Health and Wellness for all Arizonans Presented by: Tabitha Johnson, Finance Manager Bureau of...
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Transcript of Health and Wellness for all Arizonans Presented by: Tabitha Johnson, Finance Manager Bureau of...
Health and Wellness for all Arizonans
WIC FINANCIAL REMINDERS
Presented by: Tabitha Johnson, Finance Manager
Bureau of Nutrition and Physical Activity
Health and Wellness for all Arizonans
• Time reporting is required to determine accurately how people spend their work time and support personnel costs charged to federal programs.
• Depending on how your time is funded, there are three different forms that can be used to report your time :– Personnel Activity Report (PAR)– Time Studies– Certificate of Duties (COD)
TIME REPORTING
Health and Wellness for all Arizonans
TIME REPORTING
100% WIC FUNDED
PERSONNEL ACTIVITY
REPORT (PAR)
CERTIFICATE OF DUTY
MULTI-FUNDEDPERSONNEL
ACTIVITY REPORT (PAR)
ARE YOU PAID BY MULTIPLE PROGRAMS OR 100% WIC?
OR
OR
Health and Wellness for all Arizonans
MULTI-FUNDED PAR
Must be prepared at least monthly AND coincide with
one or more pay periods
Must be signed by both the employee and the supervisor
Must include which functional area(s) their time
was spent
TIME REPORTING REQUIREMENTS
Health and Wellness for all Arizonans
REMEMBER:
WIC AND BREASTFEEDING
PEER COUNSELING ARE TWO DIFFERENT
FUNDS
Health and Wellness for all Arizonans
Labor and Personnel Activity Report Pay Period: To:
Department of Health Services
Position No: Timekeeper's Name: America Coles
Name: Johnson, Tabitha EIN: Telephone Number: 602-542-2878
12/20 12/21 12/22 12/23 12/24 12/25 12/26 12/27 12/28 12/29 12/30 12/31 1/1 1/2
S S M T W HOL F S S M T W HOL F
30% Nutrition Network 98539 44161 15 0 0%
40% 23% WIC - Administration 99507 44010 15 63% 6 4 5 7 7 6 35 63%
30% 8% State General Funds - Administration 40001 44190 15 38% 2 4 3 8 1 1 2 21 38%
0 0%
0 0%
0 0%
0 0%
0 0%
100% 30% Total Hours Worked 100% 0 0 8 8 8 0 8 0 0 8 0 8 0 8 56 101%
LEAVE TimeCOMP 330 0HOLIDAY 320 8 8 16ANNUAL 300 8 8SICK 310/311 0JURY DUTY 350 0PARTIAL DAY 105 0OTHER 0
Total Leave Hours 0 0 0 0 0 8 0 0 0 0 8 0 8 0 24
Pay Period Totals 0 0 8 8 8 8 8 0 0 8 8 8 8 8 80
NETWORK SNAP-Ed Time# Hours *Management 0# Hours **Direct 0
Total SNAP-Ed Hours 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Row 8
WIC Time# Hours Program Operations 3 5 5 6 19# Hours Nutrition Services 0# Hours Breastfeeding Education 0# Hours Client Services 3 4 7 2 16
Total WIC Hours 0 0 6 4 5 0 0 0 0 7 0 7 0 6 35 Row 13I certify that the hours above represent, to the best of my knowledge,an accurate record of the time that I have devoted to the identifiedprograms/activities as per ADHS policies and procedures.
DateNOTE: Due to Timekeeper when signing time sheet. Due into Payroll Office on Monday, before close of business. LAR will not be processed without Signatures. Date Date
Submit 101%*Management or administrative hours include time spent: **Direct hours include time spent:
- In travel for training or staff meetings for nutrition education - Preparing lesson plans
- Performing duties related to payroll or accounting - In travel to and from sites where direct delivery services are provided
- Preparing invoices, quarterly or other program reports - Teaching allowable nutrition education activities to food stamp eligible persons
- In professional development activities - Administering surveys or evaluation questionnaires
- Supervising LIA program personnel - Summarizing results of nutrition education activities
- Ordering Nutrition education materials
- Conducting physical activity demonstrations and promotions that include a nutrition message
- Making referrals to Food Stamp and WIC programs
- Setting up for direct delivery nutrition education activities
PAR
Employee Signature
Supervisor Signature Financial Accountant
12/20/14 01/02/15
SHS000002620
TotalDefaultFunding
%Change Description Index PCA AY - % -
PERSONNEL ACTIVITY REPORT(PAR)
Health and Wellness for all Arizonans
100% WIC
PARSame requirements as what is listed on
prior slide
CERTIFICATE OF DUTY
TIME STUDY
Must be prepared a minimum of one
week per month OR 1 month per quarter
Must include how much time was spent
in each functional area
Must be completed semi-annually
Employee must include the average percentage of time
spent in each functional area
TIME REPORTING REQUIREMENTS
Health and Wellness for all Arizonans
CERTIFICATE OF DUTY
NEWUSE MONTHLY OR QUARTERLY AVERAGE PERCENTAGE CALCULATED FROM YOUR TIME STUDY
Health and Wellness for all Arizonans
TIME STUDY
Health and Wellness for all Arizonans
WIC UNALLOWABLE COSTS
Examples:• Food for Meeting• Depreciation• Entertainment• Incentives or Payments to Participation
COMPLETE LIST OF ALLOWABLE AND UNALLOWABLE COSTS CAN BE FOUND ON APPENDIX A OF
CHAPTER 13: PROGRAM COSTShttp://www.azdhs.gov/azwic/documents/local_agencies/policy-manual/chapter_13_program_costs.pdf
Health and Wellness for all Arizonans
If you have any further questions, please contact your Nutrition Consultant