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![Page 1: Health Information Solutions Data Collection, Database Management and Reporting in Real-Time based on SAS and Other Applications Beate Danielsen, MA, PhD.](https://reader036.fdocuments.in/reader036/viewer/2022082611/56649e045503460f94aef7f1/html5/thumbnails/1.jpg)
Health Information Solutions
Data Collection, Database Management and Reporting in Real-Time based on SAS and
Other Applications
Beate Danielsen, MA, PhDBarbara Murphy, RN, MSNJeffrey B. Gould, MD, MPH
![Page 2: Health Information Solutions Data Collection, Database Management and Reporting in Real-Time based on SAS and Other Applications Beate Danielsen, MA, PhD.](https://reader036.fdocuments.in/reader036/viewer/2022082611/56649e045503460f94aef7f1/html5/thumbnails/2.jpg)
Health Information Solutions
California Perinatal Quality Care Collaborative
• Development of perinatal outcomes and information which allows for data driven performance improvement and benchmarking throughout California
• Quality improvement of NICU care• Collaboration of a large and diverse
network of stakeholders• Development of CPQCC Data Base for
Research and QI
![Page 3: Health Information Solutions Data Collection, Database Management and Reporting in Real-Time based on SAS and Other Applications Beate Danielsen, MA, PhD.](https://reader036.fdocuments.in/reader036/viewer/2022082611/56649e045503460f94aef7f1/html5/thumbnails/3.jpg)
Health Information Solutions
Status Two Years Ago• 40 participating centers• Data submitted electronically or on paper• Data errors and errors introduced through data
handling (e.g., scanning)• Elaborate and staff-intensive data correction
process• Error reports, quarterly reports, annual summary
report voluminous and staff-time intensive• Different programming languages used• Anticipation of enrollment of 80 more centers• Little time for research
![Page 4: Health Information Solutions Data Collection, Database Management and Reporting in Real-Time based on SAS and Other Applications Beate Danielsen, MA, PhD.](https://reader036.fdocuments.in/reader036/viewer/2022082611/56649e045503460f94aef7f1/html5/thumbnails/4.jpg)
Health Information Solutions
Infrastructure
• Microsoft/Access
• Microsoft/Excel
• Adobe Acrobat Writer and Distiller
• WINRAR
• SAS®/Base, SAS/GRAPH®, SAS/STAT®
• Java
![Page 5: Health Information Solutions Data Collection, Database Management and Reporting in Real-Time based on SAS and Other Applications Beate Danielsen, MA, PhD.](https://reader036.fdocuments.in/reader036/viewer/2022082611/56649e045503460f94aef7f1/html5/thumbnails/5.jpg)
Health Information Solutions
Solution
• WWW-based application handling:– Data Base Management, Error and Quarterly
Reporting– Annual Reporting
• Additional products needed:– MySQL & PHP– JavaScript– SAS/IntrNet®
![Page 6: Health Information Solutions Data Collection, Database Management and Reporting in Real-Time based on SAS and Other Applications Beate Danielsen, MA, PhD.](https://reader036.fdocuments.in/reader036/viewer/2022082611/56649e045503460f94aef7f1/html5/thumbnails/6.jpg)
Health Information Solutions
WWW-Based Data Base Management (1)
• Add Data– Verification whether data for ID were
previously submitted– Real-time error checking via JavaScript– Only error-free records can be submitted– Context-sensitive help– SAS/IntrNet® used to process data and add
them to the CPQCC Master Data Base
![Page 7: Health Information Solutions Data Collection, Database Management and Reporting in Real-Time based on SAS and Other Applications Beate Danielsen, MA, PhD.](https://reader036.fdocuments.in/reader036/viewer/2022082611/56649e045503460f94aef7f1/html5/thumbnails/7.jpg)
Health Information Solutions
WWW-Based Data Base Management (2)
• Edit Data– Edit previously submitted data that might have
been received as paper form, EDS submission, or via the WWW
– SAS/IntrNet® used to retrieve previously submitted data from the CPQCC Master Data Base; the WWW form populated based on JavaScript and HTML that is generated by SAS®
![Page 8: Health Information Solutions Data Collection, Database Management and Reporting in Real-Time based on SAS and Other Applications Beate Danielsen, MA, PhD.](https://reader036.fdocuments.in/reader036/viewer/2022082611/56649e045503460f94aef7f1/html5/thumbnails/8.jpg)
Health Information Solutions
WWW-Based Data Base Management (3)
• Error reports– Error reports generated in real-time– Besides errors, submission statistics are
displayed such as total number of records, total number of submissions per record, etc.
– SAS/IntrNet® produces error report as HTML, Microsoft/Excel and PDF documents
• Quarterly reports– Generated 4 times a year by CPQCC staff
and uploaded on the web server
![Page 9: Health Information Solutions Data Collection, Database Management and Reporting in Real-Time based on SAS and Other Applications Beate Danielsen, MA, PhD.](https://reader036.fdocuments.in/reader036/viewer/2022082611/56649e045503460f94aef7f1/html5/thumbnails/9.jpg)
Health Information Solutions
WWW-Based Data Base Management (4)
• Send reports/data via e-mail– SAS/IntrNet® sends error reports, quarterly
reports, or center-specific data extract to designated contact
– The requested item is sent as a zipped, encrypted, and password-protected file
• Real-time feedback to users
![Page 10: Health Information Solutions Data Collection, Database Management and Reporting in Real-Time based on SAS and Other Applications Beate Danielsen, MA, PhD.](https://reader036.fdocuments.in/reader036/viewer/2022082611/56649e045503460f94aef7f1/html5/thumbnails/10.jpg)
Health Information Solutions
WWW-Based Data Base Management (5)
• Additional functionality provided for CPQCC data center staff– Addition of scanned data forms stored as
Microsoft/Access data base– Screening and addition of electronic data– Instant network report with a number of
network statistics– Instant application server activity report– Additional send functions
![Page 11: Health Information Solutions Data Collection, Database Management and Reporting in Real-Time based on SAS and Other Applications Beate Danielsen, MA, PhD.](https://reader036.fdocuments.in/reader036/viewer/2022082611/56649e045503460f94aef7f1/html5/thumbnails/11.jpg)
Health Information Solutions
WWW-Based Data Reporting
• Shows annual data for a center compared to all CPQCC network centers
• Data presented as tables, standardized tables, and specialized charts
• SAS/IntrNet® used to produce charts allowing an immense amount of graphical QI materials that can be navigated easily by the user
![Page 12: Health Information Solutions Data Collection, Database Management and Reporting in Real-Time based on SAS and Other Applications Beate Danielsen, MA, PhD.](https://reader036.fdocuments.in/reader036/viewer/2022082611/56649e045503460f94aef7f1/html5/thumbnails/12.jpg)
Health Information Solutions
Cost-Benefit Note
w/out SAS/IntrNet ®
• Hiring of 2 additional staff members
• One additional Teleform license
• Paper and mail supplies
• Additional center-specific resources
With SAS/IntrNet ®
• SAS/IntrNet license• Application server• Web server• Staff training to ease
transition to web-based data entry and reporting
![Page 13: Health Information Solutions Data Collection, Database Management and Reporting in Real-Time based on SAS and Other Applications Beate Danielsen, MA, PhD.](https://reader036.fdocuments.in/reader036/viewer/2022082611/56649e045503460f94aef7f1/html5/thumbnails/13.jpg)
Health Information Solutions
Outlook
• Successful transition from EDS and paper-based data submissions to web-based submissions hinges upon quality technical support and CPQCC staff training
• On-line data collection has fully started earlier this year
• Real-Time Reporting will hopefully be possible in 2006
• Valuable staff time has been freed up to focus on research and QI goals