Hello, my name is Abacus Owl! I’ll be popping in throughout the presentation today to see how things are going.

Welcome! Please have a seat and login to a computer as

yourself.

Login to Financial Edge by clicking on , choose All Programs then Financial Edge (Remote), then

Financial Edge (Production).

The Financial Edge:FE Journal Entry (JE)

Presented by the Controller’s Office and TLI

Bryn Mawr College

FE Journal Entry (JE)

This class is intended for a JE user of FE who wants to know how to

perform the JE function. This class will cover creating, entering,

validating, submitting a Journal Entry batch as well as learning tools available for Journal Entries.

FE Journal Entry (JE) - Agenda

• Overview of FE Journal Entry (JE)• Use Journal Entry (JE) Batch Manual–Create, enter, validate, request posting,

additional options• Learning tools on Blackbaud Training Central• Available links on Controller’s Office web

page• Questions??

FE Journal Entry (JE) - Overview

• A Journal Entry (JE) is a group of debit and credit transactions that are posted to the general ledger. All journal entries must net to zero so debits must equal credits.

FE Journal Entry (JE) - Overview

• Generally, journal entry batches are used to post the following types of transactions at BMC:

– Conferences and Events/Summer Admin charges– Transfer to another department/project– Departmental cash receipts – Dining Services catering charges– Onecard charges/revenues and allocations– Payroll expenses (Typically, Human Resources prepares corrections

as needed)– Post Office charges– Transportation rentals

– Corrections of account/project ID for any types of transactions listed above.

– Other various fiscal year end transactions (typically only done by Controller’s/Treasurer’s offices)

FE Journal Entry (JE) – Overview

• Click on Journal Entry (JE)

To only show JEs you created click box.

List of Journal Entry batches by Batch # from newest to oldest. To re-sort list click on any column name.

Helpful Hints: To widen columns hover in between column then left click and drag (this is the same way you widen a column in Excel!)

FE Journal Entry (JE) – Use Journal Entry (JE) Batch Manual

• To create, enter, validate and request posting of journal entry batches follow the Journal Entry (JE) Batch Manual available on the Controller’s Office website at the following link: http://brynmawr.edu/controller/JournalEntryBatchmanual1112.pdf

FE Journal Entry (JE) – Learning Tools

• Blackbaud Training Central website– Self-paced online class• Creating a New Batch in General Ledger• Posting to General Ledger

– Knowledgebase • Ask a question and view answers.

• Use How to use Blackbaud (Financial Edge) Training Central guide located on Controller’s Office website at http://brynmawr.edu/controller/HowtouseBlackbaudTrainingCentral912.pdf

FE Journal Entry (JE) – Controller’s Office webpage links• Journal Entry (JE) documents are located under For Budget

Monitors/General Accounting section-Entering journal entries.

FE Journal Entry (JE) – Controller’s Office webpage links

• Recommended links– Journal Entry (JE) Batch Manual: http://

brynmawr.edu/controller/JournalEntryBatchmanual1112.pdf

– Transfer Funds to another Dept/Project Procedure: http://brynmawr.edu/controller/Transferfundstoanotherdept-projectprocedureupdated1212.pdf

Questions ???