HEALTH & SAFETY POLICY INCORPORATING ENVIRONMENT

POLICY STATEMENT

59-62 Brindley Road, Astmoor Industrial Estate, Runcorn, Cheshire, WA7 1PFTel: 01928 563532 Fax: 01928 580224

Directors: Caroline Clark, W.G.Clark, C.C.Clark Registered Office: 59-62 Brindley Road, Astmoor Industrial Estate, Runcorn, Cheshire. WA7 1PF. Registered England & Wales 3490498

2

INDEX

Section 1.1 Section 1.2 Section 1.3 Section 1.4 Section 1.5 Section 1.6 Section 1.7 Section 1.8 Section 1.9 Section 1.10 Section 1.11 Section 1.12 Section 1.13 Section 1.14 Section 1.15 Section 1.16 Section 1.17 Section 1.18 Section 1.19 Section 1.20 Section 1.21 Section 1.22 Section 1.23 Section 1.24 Section 1.25 Section 1.26 Section 1.27 Section 1.28 Section 1.29 Section 1.30 Section 1.31 Section 1.32

Company Safety Policy Statement 3 Environment Policy Statement 4 Rules and Regulations 5 Organisation Chart 6 Individual Responsibility 7 Safety Training 9 Safety Representatives/Safety Committees 10 Accident Reporting and Investigation Official 11 Visits by Government Inspectors 14 Tools/Equipment/Plant 15 Access Equipment 15 Electrical Equipment 15 Forklift Trucks 16 Permit to Work 18 Signs and Signals 18 Fire Prevention 18 Storage and Use of Liquefied Petroleum Gas 19 Housekeeping/Cleanliness 20 Manual Handling 21 Occupational Health and Hygiene 22 Alcohol and Drugs 23 First Aid/Sickness/Death 24 Company Vehicles 24 Maintenance of Local Exhaust Ventilation 25 Display Screen Users 26 Contractors Working at Aluline Premises 27 Handling of Solvents and Volatile Substances 30 Risk Assessment Policy 32 Personal Protective Equipment 33 Construction Design and Management Regulations 2007 (CDM) 33 Health and Safety Inspection 34 Safety Procedures/Control of Work 34

Appendix A Appendix B Appendix C Appendix D Appendix E Appendix E2 Appendix F Appendix G Appendix H Appendix I Appendix J Appendix J2

Accident Report Form 36 Ladder Register 38 Forklift Truck Daily Check List 39 Permit to Work 40 Supervisors Housekeeping/Environmental Monthly Check List 41 Guidance Notes for Housekeeping/Environment Check 42 VDU User's Questionnaire 43 Risk Assessment 47 Personal Protective Equipment (By Employee) 48 Contractor's Health, Safety and Environmental Evaluation and Questionnaire 49 Site Health, Safety and Environmental Inspection Report 53 Site Health, Safety and Environmental Inspection Response 54

3

1.1 COMPANY SAFETY POLICY STATEMENT

Under the Health and Safety at Work Act

1974 Declaration by Board of Directors

It is the intention and aim to provide safe and healthy working conditions for all employees. In order to achieve this aim it is necessary that the full support and co-operation of all employees is willingly given, therefore, responsibility regarding health and safety matters has been assigned to each individual in each place of work as part of the organisation necessary to implement the Company Health and Safety Policy.

It is the policy of this Company to conduct its activities with due regard to the safety of all its employees and we consider safety as a Management responsibility ranking with production, sales and costs. We acknowledge that it is the duty of the Management to take the necessary steps to ensure that the systems of work are as safe as reasonably practicable and that all plant and equipment is maintained in a safe condition and operated in a safe manner. Furthermore, it is the Company's declared intention to comply both with the requirements and the spirit of the Health and Safety at Work Act 1974 - 2013, Management of Health and Safety Regulations 1999 and any Codes of Regulations or Codes of Practice made under the Act.

It is the duty of all employees to act responsibly and to take all precautions necessary to protect themselves, their fellow workers and any other persons who may be affected by their actions from injury and preventable illness and ensure they avail themselves of all protective measures, devices and equipment provided for this purpose. Failure to do so is an offence under Chapter 37, Sections 7 and 8 of the HSWA 1974 and disciplinary action can be taken against those failing to comply.

The overall responsibility for Health, Safety and the Environment within the Company lies with the Chairman, Directors and Proprietor. However, the undersigned have been nominated as having specific duties to direct, monitor and review this Policy and to ensure the Company complies with it.

All persons employed by the Company or visiting the Company premises or work site are reminded of their obligation to co-operate with the Company so that it may carry out the aims of this Policy.

This Policy will be reviewed annually, or sooner if required.

William G. Clark Managing Director

ALULINE [GROUP] Ltd 5.12.14

4

1.2 ENVIRONMENT POLICY STATEMENT

It is Company Policy to take full account of the Environmental, Health and Safety implications of its operations and to protect the natural environment whilst carrying out Remedial Work, Drainage Works, Bar & Shopfitting Works, Maintenance Works, General Building Works, Painting and Decorating on various locations across the UK.

Specifically, the Company aims:

• To comply with the spirit as well as the letter of Environmental, Health and Safety Legislation and Approved Codes of Practice, co-operating fully with relevant statutory and non-statutory bodies

• To assess the possible environmental effects of projects and operations and to maintain throughout its operations standards of environmental protection

• To encourage and support energy efficiency, waste reduction and pollution preventions throughout its operations and strive to continually improve environmental performance

• To encourage staff and suppliers to adopt the same policies and implement the same principles for protecting the environment

• To review the environmental management system at appropriate intervals to ensure continued suitability and effectiveness

Da te

5

1.3 RULES AND REGULATIONS

Health and Safety at Work Act 1974 -2013

Regulation 7, "It shall be the duty of every employee at work ...... to take reasonable care for the health and safety of himself and of other persons who may be affected by his acts or omissions at work".

It order to comply fully with the above statutory Regulation, anyone violating the Company Health and Safety Policy will be subject to the following disciplinary action:

Instant Dismissal

• Attending work whilst under the influence of any intoxicant, i.e. alcohol/drugs. This includes taking alcohol/drugs whilst at work

• Engaging in conduct likely to endanger themselves or other persons • Smoking in prohibited areas • Blatant disregard for safe systems of work, etc.

Breach of Rules Resulting in Disciplinary Action

• Failure to wear personal protective equipment (PPE) issued by the Company • Failure to keep any PPE issued by the Company clean, in good order and

properly stored • Failure to comply with storage procedures for hazardous substances • Storing/placing substances/waste in unmarked inappropriate containers • Failure to report faulty or unsafe equipment immediately to the Manager/Supervisor • Failure to comply with any reasonable request by the Management of the Company with

regard to health, safety and welfare, i.e. good housekeeping, general attitude, behaviour, appearance, etc.

• Attempting to repair machinery, etc. unless qualified to do so • Failure to comply with hygiene rules on site

IT SHOULD BE NOTED THA T A PERSISTENT BREACH OF ANY OF THE FOREGOING MAY RESULT IN DISMISSAL.

Note - The Company may not be liable to make payments to personnel who have received injuries as a result of not using/wearing the PPE issued to them by the Company.

6

7

1.5 INDIVIDUAL RESPONSIBILITIES

Board of Directors

The main responsibilities are:

• To establish and maintain the Company's Policy for the prevention of injury or damage in respect of employees, plant and premises

• To appoint a senior member of staff as Responsible Director/Board Nominee to promote the implementation of the Policy

• To ensure they are kept informed throughout the year of safety performance and steps being taken to minimise or eliminate accident producing conditions or health hazards

Responsible Director/Board Nominee

Main responsibilities with accountability to the Board of Directors are:

• To understand the Health and Safety Policy of the Company and generally to promote its implementation

• To advise the Board on any improvements required to the Company Health and Safety Policy • To advise the Board throughout the year of accident experience and steps being taken to

minimise or eliminate accident producing conditions or health hazards

Managers

Main responsibilities with accountability to Responsible Director/Board Nominee are:

• To understand and implement the Health and Safety Policy of the Company and to accept responsibility for safety of all operations under his control

• To ensure that the operations within his responsibilities are conducted in accordance with the Company's Health and Safety Policy and that any plant and equipment is maintained to comply with that Policy

• To ensure that the cause of any accident or dangerous occurrence is investigated and the cause ascertained. In each case a Company Accident Report Form is completed and a copy forwarded to the Safety Officer. The Safety Officer will use these returns to produce the accident statistics for the Company; any further action required must be taken at Management level

• To set a personal example in demonstrating a concern for safety matters • To ensure the application of the Policy within his areas of control by establishing set

procedures • To organise safe working procedures and practices to ensure that each job is carried out to

the required standard • To ensure that statutory requirements are complied with and that relevant registers, records

and reports are in order. In particular, that the requirements of the Health and Safety at Work Act 1974 - 2013 are fully implemented for works under his direction

• To ensure that all employees have received precise instructions on their responsibilities for safe working procedures and that these are being carried out

• To ensure the cleanliness and tidiness of the working area is maintained to the required standard

• To ensure necessary protective clothing and appliances are readily available and used where appropriate

• To implement a procedure for obtaining medical help from the First Aid Officer for minor injuries. A procedure in the event of serious injury or illness must also be implemented

• To ensure adequate facilities exist to meet emergency situations which may reasonably be foreseen and which are within the training and ability of the employees, i.e. fire, evacuations, etc.

• To ensure that all necessary safety and fire equipment is provided and that the location of such equipment is made known to employees. To ensure that employees know the correct use of such equipment and to ensure necessary training is provided

8

• To understand the role of the Safety Organisation and accept recommendations made within its terms of reference

• To ensure that satisfactory arrangements exist for effective employee involvement

Contract Managers

Main responsibilities with accountability to Management are:

• Safety of all personnel working under their direction • To ensure that, in conjunction with his Supervisors/Foremen, all statutory and Company

requirements, Specialised Industry Codes, Client's Standing Orders and Procedures for Contractors, Guides and Company/Client Permit to Work/Action Plan systems are fully implemented

• To ensure that all aspects of Statutory Instrument No. 500 1977 on the Safety Representatives and Safety Committee Regulations 1977 are, where applicable, fully implemented and complied with

• To set a personal example in demonstrating a concern for safety matters • To ensure housekeeping is maintained to the required standard • To ensure necessary protective clothing and appliances are readily available if required

and used where appropriate • To ensure adequate facilities exist to meet emergency situations • To ensure that all necessary safety and fire equipment is provided and that the location of

such equipment is made known to employees. To ensure that employees know the correct use of such equipment and to ensure necessary training is provided

• To ensure that all employees have received precise instructions on their responsibilities for safe working procedures and that these are being carried out

Health and Safety Officer

Responsibility to the Managing Director for:

• Keeping him informed of progress and experience in the area of Health and Safety and encouraging his interest in and enthusiasm for these aspects

• Advising and assisting with identification, assessment and recording of hazards and risks in the workplace

• Verifying all accident/damage/near miss reports by staff and ensuring that correct procedure is followed with regard to the written reporting of such matters

• Updating the Health and Safety Policy • Monitoring and updating any information received from internal and external sources • Liaising with outside bodies, i.e. Fire Department, Health and Safety Executive,

Factories Inspectorate, etc. • Initiating and promoting health and safety campaigns and promotions • Health and safety training • Implementation of Policy changes • Co-ordination of all activities/training/Policy related to fire/emergency procedures • First aid co-ordination • Review and guidance regarding environment issues

Buyers

Those authorised to purchase items on behalf of the Company will ensure that all such items are as free from hazards as far as is reasonably practicable. The Buyer must also ensure that products comply with all safety criteria and hazard data sheets are provided where applicable.

Supervisors/Foremen

Main responsibilities with accountability to the Contract Manager are:

• Safety of all personnel working under his direction

9

• To ensure the adequate provision of protective clothing and equipment in accordance with statutory regulations

• To set a personal example in demonstrating a concern for safety matters • To ensure safe working procedures are followed at all times and where protective clothing

and equipment is required, that personnel use same for their personal protection and safety • To ensure the Company/Client Permit to Work/Action Plan system is faithfully completed

before work is commenced in areas covered by it • To assist, where required, in the investigation of accidents and incidents, giving the benefit

of their expertise and experience • To ensure careful and proper instruction and training is given to personnel under their

direction in the correct operation and maintenance of any machinery, equipment, tools, safety systems, fire and safety procedures and control of occupational health hazards

Employees

Have a duty to:

• Make themselves familiar with and conform to the Company's Health and Safety Policy at all times

• Wear/maintain/store all PPE in the appropriate manner, as and when required, in order to perform their duties in accordance with the Health and Safety Policy

• Report all accidents/near misses/damages to machinery, property and plant immediately whether persons are injured or not

• Make themselves fully aware of their duties with regard to the Health and Safety at Work Act 1974 - 2013, which requires employees:

"to take reasonable care to avoid injury to themselves and to others by their work and training activities and to co-operate with their employers and others in meeting those requirements".

1.6 SAFETY TRAINING

It is a Company Health and Safety Policy requirement that adequate safety training instruction and information must be provided for Management and employees to increase their knowledge and awareness of safety, the hazards which may be encountered and the means of rendering them safe and non-injurious to health so that they may be able to discharge their personal safety responsibilities.

Responsibility

Training shall be the responsibility of the Safety Director. He shall be assisted in this task by the Contract Managers and Supervisor who as well as providing on the job "tool box" training in the course of their duties, shall recommend suitable candidates for relevant courses. The Supervisors shall advise the Contract Managers of areas where training is required, particularly where he becomes aware of a new product or equipment development.

Vocational Courses Operated In-House

Courses operated on a regular basis within the Company's premises shall include the following:

• Application Techniques and Equipment Operation • General Cleaning • Handling & Lifting • COSHH Regulations • Risk Assessment

During all courses, emphasis is placed on the need for safety awareness and correct operating techniques.

1 0

Supervisor/Manager Training

The Company recognise the important training role played by Supervisors and Managers and the Company encourages them to improve their instruction skills by attending suitable instructor training courses.

CITB Training

Specialist training to develop employees' skills and product knowledge shall be provided by expert CITB approved instructors.

The following are defined as requiring specialist training:

• Confined Spaces • Forklift Trucks • Hydraulic Hoists • Cranes and Lifting Equipment • Bosun Chair Access Equipment • Humberside Safety Passport Training Scheme

1.7 SAFETY REPRESENTATIVES AND SAFETY COMMITTEES

The Health and Safety at Work Act is basically an enabling Act which partially replaces existing legislation. Over a period of years this existing legislation will be repealed, amended, revised and updated in line with the new Act. Management and Supervisors must be aware of any changes in the Regulations and be familiar with current legislation.

The Act makes one comprehensive system of law to deal with the health and safety of virtually all people at work. The Health and Safety Commission and the Health and Safety Executive administer the legislation and have appointed Inspectors to enforce it and other legislation.

For information, the Act was extended on 1 September 1977, through Statutory Instrument 1977 No 1232, to cover activities in the United Kingdom territorial waters and its designated areas under the Continental Shelf Act 1964.

The Safety Representatives and Safety Committees Regulations 1977 (Statutory Instrument No 500) made under Section 2(4) of the Health and Safety at Work Act 1974 - 2013, prescribe the cases in which recognised trade unions may appoint Safety Representatives, specify the functions of such Safety Representatives and set out the obligations of employers towards them. Following are relevant sections from these Regulations.

Whenever possible, employees are to be encouraged to form Safety Committees and elect Safety Representatives.

The following extracts are from Statutory Instrument No 500 1977 and concern the function of Safety Representatives and formation of Safety Committees.

Functions of Safety Representatives

4 (1) In addition to his function under Section 2(4) of the 1984 Act to represent the employees in consultation with the employer under Section 2(6) of the 1974 Act (which requires every employer to consult Safety Representatives with a view to the making and maintenance of arrangements which will enable him and his employees to co-operate effectively in promoting and developing measures to ensure the health and safety at work of the employees and in checking the effectiveness of measures), each Safety Representative shall have the following functions:

• To investigate potential hazards and dangerous occurrences at the work place (whether or not they are drawn to his attention by the employees he represents) and to examine the causes of accidents at the work place

11

• To investigate complaints by an employee he represents relating to the employees health, safety and welfare at work

• To make representations to the employer on matters arising out of items above • To make representations to the employer on general matters affecting the health, safety

and welfare at work of the employees at the work place • To carry out inspections in accordance with Regulations 5, 6 and 8 of the HSWA 1974 • To represent the employees he was appointed to represent in consultations at the work place

with Inspectors of the Health and Safety Executive and of any other enforcing authority • To receive information from Inspectors in accordance with Section 28 (8) of the 1974 Act • To attend meetings of Safety Committees where he attends in his capacity as a

Safety Representative in connection with any of the aforementioned functions

But without prejudice to Sections 7 and 8 of the 1974 Act, no function given to a Safety Representative by this paragraph shall be constructed as imposing any duty on him.

Safety Committees

9 (1) For the purposes of Section 2 (7) of the 1974 Act (which requires an employer in prescribed cases to establish a Safety Committee if requested to do so by Safety Representatives), the prescribed cases shall be any cases in which at least 2 Safety Representatives request the employer, in writing, to establish a Safety Committee.

9 (2) Where an employer is requested to establish a Safety Committee in a case prescribed in paragraph (1) above, he shall establish it in accordance with the following provisions:

• He shall consult the Safety Representative who made the request and with the Representatives of recognised trade unions whose members work in any work place in respect of which he proposes that the Committee should function

• The employer shall post a notice stating the composition of the Committee and the work place/work places covered by it, in a place where it may be easily read by the employees

• The Committee shall be established not later than 3 months after the request for it

1.8 ACCIDENT REPORTING AND INVESTIGATION

It is recognised that unless proper precautions are taken, accidents, whether causing injury or not will occur from time to time, therefore, it is vitally necessary to investigate the circumstances of each accident in order to establish the cause and by identifying the cause take remedial action to prevent recurrence. This duty is incumbent in the first stage on the immediate superior of the person involved in the accident or incident. The details of the cause (if known), the nature of the injury or damage (if caused) and the remedial action taken to prevent recurrence must be recorded. Any injury sustained shall be treated without delay.

Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR)

These require that notification to the authorities concerned must be made without delay, usually by telephone.

• Any fatal injuries to employees or other people in an accident connected with the Company • Any major injuries defined in lists to employees or other people connected with the Company • Any of the dangerous occurrences listed in the Regulations

A written report to the authorities concerned must be made within 7 days of any of the foregoing and also any other injury to an employee which results in their absence from work, or in being unable to do their normal work for more than 3 days (including days not normally working days) or any of the cases of ill-health listed in the Regulations. This will be carried out by the Company Health and Safety Officer.

12

Site accident reports will be forwarded within 24 hours to the Contract Manager, and any accidents causing serious injury or of a potentially serious nature shall be notified quickly by telephone to the Contract Manager or the Managing Director in his absence to enable early in depth investigation to be made.

In addition, any accidents, incidents and near misses occurring on or about Network Rail's controlled infrastructure must be reported to the Company Health and Safety Officer within 24 hours to enable to report to the client within 4 working days. If a client's representative is available on site, any incident must be reported immediately.

Workshop or plant accidents shall be reported to the senior Manager present immediately for investigation into the circumstances of the accident.

Accident investigations are not "witch hunts" nor intended to lay blame. It is in the interest of all that early investigation be made so that immediate remedies can be effected.

Arrangements

Accidents generally arise from lack of or non-adherence to established safe working systems.

All work procedures shall be carefully analysed and systems formulated by the Contract Manager and Supervisors whereby hazards inherent or associated with work performed can be eliminated, or at the worst reduced to a minimum.

Site Supervisors shall make an on the spot analysis of every separate stage of contract work to ensure that when work commences all foreseeable risks are reduced to acceptable levels.

Management at all levels must instruct all employees in the need to conform to approved procedures and codes of practice.

Disciplinary action shall be taken against any employee who willfully disobeys safety

rules. Please refer to Appendix A for Accident Report Form (QN35/0036).

Refusal to Work on Grounds of Health and Safety

If an employee considers a situation/plan equipment or method of working to be unsafe, they must not continue but report their concerns to the Site Supervisor. If the Site Supervisor cannot resolve the situation, advice should be sought from the Contracts Manager in conjunction with the Company Health and Safety Officer. Work can only resume on the instruction of the Site Supervisor.

Any employee invoking the refusal to work on grounds of health and safety will not be subject to Company disciplinary procedures.

1 3

ACCIDENT STATISTICS

a Accident Frequency Rates = Total No of Accidents x 100000 Man Hours Worked

b Accident Incident Rates = Total No Reportable Accidents x 1000 No of Employees

c Number of Reportable Accidents

d Total Man Hours Worked

e Average Number of Employees

f Number of Fatalities

g Number of Dangerous Occurrences

h HSE Prosecution lmprovement Notices

2011 2012 2013 2014 2015 a 0 0 0. 0 0 b 0 0 0 c 0 0 0 d e 20 19 18 f 0 0 0 0 0

9 0 0 0 0 0 h 0 0 0 0 0

Riddor of Injuries, Diseases and Dangerous Occurrences Regulations 2013

1 4

1.9 OFFICIAL VISITS BY GOVERNMENT INSPECTORS

An Inspector may visit a construction operation, workshop, offshore installation or office at any time for the purpose of ensuring that the provisions of any of the appropriate Acts and Regulations are being complied with. Alternatively he/she may visit to specifically investigate the circumstances of an accident or dangerous occurrence or for some other special purpose.

If an Inspector discovers a contravention during his inspection he can either:

• Issue a Prohibition Notice if there is a risk of serious personal injury to any person. This has the effect of stopping the activity giving rise to the risk. Such a Notice can apply to a specific process, piece of equipment, a particular scaffold or to the whole of the operation. The Notice can either have an immediate effect or be delayed by such time as the Inspection specifies in the Notice

OR

• Issue an Improvement Notice if there is a contravention of any of the relevant statutory provisions. This Notice requires the matters mentioned to be remedied within the time specified, but cannot have effect before a period of 21 days

OR

• He/she may simply carry out an inspection and draw the attention of the Contract Manager or Foreman to any contravention of the legal requirements and give instructions as to what action he/she requires to be taken. Such a course of action would normally be followed up by a written communication confirming the irregularities mentioned at the time of his/her visit

Procedure to be Carried out.

The Contract Manager or Foreman should accompany the Inspector during the visit and note any irregularities mentioned by the Inspector.

If the Inspector should issue a Prohibition Notice the process, plant or equipment affected by the Notice must be stopped forthwith. The Company Safety Director and the Company Safety Officer must then be informed by telephone immediately.

Work in connection with the process, plant or equipment mentioned in the Notice must not recommence until specific instructions are given by the Company Safety Director.

If the Inspector issues an Improvement Notice any process, plant or equipment affected by it can continue, but immediate steps should be taken by the Contract Manager or Foreman to correct the irregularities mentioned in the Notice in accordance with the instructions given by the Inspector at the time. The Company Safety Director and the Company Safety Officer must be informed by telephone immediately.

If an Inspector visits and simply draws attention to any irregularities without issuing a Notice, a note should be made of the Inspector's comments and the Company Safety Officer informed immediately by telephone.

It is the Company's Policy that a visiting Inspector should be treated with courtesy and given every co-operation during the course of the inspection. It must be remembered that he has the right to free access to the whole of the operation, to inspect any books or documents which are legally required to be kept, to interview any persons and take a statement of fact from them, take samples, take photographs and make recordings.

Every Inspector is appointed in writing and must produce this Instrument of Appointment on being asked to do so. This right should be exercised by a Contract Manager or Foreman who has any reason to doubt that a person is not a bona fide Inspector.

15

Any written communication from an Inspector must be forwarded to the Company's Head Office for the attention of the Safety Director. Under no circumstances must a written reply be sent from the site.

1.10 TOOLS/EQUIPMENT/PLANT

The following rules apply to all employees irrespective of

location. Provision, Maintenance, Inspection and Records

• Personnel must ensure all tools, equipment and plant provided and used by them are maintained in a sound condition and are suitable for their intended function

• Personnel must carry out regular inspections of such equipment in accordance with statutory requirements and keep records of inspections and maintenance of the installation

• Defective equipment liable to be a source of danger must be reported immediately and not used until rectified or replaced

1.11 ACCESS EQUIPMENT

Ladders

• You must always select the right ladder for the job you are undertaking • If you are using tools, have a clear plan as to how you will get these tools and any

equipment to the top • Check that the ladder you are to use is not broken or cracked both before and after you

use it. Report any defects immediately to your Supervisor/Manager • Place the ladder at the correct angle, i.e. one part out from the bottom and 4 parts up the

wall you are leaning it against • Always make sure that you are not blocking an aisle or gangway. If this cannot be

avoided then some form of barrier must be erected to prevent access by pedestrians • When working next to a door, signs must be posted on each side of the doorway and the

door locked for the period if at all possible. If this door is a fire exit, then permission must be obtained from the Health and Safety Officer before commencing work

• Ensure that someone holds the bottom of the ladder for you • Support the ladder at the bottom and tie it at the top to prevent if from slipping • There should only ever be one person on a ladder at any given time

Step Ladders

• You must only use a step ladder on level surfaces • Chains, stay-cords, etc. must be in place to prevent the legs from spreading out • Always fully open the step ladder before you climb onto it

Inspections

All ladders, access platforms, fixed ladders, step mobiles, step stools, staircases and step ladders will be subject to a regular inspection using the form Ladder Register every 3 months.

Those items reported as being in an unusable condition will immediately be removed from service and have a notice firmly attached to them forbidding use until repaired. Any items found to be un-repairable will be destroyed immediately.

1.12 ELECTRICAL EQUIPMENT

• The use of private electrical equipment which requires mains electricity supply is not permitted unless approved by Management

1 6

• All employees should visually check equipment that they use regularly for electrical defects, e.g. loose plug tops, cracked or broken switches, exposed or damaged wiring. An "in date" inspection tag or label should be attached

• Faults should be reported to the Supervisor/Manager who will take the necessary remedial action

• Any equipment thought to be faulty should be switched off. It should be labelled as faulty, disconnected and not used until it has been repaired

• Where practicable and unless otherwise instructed, all electrical equipment should be switched off and unplugged at night

• Drinks or any other vessels containing liquids should not be placed on electrical equipment unless designed for the purpose

• All portable electrical equipment which is allowed on the premises will be periodically inspected and tested in accordance with the Electricity at Work Regulations 1989. It must display a tag or sign indicating compliance

• The fixed electrical installation will be inspected and tested in accordance with the Electricity at Work Regulations 2007 BS7671

• Care must be taken to prevent tripping hazards caused by trailing cables

Live Working

This is prohibited unless authorised in writing using the Permit to Work by a competent person.

All areas where live conductors are present must be kept secure, locked and marked with prominent signs.

Before any live working can be authorised, the following must be satisfied:

• That there is no other working practice other than live working possible in order to carry out the work

• The competence of the person to carry out live working is checked • Only live working tools and test equipment are used • Every effort is made to create an "earth free" environment, i.e. rubber mat, gloves, etc. • First aid cover is adequate

1.13 FORKLIFT TRUCKS

The Forklift Truck

The forklift truck must be checked on a daily basis, paying particular attention to the following:

• Tyres • Steering • Hydraulic controls • Warning devices • Brakes (hand and foot) • Lights

These checks should be recorded on the Forklift Truck Daily Equipment Check List and filed in the Manager's office.

Heavy Loads

All drivers must know the truck's rated capacity and not exceed it under any circumstances.

The load must be spread evenly and whilst in motion, the forks must be kept low with the mast head tilted back.

At all times when driving on a slope, the load must be kept in an uphill position.

At all times, the speed limit must be observed.

1 7

On all blind corners or when deemed necessary for safety reasons, the horn must be sounded. It is important to sound the horn whenever there is a possibility of pedestrian contact. Constant vigilance is required with regard to pedestrians.

General Safety

Under no circumstances should an operative allow another person to ride on the forklift truck. The truck must not be used as an elevator, unless fitted with a man-up cage which is fastened securely to the forks and shaft.

The forklift truck must only be operated whilst the driver is seated in the cab.

Only persons authorised and in possession of a forklift driving licence are eligible to drive the truck.

It is important that operatives know where the fire extinguishers are located and which type is the correct one to use in the event of fire.

Under no circumstances should the forklift be placed in front of a fire

exit. Use of Timber Pallets

Main Hazards

Accidents directly attributable to timber pallets usually arise from 5 main sources:

• Poor design • Poor construction • The use of a pallet which is unsuitable for a particular load or handling method, i.e. pallets

taken at random from a pile or stack of used pallets for which the original specification is not known

• The continued use of a damaged pallet • Bad handling

Control Measures

Design Considerations

It is strongly recommended that the pallet design should satisfy the requirements of BS2629 Part 3 - Performance Requirements.

Pallets should be purchased bearing in mind the following:

• The type of load to be carried - solid, liquid, powder, packed in drums, sacks, cartons? • Special characteristics likely to affect the pallet, i.e. corrosive • The environment, i.e. cold store, indoors, chemical works, drying room • Special temperature or humidity • The weight of goods to be carried on the pallet - will it be evenly distributed or exert

point loads? • How will goods be placed on the pallet? • How will the pallets be moved - by pallet truck, fork truck, crane with fork

attachments, bar slings, automated stacking equipment? • Will conveyors be used? • Will more than one handling method be used? • Is 2-way or 4-way entry required? • Will the pallets be stacked on top of one another? • Is pallet racking to be used? • If they are to be non-returnable or durable equipment? • The dimension of the vehicles or containers that will carry the pallets

1 8

Common Faults in Storage and Handling

Any kind of sliding or dropping action should be avoided.

There should be no improvised man handling with, for example, the scoop of a sack truck; this can loosen the deck boards.

Ramps and bumpy floors can cause loads to be jolted and bases of pallets to be

grazed. Optimum distance between forks should be known in relation to pallet size.

The optimum distance between fork edges should be approximately 5/9 of external pallet

size. 1.14 PERMIT TO WORK

Permits to Work, are required for certain types of activity, due either to the hazards presented by the activity itself or the area in which the activity will be performed.

The need for the issue of a formal permit will be assessed in the planning stage of the works, however, the following activities are regarded as potentially hazardous:

• Hot work - to include burning, welding, cutting, heat or spark generator • Working in restricted areas • Physical removal of services - any cabling, pipework or powered service • Excavations and ground work • Roof work • Electricity/power supply working

Where the requirement, for these types of activities has not been identified, during the planning stage. The contractor shall make an assessment which must be approved by the Company prior to the commencement of these activities.

1.15 SIGNS AND SIGNALS

The Company will endeavour to provide all the necessary safety signs as identified via legislation, during inspections, risk assessment and/or on request by individuals.

All safety signs will conform to current legislation.

Anyone found removing or defacing a safety sign without permission from Management may be the subject of disciplinary action.

All necessary training on safety signs will be given on

induction. 1.16 FIRE PREVENTION

The following briefly summarises the Company Regulations regarding fire prevention. For more detailed instructions the relevant chapter of the Company Safety Handbook and any Client's instructions are to be referred to:

Prevention Measures

• Flammable waste material must be disposed of carefully and correctly • Smoking must be confined to authorised areas. Matches and lighters must not be taken into

hazardous areas • Only approved battery powered hand torches may be used • Any other plant or equipment which may constitute a fire risk is not to be used without

the permission of the Client's Representative • Client's rule for fire prevention must be strictly adhered to

1 9

Portable Extinguishers

• Fire extinguishers must, under no circumstances, be tampered with or removed unless for use in fire fighting

• Damage to fire extinguishers or fire fighting equipment must be reported immediately to the Client's Representative

• All personnel should be aware of the location of the fire fighting equipment in the immediate vicinity of their working area. The correct use and any limitations of the equipment should also be known

Action on Discovery of Fire

• All personnel must be familiar with the procedure laid down by the Client • Personnel should raise the alarm and only attempt to fight the fire if there is no

personal danger

Gas and Fire Detection Equipment

• Personnel must in no way interfere with gas or fire detection equipment • Damage to fire and gas detection equipment, however slight, must be reported

immediately to the Client's Representative

1.17 STORAGE AND USE OF LIQUEFIED PETROLEUM GAS

The Highly Flammable Liquids and Liquefied Petroleum Gases Regulations 1972 define:

• Liquefied gas as any substance which at temperature of 20°C and a pressure of 760 mm of mercury would be a flammable gas, but which is in liquid form as a result of the application of pressure or refrigeration or both

• Liquefied petroleum gas as commercial butane, commercial propane and any mixture thereof

Main Hazards

Fire

This can occur when propane is in a flammable concentration with air and there is a source of ignition.

Handling of Containers

The incorrect handling of containers, ie bad manual handling techniques, can lead to personal injuries and/or the uncontrolled release of the pressurised contents.

Control Measures - Precautions

Storage

The Highly Flammable Liquids AND Liquefied Petrolium Gases Regulations 1972 states that all Liquefied Petroleum Gas not in use shall be stored:

• In suitable underground reservoirs below ground, the surface of which is wholly or mainly in the open air, or in suitable fixed storage tanks or suitable fixed storage vessels being tanks or vessels in safe positions either in the open air or below ground, the surface of which is wholly or mainly in the open air, or

• In suitable movable storage tanks or suitable movable storage vessels kept in safe positions in the open air, or

• In the pipelines or pumps or other appliances forming part of a totally enclosed pipeline system, or

• In suitable cylinders kept in safe positions in the open air or where this is not reasonably practicable, in a store room constructed on non-combustible material adequately

20

ventilated which either is in a safe position or is a fire resisting structure and which is not used for any purpose other than the storage of liquefied petroleum gas or acetylene cylinders

Marking of all Tanks, Vessels, Cylinders, etc.

Except where it is impracticable to do so, every tank, vessel, reservoir, cylinder and store room used for storing liquefied petroleum gas shall be clearly and boldly marked:

"HIGHLY FLAMMABLE LPG"

or otherwise to the like effect.

Where it is impracticable to do this the above wording shall be clearly and boldly displayed as near to it as possible.

Safe Handling

No liquefied petroleum gas other than in a suitable cylinder or suitable pipeline shall be present in any workplace and the number of liquefied petroleum cylinders or pipelines present at anyone time in any workplace shall be as small as is reasonably practicable, having regard to the process or operations being carried out.

Every liquefied petroleum gas cylinder shall be stored until such time before being first required for use or manipulation as is reasonable and when its contents have been expended shall, as soon as reasonably practicable, be removed from the work place and stored or refilled without delay.

Exceptions

Nothing in the Regulations shall apply to:

• Liquefied petroleum gas in the fuel tanks of vehicles or engines for the purpose of operating the vehicles or engines, or

• Any suitable small closed vessel containing not more than 500 cc of liquefied petroleum gas

Nothing in the making of tanks, vessels, cylinders, etc. shall apply to any aerosol dispenser in which the amount of liquefied petroleum gas contained is not in excess of either 45% by weight of the total contents or 25g in weight.

Training

Employees will be trained in the hazards associated with the storage, handling and use of liquefied petroleum gas as well as in good manual handling techniques in order to prevent injuries from handling containers. They will also be trained in emergency procedures, i.e. what to do in the event of a fire.

1.18 HOUSEKEEPING/CLEANLINESS

In order to minimise the likelihood of slipping, tripping and falling, great care must be taken in order to prevent unsafe working practices to infiltrate the workplace with regard to the storage and disposition of waste material.

At all times it is the responsibility of the Supervisor of each area, as far as is reasonably practicable, to ensure that a clean and tidy environment is maintained at all times.

The following rules should be observed:

• All waste material must be placed in the correct receptacle for disposal, i.e. waste bin, officially marked container, skip, compactor, etc.

21

• Only those who have received adequate information, instruction and training should be authorised to use compactors or other mechanical waste devices

• Items such as broken or unused pallets and paper/cardboard rubbish should be placed away from the building to a reasonable distance in order to minimise the risk of fire by vandalism. Pallets stacked alongside buildings also give an intruder the opportunity to reach windows or skylights which otherwise would be difficult to access

• Un-repairable, broken and redundant objects should be placed into a suitable container, eg a skip specifically for scrap metal, rather than left lying around the site where members of the public, including juveniles, can gain access to them and possibly cause themselves actual harm and injury

In order to avoid slipping, tripping and falling hazards it is vital that the workplace is kept to a very high standard of cleanliness.

• Floors and indoor traffic routes should be cleaned every day, paying particular attention to spills and leakages of water, oil and other substances, etc.

• Such spillages should be absorbed by the appropriate means, i.e. granules, and the residue placed into a suitable container which is marked as to contents and then removed by a recognised waste disposal company

• Interior walls, ceilings and work surfaces should be cleaned at suitable intervals. Except in parts which are normally visited only for short periods or where any soiling is likely to be light, ceiling and interior walls should be painted, tiled or otherwise treated so that they can be kept clean. The surface treatment should be renewed when it can no longer be cleaned properly

• Care should be taken that methods of cleaning do not expose anyone to substantial amounts of dusts, including flammable or explosive concentrations of dust, or to health or safety risks arising from the use of cleaning agents. The COSHH (Control of Substances Hazardous to Health) Regulations apply

• Absorbent floors, such as untreated concrete or timber, which is likely to be contaminated by oil or other substances which are difficult to remove should preferably be sealed or coated, for example, with a non-slip floor paint. Carpet should also be avoided in such situations

Please refer to Supervisors Housekeeping/Environmental Monthly Check List (QA/35/0063A) and Guidance Notes for Housekeeping/Environment Check (QA/35/0063B) within Appendix E.

1.19 MANUAL HANDLING

In order to secure the health and safety of its employees, the Company proposes, so far as is reasonably practicable, in consultation with all employees and their representatives to:

• Carry out an initial assessment of manual handling operations throughout the Company to identify risky activities (see section on Risk Assessment)

• Endeavour to eliminate these risky manual handling activities wherever practicable by removing the need for the operation and by automating or mechanising the operation

• Where manual handling activities cannot be eliminated, appoint suitably qualified assessors to carry out detailed assessments of the risks, considering in each case the task, the load, the working environment and individual capability

• Put in place a system of measures to reduce the risks associated with remaining operations based on the results of the assessments, concentrating on changes to the task, the load and the environment

• Ensure, wherever possible, that loads including those loads delivered from outside the Company are marked with sufficient information to facilitate safe handling

• Provide general training on the principles of manual handling for all employees engaged in such activities, outlining the risks to health and how they might be avoided

• Provide specific training on manual handling where the assessment indicates it is necessary • Ensure that allocation of manual handling operations takes account of the individual

circumstances of the worker concerned • Review the assessments should conditions change

22

Health Problems Arising from Manual Handling

Where an employee raises a matter relating to health and safety in relation to manual handling of loads, the Company will:

• Take all necessary steps to investigate the circumstances • Take corrective measures where appropriate • Advise the employee of the actions taken

Where a problem arises involving the manual handling of a load, the employee must adopt the following procedures:

• Inform the Supervisor immediately • In the case of an adverse health or medical condition, advise the Health and Safety

Officer who will seek medical advice

Information and Training

The Company will give sufficient information, instruction and training as is necessary to ensure the health and safety of workers carrying out manual handling of loads. This provision will also apply to those persons not in direct employment such as temporary staff.

Self employed contractors and contractors working for another employer will be reminded of their responsibilities under the Regulation and given sufficient information about the loads to enable them to meet their responsibilities.

1.20 OCCUPATIONAL HEALTH AND HYGIENE

Occupational health and hygiene is a wide ranging subject and is intended to cover the control of those conditions which would, if not properly controlled, adversely affect the health of people exposed to them.

Noise at work Regulation 2006

The Company is constantly aware of dangers emanating from excessive noise and of the legislation relating to it. In consequence, it proposes to check noise levels on a regular basis, using competent personnel, usually from an outside source. Should levels be found to be in excess of 80 Dba, (5 Dba below the 2005 Noise Regulation limit of 85 Dba) such areas will be designated "Noise Hazard" and appropriate protection will be provided and may be worn if desired.

Should levels be found to be in excess of 85 Dba, appropriate protection will be provided and the wearing of such protection be deemed compulsory. Failure to comply with such rulings will be considered a disciplinary offence. Indeed, should any employee fail to comply with the ruling, he/she will be liable to prosecution by the Factories Inspectorate under Section 7 of the 1974 - 2013 Health and Safety at Work Act.

Dust and Fumes

The Company will endeavour to take all reasonable practicable steps to ensure that dust and fumes are eliminated or, if elimination is not possible, restricted to within acceptable limits by installing appropriate procedures, methods and/or efficient control systems such as extraction and ventilation. However, should such systems be deemed insufficient the Company will provide adequate and sufficient respiratory devices or equipment as is necessary to safeguard the health of the individual employee.

Potentially Harmful Substances

Some materials could cause injury or harm to health if not handled or used correctly, i.e. radioactive material, lasers, chemicals, etc. In compliance with the COSHH (Control of Substances Hazardous to Health) Regulations, the Company will ensure that adequate health

2 3

precautions and surveillance are observed and offered, and will keep employees advised of the dangers and the necessary safeguards that need to be employed.

Health Services

A number of first aid kits are available throughout the premises. These are of a good standard and under control of trained and certified first aiders.

Details of the location and names of first aiders are posted of each notice board and signs are posted at strategic places around the offices.

In certain cases, employees may be required by law to undergo a medical examination in order to enter and work in specific areas or on specific operations for the Company. Where such requirement is necessary, it will become included in the employee's contract of employment.

1.21 ALCOHOL AND DRUGS

The Company's policy on alcohol is intended to be a positive approach towards maintenance of the highest standards of safety in the workplace. It is also intended to benefit the health and safety of each individual.

The Company's policy on alcohol and drugs recognises that it is a health hazard with implications for safety by impairing the ability of an individual to make decisions and to work effectively.

Any employee who feels that they may have a problem relating to drugs or alcohol should immediately seek help from their Supervisor. This information will be treated in the strictest confidence. The Company will endeavour to offer any assistance available at the time. Employees must not attend work whilst under the influence of alcohol or drugs.

Staff must not consume alcohol on the premises.

Staff must not return to work after lunch breaks under the influence of alcohol.

Random unannounced checks for drugs/alcohol may be undertaken by the Company or clients, and should an employee after being subjected to a breath, blood or urine test be found to be under the influence of either drugs or alcohol above the levels of:

• More than 29 milligrams of alcohol in 100 millilitres of blood • More than 13 micrograms of alcohol in 100 millilitres of breath • More than 39 milligrams of alcohol in 100 millilitres of urine

or the presence of drugs for which there is no legitimate medical need for either their use or the quantity of their use, the employee will be immediately removed from site, sent home and suspended with pay until a disciplinary hearing is held.

Company random selection will be undertaken by the Managing Director.

"For cause" testing may be undertaken where either the Company or client have reasonable grounds to suspect that safety has been compromised through the consumption of drugs or alcohol. In such cases the employee shall not be allowed to resume work until the result of the drugs and alcohol test is known.

Refusal of an employee to undertake either random or "for cause" testing will constitute a positive result.

Note - prescribed or over the counter medication disclosed by an employee shall not be considered as a positive result providing it was disclosed before the drugs/alcohol sample was collected.

2 4

Following a positive result and full disciplinary procedure, if the Company is satisfied that gross misconduct has occurred the result will normally be summary dismissal.

Consumption of drugs and alcohol in breach of this Policy is a dismissible offence.

1.22 FIRST AID/SICKNESS/DEATH

All injuries, with the exception of very minor injuries requiring a simple dressing such as a plaster or a small bandage, will be referred to hospital.

A qualified first aider will maintain the first aid boxes.

In the event, you must send for a first aider if at all possible. Diagnose the problem and take action as necessary. This may include one or more of the following:

• Make the casualty comfortable • Telephone for an ambulance or arrange transport home or to the hospital • Never leave the casualty if you consider their condition to be serious or life threatening

If the illness or injury prevents the casualty being moved, make them as comfortable as possible, stay with them and seek help from a colleague.

NEVER leave the premises with a casualty without advising your Supervisor or any member of the Management team.

Death

In the event of someone dying as a result of an accident at work, they must be left in situ until the emergency services arrive. Care should be taken to limit this distressing event as much as possible by screening the area.

In the event of a natural death, every effort should be made to minimise, as much as possible, the effect on other personnel. An area must be made available as a temporary mortuary. Once the emergency services arrive they will take control of the situation.

Training

Training for first aiders will be via a recognised training establishment such as the St John Ambulance or British Red Cross. Refresher training will be provided as and when necessary.

1.23 COMPANY VEHICLES

General

The Company relies on the drivers of these vehicles for their general care and also for the reporting of any defects so that all Company vehicles are at all times in a safe and roadworthy condition.

Normal routine servicing is carried out under contract with various local garage operators and this same garage will also deal with any defects.

Driver's Responsibilities

• Only persons authorised by management to drive Company vehicles • Hold a current valid driving licence • To carry out routine safety checks on the vehicle, e.g. tyre condition, lights,

windows, wipers and washer fluid level • Inform management of service requirement or possible defects • Seat belts to be used (where fitted) • Hand held mobile phones not to be used whilst driving • Ensure security of vehicles to prevent unauthorised use

25

• Allow sufficient times for journeys and not to drive if tired • Comply with road traffic legislation at all times • Report accidents, incidents or damage immediately to the Transport Manager • Ensure vehicle not overloaded and load is secure

Management's Responsibilities

• To ensure vehicles are regularly maintained and meet MOT requirements where necessary • To check Company driver licence details annually • To ensure no employee drives a vehicle which is known or thought to be in an unsafe

condition

1.24 MAINTENANCE OF LOCAL EXHAUST VENTILATION

The ultimate function of the maintenance examination and testing of LEV plant is to ensure that it continues to operate as originally intended and to effectively capture and safely dispose of released hazards or toxic airborne substances.

Planning

The Management will undertake an initial appraisal of the LEV plant to determine whether it effectively captures and disposes of emissions and whether it meets designed specifications and performances.

There will be a programme of regular maintenance, including weekly visual checks and, where appropriate, more frequent inspection and monitoring of the LEV plant.

Initial Appraisal

For existing plant the first appraisal will form part of a Risk Assessment (see appropriate section).

For new plant, the appraisal will be carried out soon after, or simultaneously with, the commissioning of the plant.

Maintenance

The maintenance programme will anticipate potential problems and ensure that the LEV plant continues to attain acceptable standards of performance and to control emissions effectively. This maintenance will include:

Regular inspection of the plant, including a weekly check for signs of potential damage, wear or malfunction

Monitoring of performance indicators, i.e. air velocity, static pressures, electrical power consumption Routine replacement of components known to have a limited useful life Prompt repair or replacement of components which are found to be worn or damaged

Examination and Test

The examination and tests will be sufficient to show that the plant is in good working order, that it meets acceptable performance standards and that emissions are satisfactorily controlled. The thorough examination and test will normally comprise:

• A thorough external and, where appropriate, internal examination of all parts of the system, and

• An assessment of control, for example, by use of the dust lamp, static air movement • and l or smoke testing, and • Measurement of plant performance, for example, by static pressure measurement behind

each hood or enclosure, air velocity measurement at the face of the enclosure point of emission, air velocity measurement in the duct and/or power consumption, and

26

• Where air is re-circulated, an assessment of the performance and integrity of the air cleaner or filter

Maintenance and Calibration of Instruments

Any instruments used either by the Company or a contractor will be regularly maintained and calibrated. Test certificates will be held or produced at the time of the test.

Reporting and Action

Accurate records will be held by the Company for the time recommended by the HSE, at least 5 years from the date of test.

Repairs will be carried out promptly and the effectiveness proven by retest.

Where feasible to do so, this record will include a schematic drawing of the LEV plant layout, marked with test points, plant or machine reference numbers, the plant location, etc.

1.25 DISPLAY SCREEN USERS

In order to secure the health and safety of its employees, the Company proposes, so far as is reasonably practicable, in consultation with all employees and their representatives to carry out an initial assessment of display screen user operations throughout the Company to identify risky areas.

This assessment will take the form of a questionnaire which will be completed by each employee identified as a user (see Appendix F) (QA/35/0066).

This questionnaire will then be studied by the Health and Safety Department, the results analysed, recorded and actioned.

Problems identified by the questionnaire will then be discussed on a one to one basis with the employee, the corrective actions agreed and dates set. Corrective action reports will be revisited after a nominated period and the results checked with the employee.

Work Stations

The work chair should be stable, the seat must be adjustable for height and the backrest adjustable for height and tilt (although not necessarily separately or independently to the seat provided adequate back support is available).

The height of the seat should be set such that the user's forearms when set at right angles to the upper arms and body are level with or slightly above the top of the work surface and provides sufficient clearance under the work surface for the user's legs. In this situation, if the worker is unable to rest their feet flat on the floor without creating pressure between the back of the thighs and the seat, a footrest may be necessary. However, a footrest should not be used unnecessarily as it may induce poor posture.

Eyesight Testing

If a user identifies a problem with their vision which can be directly attributed to using the display screen, they should first make representation to their Supervisor. The Supervisor will then arrange for an eyesight test via the Health and Safety Department using an optician chosen by the Company.

The cost of this test will be met by the Company and if spectacles are required in order to correct the problem, when they are ready for collection, if the retained optician has been used, only the balance between the Company's contribution will be paid direct to the optician. For other opticians the user will need to pay the full amount and on submission of the receipt the Company's contribution will be reimbursed.

27

Training

The Company will give sufficient information, instruction and training as is necessary to ensure the health and safety of workers using display screens. The provision will also apply to those persons not in direct employment, such as temporary staff.

1.26 CONTRACTORS WORKING AT ALULINE GROUP PREMISES

It is the responsibility of the person who employs contractors to carry out building or service repairs to ensure that the said contractor is aware of the safety/emergency procedures to be adopted whilst on site.

The Company has laid down information and Regulations which must be given to the contractors prior to the commencement of work.

Health and Safety at Work Act 1974

All work shall be carried out in accordance with:

• The above Act • Rules for contractors and sub-contractors listed below

Contractor's Responsibilities

The contractor will be responsible for ensuring that all of his employees and sub-contractors have read these rules and adhere to them. The sub-contractor selection must be returned prior to work commencing (see Section 1.30).

Working Areas

Apart from access, contractor's employees are forbidden from going outside their working areas, except by arrangement with the Management.

Services

No connections may be made to electricity, mains, compressed air, steam or gas bottles without authorisation of the Management.

Guards

Guards, i.e. machine guards, fencing, etc. shall not be removed without:

• The Company's authority • The correct isolation procedure being adopted (both electrical and mechanical)

The machinery and plant brought onto site by the contractor should be fully guarded.

Equipment and Tackle

Contractors who bring cranes, lifting machines. lifting gear, equipment or tackle onto site may be required to satisfy the Company that the necessary statutory requirements have been complied with.

Electrical Equipment

All electrical work and work involving the use of electrical tools and equipment shall be carried out in accordance with the Electricity at Work Regulations 2007 – BS7671. All portable tools shall be at 110 volts.

2 8

Excavation

Before work is started, the contractor shall consult Management who will authorise the work and advise of the existence of electrical cables, drains, gas and water mains, etc likely to be affected. All trenches and excavations must be adequately shored and falls of material prevented by "battering back" caissons or other effective means.

Excavations shall be fenced or otherwise protected and when considered necessary, red lamps or flashing lights shall be used during the hours of darkness to mark the excavation.

Compressed Gas Cylinders

Contractors shall:

• Make adequate arrangements for the safe custody of all their cylinders and this shall require the approval of the Management

• Take note of the precautions in the booklet issued by the relevant gas manufacturers

Automatic Fire Alarm System

The premises are protected by a fire alarm system.

The sound made is a bell.

Should the fire alarm sound, all contractors must immediately leave the building and assemble in the marked area. They should report their safe evacuation of the building to the Emergency Coordinator.

Working at Heights and on Roofs (Permit to Work Applies)

All work carried out at height or on roofs requires a safe working procedure. A safety rail or wall must be provided at the lower edge of a sloping roof and, where necessary, safety belts and tool belts must be issued to workers. Crawling or duckboards must be used on all roofs and precautions must be taken to prevent tools or loose materials from falling from the roof onto persons below. Precautions must be taken daily to ensure safety by the removal of ladders or other means of access when work ceases.

Control of Pollution

Contractors may not deposit any waste, chemical or any other substance into the drains at site unless the Management has given express permission.

Cartridge Operated Fixing Tools

Cartridge fixing tools may not be used on site without the prior permission of the Health and Safety Officer. If this has not been given, such tools may be used only in compliance with the standards set out in Guidance Note No 14 (Plant and Machinery Series), Health and Safety Executive, available from HMSO.

Tools and Equipment

All plant, tools, tackle and equipment used by contractors on site must be suitable for the work undertaken, must comply with all relevant legal standards and be maintained in accordance with the appropriate safety standards. Contractors may not use the Company's plant, tools, tackle or equipment without the express permission of the Management.

Asbestos

As part of the Control of Asbestos at Work Regulations 2002, the Company has identified and recorded locations of Company owned property where asbestos may be present or is suspected

2 9

to be present. The condition of these areas has been assessed and is monitored on a regular basis dependent upon the location.

If any repair/maintenance work is to be carried out on Company property, this information is to be made available to any person likely to disturb it. Advice will be sought from licensed specialist sub-contractors if asbestos or suspected asbestos has to be disturbed. Under no circumstances will Company personnel be allowed to disturb asbestos or suspected asbestos materials.

When working on sites, if suspect materials are found, work must stop in these areas and be reported to the person in control of the site for advice.

Personal Protection

The contractor is responsible for providing for his employees such personal protection as may be required for the work in hand, such as eye protection, head protection, respirators and breathing apparatus.

The contractor should make every effort to ensure that this protection is worn.

Cleanliness

The contractor will be responsible for ensuring that the site or working area is left in a clean, tidy and safe condition by removing all waste and redundant materials and by replacing all access panels.

Parking

Parking of vehicles, other than those connected with delivery or collection of materials, is not guaranteed within the Company's boundaries. Insurance

The contractor must insure against all relevant clauses of insurance, which must cover all third party claims with regard to person or to loss of life to a minimum of £2,000,000.00.

Flammable Materials

The Health and Safety Officer must be consulted before flammable materials are stored on site.

Toxic Fumes

Materials which release toxic fumes must be used in accordance with the manufacturer's instructions, in well-ventilated areas and in accordance with the contractor's clause "Personal Protection".

Emergency Procedure

All persons must obey emergency alarms whilst on site. Should any contractor discover or suspect there is a fire, the following procedure should be strictly adhered to:

• Raise the alarm by using a break-glass point found next to all fire exits • Only tackle the fire if it is safe to do so using the correct extinguisher • Do not stop to collect equipment or personal belongings • Do not attempt to re-enter the building until it is announced safe to do so by the Fire Officer in

charge

Provision of Warning Notices

Contractors are responsible for the provision and display of any safety signs that may be required as a result of work being undertaken. Signs must comply with the Safety Signs Regulations 1996.

3 0

General Organisation

The contractor must ensure that operations are conducted and all plant and materials are used in such a manner as to prevent injury to persons or loss of access to essential building services or thoroughfares. Plant and materials should not be left unattended in corridors, hallways, staircases or other common areas without adequate safeguards. Ensure all fire exit routes are clear of obstructions and that any smoke control doors are not wedged open. Under no account should fire extinguishers be used to prop doors open.

Security Register

The contractor must ensure that he or his representative on site reports to the reception area at the beginning and end of each working day. He will be expected to complete a register that will record the total of this workforce on site that day and the exact location. This procedure 'is designed to record the number of people that were using the site should an emergency occur and will enable the emergency services to check that all people are evacuated to safety and accounted for.

1.27 HANDLING OF SOLVENTS AND VOLATILE SUBSTANCES

Reach / COSHH Regulations 2002

Site Managers and Supervisors will be fully conversant with all COSHH Regulations 2002 to protect employees against the risk of exposure to hazardous substances in the workplace.

A full file copy of the COSHH Assessments and Health and Safety Data Sheets for all materials/ products of likely hazardous substances will be kept in the Company Site Office and be available to all employees and possible third parties who may be involved.

Management Responsibility

It is the duty of the Site Manager to ensure that COSHH Assessments and Safety Data Sheets are available for the handling of solvents. The Site Manager should identify the safety requirements from the sheets and ensure adequate safety equipment, i.e. gloves, goggles, masks, etc. are available to the workforce.

Foreman's Responsibility

The Foreman in charge of jobs requiring solvents shall ensure that the workforce is familiar with the safety requirements stated on the COSHH Assessments and Safety Data Sheets, and that adequate safety equipment is available.

Worker's Responsibility

It is the duty of staff to use Company supplied safety equipment and to familiarise themselves with the hazards of the substances they are working with.

Actions for Compliance to the COSHH Regulations 2002

The COSHH Regulations 2002 vary between trades and operations and our actions for compliance are detailed below.

The Company operates an assessment and control system which is found to be useful and effective and unless specific client or site restrictions impose procedural requirements, we will continue with our ongoing system. However, we are fully aware that certain conditions may arise whereby third party assistance is required and in these cases direct contact with the Health and Safety Executive (Sheffield) will be made, with an early resolve of control measures actioned.

During all site blasting/painting operations we feel that regular liaison with the site safety personnel is a particular benefit in satisfying third parties and ourselves.

3 1

Prior to commencement of work, the Supervisor/Manager will assess any specifics particular to that location in agreement with the Client's Safety Representative.

The paint manufacturer shall be classed as the professional and in any dispute their advice will be sought.

Interpretation of the Reach / COSHH Regulations 2002

Site Managers and Supervisors will be fully conversant with all the COSHH Regulations 2002 to protect employees against the risk of exposure to hazardous substances in the workplace.

The 7 key elements of COSHH are:

• Assessment • Control measure • Maintenance of control measures • Monitoring of exposure (where applicable) • Health surveillance • Provision of information • Record keeping

The Company and employees will be equally responsible for ensuring their protection against hazardous substances and before the use and involvement of any such substance shall issue/ receive a copy of an updated assessment, plus any product health and safety data sheets for that product. Verbal instruction will suffice as long as a written record is made.

A full file copy of assessments and health and safety data sheets, for all material/products of likely hazardous substances, will be kept in the Company Site Office and be available to all employees and possible third parties who may be involved. The introduction/use of any new materials/products to each individual contract shall not commence until a full assessment has been made and health and safety data sheets have been received and placed with the Site COSHH File for issue/introduction.

All employees will have a full understanding of the use of critical personal protective equipment and will be equally responsible for ensuring the equipment is in a good working condition and report any defects to his Supervisor who will inspect and regularly service that item. Records must be kept. Approved personal protective equipment will be available at all times under the responsibility of the Site Manager's appointed competent Supervisor.

Employees will advise the Site Manager of any deterioration in their health that may occur whilst using any substance covered by the COSHH Regulations 2002 and in turn the Company will make regular health surveys. Records must be kept. All COSHH documentation will be available in the Site Office for review.

Related Work Assessment

The COSHH Regulations 2002 require an assessment to be made of any likely risk to health brought about by substances detailed within the Regulations. Simplified assessments allow the operative easy assessment of their own requirement for precaution/protection during operations in the following locations:

• Open space • Workshop • Enclosed area • Confined space

For air monitoring purposes, Occupational Exposure Standards/Maximum Exposure Limit Workplace Exposure Limit (OES/MEL/WEL) levels are indicated.

3 2

1.28 RISK ASSESSMENT POLICY

Scope

This Policy outlines the methods by which the Company will carry out suitable and sufficient assessments of the risks likely to be encountered by its employees whilst at work.

It is intended that this policy will ensure compliance with Regulation 3 of the Management of Health

and Safety at Work Regulations 1999.

Definitions

Hazards

Risk

Risk Assessment

Risk Level

The potential to cause harm

The likelihood that a hazard will be encountered and harm will be caused

A documented and formal assessment of risks to the health and safety of all the Company's employees to which they are exposed whilst at work. In addition, the assessment must extend to persons not employed by the Company, but who may be exposed to risk as a result of the Company's activities

The risk levels assigned to each activity are:

Low Minor injury Medium Time lost injury High Over 3 day accident

Responsibility

• It shall be the responsibility of the Safety Director, Managers and/or Supervisors to ensure the Policy is implemented and maintained

• It shall be the responsibility of the Contract Manager to ensure that relevant documentation is completed and maintained in accordance with this Policy

• It shall be the responsibility of all employees to be aware of and carry out the requirements of this Policy

Control Measures

Control measures will be developed by members of the Management team and key employees as specified by the Safety Director.

All control measures will be developed in line with the following order of priority:

• Measures to remove hazard from the work area • Measures to provide containment of the hazard • Mechanical or electrical protective systems designed to give early warning of the hazard • Personal protective equipment • Written procedures • Personnel training

Control measures will not be developed which solely depend on the previous experiences of the employees.

Monitoring

• The Contract Manager will review all assessments prior to repetition of any task to ensure that they are still current and that the task to be performed does not significantly differ from the assessed

3 3

• The Contract Manager will review on an annual basis all control measures to ensure that they offer the highest level of protection

Please refer to Appendix G for a blank Record of Risk Assessment

(QA/35/0032). 1.29 PERSONAL PROTECTION 2002

Interpretation

Personal Protective Equipment (PPE) can be defined as all equipment and clothing which is intended to be worn or held by a person at work and which affords protection against one or more risks to health and safety.

Provision and Compatibility

Except where risks are adequately controlled by other means, the Company will provide suitable PPE to employees who may be exposed to risks. All PPE supplied shall comply with any legislation in Schedule 1 of the Personal Protective Equipment and Work Regulations 1992.

Information, Instruction and Training

Employees will be given adequate and comprehensible instruction, information and training in:

• The purpose for which PPE has been provided • The risks it will protect against • The correct method of use • The employees part in ensuring that PPE remains in an efficient state, properly working and

in good repair

Employees Duties

Under Regulations 10 and 11 of the Personal Protective Equipment and Work Regulation 1992, employees are obliged to use PPE in accordance with the instructions and training received.

Defective and lost equipment must be reported to the Company immediately.

Please refer to Appendix H for the Personal Protective Equipment (By Employee) form (QA/35/

0067). 1.30 CONSTRUCTION (Design Management) Regulation 2007

The Company has the ability to act where required as principal contractor or contractor and shall provide information to the relevant planning supervisor or principal contractor. When necessary, the Company shall also participate in the formulation of the Health and Safety Plan and utilise information from the Plan when carrying out work.

Competence of Sub-Contractors

The duties within Regulations 8 and 9 of the CDM Regulations requires competency of subcontractors to be assessed before carrying out work on the Company's behalf.

The Safety Director shall carry out assessment of the responses.

Within Appendix I is our Contractor's Health, Safety and Environmental Evaluation and Questionnaire (QA/35/0038).

1.31 HEALTH AND SAFETY INSPECTION

Guidelines covering this inspection are only intended for use in Company owned premises. When working in a Client's premises it will be his Representatives who may make an inspection.

3 4

• All areas of the work place should be inspected by the Safety Representative every 3 months • If there has been a substantial change in the working conditions of an area then this

should be inspected, even if the 3 month period has not elapsed • It there has been an accident or dangerous occurrence and provided that it is safe for an

inspection to be carried out and the interests of the employees in the group the Safety Representative is appointed to represent might be involved, an inspection shall be carried out. Prior to any inspections being carried out written notification of the date, time and location of the intended inspection should be given to the Contract Manager

• The Contract Manager shall provide or make available such facilities and assistance as the Safety Representatives may reasonably require (including facilities for independent investigation by them and private discussion with the employees), for the purpose of carrying out an inspection under this Regulation. Nothing in this paragraph shall preclude the Contract Manager or his Representative from being present in the work place during the inspection

Inspection of Documents/Provision of Information

• In pursuance of his duties the Safety Representative is entitled to inspect and take copies of any document relevant to the workplace or to the safety of the employees he represents. Written notification is required prior to inspection of any documents

• The Contract Manager will make available to Safety Representatives the information within the employer's knowledge necessary to fulfil their functions, except any information, the disclosure of which would be against the interest of national security, or

• Any information which could not be disclosed without contravening a prohibition imposed by or under an enactment, or

• Any information relating specifically to an individual, unless he/she has consented to it being disclosed, or

• Any information, the disclosure of which would, for reasons other than its effect on health, safety and welfare at work, cause substantial injury to the employer's undertaking or where the information was supplied to him by some other person, to the undertaking of the other person, or

• Any information obtained by the employer for the purpose of bringing prosecution or defending any legal proceedings

The Contract Manager will not produce or allow inspection of any document or part of document by the Safety Representative which is not related to health, safety or welfare.

Any defects or potential hazards which are spotted during an inspection must be brought to the attention of the Contract Manager. He must use his best endeavours to rectify any defects / hazards as soon as practicable and he must also notify the Safety Director in writing of all such defects.

1.32 SAFETY PROCEDURES/CONTROL OF WORK

The following general safety procedure rules apply to all personnel employed in Company owned premises:

• All operatives shall be aware and understand the relevant safe working procedure associated with individual tasks

• It shall be the responsibility of the Contract Manager to review and ensure compliance with all safety procedures/method statements

• Copies of the in-house safe working procedures shall be made available at request from the Client's Representative

• Warning notices must be displayed and measures taken to prevent material falling from overhead work

• Employees must ensure that a safe access and egress to and from each place of work is provided and maintained

• Personnel must ensure all lifting equipment is in good order and suitable for the job and test certificates for all lifting equipment are available for inspection

3 5

• Portable fire extinguishers must not be moved unless for fire fighting purposes • Fire hoses must not be used other than for fire fighting purposes • All safety equipment supplied, where appropriate, must be used. Suitable protective clothing

must be worn at all times which includes safety helmets, eye protection, boots, etc. • Equipment must not be removed from the Emergency Box

In addition to the above, any employees working on non-Company owned sites shall observe the following:

• Personnel must be familiar with the hazardous area classification and comply with the Permit to Work system

• Requests for any lifts by cranes must be made to the Client's Representative • Any special rules of the Client are to be adhered to at all times. The Client's

Representative should be consulted for details of such special rules • Prior to commencement of work, methods and safety issues must be thoroughly discussed

with the Client's Representative

Appendix - A

3 6

ACCIDENT REPORT FORM

Please complete this form legibly by writing or ticking where appropriate.

All accidents must be reported directly or by telephone to the Contracts Manager, or in his absence to the Managing Director, within 24 hours.

Forward one copy of this form as soon as possible to the Health and Safety Advisor, retaining one copy on site.

Classification of Accident (please indicate with a tick as appropriate):

Lost time accident (more than 3 days absence from work)

Non-lost time accident (less than 3 days absence from work)

Site:

Surname: Forename: Home Address:

Date of Birth:

Occupation:

Occupation at Time of Accident:

Date of Accident:

Work / Shift Started: Date Time

Accident Reported: Date Time

Exact Location of Accident:

Injuries Observed:

Disposal: Home Hospital Returned to Work

37

Names of Accident Witnesses:

Name of Supervisor:

Supervisor's Investigation (please indicate with a tick as appropriate):

Was there 3rd party involvement? Yes No N/A

Was the injured person authorised? Yes No N/A

Was there a safe system of work? Yes No N/A

Was the system being followed? Yes No N/A

Was approved safety equipment being used? Yes No N/A

Was scaffold/ladder/staging, etc. in good order? Yes No N/A

Description of Accident Circumstances: Continue on separate sheet if necessary, use drawings as applicable

Immediate Action Taken / Recommendations:

Signature:

Date:

3 8

N o Type Date Of Inspection Condition Action Required Signed By

Appendix - B

LADDER REGISTER

3 9

Appendix - C

FORKLIFT TRUCK DAILY CHECK LIST

Week Commencing

Department

Checked (indicate with) Initial

M T W T F M T W T F

Brakes

Steering

Lights

Horn

Hydraulics

Seat

Forks

Other (specify)

Appendix - D

PERMIT TO WORK

4 0

This permit is requested for the following operation(s):

(Tick ( ) all those that are applicable)

WORK IN A RESTRICTED AREA

HOT WORK

GROUNDWORK AND EXCAVATION

SEVERING OF SITE SERVICES

WORKING AT HEIGHT

HIGH VOLTAGE POWER SUPPLY

OTHER (SPECIFY)

Requested By:

Company:

Position in Company:

Location and Nature of Works:

Name of Competent Person in Charge of Work:

Date of Work:

Time of Work: From to (24 hour clock)

Permit Serial No: (Obtained from Works Manager)

Declaration of Competent Person:

I, ............................................................... , being a competent person employed by

.......................................................... accept, understand and shall maintain all precautions necessary to ensure a safe working environment for the work authorised under this permit.

I acknowledge receipt of the Standard Precaution Sheet applicable to these works.

Inspection of location Works Carried Out By:

Date:

Authorisation of Works Manager: (Sign)

The attention of the competent person has been drawn to the SPS and I am satisfied that safe working will be maintained as far as is reasonably practicable.

Completion of Declaration by Competent Person: (Sign)

I declare that the above works are complete and this permit can be safely cancelled.

Accepted By: (Sign) on behalf of Aluline

Appendix - E

41

SUPERVISORS HOUSEKEEPING/ENVIRONMENTAL MONTHLY CHECK LIST

Site

Name Date

Tick as appropriate

1 Poor

2 Fair

3 4 Good V Good

5 Excellent

1 Orderliness and cleanliness

2 Floors, gangways, stairways

3 Portable fire equipment and fire exit

4 Protection of personnel

5 Storage of substances

6 Environmental aspect

7 Outside areas (see note b)

8 Safety signs and notices

SCORE =

Rating = total score x 100 = X 100 Maximum possible

Major Concerns - Notes

a Against the above heading please indicate 1 to 5 for the areas being inspected b See criteria below. If there are no outside areas, identify as not applicable with N/A and adjust

maximum possible score accordingly c Deficiencies of a major concern are those which could cause injury, or damage to equipment or

result in not meeting legislation

Criteria for 1 to 5 Headings

5 Excellent 4 Very Good 3 Good 2 Fair 1 Poor

Nothing found that could be assigned as a deficiency according to the guidance notes No more than 2 items of deficiency that were of a minor nature No more than 5 items of deficiency that were of a minor nature No more than 7 items of deficiency that were of a minor nature One item of major concern (see note c) or more than 10 items of a minor nature

4 2

Appendix - E2

GUIDANCE NOTES FOR HOUSEKEEPING/ENVIRONMENT CHECK

1 Orderliness and Cleanliness

• Absence of paper cups, drink cans, cigarette ends, scrap paper or other rubbish on floors • All products, equipment and items are stored in correct locations in safe conditions • Only tools in use on work benches; all other tools stored safely • All materials are adequately identified and where applicable stacked in a safe manner • All personal clothing kept inside lockers • Toilets, washrooms and rest room areas kept in a clean condition at all times • Rubbish bins emptied daily and in clean condition • Offices to be clean and files stored safely • Lighting to be clean and un-obscured • Windows in good condition, clean and sills free from articles • All paintwork well maintained and walls clean • All fuse boxes and electrical cabinets closed • No loose wires or cabling hanging free

2 Floors, Gangways and Stairways

• All floors should have even surfaces free of any defects or liquid likely to cause persons to stumble, trip or slip

• Mezzanine floors should have kick boards in place where they are open to personnel below • Surfaces at entrances and exits should be such as not to cause movements of loads on pallet trucks • Gangways should be clearly identified and be free of any materials or handling equipment • Stairways should have even non-slip surfaces, be free from obstructions and have adequate handrails

3 Portable Fire Equipment and Fire Exits

• Fire equipment should be mounted in a position of easy access (at hip height) • The location of fire equipment should be identified and the floor area marked • There shall be no item stored in the marked floor area other than fire equipment • Fire extinguishers should be correctly labelled and bear a current inspection label (within a 12 month

period) • Sand buckets should be full of loose sand and nothing else • Fire exits should be correctly identified, easily operable and free from any obstructions, inside and out

4 3

4 Protection of Personnel

• All personnel to be wearing the PPE provided and specified in the Risk Assessment for the job being carried out and applicable to any safety signs displayed

• Safety shoes or boots • Overalls and aprons • Face masks • Eye protection • Hearing protection • Head protection • All guarding in place on machines and equipment

5 Storage of Substances

• All containers holding hazardous substances will be labelled in accordance with CHIP Regulations • Containers holding non-hazardous substances will be adequately labelled • All containers whilst not being used will be effectively closed with the correct closures applicable to

the container and stored in a safe manner • All flammable liquid containers will be stored in fireproof cabinets or coffins whilst not being used • All flammable liquid containers being used will be within suitable bunded areas or trays such that

floors are free from any contamination • No free liquid should be present in trays, but be taken up by absorbent material

6 Environmental Aspects

• No escape of fumes, gases, etc. within the factory area • No floors or yard contaminated with oils, paints or liquids • All scrap materials identified and segregated from good materials • No evidence of contamination of drains • No smoking outside designated smoking areas

7 Outside Areas

• Fire assembly areas unobstructed • Fences should be kept in good condition such that there are no holes or openings which

would allow people to trespass • Yard surfaces should be even surfaces free of any defect likely to cause people to stumble or trip • Areas to be totally free of loose rubbish • All outside storage areas should be identified adequately and items stored neatly and safely • Flammable liquids and LPG storage areas should be secure and free from any other

combustible materials inside or adjacent • All cycles and vehicles parked in their designated areas • All gutters and drainage grids clear and undamaged • Gates to premises should be in good working order, capable of being secured • All windows, doors and outside paintwork well maintained

8 Safety Signs and Notices

• Health and Safety Policy statement displayed • Health and safety notices displayed effectively and still relevant • Health and safety signs adequate and still relevant • Are there any missing health and safety signs?

4 4

Appendix - F

VDU USER'S QUESTIONNAIRE

The law requires us as an employer to make an assessment of personnel working at a VDU screen. We are aware that your job involves the use of this piece of equipment and accordingly we would be grateful if you would complete and return the following questionnaire as soon as possible.

Nature of the Job

N1 How much time do you spend at your workstation each day?

N2 Does your work pattern vary, i.e. are you able to change position, do other tasks. walk to other departments to collect or return work?

N3 Can you cope with the tasks involved and adjust pace to suit your ability?

Posture and Furniture

P1 Do you get aches, pains or sensory loss (tingling or pins and needles) in the neck, back, shoulders or upper limbs?

P2 Do you experience restricted joint movements. impaired finger movement or grip problems?

P3 Do you suffer from fatigue or stress?

P4 Is there enough room to change position and vary movement?

P5 Is the work surface large enough for normal activities to take place?

P6 Is the surface free of glare reflections?

4 5

Appendix - F

P7 Are you sitting properly. Able to perform your duties comfortably?

P8 Is your chair stable and fully adjustable?

pg Are your feet flat on the floor?

P10 Can the equipment be adjusted to allow you to find a comfortable position?

P11 Is any document holder you use stable and properly located so that you are in a comfortable position?

Visual Factors

V1 Do you have problems with your vision, i.e. headaches, focusing difficulties, eye discomfort, difficulties seeing or reading the screen or source documents?

V2 When you look away from the screen does any part of the room seem too bright or too dark?

V3 Is a cleaning kit provided and used regularly?

General Safety

G1 Are there any electrical hazards, i.e. worn or improperly connected cords or wires near your work station?

G2 Are there any trip hazards, i.e. trailing cables, etc. near your workstation?

G3 Is there a risk of walking into or dislodging badly positioned equipment?

G4 Are working surfaces adequate in strength and stability?

4 6

Appendix - F

Others

01 Is ventilation adequate to ensure no discomfort?

02 Is temperature and humidity at the workstation comfortable?

03 Is equipment too noisy (making conversation difficult)?

Completed By

Signed ........................................................................................................................................

Name (Printed)

Date

Department

Appe

ndix

- G

4 7

48

APPENDIX - H

59-62 Brindley Road Astmoor Industrial Estate Runcorn, Cheshire, WA7 1PF Tel: 01928 563532 Fax: 01928 580224

PERSONAL PROTECTIVE EQUIPMENT (BY EMPLOYEE)

I, the undersigned, have received the following items of Personal Protective Equipment (PPE) from Aluline.

I have read and understood the section in the Health and Safety Policy which refers to PPE and agree to abide by the rules and regulations therein.

I have also been instructed when and how I should use these items and where and how they should be stored when they are not in use.

I tem Date Initials

Sign

Print(Capitals)

Date

4 9

APPENDIX - I

59-62 Brindley Road Astmoor Industrial Estate Runcorn,

Cheshire, WA7 1PF Tel: 01928 563532 Fax: 01928 580224

CONTRACTOR’S HEALTH, SAFETY AND ENVIRONMENTAL EVALUATION AND QUESTIONNAIRE (For use by Contractors employing 20 or less at site)

Contract Name/Reference:

Notes to Potential Contractors:

a Please enter above the name of the Aluline contract for which you are currently pre-qualifying or tendering.

b The awarding of contracts by Aluline is determined not only on grounds of price and proven ability, but also past safety record and present ability to carry out the work safely and without risk to Health and Environment.

c Would you please supply the following information without delay and return to the Health and Safety Department, Aluline Group, 59 Brindley Road, Astmoor Ind. Est., Runcorn,Cheshire,WA7

1.0 DETAILS OF CONTRACTOR

1.1 Name of Company

Address

Tel No Fax No

2.0 HEALTH AND SAFETY AT WORK POLICY

2.1 Please attach a copy of your latest policy, organisation and arrangements as required by the Health and Safety at Work. Act 1974 - 2013.

2.2 What is the name and title of the person in your company responsible for overseeing Health and Safety matters and the reporting of these to your Board of Directors:

3.0 SAFETY SURVEILLANCE AND ADVICE

3.1 Do you employ a Safety Adviser? YES/NO

3.2 If NO, do you utilise the services of a Safety Consultant? YES/NO

If YES to 3.1 or 3.2, please give details:

3.3 If NO to 3.1 and 3.2, who advises on safety matters?

APPENDIX - I

7.0 MEMBERSHIP OF SAFETY GROUPS

7.1 Please give details of any safety organisation or group of which you are a member:

6.0 SAFETY PERFORMANCE AWARDS

6.1 Please give details, with dates, of any awards received:

4.0 HEALTH AND SAFETY TRAINING

4.1 Do you train your employees in Health and Safety? YES/NO

4.2 Do you supply Health and Safety training for sub-contractors? YES/NO

4.3 If YES to 4.1 or 4.2, does that training contain:

EMPLOYED SUB-CONTRACTOR

a Induction training YES/NO YES/NO b Management safety training YES/NO YES/NO c Task specific safety training YES/NO YES/NO

4.4 Who undertakes this training?

5.0 ACCIDENT INVESTIGATION AND RECORDS

5.1 Do you consider your accident record to be:

Excellent Good Average Poor

5.2 Please attach your safety statistical details for the current year and each of the last 3 years, together with your annual average number of employees at risk and the annual average man hours worked.

5.3 Who investigates accidents within your company?

5 0

51

APPENDIX - I

8.0 PLANT, EQUIPMENT AND VEHICLE MAINTENANCE AND INSPECTION

8.1 Do you have a written system for plant preventative maintenance and statutory inspections where appl icable? YES/NO

8.2 If YES. please provide an outline of this scheme:

8.3 If NO, please provide information on how and when maintenance and statutory inspections are carried out:

9.0 SAFETY METHOD STATEMENTS

9.1 Do you prepare safety method statements in respect of you undertaking contracts?

YES/NO

10.0 ENVIRONMENTAL

10.1 Does your company have an Environmental Policy? YES/NO

10.2 Are environmental arrangements required for your activities? YES/NO

10.3 If YES to 10.1 or 10.2, please provide an outline of your arrangements, which shall include those general arrangements for the control of waste:

11.0 SUB-CONTRACTORS

11.1 How do you assess the Health and Safety record and competence of companies with whom you place contracts?

11.2 Is it your intention to seek permission to employ a sub-contractor in respect of contracts? YES/NO

11.3 If YES to 11.2, please provide brief details:

5 2

APPENDIX - I

12.0 OTHER RELEVANT INFORMATION

12.1 Is there any other information we should have to assist us in the assessment of your ability to effectively manage Health, Safety and Environmental matters?

13.0 PREVIOUS ALULINE GROUP WORK HISTORY

13.1 Have you carried out previous contracts for this Company? YES/NO If

YES, please give details:

14.0 DECLARATION

This questionnaire has been completed by:

Name and Title (Print)

Signature

Date

To the best of my knowledge the responses given are true and accurate.

5 3

APPENDIX - J 59-62 Brindley Road

Astmoor Industrial Estate Runcorn, Cheshire, WA7

1PF Tel: 01928 563532 Fax: 01928 580224

SITE HEALTH, SAFETY AND ENVIRONMENTAL INSPECTION REPORT

SHE Report No

Site Location

Inspection By

Date of Inspection

Report Issued To

For Action By Item Checked - Initial Against Item If Satisfactory:

Item Initial Item Initial Item Initial

1 Method Statements 9 Powered Access 17 Area Protection

2 Risk Assessments

10 Electrical Equipment

18 Welfare

3 COSHH Assessments 11 Portable Tools 19 Housekeeping

4 Material Health and Safety Data

12 Plant/Equipment

20 Permits to Work

5 Site Briefing 13 PPE 21 Control of Waste

6 Tool Box Talks

14 Storage

22 Emergency Arrangements

7 Safe Access/Egress

15 Fire Precautions

23 Environmental Emergencies

8 Scaffold/Towers 16 Signage 24 Safety Emergencies

Item No Comments for Corrective Action Action By (Time Scale)

54

SHE Report No Site Location

Returned By

Date

APPENDIX - J2

59-62 Brindley Road Astmoor Industrial Estate Runcorn, Cheshire, WA7

1PF Tel: 01928 563532 Fax: 01928 580224

SITE HEALTH, SAFETY AND ENVIRONMENTAL INSPECTION RESPONSE

Item Actions Taken