Health and Public Safety Committee - Antrim County · 2017-09-27 · Health and Public Safety...

Health and Public Safety Committee Karen Bargy Brenda R icksgers, Chair Melissa Zelenak

September 27, 2017 To: Health and Public Safety Committee From: Pete Garwood, County Administrator Re: Meeting Notice

The Health, Animal Control, and Public Safety Committee meeting will be held on

Wednesday, October 4, 2017 Antrim County Building, Room 211

203 East Cayuga Street, Bellaire, Michigan. Agenda items include: 9:00 a.m. Public Comment

9:01 a.m. Emergency Services – Leslie Meyers - Emergency Services Monthly Report – see attached pgs. 2-3 - Benzie County Grant: 800mHz Radio – see attached pg. 4 - E911 Minutes – see attached pgs. 5-6 - Emergency Management Performance Grant – see attached pgs. 7-10 - Emergency Action Guidelines and Emergency Plan – see attached pgs. 11-80

9:45 a.m. Sheriff’s Department – Dan Bean - Animal Control Report – see attached pg. 81 - Peninsula Fiber Network – Discussion

10:00 a.m. Commission on Aging – Judy Parliament - Program and Finance Reports – see attached pgs. 82-89 - COA Board Procedure Changes – see attached pgs. 90-98 - Northern Healthcare Management Agreements – see attached pgs. 99-103 - Memorandum of Understanding: Catholic Human Services – see attached pgs. 104-107

10:15 a.m. Airport Update – John Strehl - Financial Reports – see attached pgs. 108-109

10:25 a.m. ACT Update – Al Meacham - Financial Reports – see attached pgs. 110-112

10:50 a.m. Medical Examiner Program – see attached pgs. 113-117

11:15 a.m. Various Matters

11:30 a.m. Public Comment

Please call the Administration and Planning office if you have any questions or concerns.

If you wish to attend this meeting and require special assistance, please contact the Administration Office by writing P.O. Box 187, Bellaire, MI 49615; emailing: [email protected]; or calling 231-533-6265.

mailto:[email protected]

Antrim County Emergency

Management

Memo To: Health & Public Safety Committee

From: Leslie Meyers, Coordinator

cc: Peter Garwood, County Administrator

Date: September 22, 2017

Re: August – September 2017 Monthly Report

• Completed required radio tests for Statewide 7 and Emergency Management Region 7.• Region 7 Meeting.• SARA Title III reporting completed. While the exact amount is still a mystery, I have found out

that we will get an additional $245 added to the award for expenses.• I was finally accepted into the HSEEP program of FEMA’s. HSEEP (Homeland Security

Exercise and Evaluation Program). While the program is offered occasionally around thecountry, it is offered on line for one week each month and offered to a total of 360 students. Itwas hard, long and brutal, but I completed it. It was one of the best trainings I have received fromFEMA yet. Our Exercise Planning will surely benefit. The Planning Team will meet in 2 weeks tomove our efforts forward. The Full Scale Exercise is scheduled for October 13, 2018.

• Two Basic First Aid classes are scheduled for October 16 and 18 in Rm 211. Wendy form TAAwill provide the training. For those folks that wish to move their training forward, we will beoffering a CRP class in December. Participation is required in Basic First Aid to be eligible.

• Communications Trailer has been repaired. The trailer had some electronic issues over PaddleAntrim. The power supply and battery aged out. These items have now been repaired and weare considering deployment at “Light up the Night” on December 2.

• Benzie County 800 MHz grant. There has been much discussion at 911 and Committee’sregarding the $665K grant that Benzie County received for 800 radios. We have been lookinginto this. The grant came from the AFG (Assistance to Firefighter Grant) program. It wassponsored by one of their local fire departments (that acted as the fiduciary) and applicant. Thegrant covered radios for Fire and EMS only. No radios were awarded to police or the sheriff. Themonies cannot be used for a new console. We have a request out to a few grant writers forpricing and will discuss this at the next ACES meeting October 25 as a Fiduciary and FormalApplicant will be required as it cannot be the County. It should be noted that Benzie received thegrant partially because they eliminated their VHF system and converted solely to 800’s.

Health & Public Safety Agenda of 117 October 4, 2017

• I will be unable to attend your next several meetings due to scheduling conflicts. On October 4, I will be at the Michigan Emergency Management Association conference. This training is funded through Homeland Security Funds and I am awarded required training credits for participation.

I will be leaving for my two week FEMA training on October 22, returning November 4. After how good the last training was, I am quite excited to learn more. Anything that helps me perform my job better is good in my book.

• Please send any comments, criticisms and suggestions to me regarding the EAG, Damage Assessment Annex and the Emergency plan for the County Building. The priority though is the EAG as it is not valid without the signature of the County Commission Chair. As a side note, the HSEEP sucked most of the life out of me and I did not yet get to finish the addendums and attachments for the Emergency Plan.


Antrim County Emergency Services

Memo To: Public Safety


cc: Pete Garwood


Re: Additional Benzie 800 MHz Radio Grant Information

An update on the $655 K grant to Benzie County:

• They originally applied two years ago and did not make the cut.

• The original application came from one of their fire departments that was a full volunteer department.

• There are 20,000 all-volunteer departments in the Country that are eligible for the AFG (Assistance to Firefighter Grant).

• Their second application came from a mixed fire department (some part time/some full time).

• There are 6,000 mixed departments in the Country that are eligible for AFG.

• As a side note, there are 3000 all fulltime departments and 1000 mostly career departments.

• We no longer have a mixed fire department in the county.

• Should we wish to apply with a willing department to act as the applicant, we will be competing in the largest category of applicants.

• They were unable to purchase any equipment for dispatch with the grant, it was strictly radios for fire and ems personnel.

• Benzie was required to come up with approximately $50,000. The amount was paid for with general fund allocation.

I hope you find this information of value.


Minutes

Antrim County 911 Board September 12, 2017 / Dan Bean

In Attendance: Daniel Bean, Bill Drollinger, Lesley Meyers, Brenda Ricksgers, Pete Vandenberg, Wendy Dawson Guest: Commissioner Zelenak and Corey Lecureux from Dispatch Absent: Burt Thompson, Michael Bertram, Lt. Mark Harris Approval of Agenda: = Motion by Vandenberg, 2nd by Ricksgers to approve agenda as presented. All say yes Public comment: Commissioner Zelenak asked if County Admin office could receive an agenda with the minutes. Approval of August 2017 Minutes: = Motion by Drollinger, 2nd by Vandenberg to approve the August 2017 minutes as presented. All say yes Financial report August 2017: = Motion by Drollinger, 2nd by Vandenberg to except the financial report as presented. All say yes New Business: *Working on budget for expenditures- ongoing *Tech-Subcommittee – no report * Meeting dates: Submitted to 911 board = Motion by Drollinger, 2nd by Dawson for the 911 Board to meet every other month starting in January 2018, Correction to the September and November dates submitted. Old Business: *PFN update: CCE has not signed on. Dan and Mike will continue to work with Jason to move the project along. *McKinney Tower: Need $4,500.00 allocated for site survey and analysis. Discussion on site importance and what else needs to be done soon. = Motion by Vandenberg, 2nd by Dawson to allocate funds from radio and maintenance fund, not to exceed $5,500.00 for site survey, analysis and miscellaneous work for radio equipment shelter being moved. All say yes *MCT software purchase; Need $263,000.00 to purchase Superion software for MCT project. = Motion by Vandenberg, 2nd by Meyers for allocation of $263,000.00 from 261 Capital outlay fund for purchase of Superion software, this includes RMS train the trainer. With 12,00.00 being reimbursed by Pd’s. All say yes


boydm

Draft

Antrim County 911 Board

September 12, 2017 / Dan Bean

Old Business continued: *Extended Budget Forecast: Projections given to 911 board, discussion on trends, Tower rent increases, insurance cost, overtime, MCT hardware. Round table: * No new hires * Corey has excepted the lead dispatcher position. Congratulations Corey Meeting adjourned @ 14:17 Next meeting October 11th 13:00 room 211 in the county building Respectfully Submitted by Wendy Dawson


boydm

Draft

September 28, 2017 TO: Health & Public Safety Committee FR: Peter Garwood, Administrator RE: 2017 Emergency Management Performance Grant (EMPG)

Emergency Services Coordinator Leslie Meyers has provided for your review the 2017 EMPG. You will find attached the pages that include the funding amount of the grant, purpose of the grant and the signature page. The grant amount ($17,987) is an increase from last year’s grant which was $15,842. The agreement is substantially the same as the agreement from last year which was reviewed by civil counsel. The following motion is presented for your consideration:

Motion by ___________________, seconded by _________________, to recommend the Board of Commissioners authorize the Board Chairman to execute a grant agreement with the State of Michigan for the fiscal year 2017 Emergency Management Performance Grant.

Memorandum Administration Office


~

Michigan State Police I.I Grant Agreement Emergency Management and Homeland Security Division

~-

FEDERAL AWARD IDENTIFICATION

SUBRECIPIENT NAME GRANT NAME CFDANUMBER

County of Antrim Emergency Management 97.042 Performance Grant

SUBRECIPIENT IRS/VENDOR NUMBER FEDERAL AWARD IDENTIFICATION NUMBER FEDERAL AWARD DATE (FAIN)

38-6000098 EMC-2017-EP-00001-SOl 08/04/2017

SUBRECJPIENT DUNS NUMBER SUBAWARD FROM TO PERFORMANCE PERIOD

020885364 10/1/2016 9/30/2017

RESEARCH & DEVELOPM ENT Funding Total

N/A Federal Funds Obligated by $17,987 this Action

INDIRECT COST RATE Total Federal Funds Obligated $17,987 to Subrecipient

None on file Total Amount of Federal $9,002,685.00 Award

FEDERAL AWARD PROJECT DESCRIPTION

2017 Emergency Management Performance Grant . DETAILS

The 2017 EMPG allocation is 35.69% of the Subrecipient's emergency program manager's salary and fringe benefits. The FY 2017 EMPG program has a 50% cost match (cash or in-kind) requirement.

FEDERAL AWARDING AGENCY PASS· THROUGH ENTllY (RECIPIENT) NAME

Federal Emergency Management Agency Michigan State Police Grant Operations Emergency Management and Homeland 245 Murray Lane - Building 410, SW Security Division Washington DC 20528-7000 PO Box 30634

Lansing, Ml 48909


State of Michigan FY 2017 Emergency Management Performance Grant

Grant Agreement

October 1, 2016 to September 30, 2017

CFDA Number: 97 .042 Grant Number: EMC-2017-EP-00001

This Fiscal Year (FY) 2017 Emergency Management Performance Grant (EMPG) grant agreement is hereby entered into between the Michigan Department of State Police, Emergency Management and Homeland Security Division (hereinafter called the Recipient), and the

COUNTY OF ANTRIM (hereinafter called the Subrecipient)

Purpose The purpose of this grant agreement is to provide federal pass-through funds to the Subrecipient for the development and maintenance of an emergency management program capable of protecting life, property, and vital infrastructure in times of disaster or emergency

The FY 2017 EMPG program plays an important role in the implementation of the National Preparedness System (NPS) by supporting the building, sustainment, and delivery of core capabilities essential to achieving the National Preparedness Goal of a secure and resilient Nation. The objective of the NPS is to facilitate an integrated, all-ofnation/whole community, risk driven, capabilities-based approach to preparedness.

In support of the National Preparedness Goal, the FY 2017 EMPG program supports a comprehensive, all-hazard emergency preparedness system to build and sustain core capabilities across the Prevention, Protection, Mitigation, Response, and Recovery mission areas.

For more information on the NPS, federally designated priorities, and the FY 2017 EMPG objectives, as well as guidance on allowable costs and program activities, please refer to the FY 2017 EMPG Notice of Funding Opportunity (NOFO) located at http:J/www.fema.gov/grants.

II. Statutory Authority

Funding for the FY 2017 EMPG is authorized by Section 662 of the Post-Katrina Emergency Management Reform Act of 2006 (PKEMRA), as amended, (Pub. L. No. 109-295) (6 U.S.C. § 762); the Robert T. Stafford Disaster Relief and Emergency Assistance Act, as amended (Pub. L. No. 93-288) (42 U.S.C. §§ 5121 et seq.); the Earthquake Hazards Reduction Act of 1977, as amended (Pub. L. No. 95-124) (42 U.S.C. §§ 7701 et seq.); and the National Flood Insurance Act of 1968, as amended (Pub. L. No. 90-448) (42 U.S.C. §§ 4001 et seq.).

Appropriation authority is provided by the Department of Homeland Security Appropriations Act, 2017, (Pub. L. No.115-31).

The Subrecipient agrees to comply with all EMPG program requirements in accordance with the federal FY 2017 EMPG Notice of Funding Opportunity located at http:/Jwww.fema.gov/grants; the Michigan Emergency Management Act of 1976, as amended (Public Act 390) at http:J/www.legislature.mi.gov/doc.aspx?mcl-Act-390-of-1976; and the Robert T. Stafford Disaster Relief and Emergency Assistance Act, as amended (Pub. L. No. 93-288) (42 U.S.C. §§ 5121 et seq.) located at http:/Jwww.fema.gov/robert-t-stafford-disaster-relief-and-emergencyassistance-act-public-law-93-288-amended.


... . . ..

XV. Official Certification

For the Subrecipient

FY2017 EMPG County of Antrim

Page 8 of 8

The individual or officer signing this grant agreement certifies by his or her signature that he or she is authorized to sign this grant agreement on behalf of the organization he or she represents. The Subrecipient agrees to complete all requirements specified in this grant agreement.

For the Chief Elected Official

Printed Name Title

Signature Date

For the Local Emergency Manager

For the Recipient (Michigan State Police, Emergency Management and Homeland Security Division}

Capt. Chris A. Kelenske. Commander Printed Name

Signature

Deputy State Director of Emergency Management and Homeland Security Title

8/31/17

Date


September 28, 2017 TO: Health & Public Safety Committee FR: Peter Garwood, Administrator RE: Emergency Action Guidelines and Fire and Emergency Plan Enclosed are a draft of the Antrim County Emergency Action Guidelines (EAG) and a draft of the Fire and Emergency Plan for the County Building submitted by Leslie Meyers, Emergency Services Coordinator. Ms. Meyers is not asking for approval at this time. Because she could not be at this meeting and will not be able to make the next meeting on October 25 we are asking that you email your questions and comments to Ms. Meyers between this meeting and the October 25 meeting. If we can get all the questions answered and all concerns taken care of before the October 25 meeting Ms. Meyers will submit the plan for approval at that time. Ms. Meyers email address is [email protected]. Thank you.




Antrim County Emergency Services

Memo To: Public Safety


cc: Pete Garwood


Re: County EAG

Earlier this month, I provided you with several documents for review and comment. While all of the documents are important, the most important one is our EAG – Emergency Action Guidelines.

This document has evolved over the last year under the direction of the LEPC/LPT. We are currently operating under a 10+ years old EOP – Emergency Operations Plan. The LEPC/LPT has also utilized the assistance of the MSP-EMHSD which has reviewed the document. They have assured us that it meets all federal requirements.

Please forward your written comments and suggestions to me by October 6. This will give me time to incorporate them and have EMHSD comment before sending it back to you for formal consideration at your October 25, 2017 PS meeting.


Antrim County Building Bellaire, MI

Fire and Emergency Plan

Site-Specific Building Information Fire Safety Procedures Tornado/Weather Procedures Work Place Threats and Violence Workplace Violence Intruder, Active Shooter or Onsite Threat (Sheltering in Place) In Case of a Bomb Threat Bomb Threat Checklist Power Failure Procedures Medical Emergency Procedures AED Locations First Aid Locations Site-Specific Emergency Checklist (for Tornado and Fire Evacuations) Supervisor’s Incident Report Form Medical Trained Personnel County Building Location Map


Site-Specific Information To be updated as information changes

Department:______________________________________

Emergency Contacts:

1. Name____________________________________________ Work Phone:______________________________________ Cell Phone:________________________________________



Fire Safety: Method to notify co-workers/visitors:_______________________________________________ Location to meet outside:_________________________________________________________ Lead Person(s):_________________________________________________________________

Tornado/Weather: Method to notify co-workers/visitors:_______________________________________________ Location to meet:_______________________________________________________________ Lead person(s):__________________________________________________________________

Workplace Threat/Violence: Method to notify co-workers/visitors:_________________________________________________ Lead Person(s):_____________________________________________________________________

Unique Information Concerning this Department:______________________ ________________________________________________________________ ________________________________________________________________


meet:_______________________________________________________________

Fire Safety Procedures Fire Safety in the workplace is as important as fire safety in the home. Employees need to be aware of the basic elements that contribute to the fire safety plan that provides a safe work environment. Each employee can contribute to the success of the plan by practicing a few simple steps:

• Designate a Lead Person and back-up for each level who will be responsible for the effective response to an emergency so confusion will be minimized. First Floor: Second Floor:

• Be aware of your surroundings; identify potential ignition sources and maintain proper storage procedures for them.

• Know where the fire extinguishers are throughout the building, especially the one closest to your work station.

• Evacuate out the closest exit and meet at the Commission on Aging Building. While a block away, it will allow for shelter. Antrim County Commission on Aging, 308 E. Cayuga Street.

If any smoke or fire is found:

1. Notify co-workers and visitors, no matter how small the fire. Pull the closest fire alarm to activate the alarm system throughout the building. This alerts building occupants as well as notifying the local fire department.

2. Assist any person who may be in immediate danger to safety. If it can be accomplished without additional risk.

3. If possible, follow up with a phone call to 911 to provide: a. your name b. Building address, room location the nature and extent to the fire c. Number of injured or trapped

4. Fire extinguishers can be used fight the fire if it safe to do so. If this does not put staff or visitors in additional danger, the fire extinguisher is to be used to clear a pathway assuring safe egress from the building.

5. Trained individuals may assist in the evacuation of non-ambulatory and those with impaired mobility. Solicit assistance as needed. Use the two-man carry if there is staff present who are physically capable of helping.

6. Under no circumstances shall the elevators by used. 7. Staff should close all doors and lock cash drawers as they exit their offices unless the area is

directly impacted by the fire. Insure that your work area is empty of all occupants.


8. Exit the building through the nearest exit and go the Commission on Aging, Antrim County Commission on Aging, 308 E. Cayuga St. A lead person will then make a formal head count to confirm a full evacuation, utilizing the Emergency Checklist found on page_______.

9. A Lead Person will notify the Fire Department if there are any persons missing and the location they were last seen.

10. Do not re-enter the building under any circumstances. Return only with the permission of the fire department.

11. The County Administrator should be notified as soon as possible if he/she is not present at the Commission on Aging Building. If not present or available, the Emergency Services Coordinator should be contacted.

12. After the incident, an after-action meeting will take place with all Lead Persons and the Emergency Services Coordinator. . A Supervisors Incident Report (found on page _____) will be completed for any injuries as a result of the incident. These reports will be forwarded to the County Administrator.

13. It is every employee’s responsibility to know the location of the nearest fire alarm location to their workspace, closest exits, fire extinguisher locations, meeting location and lead persons. If you have questions, please ask your supervisor or department head.


Tornado/Weather Procedures When notification of a severe weather watch/warning is received from the National Weather Service or the Emergency Services Coordinator. If a warning or watch is issued, County Administration will be responsible for communicating to all department heads key information for staff using the accepted mechanisms of official communication. Definitions: Severe Thunderstorm Watch: Weather conditions exist which could produce thunderstorms in the area. Severe Thunderstorm Warning: A severe thunderstorm has been observed and is moving toward the area. Tornado Watch: Weather conditions are such that a tornado could develop in the area. Tornado Warning: A tornado has been spotted and is moving toward the area. In the event of Severe Thunderstorm Watch/Warning or Tornado Watch:

1. County Administration and Lead Persons from each department will monitor the situation (Radio, Television, etc.) and take necessary steps to insure the safety of employees and visitors to the building.

2. All staff members are urged to become familiar with the characteristics of their area and the building so that they can promote better safety practices should severe weather occur.

3. During uncertain weather conditions, it is not always prudent or necessary to wait for formal notification of impending danger. If you observe any possibility of severe weather conditions, report your observations immediately and seek shelter if necessary.

4. If the likelihood of damage (or actual damage exists: i.e. glass breakage, flying objects, etc., all staff and building occupants should evacuate the areas of danger and proceed to an interior hallway, interiors room or vault not exposed to windows.

5. When advised to evacuate respective work areas, employees are instructed to secure all monies and critical documents, then secure valuables unless doing so would jeopardize their safety.

In the event of a Tornado Warning:

1. County Administration will disseminate information when a tornado threatens and will initiate movement of staff and visitors to a safer area. If information is received in an area serviced by a weather alter monitor, the lead person will initiate contact with County Administration to insure the information is known.

2. When movement is imminent, Lead Persons should guide everyone to the lower floor by use of stairways and take refuge in “safe areas,” i.e. protected interior hallways, windowless small interior rooms or vaults. Large open areas must be checked and cleared of people.


3. Staff will secure cash drawers and critical documents and close doors. Lead persons should also take flash lights and cell phones with them if possible without additional risk.

4. Trained individuals may assist in the evacuation of non-ambulatory and those with impaired mobility. Solicit assistance as needed. Use the two-man carry if there is staff present who are physically capable of helping,

5. Lead persons should perform cursory glances at windowed areas to see if anyone needs assistance while moving to safer areas. All other staff should immediately go to the designated area. Lead persons can then make a formal head count to confirm full evacuation, utilizing the Emergency Checklist on page ______

6. Stay in the protected area until the warning has been lifted by the national Weather service, radio stations, or other official source of information. Once the warning is lifted, staff will ensure that customers and visitors are assisted as appropriate.

7. Normal emergency first aid procedures should be followed for any injury by qualified personnel. Any injury should be reported to Lead Persons as soon as possible after the event.

8. After the incident, an after action meeting will take place with all Lead Persons and the Emergency Services Coordinator. A Supervisors Incident Report (page _____) will be completed for any injuries as a result of the incident. A copy of the report will forwarded to human Resources.

Away from the Office – Work in the Field: In the event of a Tornado Warning:

1. Wherever you are, if you hear or see a tornado coming, take cover right away. Tornados can move quickly, blowing objects at very high speeds, even if they appear to be far away. Protect yourself from flying debris by taking cover immediately.

2. If you are outside in a car or in a mobile home, go immediately to the basement of a sturdy building nearby. Sturdy buildings are the safest place to be. Tornado winds can blow large objects, including cars, hundreds of feet away. Tornadoes can change direction quickly. Never try to outdrive a tornado. Mobile homes are particularly vulnerable. A mobile home can overturn easily.

3. If you are in a house or apartment building and a tornado threatens, of the lowest level – a basement or storm cellar if possible. Once on the lowest level, go to the middle of the building away from the windows, into a bathroom or closet, if possible. The safest place to be is underground, or as low to the ground as possible and away from windows. Putting up as many walls between you and the outside will provide additional protection.

4. If there is no building nearby, lie flat in a low spot. Use your arms and hands to protect your head. Dangerous flying debris can be blown under highway overpasses and bridges, or weaker overpasses and bridges could be destroyed. You will be safer lying flat in a low-lying area where wind and debris will blow above you. Tornadoes come from severe thunderstorms, which can produce a lot of rain. If you see quickly rising water or flood water coming towards you, move to another spot.

5. Notify your department of your whereabouts as soon as possible.


Work Place Threats and Violence

Workplace Violence Definition: Any incident which involves violence or the threat of violence against workers. It can occur at or outside the workplace and can range from verbal abuse to physical assaults. Workplace violence is on the primary causes of job-related deaths. Three types of threats: Direct Threats: Clearly expressed statement of what will happen. Conditional Threats: If a condition is, or is not met, a consequence will result. Veiled Threats: Use of body language or behaviors which indicate an intent to harm.

1. IMMEDIATELY REPORT ALL INCIDENTS OF WORKPLACE VIOLENCE TO YOUR SUPERVISOR. The incident should also be reported to 911 immediately. This is crucial…the consequences of NOT reporting can be devastating.

2. AVOID BEING A VICTIM. a) Be alert b) Avoid taking unnecessary risks c) Have a plan d) Always let someone know where you are e) Park in well-lighted areas f) Use the “Buddy System” when possible g) Report and document potential incidents to your Supervisor

3. ADDRESSING UNCOMFORTABLE AND POTENTIALLY VIOLENT SITUATIONS a) Think before you act b) Assess your feelings c) Describe behavior observed d) Assess behavior affecting you e) Determine whether you need assistance f) Report the threat/behavior to your Supervisor

4. CONFRONTATIONS: DEALING WITH ANGRY PEOPLE a) REMAIN CALM b) Give your full attention c) Use direct eye contact d) Stay out of arm’s reach

5. TRY NOT TO ESCALATE THE SITUATION a) Let the person vent b) Don’t react with touching or reaching c) Restate/validate their concerns


6. ASK FOR SUGGESTIONS TO RESOLUTION a) Let them know what you can do b) Follow through

7. GET IN A SAFE POSITION 8. PUSH YOUR PANIC BUTTON, IF POSSIBLE 9. USE CODE WORDS ESTABLISHED BY YOUR DEPARTMENT TO ASK FOR HELP 10. ESTABLISH AN ESCAPE ROUTE 11. TRY TO DEFUSE OR DE-ESCALATE (DO NOT ARGUE OR INTERRUPT) 12. GIVE COMPLETE ATTENTION 13. DO NOT TRY TO DISARM THE PERSON 14. DO NOT PROTECT POSSESSIONS 15. CALL LAW ENFORCEMENT AS SOON AS POSSIBLE IF APPROPRIATE

INTRUDER, ACTIVE SHOOTER OR ONSITE THREAT – SHELTERING IN PLACE:

In the event you receive instructions to lock down, immediatley take shelter and lock in place or exit the building if you feel you can do so safely. Exiting your lockdown position should only be considered if conditions inside the building are so extreme (fire/smoke) that you are in immediate danger. If you exit the building, immediatley move to Commission on Aging Building.

Immediate Actions:

• Call 911 (be prepared to stay on the line with them). • If possible, do a quick visual search in the area for citizens.

Protective Measures if you lock in place:

• Once locked, the door must not be opened again unless you know the person trying to enter and can verify that this person is not being used to “lure” you into opening the locked door.

• Utilize the red/green card system. If assistance is needed, slip the red card out into the hall. If all is safe, use the green card.

• If a fire alarm is pulled during a lockdown, remain in place unless fire or smoke is putting you in immediate danger.

• Turn off room lights, keep staff out of sight and remain quiet. • If applicable, pull shades on windows. • As safety permits, Lead persons will check halls and restrooms for staff and citizens. • If an employee or citizen cannot get into a locked room, get in a restroom stall on the toilet with

feet up, door locked and stay quiet. • Lights in halls should remain on. • Remain in position until released by a uniformed officer.

Supervisors will report events to the County Administrator as soon as possible to do so safely.


In case of a Bomb Threat:

If you receive a telephone bomb threat:

1. Press the mute button on the telephone and flag down a co-worker and have them call 911. Note the phone line that call came in on.

2. Try to stay calm – don’t confront the person, but try to get as much information as you can; i.e., note speech defects, sex, approximate age and any other noticeable traits, background noises, etc. Refer to the Bomb Threat Checklist for guidance.

3. Keep caller on the line as long as possible. 4. Pay particular attention to background noises. 5. If caller does not offer location of the bomb or detonation time, ask for this information. 6. Share any information with authorities that is pertinent to the incident and remain available for

additional interviews.

If you receive a written bomb threat:

1. Save all materials, including the envelope or container. 2. Handle written material as little as possible, protect for fingerprints, handwriting, paper or post

marks. 3. Share any information with authorities that is pertinent to the incident and remain available for

additional interviews.

Any suspicious call or package should be reported to 911 and the area around any suspicious package should be immediatley vacated.


Power Failure Procedures

In case of a Short-Term Power Failure:

1. Lead Person will notify County Maintenance Department. They will contact the appropriate power company or qualified electrician to evaluate and correct the problem.

2. In a complete power outage, notify the County Administration and 911. 3. Check elevator. The elevator should return to the first floor and the doors will remain open

and non-functioning. If you observe that persons are trapped inside, contact 911. 4. Lead Persons will check all rooms, including restrooms, for status of staff and visitors and

escort them to an area with adequate light. 5. Turn off lights, computers, copy and fax machines and other equipment which is known to be

on. 6. If power remains off, phones may or may not remain active. If the phone system is down, all

lines in to the office/agency will ring busy.

In case of an Extended Power Failure:

1. The decision to close the building due to an extended power outage will be determined by County Administration. Productivity and safety will be taken into consideration as events progress.

2. Each office will be responsible for seeing to the needs of their department. 3. Public service announcements regarding the building closure will be made by County

Administration as appropriate using the RAVE Alert System. 4. Ensure that signage is posted on the entry doors nearest your office/agency to notify the

public of the power outage/building closure.


Medical Emergency Procedures

1. The staff person at the scene, or the first to arrive, is in charge until he/she specifically relinquishes that position or is personally relieved of that responsibility by Emergency Personnel.

2. Check to see that the surroundings are safe. 3. First aid locations are:

First Floor: Second Floor:

4. Universal precautions for blood borne pathogens are to be applied to all aspects of medical emergency situations.

5. If the emergency is obviously life-threatening (examples are: difficulty breathing, severe chest pain, unconsciousness, ingestion of something poisonous, continuous seizures) call 911.

6. Send a runner to meet with emergency personnel to escort them to the victim. 7. Available emergency medical information for staff will be accessed through County Human

Resources, if necessary. 8. The attending staff should document the medical emergency by the completion of the

Incident Report and providing notification to County Administration.


(Federal ESF-based Format)

ANTRIM COUNTY

EMERGENCY OPERATIONS PLAN (EOP)

An all-hazards plan for use in the event of disaster or severe emergency of natural, human, wartime, technological or terrorism origin.

Feb 2017


TABLE OF CONTENTS

Promulgation Document ..................................................................................................................... i

Approval and Implementation ............................................................................................................ ii

Record of Revisions ........................................................................................................................... iii

Record of Distribution ......................................................................................................................... iv

Basic Plan:

Purpose ................................................................................................................................. 1

Scope .................................................................................................................................... 1

Authorities and References ................................................................................................... 1

Authorities ................................................................................................................ 1

References ............................................................................................................... 1

Plan Development and Maintenance .................................................................................... 2

Planning Development Process ............................................................................... 2

Structure of EOP ...................................................................................................... 2

Plan Review Process ............................................................................................... 3

Situation Overview ................................................................................................................ 4

Hazard and Threat Analysis Summary .................................................................... 4-6

Capability Assessment .......................................................................................................... 6

Major Capabilities by Emergency Management Phases ......................................... 7

Planning Assumptions........................................................................................................... 8

Concept of Operations .......................................................................................................... 8

Activating and Deactivating the EOP ....................................................................... 8-9

Issuing a Local Declaration ...................................................................................... 9

Protective Action/Executive Orders ......................................................................... 9-10

Legal Questions and Issues ..................................................................................... 10

Coordination between Agencies, Boards, and Divisions ......................................... 10-11

Needs of Children .................................................................................................... 11

Needs of Individuals Requiring Functional Needs Support Services ...................... 11

Needs of Pets and Animals ...................................................................................... 12

Additional Support/Response Plans ........................................................................ 12

Organization and Assignment of Responsibilities ................................................................. 12-18

Direction, Control, and Coordination ..................................................................................... 18

General Tactics and Operations Control ................................................................. 18-19

Lines of Succession ................................................................................................. 19

Multijurisdictional Coordination Systems and Processes ........................................ 19-20

National Incident Management System ...................................................... 19-20


Incident Facilities......................................................................................... 20-22

Communications ................................................................................................................... 22

Information, Collection, Analysis, and Dissemination ........................................................... 23-24

Administration ....................................................................................................................... 25

Documentation ......................................................................................................... 25

After Action Reports ................................................................................................. 25-26

Finance.................................................................................................................................. 26-28

Logistics ................................................................................................................................ 28-29

Attachments:

Attachment A: Glossary ........................................................................................................ 30-41

Attachment B: Declaration Process ...................................................................................... 42

Attachment C: Format for Requesting a Governor’s Emergency Disaster Declaration or State

Assistance ............................................................................................................................. 43

Attachment D: Primary and Secondary Responsibilities ...................................................... 44

Attachment E: Acronyms...................................................................................................... 45

Annexes:

Emergency Support Functions .............................................................................................. 46

Procedures ............................................................................................................................ 46

ESF #1, Transportation ......................................................................................................... 46-49

ESF #2, Communications ..................................................................................................... 50-53

ESF #3, Public Works and Engineering ................................................................................ 54-59

ESF #4, Firefighting .............................................................................................................. 62-65

ESF #5, Information and Planning ........................................................................................ 66-71

ESF #6, Mass Care, Emergency Assistance, Temporary Housing, and Human Services .. 72-75

ESF #7, Logistics .................................................................................................................. 76-79

ESF #8, Public Health and Medical Services ....................................................................... 80-85

ESF #9, Public Works ........................................................................................................... 82-85

ESF #10, Oil and Hazardous Materials ................................................................................. 90-93

ESF #11, Agriculture and Natural Resources ....................................................................... 94-97

ESF #12, Energy ................................................................................................................... 98-101

ESF #13, Public Safety and Security .................................................................................... 102-105

ESF #14, Long-Term Community Recovery ......................................................................... 106-109

ESF #15, External Affairs ...................................................................................................... 110-113

Appendices:

Appendix 1, Catastrophic Event Procedures ........................................................................ 114-117

Appendix 2, Flood/Dam Failure Procedures ......................................................................... 118-121

Appendix 3, Hazardous Materials Incident Procedures ........................................................ 122-125

Appendix 4, Severe Weather Event Procedures .................................................................. 126-129


Appendix 5, Weapons of Mass Destruction/Terrorism Procedures ...................................... 130-134

Appendix 6, SARA Title III Sites


Promulgation Document

Officials of Antrim County in conjunction with state and local jurisdictional emergency management (EM) agencies have developed this Emergency Operations Plan (EOP) that will enhance their emergency response capability. This plan, when used properly and updated, will assist local government officials to accomplish their primary responsibilities of protecting lives and property in their community. This plan and its provisions will become official when it has been signed and dated below by the concurring government officials. _______________________________________ _____________________ Presiding Commissioner Date Edgar Boettcher _______________________________________ ______________________ Emergency Management Agency Director Date Peter Garwood


Approval and Implementation

The All-Hazard EOP, referred to in this document as the EOP, describes how Antrim County will handle emergency situations. The EOP assigns responsibilities to departments for coordinating emergency response activities before, during, and after any type of emergency or disaster. The EOP does not contain specific instructions as to how each department will respond to an emergency; these can be found in the plan annexes. The goal of the EOP is to coordinate emergency response efforts to save lives, reduce injuries, and preserve property. The EOP addresses emergency issues before and after an emergency but its primary goal is to assemble, mobilize and coordinate a team of responders that can respond to any emergency. The EOP will use a graduated response strategy that is in proportion to the scope and severity of an emergency. Antrim County will plan, prepare and activate resources for local emergencies that affect the local area (or a specific site) and/or widespread disasters that affect the entire state and/or nation. The EOP will be developed by the Local Emergency Planning Committee/Local Planning Team (LEPC/LPT). The LEPC/LPT consists of key departments such as law enforcement, fire, public works, and public health. The team will work to establish and monitor programs, reduce the potential for hazard events in the community through planning, review, and training, and assist the local Emergency Management Program (EMP) in developing and maintaining the EOP. The EOP must be signed by the current Chief Executive Official (CEO) each time it is updated, with the exception of the following activities:

1. Minor updates, e.g., changing system names, grammar, spelling or layout changes 2. Updates to the annexes

These activities may be updated in the plan without the CEO signature by the following individuals:

1. Emergency Management Coordinator (EMC) 2. Assistant to the EMC 3. Department head responsible for an annex

Homeland Security Presidential Directive (HSPD) 5 facilitates a standard management approach to major incidents, the National Incident Management System (NIMS). NIMS is administered as part of the National Response Framework (NRF) which integrates the federal government into a single, all discipline, and all-hazards plan. NIMS will provide a nationwide approach that enables federal, state, tribal and local government agencies to “work effectively and efficiently together to prepare for, respond to, and recover from domestic incidents, regardless of cause, size or complexity.” This EOP has integrated NIMS concepts, including the Incident Command System (ICS), and language to help incident management operate in accordance to the NIMS using the guidance provided by the Department of Homeland Security (DHS). During an emergency, all response personnel will use the ICS to manage the incident and employ emergency resources at the site. The Emergency Operation Center (EOC) will coordinate additional resources when needed. This EOP will be used during community recovery after an emergency. This EOP has also integrated the concepts of the Federal Emergency Management Agency (FEMA) EOP development guidance; “Developing and Maintaining Emergency Operations Plans, Comprehensive Preparedness Guide (CPG) 101 Version 2”

This plan supersedes all previous plans.


Record of Revisions

The following is a list of revisions made to the EOP. This chart tracks the date that changes were made, reason for the changes, updated pages, and who made the revision.

Date Reason for Revision Page Numbers Revised By


Record of Distribution The following is a list of the individuals and facilities that have been provided a copy of the EOP in order to conduct the assigned tasks addressed in this plan.

Title of Recipient Name of Recipient Agency Date Number of Copies

EMC Leslie Meyers

Assistant to the EMC

MSP/EMHSD District Coordinator (DC) Mike de Castro

Chair, County Board of Commissioners Edgar Boettcher

ESF #1 Official -Transportation Burt Thompson

ESF #2 Official - Communications Mike Gank

ESF #3 Official – Public Works & Engineering MAWSA/Bellaire/CL/ER

ESF #4 Official - Firefighting Ed Sayre

ESF #5 Official – Emergency Management Leslie Meyers

ESF #6 Official – Mass Care, Housing & HHS Maureen Clore

ESF #7 Official – Logistics Deb Haydell

ESF #8 Official – Public Health & Medical Wendy Dawson

ESF #9 Official – Search & Rescue Kevin Hoch

ESF #10 Official – Oil & Hazardous Materials Ryan Bigelow

ESF #11 Official – Ag & Natural Resources Mike Merriweather

ESF #12 Official – Energy Jim Peters/Tom Mann

ESF #13 Official – Public Safety & Security Dan Bean

ESF #14 Official – Long-Term Recovery Leslie Meyers

ESF #15 Official – External Affairs & Resource Support Pete Garwood

American Red Cross Darlene

EOC Leslie Meyers

Alternate EOC Burt Thompson

Joint Information Center (JIC) Mike deCastro

Public Information Official (PIO) Janet Koch


Basic plan

I. Purpose This EOP is being developed and maintained as required by local executive order, pursuant to Michigan Emergency Management Act (1976 PA 390, as amended), and Publication (Pub) 201a developed by the Michigan State Police, Emergency Management and Homeland Security Division (MSP/EMHSD). This plan will establish policies and procedures that will allow Antrim County to provide a coordinated response to save lives, minimize injuries, protect property, preserve functioning civil government and maintain economic activities essential to its survival and recovery from natural disasters and technological hazards. This EOP provides Antrim County agencies with a general concept of potential emergency assignments before, during, and following emergency situations. It also establishes the guidelines for conducting efficient, effective, and coordinated emergency operations involving the use of all resources belonging or available to this jurisdiction, and coordinates local agency SOPS. The EOP includes a basic plan, functional annexes, and hazard-specific appendices.

II. Scope

The EOP provides a common all-hazard approach to be utilized by Antrim County, and the communities within it, during all hazards that may impact the jurisdiction. This EOP must be activated in a timely manner, in the beginning of a disaster or emergency, as stated in 1976 PA 390, as amended, in order to receive state and federal disaster funds.

III. Authorities and References A. Authority of local officials during an emergency:

1. 1976 PA 390, as amended

2. Antrim County, resolution for the adoption of the NIMS,

3. Antrim County, local EM resolution,

4. Antrim County, resolution for emergency operations,

5. Antrim County, adoption of the EOP,

6. Executive Directive No. 2005-09, the state adoption of the NIMS,

7. The Robert T. Stafford Disaster Relief and Emergency Assistance Act,

8. Emergency Planning and Community Right to Know Act of 1986 (EPCRA) also

known as the Superfund Amendments and Reauthorizations Act (SARA), Title III,

9. Good Samaritan Law and Know Act of 1986.

B. References used to develop the EOP: 1. NIMS,

2. NRF,

3. Michigan Emergency Management Plan (MEMP), MSP/EMHSD,

4. Pub 201 and 201a, MSP/EMHSD.

C. See Attachment A for glossary.

IV. Plan Development and Maintenance A. The planning development process used to develop this EOP includes the following steps:


1. Establish an LEPC/LPT: Key departments, such as law enforcement, fire, public

works, and public health, were part of the LPT and will be used to establish and monitor programs and assist the local EMP in developing and maintaining the EOP.

2. Identify Hazards and Risks: Hazards and risks were identified in the community through the creation of a community profile, identifying hazards, performing a risk assessment, and determining vulnerabilities.

3. Define Goals and Objectives: Goals and objectives have been defined to clearly

state problems, issues, and opportunities in hazard mitigation and other areas. The EOP and actions outlined in the plan are based on clear goals and objectives.

4. Identify Actions and Assess Capabilities: Courses of action, capabilities to respond

to an incident, and available resources, to achieve defined goals and objectives, have been identified and outlined in this EOP.

5. Evaluate and Select Feasible Actions: Actions in the plan have been deemed

feasible and are within the means of authorities and operating standards of Antrim County.

6. Plan development, review and approval: The EOP was developed using the ESF

based template and has been approved by all required parties as stated on page iv.

7. Plan Implementation and Update: Implementation and evaluation of this EOP’s effectiveness has been determined by the CPG 101 criteria; adequacy, feasibility, acceptability, completeness and compliance.

8. Consistent Updates to the EOP: Each quarter a portion of the plan is updated and

the entire EOP is updated every 4 years. The plan will also be updated after:

a. A change in elected officials,

b. Major exercises,

c. A change in the jurisdictions demographics or hazards,

d. The enactment of new or amended law and/or ordinances,

e. A change in operational resources,

f. A formal update of planning guidance or standards.

B. The structure of the EOP Includes:

1. The Basic Plan: Provides an overview of the jurisdiction’s preparedness and response strategies. It describes hazards, outlines agency roles and responsibilities, and explains how the EOP is kept current.

2. Annexes: Individual chapters on concept of operation for specific functions, beyond what is provided in the basic plan. Sections include purpose/mission, objectives, lead and support agencies, structure, and roles and responsibilities.

3. Appendices: Procedures/strategies for managing the functions in a specific hazard.

C. The EOP is coordinated with adjoining county EOP’s through coordination during R7’s

Homeland Security Planning Board (HSPB) Meetings.

D. The EOP is distributed to the whole community including; county/city departments, disaster organizations, surrounding jurisdictions, and the MSP/EMHSD. See the Plan Distribution table on page iv for full list of recipients.


E. Public distribution: The EOP is distributed to the public via Antrim County’s website,

presentations at local municipal board and council meetings, with copies available upon request at the County Clerk’s office and at the Emergency Operations Center.

F. The plan review process:

1. The EOP has been checked for its adherence to applicable regulatory requirements and federal and state agency standards, and its usefulness in practice.

2. Per 1976 PA 390, as amended, the entire EOP is updated every four years with a current CEO signature. The CEO will review and approve the EOP by signing and dating the document. The EOP is also submitted to and approved by MSP/EMHSD.

3. Local organizations and agencies are responsible for updates to their portions of the

EOP. They submit changes through the EMC who shall direct the updates to the LEPC/LPT.

4. Plan updates are outlined in the EMHSD Emergency Management Performance Grant (EMPG) work agreement. Generally, at least one annex of the EOP is updated and submitted to the DC each quarter.

5. Antrim County has submitted a Pub 201a “Review Guide for Local Emergency

Operations Plans and Emergency Action Guidelines” to the DC.

6. The following CPG 101 criteria is used to validate this EOP:

a. Adequacy: The EOP identifies critical tasks effectively, accomplishes the assigned missions, and addresses valid and reasonable assumptions.

b. Feasibility: The EOP documents how organizations accomplish assigned

missions and tasks by using available resources within the time allowed in the plan, allocating resources to tasks and resource tracking.

c. Acceptability: The EOP meets the requirements driven by threats, decision

makers, public costs, and time limitations. It is also consistent with the law.

d. Completeness: The EOP incorporates tasks to be accomplished, required capabilities, needs of the general population, children, and individuals who require Functional Needs Support Services (FNSS), a complete picture of the sequence and scope of the planned response operations, time estimates for achieving objectives, success criteria, and a desired end-state.

e. Compliancy: The EOP complies with the Pub 201a, CPG 101, and NIMS.

V. Situation Overview

A. Antrim County has taken various preparedness and incident management steps to enhance

capabilities in responding to incidents including:

1. The mitigation of potential hazards. 2. Identification of emergency response agencies and mechanisms that will protect life

and property before, during and after an emergency.

3. Tasking agencies, organizations, and individuals with specific functions and responsibilities relative to emergency operations. Assigned tasks are explained in further detail under the “Organization and Assignment of Responsibilities.”


4. Identification of lines of succession and the ICS and organizational relationships of

emergency responders, agencies, and incident management personnel.

5. Identification of available resources and the development of resource management guidelines.

6. Train and exercise first responders in the NIMS and ICS concepts and principles,

and the identification of capabilities by reviewing resources, personnel, and agencies using the FEMA 31 core capabilities list.

7. Integration with the MEMP, hazard mitigation plan (HMP), local support plans, etc.

B. Hazard and threat analysis summary

1. Antrim County is vulnerable to many hazards, all of which have the potential to

disrupt the community, cause damage, create casualties, and will require the activation of this EOP. Hazards include flooding, dam failure, tornadoes, wildfires, sheer winds, agricultural threats due to extreme weather and long term power outages.

2. Hazmat Incidents:

a. The Antrim County Local Emergency Planning Committee (LEPC) is responsible for the development of community hazmat response plans for SARA Title III, Section 302 sites within Antrim County and its municipalities.

b. The EOC maintains a list of sites with extremely hazardous substances

(SARA Section 302 sites). These sites are listed in appendix 6.

3. Terrorism/critical infrastructure threats: a. Intelligence information from MIOC has been incorporated into the hazard

analysis through assistance in identifying CIKR as high risk areas,

b. Protection activities have been incorporated into the vulnerability/risk assessment through the identification of CIKR risk areas and Antrim County’s ability to provide protective measures.

c. Incidents involving acts of terrorism will be managed by Presidential

Decision Directive 39 and HSPD-5.

d. Agriculture, food supply and cyber security, Chemical, Biological, Radiological, Nuclear, and high yield Explosive (CBRNE) events and pandemics have been addressed and incorporated into the (insert page annex).

4. Risks that originate in neighboring jurisdictions and possibly create hazardous

conditions in Antrim County are minimal.

5. The method to complete a hazard analysis includes:

a. Develop a Community Profile:

i. Antrim County is located in the northwest lower peninsula of Michigan and is surrounded by Kalkaska, Grand Traverse, Charlevoix and Otsego Counties. The villages of Bellaire, Central


Lake, Elk Rapids, Ellsworth and Mancelona are located within its borders.

ii. According to the 2010 U.S. Census, Antrim County has a population

of 23,580, a land mass of 476 square miles plus 126 square miles of water, has 5 incorporated villages and 15 general law townships, and an estimated 200 individuals requiring FNSS.

iii. Geographic features that cause threats include the Grand Traverse

Bay shoreline, flood plain areas, especially near the Elk Rapids and Bellaire dams, and numerous rivers, creeks and streams. With limited participation in the NFIP, the Antrim County Building Department requires elevation certificates on all waterfront properties.

b. Identify Common Hazards:

i. To establish common hazards, the jurisdiction researched past

incidents, assessed topology/geology/environment, spoke with residents, media and the public, and reviewed the Michigan Hazard Analysis.

ii. Antrim County has experienced minimal hazards in the past. Most

incidents in recent history were agricultural related due to inclement weather, sheer/straight wind damage, extreme weather events, power outages lasting up to a week in duration and minor flooding.

c. Measure Risks:

i. Antrim County has measured the risks that apply to the community

by assessing the likelihood of occurrence, significance of impact, frequency of occurrence, potential size of the affected area, and population impact.

ii. It is likely that high winds, crop damage, long-term power outages,

minor flooding and extreme weather events will continue to threaten the community in the future, based on this risk analysis.

d. Identify Vulnerable/High Risk Areas or Situations:

i. Antrim County has identified high-risk areas through a hazard and

threat analysis. These areas that include Meadowbrook Medical Care Facility, the upper chain of lakes watershed, the Bellaire and Elk Rapids dams and the introduction of invasive species within our vast natural environment.

ii. Antrim County has the following unique areas or critical

infrastructure and key resources (CIKR) sites that may require extra attention and/or planning: Elk River and Bellaire dams, and the attraction to our open spaces and lakes environment for recreation.

iii. Antrim County has the following special or unique events that may

pose a high risk situation: Elk Rapids Harbor Days, the Torch Lake Sandbar and numerous non-motorized organized events.

iv. Antrim County has identified that the following time variables may

influence hazard risks on the community:


a) A seasonal summer population increase of over 100%. b) A seasonal winter population increase of up to 25%.

VI. Capability Assessment

A. Antrim County has implemented the process below to define its capabilities and limits.

1. Establish an Incident Timeline: Cover all mission areas.

2. Depict the Scenario: Identify hazards and response goals and objectives.

3. Identify and Depict Decision Points: Indicate when leaders anticipate making decisions on courses of action.

4. Identify and Depict Operational Tasks: Verify the action, who does it, when it is completed, how long it takes to complete, and what happens after completion.

5. Identify Resources and Assess Capabilities: Document resource needed to

accomplish task.


6. Identify Information and intelligence Needs: Verify needs for response participants.

7. Assess Progress of Courses of Action: Identify progress made, single point of

failures, omissions or gaps, and inconsistences or mismatches.

B. The following chart shows the phases of EM and the major capabilities/actions that have been established to be performed within the scope of this EOP:

Phase Purpose Capabilities/Actions

Mitigation Reduce the potential for hazard events

Write plans, train personnel, create pre-and post-incident public awareness, education, and communications plans and protocols, prepare individuals and families, and acquire hazard prone properties.

Preparedness Establish emergency responsibilities and pre-arrange resources

Publish, test and update EOP, identify capabilities, acquire resources, train personnel, equip first responders, conduct planning workshops, conduct exercises, inventory and maintain NIMS typed resources.

Prevention Avoid, stop or deter an incident

Heighten security for potential targets, investigate the nature and source of threats, implement public health and agricultural surveillance and testing, disrupt illegal activities and apprehend perpetrators.

Response Take action to protect lives, property and stabilize the community

Use NIMS & ICS at site and EOC, activate Mutual Aid Agreements (MAA)/Memorandum of Understanding (MOUs), develop Incident Action Plan (IAP), coordinate with multiple agencies and jurisdictions, provide shelter operations, unite families, provide continued medical treatment, increase security and stabilize the affected area.

Recovery Restore the community

Conduct DA, review and update plans, apply for disaster assistance, upgrade equipment and communications systems, deploy necessary resources rapidly and prepare for re-entry into the area. *Planning for recovery will be implemented at the same time local governments are taking the emergency response actions necessary to protect the public.

Hazard specific capabilities are listed in the associated appendices Flood/Dam Failure, Hazardous Materials Incident, and a Severe Weather Event,

C. Depending on the type and severity of the event, Antrim County’s response may be limited

by factors such as:

1. Damage to facilities and Infrastructure

2. Transportation services

3. Staff and resource availability

4. Communication

5. Fiscal constraints


VII. Planning Assumptions

A. The proper implementation of this plan will result in saved lives, incident stabilization, and property protection in Antrim County.

B. Some incidents occur with enough warning that necessary notification can be issued to ensure the appropriate level of preparation. Other incidents occur with no advanced warning.

C. Antrim County has the primary responsibility for emergency operations within its borders and will commit available resources to save lives, stabilize the incident, and minimize property damage.

D. Depending upon the severity and magnitude of the situation, local resources may not be

adequate to deal with the occurrence. It may be necessary to request assistance through volunteer organizations, the private sector, MAA/MOUs, and/or state and federal sources. When provided, these will supplement, not substitute for, relief provided by local jurisdictions.

E. All emergency response agencies within Antrim County of the plan are considered to be

available to respond to emergency incidents. Agencies will work to save lives, protect property, relieve human suffering, sustain survivors, stabilize the incident, repair essential facilities, restore services and protect the environment.

F. All emergency response personnel have completed appropriate levels of NIMS and ICS

training in accordance to the incident management standards.

G. All planning for the care, housing, transportation, and treatment of the individuals requiring FNSS is included in the five phases of emergency management: mitigation, prevention, preparedness, response, recovery.

H. When a jurisdiction receives a request to assist another jurisdiction, reasonable actions will

be taken to provide the assistance as requested. I. Emergency planning is a work-in-progress; the EOP is consistently reviewed and updated. J. During an emergency or disaster, parts of the plan may need to be improvised or modified, if

necessary, based on the situation. K. The planning process outlined in the approval and implementation section was followed to

develop this plan.

VIII. Concept of Operations

A. Activating and deactivating the EOP: 1. Upon the recommendation of the Chairman of the County Board of Commissioners ,

the EMC may activate this plan and declare a local “state of emergency” pursuant to the Emergency Management Resolution of (insert date) to initiate and direct emergency response and recovery actions. At this time, county and municipal governments will assign and make available for duty the emergency personnel, resources or property of Antrim County for response and recovery efforts. These same resources may be available to assist other communities within the State of Michigan or other states, if necessary.


2. When the disaster or emergency has diminished to the point where normal day-to-day resources and the organization can cope with the situation, the EMC may terminate the local “state of emergency” and deactivate the plan. If the governor has declared a “state of disaster” or “state of emergency”, it shall remain in effect for 28 days, unless terminated or extended by executive order or proclamation, and approved by the legislature. If a presidential declaration of a “state of disaster” or “state of emergency” is made, it will be terminated following their existing protocols and procedures.

3. See Attachment C for the Requesting a Governor’s Emergency Disaster or Disaster

Declaration and State Assistance form.

B. Issuing a local declaration includes the following steps: 1. The local EMP will perceive the threat, assess the hazard, and determine its scope

and magnitude, select a control strategy, stabilize the incident, and monitor the hazard.

2. Those day-to-day functions that do not contribute directly to the emergency

operations may be suspended for the duration of the emergency. The efforts that would normally be required for those functions will be redirected to the accomplishment of emergency tasks by the agency concerned.

3. The EMC will decide if additional assistance is required to accomplish emergency

tasks. If assistance is required the EMC may activate the EOC and recommend that the CEO declare a local “state of emergency.”

4. If the CEO deems an incident is beyond the control of the EMP and that state or

federal assistance is needed, they may request that the Governor declare a “state of disaster” or “state of emergency.” This will activate state assistance in accordance with Section 14, 1976 PA 390, as amended. This request will be submitted by the EMC to the EMHSD DC. The DC in conjunction with the EMC will assess the incident’s nature, scope, and magnitude. The assessment and recommendations will be sent through the appropriate channels to the governor.

5. If the president declares a “state of emergency” or “state of disaster”, the EMC will

coordinate response/recovery activities with the respective state and federal entities.

6. The declarations are shared with neighboring jurisdictions via phone, email or currier if necessary and through the MI CIMS. All jurisdictions can access the EM Program Status Board in the MI CIMS to view which areas are operating under a declaration.

7. A template for a local “state of emergency” can be found in the MI CIMS under

Reference Info, File Library, and then Emergency Declaration Templates. It can also be located at: The EOC.

8. See Attachment B for a graphic depicting the declaration process.

C. Protective action/executive orders:

1. Orders issued for the jurisdiction are implemented upon the CEO’s authority.

2. Protective action orders (PAO) are based on recommendations from the chief of the

assigned expert agency (after the hazard has been analyzed). They are made to the jurisdiction’s CEO and are issued under his/her authority.

3. After the governor’s declaration, state agency EMCs provide recommendations to

the governor for issuing PAOs.


4. Once a public action is determined, the public will be warned via radio, TV, text

messaging, Facebook.

5. A protective action implementation plan should be determined and includes steps to

monitor the implementation, control access to the area, support the evacuation, provide decontamination support, medical treatment and individuals requiring FNSS, and search and rescue of the area.

D. Legal questions and issues:

1. Legal questions or issues are resolved in Antrim County through inquiries sent to

legal counsel working as a technical specialist in the EOC that will work with IC on legal matters).

2. Legal issues include:

a. The legal authority for the EOP and emergency operations is 1976 PA 390,

as amended, and the Antrim County Emergency Management Resolution of December 14, 1999.

b. Section 30.411 of 1976 PA 390, as amended, addresses the following legal

issues: Powers and duties of personnel of disaster relief forces; liability for personal injury or property damage; right to benefits or compensation; disaster relief workers; immunity; additional authority of dentists, veterinarians, nurses, or paramedics; liability and legal obligation of persons owning or controlling real estate or other premises used for shelter.

c. Additional legal issues may include: evacuation issues (e.g. authority to

order evacuation, mandatory evacuation, transportation issues, pet evacuation, refusal to evacuate), sheltering (e.g. accessibility, FNSS, service animals, household pets, discrimination, infectious diseases, social distancing), licensing and credentialing and federal financial assistance and reimbursement (e.g. plan must be activated in timely manner, ineligible debris removal, permissible and prohibited contracts).

E. Coordination between agencies, boards, and divisions within the jurisdiction:

1. Agency/division meetings will occur on a bi-monthly basis to discuss emergency

management related issues, topics, upcoming trainings, exercises and After Action Reports (AAR)).

2. Board meetings will occur on a quarterly basis to discuss emergency management

projects and funding.

3. LEPC/LPT meetings occur quarterly and will include individuals from the following divisions or agencies: fire, EMS, finance, public safety, communications, technology and industry.

4. The local EMP is responsible for maintaining communications and coordinating

departments and other public and private assisting agencies/departments.

5. Coordination of response, emergency incident communications, public warning and information between agencies, boards, and divisions is managed in the EOC.


6. Notification of law enforcement, fire, and EMS personnel to report to the EOC is made through the 911 dispatch center. The EMC is responsible for contacting the other key personnel to report to the EOC.

7. Trainings will be coordinated through the EMC and will occur whenever necessary.

A list of training courses that includes multiple agency/division participation includes IS 100, 200, 700, 800) and ICS 300 and 400.

8. The EMP will coordinate jurisdictional exercises that include Fire, Police, EMS,

finance, HazMAT, communications, technology etc as appropriate. Exercises will occur once a year with a full scale exercise taking place once every 5 years.

F. The needs of children during a disaster will be managed through:

1. Incorporating children’s needs in all phases of emergency management and school

safety plans and standard family emergency preparedness planning.

2. Establishing shelters that have resources necessary for children, including but not limited to: diapers, formula, food, portable cribs, playpens, and the capacity to supervise any unaccompanied children.

3. Providing emergency childcare services during an incident through disaster recovery

centers providing free childcare and agreements with licensed daycare facilities to assist emergency workers.

4. The reunification of children with families will occur through use of the National

Emergency Child Locator Center during presidential disasters and designated shelter locations for other declarations and emergencies. .

5. The requirement of FEMA course IS-366: “Planning for the Needs of Children in

Disasters” for EM staff. G. The needs of Individuals requiring FNSS will be managed through:

1. Incorporating FNSS in all phases of emergency management and in the following

procedures and documents: Antrim County Commission on Aging contact/support lists and mass care and evacuation annexes.

2. Creating customized awareness materials and preparedness messages to increase the ability of individuals requiring FNSS to plan for and survive an incident.

3. Utilizing television stations, radio, Facebook and mass notification systems to

provide messaging for public warning announcements.

4. Providing evacuation plans to individuals requiring FNSS, agencies, and care centers, etc. to increase awareness prior to and during an emergency, and to inform them of procedures for evacuating affected areas.

5. Confirming that shelters will comply with the Americans with Disabilities Act (ADA)

standards and will have specialized equipment, such as walkers, wheelchairs, medication, personal assistance services and interpreters, for individuals requiring FNSS.

H. The needs of pets and animals guidelines include:

1. Pets are not allowed in ARC disaster shelters, unless they are service animals with

their masters, according to the ADA.


2. Shelters shall not exclude service animals unless they are a direct threat to the health and safety of the public.

3. Privately owned facilities or adhoc shelters may be needed for providing congregate

care for sheltering pets.

4. Shelters will have service animal equipment including but not limited to: safety harnesses, leashes, cages, blankets, food and water.

5. During a governor’s declaration, the Michigan Department of Agriculture and Rural

Development (MDARD) is the agency responsible for coordinating animal care needs with the county and state animal response teams

6. Antrim County Animal Control, under the direction of the Sheriff have the primary

responsibility for the search and rescue of pets and animals with assistance from other public and private agencies.

7. Antrim County Animal Control and With a Little Help for My Friends will assist

residents in locating pets lost during a disaster.

I. Additional support/response plans: 1. Antrim County has a FEMA approved HMP detailing the hazard analysis conducted

and the potential mitigation actions that reduce the effects of the hazards to the community. This plan has been sent to EMHSD and kept on file.

2. Agencies and institutions that have developed plans that directly support the

implementation of this EOP include: hospitals, schools, facilities, NGOs and Radio Amateur Civil Emergency Services (RACES), and the COA.

IX. Organization and Assignment of Responsibilities

A. The County Board of Commissioners roles and responsibilities Include:

1. Appoint an EMC pursuant to 1976 PA 390, as amended

2. Appoint a PIO for the county.

3. Establish policy and provide guidance to staff related to response and recovery efforts.

4. Review and ratify local declarations of emergency

5. Direct the EMC to host community meetings to ensure needs are being addressed

and to disseminate information to residents.

6. Direct the EMC to coordinate with elected officials at the state and regional level.

B. Antrim County agency/department roles and responsibilities:

1. Local EMP/EOC agency roles and responsibilities include:

a. Develop, maintain, and activate the county/city EOP, HMP, SOPs, resource lists, MAA/MOUs and alerting procedures

b. Maintain and activate the local EOC


c. Ensure their program is NIMS compliant including maintaining the accuracy of NIMS typed resource information in the MI CIMS

d. Verify that personnel assigned emergency tasks and responsibilities are

properly trained

e. Prepare and submit assessment data and other reports as requested or required

f. When incidents occur, respond with all applicable and available resources to

the maximum extent possible and appropriate, including the use of nearby resources and MAA/MOUs

g. If local resources and capabilities have been exhausted and unmet needs

still exist, request supplemental assistance in accordance with the process established by the MSP/EMHSD

h. Form and maintain incident management partnerships with the whole

community (local, state, regional, and federal entities, the private sector, and Non-Governmental Organizations (NGO)) and include them in the development and/or revision of the EOP.

i. Address the requirements for individuals requiring FNSS, children, and pets,

including providing for medical needs, transportation, and other emergency support.

2. General roles and responsibilities for other departments or agencies Identified in this

EOP and assigned to the EOC include:

a. Support EOP concepts, processes, and structures while carrying out their assigned functional responsibilities

b. Work with appropriate incident management leadership, as appropriate and consistent with their own authorities and responsibilities

c. Designate representatives to staff the EOC, during drills, exercises, and

emergencies

d. Provide cooperation, resources, and support to implement the EOP

e. Provide updates to their portions of the EOP in a timely manner, when requested by the EMC/EMP

f. Maintain SOPs, emergency response plans, resource lists (in the MI CIMS),

MAA/MOUs, checklists and notification rosters in compliance with the EOP

g. Develop time estimates, success criteria, and desired end-states for achieving goals

h. Utilize department- and agency-specific authorities, resources, and programs

to facilitate incident management activities in accordance with the EOP

i. Developing, exercising, and refining local and regional capabilities to ensure sustained operational readiness in support of the EOP

j. See Attachment D for primary and secondary responsibilities.

k. Specific tasks are described in detail in each functional annex.


C. State responsibilities supporting local emergency operations:

1. The MSP/EMHSD is the Primary Agency for EM. Its responsibilities include:

a. Activate the State Emergency Operation Center (SEOC), and JIC, if necessary to support local emergency operations and incident management.

b. Provide resources once local resources are exhausted.

c. Act as Liaison between local EMP and federal agencies (e.g. FEMA).

d. Provide planning guidance for EOP and supporting documents including debris management, donation management, local continuity planning, etc.

e. Approve and verify that the local EMP meets federal criteria for preparedness funding.

f. Ensure that the local EMP is compliant with NIMS

2. The MSP/EMHSD DC assists the EMP with:

a. Verification that the EMP meets all necessary requirements imposed by

MSP/EMHSD and federal agencies.

b. Review and approval of the EOP.

c. Providing training and participating in exercises (e.g. MI CIMS).

d. Emergency response, if necessary.

3. The Michigan Department of Environmental Quality (MDEQ): Supports the EMP through management of information about SARA Title III sites, testing of air, ground water and surface water, technical assistance on flood impacts/dam failures, etc.

4. The Michigan Department Agriculture and Rural Development (MDARD): Supports

the EMP though the inspection of food/distribution/processing stores in affected areas, issuing agriculture PAOs, and assisting with animal sheltering needs, etc.

D. Regional organizations and their responsibilities that support local operations Include:

1. The Northwest Michigan Council of Government (Networks Northwest) will assist in coordination of regional emergency resources.

E. Federal agencies and their responsibilities that support local EM operations include:

1. FEMA: Will provide monetary assistance, response teams and support at incident facilities such as the EOC and Joint Field Office (JFO), and additional resources, such as interim housing during a federally declared disaster.

2. Federal Bureau of Investigation (FBI): Will investigate terrorism and WMD attacks, provide task forces to assist with investigations and gather intelligence information

3. US Department of Transportation (US DOT): Will provide emergency relief aid, assist in maritime emergencies, and provide assistance with road/bridge assessments.


4. US Coast Guard: Will provide emergency assistance in search & rescue, maritime law enforcement, marine environmental assistance and aids to navigation.

5. U.S. Department of Agriculture: provides assistance for natural disaster losses, resulting from drought, flood, fire, freeze, tornadoes, pest infestation, and other calamities.

F. Government sponsored teams and their responsibilities that support local EM operations

include:

1. Volunteers in Policing (VIP): Increases the use of volunteers in existing programs, may assist with general policing duties.

2. Michigan Voluntary Organizations Active in Disaster (MIVOAD): Provides volunteers during a disaster to assist with disaster relief efforts such as preparing and delivering meals.

3. Fire Corps: Coordinates volunteer activities to assist in fire safety, light search and

rescue, medical operations, etc.

4. Radio Amateur Civil Emergency Service (RACES): Provides a standby radio service provided for in Part 97.407 of the Federal Communications Commission (FCC)

5. Commission of Aging: Provides assistance to those residents over the age of 60

years of age. Services may include, meal and provision delivery, wellness checks and in-home services.

G. Private sector and voluntary organizations and their responsibilities that support Local EM

operations include:

1. ARC: Provides disaster relief services, including shelters, food, health and mental health services.

2. Salvation Army: Provides emergency disaster services including mobile feeding

kitchens, medical services, etc.

3. Nifty Thrifty: Will provide coordination of donations in the event of a large scale disaster or emergency.

4. Habitat for Humanity - Antrim County: Will provide housing repair assistance to low-

to moderate income families including the elderly.

5. With a Little Help from My Friends Pet Crisis Center: Will provide pet and animal assistance if the Antrim county Animal Control division is overwhelmed.

6. Good Samaritan, Community Lighthouse, Baby Bottle, Congregational Church of

Central Lake, Community Cupboard and Mancelona Food Pantry: Will provide assistance with food distribution and food donations.

H. Prevention roles and responsibilities and linkages with fusion centers Include:

1. The establishment and maintenance of partnerships with the Michigan Intelligence

Operation Center (MIOC) and the Detroit and Southeastern Michigan Information and Intelligence Center (DSEMIIC), if applicable.

2. The Antrim County Sherriff provides timely, accurate, and actionable information that results from the planning, collection, processing, analysis, production,


https://en.wikipedia.org/wiki/Federal_Communications_Commission

dissemination, and evaluation of information concerning threats or use of WMDs to the MIOC or DESMIIC.

3. The Antrim County Sherriff will assist the MIOC and/or DSEMIIC in conducting

forensic analysis, attributing terrorist acts (the means and methods of terrorism) to their source, and preparation for attacks in an effort to prevent initial or follow-up acts and/or to swiftly develop counter-options.

4. The Antrim County Sherriff will assist the MIOC/DSEMIIC in the delaying,

diverting, intercepting, halting, apprehending, of security threats/hazards. 5. The Antrim County Sherriff will assist the MIOC/DSEMIIC to implement

surveillance techniques, if necessary, to detect threats and hazards.

I. CIKR protection and restoration activities in Antrim County include:

1. Developing and maintaining protection plans to ensure adequate continuity of operations. Plans are located at the Emergency Operations Center.

2. The Antrim County Sherriff will attempt to delay, divert, intercept, halt, apprehend, or

secure threats and/or hazards

3. Applying a broad range of physical, technological, and cyber measures to control admittance to critical locations and systems, limiting access to authorized individuals through physical and computer/data security systems,

4. Protecting against damage to, the unauthorized use of, and/or the exploitation

of, and the restoration of electronic communications systems and services and data through firewalls and intrusion detection systems.

5. Identifying, assessing, and prioritizing risks and incorporating them into

protection activities. 6. Exchanging intelligence, information, data, or knowledge among Federal, state,

local, or private sector entities through MI CIMS, electronically and in person as necessary.

7. Identifying, discovering, or locating threats and/or hazards through active and

passive surveillance and search procedures via physical investigation and intelligence.

8. Working to restore and revitalize all sector CIKR systems and services by providing

emergency services to CIKR incidents, facilitate the repair/replacement of telecommunication systems, water systems, wastewater and electricity.

J. Antrim County addresses unaffiliated volunteers through the following methods:

1. Forming partnerships with volunteer organizations via Antrim County Fire Corps to manage unaffiliated volunteers.

2. Continuously researching liability issues and laws that affect unaffiliated volunteers.

3. Establishing a disaster control check point during disasters to interview unaffiliated

volunteers. Unaffiliated volunteers who are not interviewed will not be utilized.

4. Implementing the MI CIMS and an on-scene paper process to track volunteers.


5. Establishing a local volunteer registration center if necessary to screen, coordinate, direct, and assign roles and responsibilities to volunteers.

6. Developing media and public education campaigns that encourage people to

undertake pre-involvement and affiliation with existing organizations. Campaigns include social media, youth education and the Emergency Management website.

7. Developing standard messages to address volunteer needs before, during, and after

an emergency

8. (Insert annex location)

K. Current MAA/MOUs exist between Antrim County and the following:

1. Response Groups: Banks Township Fire, Bellaire Area Fire, Central Lake Fire, Elk Rapids Fire, Mancelona Fire, South Torch Lake Fire, Milton Township Fire, Torch Lake Township Fire, Star Township, TAA Ambulance, MMR Ambulance, north Flight, East Jordan Fire, Elmira Fire, Antrim County Sherriff, Bellaire Police, Elk Rapids Police, Central Lake Police, Ellsworth Police and Mancelona Police .

2. Neighboring Jurisdictions Response Forces: Kalkaska County Sherriff, Charlevoix County Sherriff, Otsego County Sherriff, Clearwater Township Fire, Grand Traverse and Otsego HazMat.

3. Providing and receiving resources through the Emergency Management Assistance

Compact (EMAC), coordinated through MSP/EMSHD

4. Receiving alerts, notifications and emergency public information through MOU’s with Kalkaska, Charlevoix, Otsego and Grand Traverse County 911 Dispatch Centers.

5. Resource agreements: MICIMS, R7 agreements and the Army Corps of Engineers

6. Shelter Facilities used during an evacuation; Commission on Aging - Bellaire, Torch Lake Township, Mancelona Senior Center, Lighthouse of Elk Rapids.

L. NIMS Resource Documentation Includes:

1. Inventorying NIMS typed resources each year through the MI CIMS. The NIMS resources are verified each year in the MI CIMS by September 30th. A resource certification form is signed and sent to EMHSD to ensure the state that the Antrim County has provided an up to date NIMS typed resource inventory for NIMS compliancy.

2. Storing resources in the MI CIMS. The EMC and a designee are the individuals that

can add, edit or delete resources in the MI CIMS, but all users can view resources. The MI CIMS is used for inventory only, not for the tracking of deployed resources.

M. Responsibilities of local agencies and departments to maintain current documents include:

1. Preparing and maintaining the SOP, checklists and notification rosters to carry out

the specific functions assigned to their agency. 2. Storing documents in the MI CIMS and at the EOC. 3. Updating and reviewing SOPs every year.

N. See Attachment D: Primary and Secondary Responsibilities, for assignment of primary &

secondary agencies to each EOC function

O. Public safety enforcement actions that maintain public order Include:


1. Antrim County Sherriff Deputies and local municipal officers handle individuals

disrupting the public order, violating laws, requiring quarantine, etc.

2. Employing safety and security plans/procedures as soon as possible.

3. Public safety policies which are stored at: Antrim County Sherriff’s Administration Office.

X. Direction, Control, and Coordination

A. General tactical and operations control guidelines include:

1. The CEO is ultimately responsible for emergency management activities within the

boundaries of the jurisdiction.

2. The Commission Chair of Antrim County is responsible for those activities in the unincorporated areas of the county. The CEO of each municipality (i.e., mayor, city administrator) has a similar responsibility within their corporate boundaries. These officials can delegate their authority, but not their responsibility.

3. At no time will the CEO supersede the authority of the elected officials of any of the

incorporated subdivisions unless:

a. Requested to do so by those elected officials

b. The local subdivisions governmental body is incapacitated or ceases to exist

c. Empowered to do so by the governor under the authority of 1976 PA 390, as

amended

4. In those municipalities that have no emergency management capability, the county will control operations by request of the mayor of the affected municipality.

5. The local EMP is responsible for maintaining communications and coordinating departments and other public and private assisting agencies/departments as set forth in this plan.

6. An IAP will be developed and maintained by command and general staff to guide

the direction and strategy for managing an incident.

7. Direction and control will originate from the EOC.

8. The appropriate responding agency will assume incident command or a Unified Command (UC) may be established, depending on the incident and capabilities.

B. Lines of succession include:

1. Antrim County

a. The line of succession for the jurisdiction proceeds from the County

Commission Chair, then to the Vice-Chair, then to the members of the board (by seniority), and to the Antrim County Clerk, in accordance with jurisdiction policy.

b. Lines of succession for emergency services and other department/agency heads will be directed by the Antrim County Administrator in conjunction with the appropriate department/agency heads.


c. In the event circumstances resulting from a disaster prevent a political entity from performing effective operations, the next higher political subdivision may assume authority until the first political entity is able to adequately resume operations.

2. The Villages of Bellaire, Central Lake, Elk Rapids, Ellsworth and Mancelona

a. The line of succession for each incorporated jurisdiction from the Council

President to the President Pro-Tem to be followed by members of the Village Council as they decide.

3. Antrim County Emergency Management Director

a. Emergency Management Coordinator

b. Assistant Emergency Management Coordinator

c. Local Emergency Planning Committee Chairperson

4. The individual or agency responsible for each annex (emergency function) identified in this plan must establish a line of succession and ensure that departmental personnel and the EMC are informed of this line of succession.

C. Multijurisdictional coordination systems and processes Include:

1. The National Incident Management System/Incident Command System

a. Per HSPD-5, state and local governments must adopt the NIMS and

institutionalize the ICS for the eligibility of federal preparedness funds.

b. NIMS is adopted as the state’s standard in incident management through Executive Directive No. 2005-09.

c. It is expected that all response personnel will have satisfied NIMS and ICS

training standards sufficient to their operational level.

d. The EMC implements the NIMS for the EMP.

e. All incidents will be managed using the concepts and principles of NIMS/ICS for the coordination and control of multi-jurisdictional emergency response organizations to an incident. Expanding or complex incidents may require the assistance of Incident Management Teams (IMT).

f. This document integrates the concepts and principles of NIMS.

2. A chart that identifies the EOC command staff’s major functions:

Incident Command Incident Management (IM), including public safety and public information, will determine the management structure and its size (i.e. structure based on size and complexity of an incident). IC directs, controls, and orders resources, including people and equipment. It acts as a liaison and coordinates and communicates with response jurisdictions and agencies.

Operations Section Tactical actions including: Warning and Communication, Fire Services, Public Safety, Human Service, and Health and Medical.

Logistics Section Providing facilities, services, personnel, equipment and materials for the incident.

Planning Section Collection, evaluation, documentation, dissemination, and use of information about the incident, and the status of resources used


or needed at the scene. Develop the Incident Action Plan (IAP). Finance/Administration Section

Tracking all incident costs, evaluating the financial considerations of the incident, and for any administrative duties not handled by other functions.

3. Incident Facilities

a. The EOC guidelines include:

i. The EOC is organized by ICS.

ii. The primary EOC for is located at 3500 S. Derenzy Road, Bellaire, MI 49615. In the event the primary EOC cannot be used, an alternate EOC will be established at 319 East Lincoln Street, P.O. Box 308, Mancelona, MI 49659

iii. Communications and generators are available at this location.

iv. Agencies assigned to the EOC include: EMS, Fire, ARC, Law

Enforcement, Public Health, Housing,

v. In the event of a complex incident, command and control within the EOC may be setup through a UC system.

vi. Coordination of response, emergency incident communications,

public warning and information, information collection, analysis, and dissemination and resource (facilities, personnel, equipment, and materials) allocation and tracking are accomplished in the EOC.

vii. The EOC will provide support and coordination to the Incident

Commander (IC) and command personnel at the Incident Command Post (ICP), and will receive requests, locate, acquire, document and track outside resources requested for mitigation of an incident.

viii. Communication between the EOC and the on-scene incident

management operations will be through the liaison officer using 800 MHz radio system, if possible. If not available, vhf, ham radio, or cellular will be used.

ix. The EMC is responsible for opening, staffing and managing the local EOC.

x. Notification of law enforcement, fire, and Emergency Medical

Services (EMS) personnel to report to the EOC will be through the 911 dispatch center. The EMC is responsible for contacting the other key personnel to report to the EOC.

xi. The primary section holders of the annexes will report to the EOC

when activated for scheduled exercises or disasters, or delegate another representative from their agency to staff the EOC and implement the plan.

b. The JIC guidelines include:

i. The JIC will be established near the EOC and will be managed by

the PIO.


ii. The JIC will integrate incident information and public affairs into a cohesive organization designed to provide consistent, coordinated, accurate, accessible, and timely information during crisis or incident operations

iii. The JIC is the central point of contact for all news media at the

scene of an incident.

iv. PIOs from all participating agencies will co-locate at the JIC.

v. A pre-designated site has been selected for the JIC, this is located at Antrim County Administration Building, 203 E. Cayuga St, Bellaire, Room 211.

vi. JIC will be provided from County stock located within the

Administration Building and assisted by Antrim County IT staff for set-up.

c. ICP guidelines include:

i. An ICP will be established in the vicinity of the incident site,

established by the appropriate responding agency, and structured using the ICS.

ii. The ICP will signify the location of the tactical level, on-scene

incident command organization, and will conduct incident planning.

iii. The ICP procedures are located at the EOC.

d. Security at the incident facilities will be assigned to the Antrim County Sherriff’s Department and all personnel reporting to the facilities will be required to provide identification. Check-in personnel will maintain a roster of the personnel who are to report. Unwanted personnel will be turned away unless directed otherwise.

XI. Communications

A. Notification and Mobilization:

1. Upon the declaration of a “state of emergency” by the CEO or designee, the key personnel responsible for EOC operations will be notified by the EMC. Staff will then be notified by their immediate supervisors.

2. A text and phone call will be used to summon staff to the EOC.

B. Emergency Communications:

1. Upon activation of the EOC, communications and coordination will be established between incident command and the EOC.

2. All emergency response agencies will be briefed to the potential dangers associated with hazmat, fire, and other hazards during emergency operations.

3. Communication between the EOC and the on-scene operations will be channeled

through the liaison officers at both locations.

4. Communications channels used during emergencies includes:


a. 800 MHZ Radios: Will be used to communicate between ICP, EOC, and other facilities and personnel.

b. VHF: Adam East and West will be used to communicate with fire departments

c. Television Stations: Will provide public information and warning. The following television stations are used: 7 &4 News, 9 & 10 News.

d. Radio Stations: Will provide public information and warning. The following radio stations are used: WTCM, Interlochen Public Radio, CMU Public Radio.

e. Mass Notification System: The Antrim County Mass Notification System will be used to communicate with the public.

f. Social Media: All available social media will be used to share information with the public.

g. Door to Door: Will ensure people are aware of emergencies and take precaution. The following groups are used for door to door communications: Fire Corps, and Antrim County Municipal Fire Departments

5. The 911 dispatch center uses simulcast, 800 MHz and telephones to communicate

between law enforcement, fire, and EMS personnel.

6. The EMC notifies key EOC personnel of a local declaration via the MI CIMS EM Program Status Board and by phone.

7. Plain language terminology/communication will be used between multi-agencies and

jurisdictions unless circumstances demand unique or coded language.

8. RACES will provide additional communication capabilities for agencies and facilities.

9. Messages and updates will be posted on social media sites including: Facebook, County Website and Twitter.

10. An additional interoperability plan that outlines and defines the current and future

vision for communications interoperability in the community can be located at 911 Dispatch and in the EOC in hard copy and electronic format.

XII. Information, Collection, Analysis, and Dissemination

A. The EOC planning /intelligence staff under the direction of the Antrim County Sherriff will:

1. Anticipate and identify emerging and imminent threats through the intelligence cycle

2. Share relevant, timely, and actionable information and analysis with the federal,

state, private sector and disseminate classified and unclassified projects.

3. Provide federal, state, local, and private sector partners access to a mechanism that submits terrorism-related information and suspicious activity reports to law enforcement.

B. The local fusion center shall be the Antrim County Sherriff and staff and be located within

their administration building. Coordination between the EOC and local fusion center occurs through the following actions:

1. Information sharing on potential events between the local fusion center and the EOC

before the event occurs and the EOC is activated. 2. Information and intelligence sharing between the local fusion center and EOC to

support the incident management or response activities during activation.


3. Hosting meetings between EOC and fusion center staff quarterly to discuss their respective capabilities and needs and requirements.

4. Preparing lists by the local fusion center and EOC that outline each facilities

needs/requirements, available reports, and essential elements of information

5. Integrating and maintaining EOC and local fusion center roles and responsibilities into and in facility EOPs and/or SOPs.

6. Attending training and participating in exercises by local fusion center and EOC

staff.

C. Information will be collected during a disaster and disseminated through the following methods and protocols:

1. Verbally: Through SEOC briefings, R7 briefings and secured phone lines, as

necessary.

2. Electronically: Through MI CIMS, (encrypted) email, Homeland Security Information Network (HSIN).

3. Graphically: Through Geographical Information Systems (GIS)/Maps in the EOC,

charts, tables, pictures as necessary.

4. MI CIMS: Shared on the Incident Boards, EM Program Status Board – Essential Elements of Information, Statewide Significant Events Boards, Situation Report, Activity logs and through the mapper.

5. Procedures to collect, analyze, display, report, and disseminate disaster related

information to, from, and among response personnel, EOC staff, state and federal government officials, and the public are located at the EOC.

D. During an incident critical information needs and collection priorities include:

1. Boundaries of the disaster

2. Declaration Information

3. Injuries/deaths

4. Property/environmental damage

5. Resources expended/committed

6. Impact on public facilities and services

7. Mandatory evacuation/In-place shelter status

8. Social/economic/political impacts

9. Major response/recovery actions taken or being taken

10. Reception centers and shelters open

11. Weather data and its impact on response and recovery operations

12. Locations and status of disaster facilities (e.g., EOCs, ICP, JIC, etc.)

E. Antrim County implements the following long-term Information collection, analysis and dissemination strategies:

1. Identifying and resolving structural impediments to improving the counterintelligence function within the county/EOC.


2. Establishing intelligence priorities, policies, processes, standards, guidelines, and procedures.

3. Implementing and maintaining information sharing systems and continuously exploring and deploying technical and programmatic capabilities for providing access to and delivering information.

F. Antrim County will collaborate with general public and sector-specific watch programs

through the following methods:

1. Providing information to the general public via electronic and printed materials. 2. Providing information to sector specific watch programs via Homeland Security

Information Network (HSIN) and Protective Security Advisors (PSAs),

XIII. Administration

A. Administrative documentation includes:

1. Historical records of the actions taken will be used to recover disaster costs, address insurance needs, settling possible litigation, and develop future mitigation strategies.

2. Each department head, or the person responsible for an emergency function, must

collect, analyze, display report, and disseminate accurate records of all actions taken during an emergency, resources expended, economic and human impacts, and lessons learned.

3. Logging significant events by each agency pertaining to the agency’s response to the incident. This is done through the MI CIMS.

4. The use of MI CIMS for management of resources before, during, and after an

incident.

5. The collection of public and private DA data through MI CIMS, DA and EM Program Status Boards, within 72 hours of an event. This is done through the collaboration of local EOC personnel and on-site state inspection teams. Back up forms should be in place in the event that the MI CIMS is inoperable.

6. Damage survey worksheets that will be used by on-site inspection teams for

surveying both private and public damage; this is based on the current FEMA Preliminary Damage Assessment (PDA) guidelines.

7. Use of the following methods to create permanent historical record of the incident,

including actions taken, resources expended, economic and human impact, and lessons learned by agencies involved in the response via entering data into MI CIMS, virtually back-up files, create hard copy back-ups and updating EOP to incorporate lessons learned.

8. Vital records in various forms such as written, microfilmed, or computerized. These

records are stored at the EOC. Records are also kept by each division/department in their respective Antrim County offices. Essential records for municipalities are available at each city hall and/or city department.

9. The protection and preservation of all vital records of both a public and private

nature recorded by county and city officials such as the clerk, assessor, etc., must be protected and preserved including legal documents, property deeds, tax records, vital statistics, payroll, etc.


10. The identification of records and documents that are critical to the continuance of government following a disruption of normal activities, such as a major disaster. These records and documents are to be identified by officials responsible for their day-to-day maintenance.

B. After-Action report requirements include:

1. An AAR is mandatory for all exercises using Homeland Security Grant Program (HSGP) or Emergency Management Performance Grant (EMPG) funds. The AAR is meant to review actions taken, identify equipment needs, shortcomings and highlight strengths.

2. All jurisdictions and organizations must electronically submit their AAR to their

respective DC for review within 60 days of the conclusion of the exercise.

3. Multi-jurisdictional exercises may produce one AAR for the exercise. However, each jurisdiction shall complete their own improvement plan matrix as part of the AAR in order to identify corrective actions needed in their jurisdiction.

4. Copies of exercise sign-in sheets must be maintained by the program manager for

audit purposes. All EMPG funded participants must be noted.

5. Seminar, Orientations and Workshops must have an executive summary, exercise overview, conclusion, participant’s feedback and improvement plan completed.

6. Tabletop and operations based exercises must have a complete AAR, including an

analysis of objectives.

7. The AAR will be reviewed by the DC and forwarded to the State Exercise Officer (EO) for approval/disapproval.

8. The jurisdiction ensures that the deficiencies and recommendations identified in the

AAR are corrected and completed by updating exercise plans, incorporating new exercises, re-exercising and the purchase of necessary equipment.

C. Exercise reporting requirements include:

1. The creation of a National Exercise Schedule (NEXS) entry for exercise and email

NEXS ID number to DC at least 60 days prior to exercise (in lieu of EMD-052, Pre-Exercise Report Form).

2. Functional and full scale exercises require the EOC must be opened and staffed with

at least six functional representatives.

3. Conduct a hotwash and after-action conference in order to develop an after action review/improvement plan.

4. Complete and submit an AAR to the DC within 60 days of a completed exercise for

review. DC’s will forward AAR to the State EO for final review and approval or disapproval.

XIV. Finance

(This section describes finance protocols used to recover the costs incurred during an emergency operation)

A. Federal and state assistance available to local EMPs includes:


1. Public Assistance (PA): Assistance for repair, replacement, or restoration of disaster-damaged publicly owned facilities.

2. Individual Assistance (IA): Assistance for individuals, families and businesses with

costs not covered by state and local programs or private insurance, including housing, hotel costs, rental assistance, home repair, home replacement, and transportation, medical, dental and funeral costs.

3. Farm Service Agency (FSA): Emergency assistance, including physical or

production loss loans to farmers, ranchers, and agriculture operations that have suffered a loss of crops or enterprise.

4. Small Business Administration (SBA): Direct and bank participation low interest

disaster loans to qualified homeowners, businesses, and agriculture or commercial fishing industries.

5. Disaster assistance from the state will be utilized in accordance with 1976 PA 390,

as amended, and from the federal government, in accordance with the Robert T. Stafford Act.

6. Section 19 disaster relief funding that may be available in the absence of federal PA

funds. Requirements include:

a. The local EMP must declare a local “state of emergency”

b. The local EMP must activate its EOP and submit DA information in a timely manner

c. Funds are limited to $100,000 or 10% of the total annual operating budget of

the jurisdiction for the preceding fiscal year, whichever is less

d. Completion of an MSP/EMHSD 19 Application for Disaster Assistance with a resolution by the governing body must be submitted to the DC

7. Additional Benefits include veterans, unemployment, crisis counseling, tax refunds,

legal counseling, National Flood Insurance Program (NFIP), Housing and Urban Development (HUD) disaster recovery, fire management assistance grants, flood protection and recovery, federal aid for highways, search and rescue, health and sanitation – See Michigan Damage Assessment Handbook for more details.

B. Costs incurred during a disaster will be documented and submitted to MSP/EMHSD financial staff. Staff will collect, store and provide any documentation to FEMA, if necessary. Documentation requirements include:

1. Personnel/Overtime costs: developing a project code specific to the emergency and

assigning personnel/OT time related expenses to that code and time sheets, that will show the amount over normal hours worked and will be saved for submittal to EMHSD,

2. Equipment Used: resources requested and status through the Resource Request

board in MI CIMS, charging resources expenses to emergency project code, hardcopy and electronic copies and backups of resource invoices and proof of payments will be filed/saved for submittal to EMHSD.

3. Contracts: copies of valid contracts between two parties will be filed/saved for

submittal to EMHSD as well as proof of payment.

C. Antrim County educates EM staff on recovery costs through:


1. The federal course from the Emergency Management Institute (EMI) on

Emergency Support Function (ESF) #14 – Long Term Recovery.

2. State training courses: Michigan Core Emergency Management Knowledge Requirements (MI-CEMKR) course and DA Applications.

3. Trainings as available within the region along with MEMA and GLHSC annual

conferences.

D. In Antrim County, insurance is always the first source for recovery costs and coverage. State and federal assistance will not cover any items covered by insurance. To maximize insurance costs and coverage:

1. The EMC will promote and educate communities about the NFIP. 2. As many communities with Antrim County do not participate in the NFIP, Antrim

3. The EMC will promote and educate homeowners and businesses on necessary

insurance coverage.

4. Insurance information will be collected during the PDA and reported via the MI CIMS Damage Assessment Board. The percentage of damaged structures that are insured, uninsured, and underinsured will be reported to MSP/EMHSD.

E. Pre and post disaster assistance for household pets and service animals includes:

1. Assistance if evacuees arrive to the community from areas with a major disaster

declaration. Assistance includes costs associated with pet rescue, sheltering, and evacuee-supported costs.

2. Household pet rescue may include personnel and transportation equipment.

3. Eligible Costs for household pet sheltering such as facilities, supplies and

commodities, labor, equipment, emergency veterinary services, transportation, security, cleaning and restoration, removal and disposal of carcasses, and tracking.

4. Federal financial and/or material support of animal care support functions will be

managed by MSP/EMHSD.

5. Additional information can be found in FEMA Disaster Assistance Policy DAP 9523.19, EMHSD’s Pub 101c: MEMP Animal Care Support Plan and Pub 113: Local Evacuation and Mass Care Planning Handbook

XV. Logistics

A. Whenever possible, procurement of necessary resources will be accomplished using normal,

day-to-day channels. During unusual situations when such constraints result in the loss of life and property, normal requisition procedures can be circumvented. This will be done under the authorities and by the procedures set forth in the local ordinance(s).

B. The EMP has an inventory consisting of typed resources for all jurisdictions in accordance to the NIMS and made available in the MI CIMS. The inventory is verified for accuracy on an annual basis and is certified in concert with annual NIMS certification through the State.

C. Antrim County has capabilities and resources, which, if effectively employed, will minimize or

eliminate the loss of life and damage to property in the event of an emergency or major disaster. This includes the utilization of private and volunteer organizations to the greatest extent possible.


D. Antrim County has identified resource shortfalls and resources only available outside the

jurisdiction through following planning process in EMHSD Pub 201. E. Resources that are only available outside the jurisdiction include: bomb squad and hazmat. F. The process to request resources outside the jurisdiction include: MAA/MOUs, MEMAC and

resource requests made through MI CIMS.

G. Antrim County has specialized equipment, facilities, personnel, and emergency response organizations currently available to respond to hazards.

1. Mobile EOC, dive team and several water rescue teams.

2. Donations Coordination through Nifty Thrifty

3. ARC

4. Fire Corps

5. RACES

6. Generators

H. Antrim County has specialized equipment, facilities, personnel, and emergency response

organizations available to support children, individuals with disabilities, and others with access and functional needs.

1. Mancelona Schools Day Care, Bellaire Public Schools Daycare, Central Lake Public Schools Daycare and Elk Rapids Schools Daycare.

2. Antrim County Commission on Aging.

3. Antrim County Transportation.

4. School Buses from a Mancelona Schools, Bellaire Public Schools, Central Lake

Public Schools and Elk Rapids Schools.

5. Michigan State Department of Health and Human Services.

I. Antrim County has identified private agencies/contractors that will support resource

management issues including:

1. Develop MAA/MOUs for tree removal and debris removal contractors and FEMA debris removal contractor registry which will be managed by the Antrim County Maintenance Director

2. A-1,

3. Shanty Creek Resorts,

4. Mortensen Funeral Homes, Covell Funeral Home and Hastings Funeral Home

5. Existing MAA/MOU with these organizations are listed in the MAA/MOU section.


Attachment A: Glossary

ACCESS CONTROL POINT - A point established by law enforcement officials to control access to a hazardous or potentially hazardous area. AFTER ACTION REPORT (AAR) / IMPROVEMENT PLAN (IP) - These are the main products of the evaluation and improvement planning process. The AAR captures observations of an exercise and makes recommendations for post-exercise improvements; and an Improvement Plan (IP), which identifies specific corrective actions, assigns them to responsible parties, and establishes targets for completion

AMERICANS WITH DISABILITES ACT (ADA) - The ADA is one of America's most comprehensive pieces of civil rights legislation that prohibits discrimination and guarantees that people with disabilities have the same opportunities as everyone else to participate in the mainstream of American life -- to enjoy employment opportunities, to purchase goods and services, and to participate in State and local government programs and services. Modeled after the Civil Rights Act of 1964, which prohibits discrimination on the basis of race, color, religion, sex, or national origin – and Section 504 of the Rehabilitation Act of 1973 -- the ADA is an "equal opportunity" law for people with disabilities.

AMERICAN RED CROSS (ARC) - The American Red Cross, a humanitarian organization led by volunteers and guided by its Congressional Charter and the Fundamental Principles of the International Red Cross Movement, will provide relief to survivors of disaster and help people prevent, prepare for, and respond to emergencies. BIOLOGICAL AGENTS - Living organisms or the toxic materials derived from them that cause disease or harm to humans, animals or plants, or cause deterioration of material. Biological agents may be used as liquid droplets, aerosols, or dry powders. CATASTROPHIC INCIDENT (EVENT) - Any natural or manmade incident, including terrorism that results in extraordinary levels of mass casualties, damage, or disruption affecting the population, infrastructure, environment, economy, national morale, and/or government functions. It may cause national impacts over a prolonged period of time; almost immediately exceeds resources normally available to state, local, tribal and private sector authorities in the impacted area; and significantly interrupts governmental operations and emergency services to an extent that national security could be threatened. CE NTERS FOR DISEASE CONTROL AND PREVENTION (CDC) – CDC works 24/7 to protect America from health, safety and security threats, both foreign and in the U.S. Whether diseases start at home or abroad, are chronic or acute, curable or preventable, human error or deliberate attack, CDC fights disease and supports communities and citizens to do the same CHIEF EXECUTIVE OFFICIAL (CEO) - The individual elected, either by electorate or by his/her elected peers to be in charge of managing a county of municipality and that is responsible for the review and approval of the EOP and all changed by to the document. COMMUNITY EMERGENCY RESPONSE TEAMS (CERT) - A community-level program administered by the Federal Emergency Management Agency that trains citizens to understand their responsibility in preparing for disaster. The program increases its members’ ability to safely help themselves, their family, and their neighbors. Trained CERT volunteers provide immediate assistance to disaster survivors in their area, organize spontaneous volunteers who have not had the training, and collect disaster intelligence that will assist professional responders with prioritization and allocation of resources following a disaster. COMMAND STAFF - In an incident management organization, the command staff consists of the IC and the special staff positions of PIO, safety officer, liaison officer, and other positions as required, who report directly to the IC. They may have an assistant or assistants, as needed. CBRNE WEAPONS - Weapons of Mass Destruction are also commonly referred to as “CBRNE” Weapons – an acronym for chemical, biological, radiological, nuclear and explosives / incendiary devices.


http://www.cdc.gov/24-7/index.html

COMMON TERMINOLOGY - Normally used words and phrases, avoiding the use of different words/phrases for same concepts, to ensure consistency and to allow diverse incident management and support organizations to work together across a wide variety of functions and hazard scenarios.

COMPREHENSIVE PREPAREDNESS GUIDE (CPG) 101 - A guide developed by the FEMA and designed to assist jurisdictions with developing emergency operations plans. It promotes a common understanding of the fundamentals of planning and decision-making to help emergency planners examine a hazard and produce integrated, coordinated, and synchronized plans

CONTAMINATION - The deposit of chemical, biological or radioactive material on the surfaces of structures, objects, or persons following a nuclear incident/explosion or a hazardous material incident. CONTINUITY OF OPERATIONS - An effort within individual organizations to ensure that primary mission essential functions continue to be performed during a wide range of emergencies. COUNTY OR LOCAL EMERGENCY MANAGEMENT COORDINATOR (EMC) - A person appointed pursuant to 1976 PA 390, as amended, to coordinate emergency management activities for a county or municipal EMP. Also commonly called County or Local “Emergency Manager.” CRITICAL INFRASTRUCTURE AND KEY RESOURCES (CIKR) - Assets, systems, and networks, whether physical or virtual, so vital to the United States that the incapacitation or destruction of such assets, systems, or networks would have a debilitating impact on security, national economic security, national public health or safety, or any combination of those matters. CRISIS INCIDENT STRESS DEBRIEFING – Process that that prevents or limits the development of post-traumatic stress in people exposed to critical incidents. CYBER - Pertaining to computers and their support systems, such as servers, routers, and switches that support critical infrastructure. DAMAGE ASSESSMENT (DA) - The systematic process of determining and appraising the nature and extent of the loss, suffering, or harm to a community resulting from an emergency or disaster. DECONTAMINATION – The reduction or removal of contaminating material from a structure, area, object, or person. Decontamination may be accomplished by: 1) treating the surface so as to remove or decrease the contamination; 2) letting the material stand so that the contamination is decreased as a result of natural decay; and 3) covering the contamination. DECONTAMINATION CENTER – A location with shower facilities and a parking area used to monitor evacuees for contamination and to decontaminate evacuees and their belongings. Several centers may be established on the periphery of the hazard area. They may also double as reception centers. DEPARTMENT OF HOMELAND SECURITY (DHS) – A Cabinet-level agency established to coordinate and report directly to the President on all issues related to domestic terrorism preparedness. The mission of the DHS is to oversee and coordinate a comprehensive national strategy to safeguard the country against terrorism and other homeland security threats, and to respond to any attacks that may occur.

DEPARTMENT OF TRANPORTATION (DOT) - Serves the United States by ensuring a fast, safe, efficient, accessible and convenient transportation system that meets our vital national interests and enhances the quality of life of the American people, today and into the future.

DETROIT SOUTHEAST MICHIGAN INFORMATION AND INTELLIGENCE CENTER (DSEMIIC) - Serves as a node of the MIOC to help streamline the flow of information sharing in southeast Michigan and statewide.


DISASTER - An occurrence or threat of widespread or severe damage, injury, or loss of life or property resulting from a natural or human-made cause, including, but not limited to, fire, flood, snowstorm, ice storm, tornado, windstorm, wave action, oil spill, water contamination, utility failure, hazardous peacetime radiological incident, major transportation accident, hazardous materials incident, epidemic, air contamination, blight, drought, infestation, explosion, or hostile military or paramilitary action, or similar occurrences resulting from terrorist activities, riots, or civil disorders, as defined in 1976 PA 390, as amended. DEBRIS MANAGEMENT CENTER (DMC) - The facility established at or near the EOC from which the debris management function is coordinated DEBRIS MANAGEMENT TEAM (DMT) – The team made up of representatives of governmental agencies and nongovernmental relief organizations who are responsible for managing the clearance, separation, removal, transportation, storage, reduction, and disposal of disaster debris. Its mission is to implement this Disaster Debris Management Plan, to protect public health and safety and facilitating response and recovery operations by rapidly and efficiently managing disaster debris. DISASTER MITIGATION ACT (DMA) OF 2000 - Public Law 106-390, signed into law on October 30, 2000, which amended sections of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act) and placed new hazard mitigation planning requirements on states and local governments in order to obtain Stafford Act disaster relief assistance. DISTASTOR MORTUARY RESPONSE TEAMS (DMORT) – Special team that provide identification of the deceased and mortuary services. Teams include private citizens with particular fields of expertise. DISASTER RECOVERY CENTER (DRC) - A facility established within or near the disaster area at which disaster survivors (individuals, families or businesses) can apply for disaster aid, and that functions as a “one-stop” information source for disaster recovery and hazard mitigation related issues. DRCs are staffed by personnel from FEMA and other federal agencies, state and local agencies, and private, voluntary relief organizations. DISTRICT COORDINATOR (DC) - The MSP/EMHSD employee serving at any of eight MSP District Headquarters, whose primary job is to work directly with local communities on EM activities. EMERGENCY - Any occasion or instance in which assistance is needed to supplement efforts to save lives, protect property and the public health and safety, or to lessen or avert the threat of a disaster or catastrophe. EMERGENCY ACTION LEVEL CLASSIFICATION SYSTEM - A system for classifying emergencies or disasters according to their level of severity. State and local emergency response organizations use this classification system as a basis for emergency actions in accordance with the appropriate EOP. EMERGENCY ALERT SYSTEM (EAS) - A national public warning system that requires broadcasters, cable television systems, wireless cable systems, satellite digital audio radio service (SDARS) providers, and direct broadcast satellite (DBS) providers to provide the communications capability to the President to address the American public during a national emergency EMERGENCY COORDINATION CENTER (ECC) – The site, established by each state agency, where agency officials gather to provide logistical support, policy direction and technical assistance to the agency representative in the State Emergency Operations Center (SEOC), and to strategically plan and implement the agency’s disaster response and recovery activities. Each state agency is tasked to identify, develop and maintain an ECC as part of its emergency and business continuity planning efforts. EMERGENCY MANAGEMENT (EM) - The managerial function charged with creating the framework within which communities reduce vulnerability to hazards and cope with disasters EMERGENCY MANAGEMENT ASSISTANCE COMPACT (EMAC) - The interstate agreement that streamlines the assistance one governor can lend to another after a natural, technological or human-


caused disaster (including a terrorist attack) by providing a framework for flexible response. The EMAC is an arrangement of the states, by the states, and for the states. It addresses all the issues associated with requesting assistance, reimbursement of services, workman’s compensation insurance, and liability in advance of a disaster. EMERGENCY MANAGEMENT COORDINATOR (EMC) -The person appointed pursuant to 1976 PA 390, as amended, to coordinate emergency management activities for an EMP. Also commonly called County or Local “Emergency Manager.” EMERGENCY MANAGEMENT INSTITUTE (EMI) - The training organization established to support the DHS and FEMA's goals by improving the competencies of the U.S. officials in Emergency Management at all levels of government to prepare for, protect against, respond to, recover from, and mitigate the potential effects of all types of disasters and emergencies. EMERGENCY MANAGEMENT AND HOMELAND SECURITY DIVISION (EMHSD) – The division within the MSP that coordinates the homeland security and emergency management activities (prevention / mitigation, preparedness, response and recovery) of state and local government and maintains the MEMP. The commanding officer of the division is designated the Deputy State Director of Homeland Security and Emergency Management. EMERGENCY MANAGEMENT PROGRAM (EMP) -The basic emergency planning and operational entity at the local government level. Each county has an appointed emergency manager and enabling legislation creating an EMP. In accordance with the provisions of 1976 PA 390, as amended, municipalities with a population of 10,000 or more may elect to also appoint an emergency manager and maintain a separate EMP from the county in which they are located. EMERGENCY MANAGEMENT PERFORMANCE GRANTS (EMPG) PROGRAM - the EMPG Program is to make grants to States to assist State, local, territorial, and tribal governments in preparing for all hazards, as authorized by the Robert T. Stafford Disaster Relief and Emergency Assistance Act

EMERGENCY MEDICAL SERVICES (EMS) - Services, including personnel, facilities, and equipment required to ensure proper medical care for the sick and injured from the time of injury to the time of final disposition (which includes medical disposition within a hospital, temporary medical facility, or special care facility; release from the site; or being declared dead). EMS specifically includes those services immediately required to ensure proper medical care and specialized treatment for patients in a hospital and coordination of related hospital services.

EMERGENCY OPERATIONS CENTER (EOC) - The site at which the coordination of information and resources to support incident management activities normally takes place. An EOC may be a temporary or permanent facility and may be organized by major functional disciplines (e.g., fire, law enforcement, medical services), by jurisdiction (e.g., federal, state, regional, county, city or tribal), or by some combination thereof. EMERGENCY OPERATIONS PLAN (EOP) – The plan developed and maintained by an EMP as a counterpart to the MEMP for the purpose of organizing and coordinating the EM activities of the jurisdiction(s) under the plan. An EOP usually consists of a basic plan or other introductory section with various supporting annexes (sections) for each service or function. EMERGENCY PLANNING AND COMMUNITY RIGHT TO KNOW ACT (EPCRA) - The purpose is to encourage and support emergency planning efforts at the state and local levels and to provide the public and local governments with information concerning potential chemical hazards present in their communities. EPCRA is synonymous with SARA Title III. EMERGENCY SUPPORT FUNCTION (ESF) - A grouping of state agency capabilities into an organizational structure to provide the support, resources, program implementation, and services that are most likely to be needed to prevent injuries, save lives, protect property and the environment, restore essential services and critical infrastructure, and help survivors and communities return to normal, when


feasible, following a disaster or emergency. The ESFs serve as the primary operational-level mechanism through which state agencies provide assistance to local communities. EXECUTIVE DIRECTIVE 2005-9 - A Michigan executive directive issued by that adopted the NIMS as the state standard for incident management in Michigan. EXERCISE OFFICER (EO) - The SME responsible for the design, development and implementing the improvement planning cycle for exercises. An EO also ensures all exercises developed and administered meet grant requirements per the Homeland Security Exercise Evaluation Program (HSEEP). EVACUATION - A population protection strategy that provides for the orderly movement of people away from an actual or potential hazard. FARM SERVICE AGENCY (FSA) - Farm Service Agency is equitably serving all farmers, ranchers, and agricultural partners through the delivery of effective, efficient agricultural programs for all Americans.

FEDERAL BUREAU OF INVESTIGATION (FBI) - As an intelligence-driven and a threat-focused national security organization with both intelligence and law enforcement responsibilities, the mission of the FBI is to protect and defend the United States against terrorist and foreign intelligence threats, to uphold and enforce the criminal laws of the United States, and to provide leadership and criminal justice services to federal, state, municipal, and international agencies and partners.

FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) - The primary federal agency that coordinates emergency planning, preparedness, mitigation, response and recovery within the federal government, and administers the president’s disaster relief program. FEMA is housed within DHS. FIRST RESPONDER – Local and nongovernmental police, fire, and emergency personnel who in the early stages of an incident are responsible for the protection and preservation of life, property, evidence, and the environment, including emergency response providers as defined in section 2 of the Homeland Security Act of 2002 (6 U.S.C. 101), as well as emergency management, public health, clinical care, public works, and other skilled support personnel (such as equipment operators) who provide immediate support services during prevention, response, and recovery operations. First responders may include personnel from federal, state, local, tribal and NGOs. FUNCTIONAL NEEDS SUPPORT SERVICES (FNSS) - is defined as services that enable individuals to maintain their independence in a general population shelter. FNSS includes: reasonable modification to policies, practices, and procedures, durable medical equipment (DME), consumable medical supplies (CMS), personal assistance services (PAS), other goods and services as needed. Children and adults requiring FNSS may have physical, sensory, mental health, and cognitive and/or intellectual disabilities affecting their ability to function independently without assistance. Others that may benefit from FNSS include women in late stages of pregnancy, elders, and people needing bariatric equipment. GENERAL STAFF - A group of incident management personnel organized according to function and reporting to the IC. The general staff normally consists of the operations section chief, planning section chief, logistics section chief, and finance/administration section chief. An intelligence/investigations chief may be established, if required, to meet incident management needs. GEOGRAPHIC INFORMATION SYSTEM (GIS) - A system for capturing, storing, analyzing and managing data and associated attributes which are spatially referenced to the earth. In the strictest sense, it is a computer system capable of integrating, storing, editing, analyzing, sharing, and displaying geographically-referenced information HAZARD MITIGATION - Any action taken to reduce or permanently eliminate the long-term risk to human life and property from natural, technological and human related hazards. HAZARD MITIGATION PLAN (HMP) – A plan to propose actions that can reduce or prevent harm from hazards. It is a written explanation of hazard mitigation actions that a community might achieve.


HOMELAND SECURITY GRANT PROGRAM (HSGP) – A grant program that plays an important role in the implementation of PPD – 8 by supporting the development and sustainment of core capabilities to fulfill the National Preparedness Goal (NPG). The following are descriptions of each HSGP component programs. HSGP is comprised of three interconnected grant programs: State Homeland Security Program (SHSP), Urban Areas Security Initiative (UASI), and Operation Stonegarden (OPSG). These grant programs fund a range of preparedness activities, including planning, organization, equipment purchase, training, exercises, and management and administration.

THE HOMELAND SECURITY INFORMATION NETWORK (HSIN) - A trusted network for homeland security mission operations to share sensitive but unclassified information. Federal, state, local, tribal, territorial, international and private sector homeland security partners use HSIN to manage operations, analyze data, send alerts and notices, and in general, share the information they need to do their jobs

HOMELAND SECURITY PRESIDENTIAL DIRECTIVE (HSPD)-5 – Issued on February 28, 2003 that is intended to enhance the ability of the United States to manage domestic incidents (which include terrorist attacks, major disasters, and other emergencies) by establishing a single, comprehensive NIMS. Refer to the NIMS and NRF definitions for additional information. HOMELAND SECURITY PRESIDENTIAL DIRECTIVE (HSPD)-7 – Issued on December 17, 2003 that established a national policy for federal departments and agencies to identify and prioritize U.S. critical infrastructure and key resources (CIKR) and to protect them from terrorist attacks. HOT WASH - A facilitated discussion held immediately following an exercise among exercise players from each functional area that is designed to capture feedback about any issues, concerns, or proposed improvements players may have about the exercise. HOUSING AND URBAN DEVELOPMENT (HUD) – A federal agency whose mission is to create a strong, sustainable, inclusive communities and quality affordable homes for all. HUD is working to strengthen the housing market to bolster the economy and protect consumers; meet the need for quality affordable rental homes: utilize housing as a platform for improving quality of life; build inclusive and sustainable communities free from discrimination; and transform the way HUD does business. INCIDENT - An occurrence or event, natural or human-caused, which requires emergency response to protect life or property. Incidents include major disasters, emergencies, terrorist attacks and threats. INCIDENT COMMAND - The ICS organizational element responsible for overall management of the incident and consisting of the IC (either single or UC structure) and any assigned supporting staff.

INCIDENT COMMANDER (IC): The individual responsible for all incident activities, including the development of strategies and tactics and the ordering and release of resources. The Incident Commander has overall authority and responsibility for conducting incident operations and is responsible for the management of all incident operations at the incident site.

INCIDENT ACTION PLAN (IAP) – An oral or written plan containing general objectives reflecting the overall strategy for managing an incident. It may include the identification of operational resources and assignments, as well as attachments that provide direction and important information for management of the incident during one or more operational periods. INCIDENT COMMAND POST (ICP) – The field location at which the primary tactical-level, on-scene incident command functions are performed. The ICP may be co-located with other incident facilities and is normally identified by a green rotating or flashing light. INCIDENT COMMAND SYSTEM (ICS) - A standardized on-scene emergency management structure specifically designed to provide for the adoption of an integrated organizational structure that reflects the complexity and demands of single or multiple incidents, without being hindered by jurisdictional boundaries. The ICS is the combination of facilities, equipment, personnel, procedures, and communications operating with a common organizational structure, designed to aid in the management of


resources during incidents. The ICS is used for all types of emergencies and is applicable to small as well as large and complex incidents INCIDENT COMMANDER (IC) - The individual responsible for all incident activities, including the development of strategies and tactics and the ordering and release of resources. The IC has overall authority and responsibility for conducting incident operations and is responsible for the management of all incident operations at the incident site. INCIDENT MANAGEMENT TEAM (IMT) - An IC and the appropriate Command and General Staff personnel assigned to an incident. The level of training and experience of the IMT members, coupled with the identified formal response requirements and responsibilities of the IMT, are factors in determining “type,” or level, of IMT. INDEPENDENT STUDY (IS) - The EMI distance learning section offers the Independent Study Program (ISP). This is a program which offers training free of charge, to the nation’s emergency management network and the general public. The ISP offers over 125 courses via the training website: http://training.fema.gov/IS/. IN-PLACE SHELTERING - A population protection strategy that provides for the sheltering indoors of people to prevent contact with a hazard. INTEROPERABILITY - Ability of systems, personnel, and equipment to provide and receive functionality, data, information and/or services to and from other systems, personnel, and equipment, between both public and private agencies, departments, and other organizations, in a manner enabling them to operate effectively together. Allows emergency management/response personnel and their affiliated organizations to communicate within and across agencies and jurisdictions via voice, data, or video-on-demand, in real time, when needed, and when authorized. JOINT FIELD OFFICE (JFO) - A temporary federal facility established locally to provide a central point for federal, state, local and tribal officials with responsibility for incident oversight, direction and/or assistance to effectively coordinate protection, prevention, mitigation, preparedness, response and recovery actions. The JFO will combine the traditional functions of the Joint Operations Center (JOC), the FEMA Disaster Field Office (DFO), and the JIC into a single federal facility. JOINT INFORMATION CENTER (JIC) - A facility established to coordinate all incident-related public information activities. It is the central point of contact for all news media at the scene of the incident. Public information officials from all participating agencies and organizations are co-located at the JIC. JOINT OPERATIONS CENTER (JOC) – A FBI facility established to manage a terrorist threat based upon a graduated and flexible response. The JOC is the focal point for all federal investigative law enforcement activities during a terrorist or potential terrorist incident or any other significant criminal incident. It is managed by the Senior Federal Law Enforcement Official (SFLEO) – normally the FBI Senior Agent-in-Charge (SAC). The JOC consists of four functional groups: Command; Operations; Support; and Consequence Management. The JOC becomes a component of the JFO when the National Response Plan is activated. LAW ENFORCEMENT INFORAMTION NETWORK (LEIN) - A statewide computerized information system, which was established July 1, 1967, as a service to Michigan's criminal justice agencies. The goal of LEIN is to assist the criminal justice community in the performance of its duties by providing and maintaining a computerized filing system of accurate and timely documented criminal justice information readily available to all criminal justice agencies.

LOCAL EMERGENCY PLANNING COMMITTEE (LEPC) - Are volunteer based government bodies that are made of local representatives from the community: government, nongovernment organizations, and private industries. They do not respond to actual emergency situations, but attempt to identify and catalogue potential hazards, identify available resources, mitigate hazards when feasible, and write community wide emergency plans.


http://training.fema.gov/IS/

LOCAL GOVERNMENT - Public entities responsible for the security and welfare of a designated area as established by law. A county, municipality, city, town, township, local public authority, school district, special district, intrastate district, council of governments, regional or interstate government entity, or agency or instrumentality of a local government; an Indian tribe or authorized tribal entity, or in Alaska a Native Village or Alaska Regional Native Corporation; a rural community, unincorporated town or village, or other public entity. LOCAL PLANNING TEAM (LPT) - A team is a group of individuals responsible for designing, developing, and implementing the community emergency operations plan. Members include first responders and individuals who support the functions of an emergency operation. LOCAL STATE OF EMERGENCY - A declaration by a county or municipality with an appointed emergency manager when circumstances indicate that the occurrence or threat of widespread or severe damage, injury, or loss of life or property from natural or human-made cause exists. MICHIGAN CORE EMERGENCY MANAGEMENT KNOWLEDGE REQUIREMENTS (MI-CEMKR) - This course is part of the Professional Emergency Manager (PEM) program in Michigan, offered by the MSP EMHSD. It covers important EM topics and provides Michigan specific information.

MICHIGAN CRITICAL INCIDENT MANAGEMENT SYSTEM (MI CIMS) - Operated and maintained by the MSP/EMHSD for the use by its staff, state and local EM partners, and other authorized users for the purpose of managing, researching or monitoring emergency responses and activities MICHIGAN DEPARTMENT OF AGRICULTURE AND RURAL DEVELOPMENT - The state agency that assures food safety, agricultural, environmental, and economic interests of the people of the State of Michigan are met through service, partnership, and collaboration. MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY (MDEQ) - The state agency that promotes wise management of Michigan's air, land, and water resources to support a sustainable environment, healthy communities, and vibrant economy. MICHIGAN DEPARTMENT OF LICENSING AND REGULATIONS (LARA) – Supports business growth and job creation while safeguarding Michigan's citizens through a simple, fair, efficient and transparent regulatory structure. MICHIGAN DEPARTMENT OF NATURAL RESOURCES (MDNR) - Is committed to the conservation, protection, management, use and enjoyment of the state's natural and cultural resources for current and future generations MICHIGAN DEPARTMENT OF TRANSPORTATION (MDOT) – Provides the highest quality integrated transportation services for economic benefit and improved quality of life. MICHIGAN’S EMERGENCY MANAGEMANET ACT (1976 PA 390, as amended) - An act to provide for planning, mitigation, response, and recovery from natural and human-made disaster within and outside this state; to create the Michigan emergency management advisory council and prescribe its powers and duties; to prescribe the powers and duties of certain state and local agencies and officials; to prescribe immunities and liabilities; to provide for the acceptance of gifts; and to repeal acts and parts of acts. MICHIGAN EMERGENCY MANAGEMENT ASSISTANCE COMPACT (MEMAC) – The statewide mutual-aid assistance compact, authorized under 1976 PA 390, as amended, that allows participating jurisdictions to render or receive assistance in time of crisis and share vital public safety services and resources more effectively and efficiently. The MEMAC is designed specifically for those situations in which a participating jurisdiction has exhausted its local resources, or its resources are inadequate or overwhelmed in response to a threat or event being faced, and it requires additional resources to protect public health and safety, property or the environment. (The MSP/EMSHD administers the MEMAC on behalf of the State of Michigan and is responsible for processing requests for resources by participating jurisdictions.)


MICHIGAN EMERGENCY MANAGEMENT PLAN (MEMP) – The plan developed and continuously maintained by the MSP/EMHSD for the purpose of coordinating the homeland security and emergency management activities of prevention, mitigation, preparedness, response and recovery within the state. MICHIGAN INTELLEGENCE OPERATION CENTER (MIOC) – The state’s fusion center that promotes public safety by operating in a public-private partnership that collects, evaluates, analyzes, and disseminates information and intelligence in a timely and secure manner while protecting the privacy rights of the public. MICHIGAN RAPID IMPACT ASSESSMENT TEAM – Will be activated as required to assist the MSP/EMHSD, the Executive Office, affected state agencies, and local and tribal governments in assessing the nature, scope, magnitude, anticipated duration, and severity of disasters and emergencies. The MRIAT allows the State to take a more proactive role in determining the damage and negative impacts caused by a disaster or emergency to the built and natural environments, essential services, critical facilities and infrastructure, and the affected population. The team is composed of state agency subject matter experts, plus an ARC liaison. MICHIGAN VOLUNTARY ORGANIZATIONS ACTIVE IN DISASTER (MIVOAD) - Fosters cooperation, communication, coordination, and collaboration among Michigan-based voluntary organizations.

MITIGATION - The capabilities necessary to reduce the loss of life and property by lessening the impact of disasters.

MULTI-AGENCY COORDINATION (MAC) GROUP - A group of administrators or executive, who are typically authorized to commit agency resources and funds. A MAC Group can provide coordinated decision-making and resource allocation among cooperating agencies, and may establish the priorities among incidents, harmonize agency policies, and provide strategic guidance and direction to support incident management activities. MAC Groups may also be known as multi-agency committees, emergency management committees, or as otherwise defined by the MAC System. MUTUAL AID AGREEMENT (MAA) - A written agreement between agencies, organizations, and/or jurisdictions that indicates that they will assist one another on request by furnishing personnel, equipment, materials, and/or expertise in a specified manner. NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS) - A system mandated by HSPD-5 that provides a consistent nationwide approach for federal, state, tribal, and local governments to work effectively and efficiently together to prepare for, respond to, and recover from domestic incidents regardless of their cause, size or complexity. NIMS core concepts include the ICS; multi-agency coordination systems; UC; training; identification and management of resources; qualifications and certifications; and the collection, tracking, and reporting of incident information and incident resources. NATIONAL RESPONSE FRAMEWORK (NRF) - The framework developed by the federal DHS, pursuant to HSPD-5, which integrates the family of federal domestic prevention, preparedness, response and recovery plans into a single, all-discipline, all-hazards plan for domestic incident management. The NRF is built on the template of the NIMS, which provides a standardized framework for incident management at all jurisdictional levels – regardless of the cause, size or complexity of the incident. NATIONAL EXERCISE SCHEDULE (NEXS) - An online toolkit associated with the Homeland Security HSEEP. The toolkit has templates, tips, and an online scheduling system to help assist an exercise planning team during the design, conduct, evaluation, and improvement planning of an exercise. NATIONAL FLOOD INSURANCE PROGRAM (NFIP) – A federal program to help provide a means for property owners to financially protect themselves. The NFIP offers flood insurance to homeowners, renters, and business owners if their community participates in the NFIP. Participating communities agree to adopt and enforce ordinances that meet or exceed FEMA requirements to reduce the risk of flooding. NATIONAL STRATEGIC STOCKPILE (NSS) – Repository of antibiotics, vaccines, chemical antidotes, antitoxins, and other critical medical equipment and supplies.


NATIONAL WEATHER SERVICE (NWS) – A federal agency that provides weather, water, and climate data, forecasts and warnings for the protection of life and property and enhancement of the national economy. NONGOVERNMENTAL ORGANIZATION (NGO) - A private nonprofit entity that is based on interests of its members, individuals, or institutions and that is not created by a government but may work cooperatively with government. Such organizations serve a public purpose, not a private benefit. Examples include faith-based charity organizations and the ARC. PERSONAL PROTECTIVE EQUIPMENT (PPE) – Equipment work to minimize exposure to serious workplace injuries and illness. PLANNING - A systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or community-based approaches to meet defined objectives.

PUBLIC INFORMATION - Processes, procedures, and systems for communicating timely, accurate, and accessible information on an incident's cause, size, and current situation; resources committed; and other matters of general interest to the public, responders, and additional stakeholders.

PUBLIC INFORMATION OFFICER (PIO) - A member of the command staff who serves as the conduit for information to internal and external stakeholders, including the media or other organizations seeking information directly from the incident or event.

PRELIMINARY DAMAGE ASSESSMENT (PDA) - An assessment conducted by teams of federal, state and local officials to determine the severity and magnitude of a disaster and also to identify capabilities and resources of state, local and other federal agencies. PREPAREDNESS - The range of deliberate, critical tasks and activities necessary to build, sustain, and improve the operational capability to prevent, protect against, respond to, and recover from domestic incidents. Preparedness is a continuous process involving efforts at all levels of government and between government and private sector and non-governmental organizations to identify threats, determine vulnerabilities, and identify required resources. PREVENTION - The prevention mission area comprises the capabilities necessary to avoid, prevent or stop a threatened or actual act of terrorism. It is focused on ensuring we are optimally prepared to prevent an imminent terrorist attack within the United States. PRESIDENTIAL DECISION DIRECTIVE (PDD) 39 - PDD 39, U.S. Policy on counterterrorism, establishes policy to reduce the nation's vulnerability to terrorism, deter and respond to terrorism, and strengthen capabilities to detect, prevent, defeat, and manage the consequences of terrorist use of WMD. PRESIDENTIAL DECISION DIRECTIVE (PDD) 62 - PDD 62, Combating Terrorism, reinforces the missions of federal departments and agencies charged with roles in defeating terrorism. PROTECTION - Addresses the capabilities necessary to secure the homeland against acts of terrorism and manmade or natural disasters. PROTECTIVE ACTIONS ORDERS (PAO) - Emergency measures taken to protect the population from the effects of a hazard. These may include in-place sheltering or evacuation. PROTECTIVE SECURITY ADVISOR (PSA) PROGRAM - PSAs are trained critical infrastructure protection and vulnerability mitigation subject matter experts. Regional Directors are Supervisory PSAs, responsible for the activities of eight or more PSAs and geospatial analysts, who ensure all Office of Infrastructure Protection critical infrastructure protection programs and services are delivered to state, local, territorial, and tribal stakeholders and private sector owners and operators.


PUBLC SAFETY ANSWERING POINTS (PSAPS) – Call center responsible for answering emergency calls for police, fire, and ambulance services. RADIO AMATEUR CIVIL EMERGENCY SERVICE (RACES) - a protocol created by the FEMA and the Federal Communications Commission. Government agencies train their Auxiliary Communications Service (ACS) volunteers using the RACES protocol. The volunteers serve their respective jurisdictions pursuant to guidelines and mandates established by local emergency management officials. RECEPTION CENTER - A center established to register evacuees and assess their disaster-related needs. RECOVERY - The core capabilities necessary to assist communities affected by an incident to recover effectively. RECOVERY PLAN - A plan developed by the state, with assistance from the affected local communities and responding federal agencies, to restore an area affected by a disaster or emergency. RESOURCE TRACKING - A standardized, integrated process conducted prior to, during, and after an incident by all emergency management/response personnel and their associated organizations. RESPONSE - The capabilities necessary to save lives, protect property and the environment, and meet basic human needs after an incident has occurred. SECTOR COORDINATING COUNCILS (SCC) - Principal entities for coordinating with the government on a wide range of critical infrastructure protection activities and issues and are self-organized, self-run, and self-governed, with a spokesperson designated by the sector membership. SHELTER - A facility safe from the effects of a hazard that may be used to house and care for evacuees.

SMALL BUSINESS ADMINISTRATION (SBA) - Aids, counsels, assists and protects the interests of small business concerns, to preserve free competitive enterprise and to maintain and strengthen the overall economy of our nation.

STAGING AREA - A large parking lot or other suitable open area to provide a base for registration, unloading and transfer of resources, assembly of persons, and a rally point for mutual aid forces.

STATE COORDINATING OFFICER (SCO) - Appointed by the Governor to manage all aspects of a federally declared disaster, in cooperation with the Federal Coordinating Officer (FCO). The Division Commander or Assistant Division Commander of the MSP/EMHSD is normally appointed to this position. STATE EMERGENCY OPERATIONS CENTER (SEOC) - The primary center for coordination of state government response and recovery operations maintained and operated by the MSP/EMHSD. STANDARD OPERATING PROCEDURES (SOP) - Detailed procedures that are unique to a specific emergency or disaster situation or those that are written by a specific department or agency to detail the tasks assigned in an EOP. STATE OF DISASTER OR STATE OF EMERGENCY - A declaration by executive order or proclamation by the Governor under the provisions of 1976 PA 390, as amended, which activates the response and recovery aspects of state and local emergency operation plans. SUPERFUND AMENDMENTS AND REAUTHORIZATION ACT (SARA) - Encourages and supports emergency planning efforts at the state and local levels and to provide the public and first responders with information concerning potential chemical hazards present in their communities. This act is the same as the EPCRA.


TELECOMMUNICATIONS DEVICE FOR THE DEAF (TDD) - A tele printer or an electronic device for text communication over a telephone line, that is designed for use by persons with hearing or speech difficulties TERRORISM – An intentional, unlawful use of force, violence or subversion against persons or property to intimidate or coerce a government, the civilian population, or any segment thereof, in furtherance of political, social, or religious objectives. THREAT AND HAZARD IDENTIFICATION AND RISK ASSESSMENT (THIRA) - A tool that allows a jurisdiction to understand its threats and hazards and how the impacts may vary according to time of occurrence, season, location, and other community factors. This knowledge helps a jurisdiction establish informed and defensible capability targets. URBAN AREAS SECURITY INITIATIVE (UASI) - Addresses the unique planning, organization, equipment, training, and exercise needs of high-threat, high-density urban areas, and assists them in building an enhanced and sustainable capacity to prevent, protect against, mitigate, respond to, and recover from acts of terrorism. UNIFIED COMMAND (UC) - An application of the ICS used when there is more than one agency with incident jurisdiction or when incidents cross political jurisdictions. Agencies work together through the designated members of the UC to establish their designated ICs at a single Incident ICP and to establish a common set of objectives and strategies and a single IAP. UNSOLICITED GOODS - Donated items offered by and/or sent to the incident area by the public, the private sector, or other source that have not been requested by government or nonprofit disaster relief coordinators. VOLUNTEERS IN POLICE SERVICE (VIPS) - Provides support and resources for law enforcement agencies interested in developing or enhancing a volunteer program and for citizens who wish to volunteer their time and skills with a community law enforcement agency. VOLUNTEER - Any individual accepted to perform services by the lead agency (which has authority to accept volunteer services) when the individual performs services without promise, expectation, or receipt of compensation for services performed. WEAPON OF MASS DESTRUCTION (WMD) - Under Title 18, U.S.C. § 2332a, “(1) Any explosive, incendiary, or poison gas, bomb, grenade, rocket having a propellant charge of more than four ounces, or missile having an explosive or incendiary charge of more than one-quarter ounce, or mine or similar device; (2) any weapon that is designed or intended to cause death or serious bodily injury through the release, dissemination, or impact of toxic or poisonous chemicals or their precursors; (3) any weapon involving a disease organism; or (4) any weapon that is designed to release radiation or radioactivity at a level dangerous to human life.”


Attachment B: Declaration Process

LEVEL MAJOR ACTIONS

INCIDENT OCCURS

• Initial incident intelligence collected / evaluated / reported by first responders. • Incident Command established in accordance with situational circumstances. • Initial life safety and property protection measures taken. • Key officials notified.

▼ ▼

LOCAL EMERGENCY

MANAGEMENT PROGRAM

JURISDICTION; AFFECTED MSP

POST

• Jurisdiction and affected MSP Post submit initial incident information and updates as necessary.

• Jurisdiction collects / compiles assessment data per local procedures; field inspection teams collect data; local response agencies provide data through EOC.

• Jurisdiction may activate local EOC to monitor situation and coordinate response. • Jurisdiction may declare local “state of emergency” and request state and federal

assistance. • Local PIO issues media releases and public advisories per local procedures. • Jurisdiction submits detailed DA information within 72 hours of incident; updates initial

incident information as necessary. ▼ ▼

MSP/EMHSD

• SEOC may be activated to monitor situation and coordinate response. • MSP/EMHSD District Coordinator assists jurisdiction in assessing and analyzing

situation; determines scope and magnitude of event; determines supplemental resource needs.

• MRIAT may be activated to provide supplemental assessment assistance. • SEOC Planning Section compiles and analyzes incoming assessment data. • PIOs issue media releases and public advisories per MEMP; JIC may be activated. • Governmental agencies and private relief organizations are alerted to standby status;

may provide immediate support to address threats to public health, safety and welfare.

▼ ▼

GOVERNOR

• May declare “state of emergency” or “state of disaster” under 1976 PA 390, as amended; state assistance rendered to supplement local efforts.

• May activate MEMAC / EMAC if appropriate. • May request federal disaster relief assistance, if warranted, through FEMA Region V

in Chicago, Illinois. ▼ ▼

FEMA

• May provide direct response assistance under National Response Framework (NRF) to save lives, prevent injuries, protect property and the environment.

• Conducts PDA; state and local personnel assist in PDA process. • FEMA Region V reviews and analyzes Governor’s request; FEMA Headquarters

(Washington, DC) makes recommendation to President. ▼ ▼

PRESIDENT

Issues Declaration: • Federal disaster assistance programs are activated.

OR Denies Declaration:

• Limited federal assistance may still be available. • Governor may provide assistance through State Disaster Contingency Fund under

1976 PA 390, as amended, if sufficient state resources (financial and/or materiel) are available.


Attachment C: Format for Requesting a Governor’s Emergency or Disaster Declaration and State Assistance

To: Governor, State of Michigan

On (insert date), pursuant to Section 10 of 1976 PA 390, as amended, I declared that a "state of emergency" exists in (insert name of political jurisdiction) due to (describe the type of incident – e.g., tornado, flood, ice storm, etc.) which caused widespread and severe damage, injury or loss of life and property. The response and recovery elements of the (insert name of political jurisdiction) Emergency Operations Plan have been activated, and local resources are being utilized to the fullest possible extent. Despite these efforts, local resources are not sufficient to cope with the situation.

Therefore, in accordance with Section 12 of 1976 PA 390, as amended, I deem this incident to be beyond the control of this political subdivision and I respectfully request, for and on behalf of the citizens of this political subdivision, that you declare that a "state of disaster" or "state of emergency" exists therein and that consideration be given, if conditions warrant, to petitioning the President of the United States for assistance provided by Public Law 93-288, as amended. In support of this request, we will submit specific damage assessment information through official channels and in accordance with the guidance provided by the Emergency Management and Homeland Security Division of the Michigan State Police (MSP/EMHSD) within three to seven (3-7) days of this incident, unless circumstances dictate an earlier submittal as requested by the MSP/EMHSD. Furthermore, I understand that this request will not be acted upon without sufficient damage assessment information to substantiate the need for assistance, and I acknowledge that it is the responsibility of (insert name of political jurisdiction) to provide that information in the manner prescribed by the MSP/EMHSD.

Specifically, I request the following state assistance to supplement local response and recovery efforts: (Describe the assistance needed to cope with the situation – e.g., state law enforcement officers to staff eight access control points; five dump trucks and front-end loaders plus operators for debris removal; 50 traffic barricades for traffic control; state law enforcement officers to provide 24-hour security for eight severely damaged schools; forestry crews to assist with hazard tree removal; engineers to assess damaged roads, bridges, and drains; etc.).

Accordingly, be advised that (insert name/title of local official – usually the Emergency Manager) will provide liaison and coordination with state and federal authorities for assistance related to this incident, and in accordance with Section 14 of 1976 PA 390, as amended, he/she is directed to transmit this request to the MSP/EMHSD.

Authorized by: (insert name/title of chief executive)

Submittal Instructions

1. This request must be promptly forwarded (via the MI CIMS as an attachment to the EM Program Status board, or by e-mail, facsimile, or LEIN as a backup only if the MI CIMS is inoperable or not accessible / available) to the Commanding Officer of the Emergency Management and Homeland Security Division, Michigan State Police (e-mail address: [email protected]; facsimile #: 517/333-4987; LEIN code: ELES), and the appropriate MSP/EMHSD District Coordinator, in the same manner as the local "state of emergency" declaration.

2. If the MI CIMS is inoperable or not accessible / available and using e-mail, facsimile, or LEIN will delay the information, the telephone should be used. If telephone service is not available, radio may be used. MI CIMS or hardcopy confirmation must be forwarded as soon as possible.

3. This request will not be acted upon without sufficient information to substantiate the need for assistance.

4. In accordance with Section 12 of 1976 PA 390, as amended, the chief executive official of a county or municipality may initiate or authorize this request for their political subdivision.

5. A copy of this request should be kept on file with the local Clerk (County Clerk for counties; City or Township Clerk for municipal emergency management programs). A copy will also be available within the MI CIMS, as a back-up.


Attachment D: Primary and Secondary Responsibilities

Response Agency or Organization

P = Primary S=Secondary

Emer

genc

y M

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(Chi

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(Agr

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(Leg

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(Civ

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(Com

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(Cor

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(Dep

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(Dep

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(Dep

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(Hou

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(Pub

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Dep

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(Par

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NR

(Pol

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Dep

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(Tec

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Dep

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(Tra

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MIV

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Red

Cro

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Citi

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Cor

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Access / Traffic Control S S S S S S S S S S P S S S S S Animal Care S P S S S Barricades / Signage S P Clothing / Furnishings S S S P S S S Donations Management S S P S S S S Driver License / ID Card S Employment Assistance S P Evacuation Authority S P S S S S S Evacuation Route Selection P S S S S S Evacuation Monitoring P S S S S S S S S S S Faith-Based Needs S S P S S Family Reunification S S S P Food / Basic Sustenance S S S S S S S S P Health / Medical Needs S S S S P S S S Housing S S S S P S Information Technology S P Insurance Assistance S S S P NGO Coordination P S S P S S S S Public Information S P S S S S S S S S S S S S S S S S S Re-entry Authority S P S S S S S S Re-entry Support P S S S S S S S S Rehabilitation Services S S P School Enrollment S P S S Security / Law Enforcement S S S S P S S Shelter Facility /Housing ID P S S S S S S S S S S S P Shelter Management S S P S S S P S Shelter Supplies S S S S S P S P FNSS S S S S P S S S S S S Transportation, Individual S S S P S S S S S Transportation, Mass S S S S S S P


Attachment E: Acronym List

AAA ...................................................................................................................................................................................... Area Agency on Aging ACC ....................................................................................................................................................................................... Alternate Care Center ARC ......................................................................................................................................................................................... American Red Cross ARES .............................................................................................................................................................. Amateur Radio Emergency Services ATF .............................................................................................................................. U.S. Bureau of Alcohol, Tobacco, Firearms and Explosives CAP ................................................................................................................................................................................................... Civil Air Patrol CBP ................................................................................................................................................................ U.S. Customs and Border Protection CBRNE ..................................................................................................... Chemical, Biological, Radiological, Nuclear, and Explosives (Incendiary) CDC ..................................................................................................................................................... Centers for Disease Control and Prevention CERCLA ............................................................................................... Comprehensive Environmental Response, Compensation, and Liability Act CI ......................................................................................................................................................................................... Critical Infrastructure CIKR ........................................................................................................................................................ Critical Infrastructure and Key Resources CISM .......................................................................................... Critical Incident Stress Management; also Crisis Intervention Stress Management CERT ................................................................................................. Community Emergency Response Team (under the Citizen Corps Program) COG ................................................................................................................................................................................. Continuity of Government COOP.................................................................................................................................................... Continuity of Operations Planning (or Plan) CST ........................................................................................................................................................................................... Civil Support Team DECON .......................................................................................................................................................................................... Decontamination DHS ............................................................................................................................................................ U.S. Department of Homeland Security DMAT ................................................................................................................................................................. Disaster Medical Assistance Team DMORT .......................................................................................................................................... Disaster Mortuary Operational Response Team DOD ............................................................................................................................................................................. U.S. Department of Defense DOE ............................................................................................................................................................................... U.S. Department of Energy DRC ................................................................................................................................................................................. Disaster Recovery Center DSDEMHS ............................................................................................ Deputy State Director of Emergency Management and Homeland Security DVA ................................................................................................................................................................. U.S. Department of Veterans Affairs EAG ........................................................................................................................................................................... Emergency Action Guidelines EAS .................................................................................................................................................................................. Emergency Alert System EM .................................................................................................................................................................................. Emergency Management EMC .............................................................................................................. Emergency Management Coordinator (a.k.a. – Emergency Manager) EMS ..............................................................................................................................................................................Emergency Medical Service EOC .......................................................................................................................................................................... Emergency Operations Center EOP ............................................................................................................................................................................. Emergency Operations Plan EMAC ............................................................................................................................................... Emergency Management Assistance Compact EMAP ............................................................................................................................................ Emergency Management Accreditation Program EMHSTC ............................................................................................................ Emergency Management and Homeland Security Training Center EPA ................................................................................................................................ U.S. Environmental Protection Agency (also see USEPA) EPZ ................................................................................................................................................................................ Emergency Planning Zone ERC ........................................................................................................................................................................ Emergency Repatriation Center ESF ............................................................................................................................................................................ Emergency Support Function FAA ........................................................................................................................................................................ Federal Aviation Administration FCO ............................................................................................................................................................................. Federal Coordinating Officer FEMA ...................................................................................................................................................... Federal Emergency Management Agency FHWA.............................................................................................................................................................. U.S. Federal Highway Administration FRA ................................................................................................................................................................ U.S. Federal Railroad Administration FTC ............................................................................................................................................................................................ Field Team Center GIS ........................................................................................................................................................................ Geographic Information System HAZWOPER ..................................................................................................................... Hazardous Waste Operations and Emergency Response HHS .............................................................................................................................................. U.S. Department of Health and Human Services HMGP ...................................................................................................................................................................Hazard Mitigation Grant Program HSPD ....................................................................................................................................................... Homeland Security Presidential Directive HUD ...................................................................................................................................... U.S. Department of Housing and Urban Development IA ........................................................................................................................................................................................ Individual Assistance IAP .......................................................................................................................................................................................... Incident Action Plan IC ................................................................................................................................................................. Incident Commander (or Command) ICE .................................................................................................................................................... U.S. Immigration and Customs Enforcement ICP ....................................................................................................................................................................................Incident Command Post ICS ............................................................................................................................................................................... Incident Command System IMT ............................................................................................................................................................................. Incident Management Team IRS .......................................................................................................................................................................... U.S. Internal Revenue Service IT .................................................................................................................................................................................... Information Technology JFO ............................................................................................................................................................................................... Joint Field Office JIC ....................................................................................................................................................................................Joint Information Center JIT ..................................................................................................................................................................................... Joint Information Team JOC .................................................................................................................................................................................... Joint Operations Center KI .............................................................................................................................................................................................. Potassium Iodide LEIN ............................................................................................................................................................. Law Enforcement Information Network


LEPC ............................................................................................................................................................ Local Emergency Planning Committee LPT ........................................................................................................................................................................................ Local Planning Team MABAS ....................................................................................................................................................................... Mutual Aid Box Alarm System MARS ....................................................................................................................................................................... Military Auxiliary Radio System MCOGP ..................................................................................................................................................... Michigan Continuity of Government Plan MCSC..................................................................................... Michigan Civil Service Commission; also Michigan Community Service Commission MDAG ..................................................................................................................................................... Michigan Department of Attorney General MDARD ....................................................................................................................... Michigan Department of Agriculture and Rural Development MDCR .............................................................................................................................................................. Michigan Department of Civil Rights MDEQ ............................................................................................................................................. Michigan Department of Environmental Quality MDHHS .................................................................................................................................. Michigan Department of Health and Human Services MDIFS ............................................................................................................................ Michigan Department of Insurance and Financial Services MDLARA ......................................................................................................................... Michigan Department of Licensing and Regulatory Affairs MDMVA .................................................................................................................................. Michigan Department of Military and Veterans Affairs MDOC .............................................................................................................................................................. Michigan Department of Corrections MDOE ................................................................................................................................................................ Michigan Department of Education MDOS ........................................................................................................................................................................ Michigan Department of State MDOT.......................................................................................................................................................... Michigan Department of Transportation MDT ..................................................................................................................................................................... Michigan Department of Treasury MDNR ................................................................................................................................................... Michigan Department of Natural Resources MDTMB .................................................................................................................. Michigan Department of Technology, Management and Budget MEDC................................................................................................................................................ Michigan Economic Development Corporation MEMAC ............................................................................................................................. Michigan Emergency Management Assistance Compact MEMP ........................................................................................................................................................ Michigan Emergency Management Plan MEMS ............................................................................................................................................................. Modular Emergency Medical System MHMP .................................................................................................................................................................... Michigan Hazard Mitigation Plan MI-MORT ......................................................................................................................................................... Michigan Mortuary Response Team MIPP ............................................................................................................................................................ Michigan Infrastructure Protection Plan MIOC .......................................................................................................................................................... Michigan Intelligence Operations Center MIOSHA ........................................................................................................................... Michigan Occupational Safety and Health Administration MI-TESA ....................................................................................................... Michigan Transportable Emergency Surge Assistance (Medical Units) MIVOAD .................................................................................................................................. Michigan Voluntary Organizations Active in Disaster MNG .................................................................................................................................................................................. Michigan National Guard MOA / MOU .............................................................................................................. Memorandum of Agreement / Memorandum of Understanding MPSC ............................................................................................................................................................. Michigan Public Service Commission MRIAT .................................................................................................................................................... Michigan Rapid Impact Assessment Team MSHDA .......................................................................................................................................... Michigan State Housing Development Authority MSP .............................................................................................................................................................. Michigan (Department of) State Police MSP/EMHSD .................................................... Michigan (Department of) State Police / Emergency Management and Homeland Security Division MUSAR ............................................................................................................................................... Michigan Urban Search and Rescue (Team) NAWAS ............................................................................................................................................................................ National Warning System NDMS...................................................................................................................................................................National Disaster Medical System NDRF .......................................................................................................................................................... National Disaster Recovery Framework NEMA ............................................................................................................................................... National Emergency Management Association NFPA ............................................................................................................................................................... National Fire Protection Association NFIP .................................................................................................................................................................... National Flood Insurance Program NGO ........................................................................................................................................................................ Nongovernmental Organization NIMS ............................................................................................................................................................ National Incident Management System NOAA .......................................................................................................................................... National Oceanic and Atmospheric Administration NRCC ......................................................................................................................................................... National Response Coordination Center NRF ......................................................................................................................................................................... National Response Framework NWS ................................................................................................................................................................................. National Weather Service PA .....................................................................................................................................................................Public Assistance; also Public Act PAGP ................................................................................................................................................................... Public Assistance Grant Program PDA ..................................................................................................................................................................... Preliminary Damage Assessment PIO .................................................................................................................................................................................. Public Information Officer POD ........................................................................................................................................................................................... Point of Distribution POE ....................................................................................................................................................................... Point of Entry; also Port of Entry PPE ......................................................................................................................................................................... Personal Protective Equipment RACES ..................................................................................................................................................... Radio Amateur Civil Emergency Services REP ............................................................................................................................................................ Radiological Emergency Preparedness RSF .............................................................................................................................................................................. Recovery Support Function SARA ............................................................................................................................................ Superfund Amendment and Reauthorization Act SART ....................................................................................................................................................... State Animal Response Team (Michigan) SBA .................................................................................................................................................................. U.S. Small Business Administration SCO ................................................................................................................................................................................. State Coordinating Officer SDEMHS ................................................................................... State Director of Emergency Management and Homeland Security (MSP Director) SEOC .............................................................................................................................................................. State Emergency Operations Center THIRA ................................................................................................................................. Threat and Hazard Identification and Risk Assessment USACE ...................................................................................................................................................................... U.S. Army Corps of Engineers


USCG ........................................................................................................................................................................................... U.S. Coast Guard USDA ....................................................................................................................................................................... U.S. Department of Agriculture USDOT ............................................................................................................................................................... U.S. Department of Transportation USEPA ................................................................................................................................. U.S. Environmental Protection Agency (also see EPA) US&R .............................................................................................................................................................................. Urban Search and Rescue VMAT .............................................................................................................................................................. Veterinary Medical Assistance Team WMD ......................................................................................................................................................................... Weapons of Mass Destruction


1

Damage Assessment Plan/Recovery Annex

Antrim County

I. Purpose: This annex presents a system to coordinate damage assessment and reporting

functions and estimate the nature and extent of damage and provide disaster recovery

assistance.

II. Concept of Operations

A. General

Initial responsibility for damage assessment (DA) lies with local government.

B. Specific

1. Emergency and recovery operations will be coordinated from the County

Emergency Operations Center (EOC).

2. Accurate emergency logs and expenditure records shall be kept from the onset

by each responsible agency.

3. The Local Government DAO (Damage Assistance Officer) shall notify the EOC

that the Initial Damage Assessment (IDA) has begun and request assistance, if

needed.

4. The local DAO shall organize, equip and assign teams to the affected areas for

assessment.

5. The local DAO shall coordinate the compilation of damage data and report to

the DAC (Damage Assistance Coordinator).

6. The Emergency Services Coordinator (ESC) will review and verify the damage

assessment reports.

7. The County Graphic Information Systems (GIS) Department shall be responsible

for creating and sharing DA mapping for the EOC and each local governmental

unit.

8. The DAC will be responsible for entering the DA reports into MICIMS.

9. Based on these reports, the ESC and the MSP Region 7 Coordinator shall work

within the State Emergency Operations Center (EOC) framework to determine if

a State Disaster Declaration is warranted.

10. If warranted, work will then begin on a Preliminary Damage Assessment (PDA)

with the assistance of DA Teams, the ESC, State and Federal Officials.

11. The President, under a “major emergency” declaration may authorize the

utilization of any federal equipment, personnel and other resources.

12. The President, under a “major disaster” declaration may authorize two basic

types of disaster relief assistance:

a. Individual Assistance (IA)

Temporary housing (100% federal dollars)

Individual and family grants (75% federal, 25% state/local funds)

Disaster unemployment assistance


2

Disaster loans to individuals, businesses and farmers

Agricultural assistance

Legal services to low-income families and individuals

Consumer counseling and assistance in obtaining insurance

benefits

Social security assistance

Veteran’s assistance

Casualty loss tax assistance

b. Public Assistance (PA) (75% federal, 25% state/applicant funds)

Debris removal

Emergency protective measures

Permanent work to repair, restore or replace road systems,

water control facilities, public utilities, public recreational

facilities, etc.

13. In the event a major disaster or emergency is declared:

a. A Federal Coordinating Officer (FCO) will be appointed by the President

to coordinate the Federal efforts.

b. A State Coordinating Officer (SCO) will be appointed by the Governor to

coordinate the State efforts.

c. A Disaster Field Office (DFO) will be established within the state (central

to the damaged areas) from which the disaster assistance programs will

be administered.

d. For IA only, Individual Assistance Center(s) (IAC) will be established by

FEMA, central to the affected areas where individuals may apply for

assistance.

e. If the area is declared eligible for PA programs, an Applicant’s Briefing

will be conducted for officials of counties, villages, tribes and private

non-profit organizations to explain eligibility criteria. The ESC will be

requested to assist with identifying and notifying eligible applicants.

f. At the applicant’s briefing, each eligible entity will submit a Request for

Public Assistance (RPA).

g. Each PA applicant (including local government entities) will appoint a

“Applicant’s Agent” to coordinate the collection of documentation and

submission of information to the DFO.

III. Organization

A. The County Board of Commissioners, through the ESC, is responsible for the overall

management of DA and recovery activities for the county. Municipalities are

responsible for Damage Assessment in their respective jurisdictions.

B. A DAC will be appointed by the ESC to coordinate damage assessments.

C. A DAO will be appointed by each municipality to coordinate their damage assessment

with the DAC.

D. DA teams will be identified by each municipality. The ESC will assist with training as

needed.


3

IV. Direction and Control

A. The local officials, in conjunction with the ESC will direct and control recovery activities

with the EOC.

B. The DAC is a member of the EOC staff and is responsible for the coordination of DA

activities.

C. All county departments will provide personnel and resources to support DA/Recovery

effort, as requested. Personnel from operating departments assigned to DA

responsibilities will remain under the control of their own departments, but will

function under the technical supervision of the DAC.

V. Continuity of Government

A. The line of succession is:

1. County Commission Chair

2. Emergency Services Coordinator

3. Damage Assessment Coordinator

B. Lines of succession for agencies supporting DA are in accordance with the agency’s

established procedure.

VI. Administration and Logistics

A. Damage reporting forms and guidance will be made available for distribution when

necessary. Copies of all documentation are retained for record purposes.

B. Damage Assessment Teams will consist primarily of local government employees,

officials and when necessary, non-profit organizations and non-governmental personnel

(RACES, Fire Corps, etc.).


ANTRIM COUNTY ANIMAL CONTROL

Summary Report DOGS CATS

From: August 1, 2017 Altered Unaltered Totals Altered Unaltered Totals

To: August 31, 2017

Total Intakes 9 13 22 3 48 51

Total Stray 5 9 14 1 3 4

Impounded 9 13 22 3 48 51

Turned in by owner 4 4 8 2 45 47

Returned to owner 4 6 10 2 0 2

Total Sold: 7 2 9 12 12 24

Total Euthanized: 1 0 1 1 8 9

Escaped: 0 0 0 0 0 0

Died: 0 0 0 0 0 0

Quarantine:

NOTE: Cats input as turned in by owner include those who were found stray and kept in someone's home for a period of time before bringing in to the shelter. We will be changing this in the future to make numbers more accurate.

OTHER ANIMALS: FARM & WILDLIFE:

Total Wildlife: 0

Total Farm: 0

Total Other: 0

Complaints: 32 Additional Comments: At this time we have been bringing in cats that come from homes with numbers between 25 and 50

Animal Bites: 3 with more still at the locations they came from. We are trying to reduce and control the cat population as it is a growing problem in our county.

Miles Traveled: 988.5

Gasoline used: 69.4

Warrants Obtained: 0

Tickets Issued: 0

Events: 2 Events defined: Parades

Animal Control Office~~ Badge# 62.· . (signature)


09/15/2017 04:03 PM GL ACTIVITY REPORT FOR ANTRIM COUNTY Page: 1/2 User: parliamentj FROM 297000-000-001.000 TO 297000-000-001.000 OB: Antrim County TRANSACTIONS FROH OB/01/2017 TO 08/31/2017 Date JNL Type Description Reference I Debits Credits Balance

Fund 297000 COMMISSION ON AGING 08/01/2017 297000-000-001.000 CASH CONTROL BEG. BALANCE 882,458.71 08/01/2017 co CHK KENNETH OSAER 57180 402.10 882,056.61 08/01/2017 co CHK BETH LACY 57181 18.55 882,038.06 08/01/2017 co VOID BETH LACY 57181 18.55 882,056.61 08/01/2017 CD CHK GORDON FOOD SERVICE 57182 8,063.47 873,993.14 08/02/2017 CD CHK BETH LACY 57215 17.50 873,975.64 08/02/2017 CD CHK JUDY PARLIJ>.MENT 57216 55.93 873,919. 71 08/02/2017 CD CHK B.C. PIZ.Z.A 57217 180.00 873, 739. 71 08/02/2017 co CHK PRAIRIE FARMS DAIRY 57218 386.56 873,353.15 08/02/2017 CD CHK DTE ENERGY 57219 163.03 873,190.12 08/02/2017 CD CHK CONTINENTAL LINEN SERVICE 57220 455. 76 872,734.36 08/02/2017 co CHK MANCELONA TWP TREASURER 57221 722 . 00 872,012.36 08/02/2017 CD CHK MANCELONA 00-IT BEST 57222 79.97 871,932.39 08/02/2017 co CHK SANDRA BODLEY 57208 98.44 871, 833. 95 08/02/2017 CD CHK PEGGY CRIDER 57209 53.51 871, 780.44 08/02/2017 CD CHK MARIE CZARNECKI 57210 56 . 44 871,724.00 08/02/2017 CD CHK HIKE LABE:AU 57211 114.49 871,609.51 08/02/2017 CD CHK NANCY OLIVER 57212 52.96 871, 556.55 08/02/2017 CD CHK KRISTY WINDISH 57213 456.89 871,099.66 08/03/2017 PR CHK SUMMARY PR 08/03/2017 21, 263. 84 849,835.82 OB/04/2017 CD CHK PRAIRIE FARMS DAIRY 57238 252.62 849,583.20 08/04/2017 CD CHK BELLAIRE HARDWARE 57239 5.92 849,577.28 08/04/2017 CD VOID BELLAIRE HARDWARE 57239 5.92 849,583.20 08/04/2017 CR RCPT Imported Subsidiary Database Receipt 24272 2,306.59 851,889.79 08/04/2017 CR RCPT Imported Subsidiary Database Receipt 24278 9,460.57 861,350.36 08/07 /2017 eooL JE EFS NATL BRO PGH COA - EFT 21978 343.00 861,693 . 36 08/10/2017 co CHK WEST SHORE PUBLICATIONS 57437 876.60 860, 816. 76 08 /ll/2017 CR RCPT Imported Subsidiary Database Receipt 24364 2,848.20 863,664 . 96 08/14 /2017 CD CHK MARY APCZ.YNSKI 57539 230.01 863,434.95 08/14/2017 CD CHK LINDA MATSON 57540 300.00 863,134.95 08/14/2017 CD CHK SHELLI GUTHRIE 57541 200.00 862,934.95 08/14/2017 CO CHK MODERN PRINTWEAR 57542 44.00 862,890.95 08/14/2017 CD CHK PRIME TIME NEWS AND OBSERVER 57543 65.00 862,825.95 08/14 /2017 co CHK CHRISTINA S. GALOAY 57544 60.00 862, 765. 95 08/14/2017 CD CHK CONSUMERS ENERGY 57545 908.85 861,857.10 08/14/2017 CD CHK AMERICAN WASTE/NORTH COUNTRY 5754 6 103 . 50 861,753.60 08/14/2017 CD CHK NORTHWEST HI COMMUNITY HEALTH 57547 675. 84 861,077 . 76 08/14 /2017 CD CHK DUNN'S BUSINESS SOLUTIONS 57548 221.56 860,856.20 08/14/2017 CD CHK WEST SHORE PUBLICATIONS 57549 132.00 860,724.20 08/14/2017 CO CHK KENNETH OSAER 57550 234.62 860,489.58 08/14/2017 CR RCPT COA DEL 2016 PP 24388 19.66 860,509.24 08/15/2017 CD CHK CENTURY LINK 57561 8.19 860, 501. 05 08/15/2017 CD CHK VERIZON WIRELESS 57614 31.28 860,469.77 08/15/2017 CO CHK VERIZON WIR£LESS 57615 49.99 860, 419. 78 08/16/2017 CD CHK SANDRA BODLEY 57618 56.17 860,363.61 08/16/2017 co CHK PEGGY CRIDER 57619 35.31 860,328.30 08/16/2017 co CHK MARIE CZARNECKI 57620 61.52 860,266.78 08/16/2017 CD CHK HIKE LABEAU 57621 63. 67 860, 203.11 08/16/2017 CD CHK BETH LACY 57622 13.91 860,189.20 08/16/2017 CD CHK KRISTY WINDISH 57623 326.35 859,862.85 08/16/2017 co CHK JUDY PARLIAMENT 57627 330.00 859,532.85 08/16/2017 CR RCPT Imported Subsidiary Database Receipt 24417 1,622.27 861,155.12 08/17 /2017 PR CHK SUMMARY PR 08/17/2017 16,586.63 844,569.49 08/17/2017 CD CHK RANDY BUNDY 57634 100.00 844,468.49 08/22/2017 POOL JE JULY BOARD OF REVIEW ADJUSTMENTS 22006 5.67 844, 462.82 08/22/2017 CR RCPT Imported Subsidiary Database Receipt 24451 7,367.06 851,829.88 08/22/2017 CR RCPT INTEREST ON DEL PP 24456 1.35 851, 831. 23 08/2212017 CR RCPT COA DEL 2016 PP 24456 27.28 851,858.51 08/24/2017 CD CHK JIM STANLEY 57722 150.00 851,708.51 08 /24/2017 CD CHK EVELYN KRAENZLEIN 57723 75.00 851,633.51 08/24 /2017 co CHK MAXINE & RICHARD GRESLA 57724 150.00 851,483.51 08/24/2017 CD CHK HELEN SPIRES 57725 75.00 851,408.51 08/24/2017 co CHK NORBERT & NANCY KOLLIN 57727 150.00 851,258.51 08/24/2017 CD CHK VILLAGE or BELLAIRE 57734 189.42 851,069.09 08/24/2017 co CHK LINDA MATSON 57735 300.00 850,769.09 08/24 /2017 CD CHK CENTER MEDICAL SUPPLY 57736 59.21 850,709.88 08/24/2017 co CHK BELLAIRE HARDWARE 57737 17.99 850, 691. 89 08/24/2017 CD CHK SPARTAN STORES LLC 57738 2.99 850,689.90 08/24/2017 CD CHK SHIRLEY'S CAf"E 57739 384.00 850,304.90 08/24/2017 CD CHK PRAIRIE FARMS DAIRY 57740 129 . 75 850,175.15 08/24/2017 CD CHK EARTHGRAINS BAKING CO 57741 81. 60 850,093.55 08/25/2017 POOL JE PILT FOR HOUSING - KEARNEY TOWNSHIP 22048 12 . 71 850,106.26 08/25/2017 POOL JE PILT FOR HOUSING - ELK RAPIDS TOWNSH 22049 137.10 850,243.36 08/28/2017 CR RCPT Imported Subsidiary Database Receipt 24513 2,258.71 852,502.07 08/29/2017 co VOID FRONTIER 56202 106. 16 852,608.23 08/29/2017 CD CHK POSTMASTER - BELLAIRE 57789 !79.05 852,429.18 08/29/2017 POOL JE TRANSFER COA TRUCK FUND REV FOR AUGU 22070 20.00 852,409.18 08/29/2017 CD CHK AfiY TATE 57809 23.33 852,385.85 08/29/2017 co CHK JUDY PARLIAMENT 57810 54.30 852, 331. 55 08/29/2017 CD CHK GORDON FOOD SERVICE 57811 12,889 . 85 839,441. 70 08/29/2017 CD CHK PRAIRIE FARMS DAIRY 57797 14 4. 92 839,296.78 08/29/2017 CD CHK EARTHGRA!NS BAKING CO 57798 26.40 939,270.39 08/29/2017 CD CHK SHIRLEY'S CAFE 57799 294.00 838, 976.38 08/29/2017 co CHK THE nouR POT 57800 42.75 838,933.63 08/29/2017 co CHK FRONTIER 57801 223.76 838,709.87 08/29/2017 CD CHK ANTRIM COUNTY TRANSPORTATION 57802 937.59 837,772.28 08/29/2017 co CHK CATHOLIC HUMAN SERVICES INC 57803 499.64 837' 272. 64 08/29/2017 co CHK AT&T 57804 18 9. BS 837,082.79


09/15/2017 04:03 PH GL ACTIVITY REPORT FOR ANTRIM COUNTY t>ag.,: 212 User: parliamentj FROM 297000-000-001.000 TO 297000-000-001 . 000 DB: Antrim County TRANSACTIONS FROM 08/01/2017 TO 08/31/2017 Date JNL Type Description Reference I Debits Credi t s Balance

297000- 000-001 .000 CASH CONTROL (Continued I 08/29/2017 co CHK MIGHTY MOW LAWN CARE 57805 60.00 837 ,022.79 08/29/2017 CD CHK LINDA MATSON 57806 300 . 00 836 , 722. 79 08 / 29/ 2017 CD CHK SHELLI GUTKRIE 57807 150.00 836, 572 . 79 08/29/2017 CD CHK KENNE:TH OSAER 57808 249. 57 836,323 . 22 08/29/2017 CR RCPT Imported Subsidiary Database Receipt 24521 118. 00 836, 44 1.22 08/30/2017 CD CHK SANDRA BODLEY 57813 67. 41 836, 373.81 08/30/2017 CD CHK PEGGY CRIDER 57814 37 . 99 036,335.82 00/30/2017 CD CHK MARIE CZARNECKI 57815 79 . 98 836, 255.84 08/30/2017 co CHK MIKE LABEAU 57916 lOl. 65 836,154 .19 OB/30/2017 co CHK KRISTY WINDISH 57817 406 .06 835,748.13 OB/30/2017 CD CHK PRAIRIE FARMS DAIRY 57834 257. 96 835,4 90.17 OB/30/2017 co CHK EARTHGRAINS BAKING CO 57835 9.60 835,480.57 08 / 30/ 2017 co CHK RUTH WALTON 57836 60 .00 835,420.57 08/31/2017 PR CHK SUMMARY PR 08/31/2017 17 , 643 .57 817, 777.00 08/31/2017 co CHK AREA AGENCY ON AGING OF NW MICHIGAN 57847 100.00 817,677.00 08/31/2017 GJ JE 2 INTEREST ALLOCATION 22127 23.87 817, 700 . 87 08/31/2017 GJ JE 35 INTEREST ALLOCATION 22129 54.44 817,755. 31 08/31/2017 GJ JE 4 INTEREST ALLOCATION 22130 160.40 817 ,915.71 OB/31/2017 GJ JE 33 INTEREST ALLOCATION 22260 49.22 817 , 964.93 08/31/2017 GJ JE 12 INTEREST ALLOCATION 22261 0 . 69 Bl 7 I 965. 62 OB/31/2017 GJ JE 20 INTEREST ALLOCATION 22262 O.Ol 817,965 . 63 08/31/2017 GJ JE l INTEREST ALLOCATION 22264 3.31 817 , 968 . 94 08 / 31/2017 GJ JE 65 INTEREST ALLOCATION 22265 13.62 817 , 982.56 08/31/2017 297000-000-001.000 END BAl.ANCE 26, 958 . 69 91 , 434.84 817,982.56

TOTAL FOR EiJND 297000 COMMISSION ON AGING 26, 958.69 91, 434.84 817,982 . 56


09/15/2017 04:01 PM User: parliamentj DB: Antrim County

REVENUE AND EXPENDITURE REPORT FOR ANTRIM COUNTY PERIOD ENDING 08/31/2017

% Fiscal Year Completed: 66.58 *NOTE: Available Balance I Pct Budget Used does not reflect amounts encumbered .

GL NUMBER DESCRIPTION

Fund 297000 - COMMISSION ON AGING Revenues Oept 000 297000-000-403 . 000 297000-000- 407.000 297000-000-412.000 297000-000-417.000 297000-000-423.000 297000-000- 424.000 297000-000-425 . 002 297000- 000-426.010 297000-000- 522.001 297000-000-522.002 297000- 000-565.001 297000- 000-565.002 297000-000-565.008 297000-000-565.012 297000-000- 586.001 297000-000-586.004 297000-000-640.040 297000-000-640.041 297000-000-640.042 297000- 000-640 . 045 297000-000-640.047 297000-000-640.048 297000-000-640.049 297000-000-640.050 297000-000-640.060 297000-000-641.003 297000-000-641.004 297000-000-641.005 297000-000-641 .006 297000-000-641.007 297000-000- 641.008 297000-000-641 . 009 297000-000-641.010 297000-000-641.013 297000-000-665 . 000 297000-000- 669.000 297000-000-675.000 297000-000-698 . 001

Total Dept 000

TOTAL REVENUES

Expendi tures Dept 000

CURRENT TAX COUNTY DELINQUENT TAX COUNTY DOA RECAPTURE REIMBURSEMENT PERSONAL PROP. TAX-COUNTY PORTION INDUSTRIAL FACILITIES TAX COMM FOREST RESR-CO PORTION P.I.L . T. SUMMER TAX INTEREST FEDERAL - CONGREGATE HEALS - U.S.D.A FEDERAL - HOME DELIVERED - U. S . D.A. FROM STATE - AGING - C-1 FROM STATE - AGING - C-2 FEMA STATE - CARE MANAGEMENT CONTRACTED WAIVER PAYMENT MIPPA REIMBURSEMENT AGING PROJECT INCOME-MEALS-DINING AGING PROJECT INCOME - MEALS - BELLAIRE AGING PROJ . INCOME - HEALS - CENTRAL LA AGING PROJ. INCOME - MEALS - ELK RAPIDS AGING PROJECT INCOME - MEALS - MANCELON MEMORIALS - AGING HOME CHORE AGING PROJ . INCOME - HOME DELIVERED MEA SENIOR TRIPS SENIOR ACTIVITIES AGING - FROM OUTSIDE FUND RAISERS AGING - MISCELLANEOUS BUSINESS OPERATIONS CSS HOMEMAKER IN HOME SERVICES CSS PERSONAL CARE IN HOME SERVICES CSS AGING - RESPITE CARE TRUCK FUND SPECIAL FUNDRAISER SPECIALIZED FUNDRAISERS INTEREST EARNED INVEST & CDS RENTS CONTRACT TRANSPORTATION/SENIOR COMPANIO UNREALIZED GAIN/LOSS

297000-000-933.000 BANKING SERVICE FEES

Total Dept 000

Dept 668-AGING - HOMECHORE

2017 ORIGINAL

BUDGET

620,625.00 39,605.00

350.00 31.060.00

350.00 75.00

2,500.00 75.00

17,626.00 16,659 . 00 38,594.00 63,027.00 1,600.00

37,500.00 40,000.00 2,000.00 4,000.00

28,000 . 00 4,000.00 8,800.00 8,200.00 1,000.00

18,000.00 19,500. 00

4,500 . 00 500.00

5,000.00 1 , 500 . 00 8,000 . 00 5,000.00 8,500.00 6,000 . 00

450.00 0.00

1,500.00 1,800.00

14,500.00 75.00

1,060,471.00

1,060,471.00

40.00

40.00

2017 AMENDED BUDGET

620,625.00 39,605.00

350.00 31,060 . 00

350.00 75.00

2,500.00 75.00

17,626.00 16,659 . 00 38,594.00 63,027.00 1,600.00

37,500 . 00 40,000 . 00 2,000.00 4,000.00

28,000.00 4,000 . 00 e,000.00 0,200.00 1,000 . 00

18,000.00 19,500. 00

4,500 . 00 500 . 00

5,000.00 1,500 . 00 8,000 . 00 5,000 . 00 8,500 . 00 6,000.00

450 . 00 0.00

1 , 500 . 00 1,800. 00

14,500.00 75.00

1, 060, 471.00

1, 060, 471.00

40.00

40.00

YTD BALANCE 08/31/2017

627,525 . 41 40,808.76

0 . 00 28,085.00

291.76 48 . 49

2,533 .33 90 . 98

8,945 . 65 8,673.57

28,925.31 37,115.35

1,143 . 00 13, 511. 05 41, 671.55 2,850.00

495 . 00 21,150 . 12 2,373 . 00 4,875.20 7 , 102 . 00 1,940 . 00

230 . 00 14,045.00

6,123 . 00 15.00

5,675.75 1,032.00 5,706 . 34 4,246.25 6,140.41 2,726 . 35

285.00 1,762 . 00 2 ,940.67 1,150. 00 6,670 . 34

7 . 33

938,909.97

938,909.97

24.12

24 . 12

ACTIVITY FOR MONTH

08/31/17

0.00 (5.67) o.oo 1.35 0 . 00 0 . 00

149 . 81 0 . 00 0 . 00 0.00

3,615.68 4,639.39

343.00 2, 474.00 3,067.50

125.00 75 . 00

3,334 . 08 442.00 658.95

1,050 . 00 795 . 00

0 . 00 2,446.00

295 . 00 0.00

2,088 . 00 202.00 538.00 684.25 705.00 600.00

20.00 0.00

319.48 237.50

40.00 0.00

28,940.32

28 , 940.32

3.00

3 . 00

Page: 1/4

AVAILABLE BALANCE

(6,900.41) (1,203.76)

350 . 00 2,975.00

58.24 26.51

(33.33) (15.98)

8,680.35 7,985.43 9,668.69

25, 911. 65 457.00

23 , 988.95 (1, 671 . 55)

(850 . 00) 3,505 . 00 6,849.88 1,627.00 3,924.80 1,098 . 00

(940.00) 17,770.00

5, 455 . 00 (1 , 623.00)

485.00 (675.75) 468 . 00

2,293 . 66 753.75

2,359.59 3,273 . 65

165.00 (1, 762.00) (1,440.67)

650.00 7,829.66

67.67

121,561.03

121,561.03

15.88

15.88

% BOGT USED

101.11 103.04

0.00 90.42 83 . 36 64 . 65

101 . 33 121 . 31 50.75 52. 07 74 . 95 58.89 71.44 36 . 03

104 . 18 142. 50

12 . 38 75 . 54 59 . 33 55.40 86 . 61

194.00 1.28

72.03 136.07

3 . 00 113. 52

68.80 71.33 84 . 93 72 .24 45 . 44 63 . 33

100.00 196 . 04

63 . 89 46.00 9.77

88.54

88.54

60 . 30

60.30




% Fiscal Year Completed : 66.58 •NOTE: Available Balance I Pct Budget Used does not reflect amounts encumbered.


Fund 297000 - COMMISSION ON AGING Expenditures 297000-668-802.000 297000-668-861.000 297000-668-901.000 297000-668-931 . 000

CONTRACTUAL SERVICES-IN HOME TRAVEL PRINTING AND PUBLISHING PLOWING

Total Dept 668-AGING - HOMECHORE

Dept 672-AGING - TITLE III Cl CONGREGATE MEALS 297000-672-703.000 297000-672-705.000 297000-672-708.000 297000-672-715.000 297000-672-718.000 297000-672-724 . 000 297000-672-725 . 000 297000-672-741 . 000 297000-672-742.000 297000-672-802.000 297000-672-802 . 016 297000-672-807 . 000 297000-672-814.001 297000-672-814.002 297000-672-855.000 297000-672-861 . 000 297000-672-922 . 000 297000-672-932.000 297000-672-933.001 297000-672-935 . 000 297000-672-940.000 297000-672-980.000

WAGES - DEPUTYll, OFF MGR, SEC, !ST ASS OTHER WAGES WAGES - PART TIME FICA - COUNTY SHARE RETIREMENT - COUNTY SHARE WORKERS' COMPENSATION TRAINING OPERATING SUPPLIES UNIFORMS CONTRACTUAL SERVICES CONTRACTUAL SERVICES-DINING OUT DUES & SUBSCRIPTIONS RAW FOOD COST DISPOSABLES TELEPHONE TRAVEL GAS BUILDING MAINTENANCE EQUIPMENT MAINTENANCE TRASH REMOVAL RENT BUILDING SPACE EQUIPMENT-COA-TITLE III-Cl

Total Dept 672-AGING - TITLE III Cl CONGREGATE MEALS

Dept 674-AGING - TITLE III C2 HOME DELIVERED MEAL 297000-674-703.000 WAGES - DEPUTYfl, OFF MGR, SEC, lST ASS 297000-674-705.000 OTHER WAGES 297000-674-708.000 WAGES - PART TIME 297000-674-715.000 FICA - COUNTY SHARE 297000-674-718.000 RETIREMENT - COUNTY SHARE 297000-674-741.000 OPERATING SUPPLIES 297000-674-802.000 CONTRACTUAL SERVICES 297000-674-807 . 000 DUES & SUBSCRIPTIONS 297000-674-814.001 RAW FOOD COST 297000-674-814 . 002 DISPOSABLES 297000-674-855.000 TELEPHONE 297000-674-964.000 VEHICLE MAINTENANCE 297000-674-865 . 000 GAS AND OIL 297000-674-923.000 WATER 297000-674-980 . 000 EQUIPMENT-COA-TITLE III C2

Total Dept 674-AGING - TITLE III C2 HOME DELIVERED MEAL

2017 ORIGINAL

BUDGET

3,000 . 00 150.00 300.00

55,000 . 00

58,450.00

13,030. 00 50,270 . 00 62,440.00

9,620.00 7,485.00

10,200.00 500.00

4,000 . 00 3,000.00

750.00 8,000.00 1,000.00

70,000 . 00 6,000.00 2,100.00

500.00 4,000 . 00 2,000.00 3,000.00 1 , 300.00

11, 000 .oo 2,500.00

272, 695 .00

12,025.00 46,405.00 16,500 . 00

5,735.00 6,795 . 00

500 . 00 932.00

1,000.00 62,000.00 13,000.00

100.00 8,000.00

15,000.00 2,500.00 1,000 . 00

191,492.00

2017 AMENDED BUDGET

3,000.00 150.00 300.00

55,000.00

59,450.00

13,030.00 50,270.00 62,440.00

9,620.00 7,485.00

10,200.00 500.00

4,000.00 3,000.00

750.00 8,000.00 1,000.00

70,000.00 6,000.00 2,100 . 00

500.00 4,000.00 2,800.00 3,000.00 1,300 . 00

11,000 . 00 2,500.00

273,495.00

12,865.00 46,405.00 16,500.00 5,893.00 6,795.00

500.00 932.00

1,000.00 62,000.00 13,000.00

100.00 8,000.00

15,000.00 2,500.00 1,000 . 00

192,490.00


o.oo 0.00

220.40 34,415.00

34,635.40

8,808.59 33,256.91 29,372.13

5,465.00 6,785.15 7,569.00

20.00 2,287.13 2,148.95 1,839.10 4,434.00

660.00 41,886.30 3,883.59 1,446.91

163.71 1,816.62

652.49 1 , 845.74

724. 50 5,916.00 2,493.24

163,475.05

9,933.06 37,502.47 10,446.16

4,427.93 7,651.35

33.68 o.oo

660.00 31,897.62

8,089.51 52.39

2,463.43 5,200.64 1,546.47

24.42

119,929.13

ACTIVITY FOR MONTH

08/31/17

0.00 0.00 0.00 0.00

0.00

1, 441.17 5,808.37 4,630.73

909.85 1,169.35

o.oo 0.00

265.82 273.93

1, 130.01 858.00

o.oo 10,349.52

1,138.96 189.85 13.91

163.03 0.00 0.00

103.50 722 .00

1, 891.20

31,058.20

1,625.14 6,549.86 2,074.68

784.09 1, 318. 63

0.00 0.00 0.00

7,146.49 1,757.93

5.46 o.oo

748.40 189.42

0.00

22,200.10

Page: 2/4

AVAILABLE BALANCE

3,000.00 150.00

79.60 20,585.00

23,814.60

4,221.41 17,013.09 33,067.87

4,155.00 699.85

2,631.00 480.00

1,712.87 851. 05

[1,089.10) 3,566.00

340.00 28, 113. 70 2,116.41

653.09 336.29

2,183 . 38 2,147 . 52 1,154 . 26

575.50 5,084.00

6.76

110,019.95

2, 931.94 8,902.53 6,053.84 1,465.07

(856 . 35) 466.32 932.00 340.00

30,102 . 38 4,910.49

47.61 5,536.57 9,799.36

953 . 53 975 . 58

72,560.87

% BDGT USED

0.00 o.oo

73.47 62.57

59.26

67.60 66.16 47.04 56.81 90.65 74.21

4.00 57.18 71.63

245.21 55.43 66 . 00 59.84 64.73 68.90 32.74 45.42 23.30 61.52 55.73 53.78 99.73

59 . 77

77.21 80.82 63.31 75.14

112. 60 6.74 0.00

66 . 00 51.45 62 . 23 52.39 30 . 79 34. 67 61.86 2.44

62.30 Health & Public Safety Agenda of 117 October 4, 2017

09/15/2017 04~01 PM User: parliamentj DB: Antrim County


\ Fiscal Year Completed; 66 . 58 *NOTE: Available Balance I Pct Budget Used does not reflect amounts encumbered .


Fund 297000 - COMMISSION ON AGING Ellpendi tures Dept 677-AGING - EVENTS COORDINATOR 297000-677-705.000 OTHER WAGES 297000-677-708.000 WAGES - PART TIME EVENTS 297000-677-715 . 000 FICA - COUNTY SHARE 297000-677-718.000 RETIREMENT - COUNTY SHARE 297000-677-719.000 OTHER FINGE - AD&D ETC. 297000- 677-725 . 000 TRAINING 297000-677-802 . 297 ACTIVITIES - COMM ON AGING 297000-677-861.000 TRAVEL 297000- 677-965.000 SPECIALIZED EXPENDITURE-SENIOR TRIP

Total Dept 677-AGING - EVENTS COORDINATOR

Dept 679-AGING - TRANSPORTATION 297000-679-802.000 CONTRACTUAL SERVICES 297000-679-861.000 TRAVEL

Total Dept 679-AGING - TRANSPORTATION

Dept 681-AGING - MEMORIALS 297000-681-802.000 CONTRACTUAL SERVICES

Total Dept 681-AGING - MEMORIALS

Dept 683-AGING - HEALTH SCREENS 297000 - 683-708 . 000 WAGES - PART TIME 297000- 683- 715.000 FICA - COUNTY SHARE 297000- 683- 861.000 TRAVEL

Total Dept 683-AGING - HEALTH SCREENS

Dept 685-AGING-PERSONAL CARE 297000-685-708.000 WAGES - PART TIME 297000-685-715 . 000 FICA - COUNTY SHARE 297000-685-861.000 TRAVEL

Total Dept 685- AGING- PERSONAL CARE

Dept 686-AGING - BUSINESS OPERATIONS 297000-686-703 . 000 WAGES - DEPUTYfl, OFF MGR, SEC, lST ASS 297000-686-705.000 OTHER WAGES 297000-686-708 . 000 WAGES - PART TIME 297000-686-709 . 000 OVERTIME AND HOLIDAY 297000-686-714 . 000 EMPLOYEE ANNUITY BENEFIT 297000- 686-714 . 002 1 : 1 RATIO ANNUITY BENEFIT 297000- 686-715.000 FICA - COUNTY SHARE 297000-686-716.000 HEALTH INSURANCE 297000-686-716.008 DELTA DENTAL INSURANCE

2017 ORIGINAL

BUDGET

12,700.00 2,900.00 1,194 . 00 1,872 . 00

130.00 200.00

5,000.00 500.00

0 .00

24,496 . 00

18,000.00 6,800.00

24,800.00

4,500.00

4,500.00

35,800 . 00 2 ,739 .00 6,500.00

45,039.00

29,750 . 00 2 ,276 .00

15,000 . 00

47, 026 . 00

25,050 . 00 31,340.00 37,440 . 00

o.oo B,688.00

250 . 00 7,845 . 00

69,241.00 5,640.00

2017 AMENDED BUDGET

12,700.00 2,900.00 1,194.00 1,872 . 00

130.00 200.00

5,000.00 500.00

0 . 00

24, 496.00

10,000.00 6,800.00

24,800 . 00

4,500.00

4 ,500 . 00

35,800 . 00 2 ,739.00 6,500.00

45,039 . 00

29,750 . 00 2,276.00

15,000 . 00

47,026 . 00

27,372.16 31,340.00 37,440.00

0.00 B,688.00

250 . 00 B,039.00

69,241.00 5, 640.00

'fTD BALANCE OB/31/2017

6,171.58 1,921.68 1,393 . 40 2,670.38

218.07 0.00

2 , 556 . 61 25 . 00

4,606.27

19,642.99

6,990.BB 4,306 . 42

11,297.30

541.17

541.17

17,588 . 64 1,345 . 52 2,618.50

21,552 . 66

13,037 . 66 997.36

5,765.18

19,800 . 20

18,054.13 14,494.12 19,351.38

46.24 4,511.16

506 . 07 3,527 . 20

31,575.79 3,304.60

ACTIVITY FOR MONTH

08/31/17

1,149.59 339.12 247 . 20 472 .17

27 . 53 0.00

305 . 03 0 . 00

1,080. 00

3, 620.64

907.64 478 . 29

1,385.93

0.00

0 .00

3,008 . 10 230 . 11 377.71

3, 615 . 92

2,032.28 155.47 612 . 58

2 , 800.33

3,066. 32 2 , 853 . 22 4,337 . 07

0 . 00 1,002 . 48

506.07 742 . 35

3,448.21 439.36

Page: 3/4

AVAILABLE BALANCE

6,528.42 978.32

(199 . 40) (79B . 38)

(88.07) 200 . 00

2,443 . 39 475.00

[4,686 .27 )

4,853 . 01

11,009.12 2,493 . 58

13,502.70

3,958.83

3,958.83

18,211. 36 1,393 . 48 3,881.50

23 , 486.34

16,712.34 1,278 . 64 9,234.82

27,225 . 80

9,318 . 03 16,845.88 18,088.62

(116 . 24) 4,176.84

(256.07) 4,511.BO

37,665.21 2 ,335. 40

\ BOGT USED

48.60 66.26

116. 70 142 . 65 167.75

0.00 51.13 5.00

100 . 00

80 . 19

38.84 63.33

45.55

12 .03

12 .03

49 . 13 49.12 40.28

47 . BS

43.82 43 . 82 38.43

42 . 10

65. 96 46 . 25 51.69

100 . 00 51.92

202.43 43.88 45.60 58 .59 Health & Public Safety Agenda of 117 October 4, 2017



% Fiscal Year Completed: 66.58 *NOTE: Available Balance I Pct Budget Used does not reflect amounts encumbered.


Fund 297000 - COMMISSION ON AGING Expenditures 297000-686-718.000 297000-686-719.000 297000-686-724.000 297000-686-725.000 297000-686-727.000 297000-686-741.000 297000-686-802.000 297000-686-807.000 297000-686-841.000 297000-686-852.000 297000-686-855.000 297000-686-861.000 297000-686-862.000 297000-686-864.000 297000-686-865.000 297000-686-881.000 297000-686-901.000 297000-686-921.000 297000-686-931.000 297000-686-932.000 297000-686-933.001 297000-686-933.002 297000-686-934.000 297000-686-940.000 297000-686-980.000

RETIREMENT - COUNTY SHARE OTHER FINGE AD&D ETC . WORKERS' COMPENSATION TRAINING SUPPLI ES - OFFICE OPERATING SUPPLIES CONTRACTUAL SERVICES DUES & SUBSCRIPTIONS PHYSICAL EXAMS EMPLOYEES POSTAGE TELEPHONE TRAVEL CONFERENCE/CONVENTION VEHICLE MAINTENANCE GAS AND OIL ADVERTISING - RECRUITING PRINTING AND PUBLISHING ELECTRIC PLOWING BUILDING MAINTENANCE EQUIPMENT MAINTENANCE EQUIP. MAINT. AGREEMENTS GROUNDS MAINT. RENT BUILDING SPACE EQUIPMENT

Total Dept 686-AGING - BUSINESS OPERATIONS

Dept 687-AGING - RESPITE 297000-687-708.000 OTHER WAGES 297000-687-715.000 FICA - COUNTY SHARE 297000- 687-861.000 TRAVEL

Total Dept 687-AGING - RESPITE

TOTAL EXPENOITURES

Fund 297000 - COMMISSION ON AGING: TOTAL REVENUES TOTAL EXPENDITURES

NET OF REVENUES & EXPENDITURES

2017 ORIGINAL

BUDGET

8,456.00 2,545.00 6,500.00 4,800.00

0.00 5,000.00

37,000.00 600 . 00 500.00

2,800.00 2,800 . 00

750.00 500 . 00

5,000.00 1,200.00

500.00 2,000.00

13,000.00 2,000 . 00

10,000 . 00 5,000 . 00 1,500 . 00 2,500 . 00 1,800.00

0 . 00

302,245.00

69,380.00 5,308.00

15,000.00

89,688.00

1, 060, 471. 00

1,060,471.00 1,060,471.00

0.00

2017 AMENDED BUDGET

8,456.00 2,545.00 6,500.00 4,800.00

0.00 5,000.00

37,000.00 600.00 500.00

2,800.00 2,800.00

750.00 500 . 00

5,000.00 l,200.00

500.00 2,000.00

13,000.00 2,000.00

55,829.00 5,000.00 1,500 . 00 2,500.00 1,800.00

0.00

350,590.16

69,380.00 5,308.00

15,000.00

89,688.00

1, 110, 614 .16

l, 060, 471. 00 1,110,614.16

(50,143.16)


1, 130. 72 1,521.41 4, 691.04

0.00 572 .41

2,024.76 17,547.47

204.00 345.00

1,512.62 1,755.81

263.95 20.00

325.48 292.70 497.40

1,712.39 5,809.01 1,010.00

47,340.00 0.00

633.88 950.59

1,440.00 68.12

187,039.45

29,102.88 2,226.40 5,240.65

36,569.93

614,507.40

938,909.97 614,507.40 324,402.57

ACTIVITY FOR MONTH

08/31/17

230.03 199 . 53

0.00 0.00 0.00

129.94 1,137.93

0.00 115.00 189.00 201.60

77 .63 o.oo 0.00

39.19 65.00

132.00 908.85

0.00 0.00 0.00

99.52 60.00

120.00 0.00

20,108.30

4,318.60 330.37

1,078.55

5,727.52

90,519.94

28, 940.32 90,519.94

(61,579.62)

Page: 4/4

AVAILABLE BALANCE

7,325.28 1,023.59 1,808.96 4,800.00

(572 .41) 2,975.24

19,452.53 396.00 155 . 00

1,287 . 38 1,044.19

486.05 480.00

4,674.52 907.30

2 .60 287.61

7,190.99 990.00

8,489.00 5,000.00

866.12 1,549.41

360.00 (68.12}

163,550.71

40,277.12 3,081.60 9,759.35

\ BDGT USED

13.37 59.78 72.17

0.00 100.00 40.50 47.43 34.00 69.00 54.02 62. 71 35.19 4.00 6.51

24.39 99. 48 85.62 44.68 50.50 84.79 0.00

42.26 38.02 80.00

100.00

53.35

41.95 41.94 34.94

53,118.07 40.77

496,106.76 55 . 33

121,561.03 88.54 496,106.76 55.33

(374,545.73) 646.95


August HOME DELIVERED 2017 Hot Frozen

Ordered Served Ordered Served 1 61 61 0 0 2 62 62 25 25 3 59 59 55 51 4 67 65 6 6 7 66 66 21 21 B 65 64 0 0 9 67 66 50 49 10 63 63 73 73 11 70 70 6 6 14 68 68 12 12 15 65 65 0 0 16 67 66 86 86 17 Closed Closed . 18 70 70 6 6 21 67 67 10 10 22 63 63 0 0 23 66 66 25 25 24 62 62 49 49 25 66 66 6 6 28 61 . 61 25 25 29 57 57 34 34 30 60 59 2 2 31 53 53 67 67

Waiver -221 TOTAL HOME DEL. MEALS ORDERED: 21,823 Lost Waiver TOTAL WAIVER MEALS SERVED; 2260

GRAND TOTAL HOME DEL MEALS ORDERED: 19,563 Total 1.405 1,178 558 553 TOTAL HOME DEL. MEALS SERVED: 19,398 Under GO Total 1405 1178 558 553 UNDELIVERED HOME DEL. MEALS YTD: 165

CUM TOT 15 585 13197 6.238 6 201 CONGREGATE MEALS ORDERED: 25697 CONGREGATE MEALS SERVED: 22,500

Tot.HOM Ordered 1963 CUM TOT 21.823 NET LOST CONGREGATE MEALS: 3,197

Tot.HOM Served 1,731 19,398 (INCLUDES THOSE SERVED UNDER 60\ GRAND TOTAL MEALS LOST: 3,362

Total Waivers Served YTD 2260 TOTAL USDA MEALS SERVED: 41,898

Total Meals Served 44.158 (INCLUDES WAIVER MEALS) Contract HOM Attained to Date 96%

AMNM BILLED: 1044.00 Goal: 20,000 meals NLCMH BILLED: 186.00 AAANM FY17 91%

TOTAL= 1230.00 Health & Public Safety Agenda of 117 October 4, 2017

CONGREGATE SD= Snow Day August

;zo11 Bella Ire Central Lake Elk Rapids Mancelona

Ordered Served Ordered Served Ordered Served Ordered Served Dinino Out 1 67 67 8 7 19 19 16 15 2 66 66 8 7 6 6 20 13 64 3 87 87 9 9 23 23 22 22 4 91 91 Closed Closed 21 13 49 7 82 82 10 7. 20 20 18 12 8 49 49 16 15 13 13 16 16 9 53 53 9 9 17 12 17 13 50

10 68 68 9 9 26 26 15 12 11 98 98 Closed Closed 18 10 14 97 97 9 9 25 25 19 16 15 69 69 8 8 20 20 15 13 16 60 60 11 11 22 22 16 18 17 135 135 Closed Closed Closed 18 98 98 Closed Closed 20 20 21 84 84 11 8 21 20 21 17 22 52 52 10 10 23 23 21 10 23 58 58 9 9 18 18 23 21 24 47 47 7 7 29 29 25 21 25 89 89 Closed Closed 18 17 28 73 73 9 7 26 28 21 17 29 43 43 10 10 26 26 17 17 30 64 64 8 8 20 20 17 13 31 55 55 8 8 25 25 18 15 Unduolicated 986

,..-- -Lost Meals 0 7 "". lAr.r. = '.tly-~. R .' 17 J },... ,,, '"'\,

~

I

Total 1685 1685 169 158 361 375 416 343 163 Under GO 170 12 23 3

Total 1,685 1,515 169 146 381 352 416 340 163 I I

CUM TOT 14.443 12,798 1.478 1249 4,415 3.965 4,287 3414 1074

TolCong Ordered 2 814 25697 Contract Con !areaate Meals Attained to Date 112% Goal: 20,000 meals

Tot.Cone Served 2,516 CUM TOT 22,500 AAANM FY17 91%


September 28, 2017 TO: Health & Public Safety Committee FR: Peter Garwood, Administrator RE: Commission on Aging (COA) Board Procedures Changes Included in this packet is a copy of the proposed changes to COA Advisory Board Procedures and a communication from Judy Parliament, COA Director requesting approval by the Board of Commissioners. Recommended changes are a result of Ms. Parliament’s original recommendation as well as additional changes recommended by the COA Advisory Board and me. Please consider the following motion: Motion __________________________, seconded by ________________________ to recommend the Board of Commissioners approve the proposed changes to the COA Board Procedures and authorize signature by the Chair of the Board of Commissioners.



(3) Health & Public Safety 9/27/2017 Meeting (Rescheduled for Oct. 4, 2017)

What: I have submitted, for approval, a revision of the Articles for the COA Board of Advisors. The last recorded revision was in April 1998 -prior to the change in responsibilities of the COA Board and the County Administrator.

Why: As a result of the Administration Committee meeting held in December of 2016, revisions are being proposed to stagger and increase the length of terms of office for the COA Board of Advisors. These terms would be more consistent with other county committees and would allow for a better succession plan. Additionally, other changes are being proposed to reflect the current rules and procedures being followed by the COA Board of Advisors in accordance with BOC actions over the past 19 years, relating to the COA Board of Advisors and their responsibilities.

How: The COA Board of Advisors approved these revisions for recommendation to the BOC, at their September 18, 2017 regular meeting.

What I Need: Approval of revisions and the signature of BOC Chairperson.

Thank you,

Judy Parliament, Director

Commission on Aging


September 28, 2017 TO: Health and Public Safety Committee FR: Peter Garwood County Administrator RE: Northern Health Care Management Agreements Judy Parliament, Commission on Aging (COA) Director, is requesting approval, of a two-year renewal of a Subcontractor Agreement for Home and Community Based Services (page one of the agreement is attached) with a beginning date of 10/01/2017. This agreement is held with Northern Health Care Management (a division of Northern Lakes Community Mental Health Authority). Additionally, as a requirement of HIPAA, Ms. Parliament is submitting the Business Associate Agreement (page one of the agreement is attached) which authorizes COA to share protected information with the named agency in order to provide necessary care and services to the client. See attached information submitted by Ms. Parliament.

The following motion is presented for your consideration:

Motion by ___________________, seconded by _________________, to recommend the Board of Commissioners approve for signature by the Board Chair the agreement titled, the Northern Health Care Management (a division of Northern Lakes Community Mental Health Authority) Subcontractor Agreement for Home and Community Based Services for the Elderly and Disabled - MI Choice Waiver which will begin October 1, 2017, and authorize the Board Chairman to execute a business associate agreement with Northern Lakes Community Mental Health/Northern Michigan Healthcare Management, and authorize the Commission on Aging Director to execute the subcontractor enrollment agreement for Home & Community Based Services Waiver for the Elderly & Disabled with the Michigan Department of Community Health.



Health & Public Safety 9/27/2017 Meeting (Rescheduled for Oct. 4, 2017)

What: I have submitted, for approval, a 2 year renewal of our Subcontractor Agreement for Home and Community Based Services with a beginning date of 10/01/2017. This agreement is held with Northern Health Care Management (a division of Northern Lakes CMH Authority). Additionally, as a requirement of HIPAA, I am submitting the Business Associate Agreement which authorizes us to share protected information with the named agency in order to provide necessary care and services to the client.

Why/Where: This is a normal part of our operations which allows us to bill for, and receive payment on the MI Choice Waiver clients when NHCM contracts services through our agency.

How: Each month, we submit the total number of client service hours (paid in quarter hour units) provided to Waiver clients contracted through NHCM and subsequently receive monthly payments which are deposited into our budgeted revenue line # 297000-000-586.001 (contacted waiver payments)

What I Need: Previous Civil Counsel James Rossiter in 2013 indicated I should be signing the pages that refer to the subcontractor enrollment and verification of proper billing, etc. and the overall agreement should be signed by the BOC Chairperson.

Thank you,


Commission on Aging


NORTHERN HEALTH CARE MANAGEMENT (A DIVISION OF NORTHERN LAKES CMH AUTHORITY)

SUBCONTRACTOR AGREEMENT FOR HOME & COMMUNITY BASED SERVICES FOR THE ELDERLY & DISABLED - Ml CHOICE WAIVER

PROVIDER'S NAME:

MAILING ADDRESS (Number and Street): P. 0. BOX: CITY: STATE: ZIP CODE: PHONE NUMBER: FAX NUMBER: CONT ACT PERSON (please print):

NPINUMBER: FEIN NUMBER (IF APPLICABLE): SOCIAL SECURITY NUMBER (IF APPLICABLE): E-Mail Address (please list):

PAHP Use Only: Contract Begin Date: Contract End Date:

10/01/2017 09/30/2019

Antrim County, on behalf of Antrim County Commission On Aging 308 East Cayuga P.O. Box 614 Bellaire Ml 49615-0614 231-533-8703 231-533-5310 Judy Parliament, Director Ed Boettcher, Board of Commissioners Chair 1033324546 38-6000098

[email protected]

This Agreement between, Northern Lakes Community Mental Health/Northern Health Care Management, a designated PAHP (Prepaid Ambulatory Health Plan), and Antrim County, on behalf of Antrim County Commission On Aging, hereinafter referred to as Provider, is to promote the development of a comprehensive, coordinated service delivery system to meet the needs of individuals who are medically eligible for skilled nursing facility placement as established by the Michigan Department of Health and Human Services under the guidelines of the Federal Home and CommunityBased Services Waiver for the Elderly and Disabled.

This Agreement provides a mechanism for the creation of an individualized network of community resources on a participant-by-participant basis, through the PAHP' Ml Choice Waiver Program.

OBJECTIVES

To promote the mutual goal of maximizing independent functioning of eligible adults through supports coordination.

To maintain a climate of cooperation and consultation with and between agencies in order to achieve maximum efficiency and effectiveness among all agencies serving waiver participants.

To avoid and/or reduce service duplication and fragmentation in the service area.

To share information and resources, and advocate for the development of comprehensive community-based long tenn care services in the service area.

To implement a Person-Centered process which supports the participant's choice and control of their lives in a community-based setting.

The parties of the Agreement will, whenever possible, provide technical assistance and consultation to each other on matters pertaining to actual service delivery; will share, as appropriate, the findings of research and results of service delivery; share relevant needs assessment information and activities so that the resources of concerned agencies may be maximized.

Page I Health & Public Safety Agenda of 117 October 4, 2017

BUSINESS ASSOCIATE AGREEMENT

AGREEMENT made and entered into this 1st day of October 2017, between Antrim County, on behalf of Antrim County Commission On Aging, (hereinafter referred to as "BUSINESS ASSOCIATE"), and Northern Lakes Community Mental Health I Northern Healthcare Management (hereinafter referred to as "NLCMH I NHCM").

WITNESSETH

WHEREAS, BUSINESS ASSOCIATE operates a company providing services to and on behalf of health care providers;

WHEREAS, NLCMH I NHCM purchases, obtains or otherwise acquires services from BUSINESS ASSOCIATE;

WHEREAS, pursuant to the HIP AA Regulations, a covered entity has an obligation to implement measures to achieve s"tisfactory assurance that its business associates will appropriately use and safeguard patient health information provided or disclosed by the covered entity;

WHEREAS, the recently enacted Health Information Technology for Economic and Clinical Health Act of 2009 ( 42 USC Section 1790 l, "HITECH Act"), imposes certain additional compliance obligations upon NLCMH I NHCM and BUSINESS ASSOC IA TE with respect to their use and protection of Protected Health Information.

NOW, THEREFORE, and in consideration of mutual promises and covenants hereinafter set forth, the parties, hereby agree with each other as follows:

1. DEFINITIONS

1.1 Business Associate. "BUSINESS ASSOCIATE" shall mean the entity so designated in the preamble to this Agreement.

1.2 Covered Entity. "Covered Entity" means the entity so designated in the preamble to this Agreement: NLCMH I NHCM.

1.3 De-Identified Health Information. De-Identified Health Information is individually identifiable health information, as defined in 45 CFR § 164.501, to the extent all identifiers (as set forth at 45 CFR 164.514(b) (2) (i)) have been removed from the information prior to its use or disclosure.

1.4 Electronic Transaction. An Electronic Transaction is a transmission of information between NLCMH I NHCM and BUSINESS ASSOCIATE to carry out treatment, financial or administrative activities related to health care, including those transactions identified at 45 CFR §160.103.

1.5 Electronic Transaction Standards. The Electronic Transaction Standards are those standards for the electronic transmission of health information promulgated under the HIP AA Regulations and set forth at 45 CFR Parts 142, 160 and 162.

Page I of 11 Health & Public Safety Agenda of 117 October 4, 2017

OHCPS Use Only HOME & COMMUNITY BASED SERVICES WAIVER FOR THE ELDERLY & DISABLED

SUBCONTRACTOR ENROLLMENT AGREEMENT Eligibility Begin Date Eligibility End Date

Michl De t of Commun· Health

This fonn is to be completed by all providers who wish to receive payment for the Medicaid-enrolled health care delivery system for services provided the Home & Community Based Services Waiver for the Elderly & Disabled. An original payment agreement must be submitted for each business location and for each eligible person.

COMPLETION INSTRUCTIONS PLEASE TYPE OR PRINT CLEARLY Item # 1: Individual providers must enter their last name, first name, and middle initial. All other applicants (e.g., a licensed business) must enter

the complete business name as licensed/certified. Item #2: If the appliC!llts employed/contracted by a business, or In partnership, enter the name of the business you are employed by,

affiliated with, contracted with, or in partnership with. Item #3: Proof of the EIN number (federal tax number) is REQUIRED. Item 14: Providers must attach a copy of the liccnsurclcertification, as applicable. Item #5: The SSN is required for an individual and is confidential.to be used only for the administration for the program.

APPLICATION INFORMATION I. PROVIDER'S NAME (sec instructi~ 2. PROFESSION L mLE •. IF APPLICABLE

o Comm \cS.s c:lYl n f _ _ 3. EMPLOYER'S NAME (see instructions) 4. EIN NUMBER (sec instructions)

A -38-~~00098 S. STATE LICENSE NUMBER ( instructions) 6. APPLICANT'S SOCIAL SECURITY NUMBER (sec instrllCtions)

· NPf: I0.:3332t./-5 LJ BUSINESS LOCATION 7. MAILING ADDRESS (no. & street) c P.O. BOX

~CCAyuGfr) ~D:fux Catt! CITY STATE ZIP PHONE NUMBER

:5 6" LLA I Rt- h1 I - t.J(o I'-(. 43f 5 3 3 - 8' 7 tJ.:3 MEDICAL ASSISTANCE (MEDICAID) PROVIDER PAYMENT AGRE MENT CONDmONS

I. All information furnished on the payment_ agreement fonn Is true and complete.

2. I consent that, upon request and at a reasonable time and place, I will permit authorized agents of the State of Michigan or the federal government to inspect, and copy, any records related to my delivery of goods or services to, or on behalf of, a participant under the Medicaid Program.

3. I am not currently suspended, tcnnlnated, or excluded from any state Medicaid Program or by the U.S. Department of Health and Human Services.

4. I agree to accept the Michigan Medicaid payment as payment in ftlll for the service rendered. Except for patient liability as determined by the Michigan Medicaid Program Including applicable ~payments, I will not seek nor accept additional or supplemental payment from the participant, his/her family or rcpresentativc(s).

S. I may be prosecuted under applicable federal or state criminal and civil laws for submitting false claims, concealing material facts, misrepresentations, falsifying data, other acts of misrepresentation, or conspiracy to engage therein.

6. I agree to comply with the MDCHs policies and procedures for the Medical Assistance Program and the Home and Community Based services for the Elderly and Disabled contained in manuals, manual updates, provider bulletins, and other program notifications.

As a condition of receiving payment from the Michigan Medicaid Program for services provided to an eligible participant, I certify and/or agree to all of the conditions listed above. I certify that the undersigned has the authority to execute this agreement

IMPORTANT: FACSIMILE SIGNATURE WILL NOT BE ACCEPTED

DATE mLE.,...._ ~" ~ . . _-7:--:-_ 9-!9-J-? ~ e ichigan Department of Community Health will not discriminate against any Individual or group because of race, sex. religion, age,

national ori i marital sta lltical belie or disabili _

MAIL THIS FORM TO THE MI CHOICE PROVIDER YOU ARE CONTRACTING WITH Northern Health Care Management, 105 Ball Street, Ste. D, Traverse City, MI 49684

1-800-640-7478

DRAFT


September 28, 2017 TO: Health and Public Safety Committee FR: Peter Garwood County Administrator RE: MOU with Catholic Human Services Judy Parliament, Commission on Aging (COA) Director, is requesting approval of a three-year Memorandum of Understanding with Catholic Human Services, Senior Companion Program of Northwest Michigan. See attached information submitted by Ms. Parliament. The following motion is presented for your consideration:

Motion by ___________________, seconded by _________________, to recommend the Board of Commissioners authorize __________________ to execute a three-year Memorandum of Understanding with Catholic Human Services, Senior Companion Program of Northwest Michigan to be in effect from 8/1/2017 – 7/31/2020.



(2) Health & Public Safety 9/27/2017 Meeting (Rescheduled for Oct. 4, 2017)

What: I have submitted, for approval, a 3 year renewal of our MOU with Catholic Human Services, Senior Companion Program of Northwest Michigan. This agreement provides seniors in Antrim County, who do not have friends and family close, with someone to spend time with – such as shopping, playing cards, reminiscing, going to lunch, taking a ride to see the fall colors, etc., according to their interests. Please see attached Basic Provision

Why/Where: This is a program that we have historically supported, financially, on a monthly basis. However, we have been doing so without a current MOU in place. The most recent agreement that I could find was dated prior to the previous COA director.

How: Each month, the Senior Companion program submits a bill (reference copy supplied to Administrators office – not to be provided as attachment unless names are covered before copying) to us, indicating the clients served and the mileage and stipend earned by the provider (senior companion). This is a budgeted expense under our transportation dept. (679), utilizing 297-679-802 and 297-679-861.

What I Need: Authorization to sign or have the BOC Chairperson sign the enclosed MOU.

Thank you,


Commission on Aging


REVENUE AND EXPENDITURE REPORT FOR ANTRIM COUNTY 1/2Page:09/26/2017 01:05 PMUser: strehljDB: Antrim County

PERIOD ENDING 09/30/2017% Fiscal Year Completed: 74.79

% BDGTUSED

AVAILABLEBALANCE

ACTIVITY FORMONTH

09/30/2017YTD BALANCE09/30/2017

2017AMENDED BUDGETDESCRIPTIONGL NUMBER

Fund 581000 - AIRPORT OPERATINGRevenuesDept 000

0.00 0.00 0.00 0.00 0.00 REVENUE CONTROL581000-000-400.0000.00 0.00 0.00 0.00 0.00 REVENUE - EXPENDITURE CREDIT581000-000-400.7000.00 0.00 0.00 0.00 0.00 FEDERAL - AIRPORT581000-000-520.0000.00 0.00 0.00 0.00 0.00 STATE REVENUE581000-000-546.0000.00 0.00 0.00 0.00 0.00 STATE - AID TO AIRPORT581000-000-550.0000.00 0.00 0.00 0.00 0.00 FROM STATE581000-000-564.001

78.46 35,533.85 25,956.37 129,466.15 165,000.00 AIRPORT-GAS AND OIL SALES581000-000-636.01048.80 8,959.23 125.00 8,540.77 17,500.00 AIRPORT - HANGAR, COLD STORAGE581000-000-636.02095.31 211.14 844.62 4,288.86 4,500.00 AIRPORT - PARKING-PLANES581000-000-636.06049.02 76.47 15.00 73.53 150.00 AIRPORT - SALE OF SUPPLIES581000-000-636.08097.92 166.37 1,331.81 7,833.63 8,000.00 AIRPORT - LANDING FEE581000-000-636.11030.79 4,152.49 400.00 1,847.51 6,000.00 AIRPORT - SERVICE FEE581000-000-636.12021.94 24,324.94 0.00 6,838.06 31,163.00 AIRPORT-LAND LEASE FOR HANGARS581000-000-636.130267.37 (836.86)0.00 1,336.86 500.00 INTEREST EARNED INVEST & CDS581000-000-665.000

0.00 0.00 0.00 0.00 0.00 RENTS581000-000-669.000100.00 0.04 0.00 12,397.96 12,398.00 RENT FROM COUNTY OWNED PROPERTY581000-000-669.001

0.00 500.00 0.00 0.00 500.00 SALE OF FIXED ASSETS581000-000-673.000271.36 (4,284.00)0.00 6,784.00 2,500.00 REIMBURSE-INSURANCE & BOND-CLAIMS581000-000-677.010100.00 (2,693.13)0.00 2,693.13 0.00 REFUNDS MISC581000-000-687.000

0.00 0.00 0.00 0.00 0.00 INSURANCE & SECURITY BOND PREMIUMS581000-000-689.0000.00 0.00 0.00 0.00 0.00 WORKERS' COMP. DIVIDEND581000-000-689.003

23.53 2,294.04 0.00 705.96 3,000.00 AIRPORT ROYALTIES - GAS & OIL581000-000-694.000100.00 (4.45)0.00 4.45 0.00 UNREALIZED GAIN/LOSS581000-000-698.001100.00 0.00 0.00 306,674.00 306,674.00 FROM GENERAL FUND581000-000-699.101

0.00 0.00 0.00 0.00 0.00 TRANSFER IN-FROM ENERGY SAVINGS FUND581000-000-699.242

87.74 68,400.13 28,672.80 489,484.87 557,885.00 Total Dept 000

87.74 68,400.13 28,672.80 489,484.87 557,885.00 TOTAL REVENUES

ExpendituresDept 000

0.00 0.00 0.00 0.00 0.00 DEPRECIATION AND DEPLETION581000-000-968.000

0.00 0.00 0.00 0.00 0.00 Total Dept 000

Dept 295-AIRPORT76.92 13,799.60 4,599.84 45,998.40 59,798.00 SALARY - DEPT. HEAD581000-295-702.00073.58 10,001.00 2,912.00 27,846.00 37,847.00 WAGES - DEPUTY#1, OFF MGR, SEC, 1ST ASST581000-295-703.00046.27 18,858.87 1,596.42 16,241.13 35,100.00 WAGES - DEPUTY#2, 2ND SEC, 2ND ASST581000-295-704.00075.62 7,968.07 2,606.40 24,711.93 32,680.00 OTHER WAGES581000-295-705.00064.70 5,509.20 1,262.10 10,096.80 15,606.00 OTHER WAGES581000-295-707.00092.63 176.00 454.03 2,210.80 2,386.80 WAGES - PART TIME 581000-295-708.00036.90 2,896.32 127.91 1,693.68 4,590.00 OVERTIME AND HOLIDAY581000-295-709.0000.00 150.00 0.00 0.00 150.00 PER DIEM - REGULAR581000-295-710.001

76.92 3,007.20 1,002.48 10,024.80 13,032.00 EMPLOYEE ANNUITY BENEFIT581000-295-714.000102.11 (7.74)0.00 373.74 366.00 1:1 RATIO ANNUITY BENEFIT581000-295-714.00268.07 4,975.53 1,092.93 10,604.97 15,580.50 FICA - COUNTY SHARE581000-295-715.00036.96 8,097.56 528.73 4,747.44 12,845.00 HEALTH INSURANCE581000-295-716.00070.50 1,330.86 353.46 3,181.14 4,512.00 DELTA DENTAL INSURANCE581000-295-716.00870.21 8,813.11 2,113.79 20,771.89 29,585.00 RETIREMENT - COUNTY SHARE581000-295-718.00074.94 550.18 182.03 1,644.86 2,195.04 OTHER FINGE - AD&D ETC.581000-295-719.0000.00 2,550.00 0.00 0.00 2,550.00 PERSONAL LEAVE581000-295-721.000


REVENUE AND EXPENDITURE REPORT FOR ANTRIM COUNTY 2/2Page:09/26/2017 01:05 PMUser: strehljDB: Antrim County

PERIOD ENDING 09/30/2017% Fiscal Year Completed: 74.79

% BDGTUSED

AVAILABLEBALANCE

ACTIVITY FORMONTH

09/30/2017YTD BALANCE09/30/2017

2017AMENDED BUDGETDESCRIPTIONGL NUMBER

Fund 581000 - AIRPORT OPERATINGExpenditures

0.00 9,000.00 0.00 0.00 9,000.00 VACATION EXPENSE581000-295-721.00174.04 2,293.55 0.00 6,542.45 8,836.00 WORKERS' COMPENSATION581000-295-724.00056.67 325.00 0.00 425.00 750.00 TRAINING581000-295-725.00039.56 604.42 7.00 395.58 1,000.00 SUPPLIES - OFFICE581000-295-727.00063.85 3,615.24 0.00 6,384.76 10,000.00 OPERATING SUPPLIES581000-295-741.0000.00 200.00 0.00 0.00 200.00 TANK REGISTRATION581000-295-741.0086.00 1,175.00 0.00 75.00 1,250.00 UNIFORMS581000-295-742.000

29.98 3,501.01 0.00 1,498.99 5,000.00 CONTRACTUAL SERVICES581000-295-802.0000.00 0.00 0.00 0.00 0.00 AIRPORT - CRACK SEALING PROGRAM581000-295-802.295

100.00 0.00 0.00 200.00 200.00 DUES & SUBSCRIPTIONS581000-295-807.00070.00 120.00 0.00 280.00 400.00 RADIO MAINTENANCE581000-295-851.00077.91 552.26 51.93 1,947.74 2,500.00 TELEPHONE581000-295-855.00051.47 2,426.72 0.00 2,573.28 5,000.00 TRAVEL581000-295-861.00056.65 1,734.01 0.00 2,265.99 4,000.00 VEHICLE MAINTENANCE581000-295-864.00071.97 33,632.67 0.00 86,367.33 120,000.00 AIRCRAFT GAS & OIL SALES581000-295-865.0100.00 150.00 0.00 0.00 150.00 PRINTING AND PUBLISHING581000-295-901.000

81.86 1,633.00 0.00 7,367.00 9,000.00 INSURANCE - AIRPORT581000-295-911.00667.18 4,922.74 751.78 10,077.26 15,000.00 ELECTRIC581000-295-921.00068.38 1,581.22 96.81 3,418.78 5,000.00 GAS581000-295-922.00043.08 3,415.02 0.00 2,584.98 6,000.00 BUILDING MAINTENANCE581000-295-932.00025.16 6,735.55 0.00 2,264.45 9,000.00 EQUIPMENT MAINTENANCE581000-295-933.00137.42 2,346.70 0.00 1,403.30 3,750.00 AUTOMTD WEATHER OBSERVTN SVC581000-295-933.003268.67 (5,059.98)0.00 8,059.98 3,000.00 GROUNDS MAINT.581000-295-934.00060.00 60.00 10.00 90.00 150.00 TRASH REMOVAL581000-295-935.0000.00 73,000.00 0.00 0.00 73,000.00 GRANT MATCH - AIRPORT581000-295-954.295

16.56 1,251.56 0.00 248.44 1,500.00 EQUIPMENT AIRPORT581000-295-980.000

57.71 237,891.45 19,749.64 324,617.89 562,509.34 Total Dept 295-AIRPORT

Dept 901-CAPITAL OUTLAY100.00 (105.23)0.00 105.23 0.00 CAPITALOUTLAY AIRPORT581000-901-980.295

100.00 (105.23)0.00 105.23 0.00 Total Dept 901-CAPITAL OUTLAY

Dept 902-CAPITAL OUTLAY-COMPUTERS97.25 22.00 0.00 778.00 800.00 CAPITAL OUTLAY-COMPUTERS-AIRPORT581000-902-980.295

97.25 22.00 0.00 778.00 800.00 Total Dept 902-CAPITAL OUTLAY-COMPUTERS

57.78 237,808.22 19,749.64 325,501.12 563,309.34 TOTAL EXPENDITURES

3,023.11 (169,408.09)8,923.16 163,983.75 (5,424.34)NET OF REVENUES & EXPENDITURES

57.78 237,808.22 19,749.64 325,501.12 563,309.34 TOTAL EXPENDITURES87.74 68,400.13 28,672.80 489,484.87 557,885.00 TOTAL REVENUES

Fund 581000 - AIRPORT OPERATING:


2017 EXPENSE SCHEDULE

_ __!.. __ .. l I - I

7,0021 92,072 7,9281

92%1 4,586! 69,304 5,696 92%1

---~--·

15,1741 89,8311 7,169 93% 1

I I i I ~~-----r

6391 79%1 _299j 2,361 01 4,081 919 82% -~ 2,318 682 1 77% ....................... J .......................................................... ···--····································-·-.l·---·····-----·---·-·-·

501 1,629 371 I 81% -----01 0 2,5001 0%1 i ! 0 I !

* Figures based on ACT expense only


1---

1 REVENUE SCHEDULE 2017 I

1~~-~~;1---~~COUN~ NAME I BUDGET AUG RE~~ED f·-············ .......................................... .!. ................................................ ···--····-············· .. ··············--· ................................................ +-·· ................. ................... ................. ........ ........... _ .......................................................................... _ .......... .

I I I 0 $166,000 LJ>._QQ:!Q!__j Cou_nty~propriation ____ l 166, 000

I _§69.00_Q_~tate Fund_s ___ ._______ I ·--~9,000 22,935 $280,748

~~~9.QQ1 Federal Fund~-------+--- 145,000 0 $37,600

1 638.001 General Fares I 16,000 1,374 $14,276

[ 63~:001 __ ~as~_!3evenue _____ J _____ ],500 __ 670 $7,195 I l

_?~_8.09._!__F'_C~st~~each ---·----------------[.-----·----· 7,000 __ 462 $5,890

638.001 FIA I 300 12 $98 -- -------------1--------+-·----+--------1

638.0_Q_1__4Mancelona School ____ j____ 0 0 $0 , I

638.002 HeadStart 9,500

1,606

0

$11,001

$9,125

1t_ 6~~.:..QQJ_ 1

Misc. Special Fares ! 11,000

1--638.~; jCMH ~ __ 1

,__ ___ 3~2,~00_0~i~~2,_87_2_;--_$_29_,9_5~2 L- 638.094 -~et Sale of Fuel * 1 11,000 I 850 $9,685

1

1

_~38.0Q~ 1N~t Sale of Maintenance**+--! ___ 1__;1,'--o_oo-+l ___ 1_.;.,_20_8-+---_$_1_0_,4_9-18

I- 638.007 I Meadow Brook 36,000 3,725 $35,862

I 638.008 !Munson 17,000 2,093 $13,741 r 63_8.00~IBellaire School . ----r----2-8.;._,0_00-4---5_.;:.,-09-5-+---$-2-8-'--,2-9-i5

I 638.01 !Misc. Revenue --i--- 40,000j 19,298 $46,962

~ 638.011 !Alba School I O 0 $0

~ 665.0~0 ~nterest Income ·---l---~O 99 $780

L-. ___________ J________ __821,000 62,299 $101,101

* Figure based on gallons sold at .25 per gallon **Figure based on labor only ($40 per hr)


October

November

December

January

February

March

April

May

June

July

August

September

MISCELLANEOUS REVENUE FISCAL YEAR 2017

None

$362.97 - Overpayment from Snap On Tools - (bus parts)

$12,370- Reconciled Money from FY 2016 from State

$340 - Bus decals - (bus parts)

$582- Radio - (radio maintenance)

$1,233 - Computer- (computer services)

$2,982 - Compressor - (building maintenance)

$652 - Replace seals on lift- (building maintenance)

$3,750-Radio - (radio maintenance)

None

$2,110 - Telephone Tower Upgrade - (radio maintenance)

$165 - Cylinder Replacement - (building maintenance)

$166 - Wooden Pony (misc. revenue)

$68- Bellaire Youth Group (misc. revenue)

$149 - Wooden Pony (misc. revenue)

$2,900 - Sale of Bus (misc. revenue)

$19,298 - Generator (building maintenance)


September 28, 2017 TO: Health & Public Safety Committee FR: Peter Garwood, Administrator RE: Medical Examiner Program Attached is the email string between me and Senator Wayne Schmidt's office as an update. As you have requested the Medical Examiner issue as it relates to the appointment one or more investigators be on the agenda, I have requested the presence of the Antrim County Medical Examiner Dr. Dewey Benson. Please be ready to discuss the issue at the Committee meeting.



From: Garwood, PeterTo: Molly MedenblikCc: Schrader, TinaSubject: RE: Medical Examiner StatuteDate: Monday, September 18, 2017 7:52:39 PM

Thank you Molly.

Pete

Peter Garwood, AdministratorAntrim County231.533.6265231.533.8111 [email protected]

From: Molly Medenblik [[email protected]]Sent: Wednesday, September 13, 2017 2:29 PMTo: Garwood, PeterCc: Schrader, TinaSubject: RE: Medical Examiner Statute

Hello Pete,

This is Molly in Sen. Schmidt’s office. I am so sorry I have not responded to you, totally my fault.

The Senator has asked me to look into this, and I have a few inquiries in to see why this law was even passed in the first place, and to see if there would be aby push back with the changes requested.

I promise to keep you better updated as we move along.

Thank you, and, again, I apologize.

Molly Medenblik

From: Garwood, Peter [mailto:[email protected]] Sent: Wednesday, September 13, 2017 2:22 PMTo: The Office of Senator Schmidt <[email protected]>Cc: Schrader, Tina <[email protected]>Subject: RE: Medical Examiner Statute

Wayne,

As I mentioned previously, the Board of Commissioners approved a communication to you on this issue as they are very concerned. I am sure you received it last month, if not please let me know.

I know you were on summer break until about a week ago. I was wondering if there has been any movement on the Medical Examiner statute issue since then. I very much appreciate your assistance.


mailto:/O=FIRST ORGANIZATION/OU=EXCHANGE ADMINISTRATIVE GROUP (FYDIBOHF23SPDLT)/CN=RECIPIENTS/CN=GARWOODP



Pete

From: Garwood, Peter Sent: Monday, August 7, 2017 2:57 PMTo: 'The Office of Senator Schmidt'Cc: Schrader Tina ([email protected])Subject: RE: Medical Examiner Statute Thank you Wayne. I would also like to inform you that the Board will likely approve a letter from the Chairman reinforcing the need and request stated in my email. I really appreciate your help with this important issue. Pete

From: The Office of Senator Schmidt [mailto:[email protected]] Sent: Monday, August 7, 2017 1:08 PMTo: Garwood, PeterSubject: RE: Medical Examiner Statute Dear Mr. Garwood, Thank you for taking the time to contact the office regarding the Medical Examiner Statute. I appreciate you bringing your concerns on this issue to my attention as well as proposed amendment example for the statute. As it is summer recess for session, I will discuss this issue with my colleagues for the coming sessions in September. Also, I will pass along your suggested amendment to my staff for their suggestions and review. I understand this is a pressing issue for your community and because of this will engage with my colleagues on this topic. Again, thank you for taking the time to contact the office regarding the Medical Examiner Statute and your proposed amendment. If you have further questions or concerns please feel free to contact my office in the future. Sincerely,Wayne A. SchmidtState Senate

37th District

From: Garwood, Peter [mailto:[email protected]] Sent: Wednesday, August 2, 2017 5:38 PMTo: [email protected]; The Office of Senator Schmidt <[email protected]>Cc: Schrader, Tina <[email protected]>; Boettcher, Ed <[email protected]>Subject: Medical Examiner Statute Dear Triston and Wayne,









We need your help. Dr. Dewey Benson has been the Antrim County Medical Examiner for a number of years. A few years ago he appointed Mr. Ron Mortensen as a “medical examiner investigator”. Mr. Mortensen is part owner of Mortensen Funeral Home in Bellaire, Central Lake, Mancelona. Mr. Mortensen does an excellent job and has gone through the hours of training necessary to qualify. Just recently I was informed that the Medical Examiner statute indicates a medical examiner investigator cannot be a funeral home owner or employee. I looked up the statute and it appears to be true. I have included an excerpt from the statute below (COUNTY MEDICAL EXAMINERSAct 181 of 1953). This requirement, while I can understand the reason for it in a large – highly populated county, is a hardship for a small rural county where we have a difficult time getting someone who; 1. Wants to do this kind of work, and 2. Has the skill and training to do the work. In Antrim County Mr. Mortensen works closely with Dr. Benson as well as the two other funeral home directors in the County. When I go to county administrator conferences I hear about the struggles other counties are going through to staff the medical examiner position, not to mention the investigator position. We have a smooth running operation in Antrim County and I would like to keep it that way if possible.

Medical Examiner Act – excerpt:(2) The county medical examiner may designate a medical examiner investigator appointed under section 1a(2) to take charge of the body, make pertinent inquiry, note the circumstances surrounding the death, and, if considered necessary, cause the body to be transported to the morgue for examination by the county medical examiner. The county medical examiner shall maintain a list of medical examiner investigators appointed under section 1a(2) and their qualifications and shall file the list with the local law enforcement agencies. A medical examiner investigator appointed under section 1a(2) shall not be an agent or employee of a person or funeral establishment licensed under article 18 of the occupational code, 1980 PA 299, MCL 339.1801 to 339.1812, receive, directly or indirectly, remuneration in connection with the disposition of the body, or make funeral or burial arrangements without approval of the next of kin, if known, or the individual responsible for the funeral expenses.

I have discussed this with Ed Boettcher, Chairman of the Antrim County Board of Commissioner and we were hoping both or one of you could propose an amendment to the above section of the statute with language similar to the following:

(2) The county medical examiner may designate a medical examiner investigator appointed under section 1a(2) to take charge of the body, make pertinent inquiry, note the circumstances surrounding the death, and, if considered necessary, cause the body to be transported to the morgue for examination by the county medical examiner. The county medical examiner shall maintain a list of medical examiner investigators appointed under section 1a(2) and their qualifications and shall file the list with the local law enforcement agencies. Except in a county with a population of less than 50,000, a A medical examiner investigator appointed under section 1a(2) shall not be an agent or employee of a person or


funeral establishment licensed under article 18 of the occupational code, 1980 PA 299, MCL 339.1801 to 339.1812, receive, directly or indirectly, remuneration in connection with the disposition of the body, or make funeral or burial arrangements without approval of the next of kin, if known, or the individual responsible for the funeral expenses.

This is simply a suggested way to handle the amendment. I am sure you and your staff may have additional suggestions. I appreciate any way you can assist with this problem. And because we don’t know when the ME and investigator will get called out on any given day, if this is something that can be done fairly quickly it would be very much appreciated. Pete Peter GarwoodCounty AdministratorAntrim CountyPO Box 187203 E. Cayuga St.Bellaire, MI [email protected]



Health and Public Safety Committee - Antrim County · 2017-09-27 · Health and Public Safety...

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