Hercule III Programme Proposal...

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Hercule III Programme Proposal Template Administrative Forms (Part A) Project Technical Description (Part B) Technical Assistance 2019 HERCULE-TA-AG-2019 Version 1.0 26 February 2019

Transcript of Hercule III Programme Proposal...

Hercule III Programme

Proposal Template

Administrative Forms (Part A)

Project Technical Description (Part B)

Technical Assistance 2019

HERCULE-TA-AG-2019

Version 1.0 26 February 2019

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European Commission Research & Innovation - Participant Portal Proposal Submission Forms

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Table of contents

Section Title Action

1 General information

2 Participants & contacts

3 Budget

Hercule III Programme

How to fill in the formsThe administrative forms must be filled in for each proposal using the templates available in the submission system. Some data fields in the administrative forms are pre-filled based on the previous steps in the submission wizard.

Call: ()

Topic:

Type of action: ()

Proposal number:

Proposal acronym:

Deadline Id:

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1 - General information

Topic

Deadline Id

Type of Action

Call Identifier

Acronym Acronym Acronym is mandatory

Proposal title The title should be no longer than 200 characters (with spaces) and should be understandable to the non-specialist in your field.

Note that for technical reasons, the following characters are not accepted in the Proposal Title and will be removed: < > " &

Duration Estimated duration of the project in full months.

Free keywords Enter any words you think give extra detail of the scope of your proposal (max 200 characters with spaces).

Abstract*

Short summary (max. 2,000 characters, with spaces) to clearly explain: o Objectives o Activities o Type and number of persons benefiting from the project o Expected results o Type and number of outputs to be produced Will be used as the short description of the proposal in the evaluation process and in communications with the programme management committees and other interested parties. • Do not include any confidential information. • Use plain typed text, avoiding formulae and other special characters. If the proposal is written in a language other than English, please include an English version of this abstract in the “Technical Annex” section.

Remaining characters 2000

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Declarations

The applicant declares:

1)* that the information provided in this application is true, correct and complete.

2) that s/he is fully aware of the eligibility conditions and has the financial and operational capacity to carry out the proposed action, in accordance with the criteria set out in the specifications of this Call for Proposals and its annexes.

3) that s/he has not received any other EU funding to carry out the action subject of this grant application and commits to declare immediately to the Commission any other such funding it would receive until the end of the action.

4) that, if selected to be awarded a grant, the applicant accepts the general and specific conditions as laid down in the published grant agreement and its annexes.

Note: For multi-beneficiary applications, the coordinator vouches for its own organization and that all other participants confirmed their participation and compliance with conditions set out in the call. If the proposal is retained for funding, each participant will be required to submit a formal declaration of honor confirming this. False statements or incorrect information may lead to administrative sanctions under the Financial Regulation 2018/1046. Personal data will be collected, used and processed in accordance with Regulation 2018/1725 and the Funding & Tenders Portal privacy statement. Please be however aware that, to protect EU financial interests, your data may be transferred to other EU institutions and bodies and be registered in the EDES database. Data in the EDES database is also subject to Regulation 2018/1725 and the EDES privacy statement.

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2 - Participants & contacts

# Participant Legal Name Country Action

1

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2 - Administrative data of participating organisationsPIC Legal name

Short name: Address

Town

Postcode

Street

Country

Webpage

Specific Legal Statuses

Public body ...............................................................unknown

Legal person .............................................................unknown

Non-profit ..................................................................unknown

International organisation .........................................unknown

International organisation of European interest ........unknown

Secondary or Higher education establishment .........unknown

Research organisation ..............................................unknown

SME self-declared status........................................... unknown

SME self-assessment ............................................... unknown

SME validation sme................................................... unknown

Based on the below details from the Beneficiary Registry the organisation is not an SME (small- and medium-sized enterprise) for the call.

Enterprise Data

Industry (private for profit)..................unknown

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Department(s) carrying out the proposed work

Department name Name of the department/institute carrying out the work.

Street Please enter street name and number.

Town Please enter the name of the town.

Same as proposing organisation's address

Department 1

not applicable

Country Please select a country

Postcode Area code.

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Person in charge of the proposal

The name and e-mail of contact persons are read-only in the administrative form, only additional details can be edited here. To give access rights and basic contact details of contact persons, please go back to Step 4 of the submission wizard and save the changes.

First name Last name

E-Mail

Town Please enter the name of the town. Post code Area code.

Street Please enter street name and number.

Website

Position in org. Please indicate the position of the Contact Point above in the organisation.

Department Name of the department/institute carrying out the work.

Phone +xxx xxxxxxxxx Phone 2 +xxx xxxxxxxxx Fax +xxx xxxxxxxxx

Sex Male FemaleTitle

Same as proposing organisation's address

Country Please select a country

Same as organisation name

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3 - Budget for the proposal

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Validation result

Section Description

Show Error

Show Warning

The red 'Show Error' button indicates an error due to a missing or incorrect value related to the call eligibility criteria. The submission of the proposal will be blocked unless that specific field is corrected!

The yellow 'Show Warning' button indicates a warning due to a missing or incorrect value related to the call eligibility criteria. The submission of the proposal will not be blocked (proposal will be submitted with the missing or incorrect value).

Section Description

The form has not yet been validated, click "Validate Form" to do so!

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Hercule III Programme

PROPOSAL (PART B)

Hercule III 2019 Technical Assistance

HERCULE-2019-TA-AG

Version 1.0

26 February 2019

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COVER PAGE

Part B of the proposal must be filled out by the participants in WORD, assembled and uploaded as PDF in the Participant

Portal (PP) Submission System.

PROJECT

Project acronym: [acronym]

Project title: [title]

Contact person: [name NAME]

TABLE OF CONTENTS

COVER PAGE ................................................................................................................................................................ 2 1. PROJECT SUMMARY ................................................................................................................................................ 3 2. CONTEXT & NEEDS ANALYSIS ................................................................................................................................ 4 3. OBJECTIVES, IMPACT & METHODOLOGY .............................................................................................................. 4

3.1 Objectives ............................................................................................................................................................. 4 3.2 Relevance ............................................................................................................................................................. 5 3.3 Impact ................................................................................................................................................................... 5 3.4 Concept & methodology ...................................................................................................................................... 5 3.5 Cost effectiveness ................................................................................................................................................ 5 3.6 European added value ......................................................................................................................................... 5

4. TIMETABLE ................................................................................................................................................................ 6 5. BUDGET INFORMATION ........................................................................................................................................... 7 6. APPLICANT INFORMATION ...................................................................................................................................... 7

6.1 Applicant ............................................................................................................................................................... 7 6.2 Project management ............................................................................................................................................ 7 6.3 Dissemination & communication activities ........................................................................................................ 8

7. DECLARATIONS ........................................................................................................................................................ 9

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1. PROJECT SUMMARY

Project summary (max 2000 characters)

Provide an overall description of your project

Please use the same text here and in Part A (Abstract).

Note: The summary must always be in English even if the rest of your proposal is in another EU language (only official EU languages are allowed).

We may publish this summary for publication/dissemination purposes. Avoid any references to information that is not publicly accessible and do not include any confidential information or personal data (e.g. names and addresses).

Context & overall objectives

Describe the context and overall objectives of your project.

Work planned & main achievements

Describe the activities planned and the main achievements expected.

Results & impacts

Describe the expected results, the deliverables of the project and its expected impact with regard to the protection of the Union's financial interests by preventing and combatting fraud, corruption and any other illegal activities. .

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2. CONTEXT & NEEDS ANALYSIS

To which of the categories below does your action belong?

Actions listed in Art. 8(b) of Regulation 250/2014 – several boxes may be ticked.

providing specific knowledge, specialised and technically advanced equipment and effective information technology (IT) tools facilitating transnational cooperation and cooperation with the Commission

ensuring the necessary support and facilitating investigations, in particular the setting up of joint investigation teams and cross-border operations

supporting Member States' capacity to store and destroy seized cigarettes, as well as independent analytical services for the analysis of seized cigarettes

enhancing staff exchanges for specific projects, in particular in the field of the fight against cigarette smuggling and counterfeiting

providing technical and operational support for the law enforcement authorities of the member States in their fight against illegal cross-border activities and fraud affecting the financial interests of the Union, including in particular support for customs authorities

building information technology capacity throughout participating countries by developing and providing specific databases and IT tools facilitating data access and analysis

increasing data exchange, developing and providing IT tools or investigations, and monitoring intelligence work

Place and time

Describe where and when the project will take place.

Context & needs analysis (max 2000 characters)

Describe the project context (including your understanding of the relevant EU policies and to what extend your project builds on previous project results in the field) and analyse the needs which will be addressed by the project.

3. OBJECTIVES, IMPACT & METHODOLOGY

3.1 Objectives

Objectives (max 2000 characters)

Define the specific objectives of the project. What issue/challenge/gap does the proposal aim to address?

The objectives should be clear, measureable, realistic and achievable within the duration of the project. For each objective, define appropriate indicators for measuring their achievement.

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3.2 Relevance

Relevance (max 2000 characters)

How does your project address the general objectives and themes & priorities of the EU call to which you are applying? What is the project’s contribution?

3.3 Impact

Impact (max 2000 characters)

Define the short, medium and long-term effects of the project.

How will the target groups benefit concretely from the project and what would change for them?

3.4 Concept & methodology

Concept & methodology (max 2000 characters)

Outline the approach and methodology behind the project. Explain why they are the most suitable for achieving the project’s objectives.

3.5 Cost effectiveness

Cost effectiveness (max 2000 characters)

Demonstrate that your proposed budget is sufficient and appropriate for a proper implementation of the project and that you aimed for cost efficiency.

3.6 European added value

European dimension (max 2000 characters)

Illustrate the European dimension of the planned activities: trans-national dimension; possibility to use the results in other Member States; potential to develop mutual trust/cross-border cooperation among EU Member States, etc.

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4. TIMETABLE

Timetable

List the activities per type (e.g. desk research, interviews, contacting participants, organising event(s), publication. etc.) Colour cells to show the duration of the activities.

Add lines/columns if necessary.

Please take into account the maximum duration of the project (18 months for a purchase of equipment).

ACTIVITY

MONTHS

M 1

M 2

M 3

M 4

M 5

M 6

M 7

M 8

M 9

M 10

M 11

M 12

M 13

M 14

M 15

M 16

M 17

M 18

Activity 1.1 - …

Activity 1.2 - …

Activity …

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5. BUDGET INFORMATION

Criteria for 90% funding of the grant (this question has to be answered only if the "90%" funding box in Part A was ticked. Two boxes must be ticked to qualify for the exceptional funding rate)

The project

takes place at an external EU border, especially the EU’s eastern border

takes place at the most vulnerable locations (as regards seizures of cigarettes and tobacco reported by Member States to the Commission)

reflects the results of the Eurobarometer survey of citizens’ attitudes to counterfeited, smuggled cigarettes and ‘cheap whites’

reflects the findings of the annual reports on implementation of Article 325 TFEU on combating fraud (e.g. as regards the number of cases of smuggled cigarettes reported and the estimated traditional own resources involved) , in particular the identification of the Member States that are vulnerable and most exposed to threats in relation to the Union’s financial interests

Justification (explain how this project satisfies the indicated criteria, max: 200 words per criterion)

6. APPLICANT INFORMATION

6.1 Applicant

Type of applicant (only one box can be ticked):

national administration

regional administration

Description (give a description of the main activities of the applicant in relation to the protection of the financial interests of the Union)

Does the applicant confirm that it "promotes the strengthening of action at Union level to protect the financial interests of the Union"

Yes, I confirm

No, I cannot confirm

6.2 Project management

Project management (max 2000 characters)

Explain the overall project management concept. Describe the organisational set up (your unit/team within the organisation). Describe methods to ensure planning and control.

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Staff involved (max 2000 characters)

List the staff included in the project budget (budget category A) by function (e.g. project manager, senior expert/advisor/researcher, junior expert/advisor/researcher, trainers/teachers, technical personnel, administrative personnel etc. — use the same functions as in the detailed budget table) and describe shortly their tasks in the project and their relevant qualifications.

Monitoring & evaluation strategy (max 2000 characters)

Describe how you intend to monitor and evaluate the progress of the project.

Explain which quantitative and qualitative indicators you propose to use for the evaluation of the project activities and results.

6.3 Dissemination & communication activities

Dissemination & communication activities (if applicable)

Describe the dissemination and communication activities which are planned in the framework of the project.

List only activities directly linked to the project.

Type of activity (press release, conference, media coverage, etc.)

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7. DECLARATIONS

Other EU funding

Information concerning other EU grants for this project

Please note that there is a strict prohibition of double funding. It is important that you provide full and complete information on all other EU funding for the project.

Give information on any other grant applications pending or similar projects that receive funding. Name the EU programme, project reference number and title. Include EU funding managed by authorities in EU Member States or other funding bodies (e.g. Regional Funds, Agricultural Funds etc).

YES/NO (if NO, add

details)

We confirm that to our best knowledge neither the project as neither a whole nor any parts of it have benefitted from any other EU grant.

We confirm that to our best knowledge neither the project as a whole nor any parts of it are (nor will be) submitted for any other EU grant.

Information concerning other funding for this project YES/NO (if NO, add

details)

Will the project get any funding from other public sources (EU, national, international)?

Will the project be part of a set of coordinated/complementary/joint projects which get funding from other public sources (EU, national, international).

Information concerning other EU funding in the same policy area

Have you already benefitted from funding under this EU programme? Include EU funding managed by authorities in EU Member States or other funding bodies (e.g. EIB loans, etc.).

The labels used mean:

COO — Coordinator

BEN — Beneficiary

LTP — Linked third party/affiliated entity.

Name of EU programme Reference number and title

of the project

Role

(COO, BEN, LTP, OTHER)

Amount

(EUR)

Project website

Are there any overlaps/synergies/complementarities?

(Yes/No; which?)

Information concerning other EU funding in other policy areas

Have you already benefitted from EU funding in other policy areas in the last 4 years? Include EU funding managed by authorities in EU Member States or other funding bodies (e.g. Regional Funds, Agricultural Funds, EIB loans, etc.).

Note: If the funding was awarded to a group of beneficiaries, mention only the amount awarded to the participant.

Name of EU programme

Reference number and title of the project

Role Amount awarded

(EUR)

Project website Are there any overlaps/synergies/complementarities?

(Yes/No; which?)

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LIST OF ANNEXES TO BE UPLOADED

- Direct quotes from suppliers, or copies taken from suppliers' (internet) catalogues, should be provided [system code TA 2]

- Detailed budget table [system code Annex 2] please indicate Project ID number on the document

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A4 landscape

80% A. Direct

personnel costs

B. Direct

travel and

subsistence costs

C. Direct

costs of

subcontracting [D. Direct costs of

financial support]

E.

Other direct costs

F. Indirect

costs2

G.

Total costs

H.

Reimbursement

rate %3

I.

Maximum EU

contribution4

J.

Requested

grant amount5

K.

Income

generated by

the action

L.

Financial

contributions

given by third

parties to the

beneficiary

M. Action’s

total

receipts

90%

A.1 Employees

(internal staff

only)

B.1 Travel [D.1 Financial

support]E.1 Equipment

[D.2 Prizes] E.2 Training for

operating equipment

E.3 Maintenance and

other services

a b c [d ] e

f =

flat-rate * (a +

b + c [+d]+ e)

g =

a+ b + c [+ d ] + e + fh i = g * h j (i) k l m = k+l

Total 0.00 0.00 0.00 0.00 NA 0.00 80% 0.00 0.00 0.00 0.00 0.00

ESTIMATED BUDGET FOR ACTION : < Please enter here the acronym and PROJECT ID number of your action>

ANNEX 2 - HERCULE III - Budget form for th ecall for proposals "TECHNICAL ASSISTANCE"

Actual Flat-rate7

EU contributionEstimated eligible1 costs (per budget category) Action's estimated receipts

7 See Article 6.2.F for the flat rate.

6 See Article 5 for the cost forms.

Actual Actual Actual ActualCost form6

4 This is the theoretical amount of the EU contribution, if the reimbursement rate is applied to all the budgeted costs. This theoretical amount is then capped by the 'maximum grant amount'.

5 The 'Requested grant amount' requested by the applicant must be smaller or equal to "Maximum EU contribution". This amount may be subject to adjustment or corrections at a later stage.

1 See Article 6 for the eligibility conditions. All amounts must be expressed in EUR (see Article 15.6 for the conversion rules).

3 See Article 5.2 for the reimbursement rate.

2 Indirect costs already covered by an operating grant (received under any EU or Euratom funding programme) are ineligible (see Article 6.4(b)). Therefore, a beneficiary/linked third party that receives an operating grant during the action duration cannot

declare indirect costs for the year(s)/reporting period(s) covered by the operating grant, unless they can demonstrate that the operating grant does not cover any costs of the action (see Article 6.2.F). This requires specific accounting tools. Please immediately

B.2 Subsistence

and accomodation

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A. DIRECT PERSONNEL COSTS (internal staff costs only)

Name of the Person Function/role in the actionNo. of

Days

Daily Salary in

EURO (1) Total in EURO

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

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0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

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0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

TOTAL 0.00(1)

The mandatory calculation method of the daily rate in described in section "Calculation" of art. 6.2 A of the Grant Agreement.

Statutory staff: please refer to art. 6.2 A of the Grant Agreement.

A. Staff Costs 2/9

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B.1 TRAVEL COSTS (internal staff only)

Name of the staff member Justification Destination From/To Transport Mode DateTravel Unit

Cost

Number of Units

(People or Km

for cars)

Total in € (1)

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

TOTAL 0.00

(1) Currencies other than the Euro shall be converted on the basis of Article 15.6 of the grant agreement (see Guide for Applicants).

B.1. Travel costs 3/9

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Type / Description Jutification Country No of Units

(Nights/Meals)

No of

personsUnit Cost Total in €

(1)

Accommodation 0.00 0.00 0.00 0.00

Lunch 0.00 0.00 0.00 0.00

Dinner 0.00 0.00 0.00 0.00

Breakfast 0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00

0.00(1)

Currencies other than the Euro shall be converted on the basis of Article 15.6 of the grant agreement (see Guide for Applicants).

B.2 Subsistence and Accommodation Costs (internal staff only)

TOTAL

B.2. Subsistence and Hotel costs 4/9

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Item JustificationNumber of

UnitsUnit costs Total in € (1)

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00(1)

Currencies other than the Euro shall be converted on the basis of Article 15.6 of the grant agreement (see Guide for Applicants).

C. Direct costs of subcontracting

TOTAL

C. Direct costs Of subcontracting 5/9

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Description of the equipment Quote number Quantity Unit price Total in € (1)

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

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0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

0.00(1)

Currencies other than the Euro shall be converted on the basis of Article 15.6 of the grant agreement (see Guide for Applicants).

E.1 Technical equipment

TOTAL

E.1. Technical Equipment 6/9

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Description of the training and place where the training will take

place

Name of staff member that will attend the

trainingQuote number

Number of

daysUnit price Total in € (1)

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0.00

(1) Currencies other than the Euro shall be converted on the basis of Article 15.6 of the grant agreement (see Guide for Applicants).

E.2 Training for technical equipment

TOTAL

E.2 Training 7/9

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Description of the equipment Type and period of maintenanceQuote

numberNumber Unit price Total in € (1)

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0 0.00 0.00

0.00

(1) Currencies other than the Euro shall be converted on the basis of Article 15.6 of the grant agreement (see Guide for Applicants).

E.3 Maintenance costs/supplies for technical equipment

TOTAL

E.3 Maintenance 8/9

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Version Date Change

1.0 03-07-2018 Initial version

1.1 28-02-2019 Replacing label"J. Maximum grant amount " by "J. Requested grant amount " in sheet "Annex 2-budget " .

History of changes of this template

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HISTORY OF CHANGES

Version Publication

Date Change Page

1.0 26.02.2019 Initial version

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