HEIDELBERG KLOOF LAND OWNERS · PDF fileHEIDELBERG KLOOF LAND OWNERS ASSOCIATION MEMORANDUM OF...
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Approved at the General Meeting on 26 July 2018
1
HEIDELBERG KLOOF LAND
OWNERS ASSOCIATION
MEMORANDUM OF
INCORPORATION
INDEX
1. Interpretation
2. Membership
3. Ancillary objects
4. Service charges
5. Alienation
6. Rules
7. Directors
8. Removal and rotation of directors
9. Chairman
10. Directors expenses
11. Powers of directors
12. Borrowing powers
13. Proceedings of directors
14. General meetings
15. Notice of general meetings
16. Proceedings at general meetings
17. Quorum
18. Voting
19. Resolution in writing by members
20. Minutes and inspection
21. Proxies
22. Accounting records
23. Financial statements
Approved at the General Meeting on 26 July 2018
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24. Independent review
25. Notices
26. Indemnity
27. Special resolutions
28. Condition of sale
29. Dividends
30. Liquidation or deregistration
31. Changes to Memorandum of Incorporation and Management Rules
Approved at the General Meeting on 26 July 2018
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1. INTERPRETATION
In the interpretation of this Memorandum of Incorporation and unless
contrary to or excluded by the subject or the context
1.1 Words signifying the singular shall include the plural and vice versa;
1.2 Words signifying the masculine shall include feminine or, where
appropriate, include the neuter, and vice versa, and any reference to a
natural person includes a reference to an association, trust or legal
person, where appropriate, and vice versa;
1.3 any words defined in the Companies Act and not defined in this
Memorandum, shall bear the same meaning in this Memorandum as in
the Companies Act;
1.4 The headings and marginal notes of articles are for reference purposes
only and must not be taken into account in construing the contents of
the articles;
1.5 Each term, power or authority herein must be given the widest possible
and most effective interpretation;
1.6 A reference to any law includes:
1.6.1 a reference to that law as amended or repealed and re-enacted
from time to time; and
1.6.2 a reference to the regulations, government notices and any
other legislative instruments promulgated under such law;
1.7 The following words and expressions have the following meanings
act the Companies Act, 2008 (Act No. 71 of 2008);
alienate to alienate any individual property within the Scheme, or
part thereof or undivided share therein, including by way of
sale, exchange, donation, deed, intestacy, will, cession,
assignment, court order or insolvency, irrespective of
whether such alienation is subject to a suspensive or
resolutive condition, and alienation has a corresponding
meaning;
memorandum the Memorandum of Incorporation of the Company;
independent reviewer the Reviewer of the Companys annual financial statements
being the reviewer appointed from time to time;
common property the common property in the Scheme, comprising
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(a) that part of the land in the Scheme on which the
clubhouse, administration block, certain garages,
security entrances, workshops and estate managers
residence are situated.
(b) the balance of any land in the scheme excluding
an erf in the Scheme;
chairman the chairman of the board of directors;
company/association HEIDELBERG KLOOF LAND OWNERS
ASSOCIATION NPC; Reg. No. 2005/035546/08 also
commonly known as HELOA
directors the directors for the time being of the Company, and board
of directors and board have the same meaning;
erf in the scheme any erf in the Scheme intended for use as a private
residence, being a subdivision of the property comprising
the Scheme, and erven in the Scheme means more than
one such erf in accordance with the Town Planning
Establishment Conditions;
estate the Heidelberg Kloof Estate
general meeting the annual general meeting or an extraordinary general
meeting of the Company, as the case may be
in writing written, printed or lithographed or partly one or partly
another, and other modes of producing words in a visible
form including faxes, internet, e-mail communication and
cell-phone messages
managing agent any person or firm appointed by the Company as an
independent contractor to undertake any of the functions,
duties or obligations of the Company;
member a member of the Company;
memorandum the Memorandum of Incorporation of the Company;
owner a registered owner of a property who by virtue of such
ownership is also a member;
property any erf in the Scheme or residence on which service
charges are levied;
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rules the Management Rules and Regulations laid down by the
Company from time to time for the use, enjoyment and
management of the Scheme;
scheme the development known as Heidelberg Kloof Estate which
is established on the land described as:- The Remaining
extent of portion 64 of the farm Langlaagte 186 and
remaining extent of portion 85 of the farm Langlaagte 186,
Registration Division I.R., Gauteng Province, and which is
shown on the general plan of the Scheme and or any
amendments thereto and or any separate diagram related
thereto;
service charges all charges, levies, consumption etc. for the purpose of
meeting all the obligations which the company may incur
or to which the directors reasonably anticipate the
Company will be put in the attainment of its objects or the
pursuit of its business;
sectional title As defined in the Sectional Titles Act 95 of 1986.
2. MEMBERSHIP
2.1. Membership of the Company is limited to any person who, in terms of
any law on the registration of land is reflected in the records of the
Deeds Office concerned, as the registered owner of any erf in the
Scheme.
2.2. Where any erf in the Scheme or sectional title unit is owned by more
than one owner, all the registered co-owners thereof are together
deemed to be one member of the Company and have the rights and
obligations of one member of the Company: Provided however that all
co-owners of any such property are jointly and severally liable for the
due performance of any obligation to the Company.
2.3. When a registered owner referred to in article 2.1 ceases to be such
owner, he or she ipso facto ceases to be a member of the Company.
2.4. No member may let or otherwise part with the occupation of any
property in the Scheme, whether temporarily or otherwise, unless he or
she has agreed in writing with the proposed occupier, as stipulatio
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alteri in favour of the Company, that such occupier shall be bound by
all the terms and conditions of the Memorandum of Incorporation of
the Company, and such written agreement is lodged with the Company
prior to the proposed occupier taking occupation.
2.5. A registered owner of any property in the Scheme may not resign as a
member of the Company.
2.6. The rights and obligations of a member are not transferable, and every
member must
(a) further, to the best of his or her ability, the objects and interests
of the Company;
(b) comply with the Rules;
(c) sign all documents and do all things necessary to enable
whatever servitude may be required for services to be registered
whether over or in favour of the access portion or any other
property in the Scheme and including the provision of security
facilities: Provided that nothing contained in this Memorandum
prevents a member from ceding his or her rights in terms of this
Memorandum as security to the mortgagee of his or her property
in the Scheme.
2.7. The Company shall maintain at its registered office a register of
members of the Company as provided in section 50 of the Companies
Act. The register of members shall be open for inspection as provided
for in section 26(3) of the Companies Act.
3. ANCILLARY OBJECTS
The ancillary objects of the Company are
3.1. To promote and conserve the nature and facilities, such as dams, rivers
and streams in the Estate;
3.2. To promote and conserve wildlife, fauna and flora in the Estate and to
preserve the property in the Estate as a sanctuary for any type of
wildlife and flora;
3.3. To promote, in whatever manner the directors may consider
appropriate, the common interest of all the members in regard to the
protection and conservation of wildlife and flora;
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3.4. to promote, support or oppose legislation, administrative decisions or
other measures affecting the Estate and, in particular, to obtain
registration of or other official recognition of the Estate as a private
game reserve in terms of the appropriate laws, if the directors deem it
appropriate;
3.5.