health_emergency_taskforce_FINAL.ppt

7/27/2019 health_emergency_taskforce_FINAL.ppt

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D E P A R T M E N T O F H E A L T H

Department of Health

on

EMERGENCY MODE


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Health Emergency Management Structure

CENTRAL COMMAND

Surveillance Hospital

Operations

Field Operations

Quarantine

OPERATIONS LOGISTICS FINANCEPLANNING

Expert Panel

DOH Central Office

Directors

CHD Directors

Secretariat and

Liaison

DOH Hospitals

Admin

MMD

Procurement

CoBAC

Transport

Budget

Safety Team

Public Info Ofc

Etc


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Emergency Command System

Emergency management system

Employs a logical management structure

Defined responsibilities Clear reporting channels

Common nomenclature

Day to day management operations notsufficient

Current emergency plans are not enough


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CENTRAL COMMAND


Operations

Field Operations

Quarantine


Expert Panel

DOH Central Office

Directors

CHD Directors

Secretariat and

Liaison

DOH Hospitals

Admin

MMD

Procurement

CoBAC

Transport

Budget

Safety Team

Public Info Ofc

Etc


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Central Command

Role:

Crisis Manager

Communicator Coordinator, Commander and Controller

Leader


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Central Command

Functions and Responsibilities

Serves as the policy making, coordinating andoverseeing body

Initiate the Command System (ICS) by callingthe meeting

Designate an Operation Center to include

required logistical needs. Carefully assess the situation and the

magnitude of the event


7/61D E P A R T M E N T O F H E A L T H

Central Command


Depending on the situation and themagnitude of the emergency, fill up the

organization assignment list, the neededpositions relevant to the situation.

In major emergencies the following should befilled up:

1. Safety Officer

2. Liaison Officer

3. Public Information Officer

4. Operations Manager

5. Planning Officer

6. Logistic Officer

7. Finance Officer



Central Command


Announce an action plan meeting and

identifies the general objective of the

operations including alternatives, and the

incident communication plan.

Authorize resources as needed or requested

by managers



Central Command


Designate routine briefings with managers to

receive status reports and update the action

plan regarding the continuance and

termination of the action plan.

Communicate and reports status to higher

authority

Approve media releases




CENTRAL COMMAND


Operations

Field Operations

Quarantine


Expert Panel

DOH Central Office

Directors

CHD Directors

Secretariat and

Liaison

DOH Hospitals

Admin

MMD

Procurement

CoBAC

Transport

Budget

Safety Team

Public Info Ofc

Etc



Secretariat

Functions and Responsibilities Serves as the support to the command,

hence the center of coordination, control

and command

Coordinate the six components to ensure a

timely and integrated health sector

response

Manage the communication network

system among the six sub-group

components



Secretariat


Maintain a fully functional Operation Center

24/7 to monitor the situation, answer

queries and to give advise regarding the

event (Mexico Swine Flu Virus)

Responsible for the collection of reports

nationwide , duly verified and prepared for

the use of the Central command and its

components



Secretariat


Responsible for coordinating all health

responses and logistics

Document all the pertinent matters with

regards to the event



Liaison Office

Mission

Function as incident contact person for

representatives from other agencies

(government or private)



Liaison Office

Qualifications:

Preferably with experience in liaison

procedures and coordination

Good or excellent public relations skills

Understands the bureaucracy and working

relationships of the different government as

well as private agencies responding to

emergencies and disasters



Liaison Office

Qualifications

Informed on interagency, national network

Knowledgeable on the inventory of resourcesavailable in the area/country

Understands municipal, regional, national,

international organizational mechanisms to

determine appropriate contacts and message

routing



Liaison Office


Obtain appointment and briefing from theIncident Commander

In coordination with the Public InformationOfficer should always be knowledgeable onthe following:

1. The type and magnitude of the event

2. Any current or anticipated shortage of personnel, supplies, etc.

3. Number of cases and other problems or issues.

4. Any resources, which are requested by each area (i.e., staff,equipment, supplies)


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Liaison Office


Establish contact with liaison counterparts of

each assisting and cooperating agency.

Keeping appropriate agency liaison Officers

updated on changes and development of

response to incident


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Liaison Office


Request assistance and information as needed

through the different network of government

and private organizations responding to

emergencies and disasters.


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Liaison Office


Respond to requests and complaints from

incident personnel regarding inter-

organization problems

Prepare to assist Labor Pool with problems

encountered in the volunteer credentialing

process.


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CENTRAL COMMAND


Operations

Field Operations

Quarantine


Expert Panel

DOH Central Office

Directors

CHD Directors

Secretariat and

Liaison

DOH Hospitals

Admin

MMD

Procurement

CoBAC

Transport

Budget

Safety Team

Public Info Ofc

Etc


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Safety Team

Mission

Monitor and have authority over the safety of

rescue operations and hazardous conditions.

Organize and enforce scene/facility protection

and traffic security


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Safety Team

Qualifications

Knowledgeable on safety precautions,

procedures.

Good decision making abilities

Have sound knowledge in evacuation

procedures.


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Safety Team


Implement the emergency lockdown policy

and personnel identification policy.

Remove unauthorized persons from restricted

areas.


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Safety Team


Secure important areas like the OperationCenter, and all other sensitive or strategic

areas from unauthorized access. Fully understand the importance of his roles

especially in the safety of the responders

Secure and post non-entry signs aroundunsafe areas.


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Safety Team


Always alert to identify and report all hazardsand unsafe conditions to the Commander

Secure areas evacuated to and from, to limitunauthorized personnel access.

Advise the Incident Commander and others

immediately of any unsafe, hazardous orsecurity related conditions.


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Safety Team


Confer with Public Information Officer toestablish areas for media personnel.

Establish routine briefings with IncidentCommander.

Document all actions and observations.

Can recommend stoppage of operation ifunsafe e.g. Travel ban if security and safety isat risk.


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CENTRAL COMMAND


Operations

Field Operations

Quarantine


Expert Panel

DOH Central Office

Directors

CHD Directors

Secretariat and

Liaison

DOH Hospitals

Admin

MMD

Procurement

CoBAC

Transport

Budget

Safety Team

Public Info Ofc

Etc


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Planning Section Chief

Mission

Organize and direct all aspects of Planning

Section operations. Ensure the distribution of

critical information/data

Compile scenario/ resource projections from

all areas and effect long range planning

Document all activities


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Qualifications

Preferably a senior official with adequate

knowledge in planning and decision making

Had experiences in emergencies and disaster

situation in addition to crises management


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Qualifications

Adequate knowledge on the government

bureaucracy and the role of the different

government entities responding to

emergencies and disasters

Good coordination and networking skills


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Obtain appointment and briefing from the

Incident Commander; have regular updates as

appropriate.

Brief members of the staff after meeting with

Incident Commander.

Provide for a Planning/Information Center


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Recruit a documentation aide from the laborPool

Appoint Planning Unit Leaders Situation Status Leader

Labor Pool and other appropriate positions asneeded.

Ensure that all appropriate agencies arerepresented in this section


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Ensure the formulation and documentation of

an incident specific action plan.

Call for projection reports (Action Plan) from

the Planning Unit Leaders for scenarios 4, 8,

24 and 48 hours from time of incident onset.

Adjust time for receiving projection reports as

necessary


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Instruct staff to document/ update status

reports from all areas ( in coordination with

the Operation Center) for use in decision-

making and for reference in post-disaster

evaluation and recovery assistance

applications.


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Schedule planning meetings to include

Planning Section Unit Leaders, Section Chiefs

and the Incident Commander for continued

update of the Action Plan.

Coordinate with the Liaison Officer and Labor

Pool especially with regards to manpower

requirements


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CENTRAL COMMAND


Operations

Field Operations

Quarantine


Expert Panel

DOH Central Office

Directors

CHD Directors

Secretariat and

Liaison

DOH Hospitals

Admin

MMD

Procurement

CoBAC

Transport

Budget

Safety Team

Public Info Ofc

Etc


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CENTRAL COMMAND


Operations

Field Operations

Quarantine


Expert Panel

DOH Central Office

Directors

CHD Directors

Secretariat and

Liaison

DOH Hospitals

Admin

MMD

Procurement

CoBAC

Transport

Budget

Safety Team

Public Info Ofc

Etc


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Operations Section Chief

Mission

Organize and direct aspects relating to the

Operations

Carry out directives of the Incident

Commander


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Qualifications Knowledgeable on Operation Procedures;

Preferably has experience in emergencies with

varied knowledge of all types of operations Must be a crisis manager and with leadership

skills

Good communicator and can stand pressure Must know capabilities of people for proper

assignments


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Functions and Responsibilities Responsible for all specific sections of the

operations: ex. Surveillance, Hospital

Operations, Field Operations, Quarantine etc.and others depending on the incident

Brief all Operations Officers on current

situation and develop the sections initial plan Designate time for briefings and updates to

develop/update action plan


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Ensure that all areas are adequately staffed

Brief the Commander routinely on the status

of the Operations Section especially on the

status of all operations, problems

encountered, resources needed etc.

Ensure that all actions and decisions are

documented


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Observe all staff and personnel for signs of

stress and inappropriate behavior and report

concerns to Psychosocial supervisor

Ensure rotation of all personnel to prevent

burnt out among personnel


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CENTRAL COMMAND


Operations

Field Operations

Quarantine


Expert Panel

DOH Central Office

Directors

CHD Directors

Secretariat and

Liaison

DOH Hospitals

Admin

MMD

Procurement

CoBAC

Transport

Budget

Safety Team

Public Info Ofc

Etc


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Public Information Office

Mission

Provide information to the public and the

media

Qualifications

Knowledgeable on communication aspects

especially in collating relevant information

needed

Knowledgeable in Risk Communication


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Qualifications

Knowledgeable in media handling

Preferably with experience in crisis

management

Good communication skills and interpersonal

relationships

Sensitive on restrictions in contents of news

and patient care activities


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Functions and Responsibilities Ensure all news releases with approval from

the commander

Responsible for collating relevant informationneeded to inform the public and for mediareleases; obtain progress reports fromrespective areas as appropriate

Issue an initial incident information report tothe news media especially on the event, andthe actions being done


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Functions and Responsibilties

Schedule press conferences on a regular basis.

Inform on-site media of the physical areas,

which they have access to, and those which

are restricted

Coordinate with Safety and Security Officer


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Functions and Responsibilties

Contact other scene agencies to coordinate

released information

Direct calls from those who wish to volunteer

to Liaison Officer

Contact Operations to determine requests to

be made to the public via the media


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CENTRAL COMMAND


Operations

Field Operations

Quarantine


Expert Panel

DOH Central Office

Directors

CHD Directors

Secretariat and

Liaison

DOH Hospitals

Admin

MMD

Procurement

CoBAC

Transport

Budget

Safety Team

Public Info Ofc

Etc


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Logistics Section Chief

Mission

Organize and direct those associated with

maintenance of the physical environment, and

adequate levels of food, shelter, supplies and

other resources needed to support the

objectives of the incident


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Qualifications

Preferably with experience in logisticsmanagement

Understands the bureaucracy and workingrelationships of the different units ingovernment especially in procurement andemergency purchases



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Qualifications

Good grasp of procurement procedures;knowledgeable in accessing supplies,

medicines and equipment needed duringemergencies

Good coordination with pharmaceuticals,companies and suppliers and knowledgeableon database of available resources in themarket



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Establish Logistics Section area

Brief all his staff on current situation; outline

action plan and designate time for next

briefing

Coordinate with companies regarding stock

level, available supply and equipment

Anticipate needed logistical requirements


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Obtain information and updates regularly;

maintain current status of all areas;

Communicate frequently with Operations for

the needed requirements.

Obtain needed supplies with assistance of the

Finance Section Chief.


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CENTRAL COMMAND


Operations

Field Operations

Quarantine


Expert Panel

DOH Central Office

Directors

CHD Directors

Secretariat and

Liaison

DOH Hospitals

Admin

MMD

Procurement

CoBAC

Transport

Budget

Safety Team

Public Info Ofc

Etc


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Finance Section Chief

Mission

Monitor the utilization of financial assets

Oversee the acquisition of supplies and

services necessary to carry out the objective

of the incident

Supervise the documentation of expenditures

relevant to the emergency incident


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Appoint members of his staff preferably thefollowing: Time Unit Leader, Procurement Unit

Leader, Claims Unit Leader, etc. and otherappropriate positions as he desires.

Establish a Financial Section Operations area.Ensure adequate documentation/recordingpersonnel.

Confer with his staff and develop an actionplan


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Approve a cost-to-date incident financialstatus report summarizing financial data

relative to personnel, supplies andmiscellaneous expenses.

Obtain briefings and updates from IncidentCommander as appropriate. Relate pertinentfinancial status reports to appropriate chiefsand unit leaders.


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Central Command Officers

Secretary Francisco T. Duque III

Usec Mario Villaverde

Usec Jade Del Mundo

Usec Alexander Padilla

Usec David Lozada

Asec Lydia Fernandez

Asec Paulyn Ubial

Asec Elmer Punzalan

Asec Nemencio Gako


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health_emergency_taskforce_FINAL.ppt

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