Helix LSBU Media Library (LSBU Media Librar… · Page 1 of 12 Helix – LSBU Media Library Helix...

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Helix – LSBU Media Library

Helix (LSBU Media Library) is a software based solution to simplify the way streaming video is used in Teaching and Learning. Helix is designed to make it easy for you to upload existing media content like AVI, MPEG, QuickTime, WAV etc., and for these to be encoded for streaming delivery, currently RealMedia, H.264/AAC and MP3 in a Flash player. The content can be viewed from within the HML site, or embedded into external sites (a Virtual Learning Environment for example) so users are not required to login directly to the Library and from mobile devices such as the iPhone/iPad. This help sheet is going to show you how to upload a video to Helix, embed the video onto Moodle (LSBU VLE) and how send the video as an external link.

Step by step – Uploading a video to Helix

Go to Helix by typing the following URL into the browser address bar: https://hml.lsbu.ac.uk Login to Helix by using your LSBU username and password. When you have successfully logged into Helix, you will be presented with the home screen. The home screen is made up of the toolbar, latest media, random viewable content and category listing. Toolbar The toolbar offers a number of options: Home button will bring you back to the main page from any point. Upload will take you to the Add Media wizard.

Help will offer basic guidelines to the use of the system. Sidebar The sidebar shows all categories you are able to view, as well as contributors and tags. Selecting a category will display a list of videos in that category.

https://hml.lsbu.ac.uk/

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Step by step – Uploading a video to Helix continued…

Adding Media Click on the Upload tab on the home screen. Provide the following information: Title: Name of the video Category: There will be 2 categories, Personal and Public. We recommend that Personal is used. Description: Enter the description of the video. Email Address: Provide an email address to be notified when your media is ready. Tags: Tagging media uploads allow you to relate content to certain areas. For example, adding a Sport tag to a number of uploads will group that content in a relationship that can be easily searched. (This is not a compulsory field) Select Next, this will bring up the file selection screen File Selection Click Browse to choose a file to upload. Below are the file types that you are able to upload: · AVI · MPEG4 · MOV · MPEG1 / MPEG2 · WMV · DV / DVCPro · MP3 · WMA · WAV Select the file you would like to upload and clicking Open will start the file upload process. The maximum file size allowed is 2GB. When the file is uploaded

click Next.

Personal is selected when you would like the video to be private on the Helix site. Even if the video is private on the helix site you can enable public access which will give you a URL and embed code, so external clients/students can view it. The Public category should not be used under any circumstances as everyone including external people could view this video on the main page. If you are wanting to have a video that is available to multiple people within LSBU, like a marketing video then for the moment this has to be uploaded into your private area and then a job raised with AVS Team to move it into the appropriate category like Internal LSBU users only. (Moving forward we are hoping to have group rights set up, so that videos can be uploaded into specific categories by authorised users)

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Step by step – Uploading a

video to Helix continued…

Thumbnails Once you have clicked Next, you will be presented with a range of thumbnails to choose from, generated from the uploaded video. From here, you can select one of the predefined images, choose to upload an image of your own (640x204 pixels), or use the default thumbnail that is assigned to the category you have uploaded to. When uploading an audio file, thumbnail selection changes. At this stage you can choose the default category thumbnail, or upload your own as no thumbnails will be generated from an audio upload. To select a thumbnail just click on the image you want, and click the Next button at the bottom right-hand corner of the screen. Associated files This next screen will allow you attach associated documents to the media. In a similar style to adding media, select browse and choose a file to upload. You can upload 3 associated files per clip. Give the file a title and click Browse, for each file you want to upload. In addition to associated files you can add URL’s to clips by checking the tick box. These appear as hyperlinks in the associated files (resources) area for a clip which take you to the URL in another tab or window when clicked. Click the Next button

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Final Screen Once you have clicked Next, you will be presented with the final screen. This will show an overview of the clip ready to be uploaded. Before clicking finish, any of the information can be edited by clicking on the appropriate tab at the top. Once you have summarised the content you are uploading, Click on the Finish button. That’s it; the content has now been uploaded. The system now needs to encode the video so it can be streamed online. You can check the encoding progress in the Media listing category under the encoding section. The longer the duration of the content, the longer the encoding process will take. The system only has 1 encoder for everyone, so when you upload your content it could be in a queue before it starts to encode. We recommend uploading your content at least 72hrs before it needs to be used.

Content Management Clicking on a file name will download the original file uploaded, useful if ever a local file is lost.

Edit brings up the Media Upload Wizard shown previously, but retaining all information added during the initial upload. Videos can be moved between categories, titles changed, descriptions edited and associated files replaced, deleted or added to. Quick Edit allows the ability to move multiple clips to another category at once. To delete a video completely from the system, tick the box next to it, and click Delete selected media. If you want to delete any associated files, tick the box to include associated files in delete before clicking Delete selected media. An asterisk below the check box denotes media a user is able to delete. Clips without an asterisk cannot be deleted.

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Email When your content is encoded you will receive an email from [email protected]. It will contain a link to the video which you can send to external clients and an embed code which you use when linking onto Moodle for students. If your video category is Public then you will be able to use either the URL or the embed code straight away. If you have chosen the Personal category the URL or the embed code will not work until you enable public access. Enable Public Access Click Back to Library button at the top, in the content management section. You will then see a new category on the left hand side called Personal; this is where all your personal videos will be kept. Click on the personal category link. Then click on thumbnail. Click on Enable public access

mailto:[email protected]

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Media Playback page

Video playback Copy URL: Displays a link to this page allowing you to highlight and copy the link. Copy Code: Displays the code required to embed media into another web page/VLE. Player size adjustment: Below the embed code you can select from 3 different sizes which will alter the embed code accordingly. Quality: Select high or low quality, or HD, dependent on your bandwidth; Relates to both audio and video playback.

Related Media: Links to video within the same category or related metadata. Rate this media: You can click on the star you like to give the media a rating out of 5. Resources: This displays any associated files that have been uploaded with the clip Chapters: This section contains any chapter points that have been created, and allows you to create new ones. Playlist: Allows you to create a playlist and add a clip or chapter point to it, or an existing playlist

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Using Helix videos on Moodle Uploaded videos on Helix can be used on Moodle. To link the content from Helix onto Moodle the Copy Code MUST be used. If copy URL is used then it will take the students to the Media playback page where they can then have access to the Copy Code and the Copy URL which they can then share. We recommend that Copy Code is used when linking any content on Moodle from Helix. This help sheet will show you how to add the video using the Label, Page and URL resource. However the Copy Code can be added to any of the Moodle

Resources and Activities where you see the HTML button in the WYSIWYG (What you see is what you get) editor control panel.

Step by step – Using Helix videos on Moodle

Go to the Media playback page. Chose the size of the video you would like to share and click on it. Then copy the code by clicking on the code and pressing CTRL + C or right-click and select Copy to place it in the clipboard.

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Step by step – Using Helix videos on Moodle cont… Adding video to the Label Resource:

Now go to the Moodle by going to the following URL: https://vle.lsbu.ac.uk Login with your username and password Click on the site you would like to add the video Click on Turn editing on Go to the section where you like to add the video and click Add an activity or resource Select Label from the Resources category Then click Add It will then take you to the Label setting page Click on the HTML button

in the editor control panel Now paste the Copy Code either by pressing CTRL + V or right click and choosing paste Then click Save and Return to Course

https://vle.lsbu.ac.uk/

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Step by step – Using Helix videos on Moodle cont… Adding video to the Label Resource continued:

The video is now embedded on the Label resource and can be accessed by students; all they need to do it click on the play button.

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Step by step – Using Helix videos on Moodle cont… Adding video to the Page Resource:

Click on Turn editing on Go to the section where you like to add the video and click Add an activity or resource Select Page from the Resources category Then click Add It will then take you to the Page setting page Fill in the name and description Then in the Page Content section click on the HTML

button in the editor control panel Now paste the Copy Code either by pressing CTRL + V or right click and choosing paste Now click on Save and return to course Click on the page link to view the video.

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Step by step – Using Helix videos on Moodle cont… Adding video to the URL Resource:

Click on Turn editing on Go to the section where you like to add the video and click Add an activity or resource Select URL from the Resources category Then click Add It will then take you to the URL setting page Fill in the name and description Then in the Content section the Hyperlink of the Copy Code will be pasted in the External URL Go to the email that you received with the link to the video and the Copy Code Right click on the URL within the Copy Code and select copy hyperlink Then go back to Moodle and paste in the hyperlink in the External URL section by either right click and paste or CTRL + V Make sure the display options is set to New window Then click on Save and return to course Click on the URL link to view the video.

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Sharing Helix videos externally There are two ways of sharing the uploaded videos on Helix externally; the first is using the link provided to you in the email sent by AVSVideo (Fig. 1.0), however if you use this method then everyone with the link will get access to the Media playback page (Fig. 1.1) where they can then have access to the Copy URL and Copy Code. Fig. 1.0 Fig. 1.1 The second way is to use the hyperlink provided in the Copy Code (Fig 2.0), using this method will only show the video and nothing else; this link is more secure than using Copy URL and the link provided in the email. Fig 2.0

Hyperlink https://hml.lsbu.ac.uk/player?autostart=n&fullscreen=y&width=320&height=260&videoId=304&quality=hd&captions=n&chapterId=

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