Helen Chen, DTM Toastmasters D67 Parliamentarian 2014

Helen Chen, DTMToastmasters D67 Parliamentarian

2014

議事規則入門：開會時如何運用你應有的權利

會議有三種：（一）臨時會議（二）委員會（三）永久集會　＊演講會一般開會屬於例會

共同研習會（ Brain Storming/

Seminar ）

圓桌會議（ Round Table ）

工作會議（ Work- Shop ）

座談會（ Symposium

Forum ）

會議中的小組討論會（ Panel Forum ）

這次討論範圍不包括：國家的各級會議公司會議

• 會議規範第一條 : 「凡是三人以上，循一定的規則，研究事理，達成決議，解決問題，以收群策群力之效者，謂之會議。」

• 正式會議 : 凡是依照議事規程以議事的會議，不論規模大小。

• 凡是不依照議事規程以議事的會議，祇能算是非正式的會議。

議事規則在日常生活中的實用性• 住戶管理委員會• 家長會，教師會，班會• 公司福委會 / 員工工會• 職業團體• 社會團體（演講會，青商會）• 學生團體（學生會 , 模擬聯合國）

Basics of Parliamentary Procedure 　原則

1) Rules are supposed to facilitate meetings 2) Fair and Good Faith 3) One Time One Business4) One person at a time 5) Everyone’s vote counts 6) The Majority Rules7) The minority must be heard and protected

1) 議事和諧精神2) 平等公正3) 一時不議二事4) 一人發言

5) 人人等權（正反同權）

6) 服從多數精神7) 尊重少數精神

Basics of Parliamentary Procedure8) 會員權利：對議案的瞭解和知道所做決定的

影響。9) 每個議題都可以自由討論。10)發言權利 : 對同一個議題未發言者有優先權。

8) All members have the right to understand any question presented during a meeting, and to understand the effect of their decision 。

9) Each issue is entitled to full and free debate10)No one can speak a 2nd time until all who wish

to speak have had a chance

Club Level　分會的層級

Club Officers: 　分會幹部President 　會長EVP 　教育副會長Secretary 　秘書VPPR 　公關副會長VPM 　會員副會長Treasure 　財務長SAA 　總務長IPP 　前會長

Members　會員Participate 與會Speak 發言Vote 投票Compete 參賽Run for elections 競選

Club 分會

Area 區

Division 部

D67 District 總會

Toastmasters International世界總會

Club 分會 Club 分會 Club 分會

Area 區 Area 區

Division 部 Excom 執委會 Council

代表大會

Excom 執委會

• District Officers– District Governor– Lt. Gov. Education– Lt. Gov. Marketing– Immediate Past District Gov.– Secretary– Treasurer– Public Relations

• Division Governors• Area Governors

Council 代表大會• Club Presidents• Club EVP• District Officers

– District Governor– Lt. Gov. Education– Lt. Gov. Marketing– Immediate Past District Gov.– Secretary– Treasurer– Public Relations


Excom 執委會

– 總會長– 教育副總會長– 會員副總會長– 前總會長– 秘書長– 財務長– 公關長

• 部總監• 區總監

Council 代表大會• 分會會長• 分會教育副會長

– 總會長– 教育副總會長– 會員副總會長– 前總會長– 秘書長– 財務長– 公關長

• 部總監• 區總監

Excom Duties 執委會職責• Review and Approve the District Success Plan

審查和通過地區總會計劃• Prepare the Budget

準備年度預算• Oversee the district’s financial operation

監督地區財務運作• Recommend the assignment of clubs to areas/divisions

建議分會的分區和分部規劃• Review recommendations reports of district committees

審查地區委員會的報告• Assume tasks assigned by the district council

承擔會員大會分派的任務• 2/3 vote to remove any elected district leader from office, without cause

２／３通過不需要理由，可以撤除任何經選舉的地區幹部• No others may attend

其他人員不得與會

TI Annual Business Meeting

• 每一個分會都有一票可以出席世界總會的八月年度會議。 D67 通常委託給總會長。

• Held at the International Conventions in August• Every Club is entitled to 1 vote

– Voting for international officers and directors– Voting for the passing of proposals

• Proxies are usually assigned to the District Governor• A quorum also needs to be met for the voting results to be official

Quorum 法定人數 / 開會人數Executive Committee (Excom) meetings 執委會½ (Area, Division Governors, District Officers:

PR/Secretary/Treasure/IPD/LTM/LTE/DG)** No proxies allowed 不接受委托書

Council meetings 會員代表大會1/3 (President +EVP + Proxy) ** Excom members have voting rights 執委會員有投票權** Proxy 委托書可請任何一位同分會會員出席 : 一個會員 / 分會幹部 member/club officer -> 最多兩票 Max: 2 votes執委會會員 Excom members -> 最多三票 Max: 3 votes

中華民國演講協會 ½ 會員

Excom執委會

• District Officers– District Governor– Lt. Gov. Education– Lt. Gov. Marketing– IP District Gov.– Secretary– Treasurer– Public Relations


Council代表大會

• Club Presidents• Club EVP• District Officers

– District Governor– Lt. Gov. Education– Lt. Gov. Marketing– Immediate Past District Gov.– Secretary– Treasurer– Public Relations


+ proxies 1/3

Quorum 法定人數

If the Quorum is not met 如果法定人數未達到：

If any business is done at council meetings where a quorum is not present, then a majority of the clubs must approve the action through a post-meeting vote.如果未達到法定人數，任何在會員大會討論的議題需要過半數的分會透過會後表決同意議案。

Sample Agenda

1. Call to order 　宣佈開會 2. Quorum certification 　確定法定人數3. Adoption of agenda 　確認會議議程4. Reading & approval of minutes 確認會議記錄5. Treasure’s Report 　財務報告6. Reports of officers and committees 　其他報告7. Unfinished Business 　前會遺留事項8. New Business 　本次會議討論事項 (新提案）9. Adjournment 　散會

有效率的民主會議時間是大家的，循一定規則，解決問題。出席人可以：發言，動議，提案，討論，表決，選舉。

Time belongs to everyone, follow procedures to solve issuesMembers: speak, move, propose, discuss, vote, elect.

會議程序：會議進行的流程議事程序：處理問題的過程

Meeting Procedure: flow of agendaParliamentary Procedure: handling an issue

發言的種類 Types of Speaking• 會議詢問：議事詢問及請求説明 • 秩序問題：糾正主席 • 權宜問題：影響個人權利（比方説聼不到）• 申訴動議：不服主席裁決 • 提案討論 : 提案，討論，表決 • 幹部選舉 : • Requests: parliamentary & information• Point of Order• Question of Privilege• Appeal• Main motion for discussion & voting• Voting of officers

What is a Motion? 　什麼是提案？A Motion is a formal proposal by a member that the assembly takes certain action.提案是一個從一個會員對大會採取某種行爲的正式提議，限定一個問題。

Before you raise a main motion 提案前先溝通協調：Current situation? 現在狀況如何？What do you want to be changed? 你希望做什麽改變？（不是題問，是提方案）Consult TI district handbook, by laws, and policies. 閲讀總會手冊，章程，政策 Who will benefit? 誰會受惠？Who will be impacted? 誰會受影響？Communicate with those who will have an interest 與相關人員溝通Learn who is in favor of your idea 知道誰支持你Prepare documents for the debate 準備討論時用的相關背景資料Consult the District officers & Parliamentary on procedures請教地區幹部和議事長有關程序和提案細節Write your suggestion as a motion/resolution 準備完整的提案Make sure those in favor will attend the meeting 確定支持你的會出席

How to write a Resolution/Motion? 　如何寫提案／動議？

完整而具體的提案：案由，提案人，附屬人，説明，辦法

A complete Resolution contains:TITLE - to identify the problem or issue or its proposed solutionAUTHOR – lists who is submitting the solution (private member or constituent body)PREAMBLE – is used when factual information is necessary to support the Resolved section. Each Preamble clause should be written as a separate paragraph, beginning with the word Whereas”. The Preamble never contains a period and each paragraph should close with a semi-colon. The next to the last paragraph should close with a semi-colon, after which a connecting phrase, such as Therefore or Therefore Be It or Now Therefore, Be It is added.

RESOLVED – this section indicates what action is proposed. There may be more than oneresolved clause, each stated separately. The word RESOLVED is underlined and printed incapital letters, followed by a comma and the word "THAT". Each resolved clause must be aseparate paragraph and may be ended with a period or a semi-colon. The next to the lastclause should be followed by the word “AND”.

(See handout for examples)

Basic procedures for a motion 提案的基本程序：

1) A member rises their hand 舉手請求發言2) Member is recognized by Chairman 主席准發言3) Member proposes a motion 提動議4) Another seconds 徵求附議5) Chairman states the motion 宣佈動議成立6) Assembly discusses (For and Against) 討論 ( 正反 )7) Chairman takes vote (For and Against) 表決 ( 正反 )8) Chairman announces result 宣佈結果

Motion from the Floor• Suggestions (do not require discussion/voting)

Chairman responds (it is suggested that these issues be brought up and discussed in private)

• Motion 　 (Needs discussion/voting)“I move …” (Clearly stating the motion)

- Needs to be seconded- Discussion follows (Pro/Con debates issue)- Amendments allowed (needs to be seconded and voted)- can raise motion for issue to be referred to a committee (needs to be seconded and voted)- can raise to a point of information (to get more details)- Voting

臨時動議 /建議• 建議 (不需要討論 /表決 )

– 主席回覆（大部份 D67會員大會的發言都屬於建議，在私下的場合討論比較合適，把時間保留給需要大家一起討論和表決的議題。）

• 動議 (需要討論 /表決 )“ 我動議…” (請清楚表明提案 )

- 需要有另一名成員附議- 討論 (雙方都有機會表達意見 )- 可以提修正案 (需要再附議和表決 )- 可以提議付委 (需要附議和表決 )- 可以向主席要求提供更多資訊- 表決

會議議案可以被：a motion can be...

1) 通過 , 或修正後通過2) 否決 , 或打消 3) 擱置 4) 付委給某人 ( 委員

會 ) 於某日後提出報告

5) 延期至某日再討論 6) 收回或撤回7) 無期延期

1. Passed, with amendments

2. Defeated3. Tabled4. Referred to a person

(committee)5. Postponed6. Withdrawn or

rescinded7. Postponed

indefinitely

Example 1: 練習一臨時動議 Motion from the floor:


完整的提案 : 人 , 事 , 時 ,地 ,物 , 金額 A Complete Proposal/Motion: People, Task, Time, Location, Item, Amount

現況 ? Current situation?改變 ? New situation?

附議 Second討論 ( 正反 ) Debate表決 Vote


主席 :我是（名字 / 職位）。

我動議中午幫每一人訂一杯珍珠奶茶 .Chairman:

I am (Name/Position).I move that we order everyone a cup of

bubble tea for lunch.



因為要簡化案例，這一個主動議不是非常的完整。

To simplify the example, this motion is not written in its

complete form.






附議

I Second the motion.








附議I Second the motion.



出席人都可以附議，不需要唱名Any member can second a motion

without introducing their name

Example 1: 練習一有人動議有人附議 :中午幫每一人訂一杯珍珠奶茶 .現在開始討輪，各位有沒有意見？

It has been moved and seconded that we order everyone a cup of bubble tea for lunch.

The motion is now open for discussion.

• 聲明發言性質 State your position (in favor, or oppose)• 二次發言機會 Speak 2 times• 每次不超過 5 分鐘 limited to 5 minutes each time• 一時不議二事 One motion at a time• 不得發言離題 Focus on the Main Motion

主動議經過復議 motion made and seconded主席接著重復 Chairman formally places it before the assembly by stating

it討論開始 motion is open for discussion

Example 2: 練習二主動議 : 　中午幫每一人訂一杯珍珠奶茶 .Main Motion:

we order everyone a cup of bubble tea for lunch.

Subsidiary motions:　附屬動議的種類　 (順序：越上面越優先）Order of Precedence (priorities top to bottom)

17 Lay on the Table 擱置動議16 Previous Question (or Close Debate & Vote) 停止討論動議15 Limit or Extend Limits of Debate 限制／延長討論動議14 Postpone to a Certain Time 延期討論動議13 Refer to Committee 付委動議12 Amend 修正動議11 Postpone Indefinitely 無期延期動議 (無期打消 )



Subsidiary motions:　附屬動議的種類

11 Postpone Indefinitely 無期延期動議 (無期打消 )• 只有兩人覺得很重要 ,所以議案成立 , 可是其他人並不覺得很重要 .• 給面子 ,讓提案人有台階下 .





12 Amend 修正動議　加入字句　 to insert or add words

刪除字句 to strike out words刪除並加入字句 to strike out and insert words


Example 2: 練習二



主席 : 　我提第一修正案，把珍珠奶茶刪除並加入咖啡。Chairman: 　 I move to strike out bubble tea and insert coffee.

主動議 : 　中午幫每一人訂一杯珍珠奶茶 .Main Motion:





主席 : 　我提第一修正案，把珍珠奶茶刪除並加入咖啡。Chairman: 　 I move to strike out bubble tea and insert coffee.







第一修正案，把珍珠奶茶刪除並加入咖啡。Amendment #1: striking out bubble tea and inserting coffee.



還沒有通過前 , 又有人舉手…




主席 : 　我提第二修正案，咖啡前面加入熱。Chairman: 　 I move to amend the amendment by

inserting hot before coffee.













通過

Example 2: 練習二第二修正案通過，納入第一修正案。把珍珠奶茶刪除並加入熱咖啡開始討輪，各位有沒有意見？

Secondary amendment passed and inserted into the primary amendment.

striking out bubble tea and inserting hot coffeeWe are back to the first amendment.

第一修正案，把珍珠奶茶刪除並加入熱咖啡。Amendment #1: striking out bubble tea and inserting hot coffee.

附議 Second討論 ( 正反 ) Debate表決 Vote通過

Example 2: 練習二第二修正案通過，納入第一修正案。開始討輪，各位有沒有意見？

Secondary amendment passed and inserted into the primary amendment.

We are back to the first amendment.

修正後第一修正案，把珍珠奶茶刪除並加入熱咖啡。Amendment #1: striking out bubble tea and inserting hot coffee.


修正後主動議 : 　中午幫每一人訂一杯熱咖啡 . Amended Main Motion:

We order everyone a cup of Hot Coffee for lunch.

修正後第一修正案通過後 Amendment #1 Passed…

Example 2: 練習二第一修正案通過，納入主動議。開始討輪，各位有沒有意見？

First amendment passed and inserted into the main motion.


We order everyone a cup of Hot Coffee for lunch.討論 ( 正反 ) Debate表決 Vote

Subsidiary motions:　附屬動議的種類13 Refer to Committee 付委動議



將主動議交付指定成員或委員會，於何時提出報告• 省下會議中的討論，另外邀請相關人員與會，不需要全體參與• 之後再投票A motion can be referred to a member or a committee, to make a report at a specific later meeting• Saves meeting time, can invite related members, will not involving everyone• The Main Motion is to be voted at a later date

主席 : 我動議把本議案交付委員會處理。Chairman: I move to refer the motion to a committee.

Subsidiary motions:　附屬動議的種類13 Refer to Committee 付委動議





14 Postpone to a Certain Time 延期討論動議

附議 Second討論 ( 正反 ) Debate表決 Vote 　




15 Limit or Extend Limits of Debate 限制／延長討論動議

附議 Second不討論 No Debate表決 Vote 　 2/3





16 Previous Question (or Close Debate & Vote) 停止討論動議






16 Previous Question (or Close Debate & Vote) 停止討論動議


主席 : 我動議停止討論，並馬上表決討論中的提案。Chairman: I move the previous question. ORI call for the previous question. ORI move that we close debate and vote immediately on the pending question.





17 Lay on the Table 擱置動議


We order everyone a cup of Hot Coffee for lunch.

附議 Second不討論 No Debate表決 Vote



Motion from Div L Governor Lina Yang : Only host speech contests once a year in Spring Conference, one of

which is the required International Speech Contest.I 部總監楊郁華提議 :

每年僅於春季大會舉辦演講比賽，其中須包含“國際演講比賽”。

先　後　順　序

Example 3: 練習三

Incidental motions:　偶發動議的種類

23 Point of Order 秩序問題24 Submit matter to assembly ／ an appeal 申訴動議25 Suspend Rules 暫時停止議事規則26 Avoid Main motion altogether /object to the consideration of 反對考慮27 Divide Motion 分開動議29 Demand rising vote/ Division 分開表決 30 Method of Voting 表決方式33 Parliamentary inquiry 會議詢問 : 議事程序33 Request for information 會議詢問 : 一般性問題



沒　有　先　後　順　序

Motion from LGET Eric Liang : To increase traveling subsidy of DG, LGET, LGM by 2 days based on the agenda dates for attending World Convention

or Officer trainings (i.e. one day each before and after the meeting/training agenda of the

Convention or Trainings), subsidy amount US$100 each day.教育副總會長提議 : 提高總會總會長、副總會長每年參與世界總會幹部訓練及世界大會之旅費補助日數為活動日加 2 日 (即原訂開會或訓練行程前後各加一日 ) ，每日補

助美金 100元。

於 11/24 會員代表大會提出並通過：


23 Point of Order 秩序問題24 Submit matter to assembly 25 Suspend Rules 暫時停止議事規則26 Avoid Main motion altogether 27 Divide Motion 分開動議29 Demand rising vote 表決方式33 Parliamentary inquiry 會議詢問 : 議事程序33 Request for information 會議詢問 : 一般性問題

Motion from LGET Eric Liang : To increase traveling subsidy of DG, LGET, LGM by 2 days based on the agenda dates for attending World Convention or Officer trainings

(i.e. one day each before and after the meeting/training agenda of the Convention or Trainings), subsidy amount US$100 each day.

教育副總會長提議 : 提高總會總會長、副總會長每年參與世界總部幹部訓練及世界大會之旅費補助日數為活動日加 2 日 (即原訂開會或訓練行程前後各加一日 ) ，每日補

助美金 100元。



每年僅於春季大會舉辦演講比賽，其中須包含＂國際演講比賽＂

於 11/24 會員代表大會提出並付委給教育副總會長：





每年僅於春季大會舉辦演講比賽，其中須包含＂國際演講比賽＂


33 Parliamentary inquiry 會議詢問 : 議事程序33 Request for information 會議詢問 : 一般性問題

重點提示 Key Lessons• 請出席會議 • 請會長／教育副會長填委託書 • 提案請先溝通好　（勝算如何？）• 提案請先寫好 • 樁腳請先安排好 • 發言的權利和投票的權利更有效的開會和討論更有建設性的議題

• attend meetings• Presidents/EVP fill out proxies• Prior communication (chances of winning?)• submit proposals in writing• who could speak for you?• Know your rights to speak and rights to voteWe can all attend more efficient meetings following better procedures to make decisions

參與人的權利和義務：• 權利：具有出席會議，參與討論，提議或動議、表決、投票、選舉，或退出等權

利。• 義務：遵守規程，服從決議，及繳納會費等義務。• 如無故不出席會議、違反發言禮貌、違返議事規則。作處分的決議需過半數。參與人應有之態度和認知：會議前：具基本議事規範能力，培養民主理念。會議中：

a.按時到會，如中途離席應向主席請假。b.遵守議事規則和秩序。c.聽從主席合理的裁決和規定。d. 協助主席維持會場秩序。e. 討論問題對事不對人。f. 發言力求精簡和不離題。g.消除偏見，尊重別人的觀點。h.貢獻自己的經驗和知識。i.服從多數通過之決議案。

Example 4: 練習四臨時動議 Motion from the floor:

Example 1: 練習四臨時動議 Motion from the floor:

主席 :我動議過年每一人發 NT$2000 的紅包 .

Chairman:I move that we give everyone a NT$ 2000 red

envelope.

附議

I Second the motion.

Helen Chen, DTM Toastmasters D67 Parliamentarian 2014

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Transcript of Helen Chen, DTM Toastmasters D67 Parliamentarian 2014