HEALTH AND SAFETY SPECIFICATION - … SHE... · HEALTH AND SAFETY SPECIFICATION PROJECT NUMBER:...

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HEALTH AND SAFETY

SPECIFICATION

PROJECT NUMBER: 2437-00-00

Gauteng Department of Infrastructure: Small (CHC) Prototype clinic – Kekana Gardens Clinic

© Safe Working Practice - SWPcwg This document is confidential. It cannot be used or shared with any third party without our written permission


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DOCUMENT TITLE

HEALTH AND SAFETY SPECIFICATION FOR GAUTENG DEPARTMENT OF INFRASTRUCTURE DEVELOPMENT - SMALL(CHC) CLINIC

PROTOTYPE

DOCUMENT INFORMATION ORIGINATOR: Dylan Pilliner

MANAGEMENT SYSTEM: Health, safety and Environment

TYPE OF DOCUMENT: Preliminary design report

DOCUMENT CONTROL NUMBER

S W P C W G D H P S P E B A - S P C 0 2

Management System Type Document Reference Revision

DOCUMENT CHANGE RECORD

SECTION (S) REVISED DESCRIPTION OF REVISION REVISION DATE

ALL DOCUMENTED FOR REVISION 001 JULY 2015

PREPARED REVIEWED APPROVED

DYLAN PILLINER WESLEY LODGE MIKE NEL

CLIENT AGENT MECHANICAL ENGINEER PRINCIPAL


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PROJECT DIRECTORY

Employer:

Address:

Contact Person:

Gauteng Department of Infrastructure

Development Corner House Building, Sauer and

Commissioner Street Private Bag X 8

Marshalltown 2017

Petros Lalelani Khwela

Tel:

(011) 355 5000 Fax

(011) 355 5012

Design Engineer:

Address:

Contact Person/s :

Bigen Africa Services (PTY) Ltd

Allan Cormac Street The Innovation Hub

Persequor Pretoria

Mike Nel

Wesley Lodge

Tel

(012) 843 9083 Fax

(012) 843 9000

Cell

082 449 8287

e-mail [email protected]

Cell 083 291 4976

e-mail

[email protected]

Contractor:

Address:

Contact Person:

TO BE APPOINTED

Client Agent:

Address:

Contact Person:

Safe Working Practice

Kruin Office Park, Cnr Banket & Ruhamah Drive,

Helderkruin

Dylan Hylton Pilliner

Cell

083 212 3425

e-mail [email protected]

Contract Commencement Date: TBA

Original Contract Completion Date: TBA

Current Anticipated Completion Date: TBA

mailto:[email protected]




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CONTENTS

1.0 INTRODUCTION

2.0 PURPOSE

3.0 DEFINITIONS AND ABBREVIATIONS USED IN THE DOCUMENT

4.0 RESPONSIBLE FOR REVIEW

5.0 OHS POLICY

6.0 LEADERSHIP, STRATEGY AND ACCOUNTABILITY

6.1 LEADERSHIP, COMMITMENT AND VALUES

6.2 CONSTRUCTION CARDINAL RULES

6.3 ROLES AND RESPONSIBILITIES

6.3.1 Project Management

6.3.2 Construction Manager

6.3.3 Contractors Site Manager / Agent

6.3.4 Project OHS Manager

6.3.5 Project Discipline Leads (Site Superintendents)

6.3.6 Site OHS Coordinators / Officers

7.0 PLANNING AND RESOURCES

8.0 BEHAVIOUR, AWARENESS AND COMPETENCY

8.1 TRAINING AND COMPETENCE

8.1.1 Standard Approach

8.1.2 Site Inductions

8.1.3 Basic Safe Work Procedures

8.1.4 Site Specific Safety Issues

8.1.5 Training and Compliance Requirements

8.1.6 Visitors to Site

8.2 SAFE WORK BEHAVIOUR AND EMPLOYEE PARTICIPATION

8.2.1 Management Behaviour

8.2.2 Behavioural Observations

9. COMMUNICATION AND ENGAGEMENT

9.1 OHS MEETINGS

10. RISK AND CHANGE MANAGEMENT

10.1 RISK MANAGEMENT

10.1.1 Risk Management Performance Requirements

10.1.2 Baseline Risk Assessment

10.1.3 Issue Based Risk Assessment

10.1.4 Continuous Risk Assessment

10.1.5 Guidelines for Steps involved

10.1.6 Principle Hazards

10.1.7 Definitions used with the Risk Assessment Process

10.2 MANAGEMENT OF CHANGE

11. CATASTROPHIC HAZARDS

12. LEGAL COMPLIANCE AND DOCUMENT CONTROL

12.1 LEGAL APPOINTMENTS

12.2 TYPICAL SITE LEGAL APPOINTMENT STRUCTURE – OHSA 85 OF 1993

13. OPERATIONAL INTEGRITY

13.1 PLANT AND EQUIPMENT INTEGRITY

13.1.1 General

13.1.2 Construction Plant and Equipment


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13.1.3 Standard and Performa Registers

14. HEALTH AND OCCUPATIONAL HYGIENE

14.1 OCCUPATIONAL HEALTH, HYGIENE, AND REHABLILITATION

14.1.1 Contractors Requirements

14.1.2 Hygiene Facilities

14.1.3 First Aid Boxes

14.1.4 Emergency Numbers

15. ENVIRONMENT, BIODIVERSITY & LANDSCAPE FUNCTIONS

15.1 ENVIRONMENTAL MANAGEMENT

15.2 HAZARDOUS MATERIALS MANAGEMENT

16. CONTRACTORS, SUPPLIERS & PARTNERS

16.1 CONTRACTOR OHS PLAN

16.2 CONTRACTOR OHS CONTRACT DELIVERABLE REQUIREMENTS

16.3 CONTRACTING PHILOSOPHY

16.4 WORKERS COMPENSATION REGISTRATION

16.5 SAFETY ASSURANCE

16.6 OHS NON – COMPLIANCE

16.7 CONTRACTOR CONDUCT

16.8 CONTRACTOR AND SUB–CONTRACTOR MANAGEMENT

16.9 CLOSURE AND START UP

16.10 CONTRACTOR OHS FILE HANDOVER

17. SOCIAL AND COMMUNITY ENGAGEMENT

18. LIFE CYCLE MANAGEMENT – PROJECTS & OPERATIONS

18.1 DESIGNING FOR SAFETY AND THE ENVIRONMENT

18.2 PROJECT MANAGEMENT

19. PRODUCT STEWARDSHIP

20. INCIDENT MANAGEMENT

20.1 INCIDENTS AND ACCIDENTS

20.2 INCIDENTS AND CLASSIFICATIONS

20.3 CATEGORISATION OF INCIDENTS (AGENCY)

20.4 CLASSIFICATION OF INCIDENTS – PROCESS

20.5 STATISTICAL REPORTING – RESPONSIBILITIES

20.6 STATISTICAL REPORTING – PROCEDURE

20.6.1 Safety Statistical Calculations

20.6.2 Incident Reporting

20.6.3 Incident Feedback Sessions – Steering Committee

20.7 INJURY TREATMENT & REHABILITATION

20.8 TYPICAL EMERGENCY PROCEDURE

21.0 MONITORING AND REVIEW

21.1 PERFORMANCE MEASUREMENT AND REPORTING

21.2 LEADING INDICATORS

21.3 LAGGING INDICATORS

21.4 PROJECT TARGETS

21.5 AUDIT OF CONTRACTORS OHS COMPLIANCE

22.0 EMERGENCIES, CRISES & BUSINESS CONTINUITY

23.0 CONSTRUCTION SPECIFIC REQUIREMENTS

23.1 DAILY SITE REGISTER

23.2 WORKING HOURS

23.3 ONE PAGER TASK RULES

23.4 UNSAFE WORK – COST IMPLICATIONS AND RELATED CLAIMS

23.5 WORKING NEAR WATER ENVIRONMENTS


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23.6 SITE PLAN

23.7 SITE SHED, OFFICES AND AMENITIES

23.8 LAYDOWN & STORAGE

23.9 SEWERAGE

23.10 SITE ACCESS

23.11 TEMP SITE SERVICES

23.12 MOTORISED VEHICLE AND ACCESS

23.13 SYMBOLIC SAFETY SIGNAGE

23.14 SITE MANAGEMENT

23.15 SITE SUPERVISION

23.16 OHS PRACTITIONER

23.17 SAFETY REPRESENTATIVE

23.18 ACCESS CONTROL

23.19 TRESPASS

23.20 HOUSEKEEPING

23.21 SITE INSPECTIONS AND VISITS

23.22 SMI BOARDS (SAFETY MANAGEMENT INFORMATION BOARD)

23.23 TRESTLES AND SUPPORTS

23.24 DELIVERY VEHICLES

23.25 INCLEMENT WEATHER

23.26 PERSONAL PROTECTION (PPE/C)

23.27 WORKING AT HEIGHTS

23.28 SAFE GUARDING – LFRS

23.29 STRUCTURES

23.30 BARRICADING & BARRIERS – OPENING & EDGES

23.31 OPERATIONAL REQUIREMENTS

23.32 LOCK – OUT AND ISOLATION

23.33 ALTERATIONS TO EXISTING FACILITIES

23.34 PROTECTION OF EQUIPMENT

23.35 WORK IN OPERATING AREAS

23.36 COMPANY OPERATIONS

23.37 PILE DRIVERS

23.38 INTERPRETATION OF SAFE WORKING INSTRUCTIONS

23.39 WORKING ON MOVING EQUIPMENT

23.40 OXYGEN, ACETYLENE AND LPG CYLINDERS

23.41 PEDESTRIAN WALKWAYS

23.42 COMMISSIONING OF NEW INSTALLATION

23.43 EXPLOSIVE POWERED TOOLS

23.44 WELDING, CUTTING, GRINDING AND HEATING

23.45 ELECTRICAL EQUIPMENT

23.46 RAIL TRACKS AND ROADWAYS

23.47 ONSITE WORKSHOP ACTIVITY

23.48 HAND TOOLS

23.49 PORTABLE GENERATOR / WELDING MACHINE SETS – GSR 9

23.50 MIXING, AGITATING AND SIMILAR MACHINES – DMR 11

23.51 FLAMMABLE STORAGE FACILITIES – CR 23 / GSR 4

23.52 CRANE BASKET / CRADLE – (MAN CAGES)

23.53 LIFTING AND RIGGING OPERATIONS

23.54 SCAFFOLDING

23.55 FORMWORK AND SUPPORT WORK

23.56 LADDERS (PORTABLE)

23.57 OVERHEAD CRANES AND RUNWAYS


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23.58 SUSPENDED LOADS

23.59 WORKING OVERHEAD

23.60 SIGNAGE

23.61 ROOFING AND CLADDING

23.62 PNEUMATIC TOOLS AND COMPRESSED AIR

23.63 RADIO-ACTIVE SOURCES

23.64 CONVEYORS AND ROLLING LINES

23.65 PERMITS SYSTEMS AND PROCEDURES

23.66 WORKING PLATFORMS

23.67 ACCESS AND EGRESS

23.68 RIDING ON AND OPERATING EQUIPMENT

23.69 FIRE AND EMERGENCY EQUIPMENT (SITE)

23.70 INTOXICATING LIQUOR DRUGS

23.71 CONFINED WORK SPACE

23.72 EXCAVATIONS, TRENCHES AND FLOOR OPENINGS

23.73 TRANSPORTATION AND SECURING OF LOADS

23.75 NOISE

23.76 ABRASIVE BLASTING AND SPRAY PAINTING

23.77 VENTILATION

23.78 LIGHTING

23.79 STACKING & STORAGE MATERIAL

23.80 MANUAL HANDLING OF MATERIALS

23.81 USE OF MOBILE PHONES

23.82 CONCRETE KIBBLES / BUCKETS / CHUTE’S

23.83 TRUCK MOUNTED – CONCRETE PUMP

23.84 EWP – ELEVATED WORKING PLATFORM – CHERRY PICKER / SCISSOR LIFT

23.85 COMPACTING – PLANT AND MOBILE EQUIPMENT

23.86 CONCRETE – DUMPERS AND DELIVERY TRUCKS

23.87 PHYSICAL STRESSORS

23.88 EXPLOSIVES

23.89 EARTHWORK HAULING REQUIREMENTS

23.90 TRAFFIC CONTROL

23.91 LIGHT VEHICLES & SURFACE MOBILE EQUIPMENT

23.92 HAUL ROAD’S

23.93 OPERATOR’S / DRIVERS

24. PROJECT FATAL RISK STANDARDS

24.1 LIGHT VEHICLES (LV)

24.2 SURFACE MOBILE EQUIPMENT (SME)

24.3 HAZARDOUS MATERIALS

24.4 EQUIPMENT SAFEGUARDING

24.5 ISOLATION


24.7 LIFTING OPERATIONS


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1.0 INTRODUCTION

These Rules for the Management of Contractor Safety and associated Contracts, Legislation,

Codes of Practice, Guidelines, Standards, Procedures and References identify and encompass the

working behaviours and safe work practices that shall be expected of all the Projects employees,

EPCM’s, Agents, Vendors, Contractors, Subcontractors and Visitors, engaged on the Projects.

Within this plan the word “safety” is taken to include Occupational Health, Workplace Safety,

Environmental Management, Health & Hygiene, Community, Plant Integrity and Sustainable

Development.

The rules define the strategies that shall be used by the Projects Management to manage and

measure the safety performance of Contractors and Subcontractors. However the Contractor is

legally responsible and accountable for ensuring that he conforms to all applicable aspects of the

Occupational Health & Safety Act 85/1993 (OH&S Act), Construction Regulations and all other

relevant Legislative and statutory requirements.

Projects policy, mission and goals accord safety the highest priority.

Site Safety requirements are laid down to ensure:

a) The Contract and Project shall be managed in such a way as to safeguard the health and

safety of Client personnel, Project Management employees, Contractors personnel, customers

and the community at all times;

b) That every effort is made to prevent injuries and occupational illnesses and that a safe and

healthy working environment, conducive to job satisfaction and productivity, is maintained.

c) That the specifications have been written to ensure Contractors and their employees are part in

maintaining the highest possible standards of safe working, and to enforce particular safety

requirements for the site. d) That when working on any site, it is important to realise how seriously Project Management regards safe working rules. Your Contract requires you to work to safety standards acceptable to Project Management.

SAFETY IS EVERYBODY'S BUSINESS AND IS THE SINGLE MOST IMPORTANT ASPECT OF

ANY WORK FOR THE PROJECT MANAGEMENT TEAM

It is realised that the Contractor shall have his own safe working practices, which these

conditions are intended to supplement. In addition, there are various Statutory Acts &

Regulations applicable to the work, which shall be met, over and above the requirements

contained herein.

Contractors shall always work safely and influence others to also always work safely.

2.0 PURPOSE

To provide the Contractor, his Subcontractors and visitors on the Projects with this OHS

Specification that is aligned with the Projects Standards as a requirement of Construction

Regulation 4. (1)(a) of the OHS Act 85 of 1993, This is to enable the Contractor to provide and

demonstrate a suitable and sufficient documented Health and Safety Plan in accordance with

Construction Regulation 5.(1)


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3.0 DEFINITIONS AND ABBREVIATIONS USED IN THE DOCUMENT

“Acceptable risk” A risk that has been reduced to a level that can be tolerated by the

organisation having regard to its legal obligations, the ALARP principle, and its own safety

policy.

"Agent” means any person who acts as a representative for a client; For the purpose of this

document the Agent is the EPCM as appointed by The client.

“ALARP” As low as reasonably practicable. The concept of weighing the risk against the sacrifice

needed to implement the measures necessary to avoid the risk. In safety and health it is

assumed that the measures should be implemented unless it can be shown that the sacrifice is

grossly disproportionate to the benefit.

“Assessment” A systematic and documented review of the effectiveness of implementation of

processes, programmes, and procedures, based on general process criteria and the professional

judgement of experienced assessors.

“At-risk behaviour” Conduct (whether witnessed or not) that unnecessarily increases the

likelihood of injury.

“Audit” A systematic and documented review of the effectiveness of implementation of

processes, programmes, and procedures, based on general process criteria set by the

organisation.

“Change” A departure (permanent, temporary, or incremental) from a currently established

baseline, or anything that is or may be substituted for something else. This includes changes to

personnel, processes, systems, plant and equipment, technology, documents, risks, legislation,

commitments, obligations, other requirements and external environmental, physical and social

factors affecting or affected by the organisation.

“Change Management” The systematic process for dealing with change to manage safety risk.

"Client" means any person for whom construction work is performed; For the purpose of this

document the client is The client.

“Communicate” The process of two-way dialogue which is understood by both parties.

“Competence” A combination of attributes such as knowledge, skills, abilities, experience,

qualification and attitudes providing adequate assurance of successful performance.

“Consequence” Outcome or impact of an event.

“Continual Improvement “ A recurring process of enhancing performance and safety

management systems, not necessarily in all areas simultaneously, to achieve improvements in

overall safety performance consistent with the safety policy.

“Contractor” means an employer, as defined in section 1 of the Act, who performs

construction work and includes Principal Contractors, Subcontractors and their visitors;

“Corrective action” An action taken to eliminate the cause of a detected non-conformity

or other undesirable situation.

“Crisis” An actual or potential threat to Projects’s long-term ability to do business due to the

impact on the safety and health of its employees and Contractors or the public, the

environment, operability and assets, image and reputation, or liability.

“Critical equipment “A piece of equipment or a structure whose failure, or failure to perform

to design specification, has the potential to result in a major accident event.

“Culture” The whole complex of distinctive spiritual, material, intellectual and emotional

features that characterise a society or social group.

“Design data” Any information used during, or as a record of, the development of a facility that

defines the resource, process, product, equipment, operation, layout or control of the facility. This

may include, but not be limited to: basis of design, process flow diagrams, piping and

instrumentation drawings, models, plans, single line diagrams, isometrics, construction drawings,

operating and control philosophies, layout drawings, design calculations, site data, design

standards, specifications (including for feed / feedstock and product), design data, process

media, materials, cause and effect diagrams, fire and safety studies, manufacturers’ data,

manufacturers operating and maintenance manuals, emergency shutdown sequences and

critical equipment registers.

“Documents” Structured units of recorded information and its supporting medium (medium can

be paper, magnetic, electronic or optical disc, photograph or master sample), published or

unpublished, managed as discreet units in the safety management system. Most records are

documents, but not all documents are records. A document becomes a record when it is part of

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a business transaction, is kept as evidence of that transaction and is managed within a record –

keeping system.

“Emergency” An abnormal occurrence that can pose a threat to the safety or health of

employees, customers, or local communities, or which can cause damage to assets or the

environment. “Employee “An individual who works for the Projects (including for Contractor)

under a contract of employment.

“EPCM” in this document refer to as the Agent appointed by The client Projects Division to

conduct the Engineering, Procurement and Construction Management on behalf of them.

“Environment “ Surroundings in which the Projects operates, including air, water, land, natural

resources, flora and fauna, habitats, ecosystem, biodiversity, humans (including human

artefacts, culturally significant sites and social aspects) and their interaction. The environment in

this context extends from within an operation to the global system.

“Formal” A defined method which is appropriate for the purpose intended – e.g. a

defined and documented system.

“Cardinal Rules” The Projects Cardinal Rules is a set of common standards applicable to all

operations and was developed to address the principle causes of workplace fatalities.

“Harm” A significant and / or long-lasting adverse impact on people, the environment or the

community. “Hazard” A source, situation or act with a potential for harm in terms of human

injury or ill health. “HAZOP” Hazard and operability studies

"Health and Safety file" means a file, or other record in permanent form, containing the

information required as contemplated in these regulations;

“OHS” Health, Safety, Environment and Community. Commonly used in the format OHS, for

Sustainable Development Health, Safety, Environment and Community.

"Health and Safety Plan’’ (OHS) means a documented plan which addresses hazards

identified and includes safe work procedures to mitigate, reduce or control the hazards

identified;

"Health and Safety Specification" means a documented specification of all health and

safety requirements pertaining to the associated works on a construction site, so as to

ensure the health and safety of persons.

“Hierarchy of Controls” A series of controls which should be applied in the following order (a

number of these options may be considered and applied individually, or in combination):

1) Eliminate – the complete elimination of the hazard.

2) Substitute – replacing the material or process with a less hazardous one.

3) Redesign – redesigning the equipment or work processes.

4) Separate – isolating the hazard by guarding or enclosing it.

5) Administrative – providing controls such as training, procedures, etc.

6) Personal Protective Equipment (PPE) – using properly fitted PPE where other controls

are not practicable.

“Impact” A marked change to the health and safety of people, the environment, the

community or property, whether adverse or beneficial, wholly or partially resulting from an

organisation’s activities, products or services.

“Incident “ Work – related events (including accidents which give rise to injury, ill health or

fatality or emergencies) that have resulted in, or has the potential to result in (i.e. a near hit),

adverse consequences to people, the environment, property, reputation or a combination of

these. Significant deviations from standard operating procedures are also classed as an

‘incident’. Ongoing conditions that have the potential to result in adverse consequences are

considered to be incidents.

“Likelihood” A description of probability or frequency, in relation to the chance that

something will occur.

“Management System” Management processes and documentation that collectively

provide a systematic framework for ensuring that tasks are performed correctly,

consistently, and effectively to achieve a specified outcome and to drive continual

improvement in performance.


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“Management Review” A high level (corporate) review of management systems (and these

Standards) to ensure that they remain suitable, adequate and effective, and are revised and

reissued as appropriate.

“Manager” Any Projects employee or Contractor who has other persons reporting to him or her,

or who has the authority to allocate resources.

“Mandatory” A compulsory requirement (across all Projects operations).

“Near hit “A near hit is any occurrence or situation which had the potential for adverse

consequences to people, the environment, property, or reputation, or a combination of these.

“Non – conformity” Any deviation from work standards, practices, procedures, regulations,

management system performance etc. that could either directly or indirectly lead to injury or

illness, property damage, damage to the workplace environment, or a combination of these.

“Organisation” A company, corporation, firm, enterprise, authority or institution, or part or

combination thereof, whether incorporated or not, public or private, that has its own functions

and administration. In this context, organisation means site, operation or business.

“Participation” A process through which stakeholders influence and share control over

initiatives, decisions and resources which affect them.

“Performance” Measurable results of the safety management system, related to an

organization’s control

of its potential impacts, based on its safety policy, objectives, and targets.

“PM” refers to The client Projects Division Project Manager. See hierarchy of reporting

and accountability structure below:

PL: The client Project Leader

PM: The client Project Manager

PMR: The client Project Manager Representative

CM: Construction Manager

SM: Contractor Site Manager

“Personnel” People engaged in work for, or on behalf of, Projects, including employees,

people on temporary contracts, and Contractors.

“Policy” Statement by an organisation of its intentions and principles in relation to its

overall performance which provides a framework for action and for the setting of its

objectives and targets.

“PPE” Personal Protective Equipment – also PPC, Personal Protective Clothing.

“Preventive Action “An action implemented to eliminate the cause of a potential non–

conformity or other undesirable potential situation.

"Principal Contractor" means an employer, as defined in Section 1 of the Act who performs

construction work and is appointed by the Client to be in overall control and management of a

part of or the whole of

a construction site;

“Procedure” A specified way to carry out an activity or a process. Procedures may be

documented or not. Procedures are mandatory to all Projects operations; these documents

address specific areas (e.g. risk management, incident investigation etc.) where it is important

that activities are carried out consistently across the Projects.

“Product” Articles, materials and wastes arising from the processes and activities of the site.

“Records” Recorded information, in any form, created or received and maintained by an

organisation or person in the transaction of business or the conduct of affairs, and kept as

evidence of such activity. An electronic record occurs where the above is represented in a form

suitable for retrieval, processing and communication by a computer. Records are distinguished

from other documentary forms such as information by their intrinsic relationship to the business

or activity they represent. This relationship is essential to defining a record and is only possible

when the links between content, structure and context exist. A record is created; a record

cannot be rendered. Records can include, but are not limited to, monitoring results, evidence of

training, audit / self–assessment / inspection findings and calibration reports.

“Resources” Resources may include human resources and specialised skills, organisational

infrastructure, plant, equipment, technology and financial resources.

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“Risk Assessment” A process of evaluating the risk(s) arising from hazard(s) taking into account

the adequacy of any existing controls and deciding whether or not the risk(s) is acceptable. This is

dependent upon the correct identification of the hazards and an appropriate estimation of the

risks arising from them with a view to comparison with acceptable risk criteria or goals for the

purposes of control of avoidance of the risk.

“Risk Management” The systematic approach to establishing the context of a situation,

hazard identification, risk analysis, risk evaluation, determining whether the risks are acceptable,

and the ongoing treatment of risks through the application of management policies, processes

and procedures.

“Risk” A combination of the likelihood of an occurrence of a hazardous event or exposure

and the severity of injury or ill health that can be caused by the event or exposure.

“Root Cause” The cause of the incident (not the direct cause) that, when rectified, will

prevent the recurrence not just of incidents with those exact circumstances, but others with

similar causes. When applied to successes, it can elicit the actions required to emulate and

repeat the success. (Root cause is sometimes referred to as underlying cause.).

“SANS” South African National Standards

“Scope” Defines the boundaries within which the management system applies.

“OHS” Sustainable Development – reference to the Projects Standards

“Significant Risk” A risk that causes, or has the potential to cause, impact or harm that could

result in a significant incident.

“Standard” Mandatory at all Projects operations and form the basis for the development and

application of management systems at all levels.

“Supplier” A business entity that provides goods and / or services to Projects, which are

integral to and utilised in / for the activities of Projects.

“System” A set of arrangements, responsibilities, and authorities aimed at ensuring the

achievement of defined outcomes.

“Target” Detailed performance requirements, quantified where practicable, that arise from

objectives and that need to be set and met in order to achieve those objectives.

“LFRS” Projects Fatal Risk Standards

“LFRG” Projects Fatal Risk Guideline

"The Act" means the Occupational Health and Safety Act, 1993 (Act No. 85 of 1993);

“The Construction Regulations” means – GNR. 1010 of 18 July 2003 The Construction

Regulations “The Site” means the site where construction work is carrying out according to

Construction Regulation 3 “Third party” An independent party, distinct from Projects employees. “Visible Felt Leadership” A term describing the process of management regularly visiting the workplace

and engaging with people to address safety issues.

“Visitor” A person, visiting Projects, who is not a Projects employee or Contractor at the Projects site.

Not conducting any Physical Work Activity.

“WAH” acronym for Working at Heights

“Workplace” Any location in which work related activities are performed under the

management control of the organisation, or where management can reasonably be expected

to exercise a duty of care. “The client” (THE CLIENT) shall refer to all The client and relevant

stakeholders within this document

4.0 RESPONSIBLE FOR REVIEW

It is the responsibility of the Projects Review Committee to review this specification and

associated OHS Procedures annually as a minimum.

Review Committee:

General Works Manager –

Project Manager –

Project OHS Manager –

Project Management Member –

Project Management Member –


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5.0 OHS POLICY

6.0 LEADERSHIP, STRATEGY AND ACCOUNTABILITY

The client management, employees and Contractors demonstrate visible sustainable

development (OHS) leadership, address and pursue its performance with the same priority

as other key areas of business performance and understand and accept their OHS

accountabilities.

The client management develops and implements well – founded and effective OHS strategies at

the different levels of the organisation that reflect The client’s OHS ambitions and commitments.

Management addresses key OHS performance issues and external factors and contributes

positively to the goal of OHS through an effective and integrated strategy.

6.1 LEADERSHIP, COMMITMENT AND

VALUES

Safety leadership will be demonstrated by all individuals that are part of the Projects.

A Behaviour Based Safety (BBS) approach and Visible Felt Leadership (VFL) will be two strategies

that will be used to demonstrate safety leadership.

The values that we strive for are:

Granting Respect:

Act considerately and politely

Talk positively about others

Listen to others without interrupting

Appreciate another person’s point of

view Show regard and respect for

yourself

Reflecting Fairness:

be Impartial with regard to personal

preference be Consistent, treat all people

in the same way treat others with Equality

Embracing Integrity:

Act in the best interest of the company and your co – workers

Be reliable and dependable

Communicate with everybody in an open, honest and direct way

Accepting Accountability:

Take responsibility for your position at work and fulfil the obligations of your job and adhere

to the accepted processes and procedures

Acknowledge the consequences of your actions and admit to your mistakes

Follow through and complete tasks

Taking care:

Zero harm, a way of life

Take responsibility for your own Health & Safety and show concern to others and the

environment. Identify Risks and obey rules and procedures

Obey Health and Safety rules

Together we achieve:

Recognize and reward teamwork

Involve others and share knowledge in finding solutions

Show a personal commitment to the team

Encourage and adhere to objectives and targets of the team

Excellence is our aim:

use the learning you have gained from your Experience and share it with others

Challenge ourselves and be a

leader strive to do better every

time

Look at how you can personally improve your performance

Always can – do:


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Be passionate about making things

happen Look for opportunities and go

the extra mile dedicate yourself to a can

– do Attitude

Never stop believing in yourself and inspire others

Making our dream real through people:

Take the time to help and offer guidance to others

Express confidence in the ability of others to do the task

Acknowledge the importance of personal values in the achievement of organizational goals

Appreciate people as Mature individuals with different needs and desires

The Project Management team is committed to the safety, health and welfare of all

stakeholders on the Project, and shall demonstrate leadership in achieving the highest

attainable standards in both the occupational and natural environments to promote

sustainable development through all aspects.

To achieve this commitment Project Management recognises that there are three key aspects

which shall be present concurrently in order for Sustainable Development to be fully

implemented and managed.

These being:

PEOPLE aspects like –

Safety Culture, Line Management Leadership, Training, Accountability, Individual Responsibility,

Discipline, Employee Involvement, Off the Job Safety, etc.

ADMINISTRATIVE aspects like –

Standards, Systems, Procedures, Rules, Work Processes, QA, Audits, Operating Discipline, Change

Management, etc.

ENGINEERING aspects like –

Physical Plant Design Integrity and Capability, Handrails, Guards, Interlocks, Control Systems, etc.

The Project Management team together with the vendors, Contractors and their personnel

engaged on the Project shall ensure that these aspects are present and are evenly balanced

to obtain the maximum performance achievable.

OUR VISION –

ZERO Harm

We believe that our operations should have fundamentally safe, well – designed plant,

equipment and infrastructure with a risk based safety management system driving desired

outcomes.

This is achievable through effective management in all levels.

Our values and principles supporting commitment are –

ZERO TOLERANCE – shall be applicable at all times.

Management encourages involvement and ownership leading by

example. Working safely is a condition of employment. Employee involvement and consultation is essential.

All levels of management are accountable for managing safety and

health issues. All hazards shall be identified, assessed and controlled.

ZERO REPEATS

All unsafe practices and incidents shall be investigated to determine the

causes. All necessary steps shall be taken to prevent recurrence

SIMPLE Non – Negotiable standards

Line management shall be responsible and accountable to ensure sustainable

development through compliance with set standards and rules on the project.


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VISIBLE Commitment

This is essential to provide a safe and healthy work environment.

Managers, supervisors and employees at all levels shall demonstrate their commitment and concern by:

– Ensuring that decisions and practices are consistent with the stated vision, policy and

objectives

– Making adequate resources available.

– Participating in HAZOP’s and design safety reviews.

– Discussing safety with supervisors / employees.

– Visiting all work areas regularly.

– Wearing the correct Personal Protective Equipment.

– Carrying out safety observations and giving immediate feedback.

– Commending safe work and coaching employees who need to do better.

– Apply and enforce consequence management where applicable.

– Encouraging employee participation in the formulation of work instructions and safety rules.

– Putting safety first on the agenda of all meetings.

– Holding regular safety meetings.

– Reviewing subordinates’ safety meeting minutes.

– Following up on action items.

– Ensure deviations are immediately actioned and closed accordingly

– Ensuring that all incidents are reported and investigated.

– Being part of incident investigations.

– Reviewing incident investigations and following up action items.

– Participating in regular inspections and audits.

– Conducting and recording of Daily Safe Task Instructions (DSTI’s) by every foreman and

supervisor.

– Completion of at least one Planned Task Observation (PTO) per week p e r foreman,

supervisor and manager

– Attend daily interface meetings and communicate with team members

The OHS Policy and OHS Management Standards form the basis for the development and

application of systems and standards within our Project team.

The Policy and Standards are applicable to all activities and operations throughout our Company

that have the potential to adversely affect the health and safety of people, including clients,

employees, contractors, vendors, visitors and the community.

The Standards apply to all operations where we have an operating responsibility and are

applicable to work carried out by contractors. The Standards are thus applicable to all Projects

controlled operations.

6.2 CONSTRUCTION CARDINAL RULES

Supporting Management Leadership, Commitment and Values on the project, Projects

Management have implemented additional cardinal rules related specific to our project activities to

addition of The client’s group Cardinal rules.

The following Cardinal Rules shall be enforced and seen as Non Negotiable Rules with a Zero

Tolerance attitude;


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The cardinal rules are defined as follow:

1. No Alcohol and Drugs

No alcohol or drugs allowed on site

Not allowed to be under the influence

2. Wear your PPE

Always wear and utilise appropriate PPE

Take care of your PPE / Visitors must return all PPE / C issued to them

3. Safety Awareness

Never perform any work without assessing the hazards / risk of any tasks to be completed.

Ensure understanding of Risk Assessments / SWP and DSTI’s

Look out for your own safety and fellow employees

SLAM – Stop, Look, Analyse and Manage

4. Report Incidents

Report all incidents and accidents immediately to the person that is responsible for you

5. Communicate

Communicate with Supervision and fellow employees regarding any Change Management issues

Ensure you understand the hazards communicated to you

6. 5M Rule

Adhere to the 5m rule (Man – Machine Interface)

Ensure you are trained, competent and authorised to operate any equipment you use to perform tasks

7. Protect the Environment

Protect the environment / adhere to the Environmental Management Plan

8. Training and Competency

Ensure you are suitable trained and competent for your occupation

9. Safety Devices

Ensure all safety devices are in place

Do not tamper with any safety devices (it is a criminal offence). Safety devices include:

– Fire Equipment

– Machine Guarding

– Barriers / Barricades

– Lock Out Devices, etc.

10. Lockout and Isolation

Always Lockout & Isolate and test for zero energy (must be done by authorised person)

Ensure compliance with Lockout & Isolation Procedures (if required ask for assistance from the Appointed

Responsible Person)

11. Licensed to Operate

Ensure you are licensed, authorised, appointed & competent when operating any mobile machine / vehicle

Ensure you are familiar and conversant with the controls of the specific equipment

12. No Overhead Work

Do not enter under any unsupported structure

Do not enter areas where there is work overhead

Always be aware of overhead conditions

13. Confined Spaces

Always use and comply with permit and PPE / C requirements

Always test identified working area (confined space) for atmospheric constraints, HEL / LEL

14. Working at Heights

Always use an approved safety harness above 1.5m where there is a danger of falling

Never work at heights without an approved permit

Never enter elevated levels alone

Ensure you are trained and competent before working at heights

Always inspect elevated work levels for structural integrity

15. Machinery and Lifting

Ensure correct symbolic safety signs are erected and lifting radius is sufficiently barricaded as per standard

Always use correct certified equipment and methods

Never enter under a suspended load

No unauthorised entry is permitted into a lifting radius area

16. Conveyors

Never climb over, under or ride on conveyor belts

Never work on or near conveyor belts unless it was properly Locked Out / Isolated and tested for zero

energy by an authorised person


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17. Operator Fatigue

Be alert at all times

Report drowsiness

Ensure to take prescribed resting breaks in accordance with the Fatigue Management Plan

18. Dams & Water

Don't work around water if you cannot swim

Never work alone or unsupervised

Always wear your buoyancy vest

Always sign the Entry Register

19. Hazardous Substances

Know the procedure for handling chemicals and hazardous substances

Ensure containers are identified according to the content

Always adhere to the MOHSS Requirements when handling and storing Hazardous Substances

20. Risk & Hazard Awareness

Ensure the Hazards, Risks and Control measures have been communicated to you

Ensure work permit is valid and applicable for the task to be performed

Ensure DSTI has been completed, understood and communicated to all employees involved in the specific

task.

Ensure Risk Assessment has been done and communicated

Ensure SOP / SWP is attached to the Risk Assessment Package and understood by all employees involved in

the Specific Task

Examples of Mobile Machinery

Tipper Trucks

Excavators

ADT (e.g. Bell Trucks)

TLB

Grader

6.3 ROLES AND RESPONSIBILITIES

Compliance: OH&S Act – Section 8

– Each position identified in the Projects Management Team has defined responsibilities for the management

of safety and integrity issues.

– Safety within the Project is a particular responsibility of line managers (project managers, construction

managers, site superintendents, area coordinators and supervisors).

– Safety Advisors and coordinators are delegated supporting roles to assist managers and supervisors fulfil

their accountabilities.

– All Management team members shall acknowledge acceptance of their OHS responsibilities in writing.

– The Project Manager shall be responsible for coordinating the competency of assigned and appointed OHS

responsibilities on the Project.

– The responsibilities for the key management and supervision roles include (but are not limited to) the

following:

6.3.1 Project Management

– Develop a culture in which safety is integral.

– Maintain adherence to the project specific standards at all times.

– Ensure OHS responsibility is an integral part of all management systems and processes.

– Ensure systems are in place to guarantee the safety of employees, clients, contractors and visitors.

– Provide resources and ensure that actions to address safety issues are implemented

– Implement the OHS policy and values on the project.

– Maintain adherence to the policy and standards at all times.

– Incorporate OHS targets into Business Plans and Achievement Appraisals of direct reports.

– Foster a risk management approach to all projects and business decisions.

– Review all high potential incident investigations.

– Monitor OHS performance for trends and learnings.


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6.3.2 Construction Manager

– Promote a culture in which OHS is the prime concern that shall never be compromised.

– Ensure that HAZOP’s are conducted on all plant and equipment purchases and construction designs.

– Prepare project plans that comply with the OHS policy and safety management standards.

– Provide resources to eliminate hazards and improve OHS.

– Incorporate OHS targets into Achievement Appraisals of direct reports.

– Ensure that safe systems of work are defined and documented, and that hazards analysis and risk control

methods have been incorporated during the preparation.

– Ensure that the OHS Committee is established and function effectively.

– Ensure thorough investigation of all incidents to repeats.

– Ensure safe management of contractors, vendors and visitors on sites.

– Participate in OHS audits and ensure corrective action on non-compliance.

– Promote the involvement of all employees in improving OHS values and targets

– Focus on the elimination of unsafe acts, at risk behaviours and rectify unsafe conditions accordingly.

– Ensure OHS responsibility is an integral part of all management systems and processes.

– Provide resources and ensure that actions to address OHS issues are implemented.

– Ensure systems are in place to guarantee the safety of employees, contractors and visitors.

– Review training needs for all employees and provide the training as and where required.

– Ensure that competent qualified employees are appointed according to the OHS training matrix

requirements.

– Ensure only competent and experienced management and supervision are appointed on the project.

– Ensure that Emergency drills and exercises are carried out to test the effectiveness of Emergency Response

Plans

– Ensure safe management of contractors on the site.

– Ensure certified competent and trained employees employed on the project.

– Conduct daily OHS interface meetings related to scheduled activities with contractor management.

6.3.3 Contractors Site Manager / Agent

– Contribute to a positive safety culture by example.

– Ensure that management systems are in place and understood to provide a safe construction workplace.

– Ensure that hazards and risks are identified on all construction activities.

– Attend daily OHS interface meetings and communicate accordingly.

– Approve all DSTI’s on a daily basis during your VFL site visit.

– Contribute to and participate in the project safety program.

– Participate in safety committees and audits.

– Participate in safety inspections and incident investigations.

– Ensure prompt closure of all actions from incident investigations and deviation reports

– Be seen to “walk the talk.”

– Focus on the elimination of unsafe acts, and rectify unsafe conditions promptly.


– Ensure competent and trained, responsible engineers and supervisors exist to manage contractors on the

works.

– Coordinate and participate in daily Safety Management Walkabouts.

– Chairperson of OHS Committee Meetings.

– Final approval / review of all Risk Assessments.

– Ensure all actions from deviations, incident reports, steering meetings, audits, etc. are actioned and closed

accordingly.

– Ensure certified competent and trained employees employed on the project.

– Ensure to supply all employees with safe and adequate tools and equipment to perform their duties.

6.3.4 Project OHS Manager

– Promote a culture in which safety is the prime concern and shall never be compromised

– Promote the involvement of all employees in improving safety.

– Coordinate the implementation of the site safety management plans.

– Conduct comprehensive site safety audits to evaluate contractor’s compliance with safety management

plans and systems as per the audit / inspection schedule, at least once a month.

– Reporting of OHS matters and performance to the Project Management Team.


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– Liaise with The client relevant Line and Safety management to ensure full understanding and

communication of all safety issues impacting on The client Operations from the Project activities and vice

versa.

– Ensure appropriate Project Management personnel are involved in OHS Committee Meetings and

functions.

– Facilitate reviews of OHS Specifications, Procedures and Standards on the project.

– Participate in a pre–start safety review with the Vendor’s / Contractor’s Management to facilitate a

“bridging document” to remove any uncertainty / differences between these Rules and the Vendor’s /

Contractor’s SMP.

– Coordinate the preparation of Emergency Response Plans.

– Coordinate and participate in drills and exercises to test the effectiveness of Emergency Response Plans.

– Facilitate and lead all LTI investigations.

– Safety Pre– Qualification of all Contractors at tender invitation stage.

– Interview and approval of site and contractors Safety Officer.

– Implement and manage a BBS system.

– Manage and control all Project Security related issues.

5 Project Discipline Leads (Site Superintendents)

– Ensure compliance with relevant project OHS Specifications and Procedures

– Ensure hazards and risks are identified in accordance with the project OHS Risk Management

Procedure.

– Ensure that management systems are followed to give safe designs.

– Ensure self and others safety awareness at all times.

– Be aware of hazards and risks in the plant area of activity.

– Promote a culture in which safety is the prime concern and shall never be compromised.


– Be aware of hazards and risks in the plant area of activity.


– Define and document safe systems of work and, through consultation, ensure they are applied.

– Ensure that the Safety Committee functions effectively.

– Ensure that all incidents are thoroughly investigated to avoid re–occurrence.


– Ensure competent and trained, responsible supervisor’s appointments to manage contractors on the works.

(Review & approve Contractor Management and Supervision competency prior to appointment).

– Promote the involvement of all employees in improving safety.

– Focus on the elimination of unsafe acts, and rectify unsafe conditions quickly.

– Conducting safety inspections, monitoring safe behaviour on site and participating in audits.

– Ensuring that all involved personnel prior to commencement of any work complete Risk Assessment (RA)

and Daily Safe Task Instruction (DSTI). Then, by a review process, verifying that the development process is

appropriate, communicated and understood by the users and subsequently complied with.

– Notification of incidents and addressing unsafe acts and conditions in accordance with project procedures

and following–up to ensure corrective and preventative actions are timely and effectively implemented and

closed to eliminate repeats.

– Demonstrating to contractors the commitment of Project OHS compliance

– Participation in accident / incident investigations.

– Ensure Contractors Risk Assessments are conducted on all their activities and relevant controls are

implemented through the hierarchy of controls.

– Participate in daily management Safety Walkabouts and ensure contractors in your discipline comply with

these rules and rectify deviations.

6.3.6 Site OHS Coordinators / Officers

– Implement and maintain the Project OHS Management Specification on site.

– Advise and assist your Site Management team on OHS issues and suggested corrective actions on

hazards and risks.

– Report directly to the Project OHS Manager regarding OHS issues, act on his authority

accordingly.


– Promote the involvement of all employees and contractors in improving safety.

– Focus on and establish a culture of the elimination of unsafe acts, and rectification of unsafe conditions

quickly, by Management and Supervision.


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– Facilitate and participate in all contractors accident / incident investigations. Ensure that all incidents are

thoroughly investigated and actions closed to avoid re–occurrence.

– Participate in and contribute to the Projects Management team OHS and OHS Specifications and Procedures.

Ensure that all involved Project Management and Contractors personnel prior to commencement of any work

complete Risk Assessments (RA) and Daily Safe Task Instruction (DSTI). Then, by a review process,

verifying that the development process is appropriate, communicated and understood by the users and

subsequently complied with by means of at least two daily site inspections.

– Ensure DSTI’s are signed by respective parties according to project requirements.

– Ensure SMI boards are erected in each working area, and the following minimum information is

displayed: – Method Statement, Risk Assessment, DSTI, Supervisor, First Aider and Safety Representative

– Coordinate and implement comprehensive daily incident reporting by management, supervision, foremen

– Compile and present a Weekly Safety Report to include: Injury Trend Analysis and Preventative Measures.

Contractors Planned Tasked Observations for week ahead. DSTI quality and effectiveness. Management

Walkabouts including participation and findings. High Risk Activities for the week ahead. Risk Assessment

plan for week ahead, based on the Construction Plan. Statistics for previous week regarding Man-hours,

Complement, RA’s completed, Induction & Medicals (entry & exit), and IR Statistics. Estimates for week

ahead regarding complement, RA’s, Induction & Medicals (entry & exit).

– Accompany injured people to doctor / hospital and ensure prompt treatment and return to work. Report all

medical treatment cases immediately

– Coordinate and ensure the pre check and recording thereof for all tools, plant and equipment.

– Final review and acknowledgement of RA’s before implemented

– Conduct regular inspections, observations, audits and reporting as required by project specific

requirements.

– Ensure actions and closure of deviation, action plans and recommendations promptly.

– Conduct daily observations and submit reporting for analysis on BBS program.

7.0 PLANNING AND RESOURCES

A formal process exists for setting annual sustainable development (OHS) priorities, targets and plans at each

level of the organisation that is integrated with Group business planning and risk management processes.

OHS priorities, targets and plans are aligned to the appropriate strategies at each level of the organisation

and are supported by adequate financial and human resources and, as necessary, specific programmes.

8.0 BEHAVIOUR, AWARENESS AND COMPETENCY

Intent

Management, Employees and Contractors have the necessary awareness, commitment and competency to

perform their work activities and make operational and business decisions in accordance with The client’s

delegated authority levels and sustainable development (OHS) framework.

All Employees and Contractors behave in accordance with The client’s Business Principles and Sustainable

Development Policy commitments.

8.1 TRAINING AND COMPETENCE

Ensure workforce competence and responsibility at all levels through selection, retention, education,

training and awareness in all aspects of safety, health and environment.

8.1.1 Standard Approach

Applicable Personnel. Training and awareness – raising programmes should cover not only full time

employees but also temporary / seasonal staff, new hires, and local communities.

Contractors should provide evidence that they have the requisite OHS knowledge and skill to perform

the work in a responsible manner.

Training Needs. There should be mechanisms in place for assessing competence requirements, training and

awareness-raising needs, and setting goals, including for contractors subcontractors. Special attention

should be given to personnel who have new, diverse or combined responsibility and also to individuals and

teams involved in emergency response, crisis management and those involved in high risk activities.

Ongoing training could be provided as part of the rehearsal of emergency plans.


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Appropriateness of Training. The scope and format of training and awareness raising programmes

should be focused, suitable and appropriate (e.g. language, literacy, seniority) and based on the risk profile

of the job. OHS should form part of the individual performance appraisals.

Records. There should be mechanisms in place for ensuring that the results of audits and reviews, training

programmes, individual records and needs analysis are kept up-to-date for audit and trail purpose.

Effectiveness. The effectiveness of training and awareness raising programmes should be periodically

assessed for effectiveness.

Legal and other requirements. Legal requirements for competence and training should be identified

and complied with.

Competence Certification. Competency and training certification shall only be accepted when it is issued

by an accredited and registered training authority. This authority shall have a valid registration number

with the National Training Authorities including SAQA.

Registration Certification of Trainers and Assessors shall be made available to the Client on request for

audit and trail purpose.

The contractor shall make available to the Project OHS Manager on request the evaluation criteria and

relevant assessment criteria of employees competency assessments when required.

8.1.2 Site Inductions

Compliance: OH&S Act – Section 8

The Contractor shall ensure that all his Employees, Agents and Subcontractors have undergone the projects

Site Specific Induction prior to any activity commencement on site.

Two levels of Inductions are available;

1. Site induction

A full day shall be set aside for site induction.

Site induction shall be arranged and bookings made via The client Projects HR department. Candidates will

need to achieve a passing percentage of 75% to demonstrate understanding of the induction content.

Should a candidate achieve between 60% and 74%, then the candidate will be approved for re-

assessment. Upon the re-assessment of a candidate, the assessment criteria that is utilised is based on the

original induction material. The candidate will then have to achieve a passing percentage of 75%.

Should the candidate not be successful in achieving the required passing percentage as stipulated, the

candidate will be denied access to the Projects.

2. Visitors Induction – Visitors visiting site less than once per month. No Physical Activity authorised. Visitors

visiting site on a regular basis shall be required to attend full induction as per Induction Requirements.

General Procedure

– The official business language of communication for the Projects is English.

– Upon successful completion of the OHS Projects Induction a full day must be set–aside for the badging

(Access Card) of the candidate.

– Inductions shall be conducted at an approved OHS Projects Induction Centre

– Projects OHS Induction must be conducted prior to Medical Certification for Fitness of Duty.

– No induction shall be conducted without prior written approval of the Induction Application from the Projects

HR Department, which must be submitted a minimum of forty eight (48) hours prior to the availability of an

induction date, by the employer for each individual candidate (empl oyee) .

– A copy of the Certificate of Fitness shall be presented for permanent record at the Projects HR Department

and kept at Contractors Site Offices for permanent record to be transferred on project completion.

– Only Site Specific Pre – Employment Medical Examinations (Entry) will be accepted. No Exit Medicals or

Pre–Employment medicals from other mines or works will be accepted. It may be required for employees

to be re–inducted due to safety non–compliance or when off site for a period exceeding 10 consecutive

days.

– It shall be compulsory for employees to be re-inducted after long periods of site closure, e.g. festive season

closure break.

– The Contractor shall ensure that badges and exit medical certificates are submitted to the Project

Management OHS Department when people are demobilised, failure shall result in withholding of final

payment until exit medical certificates are received and / or a penalty of R2,000.00 will be deducted for

every badge and exit medical not submitted.


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– Contractors should ensure exit medical and badges are received before final payment of employees.

– All employees shall undergo a pre-employment medical examination and certified fit for duty.

8.1.3 Basic Safe Work Procedures

The Contractor shall ensure that all his employees and employees of his Subcontractors who shall have

access to the site have been properly inducted in accordance with Company requirements and trained in

basic safe working procedures and practices that apply to their trade, activity or industry.

The Contractor shall have available for audit reference evidence that employees have been trained on

relevant procedures prior to work commencement on the project.

8.1.4 Site Specific Safety Issues

Compliance – Site Specific Rules, Cardinal Rules, Non–negotiable Rules

In addition to the Basic Safe Working Practices Induction, the Contractor shall ensure that all his employees

and those of his Subcontractors are inducted in site-specific safety issues.

Cardinal Rules shall be communicated to all employees on a regular basis to ensure understanding and

compliance of these set rules.

Cardinal rules shall be seen as non–negotiable rules. Any employee found deviating or failing to ensure

compliance to any of these set rules could result in removal from the project.

8.1.5 Training and Compliance Requirements

Refer to Project Training Matrix

The following minimum safety training is required for specific occupations but not limited to the following:

Management

Legal Liability

ICAM – Incident Causation Analysis Method

Relevant discipline qualifications and experience – Approved by the Project Management Representative

Hazard Identification Risk Assessment techniques – HIRA

OHS Practitioner

SAMTRAC or similar safety diploma and at least 3 years relevant construction safety experience

Hazard Identification and Risk Assessment Training

Training regarding applicable legislation

Tested on Site and passed Safety, Health and Environmental Standards

Risk Management / Hazard Identification

ICAM – Incident Causation Analysis Method

First Aid

Height Rescue – Activity specific

Computer Literate

Relevant BBS qualification / experience

Supervisory Personnel and Foreman

Training regarding Hazard Identification and Risk Assessment Techniques.

Training regarding Incident Investigation Techniques.

Training regarding Job Safety Analysis.

Training regarding applicable Legislation / Legal liability

DSTI training

Workforce

Basic Health & Safety Training

Workplace Induction

Risk Assessment – Task specific


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Trained OHS Practitioners per area in the following ratio

For up to 20 employees on site, one full time OHS Practitioner

Up to 100 employees (risk based with the PM discretion), one full time OHS Practitioner,

and an additional OHS Practitioner for every 100 employees thereafter

1 to 20 = 1

21 to 100 = 1

101 to 200 = 2

Trained First Aid Personnel per area in the following ratio

For up to 20 people on site there must be one trained first aider

One First Aider for every 20 people thereafter

One Level 3 First Aider for every 50 people – Risk based

8.1.6 Visitors to Site

Visitors to the site shall be required to comply with Site Specific Safety Induction prior to being granted

access to site. See item 8.1.2.

The Contractor, at the Project Management representative’s direction, may allow casual visitors, who will

be on site for less than one (1) day, access to the site with attending a Visitor’s Induction. For the full

period the visitor is on site, the visitor remains in the care and custody of a person who has been properly

inducted.

Visitors shall not be authorised to conduct any physical activities.

8.2 SAFE WORK BEHAVIOUR AND EMPLOYEE PARTICIPATION

8.2.1 Management Behaviour

Visible commitment is a key factor in providing a safe and healthy work environment.

Management personnel shall be expected to demonstrate the following behaviours:

– Ensuring that decisions and practices are consistent with the Project OHS Policy.

– Undertaking a risk management approach to all OHS issues on any project.

– Never compromise safety for productivity or quality

– Making adequate resources available.

– Visiting work areas. Walk the Talk – Visible Felt Leadership

– Wearing the correct Personal Protective Equipment

– Lead by example

– Apply Coaching techniques when required

– Taking disciplinary action for violations of safety rules

– Encouraging employee participation in the formulation of work instructions and safety rules

– Refusing to sanction short cuts to save time or money at the expense of safety

– Apply safety first on the agenda of all meetings

– Attend safety meetings

– Reviewing subordinates' safety meeting minutes

– Following up on action items

– Ensuring that all incidents are reported

– Being part of incident analysis if required

– Reviewing incident investigations and following up action items

– Insisting contractors meet acceptable and agreed OHS Standards

8.2.2 Behavioural Observations

– The Contractor and his employees, including those of his Subcontractors, shall observe and comply with

the requirements of all relevant Government Acts, Rules and Regulations including, but not limited to, the

Occupational Health & Safety Act, Regulations, any Project Management Safe Working Instructions, and

the Project Specifications.

– One (1) Planned Task Observation shall be completed and logged on site by each manager, supervisor and

foreman on a daily basis.

– A formal BBS system will be rolled out on site and observations will be conducted by occupation, task or


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activity.

– Formal reports will be submitted on a weekly basis to pro–actively determine leading and lagging

indicators.

– It’s the Contractor Manager’s responsibility to ensure action plans are in place and closed out accordingly

on areas that requires attention.

– Coaching sessions will be held with employees, teams deviating from standards and procedures. Coaching

techniques may differ from developmental, reinforce – mental, safe behaviour and corrective coaching,

depending on the at–risk behaviour or conditions experienced or observed.

– Time loss during these sessions shall be for the contractors account. No claims will be accepted for safe

coaching sessions that result in any production loss.

9. COMMUNICATION AND ENGAGEMENT

Intent

Effective and timely internal communication and consultation occurs at and between the different levels of

the organisation about sustainable development (OHS) expectations, risks, performance, leading practice

and other issues. Communication and engagement with employees across the Group continuously

improves OHS awareness, commitment and competency.

Proactive communication and engagement occurs with external stakeholders who are concerned with, or

affected by, The client’s OHS performance. Communication is conducted in an equitable and culturally

sensitive manner with the maximum transparency that is commercially possible.

The formal site language shall be English. All communication and correspondence shall be required to be

in English.

9.1 OHS Meetings

The Project management team have the following OHS meeting structure and non- attendance by

required attendees shall not be tolerated.

Meeting Frequency Appointees Required

OHS Executive Forum Monthly Project Management

OHS Site Management Forum Monthly 16.2 / CR 6.6 Appointees

OHS Representative Forum Monthly OHS Reps

Daily OHS Interface Meeting Daily CM / SM / DL / Supervision

Toolbox / Safety crew talks Daily Supervision – Crew

Incident Feedback Session Weekly Project Management Members –

Relevant Contractor Management

Compliance: OH&S Act, Section 19

The Contractor shall conduct Weekly Safety Meetings with his employees to foster safety awareness. Such

meetings shall address the following:

Leading & Lagging Indicators

Incident Re-call

Current & Forthcoming High Risk Activities

Project Management OHS Feedback

The Contractor shall conduct at least one formal OHS Committee Meeting per month and shall maintain

appropriate records of attendance and meeting content. Such records shall be made available to the

Project Management Representative for audit and trial purpose.

In addition to compliance with the DSTI, the Contractor shall conduct at least daily “Tool Box” meetings to

discuss safety issues and procedures pertaining to his scope of work.

The following daily OHS communication and involvement flow shall apply to all activities;

– Daily interface meeting with Contractor Management

– Daily activity communication from Contractor Management to Supervision

– Supervision DSTI inspection, completion and communication with workforce.


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– Supervision interface consultation with other interfacing activities and completion of combined interface

DSTI with communication to all parties involved (if required).

– Daily Contractor OHS Practitioner Site Inspection and DSTI approval (DSTI sign before 08h00)

– Daily Contractor Manager Site Inspection and DSTI approval. (DSTI sign before 09h00)

The Contractor shall ensure that every effort is made to maintain a two – way communication system

within the business at all times.

These shall include and not be limited to the following:

Toolbox Discussions

Incident Recall Sessions

Poster Talks

Safety Film Shows

Management Briefing Sessions

Ideas and Suggestion Scheme

Small Group Activities

These systems shall be used to combat problem areas as reflected in the monthly statistics.

The minimum frequency for the above communication systems shall be as follows:

Toolbox Discussions – Daily

Incident Recall – as and when required

Safety Films – run weekly in liaison with the Contract OHS Practitioner

Newsletters – Monthly

Management Brief – as and when required

Site Directives – as and when required

10. RISK AND CHANGE MANAGEMENT

Intent

Sustainable Development (OHS) hazards associated with The client’s operations, including those associated

with change, are systematically identified and, where reasonably practicable, eliminated or otherwise

treated. External OHS issues are identified and tracked in a timely and coordinated manner at each level of

the organisation and their potential negative and / or positive consequences are understood and

communicated to management at the appropriate levels. Internally created and externally imposed OHS

risks are incorporated into central strategy and business planning processes.

10.1 RISK MANAGEMENT

Compliance: OHS Act – GAR 8 / 13, CR 7

Procedure: Risk Management Procedure

Document: Risk Assessment Template

A formal Risk Based approach shall be enforced on the project to ensure appropriate control measures are

implemented to an acceptable ALARP level.

Contractors shall be responsible to ensure all Hazards pertaining to his scope of activity are proactively

identified, risk assessed and appropriately managed on an ongoing basis. The assessment processes shall

include changes to operations, processes, personnel and routine and non–routine activities.

Risk Assessments also shall identify possible and potential environmental, health and hygiene issues

pertaining to each hazard with potential exposures and limits.

The Contractor shall ensure to demonstrate through his risk management process the Hierarchy of

Controls stipulated as follows;

Eliminate

The complete elimination of the hazard.

Substitute

Replacing the material or process with a less hazardous one.

Redesign

Redesign the equipment or work process.

Separate


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Risk Reduction regardless of cost

Relevant God Practice plus

Risk Reduction Measures

Relevant

Good Practice

Isolating the hazard by guarding or enclosing it.

Administrate

Providing control such as training, procedures etc.

Personal Protective Equipment (PPE)

Use of appropriate and properly fitted PPE where other controls are not practical.

(PPE as the last resort)

The Risk Management Process shall be based on the Four Layer Approach as defined in the Project Risk

Management Procedure (RMP) and figure below;

Figure below; Risk Management Four layer approach

Figure below; Risk Acceptability Diagram:

Intolerable Risk

Risk Reduction regardless of cost

Relevant Good Practice

plus

Risk Reduction Measures

Relevant

Good Practice

Tolerable Risk – ALARP

Acceptable Risk


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The Contractor shall ensure all Risk Assessments are conducted on the provided Project format to ensure

overall consistency and uniformity.

All Contractor Risk Assessments shall be reviewed by the Project OHS Department prior to any work

activity commencement. These Risk Assessments shall be planned according to the activity rolling horizon

based on the contractor program schedule.

The Contractor shall ensure that Risk Assessments are submitted at least two weeks prior to

commencement of activity to the Client for review and approval.

Contractors shall be measured, monitored and evaluated according to this process and procedure on a

regular basis to ensure full compliance.

Any activity or operation found within non–compliance to the specified procedure will be paused

immediately and any cost or production loss will be for the Contractors own account.

Operations and activities not within compliance with the Risk Assessment method or requirements shall

also be stopped with any implications for the Contractors cost.

10.1.1 Risk Management Performance Requirements

All operations and Contractors shall establish and maintain formal and proactive systems and processes for

the ongoing identification of hazards, the assessment of risks and the implementation of appropriate control

measures to ensure risks are managed to a tolerable level.

Systems and processes shall be developed through consultation with appropriate competent personnel and

implemented consistently throughout the operation.

The Risk Assessment processes shall be documented and consistent with the requirements of

internationally recognised Safety Management System Standards such as OHSAS 18001.

Two types of Risk Assessment formats shall be acceptable on the project.

Work Risk Assessment and Control (WRAC)

Daily Safe Task Instruction (DSTI)

All operations shall ensure that the methodologies used for proactive hazard identification and risk

assessment are appropriate to the nature and extent of the associated risks.

Methodologies shall be formally developed, implemented and maintained by competent persons and shall

include the classification and prioritisation of risks to determine significance, the application of the

hierarchy of control and the operating experience and capabilities of the control measures to be used. The

methodologies shall be consistent with the requirements of internationally recognised Safety Management

System Standards such as OHSAS 18001.

The Risk Assessment process shall consider, as a minimum, routine and non–routine activities, products,

procedures and services, planned or unplanned changes, all personnel, contractors, business partners,

suppliers and visitors, all equipment and facilities, the design, commissioning, and operation of the

workplace, processes, installations, machinery, operating procedures and work organisation.

Contractors shall ensure that formal systems are in place to identify significant risks and to ensure

appropriate control measures are in place, including consideration and application of additional control

measures to prevent escalation to catastrophic events.

All high–risk processes and equipment shall be formally identified and assessed using appropriate

methodologies (qualitative or quantitative). These shall be reviewed periodically to ensure control measures

reflect the nature and extent of the risks.

Contractors shall have formal systems in place to ensure that Risk Assessments are undertaken, reviewed

and signed off by competent persons prior to work activities commencing.

Contractors shall ensure that the results of the Risk Assessment processes are fully communicated to all

relevant personnel and considered when establishing training, awareness and competency requirements .

Contractors shall ensure that a formal management of change programme is developed, implemented and

maintained by competent personnel to manage risks associated with planned or unplanned changes,

including permanent, temporary or incremental change. The content of the programme shall be

appropriate to the nature and extent of the associated risks.

This programme shall, as a minimum, consider changes in duration, personnel, organisation, activities,

processes, facilities, equipment, procedures, laws, standards, materials, products, systems and services.

Contractors shall have formal systems in place to ensure that the process is pro–actively used, monitored,

communicated and, where appropriate, involves appropriate consultation. Management shall ensure that

competent personnel evaluate and formally authorise all changes.


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Formal systems shall be in place to ensure that the impacts of any changes are effectively communicated

and understood by all relevant personnel, and to ensure the effective tracking of all changes, including

updating of all appropriate documentation and Risk Assessments.

Processes shall be in place to ensure the effective review of the systems and to ensure that they remain

relevant and appropriate to the nature and extent of the associated risks.

Sites shall maintain an up to date Risk Register, which contains the significant risks for the site. This shall

be maintained, updated and reviewed at least annually or when circumstances or events change the risk

profile of the business.

2 Baseline Risk Assessment

A Contractor shall conduct a Baseline Assessment to determine its current risk status. Through this process

major risks will be identified and prioritised for future control. A programme must be developed for the

management of identified risks. These assessments need to be comprehensive and may well lead to more

in depth analysis in future.

The assessment must be in writing and approved by the Projects Construction Manager and the OHS

Manager.

It will typically consist of the following:

Identification of hazards (energy sources);

Identification of major health and safety risks;

List of controls to be implemented (when and who);

Formal action list for implementation

Continual improvement by proactive identification of shortcomings identified.

10.1.3 Issue Based Risk Assessment

Issue Based Assessments must be conducted prior to where new hazards or risks may be introduced into

the operation or on request from the Projects Construction Manager. This assessment must be in writing

and must be approved by the Construction Manager. It will be required:

For new work method or system

For new machines or equipment

Following the occurrence of an accident or incident

After obtaining knowledge that may influence the level of risk employees are exposed to.

10.1.4 Continuous Risk Assessment

These should be done as part of the daily programme of the Contractor or as may be required by the

Safety Management System. Continuous assessments are the responsibility of line management especially

first line supervision.

Continuous assessments may include but are not limited to:

Audits

Management Walk About’s – VFL

Meetings

Pre–Work Inspections

DSTI’s

10.1.5 Guidelines for Steps involved

Describe the Risk Assessment Methodology

Describe the process flow / activities to be conducted (Method Statement)

Identify the energy sources and link to the hazards for each step in the process / activity

Link the potential safety, health and environmental risk(s)

Analyse the risk(s) by application of the 5 X 5 Matrix.

Describe the method statement for effective control of the risks (apply engineering controls before

administrative controls).

Identify the person responsible for implementation and maintenance of these controls with target dates.

Management to ensure that a monitoring programme is in place to measure the effectiveness of above

mentioned controls.


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Figure above: Example of the Risk Management process logical steps.

10.1.6 Principle Hazards

The concept of the principle hazards includes the different elements of the Fatal Risk Standards but is not

limited to those. Site specific hazards shall be listed in the Principle Hazard Register.

From the original Risk Assessment process identify those hazards where the consequence has a potential

for multiple serious injury, illness, multiple fatalities, or other disastrous outcome related to safety, health

or the environment. The principle hazard management programme shall be developed by:

– Application of special techniques to ensure detail evaluation of each principle hazard (bowtie or fault tree

analysis).

– Evaluation of current controls and implementation of additional controls where necessary.

– Communication and maintenance of a formal programme to manage the principle hazards identified.

– Scheduled assessments to measure effectiveness and performance on the journey to excellence.

10.1.7 Definitions used with the Risk Assessment Process

Activity is a singular operation, which has to be undertaken in a predetermined order of priority. A series

of such operations constitute the assembly of a larger unit or a working component. The simplest task is

considered to be an activity and shall be seen as an operation with inherent hazards.

Frequency is the estimated number of times an event may occur.

Hazard / Energy Source is the potential to cause harm to a person (illness or injury), damage to

equipment or waste of materials.

Planned Job Observation is an independent observation conducted by the Contractors’ Supervisor

during the planned period in which the task is being executed.

Risk is the probability of an unplanned event occurring within a certain time period as a result of the

existence of a hazardous condition or situation.

Severity is the anticipated extent or damage that may occur as a result of an unplanned event.

Total Loss Control is the management of risks to prevent any:

Harm to persons through illness or injury;

Damage to the environment, plant, equipment or temporary works;

Excessive wastage of resources, including labour, plant and materials


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2 MANAGEMENT OF CHANGE

In all cases it is important that the impact of any change request is fully documented and understood. The

change request is typically to be reviewed by the person who is currently responsible for managing the

work. If necessary advice should be sought from the person(s) who prepared the original project design,

scope, estimate or schedule of documentation. These people are normally in the best position to

appreciate the impact and consequences of the proposed change.

The need is to ensure that all modifications are analysed systematically and implemented in a manner that

does not present an unacceptable risk to safety, health or the environment.

Contractor shall implement a documented system to manage any change process. This system shall

address the required processes to ensure that proposed changes do not give rise to unacceptable risk to

health, safety, assets and / or the environment.

The DSTI format shall be utilised to assess any change of scope during normal construction activities, and

all employees are to be briefed on new risks and hazards pertaining to the change of activity.

11. CATASTROPHIC HAZARDS

Intent

Management implements processes and promotes the necessary culture and competencies to identify,

analyse, evaluate and treat health, safety and environmental catastrophic hazards throughout the life cycle

of The client’s projects and operations.

The Contractor shall ensure compliance with legal legislation when utilising, transport, manufacture or

storage of material that are unstable or have the potential to cause catastrophic disorder to the operation

and its surroundings including neighbours and community.

Projects Management, , Agents and Contractors shall ensure Hazards associated with facilities, structures,

activities or situations are identified and assessed using systematic and rigorous processes (BTA) with

recovery and rehabilitation methods that are implemented by suitable competent and experienced persons,

including external experts if appropriate, to determine the individual, combinations or sequence

of hazards that could give rise to a sudden catastrophic event.

Proper control measures must be implemented with Projects Management to be informed of these potential

risks or hazards.

A formal Emergency and Disaster Management Plan must include all potential risks identified with control

measures and management responsibility to manage such events.

12. LEGAL COMPLIANCE AND DOCUMENT CONTROL

Intent

The client’s businesses demonstrate compliance with applicable Sustainable Development (OHS) laws,

regulations, permits, standards, codes, additional requirements to which the organisation subscribes and

The client’s OHS performance requirements through an effective compliance management culture and

system that includes documents, records and data control.

Projects Management, Agent and Contractor shall implement systems and procedures to ensure legal

compliance through;

– Identification of all relevant OHS legislation, standards and codes applicable to its operations.

– Creating an accessible register of the identified documents

– Identification of changes to all relevant OHS legislation, standards and codes applicable to their

operations

Communication to all employees of new and amended legislation, standards and codes that could affect their

accountabilities.

– Incorporation of legal requirements into the OHS Management System

– Monitoring and review of implemented systems.


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The Project shall be governed by the following but not limited to:

Projects Standards

Occupational Health and Safety Act, 85 of 1993 and Regulations

Legislation Specified within the Legal Register

ISO 31000 – 2009 Risk Management

ISO 14001 – Environmental Management

ISO 9001 – Quality Management

OHSAS 18001 – Health and Safety Management

Applicable SANS Standards

12.1 Legal Appointments

All legal appointments to be in place and submitted to the Project OHS Manager as per Contractor OHS

Deliverable file requirements, subjected to permit condition approval for site access.

The legal obligations of the Contractor regarding the health and safety of his employees who are to work on

this project are addressed and governed by the (Occupational Health and Safety Act (Act 85/1993) and the

applicable regulations.

In addition to the legal requirements, Project Management or the Appointed Construction Manager, Agent

or Representative on his behalf may impose additional contractual obligations on the Contractor as long as

they do not conflict with the Act.

The Appointed Construction Manager shall appoint designated subordinate managers for each contractor

(discipline) to ensure and enforce project specific requirement and legal compliance with specific

responsibilities and accountabilities assigned to him.

The appointed subordinate manager in his own delegated right may impose responsibilities to lower level

management under his control to assist with his duties and functions assigned to him.

A Mandatory Agreement as per Section 37.2 of the OHS Act 85 of 1993 shall be signed between The

client and his Agents, Agents and Principle Contractors, Principle Contractors and Subcontractors. This

document shall be made available in the OHS deliverable file for audit and trail purpose.

The Client / Agent shall stop any Contractor from executing construction work, which is not in accordance

with the approved Safety Plan. CR 4(e).

A list of general Appointments as required by the OHS Act for reference is indicated below;


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APPOINTMENTS INDEX – INDUSTRY (OHS ACT) APPOINTMENT LEGAL REFERENCE Hygiene Facility Inspector Facilities Regulations Stacking Inspector General Safety Regulations 8(1)(a) Ladder Inspector General Safety Regulations 13 A Scaffold Inspector General Safety Regulations 13 B to G Lifting Equipment Inspector Driven Machinery Regulations 18(5) Lifting Machinery, Tackle & Forklift Operator Driven Machinery Regulations 18(11) Goods Hoist Inspector Driven Machinery Regulations 17(2) Builder's Hoist Inspector Driven Machinery Regulations 19(6) Lifts, Escalators and Passenger Conveyors Lifts Escalators Passenger Conveyors Regulations (6)1 Lift Operator Lifts Escalators Passenger Conveyors Regulations 2(5) Vessels Under Pressure Coordinator Vessels Under Pressure Regulations Gas Welding and Cutting Equipment Insp. General Safety Regulations 9 HCS Coordinator Regulations for Hazardous Chemical Substances Motor Transport Officer Road Transport Quality Standard Accredited Person (Electrician) Electrical Installation Regulations 4(2) Master Electrician Flameproof Inspector Electrical Machinery Regulations 8(7) Operator of Material Hoist Construction Regulation 17(6) Inspector of Material Hoist Construction Regulation 17(8)a Supervisor of Batch Plant Construction Regulation 18(1) Inspector of Explosive Powered Tools Construction Regulation 19(2)b Explosive Powered Tool Cartridge Controller Construction Regulation 19(2)(g)(i) Inspector of Construction Vehicles and Mobile Plant Construction Regulation 21(1)j Operators of Construction Vehicles and Mobile Plant Construction Regulation 21(1)(d)(i) Controller of Temporary Electrical Installations Construction Regulation 22(e) Supervisor of Stacking & Storage on a Construction Site Construction Regulation 26(a) Inspector of Fire Equipment Construction Regulation 27(h) Construction OHS Practitioner Construction Regulation 6(6) Construction Supervisor Construction Regulation 6(1) Assistant Construction Supervisor Construction Regulation 6(2) Incident Investigator(s) General Administrative Regulation 8 Manager responsible for OHS OHS Act Section 16(2) Supervisor of Machinery General Machinery Regulation 2(1) Assistant Supervisor of Machinery General Machinery Regulation 2(7) Shifts Man General Machinery Regulation 4(3) SHE Representatives OHS Act Section 17 Chairman – Occupational SHE Committee OHS Act Section 19 & General Administrative Regulation 4 Nominated SHE Committee Members OHS Act Section 19 First Aiders General Safety Regulations 3(4) Management Self – Audit Team Member Internal Appointment Safe Work Permit Issuing Officer Internal Appointment Confined Space Inspector General Safety Regulation 5(1) Risk Assessor Construction Regulation 7(1) Prepare Fall Protection Plan Construction Regulation 8(1) Supervisor of Form – and Support Work Construction Regulation 10(a) Supervisor of Excavation Work Construction Regulation 11(1) Supervisor of Demolition Work Construction Regulation 12(1) Competent Person – Explosives Construction Regulation 11(3)k Access Scaffold Supervisor Construction Regulation 14(2) Suspended Platform Supervisor Construction Regulation 15(1) Person for Performance Testing of Lifting Machinery Driven Machinery Regulation 18(5) as well as Suspended Platforms Construction Regulation 15(8)c


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12.2 Typical Site Legal Appointment Structure – OHSA 85 of 1993

Insert company organogram


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. 13 OPERATIONAL INTEGRITY – (STANDARD 8)

Compliance: OH&S Act – EMR 9, GMR, DMR, and CR

Intent

The operational integrity of plant, equipment, structures, processes and protective systems is monitored

and assured on an ongoing basis.

Hazards are identified, assessed and, as far as reasonably practicable, eliminated or the risks treated to

tolerable levels.

13.1 PLANT AND EQUIPMENT INTEGRITY

13.1.1 General

The Contractor shall ensure that all plant, equipment, power and hand tools brought onto the site or his

Subcontractors are:

– Appropriate for the type of work to be performed

– Approved, inspected, tested, numbered and tagged (if appropriate) in accordance with Occupational Health

& Safety Statutory Requirements, Project Management Rules, National Codes and Standards before

importation onto the site.

– Properly maintained and used in accordance with manufacturer’s recommendations.

– Placed on register and inspected at least monthly and or more frequent as required by Legislation and or

Project Management rules.

– Have adequate machine guarding fitted to all exposed rotating or moving parts that have the potential to

cause harm.

– All electrical power supply units are protected with operational earth leakage devices. Inspection and test

records available for audit purposes.

– Are fitted with a positive isolation and lock-out mechanism that indicates the specific circuit being isolated.

(See LFRS Isolation & Lockout Procedure Guidelines)

Defective, damaged or sub-standard equipment shall not be tolerated for use on the project. Any

defective, damaged or sub-standard equipment found in use shall be removed or destroyed on instruction

of the Project OHS Manager. Any damage or loss suffered by the Contractor due to his failure of

compliance shall be for his own account. Projects Management shall not be liable for any damage or loss

pertaining to sub-standard, damaged or defective equipment loss!

13.1.2 Construction Plant and Equipment

Compliance: OH&S Act –

Electrical Machinery Reg. 9

Driven Machinery Reg. 1 – 20

Electrical Machinery Regulations

Electrical Installation Regulations

Traffic Management Plan

The Contractor shall supply, at his cost, all items of plant and equipment necessary to perform the work

and shall maintain all items in good order and condition.

Should any plant or equipment become inoperable for a period considered by the Project Management

Representative to be harmful to the progress of the work, the Contractor, on the Project Management

Representative’s instructions, shall remove the unserviceable plant or equipment and replace it with similar

serviceable plant or equipment at no cost to Project Management or the Client! (See item 13.1.1)

No item of plant or equipment delivered to site for this Contract shall be removed from the site prior to

the completion of the Contract without the written approval of the Project Management Representative.

The Project Management Representative reserves the right to inspect items of plant or equipment brought

to site by the Contractor for use on this Contract. Should the Project Management Representative from

the opinion that any item is inadequate, faulty, and unsafe or in any other way unsuitable for the safe and

satisfactory execution of the work for which it is intended, the Project Management Representative shall

advise the Contractor and the Contractor shall forthwith remove the item from the site and replace it with


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a safe and adequate substitute. In such cases, the Contractor shall not be entitled to extra payments or

extensions of time in respect of delay caused by the Project Management Representative’s instructions.

The Contractor shall arrange for maintenance and servicing including breakdowns to be serviced and

attended to outside the project site. No servicing of vehicles or plant shall be allowed on the project site

unless written approval from the Project Manager subjected to an approved adequate facility.

Tyre repair shall be prohibited on the project site and only approved service providers shall be used for

exchange of tyres to plant / equipment. All repairs shall be conducted off site.

13.1.3 Standard and Performa Registers

As Standard Project Procedures, the Contractor shall be expected to:

– Set up an initial set of registers;

– Complete the registers for each piece of plant, tool & equipment brought onto site;

– Maintain a complete, continuous and comprehensive inspection & service history in these registers or

checklist.

– Ensure monthly inspections are done and recorded for all plant, tools & equipment by a competent person.

– Have these inspection and maintenance records available for audit and trail purpose.

A register shall be updated and maintained accordingly of all plant and equipment used on the project

site. This shall be available for audit and trail purpose.

14. HEALTH AND OCCUPATIONAL HYGIENE

Systems, plans and programmes are established and implemented to identify, analyse, evaluate, treat, so

far as reasonably practicable, and enhance the health and well-being of workers, contractors and visitors,

through providing a workplace that is free from significant occupational health and hygiene hazards.

Public health risks affecting our people and the communities associated with our operations (including HIV

and AIDS, malaria and tuberculosis) are identified and initiatives are implemented to mitigate these in

partnership with appropriate stakeholders.

14.1 OCCUPATIONAL HEALTH, HYGIENE, AND REHABLILITATION

Compliance: OH&S Act – Facility Regulations 2 – 9

(Sanitation, Safe Keeping, Change Rooms, Dining Rooms etc.)

SABS 0400 (Application – National Building Regulations)

National Building Regulations Act 103 of 1977

SABS 241 and OH&S Act – Facility Regulations 7 (Water)

OH&S Act – Environmental Regulations 3 – 9

SABS 1186 (Symbolic Signs)

14.1.1 Contractors Requirements

All new employees shall undergo a pre–employment OHS Induction Assessment before the medical

examination and certified fit for duty.

A copy of the certificate of fitness shall be presented for permanent record at the Projects HR Department

and kept at Contractors Site Offices for permanent record to be transferred on project completion.

Only Site Specific Pre-employment medical examinations (Entry) will be accepted.

No exit medicals or pre-employment medicals from other mines or works will be accepted.

Medicals: Pre –medical

Exit medical

Pre–entry medical is required before starting on site should it be for longer than three (3) days.

14.1.2 Hygiene Facilities

Construction Welfare Facilities (Construction Reg. 28):

Notwithstanding the construction site provisions contained in the Facilities Regulations promulgated by

Government Notice No. R.1593 of 12 August 1988, as amended, a contractor shall, depending on the

number of workers and the duration of the work, provide at or within reasonable access of every

Construction Site, the following clean and maintained facilities –


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at least one sanitary facility for every 15 workers;

changing facilities for each sex; and

sheltered eating areas

A contractor shall provide reasonable and suitable living accommodation for the workers at Construction

Sites which are remote from their homes and where adequate transportation between the site and their

homes, or other suitable living accommodation, is not available. This shall be in accordance with the

National Building Regulations and Requirements.

The facilities shall be kept clean and odourless at all times.

No worker shall pollute the working with faeces or urine, nor wantonly misuse or foul any latrine. This will

be regarded as instant removal from the project site.

The contractor shall ensure sufficient hand wash facilities are provided with soap and hand towel at eating

areas and sanitation and ablution facilities.

14.1.3 First Aid Boxes

Contents: OH&S Act – General Safety Regulation 3

To be provided with contents as per minimum legal requirements. Boxes shall be provided in all working

areas and kept locked. Record to be kept, in an appropriate register of all treatment done. (SABS 1186

approved signs to indicate location of First Aid Boxes).

Remote working areas or activities shall have a First Aid Box available at the SMI Board with a valid First

Aider as part of the working team. The level of First Aider will depend on the type of work performed and

as indicated on the RA controls. Preferably a level three First Aider.

14.1.4 Emergency Numbers

Comply with Emergency Procedure

A list with emergency numbers to be posted at phones and in every office. Provide workers with stickers to

place inside their hardhats with emergency numbers printed on stickers.

The contractor shall provide a person qualified to give first aid attention on the Site at all times that the

contractor is carrying out work on the Site. The minimum qualification shall be that provided by the St

John’s Ambulance Brigade or as prescribed in the OH&S Act – General Safety Regulation 3.

15. ENVIRONMENT, BIODIVERSITY & LANDSCAPE FUNCTIONS

Intent

All significant potential and actual impacts of our activities and operations on the environment, biodiversity

and landscape functions are identified, analysed, evaluated and eliminated or otherwise treated, with the

aim of preserving the long-term health, function and viability of the natural environments affected by our

operations. Scientifically sound technologies and procedures are developed and implemented for the

effective management and conservation of biodiversity and landscape functions in the areas affected by

our operations.

15.1 ENVIRONMENTAL MANAGEMENT

Compliance : OH&S Act – Environmental Regulations & Environmental Conservation Act 73 of 1989,

Municipal Regulations and or all other relevant Environmental Acts and Regulations.

Procedure: Environmental Management

The Contractor shall be conversant and in the course of carrying out the Works shall comply with the

provisions of all Acts, Regulations, Ordinances, By–laws, Standards, Codes, Rules and Requirements of

Public, Municipal and other Authorities including without limitation all Environmental Laws and Conditions

granted under any Environmental Laws which in any way affect or are likely to affect or are applicable to

the works or services to be carried out by the Contractor, whether currently in force or hereafter enacted,

promulgated, made or imposed. (Applicable Legislation).

In this clause, “Environmental Laws” means all or any laws regulating or otherwise relating to the

environment including but not limited to laws relating to land use; land contamination; coastal protection;

pollution of air; pollution of waters including groundwater; use, storage and disposal of chemicals;

creation, storage, treatment, transport and disposal of waste; dangerous goods; public and occupational

health and safety; radioactive substances; marine environment or any other aspect of the protection of the


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environment.

The Contractor shall at all time while on the THE CLIENT premises or engaged in the works or services to

be carried out by the Contractor observe and implement the environmental management conditions.

The failure to comply with all Applicable Legislation or the environmental management conditions

constitutes a serious breach of this Contract and entitles Project Management, at its option and without

prejudicing its other rights and remedies against the Contractor, to terminate this Contract by giving not

less than 7 days’ notice to the Contractor.

Project Management may at any time without notice to the Contractor examine and investigate the

Contractors’ compliance with all Applicable Legislation and the environmental management conditions

and the Contractor shall cooperate with and assist Project Management’s officers with any aspect of such

examination and investigation.

The Contractor hereby indemnifies Project Management from and against all claims, demands, actions,

proceedings, costs and expenses, loss and damage of any nature whatsoever suffered or incurred by

Project Management as a result of the Contractors’ failure to observe or comply with any one or more of

the Applicable Laws.

The Project Management Representative may conduct an Environmental Impact Audit of the Contractors’

proposed operation and the Contractor shall comply with any direction by the Project Management

Representative in relation to the Contractors’ operations.

At all times during the execution of the Works, the Contractor shall preserve and protect the natural

environment in the general area of the site and the external areas that may be affected by his operations.

Environmental protection shall include, but not be limited to, the following issues:

Noise pollution, gaseous emissions, noxious and / or offensive odours, liquid waste collection, storage and

disposal, and solid waste collection, storage and disposal.

In the event of any perceived conflict between the “Environmental Laws” and the Contract documents,

the Contractor shall, prior to commencing the Work, refer such conflict to Project Management for

clarification.

15.2 HAZARDOUS MATERIALS MANAGEMENT

Compliance – Use and temporary storage of Flammable Liquids on Construction Sites

(Construction Reg. 23):

OH&S Act – Hazard Chemical Substances Regulations 9

OH&S Act – General Safety Regulation 9

OH&S Act – Hazardous Substances Regulations

Procedure: Hazardous Substance and Control

Hazardous Materials Management Standard

Notwithstanding the provisions for the use and storage of Flammable Liquids as determined in the General

Safety Regulations promulgated by Government Notice No. R 1031 dated 30 May 1986, as amended, a

Contractor shall ensure that –

where flammable liquids are being used, applied or stored at the workplace concerned, this is done in such

a manner which would cause no fire or explosion hazard, and that the workplace is effectively ventilated:

Provided that where the workplace cannot effectively be ventilated –

– every employee involved is provided with a respirator, mask or breathing apparatus of a type approved by

the Chief Inspector, and;

– steps are taken to ensure that every such employee, while using or applying flammable liquid, uses the

apparatus supplied to him or her;

– no person smokes in any place in which flammable liquid is used or stored, and such contractor shall affix

a suitable and conspicuous notice at all entrances to any such areas prohibiting such smoking;

– Flammable Liquids on a Construction Site is stored in a well-ventilated reasonably fire resistant container,

cage or room and kept locked with proper access control measures in place;

– An adequate amount of efficient fire-fighting equipment is installed in suitable locations around the

flammable liquids store with the recognized symbolic signs;

– only the quantity of Flammable Liquid needed for work on one day is to be taken out of the store for use;


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The information is to be provided at least two (2) working days prior to the expected commencement on

site:

purpose for bringing the hazardous substance onto the site,

proposed methods for handling / usage,

proposed method of disposal, and

proposed method of transportation.

. CONTRACTORS, SUPPLIERS & PARTNERS

Intent

All Contractors, Suppliers and Business Partners providing The client with products or services uphold

The client’s Business Principles, Sustainable Development Policy, Sustainable Development Standards

and performance objectives through systematic selection, engagement and management.

16.1 CONTRACTOR OHS Plan

Compliance: OH&S Act, Construction Regulations

Reference: Contractor Flow Chart

OHS Plan

The Contractor shall develop, implement and administer an Environmental Health & Safety Plan. The plan

shall be in writing and shall be submitted for approval to the Project OHS Manager prior to the

commencement of work under the Contract at site.

This shall be part of the Contractor adjudication deliverable file, and a Health & Safety Permit will be issued

on approval, for site establishment.

The plan shall demonstrate management's commitment to safety and include, but not be limited to, the

following minimum auditable elements:

1. INTRODUCTION

1.1 Mission

1.2 Purpose and Scope

1.3 Project Health, Safety and Environment Policy

1.4 Project Health, Safety and Environment Goals

1.5 Plan Objectives

1.6 Relationship between Project Health, Safety and Environment Documents

2. LEADERSHIP and COMMITMENT

2.1 The Values Supporting This Commitment

2.2 Demonstrated Commitment

2.3 Roles, Responsibilities and Accountability

3. HAZARD and RISK MANAGEMENT PROCESS

3.1 Effective Consultation

3.2 Top Down Planning

4. DESIGNING FOR HEALTH, SAFETY, ENVIRONMENT and COMMUNITY

4.1 Hazard Assessment During Design

4.2 Hazard Register

4.3 Design Phase SHE Risk Management Milestones

4.4 Management of Change

5. CONTRACTOR SHE ALIGNMENT

5.1 Contract Strategy

5.2 Pre – Qualification of Contractors

5.3 Pre – Contract Considerations

5.4 Tender Documents

5.5 Tender Evaluation

5.6 Pre – Award Alignment

5.7 Award

5.8 Pre – Mobilisation

5.9 Mobilisation

5.10 On Site

5.11 Review and Close Out

5.12 Procurement


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. LEARNING AND COMPETENCY

7. PROJECT SHE TRAINING and COMPETENCY REQUIREMENTS

7.1 Contractor and Sub – Contractor Duties

7.2 Minimum Pre – Training Requirements

7.3 Pre – Medical and Induction

7.4 Employee details

7.5 Visitors to Site

7.6 Inductions

8. INVOLVEMENT, COMMUNICATION and MOTIVATION

8.1 Safety Meetings

8.2 Behaviour – Focused

8.3 Incentive Program

8.4 Information and Learning

9. HAZARD MANAGEMENT ON SITE

9.1 Hazardous Activities

9.2 Hazardous Areas

9.3 Hierarchy of Control

9.4 Hazard Reporting

9.5 Communication of Reported Hazards

9.6 Top 5 Hazard Elimination Program

9.7 Job Safety Analysis

10. SAFE SYSTEMS OF WORK

10.1 Permits to Work

10.2 Project SHE Standards

10.3 Site SHE Programs

10.4 Public and Company Personnel Safety

10.5 Pre – Commissioning Safety Review

10.6 Commissioning

11. OCCUPATIONAL HEALTH and HYGIENE

11.1 Fitness for Work

11.2 Health and Hygiene Promotion Program

11.3 Hazardous Substances

11.4 Airborne Chemical Hazards

11.5 Noise and Vibration

11.6 Personal Hygiene

11.7 Protection of Outdoor Workers

11.8 Occupational Health Services on Site

12. PERFORMANCE TRACKING and ACCOUNTABILITY

12.1 Positive Performance Indicators

12.2 Workplace Observations and Audits

12.3 Reporting


13.1 Emergency Preparedness and Response

13.2 Incident Management

13.3 Injury Management

14. ENVIRONMENTAL PROTECTION

14.1 Resource Conservation

14.2 Soil and Groundwater Protection

14.3 Social Impacts

15. THE COMMUNITY

2 CONTRACTOR OHS CONTRACT D E L I V E R A B L E REQUIREMENTS

Contractors OHS Management File Requirements

Reference: Contractor Safety File Guideline

The “OHS File” shall specifically indicate the following for work under the Contract:

1. Proof of COID Registration, Legal Liability Insurances, UIF – Letter of Good Standing

2. A Legal Register and proof of relevant legislation

3. Company Organogram (depicting OHS Responsibility including Subcontractors)

4. Relevant Appointments including duties and responsibilities

5. Mandatory Agreement – OH&S Act Section 37.2

6. Site Specific OHS Management Plan – See item 16.1

7. Site Specific Fall Protection Plan


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8. Risk Management Plan (RMP)

9. Project Specific Baseline Risk Assessment

10. Project Specific Issue Based Risk Assessments

11. Contractor Induction Material

12. Contractor Training Needs Analysis and Matrix Indication Training, competency and skill level

requirements. (Based on Projects Training needs Analysis Matrix as Minimum requirement)

13. Company H&S Policy and Commitment Statement signed by management

14. Waste Management Plan

15. Traffic Management Plan (FRS)

16. Contractor Contact Telephone numbers

17. Resume of proposed OHS Practitioner / s

18. HIV Awareness Program

19. Contractor Pre – Qualification Questionnaire

20. OHS Cost Breakdown allocated to the project

21. Sub-Contractor selection and adjudication procedure

22. Acknowledgement Statement. A statement acknowledging that the Contractor has received, reviewed

and accepted the Project OHS Specifications as an integral part of his contractual obligations, and that his

tender includes all funding necessary to meet all obligations stipulated therein.

23. Occupations Assigned Pollutants Exposure

24. Alpha List of Chemicals to be used

25. List of Equipment emitting noise indicating noise levels per item.

Each element shall be comprehensive and shall fully address the issues involved and comply with Legal

Requirements.

The Project Management OHS Manager shall review the Safety Plan to ensure that it fully addresses all the

issues and complies with the requirements of the Contract requirements. If necessary the Contractor shall

amend the Safety Plan as required by the OHS Manager. Site access shall depend on the status of the Safety

File content.

Guidance with site establishment and general contractor operations are explained in the Contractor Flow

Chart

16.3 CONTRACTING PHILOSOPHY

Any site–specific hazards shall be made known to the Contractor, prior to commencing as well as safety

management expectations of the Project. This shall be made known at a pre–start OHS Meeting. The

Rules contained in this document are the minimum standards and requirements that Project

Management shall apply for the management of safety on the project.

16.4 WORKERS COMPENSATION REGISTRATION

The Contractor shall submit proof that all his and his Subcontractors’ employees are covered in terms of

the Compensation for Occupational Injuries and Diseases Act 130/1993, which cover shall remain in force

whilst any such employees are performing work for or on behalf of Project Management.

16.5 SAFETY ASSURANCE

The Contractor shall maintain all facilities and equipment to ensure continued safe operation, the health of

people and the minimum practicable adverse environmental impact.

The Contractors’ system shall provide for the periodic review of hazards and for routine inspection of

activities, plant, equipment, and premises related to the work under the Contract. Such reviews shall have

regard for work hazards, process hazards, engineering integrity, containment of materials, fire protection

systems and other measures to ensure fitness for purpose and full accord with these Safety Requirements.

Appropriate records, relating to equipment, plant or facilities and their processes shall be maintained by

the Contractor.

Health assessment, rehabilitation and return-to-work shall be established and maintained, and employee

records, including demographic and occupational data, retained in a retrievable form to facilitate incident

and accident prevention.

16.6 OHS NON – COMPLIANCE

Standing time resulting from any OHS non-compliance with legal or site specific requirements will not be

entertained by THE CLIENT, Projects Management or appointed The client Agents and will be for the

Contractors own account.


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Appointed Principle Contractors shall be liable and accountable for any cost, claims or delays arising from

his subcontractor relating from OHS non–compliance.

Any corrective action implemented due to non–compliance from the Contractor or his Subcontractor with

relation to OHS Site Specifications and Directives, from the Client or his appointed Agent shall be for the

Principle Contractor’s account.

Personal Consequence Management –

A colour code tagging system shall be implemented to identify individual OHS contraventions as follows:

– A Yellow indication on the badge will identify first offence

– A Red indication on the badge will identify second and final offence

– When an employee has a Yellow identification mark on his badge and found contravening OHS compliance

again, he will be issued with a Red identification mark.

– When an employee has a Red identification mark and found contravening OHS requirements, he will

be denied further site access.

The System shall be managed by the Project OHS Manager and decisions shall be risk based

depending on the severity and potential of the contravention.

The Project OHS Manager’s decision shall be final.

Contraventions on the Cardinal Rules (Non Negotiable Rules) shall be treated as instant removal from the

project.

Management shall not be exempted from this.

Contractual Penalties & Clauses –

The contractor shall be held liable for OHS performance based on OHS performance measured through

OHS Audits, Leading and Lagging Indicator trends subjected on contractual agreements and clauses as per

contract.

Special attention is needed regarding the following:

Common non-compliances by Contractors regarding legal requirements:

– Supervisors condoning at – risk activities

– Supervisors condoning at – risk conditions

– Management or Supervision not present at work site

– Use of defective / sub – standard equipment / plant

– No or Substandard DSTI / RA conducted / communicated

– Complete or partial non–compliance with Project OHS Specifications and Requirements

16.7 CONTRACTOR CONDUCT

Guidelines

Guidelines to the most important rules that shall be implemented and maintained by each Contractor:

– Compliance to the Occupational Health and Safety Act and Construction Regulations

– Requirements stipulated in the Project Management Safety Audit Protocol / Start–Up Checklist

– Risk Assessments for all activities

– Daily communication of Safe Task Instructions and Work Procedures before work commences

– Daily Management Safety walkabouts by Managers, Supervisors and OHS Practitioners

– Daily Planned Task Observations by all supervisors and foremen

– Roll–Out and implementation of the One Pager Task / Activity Rules

– Safe Access & Egress to and from work areas

– Compulsory use of Lifelines, Safety Harnesses & Fall Arrestors (Attached at all times and use of double

lanyards!)

– Scaffolding shall comply with Legal, SANS and Project Management Standards (shall be tagged

accordingly)

– Good Housekeeping and Stacking Practices

– Safe Lifting, Rigging and Slinging Practices

– Complying to Legal and Project Management Standards for Lifting Machinery & Equipment

– Rigging Studies for all heavy and / or difficult lifts


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– No Lifting in wind conditions exceeding 30 km/h (This is only a guide it shall also depend on Risk

Assessment / Rigging Study / Shape Mass & Size of load and the capability of the Crane to be used!)

– Solid Barricading – Excavations, Overhead Work and all Openings

– Securing of Tools and Equipment at heights

– Clearing of work platforms after every shift

– Wearing of Gloves applicable to task and adequate eye protection for all activities

– Use of Spacers / Wedges when fitting equipment

– Prohibiting certain work in wet conditions (No Work on wet steel)

– Double eye protection to be used by all personnel and assistants performing grinding, cutting and welding

operations

– Erecting of shields / use of fire blankets at grinding, welding & gas cutting operations to contain sparks.

– Fire Extinguisher with user when doing hot work

– Flashback Arrestors at cylinders and torches and proper clamps (Gas Cutting Equipment)

– Correct Manual Lifting Operations.

– Guide ropes to be used for all lifts. (Stand clear of lifting operations).

– Fire watch shall be posted when commencing hot work in hazard prone areas

– Permits to be obtained and adhered to

– Nobody to be transported on the back of a LDV or truck

– Tables fitted with vice grips shall be placed in work areas for artisans to perform their work.

– Safety Management Information board shall be erected in each work area per foreman and the following

minimum information displayed:

Method Statement,

Risk Assessment,

Daily Safe Task Instruction,

Supervisor & contact detail,

Safety Representative,

First Aider, and

Emergency Contact Numbers.

Personal Conduct

– Persons in charge of unskilled persons and new employees are responsible for ensuring that these

employees are aware of the hazards / risks involved in the work they are doing, and shall observe the

safety rules.

– An employee who notices anything that might be dangerous to life or limb or that can cause damage to

property or the safety of any other person, shall, as soon as possible inform the person who is responsible

for that section of the site.

– No person shall act in a manner that endangers or is likely to endanger, the safety of any other person, or

cause harm to any other person.

– Any employee who becomes aware of any person disregarding any safety rules shall remind that person of

the rules. If he / she persists in disregarding the rules, the matter shall be reported to his / her Supervisor /

OHS Practitioner.

– Running on the site is forbidden except in an emergency.

– Fooling, skylarking, horseplay, practical joking, fighting or in any way acting irresponsibly or in an

undignified manner, is prohibited.

– No person shall damage, alter, remove, render ineffective, or interfere with anything that has been

provided for the protection of the site, or for the health and safety of persons.

– Interfering with or unauthorised use of fire extinguishing equipment is prohibited.

– No person in a state of intoxication or any other condition that may render him incapable of controlling

himself or other persons under his charge shall enter or be allowed to enter the site.

– Intoxicating drinks, liquor or non–prescription drugs shall not be taken into the site.

– Firearms or any other weapon shall not be taken into the site.

– Cameras shall not be taken into the site. (Only with written permission from Project Manager or the

Construction Manager).

– All safety and warning signs shall be obeyed.

– If you become ill at work, report to your Supervisor.

– Your Supervisor / OHS Practitioner are responsible for investigating every incident that occurs in his

section, even though the incident may not result in personal injury or property damage. The reason is to

find out what can be done to prevent a similar incident in the future.

– Cooperate with the Investigator.

– State the facts and tell all you know.

– Never assume or reach conclusions.


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– On entering or leaving the Site, do not take short cuts. Follow designated walkways to and from your

work place with the required PPE. Walk, do not run, and be alert for vehicle traffic.

THIS PERSONAL CONDUCT S H AL L BECOME PART OF THE DAILY TOOLBOX TALKS AND GROUP

MEETINGS

16.8 CONTRACTOR AND SUB–CONTRACTOR MANAGEMENT

The Contractor shall establish, maintain, and ensure that all his Subcontractors establish and maintain

safety, health and environmental standards and systems as necessary, and to comply with applicable

legislation, the Occupational Health & Safety Act & Regulations and Projects OHS Specifications under

the Contract.

Principle Contractors shall demonstrate to the Client that Subcontractors underwent a proper adjudication

process during tender phases aligned with the Projects OHS deliverable adjudication requirements.

Contractors and Sub-Contractors

Compliance: Principal Contractor and Contractor (Construction Reg. 5):

The Contractor shall be solely responsible for carrying out the work under the Contract, having the highest

regard for the safety of his employees, Management and persons at or in the vicinity of the site, as well as

the safety of the works, temporary work, materials and the property of third parties.

16.9 CLOSURE AND START UP

To prescribe minimum requirements for shutting down and starting up of Contractors after shutdown and

to ensure that shutdowns and startu ps take place in a structured manner with adequate consideration

being given to the associated risks and hazards.

This Procedure must be followed when the contractor close his operation on site for any period longer

than five days consecutively.

This Procedure applies to all works on the Projects.

16.10 CONTRACTOR OHS FILE HANDOVER

The Contractor shall be required to submit his project closure OHS file to the The client OHS

Department for review and acceptance as per procedural and legal requirements. The above mentioned

procedure includes a closure certificate that must be submitted for acceptance by relevant contractual

parties.

A portion of the Contractors final payment certificate shall be withheld to ensure full compliance with

relevant procedural requirements as referenced by the above referenced procedure. Payment shall be

released upon submittance of the approved certificate from relevant appointed responsible persons

assigned for review of the file content.

17. SOCIAL AND COMMUNITY ENGAGEMENT

Intent

The social impact of our activities, community concerns, needs and the social risks to our operations are

identified and addressed through the effective implementation of community relations strategies which

uphold and promote human rights and respect cultural considerations and heritage.

Social involvement plans aim to enhance the socio-economic capacity and well-being of the communities

associated with the Group’s activities, avoiding dependency and contributing to the development of

sustainable livelihoods.

Plans are established through engagement with communities and relevant organisations and are

coordinated between the different levels of the organisation and with external governmental or

development organisations.

17.1 Contractor Employment Requirements

Local labour shall only be employed through The client Projects HR Department.

Job seekers shall not be accommodated at the site entrance of surroundings pertaining to the project area.

Demographic statistics to be reported on a weekly basis on the provided statistical return format.

The Appointed Agent shall ensure proper record keeping of appointed contractor and supplier details

including BEE status and shall make available these records for audit and trail purpose.


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18. LIFE CYCLE MANAGEMENT – PROJECTS & OPERATIONS

Intent

Sustainable Development (OHS) risks are identified, analysed, evaluated and treated in a timely and

integrated manner during acquisitions, divestitures and throughout all phases of the project life cycle, i.e.

exploration, pre–feasibility, conceptual design, detailed design, procurement, construction, commissioning,

operation, decommissioning, closure, rehabilitation, post-closure care and maintenance and disposal. On

the basis of scientifically sound and adequate information, the closure of sites and operations is properly

planned for, costed and implemented in accordance with accepted leading practice, applicable laws and

regulations and in an environmentally and socially sustainable manner.

18.1 DESIGNING FOR SAFETY AND THE ENVIRONMENT

designing for safety is a process aimed at minimising injury and death, product damage and destruction, and

harm to the environment, by utilising a systematic approach to the identification and control of high- risk

areas.

Incorporating safety into the early stages of the design process – ‘design for safety’ – may be the most

effective way to reduce or eliminate potentially serious risks. The phases of ‘design for safety’ are:

Note how they mirror the steps in the Risk Management Process, (i.e. Establish the context / Identify the

Risk / Analyse & Evaluate the Risk / Assess the Risk / Treat the Risk – and then Review / feedback).

The Contractor shall implement an Engineering Management Process that ensures safety of designs

performed by him. These designs include temporary works as contemplated in the Construction

Regulations.

Where the design of parts of the works form part of the Contractors Works Information, specific Design

for Safety and Environment requirements will be specified in the Contractors work scope as per tender

agreement contract.

Contract Specific Health and Safety Requirements

Contractor shall communicate the anticipated risks and hazards resulting from the design to his employees and

reflect the risk mitigation measures in the Safe Work Procedures for the temporary works.

– Contractor Quality Control Plans shall provide for the integration of the “Designer” intervention points,

both for temporary works and for designs performed by others.

– HAZOP assessments shall be required for all designs and installations on the project. This shall be in

accordance with the Project Risk Management Procedure.

18.2 PROJECT MANAGEMENT

OHS risks of new developments are identified, analysed, evaluated and treated by processes that

include:

– An appropriate level of baseline OHS assessments prior to commencing construction activities.

– Pre-feasibility studies that identify and fundamental OHS impediments, and the completion of detailed

Social, Health and Environmental Impact Assessments.

– The development and implementation of Risk Management Strategies.

– A mechanism to ensure the transfer of knowledge concerning OHS risks and their management, between

each phase of the project life cycle.

A documented Project management system, relevant to OHS issues, is used to deliver all projects

and developments through:

– Formal evaluation of the conceptual design,

– Formal evaluation of the detailed design,

– Identification and management of all reasonably foreseeable OHS risks, constraints and opportunities

related to the project,

– Compliance with The client’s Business Principles, Policies, 17 OHS Standards and all relevant OHS

legislation, standards, codes and requirements,

– Applying experience from previous projects in the appropriate context to project development,

– Site and project management systems to manage construction OHS Risks,

– Design and construction that complies with sound engineering and technical standards,


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– Periodic Project Audits (to monitor project OHS milestones and outcomes)


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. PRODUCT STEWARDSHIP

Intent

An integrated system is implemented and maintained which identifies, analyses, evaluates and treats

Sustainable Development (OHS) impacts and risks associated with our products and services throughout

their life cycle, including during the stages which may be beyond The client’s direct control, such as use,

recovery, recycling and disposal.


Intent

A management culture exists that promotes the recognition, response, reporting and investigation of

incidents, including near-hit. Appropriate corrective actions are implemented and applicable learning is

shared within the commodity business and across The client and is incorporated into relevant

Sustainable Development management processes.

20.1 INCIDENTS AND ACCIDENTS

Compliance: OH&S Act – General Administrative Regulations 6 and 8

Procedure: Incident Reporting & Investigation Procedure

The Contractor shall notify the Project Management Representative immediately of any non –conformance to

procedures or of any other incident within the Contractor and his Subcontractors’ areas of responsibility in

writing.

The Contractor shall investigate all incidents on the ICAM format (or on the format prescribed by the OHS

Manager), provided by the Project OHS Department.

ICAM investigations shall be completed for:

Medical Treatment Cases

Lost Time Injuries

Fatal

Any incident with the potential to cause serious harm or result in a fatal. (HPI)

Any Incident so defined by the Project OHS Manager

ICAM investigation shall be completed and submitted within 36 hours to the Project OHS Manager.

An incident is an unplanned or unexpected variation from normal processes of production or other activities

resulting in the potential for, or actual damage to, plant or equipment, the environment or injury or illness

to Contractors, Subcontractors or their employees or any other person.

A non–conformance is variation or a non–conformance to these OHS r e q u i r e m e n t s . The Contractor shall

investigate the incident or non–conformance immediately and shall give the Project Management

Representative an immediate preliminary report and a written report within twenty–four (24) hours of the

incident / non–conformance.

The Contractor is reminded that this Accident / Incident / Non–conformance Report does not exempt the

Contractor from providing accident reports required by Statutory Authorities, in particular, the

Contractors’ responsibility for reporting accidents in accordance with the requirements of the OH&S Act &

COID Act.

It is essential that the Contractor demonstrate that corrective action has been taken and that correction

action is communicated by a predetermined means to all Contractors staff affected.

The Contractor shall implement a procedure for reporting and investigation of accidents, as well as

evaluating safety performance Standard Workplace Injury and Disease Recording Standard.

2 INCIDENTS AND CLASSIFICATIONS

Near Hit – Where a dangerous act / condition occurred and no one got injured and no damage to

property, but the likelihood exists that as a result of the act / condition an injury could be caused or

property could be damaged.

Health / Hygiene Incident (Occupational Illness / Diseases) – an incident which affects the health or

hygiene of an employee. An Occupational Illness or Disease is contracted or exacerbated as a result of the

conditions or environment of employment.

– The basic difference between injury and illness is the single event concept. If the event resulted from


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something that happened in one instance, it is an injury.

– If it resulted from prolonged or multiple exposure to a hazardous substance or environment factor, it is an

illness.

– Categories may include:

Noise Induced Hearing Loss

Musculoskeletal Injury (e.g. Repetitive strain injuries / occupational overuse syndrome)

Dust disease

Occupational Exposure Disease / Disorder (e.g. Lead / Chemical)

Dermal Condition (e.g. Dermatitis)

Vibration Injury

Occupational Cancer

Allergic Reaction / Environmental Sensitivity

Respiratory Diseases / Disorders (e.g. Asthma / Rhinitis)

Caissons Disease (Decompression Illness)

Cardio Vascular Disease / Disorder

Infections Disease

Ingestion Injury

Mental Illness / Condition (e.g. Work – related stress)

Nervous System Disorder

Reproductive Disorders

Environmental Incident - an incident which results in an impact on the environment, and can be classed as

one of the following categories:

Category 1: Negligible (caused negligible, reversible environmental impact, requiring very minor or no

remediation)

Category 2: Minor (caused minor, reversible environmental impact, requiring minor remediation)

Category 3: Significant (caused moderate, reversible environmental impact with short – term effect,

requiring moderate remediation)

Category 4: Serious (caused serious environmental impact, with medium – term effect, requiring significant

remediation).

Category 5: Disastrous (caused disastrous environmental impact, with long – term effect, requiring major

remediation).

Property Damage – an incident which results in the damage to company property.

First Aid Case (FAC) – A First Aid Case (FAC) is a minor work related injury which in normal circumstances

can be treated by the victim himself / herself. This usually includes application of non–prescription

medicines e.g. antiseptic ointment and small wound dressings. If the treatment given by a medical

professional amounts only to that described in this definition the case will remain a FAC.

First Aid Injuries include:

– Visits to a medical practitioner / physician solely for observation, counselling or first aid treatment

Diagnostic procedures such as X–Rays and blood tests, including the administration of prescription

medications used solely for diagnostic purposes, e.g. Eye drops to dilate pupils.

– Using a non- prescription medication at non – prescription strength, i.e. using medication that does not

require a physician’s prescription.

– Administration of immunisations, e.g. Tetanus, hepatitis, influenza.

– Cleaning, flushing or soaking wounds on the surface of the skin

– Using wound coverings such as bandages, band–aids, gauze pads, etc. or using butterfly bandages or

steric–strips

– Using hot or cold therapy\

– First degree burns

– A series of less than five preventative treatments by a physiotherapist or chiropractor, without medical

restrictions by a physician.

– Using no – rigid means of support, such as elastic bandages, wraps, non–rigid back belts, etc.

– Using temporary immobilisation devices while transporting an injured person e.g. splints, slings, neck brace,

back boards, etc.

– Drilling of a fingernail or toenail to relieve pressure, or draining fluid from a blister

– Removing foreign bodies from the eye using only irrigation or a cotton swab.

– Removing splinters or foreign material from areas other than the eye by irrigation, tweezers, cotton swabs or


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other simple means

– Using finger guards

– Using massages

– Drinking fluids for relief of heat stress

– One time administration of oxygen therapy

Medical Treatment Case (MTC) – A medical treatment case (MTC) is a work related injury which has not

been classified as an LTI or RWI, and which results in the injured receiving attention which under normal

circumstances would only be received from a medical professional (e.g. doctor, nurse, paramedic,

physiotherapist etc.) via medical treatment and / or prescription. The injured will be able to resume his / her

regular duties on the day following that of the injury.

The following notes apply:

– An injury which first resulted in (for example) an LTI and where the injured after resuming work continues to

receive medical treatment for that injury will remain reported as an LTI.

– Precautionary examinations, such as the taking of X – Rays, are not considered to be MTCs. The

application of sutures (stitches), or the removal of a foreign body embedded in the eye, are examples of

MTCs. The criterion is the treatment, not the examination.

Medical Treatment Injuries include:

– Any work – related injury resulting in a loss of consciousness.

– Use of prescription medication, i.e. medication than can only be prescribed by a medical practitioner /

physician. (Except for a single dose or prescription medication administered on the first visit to the

physician).

– Use of stitches / sutures or staples to close a wound.

– Infection from a work – related injury requiring antibiotics.

– Second and third degree burns – based on the treatment required and the risk of infection e.g. a burn from

a small drop of molten metal to the wrist may only require first aid treatment, whereas if a broader area is

affected then medical treatment may be required.

– Removal of foreign bodies from the eye requiring more than irrigation or cotton swaps to remove them.

– The use of casts, splints or other rigid stays to immobilise parts of the body.

– A positive X – Ray diagnosis for fracture(s).

– Surgical removal of foreign material or dead skin i.e. Surgical debridement

– Removal of fingernail or toenail

– A series of five or more treatments by a physiotherapist or chiropractor.

– Admission to hospital for observation for more than 12 hours.

A Lost Time Injury (LTI) – occurs when a person is injured in the execution of his / her duties and as a

result of this injury is unable to perform his / her regular duties for one full shift or more on the day

following the day on which the injury was incurred, whether a scheduled work day or not.

A lost time injury is registered as a safety statistic when the injury is confirmed as a work – related

compensable case by the juriohsictional worker’s compensation board. The injury must also be confirmed by

a medical practitioner / physician, as deemed appropriate by the juriohsictional worker’s compensation

board.

A fatality is also recorded as an LTI


– Days lost are calendar days regardless of whether the injured was due at work or not on any of those days

and includes scheduled time off.

– Regular duties are those duties associated with the job description of the injured.

– Normal daily travel to and from work is only considered as being work related if the transportation is

owned, hired or contracted by the Company.

– Restricted work (or light duties) which may follow on from lost time will be counted as lost time.

Lost Time Injury Days (LTID) – are the actual number of calendar days a person was unable to work due to

an occupational injury, illness or disease, from but not including, the last day worked.

Lost Days shall be accumulated on a monthly basis until the ill or injured person returns to work, or up to a

maximum of twelve months for any individual occurrence. If employment is terminated a maximum of twelve


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months lost time shall be assigned. In the case of a fatality, 12 months lost time shall be assigned with an

automatic 12 months lost time in the month in which the fatality occurred.

Disabling Injuries – Disabling Injuries are LTI’s and RWI’s

Restricted Work Injury ( RWI ) – A restricted work injury, illness or disease (RWI) is a work related injury,

illness or disease which results in the injured being able to return to work on the following shift, but unable

to carry out his / her regular duties (light duty or light work).


– Restricted work days are calendar days regardless of whether the injured was due at work or not on any of

those days and includes scheduled time off.

– RWI’s only occur if restricted work days are the only consequence of the injury, illness or disease (in other

words, if no full days are lost).

– Restricted work days may occur after a lost time injury and the resulting lost days. In this case the event

will remain a LTI and not be reduced to, or double reported as a RWI.

Restricted Work Injury Days (RWID) – is the number of calendar days a person was assigned Restricted

Work Duties due to an occupation injury, illness or disease from, but not including, the last day worked. Will

be accumulated until the ill or injured person returns to work or up to a maximum of twelve months for any

individual occurrence. If employment is terminated, 12 months’ time lost shall be assigned.

Permanent Disabling Injury (PDI) - this is also known as a permanent damage injury, and is any

occupational injury:

– From which there has not been, or is not expected to be, full recovery. This must be confirmed by a

medical practitioner / physician, as deemed appropriate by the juriohsictional worker’s compensation board.

Which has substantial negative consequences for the individual, e.g. permanent damage to body and body

and function, all part or full amputations, including loss of appendages.

– A Permanent Disabling Injury shall be recorded in the month of the injury occurrence.

– A Permanent Disabling Injury shall also be recorded as an LTI, RWI, MTI or Occupational Disease, as

appropriate.

Minor Permanent Disability (Minor PD) – such as partial loss of a digit, hearing or sight impediment etc.

Major Permanent Disability (Major PD) – such a disability includes loss of an eye, loss of a limb, hearing

loss, paralysis from the waist down or redeployment with loss of income. Note PD’s are not used as part of

the LTIFR calculation.

Fatality – A death resulting from an occupational injury, illness or disease, identified within the reporting

period. A fatality is also recorded as an LTI, with an automatic 180 calendar days lost time assigned to it in

the month in which the fatality occurred. (E.g. Fatality occurs in September, record 180 LTI days lost in

September).

Critical Incident (CI) - An incident which falls into one of the following three categories:

1. Injury or Damage to Assets or Loss of Operations

An event, which has caused:

– Single or multiple fatalities; or

– Life threatening injury to a person(s), i.e. injuries that require immediate, aggressive action by site,

ambulance and medical staff, such as urgent or emergency surgery, admittance to an intensive care or

high dependency facility

– Damage to assets or property, or loss of operations, to a value greater than US$ 0.5 million

2. Environment – Category 4 (Serious) or Category 5 (Disastrous)

– Environmental Incidents

3. Media Attention – Public exposure of a serious, negative consequence

High Potential Risk Incident (HPRI) – An event, or near miss, which could have:

– killed, or permanently disabled, a person(s); or

– Caused life threatening injury to a person(s); or

– Caused damage to assets or loss of operations to the value of greater than US$10 million; or

– Caused a Category 4 or Category 5 environmental incident


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– Caused media attention / public exposure of a serious, negative consequence

Project Incident Statistics – are the monthly returns of:

Fatalities;

Lost Time Injuries;

Medical Treatment Cases;

First Aid Cases

Near Hits

Damages

Environmental Incidents

Hygiene / Health Incidents (Occupational Illness / Disease)

Hours of Exposure – is the total number of hours worked by all employees (permanent or temporary)

and contractors in the reporting period.

Lost Time Injury Frequency Rate (LTIFR) – is the rate of occurrence of LTI’s per 1 000,000 hours

worked.

LTIFR = Number of LTIs x 1,000,000

Hours of exposure

Reportable Injury

Where an employee got seriously injured and the injury must be reported, according to the Occupational

Health and Safety Act and Compensation for Occupational Injuries and Diseases Act, to the Department of

Labour.

Total Recordable Injuries

Total Recordable Injuries include:

Lost Time Injuries, inclusive of fatalities (LTIs)

Restricted Work Injuries (RWIs)

Medical Treatment Injuries (MTIs)

Total Recordable Injuries = LTIs + RWIs + MTIs

20.3 CATEGORISATION OF INCIDENTS (AGENCY)

The Project OHS Dashboard requires that all MTC’s, PDs, LTIs and Fatalities are categorised into one of

the following incident / accident categories (i.e. what did the incident result from or is due to – the agency);

– Fall of Ground (FOG)

– Transportation

– Moving Machinery

– Electricity

– Fire / Explosion

– Falling (from height or into)

– Falling Objects

– Materials Handling

– Other

20.5 STATISTICAL REPORTING – RESPONSIBILITIES

Each of the Contractor OHS Practitioners is responsible for collecting, recording, calculating and reporting

the OHS Statistics. OHS statistics are to be reported to the Project OHS Manager.

The Project OHS Manager is responsible for consolidating the OHS statistics from each contract and

reporting these to the Project Management Team.


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20.6 STATISTICAL REPORTING – PROCEDURE

Each week each Contractor is required to report (qualitative) all incidents which have occurred during the

week:

– Incidents and incident trends for week and month to date

– Injuries (all new injuries during the week to be reported on the initial Accident Notification Report),

including FAC’s, MTC’s, LTIs, PDs and Fatalities.

– Proactive Safety initiatives for forthcoming week based on work programme

– Report on medical condition of personnel previously injured while on duty

– Report on status of remedial actions (actions closed, in progress, not yet started).

20.6.1 Safety Statistical Calculations

Below follows the safety formulae for the calculation of the safety statistic. Please note that these must be

calculated for defined periods (i.e. a calendar month, a year or project to date);

Lost Time Injury Frequency Rate (LTIFR)

LTIFR = No. LTI’s x 1,000,000

Hours of exposure

Fatality Frequency Rate (FFR)

FFR = No. Fatalities x 1,000,000

Hours of exposure

Lost Time Injury Severity Rate (LTISR)

LTISR = No. days lost (due to LTI) x 8 (hrs in day) x 1,000,000

Hours of exposure

Serious Injury Frequency Rate (SIFR)

SIFR = No. serious injuries x 1,000,000

Hours of exposure

20.6.2 Incident Reporting

All incidents shall be reported to the Project OHS Manager immediately via phone. The appointed

responsible manager for the company shall be held accountable to ensure compliance.

The following incident reporting formats shall be used and complied with as follows; unless otherwise

directed by the Project OHS Manager:

– Deviations – Deviation Report & Action Plan

– All Incidents – Preliminary Incident Report Incident Flash Report

– All FAC / MTC / LTI / HPI / Fatal during weekly period – Incident Feedback Report

– Near Hits – Near Hit Report

– Health & Hygiene Incidents

– Environmental Incidents

– Damage to Plant and Equipment–

First Aid Cases (FAC)

– Medical Treatment Cases (MTC) – ICAM

– High Potential Risk Incidents (HPRI) – ICAM Report

– Critical Incidents (CI) – ICAM Report

– Lost Time Injuries (LTI) – ICAM Report

– Fatalities – ICAM Report


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MAJOR INJURIES

Report to Supervisor

Render First Aid or appoint

someone to render First Aid

Report to H.O.D. Safety Officer

Safety Representative on same shift

Investigate accident compile

accident report within 72 hours

Resident Engineer reports to

Inspector of Machinery or

Inspector of Mines

SICKNESS

Report to Supervisor

Refer to Dressing Station

Nursing Sister refers to Doctor

or hospital if required

20.6.3 Incident Feedback Sessions – Steering Committee

The Committee will be responsible to ensure the evaluation of proper incident investigations and that

sufficient and adequate preventative control measures are implemented to ensure no – repeats.

The appointed responsible Contractor Manager, Supervisor and OHS Practitioner shall be required to

attend this session when incidents were experienced the previous week.

The appointed Contractor Manager shall be responsible for feedback and not the Line Management.

Feedback shall be demonstrated and made available on the format supplied by the Project OHS

Manager.

20.7 INJURY TREATMENT & REHABILITATION

The Construction Manager shall immediately inform the Project Manager of all Medical Treatment

Incidents (MTI’s).

The Contractors Manager or site OHS Practitioner shall accompany injured people to the approved doctor

/ hospital and ensure the best prompt treatment and soonest possible return to work.

If a person is hospitalised and or booked of, the Contractors Manager shall submit a daily report based on a

medical opinion regarding the status and expected return to work date to the Project OHS Manage

Should an injured person require regular checkups by a doctor and or dressings to be changed, the

Contractors Manager shall arrange for transport and ensure that it happens and not allow secondary

infections to result in Lost Time Injuries.

The Contractor or his representative shall not contact the external medical services without the permission of

the Project OHS Manager.

20.8 TYPICAL EMERGENCY PROCEDURE

SERIOUS INJURIES

REPORTABLE INJURIES

FATALITIES

Remove from danger area -

if possible or make safe Do not

endanger

anybody else

Make the area safe.

Stop all moving equipment and

machinery in the area of the

accident. Ensure not to disturb

any evidence

Render First Aid or appoint

someone to render First Aid

Call Ambulance

Appoint

Continuos

Witness

Report to H.O.D. Safety Officer

Safety Representative

Phone Chief Safety Officer

PLEASE NOTE IMPORTANT

Chief Safety Officer reports to

Business Manager, Resident

Engineer,

Business Area Manager, and

Construction Manager Survey

AS FAR A POSSIBLE - ALWAYS

REFER ANY PATIENT TO

DOCTOR ON STANDBY


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21.0 MONITORING AND REVIEW

Intent

Through the ongoing monitoring of Sustainable Development (OHS) performance and routine

management reviews, the adequacy and effectiveness of OHS strategies, plans, systems, programmes and

processes are routinely assessed and actions are taken to address weaknesses and share good

performance across the organisation.

The annual OHS management reviews are documented and include observations,

conclusions, recommendations and follow-up.

The Group and commodity business level Sustainable Development Policies and Sustainable Development

Standards are reviewed at least every three years and revised as required.

21.1 PERFORMANCE MEASUREMENT AND REPORTING

The Contractor shall complete and submit to the Project Management Representative, OHS

Performance Statistical Report every Monday on a weekly basis before 09h00.

– Statistical data shall be compiled for all incident types. Statistics shall be compiled weekly, monthly, for the

current year to date, project to date and progressively for a twelve-month period.

– The Contractor will be required to submit weekly and monthly health and safety reports.

– Statistics shall be compiled in both table and graphic formats.

– Statistics shall be analysed to identify trends and high risk areas, processes and activities.

– Statistical data shall be reviewed regularly in order to quantify improvement or deterioration in

performance.

Statistical data and analysis shall be distributed to managers for information and shall be discussed at all

Safety and Health and Committee meetings.

21.2 Leading indicators

LIGHT VEHICLE

– Does the vehicle have safety belts for all occupants?

– Does the vehicle have roll over protection?

– Does the vehicle have a driver side air bag?

– Is the vehicle highly visible (lights, color, reflective tape)?

– Does the vehicle have a buggy whip?

– Does the vehicle contain a first aid kit?

– Does the vehicle have triangles or beacons?

– Does the vehicle have a pre-operation inspection book?

SURFACE MOBILE

EQUIPMENT

– Does the vehicle have safety belts for all occupants?

– Does the vehicle have adequate lighting? (head lights, tail, brake etc.)

– Does the vehicle have adequate walkways, railing, steps and boarding facilities?

– Does the vehicle have a reverse alarm?

– Does the vehicle have chock blocks?

– Does the vehicle have a horn?

– Does the vehicle have effective guarding on accessible moving parts?

– Does the vehicle have security systems to prevent unauthorized operation?

– Does the vehicle have a form of communication (cell phones, radios)?

– Is the windscreen and windows in a good condition?

– Has the vehicle undergone a pre operation safety check?

HAZARDOUS

MATERIALS

– Is there provision for safe venting, drainage and containment?

– Is there a label on the storage vessel?

– Is an MOHSS readily available?

– Piping that contain hazardous substances must be marked; direction of flow must be indicated?

– Has a risk assessment been done on this substance?

– Is there a site register that contains a list of all hazardous materials used by that individual / contractor?


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EQUIPMENT

SAFEGUARDING

– Is there a fail-to-safe switch installed on this manually operated rotating plant?

– Are the guards in position and in a good condition?

ISOLATION

– Does the person working on the equipment have a valid isolation permit?

– All isolation points are identified positively?

– Are the isolation tags highly visible?

– Has the authorized person checked that the equipment is safe?

WORKING AT

HEIGHTS

– If person works at a height of 1.5 meters or more, it is regarded as working at heights.

– Does the person work within two meters of an opening? Fall restrained equipment should then be used.

– Fall arrest equipment must be used where there is potential to fall more than 1.5 meters.

– Has a risk assessment been done on this job?

– Has the equipment undergone a pre use check?

– Does the person work alone where fall arrest equipment is required?

– Is the person's helmet secured with a chin strap?

– Can tools and equipment fall from a height?

– Is suitable barricading in place on the lower levels?

Lost Time Injury Frequency Rate Nr of LTI's x1,000,000 / actual man-hours WEEKLY

First Aid Injury Frequency Rate Nr of FAC's x1,000,000 / actual man-hours WEEKLY

Medical Treatment Injury Frequency Rate Nr of MTC's x1,000,000 / actual man-hours WEEKLY

Total Recordable Injury Frequency Rate Nr of TRC's x1,000,000 / actual man-hours WEEKLY

High Potential Incidents # of High Potential Incidents WEEKLY

Damage Cases # of Damage Cases WEEKLY

Near Hits # of Near Hit Cases WEEKLY

Compliance to FRS 1ST 2ND AND 3RD PARTY AUDITS QUARTERLY

21.4 PROJECT TARGETS

Project targets will be set according to current trends and project status based on leading and

lagging indicators.

This will be communicated to all relevant parties by means of distribution of trend analysis reports

and meeting minutes.

Specific targets related to statistical achievements shall also be set by the Project Management team

with effective communication of set targets and achievements.

Contractors will be required to establish individual statistical trend with their operation based on

their scope of work.

21.5 AUDIT OF CONTRACTORS OHS Compliance

Compliance: OH&S Act, Section 8 (g)

The Project Management OHS Department shall conduct on a regular basis audits (at least monthly) of the

Contractors’ OHS Systems to ensure compliance with the requirements of the Contract and to ensure that

the Contractor is not exposing Project Management or others to unacceptable risks or to non- compliance

in regard to Project Management’s obligations under the Occupational Health and Safety Act and

Regulations and / or other legislation and rules stipulated in this manual.

A formal auditing schedule shall be distributed whereby auditing intervals shall be conducted on.

The Contractor shall demonstrate to the Project Management 1st and 2nd party audits and reviews

to ensure compliance with set standards.

The purpose of the OHS Assurance Program is to give assurance to the Projects

Management that Contractors are in fact complying to;

The client OHS requirements


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The Projects Fatal Risk Standards Requirements

The Projects Safety Risk Management Requirements

Learning’s from Incidents (both internal and external)

Legal Requirements

Project OHS Specifications

One of the main purposes of the OHS Assurance Program is to bring about some level of safety

performance improvement and Sustainable Development within the Project phases.

There are three levels of assurance required within Projects Operations.

1st Party Assurance audits which are carried out by the Contractors own team using an agreed audit

protocol and would cover all OHS aspects.

2nd Party Assurance audits which are carried out by any external entity which is not associated with the

operation or project using an agreed audit protocol and would cover items internally and related to the

Project specific requirements on a monthly interval.3rd Party Assurance audits which are conducted by the

Projects Management or The client team. These can also be external auditors and shall be done on a monthly

interval. Assessments may vary from System, full compliance, physical or all inclusive.

The minimum compliance figure on all OHS audits shall be 85%. Failure shall result in complete work

stoppage until a formal re – assessment is conducted and a figure of 85% or more is achieved.

Action reports from audit non – compliances shall be presented to the Project OHS Manager by the

Contractor 16.2 appointee with relevant sustainable evidence of closure and action implemented.

Work stoppage resulting from OHS non – compliance shall be for the contractors account. Where

serious program schedule impacts to the overall construction program is a result of the contractors

noncompliance, formal contractual penalties shall be applied for the contractors account.

Audit Processes for the Projects

Systems Audit

Once the contractor has obtained a OHS Permit and has permission to commence with site

establishment, he has to request a Systems Audit before an Area Access Permit will be issued. This is to

confirm that OHS systems are in place according to requirements and specifications.

This is a once off audit and will include systems and compliance for the next following audits.

OHS Compliance Audits

Seven days after the Work and Site Access Permit have been issued to the contractor, a full compliance

audit shall be conducted to establish full compliance with all required systems, requirements and

specifications.

Thereafter compliance audits shall be conducted as per the monthly audit schedule.

LFRS Audits

The Project OHS Manager shall determine audit intervals on applicable Fatal Risk Protocols. Audit dates

shall be communicated with contractors accordingly. These audits shall not be done on a monthly basis

but will meet the set target figure of 85% compliance.

1. 1st Party Assurance Audits – Monthly

Each Contractor will develop an annual audit program, stating dates of audits and the type of audit. The

results of these audits including the list of actions with names and timing allocated must be submitted for

closure and follow – up as and where required. Client (3rd. party) audits shall be conducted on a monthly

basis.

2. 2nd Party Assurance Audits – Monthly

The Contractor will be required to submit an external audit report from his Corporate or Head Office,

based on his internal OHS requirements and standards. This can b e done by any external authority only

certified auditors shall be acceptable.

3. 3rd Party Assurance Audits – Monthly

Projects Management shall conduct OHS audits on Contractors based on the set audit /

assessment criteria available to the Contractor. These assessments shall be conducted on a monthly basis.


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Other assessments conducted by Projects or The client Management can consist of any legal or Specific

compliance requirement mentioned in the Tender Documents or Site OHS Specifications including but

not limited to LFRS compliance, Hygiene, Health, Environmental, ISO or legal compliance with statutory

requirements.

3rd party audit will be scheduled in advance and Contractors will be notified accordingly.

The minimum compliance figure for the audit is currently benchmarked as 85%. This includes all

OHS audits.

Failure to achieve minimum compliance figure can lead to immediate work stoppage until the Contractor

can assure compliance and any cost pertaining to non- compliance shall be for the Contractors account.

22.0 EMERGENCIES, CRISES & BUSINESS CONTINUITY

To provide appropriate resources and effective emergency response, business continuity and crisis

management planning structures to manage site and project health, safety, environment and community

(OHS) emergencies and commodity business OHS crises.

Compliance with Procedure:

Emergency and Disaster Procedure

The contractor shall ensure full compliance with Project specific requirements and be prepared for any

potential emergency situation pertaining to his scope of work and potential emergency scenarios from his

activities.

Emergency drills shall be conducted by the Client based on different high risk scenarios currently or

potentially foreseen during the specific project phase or conditions. The contractor shall be required to

participate as to prove emergency response and preparedness to the Client on intervals and scenarios set

by the Client.

The contractor shall also be required to ensure sufficient emergency equipment and trained personnel are

readily available for any potential type emergency as per their scope of work.

Contractors shall ensure where activities commence outside normal working hours with approval as per

overtime request, shall have appropriate emergency preparedness relevant to potential emergency

scenarios available as to give appropriate and prompt response.

Emergency Drill reports shall be completed and submitted to the Client as per formal template provided by

the Client within 24 hours of the drill.

23.0 CONSTRUCTION SPECIFIC REQUIREMENTS

23.1 Daily Site Register

The Contractor shall keep a daily Site Register so as to be able to identify the entire Contractor’s and his

Sub–Contractor’s personnel on the site in case of an emergency or evacuation situation.

23.2 Working Hours

The Contractor shall ensure that his employees working hours comply with legislative requirements. No

employee shall be permitted to work 24 hour shifts consecutive.

The Contractor shall ensure compliance with the site working hours and rest break periods.

All overtime shall be planned 12 hours ahead and approved by the applicable PM team members.

Overtime request submitted late shall be declined.

Saturdays, Sundays and Public holidays will be seen as overtime.

No overtime shall commence unless the appointed 16.2 appointee, the OHS Practitioner and the

respective appointed Supervisor is present during the full activity.

23.3 One Pager Task Rules

A one pager task rule document has been developed for the contractor to implement and communicate

with his employees

This relevant task rules shall be communicated to all relevant employees on a weekly basis with

acknowledgement proof available for audit and trail purpose.

This document to be posted at the relevant SMI board to ensure compliance

The document shall be used as a measuring tool for behaviour compliance, PTO or inspection compliance.

The Contractor shall be required to review and / or develop his own task rules if and when changes are


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broad upon.

Existing rules shall be set as the minimum requirements.

23.4 Unsafe Work – Cost Implications and Related Claims

Further to the General Conditions of Contract, the Contractor is to be aware that the Project Management

Representative is hereby empowered by law to direct the Contractor to stop any work that the Project

Management Representative considers is being carried out in an unsafe or at risk manner.

Project Management shall not accommodate any claims or costs due to the delay or rectification brought

about by such a direction by the Project Management Representative. These costs shall be for the

Contractors account.

23.5 Working near Water Environments

Construction Reg. 24

A Contractor shall ensure that where construction work is done over or in close proximity to water,

provision is made for –

– preventing workers from falling into water; and

– the rescuing of workers in danger of drowning.

– A contractor shall ensure that where a worker is exposed to the risk of drowning by falling into the water,

A lifejacket is provided to and worn by the worker.”

23.6 Site Plan

Prior to taking access of the site, the Contractor shall submit a detailed plan of the site to the Project

Management Representative for review, showing location of all sheds, toilets, amenities, material laydown

areas, storage areas, pedestrian and vehicle thoroughfares, vehicle and mobile plant parking, fueling

points, fire extinguishers, security lighting, services routes and termination points, first aid boxes, security

areas, traffic routes and any other detail the Contractor and Subcontractor require for site establishment

and construction.

Written approval shall be obtained from the Project Management Representative prior to the Contractor

taking possession of the site.

23.7 Site Shed, Offices and Amenities

Allocation of Space

The Project Manager will allocate a certain area for the erection of the Contractor’s site offices, stores,

workshops, change houses, ablution facilities etc.

These facilities will conform to the following :

Enclosure

The Contractor needs to supply the following in terms of the enclosure:

– The lay down area is to be effectively fenced, fitted with double lockable gates for vehicle access and

separate gate(s) for pedestrian use.

– “No Unauthorized Entry” signs and symbolic signs are to be displayed at the entrance indicating the type

of personal protective equipment required to be worn within the enclosure.

– Entrance – PPE required working in lay down area

– Exit – PPE required on site.

– Adequate security lighting must be provided to assist the security patrols.

– The Contractor shall be responsible for his own security arrangement in his laydown area. Lion Project

Phase 2 Management shall not be responsible or liable for any theft of plant, equipment or material.

– Undercover parking facilities for motor vehicles must be of an acceptable design and standards.


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Site Offices

– Site Offices must be of an acceptable design, of sound construction and be maintained in good condition

for the duration of the contract.

– Offices must be clearly marked to indicate occupancy and function for example, “Reception”,

“Conference Room”.

– Areas around offices must be kept clear of combustibles and refuse at all times.

Stores

Equipment, materials and tool stores must be ergonomically designed to facilitate the efficient packing and

retrieval of items and conform to the following minimum requirements:–

– Suitable shelving for the storage of light equipment and consumables.

– Robust racks for suspending wire rope, chain and nylon slings

– Colour coding chart for all slings to be prominently displayed.

– Suitable rack for suspending of required material or equipment etc.

– Vertical partitions for storing cutting and grinding discs.

– Provide a separate partitioned area for damaged equipment to be sent away for repair and label

accordingly.

– Make provision for numbering portable electrical and all other equipment to correspond to their numbers

on register.

– All containers must be marked clearly e.g. drinking water / thinners etc.

– Flammable and hazardous substances must be stored in separate storage areas, clearly marked as such and

have adequate fire protection.

– Where sub-stores are erected on the construction site they must comply with the requirements as specified

in the foregoing.

– If steel containers are used for this purpose they must be insulated and equipped with means of providing

natural and artificial lighting and ventilation. Steel containers not meeting this requirement will not be

allowed on site.

Fire Protection

– The Contractor must provide all buildings and structures erected in the Lay down area with suitable type

and adequate number of fire extinguishing equipment at strategic locations in accordance with the

specification contained in Part T of the National Building Regulations and the recommendation of the local

Fire Chief (if any) or in consultation with the Project OHS Manager, after a suitable risk assessment.

– For site offices of the modular fabricated or similar type as generally used on construction sites, provide

one 9Kg Dry Chemical Powder (DCP) fire extinguisher behind each entrance door.

– Similarly, for stores where general consumable items are kept, one 9Kg DCP must be available at each

entrance.

– Portable fire extinguishers are to be mounted on a standard chevron background with the relevant

symbolic signs indicating their position erected above them.

– Details of all fire extinguishing equipment must be entered in a register that makes provision for recording

all inspections and repairs and the signature of the person appointed to carry out such inspections.

– Inspections on a visual and physical basis are to be conducted monthly and the relevant dates of inspection

must be displayed on the equipment.

– A fire team must be established, trained and equipped in order to deal with fire related emergencies, ,

with regular drills at no less than quarterly intervals.

Emergency Evacuation / First Aid

– The Contractor must establish and implement an emergency evacuation procedure that is based on a risk

assessment. Ensure that in the event of fire, explosion, flooding etc. all staff leave their place of work at

the sound of the fire gong or siren and proceed to a safe area demarcated for the purpose, away from

offices and stores buildings.

– The area so selected must be demarcated and the relevant “Assembly Point” sign displayed. An Evacuation

Route diagram must be visibly displayed in all buildings.

– An Emergency Evacuation Procedure must be drawn up, all staff members given awareness training and

participate in regular evacuation drills.


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First Aid Boxes

To be provided with contents as per minimum legal requirements. Boxes must be provided at all lay-down

areas and remote sites and kept locked. Record to be kept, in an appropriate register of all treatment done.

Emergency numbers

Lists with emergency numbers to be posted at phones and in every office.

Clear Access

– Roadways, walkways, aisles etc. must be maintained in good condition and kept clear of any obstructive

materials and equipment at all times.

– Welding cables, hoses, extension leads etc. will not be permitted to run across walkways or floors where

people are working.

– All such cables, hoses and leads must be suspended and routed orderly at least 2m above walkways and

working area.

Rehabilitation and control

– The Contractor shall ensure sufficient maintenance of the laydown area provided to him with specific

reference to environmental requirements.

– The Contractor shall ensure rehabilitation of the area provided and used by him when demobilizing site.

All concrete slabs, sumps and other fixtures to be removed and rehabilitated to the satisfaction of the

Project Management representative.

– Failure to ensure compliance could lead to withholding of final payment.

23.8 Laydown & Storage

(Construction Reg. 26):

Notwithstanding the provisions for the stacking of articles contained in the General Safety Regulations

promulgated by Government Notice No. R 1031, dated 30 May 1986, as amended, a Contractor shall

ensure that –

– a competent person is appointed in writing with the duty of supervising all stacking and storage on a

construction site;

– Adequate storage areas are provided;

– there are demarcated storage areas; and

– Storage areas are kept neat and under control.

Project Management shall allocate a laydown area for Contractor – supplied items.

At all times, the Contractor shall be responsible for the safe and adequate storage and stacking of all

materials and equipment on site which he is to install, whether they be supplied by himself or others.

All safe handling, unloading and loading of material receipts and dispatches at site or storage areas shall

be the Contractors’ responsibility.

The Contractor shall provide a suitable and adequate lock-up store for the storage of items of equipment

and material, which would be damaged or pilfered if stored in the open.

Any facilities required for weatherproofing, dust proofing or vermin proofing of items of equipment shall

be provided by the Contractor.

The Contractor is responsible for the proper storage and maintenance of all equipment until issue of the

Certificate of Practical Completion.

The Contractor shall be responsible to maintain the laydown area as to limit potential fire risk with

vegetation and the control of vermin if required.

23.9 Sewerage

Compliance:

National Building Regulation Act 103/1977, SABS 0400,

OH&S Act – Environmental Regulations

The Contractor shall supply and install a suitably approved sewer system for use by his employees and

subcontractors’ employees.

The Contractor shall be responsible for the relevant approvals from the statutory authorities.


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The location and installation shall be to the satisfaction of the Project Management Representative and the

relevant statutory authorities.

The installed service shall be identified on the site services drawing register for future reference.

The Contractor shall be responsible for the provision of a pump-out service for the removal of sewerage

effluent from the site where and when required.

On completion of the Works, the Contractor shall remove the temporary sewerage system and restore the

area to the satisfaction of the Project Management Representative.

23.10 Site Access

Access to and around the site is limited, and the Contractor having been advised of roadways and

passages and of areas allocated to him as storage areas, workshops and office areas, shall be expected to

adhere to the wishes of Project Management and Project Management with regard to confining his

activities to these areas.

The roadways around the site shall be strictly adhered to, and the transport of labour, equipment and

materials or the like, that are the Contractors supply (including Company supplied items), is the

Contractors responsibility.

Only vehicles with valid permits shall be allowed access to site. Three types of permit shall apply and access

controlled according to vehicle compliance with permit requirements. (See Traffic Management Plan).

23.11 Temp Site Services

Water

Compliance: SABS 241 and OH&S Act – Facility Regulation 7

– The quantity of fresh water required by the Contractor at the point of supply shall be advised to the

Project Management Representative within 30 days of Award of Contract.

– The Contractor shall be responsible for supply and connections which shall be done with suitable,

approved material in accordance with National Building Regulations, site and approved design criteria and

specifications. The Contractor shall keep all installations under maintenance and serviceable.

– The reticulation of the water supply shall be provided by the Contractor at his own expense and shall be

carried out in a manner approved by the Project Management.

– The Contractor shall ensure that all fresh water and sewerage connections are done by a licensed plumber.

– The Contractor shall report to the project management representative all temporary or permanent installed

services, which shall be identified and exact locations indicated on the site services drawing for future

reference as required.

Electricity

Compliance: OH&S Act Electrical Installation Regulations. CR 22

If applicable and available:

– Project Management shall make available, at no charge to the Contractor, electricity supply at various

locations around the Site.

– Electric power supplies at a location adjacent to the site for erection purposes. The Contractor shall provide

all connections from the point of electrical power supply, including a suitably rated main switch for each

appliance or machine.

– The estimated maximum power demand required by the Contractor at the point of supply shall be

nominated at the tender stage to the Project Management Representative. Within 30 days of Date of

Acceptance of Tender, actual maximum power demand shall be advised to the Project Management

Representative.

– Any electrical installation carried out by the Contractor on the site shall be in accordance with the legal

requirement and shall be removed by the Contractor, if unsatisfactory. Connection shall not be made to

any power supply without approval of the Project Management Representative responsible for site

electrical services. Inspection of electrical installations shall be carried out by the Project Management

Electrical Inspection Officer to ensure that the installation conforms in all respects to statutory regulations

applicable to the item and to the electrical installation regulations.

– Electrical power tools may be used on the site. Such tools shall be protected by earth leakage as per

statutory requirements and approved by the Project Management Representative.

– All electrical installation shall be carried out in accordance with Electrical Installation Regulations.

– Specific lighting for any works carried out by the Contractor shall be the Contractors’ responsibility.


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–

23.12 Motorised Vehicle and Access

Compliance: CR 21

Traffic Management Plan

– The Contractor shall coordinate his intra-premises vehicles (limited to permit holders only). The Project

Management representative shall have the authority to limit use of any vehicle or plant on the project site.

– All vehicles to comply with Site Specifications as required in the Projects Fatal Risk Standards and Site

Specifications

– Concrete dumpers shall be prohibited on the project for use of any kind.

– The use of truck mounted cranes, Hi-up’s or vehicle fitted cranes shall be prohibited on the project site

unless;

The crane is physically and positively locked out from use. (Hook removed and crane controls positively

isolated and locked)

The controls of the crane can be operated remotely

The operator of the crane can be seated on top of the crane with controls and seating provided within

requirements and specifications.

– The use of tractors shall be prohibited on site.

23.13 Symbolic Safety Signage

Compliance: SABS 1186

Contractors shall supply and maintain any mandatory and prescribed symbolic safety signs at his laydown

and site areas, where applicable and required.

The display of the following signs is mandatory:

– “Radio – Active Material” symbolic signs at radioactive storage areas.

– “Eye Protection” symbolic signs shall be displayed at all grinding machines and at any area where it is

mandatory to wear eye protection or where there is danger of an eye injury being sustained.

– “Ear Protection” symbolic signs shall be displayed at all areas where there is a danger of noise induced

hearing loss being sustained.

– Every separate room of a workplace shall be consecutively numbered.

– All toilets or urinals shall be marked in a conspicuous place with painted or stenciled letters to indicate the

sex for which they are intended. OH&S Act – Facilities Regulation 2(5) (A).

– The location of every first aid box is to be clearly indicated by means of a sign. OH&S Act – General Safety

Regulation 3(6).

– In any room, cabinet or enclosure where flammable substances are used or stored shall be fixed a suitable

and conspicuous sign prohibiting smoking or the use of naked flames in the area. OH&S Act – General

Safety Regulations 4-8(A) ii.

– At the entrance to premises where machinery is used: (SABS1186)

– Restricted access on “Authorised Person Only” signs on entry. “No person shall enter the workplace or

premises without the permission of the employer or user of the machinery”.

– At every place where machinery is used a notice (English & Pictograms) shall be posted. OH&S Act –

General Machinery Regulation 9.2 Schedule D.

– Explosive Power Tool shall have a sign warning people when it is in use. OH&S Act – Driven Machinery

Regulation 20 (2) (e).

– Electrical Control Gear. A notice shall be posted so as to warn against the re-closing of a switch of control

gear whilst a person is working on such equipment OH&S Act – Electrical Machinery Regulation 6.5.

23.14 Site Management

Compliance: (OH&S Act – Section 16(2)).

The Contractor shall nominate and appoint a responsible person on site to whom Project Management

may refer in connection with the Works. Persons shall be nominated for all shifts worked or whilst any

activity relating to the Contract is being performed on site, and shall have the authority to bind the

Contractor with respect to the Contract.

The Contractor shall be responsible for all his employees and subcontractors’ employees, being fully aware


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and in control of their actions and progress at all times, and be able to report on their status at any time,

as requested by the Project Management Representative.

The Contractor is responsible for adequately informing his employees and subcontractors’ employees of all

relevant information of contractual requirements and shall be deemed to have done so.

The Project Management Representative, from time to time, shall designate and control the limits of

operation of the Contractors’ plant and the limits of debris disposal area. It shall be the responsibility of the

Contractor to comply with any restrictions or control by the Project Management Representative when

operating near or over private property.

during the progress of this contract, work may be progressing on other contracts in locations that directly

affect this Contract. The Contractor shall make due allowance for access by other Contractors for the

delivery and storage of their materials and the execution of their work, and shall properly connect and

coordinate his work with the work of other contractors under the overall control of Project Management.

If any part of the contractors’ work depends, for proper execution, upon results of the work of any other

contractor, the contractor shall inspect and promptly report to the Project Management Representative any

defects in such work that render it unsuitable for such proper execution and results. Failure to inspect and

report shall constitute an acceptance of the other contractors’ work as fit and proper for the reception of his

work, except for defects which may develop in the other contractors’ work after the execution of the work

carried out under this Contract.

The Contractor shall carry out the work under this Contract in such a manner as to minimise interference

with the works of Project Management / THE CLIENT or its other contractors on the site.

In some areas, work by other contractors may restrict the type of mobile plant or equipment and / or the

access routes available for that equipment into such areas and, in these circumstances, the limitations

imposed by the Project Management Representative shall be binding.

23.15 Site Supervision

Supervision of Construction Work (Construction Reg. 6):

The Contractor shall appoint a full-time competent employee in writing as the construction supervisor,

with the duty of supervising safety during his construction work and scope assigned whilst on the Projects

site.

No person / Manager shall appoint a Supervisor unless he is competent in the specific line and

requirements of his duties related to OHS.

Supervision shall be required to have necessary qualifications, competencies, experience and knowledge

pertaining to OHS requirements related to his duties.

Supervision shall be accountable for his work area, employees and any plant / equipment used by him to

perform his duties in the safest manner possible.

Supervision shall familiarise himself to such an extent that he can ensure and enforce compliance with

these standards and requirements.

Supervision shall be present at any given time at his work site during working activities.

Note: No work may commence and or continue without the full time Supervisory Appointee

present at the respective place of work.

The Site Supervisor shall be equipped with a mobile telephone with message bank and / or pager or an

equivalent communication device so that communication throughout the Contract can be maintained at

all times. The Supervisor to ensure that sufficient air time is available whilst performing his duties on site.

The Site Supervisor shall provide a list of names and contact telephone numbers of all contractors and

subcontractors’ employees on Site. This list shall be updated as a new contractor or subcontractor

employee commences on Site.

The Site Supervisor shall keep a record of all employees, including date of induction, relevant skills and

licences, and be able to produce this list at the request of the Project Management Representative.

The Site Supervisor shall complete and issue to the Project Management Representative manning sheets

describing the day’s activities, labour numbers and classifications prior to 9.00 am on a daily basis.

The Project Management Representative shall be notified of any new starter with evidence of induction

and site specific induction prior to commencement of work.

Supervision shall be within 1:15 ratio (one Supervisor for every 15 employees), fully literate in English and

comply with the minimum competency and training needs requirements of the project. The PM shall have

authority to approve concession subjected to risk based activity.

Supervision shall be held liable and accountable for at-risk behaviour and conditions in his work area of

responsibility.


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23.16 OHS Practitioner

Compliance: Construction Regulation 6(6)

Appointed in terms of the Occupational Health and Safety Act, shall be on site when work commences

and be present until all activities for the day (Including subcontractors) are finished.

The contractors’ OHS Practitioner shall be responsible to assist with legal compliance for his 16 (2)

Appointee. He shall report functionally to the Project Management Safety Coordinator on site. He shall be

equipped with an office, phone, PC, printer and camera to ensure his duties and functions can be met.

Prior to work commencing, contractors shall submit a CV of their proposed Site OHS Practitioner to the

Project OHS Manager for final approval. Final approval is subjected to the proposed candidate achieving

the required passing percentage, subsequent the writing of the Client OHS Practitioner

Assessment. If the proposed candidate is not successful in achieving the required passing percentage, he /

she will not be granted access to the Projects.

OHS Practitioner site employment ratio as follows;

– For up to 20 employees on site, one full time OHS Practitioner

– Up to 100 employees (risk based with the PM discretion), one full time OHS Practitioner

– And an additional OHS Practitioner for every 100 employees thereafter.

– 1 to 20 = 1

– 21 to 100 = 1

– 101 to 200 = 2

No person shall be appointed as a OHS Practitioner / Professional / Coordinator / Manager on

the Projects unless he is:–

– by virtue of his training, knowledge and experience, able to identify any threat or potential threat to the

safety or health of persons employed in or on the project.

– Conversant with applicable requirements relating to the safety and health of employees, whether or not

those requirements of the force of law.

– have a minimum of at least 3 years relevant construction experience

– successful in achieving the required passing percentage subsequent the writing of the Client OHS

Practitioner Assessment which is based on criteria as per Client OHS Specifications & requirements.

– interviewed and approved by the Projects Project OHS Manager.

23.17 Safety Representative

To be elected and appointed per work area and discipline.

Comply with the OH&S – Act Section 17 & 18.

Shall attend as a minimum an approved registered OHS Representatives course before appointed.

23.18 Access Control

The Contractor shall comply with Project Management access control systems applicable to the Plant as

well as specific to the construction site.

All personnel authorised to access the construction site shall have an identification tag. The tag shall be

required to be identified by the access control personnel upon entry and exit from the construction site.

Further, this tag shall be required to be displayed local to any confined space whilst he or she is working

inside.

All personnel shall be liable for search at entry or exit from the project site by approved security officials.

All employees entering the project shall be subjected to alcohol testing which by Project Management

discretion with a minimum 100% test ratio.

Failure to comply with these requirements shall be viewed as a major safety breach requiring disciplinary

action of removal from site and / or suspension without payment.

23.19 Trespass

The Contractor and his employees shall not trespass on any land outside the limits of the site, as

determined by the Project Management Representative, and shall ensure that all fences are maintained

during the Contract. If instructed by the Project Management Representative, the Contractor shall remove

from the site any employee who offends against the provision of this clause.


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he Contractor and his employees shall be required to work only in the specified construction areas and

access to these areas shall be only by routes specified by the Project Management Representative.

23.20 Housekeeping

Comply with: Housekeeping on Construction Sites (Construction Reg. 25):

Environmental Regulation 6

The Principle Contractor shall ensure that all his or his subcontractor work areas, laydown areas and

stacking areas are in a good acceptable housekeeping state.

Sufficient waste containers are to be provided within compliance with the Waste Management Plan Colour

coding requirements. See Figure below.

The contractor shall be liable for any cost related to housekeeping activities arranged by the Client if the

Client at any stage requested and instructed the contractor to ensure compliance, and it was not actioned

accordingly.

The Contractor shall liaise with the Client / Agent or his delegate as to dumping of redundant building

material generated during or as a result of construction prior to commencement, as to the identified waste

areas. Waste shall be controlled as per the Waste Management Plan requirements.

Bins provided shall be fitted with lids to eliminate possible contamination.

Bin liners or bags shall be supplied in domestic rubbish bins to ensure control and possible further

contamination.

The Contractor could be requested for assistance during housekeeping operations conducted and

arranged by the plant management.

Note: No shift may commence without and / or before proper housekeeping is in place.

Waste Bin Colour code scheme:

Domestic

Waste

Scrap Metal

Oil Rags, Filters & Hoses

Recycled

Paper

Scrap

Cable

Fluorescent Tubes


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23.21 Site Inspections and Visits

The Contractor shall refer all applications for site inspections to the Project Management Representative. The Contractor

shall not arrange inspections by visitors to the site without the prior approval of the Project Management Representative.

23.22 SMI Boards (Safety Management Information Board)

The Contractor shall have available per work area and per Supervisor a SMI board with the following

minimum information displayed.

– Company Logo

– Relevant method Statement for activity

– Relevant Risk Assessment

– One Pager Task / Activity Rules

– DSTI (Daily Safe Task Instruction)

– Supervisor / Foreman Details and contact information

– Relevant Permits when required

23.23 Trestles and Supports

The Contractor shall ensure that all trestle support structures are fitted with base plates to enhance

stability on uneven and unstable footing conditions.

The design shall be approved by a Professional Registered Engineer.

Trestles shall be subjected to load testing, specific purpose design and usage. The designed and certified

MML of the specific trestle shall be displayed and colour coded according to the Project colour code

inspection chart of lifting and rigging equipment.

Trestles not within compliance to above mention shall not be used and be removed from the project.

Trestles shall be individually identified and tested.

23.24 Delivery Vehicles

Compliance:

Delivery Vehicle Checklist

Delivery vehicles shall be subjected to pre–inspection and approval by the relevant Supervisor or manager

from the company receiving delivery.

Delivery vehicles accessing site on a frequent basis (more than once) shall be subjected to full LFRS

requirement compliance and shall be required to be in possession of a valid site access permit.

Delivery personnel including drivers shall undergo visitor’s induction prior to site access.

The contractor shall ensure delivery personnel compliance with site PPE requirements.

The delivery vehicle shall be subjected to the minimum site access requirements as stipulated under the

LFRS SME / LV requirements.

The stability and condition of the vehicle shall be inspected by the authorised contractor representative

prior to access approval and escorted to site delivery area.

The Person authorising access to the delivery vehicle entry at the access gate acknowledges inspection and

compliance to safe work procedures on the project. This assigned responsible person shall take full

responsibility and accountability for the safe operation, escort and delivery operations of this vehicle.

All offloading activities shall be subjected to DSTI completion and shall include the route plan, positioning

and load restrain detachment and offloading method.

No persons will be allowed on any vehicle whilst load is in transit, being off–loaded by Machine or under

tension or suspension of any type.

23.25 Inclement Weather

Compliance – Lightning and Storm Detection Procedure

The Contractor shall ensure compliance with project site rules and requirements pertaining to inclement

weather and conditions.

The Contractor shall cease all operations that might be effected by potential lightning storms and have his

employees accommodated in a safe area during these conditions.

The Project Management Team representative shall monitor conditions and advise contractors on storm

conditions developing and when cleared.


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Employees shall not be allowed to work in excessive inclement weather conditions under guidance of the

project management representative.

Access routes shall be inspected for safe travelling and use of plant after rain.

Lifting operations shall be ceased during gusty and heavy wind conditions. (Norm of 30km/h, depending on

complexity and resistance of load)

Employees shall not be permitted to access wet steel or any slippery conditions where there is a potential of

harm.

23.26 Personal Protection (PPE/C)

Compliance: OH&S Act – General Safety Regulation 2

Applicable SANS Codes – SANS 1451,

Procedure: Personal Protective Equipment

The contractor shall ensure that every user of machinery shall make an evaluation of the risk attached to any

condition or situation which may arise from the activities of the employer or user, as the case may be, and

to which persons at a workplace or in the course of their employment or in connection of the use of any

machinery are exposed, and he shall take such steps as may under the circumstances be necessary to make

such condition or situation safe.

The contractor (employer) shall provide adequate and sufficient PPE to all his employees as identified and

required according to his Survey conducted free of charge.

Employees must be properly trained regarding the correct use, storage, maintenance and disposal of PPE.

Records of PPE issues and training must be kept for audit and trail purpose.

The contractor must ensure that PPE is worn where and when required.

The Employer to ensure all Personal Protective Equipment complies with the applicable SANS codes.

It must be taken into account that the use and issue of PPE/C will be the last resort of protection against

the risks imposed by certain operations and tasks by the employer.

Project PPE colour coding requirements

The Contractor to ensure that the following differentiation with regards to Hard Hats is as follows;

Supervision / Management – White OHS Personnel – Luminous Lime

All other personnel must have company identification on their hard hats and overalls to ensure

differentiation of workforce.

Riggers and Rigger Assistants shall have identification on their vests.

All Contractor’s personnel on the site, including visitors, shall use the following minimum personal

protective equipment at all times:

O Head protection (SABS 1451 approved)

O Steel toe–capped footwear

O Eye protection

O Suitable protective clothing – long sleeve jacket and pants

O High visibility vest – Day

O High visibility vest with luminous reflective stripes – Night Note: tie-string bibs are not recommended. Vests with zips or Velcro strips are highly recommended.

Personnel exposed to noise levels exceeding 85dB (A) for any period of time, or in areas where signs

indicate hearing protection is required, shall wear (SABS 1451 approved) hearing protection.

Other personal protective equipment items such as gloves, face shields, leather spats, safety harnesses, aprons

or other such items may be specified for use by legislation, the scope of work or by the Projects Management

Representative. Personal protective equipment shall also be worn if recommended

by manufacturers or suppliers of proprietary products or equipment.

The contractor shall ensure the issue of 2 overalls as a minimum to each employee during his site access

period, every six months from start date on site.

One pair of safety shoes / boots annually and or when damaged.

PPE and Related Safety Requirements

The following minimum requirements must be provided for and adhered to at all times:


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O SABS approved hard hats

O Approved and appropriate overalls.

O Wearing of impact Safety Spectacles with side shields is compulsory on site and in workshops at all times. Prescription glasses must comply with the same standards or cover impact Safety Spectacles must be worn

over them.

O Front flip goggles to be used for gas cutting.

Double Eye – Protection

O Welding – Impact Spectacles and welding hood o

Grinding – Impact Spectacles and full face visor o

Cutting – Impact Spectacles and full face visor

O Reaming – Impact Spectacles and full face visor

Additional PPE

Welding – Spats / Apron / Yoke / Respirator (Metal frame) – Knee pads for welders in kneeling positions.

O Grinding – spats and apron.

O Gas cutting – spats and apron.

O Boots / shoes – “Fram” safety boots or equivalent.

O Gumboots – steel cap toe.

O Ear–plugs (SABS 1451 Approved) – noise zones exceeding 85dB (A) (including grinding / compacting, etc.).

O Nuisance dust – dust masks. O Grit blasting – airline hood.

O Spray painting – airline hood (confined spaces) / canister type mask.

Applicable Gloves to be worn for all Hand Operations

O Termination of cables – glass cutting gloves.

O Using a Stanley knife or similar cutting tool – glass cutting gloves.

O Welding – welding gloves, etc.

O Gas / argon – cutting / welding.

O Gloves for artisans and helpers.

– Symbolic signs (to comply with SABS 1186) indicating the use of Personal Protective Equipment must be

placed at the entrance to the construction site indicating compulsory and when required PPE for that

specific area or operation.

Issue, Replacement and Control of PPE

O Control the issue and replacement of equipment.

O Keep an up-to-date register, with signatures of the recipients as proof of having been issued with such

equipment.

O The employer to ensure that sufficient and adequate stock is available.

O The Client will conduct regular audits and inspections to ensure compliance.

O Any defective, lack of or inadequate PPE/C item shall be replaced immediately to the contractors cost.

Working on Live Electrical Equipment / Sub Stations

O No work will be allowed on live electrical equipment.

O Electrical Flash suites will be worn when conducting switching on any electrical panel or switchgear.

PPE Requirements for Delivery Vehicle Personnel

The Contractor must ensure that drivers and / or their assistants, who are required to assist with the off-

loading of material and / or equipment, are provided with the following MINIMUM personal protective

equipment:

O Head protection (SABS 1451 approved).

O Steel toe-capped footwear.

O Eye protection.


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O Suitable protective clothing. (Gloves / Overall)

O High visibility vest – Day

Wearing of Short Trousers / Pants on Site

Long trousers / pants must be worn in all construction areas. Some areas it will be required to wear long

sleeve shirts or jackets.

NOTE: No person will wear any piece of clothing that is nylon based. Nylon is a good conductor of

electricity, melts easily and burns into the skin when exposed to excessive heat.

23.27 Working at Heights

Compliance – “Fall Protection” (Construction Reg. 8):

Working at Heights

Procedure: Working at Heights Procedure

Fall Protection Plan

For the purpose of this specification the term WAH refers to any position where a person has the potential to

fall more than 1.5m.

The Contractor shall ensure full compliance to the Projects OHS and FRS rules and

requirements during all his operations where there are WAH requirements, without derogating from the

OHS Act, Construction Regulation 8 requirements.

The Contractor shall ensure compliance with the WAH permit procedure and requirements prior to

commencement of any such activities.

Plant and Equipment Requirements

– Single person anchor points shall be capable of withstanding 15 kN. A qualified person must approve all

anchor points.

– Where personnel are required to work within 1.5 meters of an opening where they could fall, they shall

use personal fall restraint equipment.

– Where there is potential to fall more than 1.5 meters, personnel shall wear appropriate personal fall arrest

equipment.

– Large plant and Surface Mobile Equipment shall be provided with access ways with handrails. Fall restraint or

fall arrest equipment should be considered when handrails are not installed

The following minimum, approved equipment shall be provided and made available by the contractor for his

employees as and when required;

– Approved, adequate Height rescue equipment with trained rescue p e r s o n n e l

– Spider Webb Safety Harness with double lanyard and shock absorber

– Self rescue leg straps fitted to harness

– Chin straps for safety helmets

– Wrist / tool lanyards

– Bolt bags for loose material when required

– Safe access and egress to all elevated working platforms

– Safe anchor points where required

– Any other fall protection, prevention equipment required for safe working activity on elevated levels.

Procedural Requirements

– All permanent and temporary different level fall hazards greater or equal to 1.5 meters shall be addressed by

utilizing the Hierarchy of Controls in order of priority.

1. Eliminate

2. Guard with standard railing

3. Fall arrest system

4. Warning lines

5. Control access zone/safety monitoring

– For the correct usage of personal fall protection and fall restraint equipment and other working at height

activities, standard work procedures exist and shall be used.


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– A documented risk assessment shall be conducted before the commencement of work and every time the

scope of work changes or the risk of a fall increases.

– A dual-lanyard system should be used to ensure that at least one connection point is maintained at all

times.

– Where the use of personal fall arrest equipment is required, a person shall not work alone.

– Persons working at heights shall ensure that their safety helmets are secured by using a helmet chinstrap.

– A system shall be in place to prevent tools and other objects from falling from height. (E.g. toe plate, tool

bags, wrist snaps).

– Barricading and warning signage should be placed on all lower levels and areas where personnel or objects

may land.

– All personnel operating elevated work platforms and work baskets shall be trained and qualified.

– Also refer to Working at Heights Standard

People Requirements

– The contractor shall ensure all employees working on heights are trained, competent, medically and

psychologically fit to execute his duties safe and without risk of falling.

– The contractor shall ensure all his employees undergo site specific training on the requirements and

specifications for working on heights prior to allow any person working on any elevated platform or

position where there is a potential to fall more than 1.5m.

23.28 Safe Guarding – LFRS

The contractor shall ensure that all plant and equipment in use shall have sufficient and adequate guards

in place to prevent any person to gain access or come in contact with moving or rotating machine parts

or devices. – There shall be three levels of barriers / barricades on this project. The level of barrier used

shall be dependent on its intended purpose. The levels shall range from Level 1, which shall be used to

mark boundaries of construction areas, up to Level 3, which shall be used to guard against high-risk

hazards.

– Barriers and barricading shall be erected to such an extend to be capable to withstand an impact of

110kg’s of that of a grown man, as to prevent accidental fall through or over.

– Danger tape shall not be used as any barrier or barricade on the project.

– Only approved netting (orange snow netting) shall be used for barricading to identify potential hazards or to

control / restrict access due to hazardous operations or activities.

– All handrails and fencing shall comply with Project Management Standards. They shall be provided around all

holes or openings to eliminate any potential of a person being injured as a result of a fall.

– Where it is impracticable to provide fixed guard railing, effective removable barriers shall be provided at all

unguarded openings in guard railing or floors, and shall be fixed in position at all times until the hazard no

longer applies.

– Solid barricading shall be erected around excavations with a minimum distance of 2m from the edge and

shall be within compliance with the Barrier and Barricade Standard classified under the different levels of

barriers.

– Note: Danger tape shall not be accepted as a barrier!

23.31 Operational Requirements

Existing Operations and Contractor Interfacing

If applicable:

– The Contractor shall cause all his work activities to such an extent that no interference is caused to other

construction activities whereby unsafe working practices are being created due to interfacing activities which

have the potential of risk to own and other employees working or intended to work in the direct area.

– Where claims for delays are brought about by the nature of the work caused by a contractor’s activity due to

deliberate unsafe practices as a result of interfacing issues shall be managed contractually by the Projects

Management team accordingly.

– Any work which requires section of the Plant to be taken out of operation with resultant interruption to

production and / or other construction activities shall be carried out in the absolute minimum of time and

be on the basis of the Contractor working extended hours (within legal parameters) for the duration of such

work.

– The times when work of this nature can be carried out shall be as per agreement and requirements with

the Project Management Representative.


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23.32 Lock – Out and Isolation

Lockout and Isolation

Procedure: Lockout & Isolation

An entirely separate set of procedures cover the complete procedures for lockout, commissioning, start-up

and hand over of the completed works.

A Safety Clearance Certificate shall be necessary for commissioning of all machinery and equipment,

together with a Permit to Work and Lock-out Procedure.

Work in Operational Plant Areas

– To ensure the safety of persons working in operating plant areas, the Contractors’ Safety Coordinator shall

be responsible to ensure compliance to:

lock-out procedure;

instructing all workmen concerned in its application and implementation;

Instructing the appointed Contractors Supervisors in the issue of applicable permits;

Daily checking of permits; and

Distributing information and communicating any other permit system required, for example, for work to be

carried out on HT equipment, roof work, excavation, demolition, hazardous areas, etc.

– The Contractor shall be required, but not limited, to comply with the lockout procedures in the following

circumstances:

executing tie-ins to existing Operating plant;

working near live equipment;

Start-up and commissioning of electrical equipment and electrically driven machinery.

Working on live pipelines, confined spaces and hydraulic equipment.

Project and site Specific requirements

– The Contractor shall ensure the availability and compliance of Isolation and Lock-out Procedure aligned

with the LFRS Isolation and Lockout Procedural requirements as a minimum.

– The Contractor shall ensure all power operated plant / equipment are fitted with a positive isolation and

lockout point indicating the circuit of isolation.

– The Contractor shall have an appointed responsible person trained and familiar with these requirements to

ensure compliance with the permit to work system.

– Scheduled compliance assessments shall be conducted on contractors to ensure compliance with project

and internal procedures.

– No person shall be permitted to remove any lock-out lock or device unless formal permission from the PM.

(dismissible offence)

23.33 Alterations to Existing Facilities

All necessary alterations to existing details and connections between new and existing details shall be

carried out by the Contractor, including the making good of existing details on the completion of the

work.

Where openings are left, due to the removal of access platforms, hand rails, or steel work or where new

details have not been installed, the Contractor shall fabricate and install temporary solid handrails until the

permanent structure is erected.

All temporary connections and the like shall be carried out in conformance with all regulations to ensure

safe operation and passageway for all personnel.

23.34 Protection of Equipment

The Contractor shall be responsible for covering up any equipment placed in danger of damage from his

operation, for example cables or other combustible equipment, with a flame-proof material before Oxy-

cutting, grinding and welding.

The Contractor shall ensure that all equipment is properly protected against damage or deterioration

during all phases of construction, in accordance with

equipment suppliers’ recommendations


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23.35 Work in Operating Areas

When the Contractor is working in close proximity to operating cranes, roads, railways or other equipment

and a safety hazard exists, the Contractor shall:

a) Provide safety watchers as necessary or as directed by the Project Management Representative; and

b) Provide, erect and maintain all the required barriers, flags, and wheel stops, buffer stops, flashing lights

or other safety equipment to enable his operations to proceed in a manner which satisfies the Project

Management Safety Regulations.

c) Remove all such protective devices once the hazard has been removed or on completion of the work.

The Contractor shall at all times keep defined access ways clear of objects or obstructions which may

endanger the health, safety or welfare of personnel or cause damage to equipment or plant.

The Contractor shall provide any temporary protective shielding required for the protection of construction

activities from nearby operations, at his expense.

The relevant permits shall be obtained prior to undertaking any work. In addition to this, the Contractor

shall advise the Project Management Representative immediately prior to commencing work in the area.

Where the work is carried out in hazardous zones or where there is a danger of producing combustion in

adjacent flammable materials, the Contractor shall provide a dedicated fire watch for job site control,

including management and implementation of preventative action.

23.36 Company Operations

If applicable:

Access to Company operations and operating plant and facilities is restricted.

All access to the construction site shall be through defined access roads and all personnel, contractors,

deliveries, visitors and the like shall use only these defined access routes.

Unauthorised personnel found in restricted areas of the Plant shall be removed from the site.

Project Management shall provide watchers for activities adjacent to operating plant.

Personnel shall be required to move out of the Construction areas during periods when the Overhead

Cranes is moving over the area.

Operations shall cause interruption to or provide access for the construction activities, which shall be

further, explained at the Site Meeting.

All tools and equipment shall be kept in first-class condition. Examine all tools for faults before use and

report all unsafe tools, equipment or conditions to the relevant Supervisor immediately.

23.37 Pile Drivers

Special care shall be taken when working in the vicinity of pile driving equipment. There is a particular

hazard of flying particles from the impact of the hammer on the pile head.

The Project Management Excavation Permit shall be completed by the Contractor and authorised by the

Project Management Representative 7 days prior to the commencement of piling work.

The Area shall be properly barricaded according to Project Management Standards.

23.38 Interpretation of Safe Working Instructions

Compliance: OH&S Act – Section 8 (2) (j)

If any site personnel are in doubt as to the meaning of any safe working instructions, they shall consult

their supervisor who issued them or the site office of the Project Management Representative.

23.39 Working on Moving Equipment

Working on any moving plant or equipment shall be prohibited.

Work activities on cranes, conveyor systems or other plant and machinery without securing permission,

positive isolation and lockout to all potential energy sources.

23.40 Oxygen, Acetylene and LPG Cylinders

Comply with – OH&S Act – General Safety Regulation 9 and SABS 1548

Procedure: Cutting and Welding


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Gas cutting equipment and connections shall be within compliance to SANS requirements, standards and

specifications.

Gas cutting hose connection fittings shall be within the The client requirements and crimping lugs shall be

used and crimped with the approved Schmitter crimping device tool.

Regular inspections on hoses, fittings and equipment shall be conducted and defective equipment such as

perished hoses, damaged regulators, gauges and such shall be removed from operation or destroyed.

Approved flash back arrestors shall be fitted on both sides of the hoses

Hoses shall not exceed the maximum length of 30m

Gas cylinders used on site shall be stored in approved trolleys and in a upright position

An approved gas cylinder storage facility shall be erected where cylinders are stored and protected from

elements. This storage facility shall have adequate provision for securing the cylinders to prevent accidental

fall over.

Empty cylinders shall be stored separately from full cylinders with adequate signage indicating these.

Cylinders shall not be transported in a horizontal position. Cylinders shall be transported in an approved

cage that is properly secured to prevent possible fall over or damage to cylinder heads.

All cylinders shall be fitted with a valve cover to protect the valve from possible damage.

Cylinders not fitted with a valve shall have a spindle key available at the location of the cylinder.

Cylinder Trolleys shall be fitted with a fire extinguisher.

A pre-inspection (leak test) on all gas connections shall be conducted with approved gas leakage testing

fluid and findings recorded and displayed at trolley for audit and inspection purposes.

Transportation of gas cylinders shall be in a upright secured position

Lifting of gas cylinders shall only be with an approved gas cylinder cage

No gas cylinders shall be permitted to be stored or positioned on an elevated working platform unless it is

secured in an approved lifting cage.

Sufficient gas cutting goggles shall be supplied and utilised when working with gas cutting equipment.

LPG cylinders shall be fitted with approved regulator systems when in use.

Cylinder gauges shall be covered with an approved flame resistant cover, unless pre-set regulator types are

used.

All hot work operations shall be required to have a valid hot work permit at the place of work, displayed

on the SMI board.

23.41 Pedestrian Walkways

Comply with – Traffic Management Plan

The Contractor shall ensure his employees use provided walkways to gain access to laydown areas and

work areas. Don't take short cuts.

Proper risk assessment shall be conducted to ensure safe pedestrian walkways in accordance with the

project Traffic Management Plan to eliminate the potential risks of man machine interface.

23.42 Commissioning of New Installation

Compliance:

OH&S Act – Electrical Installation, Driven Machinery, Electrical Machinery & General Machinery

Regulations.

Notice boards shall be erected clearly stating which items of plant have been made 'LIVE'. The information

on these notice boards is for general guidance to persons working about the area and warns of increased

hazards. As soon as any item of plant is notified as being 'LIVE' commissioning procedures shall apply with

reference to the Isolation and Lock-out of specific items and sources.

23.43 Explosive Powered Tools

Comply with: OH&S Act – Driven Machinery Regulation 20

“Explosive Powered Tools (Construction Reg. 19):

The use of Explosive Powered Tools shall be prohibited on the Project.

Alternative methods shall be discussed and approved by the Project Management Team.


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23.44 Welding, Cutting, Grinding and Heating

Compliance: Read with Hot Work Permit requirements – item 13.2.29

Procedure: Cutting and Welding / GSR 9

Only DC welding machine permitted for use on the project.

– The following equipment requirements shall be adhered to;

Welding equipment shall be within SANS requirement standards

Welding machines shall be fitted with an approved Voltage Reducing device

Safe Operation

– Hoses and cables shall be routed in a safe manner to prevent obstruction

– Employees shall be competent in the use of welding, grinding and cutting equipment

– Sparks and slag shall be contained where any hot work activity is performed to eliminate potential hazard to

other employees and damage to installed equipment.

– Sufficient fire blankets and Fire Fighting equipment shall be used and supplied by the contractor to ensure

zero fire risks.

– Sufficient and adequate PPE/C shall be provided for Hot Work activities specific to type required.

Grinders – DMR 8 / The client Operating Procedures

– Grinders (fixed grinders and angle grinders) may only be used on items emitting sparks when grinding.

– The use of angle grinders as cutting devices must be limited as far as practicable.

– The use of angle grinders is limited to artisans and operators who have received specific training in the use

thereof. Competency certification shall be required.

– Only portable 4” grinders shall be permitted for use on the project. The use of 6” and 9” portable grinders

are prohibited. Special usage requirements are subjected to a concession approval from the PM.

– Double eye protection is mandatory when using an angle grinder.

– Pferd, Performance Line SG, Grade S (steel) cutting and grinding discs must be used and kept in stock. Disc

for special applications can be purchased as and when required.

23.45 Electrical Equipment

Compliance – Procedure Isolation Procedure Procedure – XPCD LP2 / OHS PROC / 018

– Inspection of Portable Elec. Equipment “Electrical Installations and Machinery on

Construction Sites (Construction Reg. 22):

Notwithstanding the provisions contained in the Electrical Installation Regulations, promulgated by

Government Notice No. R.2920 of 23 October 1992 and the Electrical Machinery Regulations promulgated

by Government Notice No. R.1953 of 12 August 1988, respectively, as amended, a contractor shall ensure

that-

– before construction commences and during the progress thereof, adequate steps are taken to ascertain

the 'presence of and guard against danger to workers from any electrical cable or apparatus which is

under, over or on the site;

– all parts of electrical installations and machinery are of adequate strength to withstand the working

conditions on construction sites;

– in working areas where the exact location of underground electric power lines is unknown, employees

using jackhammers, shovels or other hand tools which may make contact with a power line, are provided

with insulated protective gloves or otherwise that the handle of the tool being used is insulated;

– all temporary electrical installations are inspected at least once a week and electrical machinery on a daily

basis before use on a construction site by competent persons and the records of these inspections are

recorded in a register to be kept on site; and

– the control of all temporary electrical installations on the construction site is designated to a competent

person who has been appointed in writing.”


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General

Compliance: OH&S Act - Electrical Installation Regulations

All Electrical Installations shall be inspected and approved by an accredited electrical inspector and be

issued with a Certificate of Compliance.

The Contractor shall ensure that:

a) All electrical installations carried out on the site are in accordance with the Electrical Installation

Regulations. This includes all permanent or temporary installations, as appropriate. In addition, electrical

installations shall comply with electrical installation regulations.

b) Connections are not made to any power supply without the prior written approval of the Project

Management Representative.

c) All electrical installations are inspected by The Project Management Representative (or his nominee) to

ensure that the installation complies with the statutory regulations applicable to the site and Project

Management Safety Regulations.

d) All electrical machines and appliances provided by the Contractor for his own use on the site are in a

serviceable condition.

e) All power supplies and generating units are fitted with a functional earth leakage device.

f) All extension cords, portable tools and electrical plant supplied at a voltage above 32 volts are inspected,

tested and tagged by a licensed electrician at regular monthly intervals. Details of inspections and tests shall

be kept in logbooks available for inspection by the Project Management Representative or any other

authorised officer of Project Management.

g) Where natural lighting is inadequate, artificial lighting is to be provided in all work areas, access ways and

for rescue equipment. Compliance with OH&S Act – Environmental Regulation 3 and Annexure E to the

regulations.

h) Portable lights have adequate stability and are fitted with a mechanical guard to protect the lamp.

i) Temporary festoon lighting is of the ‘double insulated’ type and is supported at least 2.5m above the floor, if

possible.

j) Hand lamps shall be of the ‘all insulated’ type.

k) All temporary light fittings are supplied from more than one final sub-circuit, with

the supply from a residual current device, extra low voltage source or an isolating

transformer

– Any installations deemed unsatisfactory by the Project Management Representative should be removed by

the Contractor at his expense.

– The Contractor shall obtain approval from the Project Management Representative before any of his

employees or subcontractors commence work within twenty (20) metres of conductor rails or overhead

high tension lines, or where there is a possibility of equipment coming close to and / or touching a power

source, and shall provide suitable protective insulating barriers.

– Only authorised persons may enter electrical houses, motor rooms, switch rooms, control rooms or cable

ducts. Should the Contractor require entering such places to carry out work, he shall first obtain

permission from the Project Management Representative and obtain a valid permit to work.

– The Contractors’ employees required to enter such electrical spaces shall become “authorised persons”, with

the names entered in the Project Management Authorised Persons Register, after receiving approval from

the Project Management Electrical Supervisor, or they shall be accompanied by an authorised person who

shall supervise the placement of Danger Tags and Out-of-Service Tags, as well as electrical access permits.

– Before commencing work on the site, the Contractor shall provide the following information to the Project

Management Representative:

a) Number of electrical machines and appliances to be placed in service on the site

b) Approximate total time the machines and appliances shall be in service to complete the Works.

– The Contractor shall be responsible for the effective protection of his own electrical equipment from the

weather and from possible mechanical damage.

– Inspection(s) are to be performed by an appropriately qualified electrician and a report submitted to the

Project Management Representative, in accordance with the following:

Details of the Inspection Tag (Ref to Colour coding chart)

The tag shall be colour coded according to the monthly inspection colour coding requirements specific to the


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project, be a plastic self-adhesive tag unable to be re-used, as approved by the Construction Manager, and

shall be capable of being marked with the relevant information.

An up-to-date record book shall be maintained at all times and be available for inspection by the Project

Management Representative.

The record book shall contain full details, as identified in the tag, and shall list, in addition, the following:

Licence number and signature of the electrician carrying out the test.

Comments on the results of the test and details of any repair work.

Note: all electrical appliances shall be fed through an approved and tested earth leakage device.

(Maximum 30Ma)

23.46 Rail Tracks and Roadways

Compliance: OH&S Act - General Safety Regulation 10

If applicable:

– Work to be performed within 2 metres of any railway track shall be carried out in strict accordance with

the Project Management Rail Track Isolation Procedure, with a valid permit to work.

– No equipment or material of any kind shall be left or stacked within 2 metres of any railway line.

– The Contractor, his employees and subcontractors required to work on roadways shall wear high visibility

vests, and be protected by red cones or flags during daylight and by red or amber flashing lamps at night.

– Road traffic warning signs shall be placed well ahead of the work area.

23.47 Onsite Workshop Activity

Where work is performed such as cutting and grinding of smaller pieces of material, items such as small

bore piping, cable racking etc.; the Contractor will ensure the following:

Suitable work benches are placed strategically to the workface to allow for such pieces to be clamped and

secured in proper vices to provide for safe handling and cutting.

No cutting and grinding of smaller work pieces will be allowed on the ground or supported off unstable

unsecured material or equipment.

Supporting material with the foot or by second person holding an unsecured piece of material IS

EXPRESSLY PROHIBITED.

All electrical or hydraulic press work is a one man operation.

23.48 Hand Tools

for the purposes of this standard, all tools and equipment, which are not independently powered, shall be

deemed to be hand tools. This shall include, inter alia, hammers, chisels, screwdrivers, spanners, files, spades,

mops and brooms, wheelbarrows and handcarts, etc.

All hand tools, whether privately or company owned shall be kept clean and maintained in a safe and

serviceable condition.

– The Contractor shall ensure all Hand Tools used by his employees are recorded on register (Inventory) and in

a safe condition

– Hand tool inspections are regularly conducted by Supervision prior to work commencing and during

Operation where damage is a result of excessive use i.e. Chisel’s developing mushroom heads.

– Tools are fitted with appropriate and safe handles

– No shift-made tools are used

– Toolboxes are sufficient and lockable

– Sharp edges on tools are covered as to prevent accidental injury

– Tools are fitted with wrist lanyards when working on elevated levels

– Chisels are fitted with a hand guards

– Stanley knife blades are distractible type

– Tools found not within compliance or have the potential to cause harm whilst using it shall be confiscated.

23.49 Portable Generator / Welding Machine Sets – GSR 9

– Portable units shall be inspected and approved by the assigned PM team representative prior to site entry


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and usage. A safe tag shall be issued upon approval.

– Portable units shall be adequately guarded and maintained in a good state of repair

– Units with power supply circuits shall be fitted with an operational residual current device unit that is

protected by an operational earth leakage unit.

23.50 Mixing, Agitating and similar machines – DMR 11

The use of portable concrete mixers without a valid concession from the Project Manager is prohibited on the

project.

When authorised through concession;

The operator shall be trained in the safe use of such machine.

All moving parts shall be guarded in such a way as to ensure no access to these moving parts. (Ring gear

guard)

The machine is fitted with a positive isolation and lock-out mechanism.

23.51 Flammable Storage Facilities – CR 23 / GSR 4

– Flammable storage facilities shall be provided by the contractor for storage of all flammable substances.

– Facilities shall be constructed of sound material and shall be so constructed in such a manner which would

not cause a fire or explosion hazard.

– The facility is properly ventilated

– The facility is sufficiently bunded (to safely contain a volume of 110% of the content of the storage facility)

– Have a proper drainage facility fitted with an operational valve

– Have sufficient FFE equipment available

– Have adequate signage displayed

– That the facility is kept closed and locked

– That content are adequate for the type facility

– That the quantity are displayed and updated on a daily basis for emergency purposes

– Contractor to ensure all flammable or potential flammable material are stored and transported in a flame

resistant container. The following containers shall be used for site requirements –

Green Jerry Can type – Petrol

Yellow Jerry Can type – Diesel

Blue Jerry Can type – Water

– Containers shall be identified and labelled according to content.

23.52 Crane Basket / Cradle – (Man Cages)

Compliance: OH&S Act – Driven Machinery Regulation 18(8)

– A certificate of approval shall be obtained from the Inspector (DoL) – For persons to be on or suspended from

the hook of any crane. Only approved cages or work platforms may be used and the Contractor shall strictly

comply with written procedures for their use.

– No man cage or cradle shall be authorised to be used on any crane attachment with a free-fall capability.

– Personnel in the basket / platform shall have their feet on the floor at all times, and remain within the

basket.

– Each employee within the basket / platform shall wear approved safety harnesses and attached by a

lifeline/sling to an anchorage point, which does not form part of the basket/cradle.

– Appropriate means of communication shall be provided for people in the cage.

– A tagline shall be used to stabilise the cage.

– Each cage shall be fitted with an information plate to indicate the maximum weight and number of

persons to be lifted.

– The cage shall be fitted with a handrail inside for employees to hold onto to provide protection for

potential nip points.

23.53 Lifting and Rigging Operations

Compliance: Construction Regulations 20

Driven Machinery Regulations 18

MHS Act 8.5


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Lifting Operations Standard (& Guideline) Procedure: Lifting Machinery

& Tackle Procedure: Traffic Management Plan

The Cranes and Lifting Standard specify site specific requirements for Company owned, hired or

contracted cranes to operate on the project.

Technical requirements and specifications are addressed in the Lifting Operations Procedure and the Fatal

Risk Standards Guideline.

A procedure shall be in place to address:

– That the load and reach do not exceed the capacity of the lifting equipment

– Lifting operations when the arcs of operation of two or more cranes can overlap*

– Stationary multiple crane lifting operations*

– That “pickup and carry” operations using multiple mobile cranes is prevented

– The danger to lifting operations when adverse weather conditions are present or imminent (e.g. electrical

storm, high winds and sea state)

– The safety of personnel when cranes and lifting equipment are operating in the proximity of live

electrical conductors*

– Lifting operations when lifting near or over unprotected plant, equipment or services, including live process

or hydrocarbon processes*

– The effective hand–over, from one operator to another, of cranes with complex boom, jib or tower

configurations

– Availability and use of checklists for pre – and post–operational inspections

Detailed lifting plans are required for these procedures and shall be approved by the appointed

Responsible Projects Management Representative. Coordination meetings shall be held prior to such lifts

to ensure all personnel understand how they are to be executed.

Minimum requirements on Lifting Machinery used on the Project.

Figure 23.0

Crane Type

Load Moment Indicator

Load cell

External Rated Capacity Lighting

Anti-two-block cut out

All Mobile Slew Cranes Shall Shall Shall Shall

Pedestal and Tower Shall Shall Should Shall

Electric Overhead Travel Not Applicable Should Should Shall

Mobile Pick & Carry Should Should Should Should

Vehicle Loading Crane (Hiab) Should Should Should Shall

Portal Not Applicable Should Should Shall

In most cases, this mandatory nature is indicated by the use of the word “shall” within the Standards. In

some places the word “should” is used. This still means that the primary intent remains but specific

circumstances may mean that implementation of the requirements are not practicable but will be risk based.

Lifting Gear and Tackle

– Detailed requirements on specific lifting gear and tackle are referred to in the LFRS Guidelines and Lion

Project Phase 2 Lifting Operations Procedure.

– Lifting gear and tackle shall be uniquely numbered and colour coded according to the Project

monthly inspection colour code chart. See item below – Figure 23.2

– Lifting operations, rigging operations shall only be conducted by trained certified competent Riggers.

Assistant Riggers shall only operate under direct Supervision of a Competent Qualified Rigger.

– Banksman / Assistant Riggers shall only be allowed to assist with Routine Lifts as indicated in the

diagram below.

– Sufficient and adequate storage facilities for lifting gear and tackle shall be supplied and used accordingly.

– Defective and non- certified equipment shall not be allowed use on site. These shall be removed

or destroyed when found on site.

– All lifting lugs, anchor points, lifting beams shall comply with prescribed requirements to ensure SWL

is calculated, indicated and tested for safe use

– Riggers and Rigger assistants shall be identified by vests.


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List of Complexity Type Determination

Figure 23.1

Item Routine Lift Serious Lift Critical Lift

Cranes and crane interactions Number of cranes used 1 1 2 or more Interaction with other cranes or mobile equipment No Yes, but not in the same lift Yes Load lifted Ratio of crane chart rated capacity 0 to 70% 70 to 90% Over 90 % Total mass of load if lifted by EOT crane (Electric

Overhead Travel)

< 10 tons

10 to 50 tons

Over 50 tons

Total mass of load if lifted by mobile crane < 5 tons 5 to 20 tons Over 20 tons Persons lifted No No Yes Lift of hazardous material No No Yes Proportion of liquids in lift mass None < 20% > 20% Centre of gravity position Well known Well known Difficult to determine Centre of gravity near centre of load Yes No No Centre of gravity below sling attachments Yes Yes No Very large or flexible load No No Yes Strategically important, fragile or expensive load No Yes Yes Proximity of obstructions

Proximity of overhead power lines Well clear of any

power lines Lift does not go over or

between power lines

Lift does go over or between power lines

Proximity of fixed obstructions Well clear to sides,

above and below Crane boom or load can reach

obstructions

Crane boom or load can reach obstructions

Limited headroom for EOT crane lifts

No Tight clearance, but no

manipulation of load

Yes, requiring tilting or rotation of load

Slewing over plant, pipelines, conveyors or tanks

that do not contain any dangerous substances,

hazardous chemicals or gases

No

Yes

Yes

Slewing over plant, pipelines, conveyors or tanks

that do contain dangerous substances, hazardous

chemicals or gases

No

No

Yes

Visibility to Crane Operator Entire lift Part or none of lift Part or none of lift Number of Spotters required None 1 2 or more Outriggers and ground conditions Ground soft or muddy No No Yes Outriggers fully extended Yes Yes No Outriggers close to steep embankment, large

drains or other holes

No

No

Yes

General Straightforward lift with no complexities Yes No No Ease of slinging load No difficulty Difficult Difficult

Effect of weather

None

Small Significant

Access for lifting at lifting or placement positions Straightforward Straightforward Awkward Use of lifting beams or frames No Single beam only Yes Specific unusual risks identified No No Yes Any persons are required to be close to the drop

zone

No

No

Yes

Crane supported on structure on which it is not

normally supported

No

No

Yes


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Monthly Colour Coding Table – Lifting Equipment / Portable Electrical Equipment

Figure 23.2.

January YELLOW July GREY

February WHITE August ORANGE

March BROWN September GREEN

April LIGHT GREEN October BLUE

May PINK November RED

June PURPLE December BLACK

23.54 Scaffolding

Compliance: OH&S Act – SANS 10085,

Construction Regulation 14

– Scaffold erectors, Supervisors and Inspectors shall be declared competent according to SANS 10085

Specifications.

– Scaffolding may only be erected, dismantled and altered under the supervision of the contractor’s

Competent appointed person (Approved training certificate to be submitted).

– Guard rails and toe boards shall be provided on all outer edges and ends of all scaffolding where a person or an

object can fall a distance of 1.5 metres or more.

– Ladders to be staggered every 3.0m inside scaffold frame with safe landing platform and a trap door fitted on the

working platform.

– All timber planking shall be thoroughly inspected for defects before use. (To comply with legal requirements).

Suspect or damaged timber shall not be used. All timber scaffolding planks shall be bound at the ends and

secured. Timber boards shall be within compliance of the SANS Scaffold Timber board requirements and

specifications.

– A Tagging scaffolding management system shall be used by the Contractor to ensure that scaffolding erected

on Site complies with the provisions of Legal, SANS and Project Management standards.

– Contractors shall use SGB and or similar type approved tags for identification of scaffold inspection

findings. These tags shall as a minimum have the following information displayed:

Type Scaffold

Platforms use and rating, light weight, Medium weight, Heavy weight.

Name of Scaffold erector

Name of Scaffold Inspector

Scaffold Number

Date of Erection

Reverse side with inspection data.

– Only SANS approved scaffold material shall be used on the project.

– Frame scaffolding and trestle scaffolds shall not be allowed for use on site.

– Contractors’ competent appointed scaffold inspectors (Training certificate to be

submitted), shall carry out

23.55 Formwork and support work

Compliance: Construction Reg. 10

– The appointed Formwork inspector shall ensure safe erection and alteration of formwork practices.

– The appointed Formwork inspector shall make available inspection records for audit and trail purpose to the

management team member.

– When specific assembly or erection method is used other than the norm, the erection crew that performed

erection on the specific formwork shall be required to dismantle the specific formwork. This is to eliminate

misunderstanding and potential risks related to the erection method if not e r e c t e d to standard

Procedures.

– No person shall instructor permit any structure or part of a structure support to be dismantled prior to written

approval from the appointed responsible person. This will relate to specific curing time and requirements

related to the material under support.


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– Formwork material shall be approved by the appointed Project Management Representative subjected to

condition and requirements.

23.56 Ladders (Portable)

Compliance: OH&S Act - General Safety Regulation 13A.

– All ladders used on the site shall be constructed and used in compliance with the OH&S Act and

Regulations.

– Ladders, which provide access to a working platform, shall extend one metre above the platform where it

provides access, and shall be secured to prevent slipping.

– Timber ladders shall not be used on site.

– Ladders, which are in a damaged condition, shall not be used and shall be labelled accordingly and

removed from the Premises.

– All Ladders shall be numbered, logged in a register, and inspected monthly.

– A ladder in use shall be held down to ensure safe footing and secure positioning by an assistant and or

properly lashed to ensure stability where required.

– Nonconductive ladders shall be used on site, specifically in substations, switch rooms, live and energised sections

on the plant. (Specific to Commissioning Phase).

23.57 Overhead Cranes and Runways

Compliance: OH&S Act – General Machinery Regulations & Driven Machinery Regulations

Lifting Operations

– Contractors and their employees shall not access onto any operational overhead crane runway or crane for any

purpose without a valid permit to work.

– When ascending to, or descending from, crane runways, always use the access provided for this purpose.

– When crane runways are operational, prior to the commencement of any work being carried out on or near a

crane runway, or in circumstances as necessary, the Contractor shall arrange to isolate appropriate sections of the

crane runway by fitting stops to the crane rail tracks. This shall be in compliance with the Project Isolation and

Lock-out Procedures and requirements.

– When rail stops are fitted for this purpose, Danger Tags shall be fixed to the stops by each member of the group

or groups working on the crane runway.

– The Contractor shall provide the watcher with an acoustic signal device or suitable warning device.

– No overhead crane shall be permitted use by an operator unless he has been certified competent within

accordance of the specified requirements.

23.58 Suspended Loads

Compliance: OH&S Act – Driven Machinery Regulation 18

– Contractors and their employees shall keep out from under suspended loads, including excavators, and shall not

stand between a load and a solid object where they might be crushed if the load should swing. They shall not

pass or work under the boom or any crane or excavator.

– Contractors and their employees shall ensure that crane loads are not carried over the heads of any

workmen.

– Guide ropes to be used to prevent loads from swinging. (guide ropes to be of sufficient and adequate size and

strength to ensure firm grip).

– Suspended loads shall not be left unattended and must be secured to eliminate potential risk.

23.59 Working Overhead –

No overhead work shall be allowed on the project.

– Articles falling from heights can cause serious injuries. Employees working in elevated levels shall ensure that

materials and tools are properly secured to prevent articles falling to lower levels.

– Where there is a hazard of falling material, the area shall be properly closed off to prevent access.

– Material shall not be thrown from aloft but shall be lowered in a safe manner – use a securely fixed rope to lower

it.

"MEN WORKING ABOVE" signs shall be displayed in the appropriate places.


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23.60 Signage

Compliance: SABS1186

Read with item 13.2.11

– The Contractors shall provide sufficient signage at respective areas to indicate potential hazards and

mandatory use of required PPE.

– Signage shall indicate “Compulsory” or “when required” where applicable.

– The Contractor shall ensure that signage is c o n s p i c u o u s l y placed to ensure compliance.

23.61 Roofing and Cladding

Compliance: CR 8

Working at Heights

– The Contractor shall ensure provision for safe access and egress to roof structures.

– The Contractor shall provide l ad d e r s , scaffolds or a man-cage for this purpose.

–

– A life-line, consisting of a steel wire rope – the diameter calculated to suit the span and the number of persons

attached to it – is to be erected on the ridge of the structure, using a mechanical device, e.g. turnbuckle, for

tensioning the wire rope. (To be erected and placed on register and checked daily by a competent person.)

– The crew working on the roof shall be tied with an approved anchorage extension to the lifeline via their safety

harnesses to allow them freedom of movement for placing the roof sheets.

– No work shall be permitted during rain or when wind speeds exceed 30 Km/h. – This is only a guide, it shall

also depend on Risk Assessment and working conditions. (See Beaufort wind scale).

– The Responsible Person shall enforce this with the delegated authority on site.

– Bundles of roof sheeting stacked on the roof shall conform to the following:

Only sufficient bundles to be stacked on the roof to meet immediate needs – other bundles to remain stacked

on the ground until required;

bundles of sheeting to be secured by means of 20mm steel strapping applied with a strapping tool;

securely tied to the rafters so as to prevent sheets being blown from the roof during high winds;

no material may be stored on the roof over weekends and holiday periods.

Side and gable cladding to be erected by means of a swing scaffold attached to the roof truss extensions as

specified by the manufacturer – no makeshift arrangements shall be permitted.

23.62 Pneumatic Tools and Compressed Air

Compliance: OH&S Act – Driven Machine Regulation 14

Pressure Equipment Regulations

SANS 151, 347, 10227, 10228, 10254, 17020

– Only certified compressor units shall be approved for use on the project. This will require a valid pressure test

certificate in accordance with the OHS Act 85 of 1993, PER 11.1(d).

– Pneumatic powered tools shall only be used with a valid tacho test certificate indicating the safe operating

revolutions of that specific machine.

– When using the interlocking type of connection of an airline, connectors shall be secured with wire clips

through holes provided to prevent accidental disconnection.

– Compressed air shall not be used for general cleaning purposes or be used to blow down dirty clothes on people.

– Only approved and appropriate air connection fittings shall be used in accordance with the manufacturers

specifications and requirements.

– All air connections shall be fitted with whip slings (chains) to limit movement during accidental

disconnection.

– It is illegal for a pneumatic tool to be operated using a compressed gas cylinder. Pneumatic equipment shall

only draw supply from mobile air compressors or from compressed air lines installed within the premises after

gaining permission from the Construction Manager.

– When using the interlocking type of connection of an airline, connectors shall be secured with wire clips through

holes provided to prevent accidental disconnection. All installed hose clamps must be 20mm RT20 clamps.

– Tie down chains must be in place, securing the compressor hose to the equipment and preventing

inadvertent release of energy in an unwanted direction.

– All installed hoses must be 16x25mm 16 bar rubber hoses.

– The user of pneumatic tools and everyone within a 12 meter radius (to be demarcated by user) of such shall


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wear appropriate hearing protection.

23.63 Radio-Active Sources

Compliance: Nuclear Energy Act 131 of 1993

Procedure: Hazardous Material Procedure

– Radioactive sources shall not be utilised on site without written permission from the Project Management

Representative and all statutory requirements shall be adhered to.

– Contractors shall apply for a valid work permit prior to access with any radioactive sources on the project site.

– The following are minimum requirements on site;

Radiation operators shall submit proof of certification.

All X-ray personnel shall wear doze meters and film badges.

Warning signs and lights to be posted at all X-ray activities.

Sources shall be stored and handled according to legal requirements.

All contractors shall be informed of X-ray activities.

X–ray work may only commence with a valid permit to work.

X–ray areas to be barricaded and flagged with radio-active identification markers as per legal

requirements.

23.64 Conveyors and Rolling Lines

– The Contractor shall ensure his employees and those of his subcontractors do not attempt to cross

conveyors or roller lines, and shall use the safe crossover bridges or subways supplied.

– Riding on conveyor belts is forbidden.

– No employee is allowed to gain access closer than 5m from any operational conveyor system.

– No person shall require or permit any employee to work on or close to a moving conveyor system.

– An applicable permit to work shall apply depending on type activity to be performed in the vicinity or on a

conveyor system.

23.65 Permits Systems and Procedures

Procedure: Permit to Work Procedure

Contractors will be required to use the applicable permit system for specific controlled operations. Permits of all

the types of work listed hereunder will be required. The Contractor will have to apply for a permit 48 hours before

the permit is required. The Contractor must ensure that all information and documentation required as part of the

permit application are submitted with the permit request. Incomplete submissions will cause delays in the

Contractor obtaining the required permission to start with work.

List of Permits

OHS PER / 001 OHS Site Access Permit OHS PER / 002 OHS Work Permit OHS PER / 003 Safe Area Access Permit OHS PER / 004 Confined Space Entry Permit OHS PER / 005 Blasting Permit OHS PER / 006 Light Vehicle Permit OHS PER / 007(a) Mobile Crane Hydraulic Boom Checklist & Permit OHS PER /

OHS PER

/ OHS

PER /

007(b)

007(c)

008

TMC / Mobilift / Manitou Checklist & Permit

Tower Crane Checklist & Permit

Surface Mobile Equipment Permit OHS PER / 010 Isolation & Lockout Permit OHS PER / 011 Hazardous Materials Permit OHS PER / 012 Grating & Floor & Handrail Removal Permit OHS PER / 015 Excavation Permit OHS PER / 016 Motorcycle Checklist & Permit OHS PER / 017 Concrete Pump Checklist & Permit OHS PER / 018 Cherry Picker Checklist & Permit OHS PER / 019 Forklift Checklist & Permit OHS PER / 021 Road Closure Permit OHS PER / 022 Trailer Checklist & Permit


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23.66 Working Platforms

Compliance – Procedure Installation of Grating Procedure

The Contractor shall ensure that every working platform, temporary or permanent structure, erected, used or

altered by him shall be inspected by the appointed OHS Practitioner together with the appointed

Responsible Supervisor for that area, to ensure compliance with Project specifications and requirements

pertaining to safe working platforms and designs.

Inspection tags shall be displayed at each access point to that specific platform indicating the state of such

platform by following the following guidelines;

Type Tag Status Actions

Green Tag

Safe Access – Safe All hand railing, flooring, openings closed, secured and in place

according to requirements

Red Tag

No Access – Unsafe Platform under construction with no safe access.

Only erection crew allowed

NOTE: This is not applicable to scaffold platforms which shall be within compliance to scaffold

specifications and requirements.

23.67 Access and Egress

– The Contractor shall make available to his employees safe means of access and egress to his work place.

– The Contractor shall ensure adequate and sufficient type material is available for the use of access and egress.

– Re-bar mats / cages or alike that requires employee access shall be made safe with adequate and sufficient

material to eliminate potential injury or harm.

– Access to specific areas such as overhead crane gantries, switch rooms, operational areas shall be restricted and

controlled accordingly. The Contractor shall communicate these areas and hazards to his workforce.

23.68 Riding on and Operating Equipment

– The Contractor shall ensure his employees and those of his subcontractors do not ride upon or attempt to operate

cars, elevators, cranes or other moving equipment unless authorised and licensed to do so.

– Employees are not permitted to ride on or with any plant or machine unless it’s equipped with a proper seating

facility fitted with an approved certified safety belt.

23.69 Fire and Emergency Equipment (Site)

Procedure: Fire Prevention / ER 9

– The Contractor shall provide and maintain all fire and emergency equipment required for rescuing and other

emergencies. The Contractor shall ensure all personnel familiarise themselves with locations of fire equipment in

the vicinity of their work site.

– Work areas shall be clear, at all times, of any material, which could fuel a fire.

– A thorough inspection shall be conducted of the area at the end of any working period to ensure that no material

is left at the work site or any situation left in such a manner that a fire or accident could result (all machines to be

turned off at main switches, and cylinders to be shut and hoses deflated.)

– Electric welding, Oxy-welding or cutting, or any other fire hazardous equipment is not to be used inside or adjacent

to electrical switch room, control room, cable duct, any electrical equipment or cables without

the permission of the Project Management Representative

– The Contractor shall supply all fire extinguishers for his work as required on the site during the

construction phase.

– Fire extinguishers are not to be used for any purpose other than their intended use.

– The Contractor shall ensure that his personnel are trained in the use of fire extinguishers.

– The Contractor shall not use to his own accord any FFE or emergency equipment positioned in the plant area by

the Client. He shall supply his own equipment.


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23.70 Intoxicating Liquor or Drugs

Compliance: OH&S Act – General Administrative Regulation 10

Procedure: Fitness for Duty

– Any person found on the site or attempting to enter site, in possession of or consuming intoxicating liquor or

illegal drugs, or considered unfit for work from the apparent influence of intoxicating liquor or illegal drugs or

prescription drugs, shall be removed from the site.

– The site alcohol limit for intoxication is set on 0.00 to complement our vision of Zero Tolerance.

– A 100% test ratio shall be administered at all entrances to the project site. The Contractor Management will be

responsible for the safety and wellbeing of his employees when found under the influence at the site access

gate.

– The client shall have the right of admission reserved and therefore will not allow any intoxicated person on the

project site. Formal disciplinary against contraveners shall be required according to legislative requirements.

– The client shall have the right to refuse future access to the site by Contractor employee failing or obstructing

compliance with this requirement.

– Voluntary testing shall be accepted on request prior to site entrance attempt. This shall be limited to twice per

week per person.

23.71 Confined work space

Compliance: OH& S Act – General Safety Regulation 5

Procedure: Confined Space Entry

23.71.1 General

– Enclosed space work necessitates a Confined Space Permit. This may only be obtained from the authorised person

nominated in writing and after approval by the Project Management Representative.

– The responsibility for safe procedure, both at the time of entry and during the entire operation of entering and

working in confined spaces, rests with the Contractor.

– The Contractor shall be sure that adequate steps have been taken to eliminate or control hazards.

– Before working in an area which contains dust, the area is to be ventilated and hosed down to settle and

dampen the dust.

– The Contractor shall provide all necessary equipment to manage confined spaces, including all necessary

monitoring and rescue equipment (such as tripods, breathing equipment and the like).

– The Contractor shall ensure all persons working in a confined space or managing entry to a confined space are

appropriately trained.

Compulsory – Continuous monitoring, trained rescue teams, radio communication & adequate

ventilation.

23.71.2 Lock-out Procedure for Confined Spaces

Object

The object of this procedure is to ensure that no one may access a confined space without obtaining the

required authorisation.

Definitions

A CONFINED SPACE (CS) is any area not intended for human occupancy and which has the potential for

containing or accumulating a dangerous atmosphere.

A confined space:

– Is large enough for a worker to enter and perform assigned work

– Has limited or restricted entries and exits

– Contains a hazardous atmosphere, such as chemicals, sludge or sewage or a risk of high temperature.

– Contains material (such as sand or minerals) that could engulf or bury anyone who enters.

– Is laid-out so that anyone who enters could be trapped or asphyxiated by walls that converge, or a floor that

slopes down and tapers to a small cross-section, e.g. a hopper.

– Contains any other recognised serious safety or health hazard, such as toxic gases, or fumes.

OHS PRACTITIONER / SAFETY OFFICER (SO) is the Contractors’ OHS Practitioner or his staff member


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responsible for the safety portfolio.

GUARDIAN – the Contractors’ staff member trained to carry-out certain duties regarding air monitoring, issue of

entry permits, controlling access and initiating rescue operations.

23.72 Excavations, Trenches and Floor Openings

Compliance – CR 11

Excavation Work (Construction Reg. 11):

Procedure: Excavation Procedure

Installation of Grating Procedure

Barriers and Barricades Procedure

– A Contractor shall ensure that all excavation work is carried out under the supervision of a competent person

who has been appointed in writing.

– A Contractor shall evaluate, as far as is reasonably practicable, the stability of the ground before

excavation work begins.

– An Excavation Permit shall be obtained for any ground breaking activity and shall comply with relevant

standards and procedures and with permit conditions as stipulated.

Note: No loose material to be within 3m of the excavation edges.

– All excavations shall be on register and inspected daily before work commences & after inclement weather by the

Contractors appointed competent person, declared safe and his findings noted in the said register.

– Excavations shall be appropriately barricaded as per Barricading standard requirements.

23.73 Transportation and Securing of Loads

1. Long and Wide Loads

– When transporting long and wide loads, the Contractor shall ensure compliance with the Road Traffic

Regulations.

– The Project Management Representative shall be notified so those necessary requirements can be made where

an escort may be necessary and so that the appropriate entrance can be arranged.

23.74 Securing of Loads on Vehicles

– Approved and sufficient load restrain systems to be used when transporting equipment or material.

– All material to be properly stacked and secured when transported on, to and from the project.

– Only ratchet type restraining equipment allowed. (No Satan type lever)

– It remains the Contractor’s responsibility to ensure that delivery loads are properly and safely stacked on

arrival to the project.

– Loads that impose any danger by offloading due to unstable or unsafe stacking shall not be allowed access to the

project.

– The Contractor shall ensure the load is secured and stacked safely as to prevent potential harm.

23.74.1 Principles

– Any load-carrying vehicle shall be loaded, secured and driven in such a way so as to prevent injury to any person,

or damage to any property.

– The vehicle should be suitable for the type and size of the load.

– The load shall be correctly positioned on the vehicle.

– The load-securing equipment and vehicle restraint structures shall be of suitable strength for their intended purpose

and shall be functional.

– Loads shall be restrained to prevent unacceptable movement.

– The driver shall take into account the changes in the vehicle’s stability, steering and braking characteristics

Influenced by the load.

Note: No person will permit or are permitted to ride on the back of any vehicle together with

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23.75 Noise

Compliance: OH&S Act – Environmental Regulation 7

– Project Management needs to meet statutory requirements on limitation of noise emitted by machines and

equipment.

– When Contractors personnel are required to operate such equipment, noise levels at the operator position shall

not exceed an equivalent level of 82-dB (A) during normal working conditions.

– Employees working in the vicinity shall not be subjected to an equivalent continuous level of 82-dB (A)

during normal operating conditions. Comply with time periods and PPE requirements where applicable.

– The sound level at any works boundary caused by mobile equipment shall not exceed the night-time background

level pre-existing the operation of the equipment. At no time shall the noise emission of the equipment cause

the sound level at the nearest residence to exceed 40-dB (A). Sound levels shall be measured in accordance with

SANS 1083, with due allowance being made for tonal or impulsive components.

– The Contractor shall ensure that all measures are implemented according to the Hierarchy of controls to ensure

employees are not exposed to excessive noise levels. PPE / C shall only be used as the last resort and shall be of

sufficient and applicable type for the purpose.

23.76 Abrasive Blasting and Spray Painting

Compliance: OH&S Act Hazardous Chemical Substances Regulation 11

Abrasive Blasting and spray painting operations shall be restricted.

The Contractor, prior to performing any shot or abrasive blasting operations on the site, shall:

– Obtain written permission from the Project Management Representative.

– Comply with any direction from the Project Management Representative as to the suitability of proposed blasting

site, prescribed times of blasting operations, wind conditions or other considerations that the Project

Management Representative may deem appropriate.

– The Contractor shall not commence any spray painting operation on the site without the written approval of the

Project Management Representative.

– The Project Management Representative may conduct an Environmental Impact Audit of the Contractors’

proposed operation and the Contractor shall comply with any direction by the Project Management

Representative in relation to the Contractors’ spray painting operation.

– Painting work shall be carried out in such a manner that airborne particles of paint are contained on the

immediate work area.

– Any damage caused by such paint particles to privately owned vehicles parked or passing adjacent to the site

shall be the Contractors’ responsibility and all cost involved in repairing and making good such damage shall be

to the Contractors’ account.

23.77 Ventilation

Compliance: OH&S Act – Environmental Regulation 5

– For any activity, which generates excessive dust or fumes that impose or have the potential to cause harm due to

ventilation restrictions (for example welding), an effective exhaust system shall be applied where applicable.

– Respiratory equipment shall also be enforced where limited ventilation is present to ensure minimum OEL

as per legal requirements.

23.78 Lighting

Compliance: OH&S Act – Environmental Regulations and Schedule E of the Regulation.

– Where natural lighting is inadequate, artificial lighting shall be provided in all work areas, access ways, offices

and store areas.

– Portable lights shall have adequate stability and be fitted with a mechanical guard to protect the lamp.

– Temporary festoon lighting shall be of the ‘all insulated’ type and be supported at least 2.5m above the

floor where practicable.

– Hand lamps shall be of the ‘all insulated’ type.

– Luminance surveys checks are to be performed for night time work to ensure conformance and

compliance.

– Sufficient and adequate lighting shall be provided for employees where it is required they perform

activities in dark areas. Luminance requirements shall meet stipulated specifications under the OHS Act, ER


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for workplaces.

23.79 Stacking & Storage Material

Compliance: OH&S Act – Construction Regulation 26

GSR 8

– The building up and breaking down of any stack shall only be carried out under the direct supervision of a

competent person.

– Stacks shall only be built up in areas specifically demarcated for this purpose.

– Stacking shall only be carried out on a stable and level footing capable of supporting the entire mass of the

stack. Broken or damaged pallets shall not be used and shall be repaired or replaced immediately.

– The height of any stack shall not exceed three times the smaller side of the base unless specific permission has

been obtained from the Construction Manager.

– Stacks of articles of irregular or alterable shape (e.g. bags of cement) shall be interlocked and / or bonded to

ensure stability.

– Circular items (e.g. oil drums) shall be secured with wedges or chocks.

– No person shall remove any item from any stack except from the topmost layer.

– All stacking shall be neat, stable and controlled.

– Any stack that becomes unstable or unsafe for any reason shall be broken down immediately.

– No stack shall be constructed in such a manner or location as to obstruct access to any fire extinguishing

equipment, first aid equipment, electrical switchgear, ventilation or lighting installation.

– A minimum clearance of one meter shall be maintained between the top of any stack and all ceilings, light fittings,

sprinkler systems and ventilation outlets / inlets.

– Adequate clearance shall be maintained between stacks to provide access and control in the event of fire.

– Stacking and storage on shelves, in cupboards, lockers and cabinets shall be neat, tidy, stable and

controlled. Heavier items shall be stored on the lowest shelves.

– Timber dunnage shall be used between stacks to ensure stability and safe stacking practice. Dunnage shall have

two horizontal flat sides and shall be used vertically and horizontally between steel frames to prevent accidental

movement of material.

– All material to be stacked at least 100mm from ground level with sufficient and adequate dunnage support.

– No steel on steel stacking practices shall be allowed.

– Circular items shall be choked / wedged to prevent accidental movement

23.80 Manual Handling of Materials

Compliance: Manual Handling Procedure

– Contractors shall ensure that no employee is required or permitted to lift or move by hand any heavy object

that is likely to cause injury or harm.

– The Contractor shall ensure that all manual handling activities are limited to such an extent that only where

it is impractical to use mechanical support, manual handling will be used.

– The Contractor shall ensure to limit weight ratio to maximum of 25kg per person not exceeding 1/3 of his total

body mass.

– The Contractor shall ensure that a proper risk assessment is conducted to identify all potential hazards pertaining

to manual handling operations taken in account the complexity of the operation or equipment, the distance to

travel, nip points, body posture, and climate including condition of access ways.

– The Contractor shall ensure communication of all potential hazards and requirements to employees.

23.81 Use of Mobile phones

– All mobile telephones, hands – free systems included shall be used by the driver of a vehicle only when the vehicle

is stationary and in a safe location.

– Employees on site may only make use of a mobile phone when they are stationary and out of direct working

activities.

– Direct working activities will be classified as being physically busy with any task within a direct working area

that requires the employee’s full attention.


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23.82 Concrete Kibbles / Buckets / Chute’s

– Concrete buckets shall be fitted with wheel mechanisms and not push bars.

– Concrete buckets swing arms (lifting section) shall be fitted with an additional sling rated in accordance with the

bucket MML and fitted to a separate anchor point that is capable of supporting the load in case of failure on the

swing arm.

– Concrete buckets shall be numbered and placed on register for inspection purpose.

– Concrete bucket lifting mechanism shall comply with the Lifting Operations Procedure requirements.

– Sufficient size and strength guide ropes shall be attached to the bucket to ensure stability during lifting

operations.

23.83 Truck Mounted – Concrete Pump

– Truck Mounted concrete pumps shall be in compliance with the LFRS – SME requirements prior to entry on the

project site

– All hose couplings shall be fitted with a safety chain to limit accidental disconnection and falling to lower levels.

– Load stability indication shall be displayed on the outriggers

– Sufficient and stable ground conditions shall be provided with outrigger mats (1/3 > than outrigger base)

to ensure stability.

– Sufficient safeguarding of all moving parts shall be affixed.

– Guide ropes shall be used when physical movement of suspended pipe sections are required.

– SWP’s shall accompany the Risk Assessment for safe operations include cleaning process.

23.84 EWP – Elevated Working Platform – Cherry Picker / Scissor Lift

– All EWP’s shall be within compliance with the LFRS requirements and subjected to approval for use by the

Project OHS Department.

– Only certified competent operators to operate EWP.

– EWP shall not be driven in any direction when boom / platform are in an extended position. Only when the

platform is in a safe lowered position.

– Must have the ability to be controlled from both the platform and ground level.

– Shall only be operated from stable ground conditions and no overhead activities allowed.

– EWP shall only be used in accordance MML indication requirements.

– EWP shall not be used as supporting device for installation of material or equipment.

– EWP shall have solid type tyres and not inflatable type.

23.85 Compacting – Plant and Mobile Equipment

– All mobile compacting equipment / plant shall be in compliance with the LFRS requirements and be

subjected to approval upon inspection by the OHS Department prior to site access.

– Operational areas shall be properly assessed for common hazards such as slopes, edges and inclines to ensure

safe operation.

– Adequate safe guarding / identification shall be in place when working close to edges, slopes and inclines.

– Mobile plant shall be fitted with fail-to safe brake system.

23.86 Concrete – Dumpers and Delivery Trucks

– The use of concrete dumpers is prohibited on site.

– Concrete delivery vehicles shall be compliant with the LFRS standard requirements.

– Concrete delivery vehicles shall only be washed or waste dumped in designated areas.

– Stopper blocks shall be used and positioned at discharge areas to prevent the truck from rolling backwards or into

open excavations. Stop blocks shall be in place whether the driver is behind the controls or not.

– The concrete chutes shall be fitted with handles to ensure safe handling and clearance of hands and fingers

from nip points.

– Concrete delivery vehicle controls shall be operated by competent trained operator only.

– Concrete chutes shall be securely in place and extended chutes shall be secured prior to movement of the vehicle

to eliminate potential movement.


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23.87 Physical Stressors

Compliance: OH&S Act – Environmental Regulation 2 (4)

23.87.1 Heat and Cold

– To prevent heat stress suitable rest breaks shall be planned and implemented for all employees exposed to

excessive ambient or radiant heat (a WBGT Index of 30 or more for surface operations measured in accordance

with ISO 7243)

– Shaded rest areas shall be provided where applicable with sufficient fresh drinking water.

– During winter months suitable clothing shall be provided to employees as protection against excessive cold.

(Type of clothing to be agreed upon between Contractor and Contract Management).

23.87.2 Weather conditions (Lightning, wind, rain)

– Adequate shelter shall be provided within reasonable reach of employees as protection against bad

weather conditions.

– Lightning detector(s) shall be installed and maintained to give early warning of inclement weather approaching.

The norm is to remove employees to a safe place when the weather warning is 15km away in the direction of

approach.

– Beaufort Wind Scale

23.87.3 Noise

The requirements of the Noise Induced Hearing Loss Regulations of the OHSAct shall be adhered to with specific

reference to:

– Assessment of potential noise exposure

– Information and training

– Duties of persons who may be exposed to noise

– Noise zoning

– Control of noise

– Hearing protective equipment

– Noise monitoring

– Medical surveillance and record keeping

23.87.4 Ergonomics

– Risk assessment programmes shall include consideration of ergonomic factors and appropriate measures should

be implemented to address the concern(s). Frequent inspections and audits shall include this topic with

appropriate action plans to resolve the shortcoming(s). It is recommended to obtain advise from the corporate

office should the skill not be present on site.

– Ergonomics focuses on the relationship between the worker and the work environment and consider the use of

mechanical devices above manual handling, the use of the correct tool or body posture during the work process

to mention a few examples.

23.87.5 Environmental Stressors

Animals, Insects, Snakes etc.:

– During construction, employees may be exposed to different types of insects, reptiles and other animals.

During the risk assessment and induction process, such matters should be included to ensure the issue is

properly managed.

– Conserving the natural environment will be promoted amongst employees through safety talks. It will be

emphasised that wildlife such as game, snakes, tortoises and insects should not unnecessarily be disturbed or

killed. Killing of wildlife for eating is strictly forbidden as well as capturing for any other reason than relocation.

23.87.6 Chemical Stressors

Hazardous chemical substances:

– A programme for the management of hazardous chemical substances shall be developed, maintained,


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documented, communicated, and shall include topics such as, handling transportation, storage and disposal.

– All relevant MOHSS documents shall be included in the Contractor’s safety file and be available for audit purposes.

Employee awareness and training programmes shall be maintained and exposed persons shall be included in the

relevant medical surveillance programme.

23.88 Explosives

Compliance: Explosives Act 26 of 1956

– Explosives shall not be brought onto the site or be used without the express permission of the Project

Management / Project Management Representative.

– Explosives or detonators shall not be stored on the site.

– Detonators and other explosives shall never be carried in the same box.

– The provisions of all relevant Acts & Regulations shall be strictly observed.

23.89 Earthwork Hauling Requirements

Construction vehicles and mobile plant (Construction Reg. 21) Traffic

Management Plan / LFRS

A Contractor shall ensure that all construction vehicles and mobile plants –

– are of an acceptable design and construction;

– are maintained in a good working order;

– are used in accordance with their design and the intention for which they were designed, having due regard

to safety and health;

– are operated by workers who –

have received appropriate training and been certified competent and been authorised to operate such

machinery; and

are physically and psychologically fit to operate such construction vehicles and mobile plant by being in

possession of a medical certificate of fitness;

– have safe and suitable means of access;

– are properly organised and controlled in any work situation by providing adequate signaling or other control

arrangements to guard against the dangers relating to the movement of vehicles and plant, in order to ensure

their continued safe operation;

– are prevented from falling into excavations, water or any other area lower than the working surface by

installing adequate edge protection, which may include guardrails and crash barriers;

– where appropriate, are fitted with structures designed to protect the operator from falling material or from being

crushed should the vehicle or mobile plant overturn;

– are equipped with an electrically operated acoustic signaling device and a reversing alarm; and

– are on a daily basis inspected prior to use, by a competent person who has been appointed in writing and the

findings of such inspection is recorded in a register.

A Contractor shall furthermore ensure that –

– no person rides or be required or permitted to ride on any construction vehicle or mobile plant otherwise than in

a safe place provided thereon for that purpose;

– every construction site is organised in such a way that, as far as is reasonably practicable, pedestrians and vehicles

can move safely and without risks to health;

– the traffic routes are suitable for the persons using them, sufficient in number, in suitable positions and of sufficient

size;

– every traffic route is, where necessary indicated by suitable signs for reasons of health or safety;

– all construction vehicles and mobile plant left unattended at night, adjacent to a freeway in normal use or adjacent

to construction areas where work is in progress, shall have appropriate lights or reflectors, or barricades equipped

with appropriate lights or reflectors, in order to identify the location of the vehicles or plant;

– bulldozers, scrapers, loaders, and other similar mobile plant are, when being repaired or when not in use, fully

lowered or blocked with controls in a neutral position, motors stopped and brakes set;

– whenever visibility conditions warrant additional lighting, all mobile plant are equipped with at least two

headlights and two taillights when in operation;

– tools and material are secured in order to prevent movement when transported in the same compartment with

employees;

– vehicles used to transport employees have seats firmly secured and adequate for the number of employees to be


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carried; and

– when workers are working on or adjacent to public roads, reflective indicators are provided and worn by the

workers.”

23.90 Traffic Control

Procedure: Traffic Management Plan

– A Points-man / Controller shall be placed at all road intersections, with a Stop/Go sign to control traffic.

– Ripple Strips shall be placed at all road intersections and railway crossings.

– During night driving, flashing lights shall be placed at crossings and intersections.

– Adherence to all traffic signs is of vital importance.

– All Haul Trucks, LDV’s and Excavation Equipment shall be operated with Headlights on at all times.

– Following Distances – 3 truck lengths shall be kept between the trucks at all times.

– Speed limit on Site shall be 30 km’s per hour.

– Reversing of vehicles shall only take place under the guidance of a spotter.

– Heavy vehicles / Equipment shall always have the right of way.

– A signal system shall be in place between driver of haul truck and loader operator.

– No overtaking shall take place of site or plant roads by haul trucks.

– In case of a vehicle breakdown on haulage road:

The vehicle shall be removed ASAP

Warning signs shall be placed (during Daytime: Red Triangular),

(During Night time: Flashing Lights)

– Traffic controller in front and back of vehicle – for all loading and offloading activities.

23.91 Light Vehicles & Surface Mobile Equipment

Compliance:

– Light Vehicles Standard– Traffic Management Plan Construction

Regulation 21

– Surface Mobile Equipment Standard

– Safe Guarding Standard

– Isolation / Lock-out Standard

See Section 24 – LFRS below for detail requirements

23.92 Haul Road’s

– No pedestrians shall be allowed on Haul Roads, all Employees shall be transported into site to a shift change

area designated for this purpose.

– Haul Roads shall be wetted by water cart at regular intervals if and when required as to limit excessive dust.

– Any large rocks and or spillages shall be removed and cleaned from roads immediately.

– Haul roads shall be identified and access limited according to the Traffic Management Plan and Permit

System Requirements.

– Haul road traffic shall be separated by berms with a minimum height of 500mm.

– Any pollution such as oil, diesel or hydraulic fluid shall be dealt with in accordance with the Site Incident

Management Procedure and the Environmental Procedure to ensure recovering and rehabilitation.

23.93 Operator’s / Drivers

– A formal Fatigue Management System shall be enforced according to the Contractors approved Traffic

Management Plan Specifications.

– Random alcohol / drug test shall be done and results to be submitted.

– All Drivers / Operators shall be appointed

– If Driver / Operator does not adhere to rules and regulations his appointment shall be cancelled and he shall not

be able to carry on with his duty.

– No Driver / Operator shall be appointed without proof of training, drivers licence or letter of competency.

– No training of Drivers / Operators on Site.

– No passengers on Dump Truck, Loaders or Excavators.

– No eating or drinking allowed while operating equipment.

– No vehicle shall be left unattended with engine running or key in ignition.


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– No cellular phones may be used by Drivers during operations.

– A valid PDP shall be required for drivers transporting employees.

24. PROJECT FATAL RISK STANDARDS

FATAL RISK STANDARDS

The Projects Fatal Risk Standards do not override legislation however they enhance legislation in order to achieve

ZERO HARM.

In most cases, this mandatory nature is indicated by the use of the word “shall” within the Standards. In some

places the word “should” is used. This still means that the primary intent remains but specific circumstances

may mean that implementation of the requirements are not practicable but will be risk based.

24.1 LIGHT VEHICLES (LV)

The intention of this standard is to minimize and eliminate the risk of fatalities, accidents, incidents and damage

that might occur with the use of light vehicles.

This standard will contribute to ensure a safe way to equip and use light vehicles for all employees and

Contractors.

DEFINITION OF A LIGHT VEHICLE

A Light Vehicle (LV) is a motor vehicle which:

– Where registered, could be legally driven on a public roadway by a driver issued with a standard public

road driver’s license;

– Has three or more wheels;

– Is two or four wheel driven?

– Seats a maximum of 12 adults (including the driver);

– Does not exceed 4.5 tones gross vehicle mass.

PLANT AND EQUIPMENT REQUIREMENTS

The following illustration indicates the minimum requirements for Light Vehicles:

Should have the seat belt fitted with a yellow luminous sleeve to be visible from outside the vehicle.

All plant & equipment shall be subjected to an Inspection & Approval System prior

to site access

PROCEDURAL REQUIREMENTS

– All LV’s users are to fill out a Pre-use Inspection Report

– All vehicle modifications must be done according to Change Management Procedure.

– The use of seatbelts in light vehicles is mandatory for all occupants.

– Light vehicle running head lights must be left on whenever the vehicle is in operation (day & night).

– Vehicles must be maintained according to formal maintenance program recommended by manufacturer.

– A LV service sheet shall be completed at the completion of each service.

– A Journey Management Procedure is to be used for long on duty trips.

– The use of mobile phones, whether hands free or not, by a driver of a light vehicle is prohibited while driving.

Mobile phones to be turned off at refueling stations and near blasting operations/explosives.

– Always be on the lookout for pedestrians and obey all signs. Keep a safe distance between vehicles.

– Obey all rules and adhere to the approved Traffic Management Plan.

– Always reverse park or stop in a way that you can drive forward after stopping. Don’t park within 20m of

a high wall. Remove keys whilst parking.

– Transport of passengers in the cargo bay is prohibited and the picking up of hitch hikers is also not allowed.

– No tyre repairs may happen on site. Tyres may only be changed. Before any tyres are changed a risk

assessment and method statement must be done.

– All LV’s on site will have a valid Projects Light Vehicle Permit.

– The vehicle will have to pass a brake test before a vehicle permit will be issued. (Where applicable)


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PEOPLE REQUIREMENTS

– Drivers of light vehicles shall be in possession of a valid RSA driver’s license.

– All drivers are encouraged to attend fit for work and undergo fatigue management training.

– A risk based approach will be used to determine which drivers will be required to do the Defensive Driver

Training.

24.2 SURFACE MOBILE EQUIPMENT (SME)

– This standard establishes requirements for Surface Mobile Equipment on the Projects for SME.

– The purpose of this standard is to eliminate or minimize the risk of fatalities, injuries and incidents arising from the

use of Surface Mobile Equipment.


– Shall have the seat belt fitted with a yellow luminous sleeve to be visible from outside the vehicle

All plant & equipment shall be subjected to an Inspection & Approval System prior to site access.


– Seatbelts shall be used by all occupants.

– Selection of equipment, and any modification, shall be subject to a rigorous change management process.

– A procedure and checklist system shall be in place for pre-operation inspection by the operator.

– Procedures shall be in place to ensure surface mobile equipment only operates on sufficiently stable surfaces

and on gradients that are within the limits of safe operation.

– The use of mobile phones, whether hands free or not, shall not be allowed.

– A formal risk-based selection and acceptance process shall be in place for all new (to site) and modified surface

mobile equipment prior to commencement of work on site.

– Risk assessments shall be carried out prior to any changes to traffic movements or road systems.

– A maintenance and inspection program shall be in place for surface mobile equipment, including critical

equipment and components.

– A control and water management plan for roads and haulage operations must be in place. Consideration shall be

given to extreme wet weather and the issue of over-watering roads.

– A site-based traffic management plan shall be in place.

– Procedures should be in place which details the maintenance which an operator is allowed to perform and that

maintenance which personnel can carry out under testing conditions.

– A tyre management system shall be in place. Work on tyres may only be done if it is done by a certified vendor

which must be approved by the Projects Manager.

– Also refer to Surface Mobile Equipment Guidelines on more detailed requirements and specifications.

– All SME will have to pass a brake test before a vehicle permit will be issued.

PEOPLE REQUIREMENTS

The following training will be required for all SME operators:

– .Competency certification specific to type of equipment to be operated, and driver’s license where

required.

24.3 HAZARDOUS MATERIALS

This standard establishes requirements in terms of the management of hazardous materials on the Lion

Project Phase 2 Site.

The purpose of this standard is to eliminate of minimize the risk of fatalities, illnesses, injuries and incidents arising

from the storage, use, handling, production, transport, recycling and disposal of hazardous materials.



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– The basis of design of a facility or process, whether permanent or temporary, which transports, uses, stores,

transports or disposes of hazardous materials shall be reviewed, amended as necessary and documented,

utilizing a risk assessment tool such as HAZOP etc.

– All specifications for the location, design and / or modification of hazardous materials facilities shall be subject

to risk assessment.

– All facilities which have a significant risk from Hazardous substances shall provide a risk based emergency

response plan.

– Provision should be made for safe venting, drainage and containment during operations and emergency

situations.

– Labelling shall be in place on all storage vessels, containers and tanks. The label shall clearly identify the carried

or stored material.

– An MOHSS shall be readily available at the point of use, storage as well as at the site clinic.

– Piping containing hazardous materials shall be clearly marked indicating content and direction of flow.

– Security and access control systems and hardware shall be in place, appropriate to the risk, to manage access

to the areas where hazardous materials are stored.


– A risk assessment process shall be in place to identify:

1. The selection criteria and the life cycle analysis for all hazardous materials.

2. The level of risk associated with the hazardous materials.

3. Controls required in order to manage the risk.

4. The performance requirements (reliabilities, capabilities) of specific equipment and systems.

– A system shall be in place to identify and document maintenance, inspection and testing schedules for

critical equipment associated with hazardous materials.

– The introduction and disposal of hazardous materials must be approved by the Hazardous Materials

Coordinator.

– A site register shall be in place for all hazardous material. The Hazardous Materials Coordinator will

coordinate and manage this register.

– A system shall be in place to ensure that the MOHSS are available for all personnel involved in

the transportation, storage, handling, use and disposal of the hazardous materials on site.

– Critical activities, which involve hazardous materials and have the potential of immediate or long term

harm, shall be identified and safe operating procedures shall be documented.

– Emergency response plan for incidents involving hazardous materials shall be in place and reviewed and

tested annually.

– A system shall be in place to monitor and control access to areas where hazardous materials are stored

and handled.

– The following table must be taken into account when storing hazardous materials.

Table 1: Hazardous Materials Storage


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PEOPLE REQUIREMENTS

– A person shall be assigned as the site Hazardous Material Coordinator at those sites where hazardous

materials are processed, stored and handled.

– The risk assessment process must include people with appropriate expertise.

– A competency based training system shall be in place for operational, maintenance and emergency

response roles involving hazardous materials.


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– Personnel shall be trained to understand the potentially hazardous effect of hazardous materials that they

handle in their work environment.

24.4 EQUIPMENT SAFEGUARDING

– This standard establishes the minimum safety guarding requirements for the design, operation and

maintenance of any tool, machine or equipment where people are exposed to the hazard of being injured

by moving parts or equipment, or the potential for moving parts or equipment.

– The purpose of this standard is to eliminate the risk of fatalities, and injuries where and when there is the

potential for human interaction with moving parts or potential moving parts of plant and equipment.


– Fail to-safe switches or devices shall be installed on all manually operated rotating plant and equipment

and power hand tools (e.g. saws, lathes, drill presses, etc.).

– Guards shall only be removed for maintenance and repair after plant and equipment has been isolated,

locked out and tested in line with the Isolation Protocol. Where the temporary removal of safeguards is

necessary on operating plant and equipment, for the purposes of fault finding, testing and commissioning, a

risk-based procedure shall be in place. Guards shall be replaced prior to plant and equipment being put back

into operation.

– New plant and equipment shall consider all energy sources and be designed to eliminate the need for

guarding where practicable. Safeguarding shall be selected where other potential mitigation measures do

not adequately protect personnel as identified in the risk assessment.

– A formal standard shall be in place to ensure the integrity of plant and equipment safeguarding.

– Plant and equipment safeguards shall be designed and constructed to comply with relevant legislation,

standards, codes of practice and relevant recognized leading industry practices and considering

maintainability and operability.

– Where safeguarding and interlock systems are insufficient to protect people, access to plant and

equipment shall be controlled and monitored.


– All documentation related to the risk based process for the selection and modification of safeguarding

requirements shall be retained and controlled.

– Change management system shall be used to ensure the integrity of safeguarding is optimal when change

occurs.

– Also refer to Equipment Safeguarding Standard

PEOPLE REQUIREMENTS

– Portable electrical equipment may only be operated by competent persons.

– Behaviour-based observations shall include work activities associated with plant and equipment safeguarding.

Any need for additional specific retraining shall incorporate the results of these observations.

24.5 ISOLATION

– This standard establishes requirements for the positive isolation including Tag-out/Lock-out/Verification of

all energy sources as mandated by the Lion Project Fatal Risk Standards.

– The purpose of this standard is to eliminate or minimize the risk of fatalities, injuries and incidents arising

from the uncontrolled release of energy or hazardous materials.


– All equipment whether purchased or constructed (including hired and contracted equipment), shall have

the capability of being isolated physically from all energy sources and shall meet the requirements of this

standard.

– Isolation shall provide positive protection against harm and shall be achieved by the use of locking devices

or the establishment of a physical barrier or separation.

– Personal locking devices shall be unique and:


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not be combination locks,

not have an unauthorized second-party master override key,

be kept under the exclusive control of the owning individual, and key(s) shall not be transferred to

another person for lock removal.

– Designated isolation points shall be labelled clearly to identify the circuit or system being isolated or locked

out. These labels shall be applied following a process of pre-isolation identification using the lock-out

procedure. –

– All designated isolation points fitted with personal locking devices shall be tagged.

– The isolation tagging system shall ensure that:

isolation points are identified positively, including the name of the person locking out,

the reason for the isolation is identified clearly,

Isolation tags are highly visible to prevent inadvertent operation.


– All the procedural requirements in terms of this standard are covered in the approved Isolation and Lock-

Out Procedure.

– All safety incidents, including near hits, shall be reported, investigated and analyzed. Corrective and

preventative actions shall be taken and closed out and the learning’s shared.

PEOPLE REQUIREMENTS

All employees responsible for isolation and / or lock-out shall be trained and competent assessed

accordingly on the specific procedures and requirements.


– This standard serves as a reference to apply the working at height practices for employees and Contractors

exposed to unprotected heights of 1.5 meters or more.

– The purpose of this standard is to eliminate or minimize the risk of fatalities, injuries and incidents arising

from working at heights.


– Single person anchor points shall be capable of withstanding 15 kN. A qualified person must approve all

anchor points.

– Where personnel are required to work within 1.5 meters of an opening where they could fall, they shall

use personal fall restraint equipment.

– Where there is potential to fall more than 1.5 meters, personnel shall wear appropriate personal fall arrest

equipment.

– Large plant and Surface Mobile Equipment shall be provided with access ways with handrails. Fall restraint

or fall arrest equipment should be considered when handrails are not installed


– All permanent and temporary different level fall hazards greater or equal to 1.5 meters shall be addressed

by utilizing the Hierarchy of Controls in order of priority.

1. Eliminate

2. Guard with standard railing

3. Fall arrest system

4. Warning lines

5. Control access zone / safety monitoring

– For the correct usage of personal fall protection and fall restraint equipment and other

working at height activities, standard work procedures exist and shall be used.

– A documented risk assessment shall be conducted before the commencement of work and

every time the scope of work changes or the risk of a fall increases.

– A dual-lanyard system should be used to ensure that at least one connection point is

maintained at all times.


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– Where the use of personal fall arrest equipment is required, a person shall not work alone.

– Persons working at heights shall ensure that their safety helmets are secured by using a helmet chinstrap.

– A system shall be in place to prevent tools and other objects from falling from height. (e.g. toe

plate, tool bags, wrist snaps).

– Barricading and warning signage should be placed on all lower levels and areas where

personnel or objects may land.

– All personnel operating elevated work platforms and work baskets shall be trained and qualified.

– Also refer to Working at Heights Standard

PEOPLE REQUIREMENTS

– Scaffolding may only be erected and removed by a trained scaffolding crew.

– All employees working at heights shall be trained and assessed competent

24.7 LIFTING OPERATIONS

– This standard summarizes the minimum requirements for lifting operations and it is to be used

in a correct and safe way.

– The purpose of this standard is to eliminate or minimize the risk of fatalities, injuries and

incidents arising from the performance of lifting operations.


Seat Belt alarm and cut-out device shall be fitted to ensure no operation when seat belt is

not applied when in motion.


– A risk assessment shall be in place for new and modified equipment.

– Operating manuals and load charts shall be available to operators.

– A procedure shall be in place to address the following: when the arcs of two or more cranes overlap,

multiple crane lifting, lifting in adverse conditions, near live conductors, lifting over unprotected plant.

– Qualified crane operators shall familiarize themselves with a crane before any operation.

– Risk assessment and lifting plan shall be in place before any lift take place.

– No side loading allowed and no lifting shall take place without the outriggers being locked.

– Controls shall be in place to prevent objects from falling from above.

– Work baskets shall be approved before use, and a rescue plan shall be in place.

– Work under a suspended load shall not be allowed.

– Modifications to cranes and lifting equipment shall be with supplier’s approval.

– A preventative maintenance and periodic inspection system shall be in place.

– Lifting equipment shall be inspected prior to use, and after any modification it shall be tested.

– A register for all lifting equipment shall be maintained.

– Before any lifting operation is preformed, it must be determined whether or not the lift is routine or not.

An example of a routine lifting operation is a maintenance team removing a section of plant and this lift is

carried out on a daily or weekly basis.

– If the lift is routine, a lifting study is not required. However a safe operating procedure must be in place

that details the safe operation of the lifting operation. If this is the case, the lifting operation can proceed

after risk assessment is carried out.

– If the lift is not routine, a full crane lift study is required before the lifting operation can proceed.

PEOPLE REQUIREMENTS

– The operator of a crane must be i n possession of competency certification specific to type of equipment

to be operated, and driver’s license where required.

– All routine lifts must be done by a trained person. All other lifts must be done by a qualified rigger.


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HEALTH AND SAFETY SPECIFICATION - … SHE... · HEALTH AND SAFETY SPECIFICATION PROJECT NUMBER:...

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