Helping Massachusetts Municipalities Create a Greener Energy Future Compliance under the Energy...

Helping Massachusetts Municipalities Create a Greener Energy Future

Compliance under the Energy Efficiency and Conservation Block

Grant (EECBG) Program

Meg Lusardi, Deputy DirectorDiane Gray, Clean Energy FellowElise Avers, Clean Energy FellowKate Kelter, Clean Energy FellowMike Wallerstein, Clean Energy Fellow

COMMONWEALTH OF MASSACHUSETTS

Deval L. Patrick, GovernorTimothy P. Murray, Lt. Governor

Ian A. Bowles, SecretaryPhil Giudice, Commissioner

May 5, 2010

Helping Massachusetts Municipalities Create A Greener Energy Future

Energy Efficiency and Conservation Block Grant (EECBG) Awards

Program of US Department of Energy (DOE) funded by American Recovery and Reinvestment Act (ARRA), i.e., stimulus

DOER allocated $14,752,100 from US DOE; – Required to pass on 60% as sub-grants to municipalities

< 35,000– DOER chose to pass on ~85%, or $12.2M

94 sub-grant awards made February 17th – Congratulations! Grant award contracts mailed to municipalities by March 17th

All returned except 2 – thank you - currently mailing out contracts

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EECBG Compliance

From EECBG Sub-grant Application: The receipt and use of funds are subjected to unprecedented levels of transparency and reporting requirements including, but not limited to: reporting, tracking and segregation of incurred costs, job creating and preservation, access to records and ensuring wage rates. This is what we are covering today

ARRA requirements contained in EECBG contract with DOER (Attachments C, D, E, F, H)– These requirements passed onto your vendors – must

include in contracts– Municipality responsible for compliance

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Webinar Outline

Disbursement of Funds Wage Compliance – Davis Bacon Jobs Compliance Monthly Reporting

– Copies of Certified Payrolls– Jobs Reporting– Project Progress Reporting– Copies of Invoices and Davis Bacon Compliance

Procurement Project Monitoring

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Disbursement of Funds

Before funds can be disbursed, must satisfy the following:– Segregation of funds (see Section V.13.B. in contract)

Interest above $100 must be returned

– Submittal of project budget– Satisfy contingencies – contained in section III.2 of

your contract Due April 30th, extension allowed per request Funds not eligible to satisfy contingencies; disbursement

“contingent” on satisfying these items

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Disbursement of Funds

Further funds distributed per the contract, after Awardee has shown initial disbursement (50%) has been spent, second disbursement (25%), and final disbursement (25%). See Section III.4 of contract.

It is expected that all funds will be spent by June 30, 2011.

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Compliance – Wages

Requirement – Davis Bacon (DB) or MA Prevailing Wage must be paid to all laborers and mechanics on project supported with EECBG funds

– Davis Bacon Home Page– Davis Bacon Poster– MA Prevailing Wage Home Page

Copies of weekly payroll of DB/PW workers must be certified by vendor with “wet” signatures; vendor must provide 2 sets of originals to Grantee, one on file with Grantee and another original provided for DOER records

– Excel Spreadsheet provided for ease of compliance– DB/PW applies to the project being partially OR fully supported by EECBG

funds Eg. For Performance Contracts: DB/PW applies to the specific project being

supported by EECBG funds, but not the entire Performance Contract.

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Compliance – Jobs

Requirement – Recipients of ARRA funds must post job openings at JobQuest (the state’s job bank) at www.mass.gov/jobquest

– JobQuest Flyer

Section 1553 – Whistleblower Protections– Must post Whistleblower Flyer– Must include substance of clause in all subcontracts

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Compliance – Monthly Reporting

Monthly report (Excel Spreadsheet) with accompanying documents due by the 10th of following month; first report due June 10th for all activity through May 31st– Copies of Original DB/PW payrolls– Jobs Reporting Tab

All positions funded by EECBG Spreadsheet will assist you in compiling data for the Quarterly report

required by the Commonwealth

– Progress Report Tab– Copies of Invoices with Buy American certification

statement (See spreadsheet tab) Must be on all invoices, submitted monthly Applies to project partially or fully supported with EECBG funds

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Procurement

Must adhere to MA procurement laws. For more info:– MGL Ch 25A, Eileen McHugh, [email protected], 617-626-

7305

– MGL Ch 149, Deborah Anderson, 617-727-2200 ext 2371 or

Brian O”Donnell, 617-727-2200 ext 2340

– MGL Ch 30B, Chapter 30B hotline, 617-722-8838

Posting Procurement Solicitation on Comm-PASS.com is NOT a requirement (Appendix G of contract no longer applies)

Include ARRA requirements/tools in procurements; if procurement already complete, must include in contract.

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Project Monitoring

Contract Manager will work with city or town to fulfill monitoring requirements.

Contract Manager will conduct a monitoring site visit. Site visit will be scheduled at a mutually agreeable time. Strong Interest and review of program from MA Inspector

General (IG)

Dates to remember:- Contingencies or extension - April 30,2010- Complete vendor selection – July 31, 2010- Complete installation – June 30, 2011- End of grant period – June 30, 2012

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EECBG Contacts – Contract Manager!

Diane Gray

[email protected] (617) 626-7383

Elise Avers

[email protected] (617) 626-7370

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