Healthy Hips Day  Event Guidelines 

ContentsPage

1.0Introduction......................................................................................................................................32.0HealthyHipsAustraliaLtd.................................................................................................................33.0About‘HealthyHipsDay’..................................................................................................................34.0Stepsinvolvedinorganisinga‘HealthyHipsDay’EventorActivity.................................................45.0Registerfor‘HealthyHipsDay’.........................................................................................................56.0‘HealthyHipsDay’Resources….........................................................................................................67.0‘HealthyHipsDay’Coordinator........................................................................................................78.0Select/Createa‘HealthyHipsDay’Event/Activity...........................................................................79.0Selectatimeanddate......................................................................................................................810.0GainsupportfromtheCommunity................................................................................................811.0PrepareaPlan................................................................................................................................812.0EventProgram...............................................................................................................................813.0PromoteYour‘HealthyHipsDay’Event.........................................................................................914.0FundraisingandDocumentation..................................................................................................1015.0EvaluationandThankYou............................................................................................................1116.0HealthyHipsAustraliaThankYou.................................................................................................1117.0AssistancefromHealthyHipsAustralia........................................................................................11

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HealthyHipsDayGuidelines

1.0Introduction

Ifyouarereadingtheseguidelinesyouhaveprobablydecidedtohosta‘HealthyHipsDay’eventoractivity,or youare considering the idea. For thiswe thankyou; your supportofHealthyHipsAustraliaisgreatlyappreciated.

Theseguidelinesaredesignedtohelpyouplanasmalltomoderatesized‘HealthyHipsDay’eventoractivity.Feelfreetopickandchoosetheelementsthatwillapplytoyourevent.Noteverythinginthisguidewillapplytoalleventsandactivities.

2.0HealthyHipsAustralia

HealthyHipsAustraliaLtd(HHA)isanotforprofitregisteredcharity.Ourmissionistoimproveawareness,supportandearlierdiagnosisofhipdysplasia.SarahTwomeyestablishedHealthyHipsAustralia in2015afterrecognisingtheneedforanationalbodyofferingsupportandeducationtothoseaffectedbyhipdysplasia.Amotheroftwochildrenwiththecondition,SarahwasbewilderedwhenhereldestdaughterEve’stwo-monthstintinahipharnessturnedintoatwo-yearordeal.WhileheryoungerdaughterMaya’shipjourneyhasbeeneasier,Sarahbelievesthatincreasingsupport,educationandresourcesinAustraliawillbenefitallpeopleimpactedby thecondition,alongwith thecommunity-basedhealthprofessionalsworkingwiththem.

Since2015HHAhasbecomethego-tosourceforpracticalhipdysplasiarelatedinformation,united the hip dysplasia community, and started to make an inroad towards improvingcommunityawarenessforthecondition.

ThemessagefromHHAisclear: Hipdysplasiaisn’tlifethreatening,butitcancertainlybelifechanging.

OurAims

• Accesstosupport,servicesandresourcesforeveryoneinthecommunity;forboththoseworkingwithandimpactedbyhipdysplasia.

• Empowermentandsupportforindividualsandfamiliesthroughknowledgeandadvocacy.• Minimisationoftheimpactofhipdysplasiaondevelopment,self-care,leisure,workor

playroles.• Maximisationofsmilesandfunforeveryoneinvolved.

3.0About‘HealthyHipsDay’

Healthy Hips Day is dedicated to raising awareness of hip dysplasia, also known asdevelopmentaldysplasiaofthehip(DDH)or'clickhips'.

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Ourgoal is to improveearlydiagnosis ratesandsupport those impactedby theconditionacrossthelifespaninAustralia.Registeryourschool,earlychildhoodcentre,businessoreventtoparticipateandwewillsendyouae-resourcekit!TogetherWeCanMakeADifference!Our ability to put hip dysplasia on the national agenda depends on passionate peoplevolunteeringtheirtime,talkingabouttheirexperiencesandsupportingHealthyHipsAustraliathroughfundraising.Bytalkingabouthipdysplasiawecan:• better preparepeople for a possible diagnosis and support those impacted throughout

treatment,• reduce risk factors that contribute to the development of hip dysplasia, such as tight

swaddling,and• reducetheincidenceoflatediagnosis.

Let’stalkhipsthisNovember!

4.0StepsinvolvedinorganisingaHealthyHipsDayEventorActivity

Youhavedecidedyourchildcare/school/business/individualisgoingtoholda‘HealthyHipsDay’Activity/Event. FANTASTIC.Head over to theHealthyHips Australiawebsite and getstartedbyregisteringyourevent/activity.

YouwillthenbesentaFREE ‘HealthyHipsDay’starterpackfullofelectronicresourcestoassistyouinplanningandrunningyourevent.You,asthecontactperson,mayormaynotbethe Coordinator of the event/activity. At this stage it is important that a Coordinator isappointedandprovidedwiththeinformation.

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Youcaneitheruseoneofoursuggestedevents/activitiesorcreateyourown!Makesureyourlocalcommunityisasexcitedandenthusiasticabouttheeventasyouareandbesuretogettheminvolved.Produceyoureventplanandprogramthenstartpromotingyourevent.

Mostimportantlywhenthedayoftheeventcomes,rememberto‘WearGreen,TalkHipsandDonate’.Aftertheevent/activitybesuretothankeveryoneinvolved.

Stepsinvolvedareasfollows:

1. Registeryourinvolvementfor‘HealthyHipsDay’ontheHealthyHipsAustraliawebsitewww.healthyhipsaustralia.org.au/healthy-hips-day/

2. ReceiveandreadyourFREE‘HealthyHipsDay’StarterPack(electronicresources).3. Nominatea‘HealthyHipsDay’CoordinatororManagerandifrequiredputtogether

anorganisingteam.4. Selectorcreateaneventoractivity.5. Selectavenue.6. Selectatimefortheeventoractivity.Allactivitiesandeventsshouldbeplannedto

beheldon‘HealthyHipsDay’.Pleaseletusknowifyouintendtorunyoureventoractivityonadifferentday.

7. Gainsupportfromthecommunity.8. Ifyouareconsideringalargereventyoumayneedtoconsultlocalauthorities.You

willalsoneedtoconsiderinsuranceandpublicliabilityrequirements.9. PrepareaProgram,PlanandBudget.10. Promoteyour‘HealthyHipsDay’Event/Activity.11. Identifyandproduceadditionaldocumentationasrequired.12. Deliveryour‘HealthyHipsDay’Event/Activity.13. Evaluation&ThankYou.

5.0Registerfor‘HealthyHipsDay’

Werequestanychildcareprovider,school,businessorindividualholdinganeventoractivitytoregisteritonline.

Registeringwillnotonlygetyoutheresourcesandtipstomakeyoureventasuccess.Itwillalsoassistusincountingthenumberofparticipants.

Toregisteryoureventoractivitypleasefollowthesesteps:

1. Visitwww.healthyhipsaustralia.org.au2. Clickon‘HealthyHipsDay’inthemainmenu.3. Completetheonlineregistrationform.4. All registered childcare providers/schools/businesses/private events will be sent a

HealthyHipsDayStarterPack(electronicresources).5. If holding a public fundraising event, approval will be required fromHealthy Hips

Australia.6. Onceyourpubliceventhasbeenregisteredandapprovedyouwillreceivesupporters’

logos,aneditableposterandaletterofauthorityandsupportwillbeprovidedwhererequired.

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6.0HealthyHipsDayResources

OnceyoureventisregisteredwithHealthyHipsAustraliayoureventbecomesanofficiallysupportedevent.Asanofficiallysupportedeventyouwillhaveaccesstothefollowingitemsinthestarterpacksentelectronicallytoyourcoordinator:

• ThisHostGuide• Checklistfortheeventday• Posters&Decorations

o HealthyHipsDaypostero Buntingo ColouringInPageo Money collection labels (varying sizes and shapes to use on your donation

boxes/jars)o Raffletickettemplates(shouldyouwishtorunaraffle)o Howyourmoneyhelpsfactsheeto ThankYoupostero Taxreceipttemplate(foranyonewishingtoreceiveareceiptfordonationsover

$2)• SocialMediaSharingTools

o FacebookBannero Countdownimageso Donateimageso ThankYouimage

• Hipdysplasiaspecificresourceso Awarenessinfographico Lived experience stories from parents of children, older children and adults

impactedbythecondition

CertificateofAppreciation

To thank you for your support in hosting a Healthy Hips Day event we will mail you aCertificateofAppreciationoncemonies raisedhavebeendeposited into theHealthyHipsAustraliabankaccount.Wewillalsorecogniseregisteredeventsviaourwebsiteandsocialmediaplatforms.

Ifyouareregisteredasapubliceventyouwillalsohaveaccesstothefollowing;

• Proudlysupporting‘HealthyHipsDay’Logo• ‘HealthyHipsDay’editablePoster• LetterofAuthority

HealthyHipsAustraliacanalsopromotepubliceventsontheHealthyHipsAustraliaFacebookpageunderEvents.

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7.0HealthyHipsDayCoordinator

Werecommendyouselecta‘HealthyHipsDay’Coordinatorforyourevent/activityrightatthe beginning. This person will be responsible for organising the event/activity. Othervolunteerscanbebroughton toassist indelivering theeventand implementing theplanhoweverhavingonepersonoverseeingtheeventiswise.

KeydecisionsandresponsibilitiesoftheCoordinatorwillbeasfollows:

• Selecting/createtheevent/activity;• Preparingthe‘HealthyHipsDay’planandprogram;• Liaising with key stakeholders eg students, parents, colleagues, friends, local

businesses;• Promotingtheday;• Managingthevolunteershelpingtoruntheevent;• Preparinganeventchecklist(tailoringtheoneprovidedtoyourspecificneeds);• Preparingriskassessments&emergencymanagementplansandcompletingpermits

andlicensesifrequired;• Contingencyplans.

8.0Select/CreateaHealthyHipsDayEvent/Activity.

The goal forHealthyHipsAustralia is to improve early diagnosis rates and support thoseimpactedbytheconditionacrossthelifespaninAustralia.

Bytalkingabouthipdysplasiawecan:• better preparepeople for a possible diagnosis and support those impacted throughout

treatment,• reduce risk factors that contribute to the development of hip dysplasia, such as tight

swaddling,and• reducetheincidenceoflatediagnosis.

Thethemefor‘HealthyHipsDay’iswearGREENforhipdysplasiatobeSEEN.So,let’stalkhipsandraisefundsthisNovember!

Eventideasandactivities,youmightchooseareasfollows;

• Greenthemedcasualclothesday,• Greensnackcompetitionformorningtea• Gogreenwithyourdecorationsandencouragepeopleattendingtoweargreen• ReadHopeTheHipHippotoschoolagedchildrenanddiscusshipdysplasia• Runahulahooporsumosquatcompetitionasbothfocusongettingthehipsmoving• Organiseawalk

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• Invite a person in your community to share their personal experience with hipdysplasia

• Promoteourresourcesprovidedinthestarterpackaswellastheinformationviaourwebsite

• Fundraiseandcollectdonations

9.0Selectavenue,timeanddate

HealthyHipsAustraliawouldpreferyourevent tocoincidewith ‘HealthyHipsDay’or theweekof‘HealthyHipsDay’.

Thevenuewilldependontheeventoractivityyouhavechosen.Itmaybeaclassroom,atearoom,anassemblyareaetc.

Thetimeofyoureventwilldependonthetypeofactivityyouareplanningtohold.Pleaseallowtimetoincludeaneducationalelementtoyourevent/activity.

10.0GainsupportfromtheCommunity

Supportfromthecommunitycancomeinmanywaysandforanumberofreasonssuchas;

• Parents,• Speakers,• andlocalheroesasguestsattheevent;• TeamMembersandServiceProviders;• Sponsorsoftheeventeitherwithcashorinkindwithproductand/orservices;• Participantsintheevent;• Promotetheeventegpostersinshopsandbusinesses,socialmedia,editorialinlocal

papers;• Localartists,amusementoperators,entertainersprovidingentertainment.

11.0PrepareaPlan

Onceyoulockedintheeventoractivityitistimetostartthedetailedplanning.EveryeventrequiresanEventPlantoassistinplanning,communicatinganddeliveringtheevent.Makesureyougiveyourselfenoughplanningtimetoensureyoudeliverasuccessfulevent.

12.0EventProgram

YouwillneedtocreateanEventProgram,thisisanoverviewofwhatyoureventwilllooklike.Will it have food, beverage, entertainment, speeches? What time will each elementcommenceandconclude?

ASchoolProgrammaylooksomethinglikethis;

• MorningBell–goldcoindonationscollectedforfreedressparticipantsandcolouringinsheetshandedout.

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• MorningTea–GreenSnackCompetition.Staffmorningtea.• EducationComponent–hipdysplasiainfographicandpersonalhipdysplasiastories

sharedduringassembly/morningteaandvianewsletter/socialmediaplatforms

ABusinessProgrammaylooksomethinglikethis;

10.00amMorningTeacommences10.15amWelcome10.16amAbout‘HealthyHipsDay’–hipdysplasiainfographicandpersonalstoryshared10.20amBestGreenDressed/BestGreenmorningteaitem10.30amMorningTeaconcludes

13.0PromoteYourHealthyHipsDayEvent

Onceyouhavecreatedaprogramyoucanstartpromotingyourevent.

Youwillreceive ‘HealthyHipsDay’promotionalresourcesinyourstartere-packandthesewillalsobeavailableviatheHealthyHipsAustraliawebsite.

Startbypromotingyour ‘HealthyHipsDay’ event in yourowncommunity /school /club /organisation. If you have your own website, consider promoting the event on it.Aimtocreateanddistributeposters/invitations/emailinvitationsto:

• Yourclub/school/organisationdatabase• Yoursupporter’sdatabases• Localschools,clubs,shops,businesses

Pressreleasesandadvertisementsto:

• Localnewspapers• Localradiostation• TV• Newsletters• Websites• Magazines• Online

Youmaybeabletosecurethelocalnewspaperandradiostationtocoveryourevent.Telltheminadvanceandinvitethemtoattendyourevent.

UseSocialMediaincludingFacebook,InstagramandTwitter.Makesureyou#HealthyHipsDay

Thepromotionalmaterialyoudistributewillneedtoprovidethepotentialparticipantswithenoughinformationtoattendyoureventincluding;starttime,gettingtoyourevent,typeofevent. Itshouldalso includecontactdetails/websitedetailssoparticipantscangainmoreinformation.

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HealthyHipsAustraliacanlistselectedeventsonthe‘HealthyHipsDay’website,andpublicevents may feature on social media at Healthy Hips Australia’s discretion. Healthy HipsAustraliadoesnotdistributeanycontactsfromitsdatabaseorcompletemail-outsonbehalfofathirdparty.

14.0FundraisingandDocumentation

‘Healthy Hips Day’ is an awareness and fundraising event, so we encourageschools/businesses/individualstocollectdonations.AllmoniesreceivedareusedtofurthertheobjectivesofHealthyHipsAustralia.

ItisimportanttonotethatmoniesraisedforHealthyHipsAustraliaaregenerallydistributed,andallocatedalongthefollowingguidelines,inaccordancewiththerelevantlegislationthatwemustoperateunderandcomplywith.

Allmoniesreceivedfromfundraising(eg.)goldcoindonations,merchandisesales,foodsales,allfundraisingfromchildcarecentres,schoolsetccanbedirectlydepositedintotheHealthyHipsAustraliaaccount.Pleaseaimtodosowithintwoweeksofyoureventcompletion.

HealthyHipsAustraliaLtd BSB:302-162AccountNo:0843929

Please use your contact person or Childcare/school/Workplace name as the reference toassistusintrackingandallocatingfundsreceived.

Businesses or Private Donors that require a tax-deductible receipt – Deductible GiftRecipient(DGR)

Thisreceiptisgivenwhenapersonreceivesnothinginreturnfortheirpayment.DONATIONSover$2.00–Cash,chequeordirectcreditpaymentsviaPayPalorsimilar,directly intoouraccount as a donationwithout exchange of goods, service ormerchandise is eligible andthereforecanberegardedasaDGRitem.

Werequirethatyourecordthename,address,email,dateandtransactionamountoftheperson/organisationdonating.Ifthereareanumberofpeopledonatingpleaserecordeachindividually.PleaseforwardthisinformationtoHealthyHipsAustraliaeitherviaposttoPOBox6180EASTPERTHWA6892oremailtoinfo@healthyhipsaustralia.org.au.Fromthispoint,wewillthenissuetheappropriatereceipttothepersonororganisation.

Donations canalsobemadeviadirect transfer, PayPal and/orCheque–details for theseoptionscanbefound:www.healthyhipsaustralia.org.au/donate/

PleaseensurethatyouquotesomereferencedetailswithyourremittancealongwiththeDGRspreadsheetwhichalsoneedstobeincludedifyouaresendinganychequesintheposttothefoundation.

TheHealthyHipsAustraliaABNis75605680411.

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Ifyouareholdingapubliceventwithfundraisingitisimportantyoufamiliariseyourselfwiththefundraisinglawswithinyourstateorterritory.

15.0EvaluationandThankYou

Itisrecommendedthatyouholdaneventdebriefwithkeystakeholdersonetotwoweeksaftertheevent.Thepurposeofthedebriefistoobtainfeedbackaboutthesuccessfulaspectsof the event, as well as identifying any issues encountered, with suggested areas forimprovementforfutureevents.

Thankingallsponsors,VIPS,volunteers,organisationsinvolvedisalsoadvised.Thisenforceshowmuchyouhaveappreciatedtheirsupportandgivesthemasenseofachievementandsatisfaction.

16.0ThankYoufromHealthyHipsAustralia

Healthy Hips Australia thanks you for supporting, participating and registering yourinvolvementinanevent/activity.

Theaimsof theorganisationwouldnotbemetwithout theongoing supportof childcareproviders,schools,businesses,communitygroupsandindividualsacrossAustralia.Forthiswearetrulygrateful.

Toshowourappreciationeveryone that registers theirevent/activityonlinewill receiveaCertificateofAppreciationfromHealthyHipsAustralia.

17.0AssistancefromHeathyHipsAustralia

PleasedonothesitatetocontactusforgeneraladviceandHealthyHipsAustraliamarketing,promotionalandinformationalmaterialsforyourevent/activity.Wearemorethanhappytohelpmakeyoureventassuccessfulaspossible.

CONTACTDETAIL:

SarahTwomeyFounder&ChairpersonHealthyHipsAustraliaLtd|POBox6180EASTPERTHWA6892|E:sarah@healthyhipsaustralia.org.au|W:www.healthyhipsaustralia.org.au| www.facebook.com/healthyhipsaustralia| @healthyhipsaustralia