HERITAGE ELEMENTARY

PTOGENERAL MEETING 1.31.2014

WELCOME!

AGENDA• Overview of Fall Events• Spring Events• School Wide Survey• PTO Board Nominations• PTO Elections

Cookie Dough

Cotton Candy

Coupon Books

Fun Fair

Movie- Plex

Breakfast with Santa

Box Tops

FALL INCOMEACTIVITY BUDGETED

AMOUNTACTUAL AMOUNT

BOX TOPS 1,200 1234.80

COTTON CANDY

0 303.00

COOKIE DOUGH

2,000 3,434.16

COUPON BOOKS

1,400 1,161.50

FUN FAIR 3,000

MOVIE-PLEX 2,000 1,486.62

BREAKFAST WITH SANTA

300.00 418.50

OVER/UNDER

Spring EventsMom & Me Breakfast 4.4

Watch Dog Poker 4.11

Scholastic Book Fair 4.21-4.24

Curriculum Fair 4.24

Mom’s Night out 5.2

Field Day 5.16

We are putting together a 25th Anniversary

School Wide Cookbook! Recipes will be

collected soon. They will make great

Easter and Mother’s Day gifts!

We Want To Know What You Think!

Survey’s distributed and complete at Parent Teacher Conferences

IT’S ELECTION TIME!

Election Timeline

Nomination forms sent out 2.18.

Nominations due by 2.24.

Ballots sent out 2.28.

Ballots due 3.7. Positions announced

3.10. PTO Meeting 3.11.

Executive Vice President

Vice President of On-Going Events

Vice President of One Time Events

Vice President of Communications

Vice President of Volunteers

Secretary

President

President Elect

• 2 year term (1 yr in elect position)• Presides over PTO meetings and Executive

Board.• Sets Agenda.• Serves as primary contact for the Principal.• Serves as ex officio member of all committees.• Serves as committee chair for two committees. • Coordinate the work of all the Officers and

committees so the purpose of the organization is served.

President

• 1 year in elect position; one year as president.

• Shall assist the President in his/her duties.• Serve as committee chair for two

committees.• President elect must have served in an

officer position prior to being nominated.

President Elect

• Assist the President(s); assume Presidential role in their absence.

• Assumes role as time keeper during meetings; Maintain Robert’s Rules of Order.

• Ideally as served previously as President, or officer

• One year term; maximum of two years

Executive Vice President

• Shall oversee and nominate a chair person for all Executive Board authorized on going events.

• In absence of a committee chair; will assume committee chair position to complete the event.

• One year term; maximum of two years.

Vice President of On-Going Events

• Shall oversee and nominate a chair person for all Executive Board authorized one time events.

• In absence of a committee chair; will assume committee chair position to complete the event.

• One year term; maximum of two years.

Vice President of One Time Events

• Shall communicate organization business with the general membership of Heritage through website, FB, newsletter, flyers, etc.

• Communicates upcoming events• Works with Board/Committees to promote activities/events.

• OPEN POSITION FOR 2013-3014 YEAR.

• 1 year term; maximum of two years.

Vice President of Communication

• Shall create and maintain yearly volunteer database.

• Shall compile a list of willing volunteers for Executive Board authorized events when requested by Officers or authorized committee chairs.

• 1 yr term; 2 year maximum.

Vice President of Volunteers

• Shall keep all records of the organization and members.

• Take and record minutes. Send copy to Executive Board within a week.

• Handle correspondence.• OPEN POSITION for 2013-2014 term.• 1 year term; maximum of 2 years.

Secretary

QUESTIONS? COMMENTS?

THANK YOU FOR COMING!