Helen Whitehead "Webinars inside and outside the institution", MELSIG, January 2015
Transcript of Helen Whitehead "Webinars inside and outside the institution", MELSIG, January 2015
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Webinarsinside and outside the institution
Helen Whitehead
(With thanks to Sally Hanford)MELSIG
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Definition: what do we call it?
Synchronous classroom
online tutorial
webinar
Virtual classroom
Web conferencing
Online meeting
webcast
MELSIG
hangout
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2/12/2015 3MELSIG
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Webinar
“A formal or semi-formal organised event intended
for learning or knowledge sharing, where there is
an element of interactivity.”
• The online equivalent of a seminar
• Not a webcast – not a lecture – not an informal
meeting
MELSIG
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2/12/2015 5MELSIG
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Choosing techGeneral principles
MELSIG
Adobe ConnectHangoutLyncTwitterBlackboard Collaborate…
?
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Choosing technology
• What kind of webinar?
• Who/where are the attendees?
• Is there a F2F event involved or is it
just online?
• What tech do you have available?
• How reliable is the tech?
• What support do you have?
MELSIG
Attendees in China?
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Choosing technology – being creative
• How creative can you be with the tech?
• Can you combine tech for
different features?
• Does it have to be
synchronous? Can it be
time-limited asynchronous?
MELSIG
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Planning
• Appropriate to course / participants
• Keep topic & title interesting,
attractive & short(?)
• Invite guest speakers
if appropriate
MELSIG
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2/12/2015 MELSIG 10
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Planning
• Marketing, invitations and registration
• Reminders & joining instructions
• Location, system, lighting, audio, wifi
• Test, test and test again
• Rehearse
• Test
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Pre-webinar
• Host and speakers should join early
• Play music prior to start and/or have a
countdown timer
• Have a welcome message – mention setup
• Upload documents and test links
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Roles
• For a small meeting, tutorial etc. there's probably
only a need for a Chair or Facilitator, who:
– hosts the meeting
– sends out invitations and reminders
– welcomes people
– leads the discussion
– invites people to speak or ask questions
MELSIG
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Roles 2
In a large or public webinar,
there are probably up to
three roles:
• Speaker/s [ Presenter/s ]
– usually invited, and all they have to do is present
• Chair [ Host ]
• Moderator [ Host or Participant]
MELSIG
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Roles 3 - Chair
• introduces the seminar
• introduces the speaker
• deals with the speaker's problems
• may sometimes move the
presentation on
• summarises at the end
• leads the discussion
MELSIG
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Roles 4 - Moderator
• manages the tech, starts & stops recordings
• welcomes people
• deals with attendee problems
• uses the text chat/mute to
make sure nothing interrupts
• summarises quietly
the proceedings so far for latecomers
• monitoring hands up, sorting out turns
• opening polls and displaying resultsMELSIG
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Format
• Short
• Simple
• Interactive
If it's just a lecture it might just as well be a webcast
or lecture recording…
Everyone learns from side-chat or discussion.
MELSIG
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Fishbowl (Google Hangouts)
• Invited participants have an observed discussion
• Invite one or more students if possible
• Make sure everyone deserves their place
• Use Q&A creatively
• What other technologies
can be brought in to get
participation?
MELSIG
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2/12/2015 MELSIG 19
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At the start
• Allow arrival time
• Introductory activity / icebreakers
– Ask attendees to introduce themselves
– Use a poll or survey to find out about them &
establish prior knowledge
– Have a map to indicate their location
• Remind about recording
MELSIG
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2/12/2015 Event Name and Venue 21
Where are you?
Mark your location on the
maps
Use an arrow if you are
outside of this area
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Audience participation
• Establish any rules
– the mechanics of using the software
– the procedure to follow for making a contribution
– private, one-to-one messaging
– any rules for acceptable behaviour
MELSIG
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Presentations & Whiteboard
• Load up Powerpoint in advance
• Check content!
• Keep the presentation under the control of the
main speaker where possible.
• Keep it visual and follow good practice for
presentations (unlike this slide!)
• Use Whiteboard to scribble, get feedback and
collaborate
MELSIG
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2/12/2015 MELSIG 24
Inexperienced Experienced
Less comfortable with tech
Tech savvy
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Polls
• Create a poll during the event to receive live
feedback – can be Yes/No or A, B, C, D
• Adjustments can be made during session, based
on poll results
• Results can help shape future sessions or
policies
MELSIG
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Audio & video
• Everyone needs audio
• Manage the microphones
• Video limited to main participants
• Avoid a busy screen
• In a more tutorial situation maybe all have video
MELSIG
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Chat
MELSIG
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A & Q
MELSIG
Presenters Audience
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Q & A
MELSIG
Presenters Audience
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Q & A
MELSIG
Presenters Audience
• Be creative about using features available
• Add Twitter or a Google doc or a web page to
allow for chat
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Managing the discussion
• Provide activities or ask questions
• Ask questions directly of quiet participants
• Tactfully restrain any dominant participants
• Use breakout groups
• Use Hand-up icon
• Use people's names when responding
• List participants and mark off when they contribute
MELSIG
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Plenary
• End with a question and answer session
• Summarise what has happened
• Describe next steps and calls to action, if any
• Allow everyone to say their goodbyes
• Follow up with an email with a link to the
recording and any calls to action
MELSIG
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Best webinar tip• ?
MELSIG
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What to avoid?• ?
MELSIG
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Questions?
MELSIG