Helen Johnson Head of Study Abroad, Office for Global Engagement Assessing and Managing Risk for...
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Helen Johnson Head of Study Abroad, Office for Global Engagement Assessing and Managing Risk for Study Abroad
Principle of Risk Management.
The principles of good risk management and opportunity identification should be embedded at all levels of decision-making. Risk management and the identification of opportunities is undertaken at the University of Warwick as a positive business driver. It should encourage innovative and entrepreneurial approaches to the activities we undertake while assessing and accounting appropriately for the risks that the University faces.
http://www2.warwick.ac.uk/services/gov/riskmanagement/risk_management_at_warwick_policy_february_2015.pdf
Context
220 + Partners600+ students worldwideStudyStudy/Work combination
Risk!
Risk in the broadest sense:1. Choice of Partner2. Financial3. Medical4. Welfare Support5. Academic 6. Political7. Terrorism8. Visa Related Issues9. Legal: arrest?10. Accidents11. Natural Disasters12. Lack of Preparation
+LimitationsOfficial University exchanges
Opportunity
PreparationIntroduced in 2015. Recommended Criteria and Approval Process for Undergraduate International Exchange Agreements Alignment with the University’s Strategy, Goal 1 Agreed criteria on the potential partner Preparation: guidance Set out the role of the Office for Global Engagement Process Timeline Role of the department Student expectations Completion of a Proposal Form: numbers, language, quality assurance, risk status, review, mark
transfer, credit transfer arrangements, departmental approval. Approval through a committee of the Academic Quality and Standards Committee, chaired by a
Prov-VCExchange agreement
Student Briefings
Introduction to Study Abroad: 4 Sessions in November
February: Compulsory briefingsInsuranceWelfare Support at the PartnerFinancial etcContact informationStudy Abroad websiteMoodle: Under development
Emergency Response Guidelines
Contact details for key members of staffClear understanding of chain of action Clarity on each rolePractical: Remote online access to databases for example SITS Ability to locate data effectively – vital!Hard copies kept in an Emergency contact fileScenario training with staff to ensure clear understanding of the emergency response requiredOngoing scenario training with the University’s Institutional Risk ManagerReview of procedures for effectiveness on a regular basis.
Emergency Procedures
Head of Study AbroadFirst point of contact
Information provided to Director, OfGEAction taken I
Director, OfGE may escalate to AR If Director not available, copy in the AR
Potential Alert to Deputy Registrar and Risk Team
AR action
Study Abroad ManagerSecond point of contact (cc on emails)
Student Global ExperienceAs sistant Director
Global PartnershipsAs sistant Director
Responsibility
• Is the first point of contact and will coordinate the incident
Head of Study
Abroad
• Copied into emails
Study Abroad
Manager
• To be contacted with the action taken
• For example: notification of the emails sent, if relevant: telephone call follow-up
Director of OfGE
• The Director of OfGE may escalate an incident to the AR. In cases of terrirorism, natural disasters, etc, the AR will need confirmation of the action taken and will make a decision if any further action needs to take place.
Academic
Registrar
• If a message is required for the University's website, a template document is provided.
Communicati
on
Risk in Practice
Access to Essential Information
University Business Travel Insurance
Insurance for all students and staff. Premium paid by the Office for Global Engagement.
Not private medical insurance: medical emergencies
There may be a requirement to take out separate insurance: Australia, USA, Turkey
All information on the Study Abroad website. Students receive a Safety Abroad card to carry with them.
But, still be prepared for telephone calls!
Study Abroad Scenarios for Discussion
Student reports depression and unable to attend classes.Student reports they wish to immediately withdraw from an exchangeStudent reports an alleged sexual assault in their student accommodationRisk of terrorism, or terrorist attack in a country