Headers and Footers Header and Footer

"..okimn Line Pie Bar Area Scatt^ 4 1 H -̂Mir ^ >• T I f ( rdArt Sigriature Object Symbol

6c- ••' • - l i n e -

Alternative If a worksheet is already in Page Layout view, click in the header or footer area to display the Design tab.

p

Information such as the date or the file name can be included in a heade or footer to help identify printouts. Headers and footers are automaticall pr inted at the top and bottom of each page, respectively. To add heade or footer informat ion, click Insert — Header & Footer. The worksheet i displayed i n Page Layout view, the insertion point is placed i n the heade: and the Design tab is displayed:

i J J "3 .j:^ %i j !' Header Footer • Page Number Current Current File File Sheet Prcture i !! - - Number of Paqe; Date Time Path Name Name

: -.-! ' Different First Paae v' Scale with Document

G'^tQ Different Odd & Even Pages ^ .Aliqn with Page Marqirt

Al

Click

TIP Add information in a different location by clicking in the left or right header or footer area

• Click Header and select an option f rom the displayed list to insert predefined header information.

• Click Footer and select an option f rom the displayed list to insert predefined footer information.

• Click one or more buttons i n the Header & Footer Elements group to add additional information to the header or footer, such as the current date or the current time.

• Click Go to Header or Go to Footer to switch between the header and footer. ^

Practice: Grades - part 2 of 5 Excel should already be started w i t h Grades displayed f rom the last practice.

® APPLY A HEADING STYLE a. Drag the pointer f rom cell A l to cell E l .

b. Click Home - Cell Styles - Heading 2:

196 Chapter 5 Using a Spreadsheet

Good. Bad and Neulidl

Normal J Bad Good

Data and Model

Calculation j ^ | •^•^pionatay...

Output Vv'.i. ij; ; i.-.r

Htles and Headings

Heading 1 H e w i n g 2 Heading 3

Hiemed Cell styles

9(1% - A r r p n t l 7n% - A r r o n t ? 9n% - Ar rpnt^

Neutra !

Input j Unived Ceil Note

Heading4 T i t le Total

7(1% - Arrpnt-a 9(1% - ArnpntS 9(1% - Arrpntf i

Heading 2 style is applied to the selected cells.

(D RIGHT ALIGN LABELS

a. Select cell B l and then hold the Shift key d o w n and then click cell E l . Cells B l through El are selected.

b. Click Home — Align Text Right • . The contents of the cells are right aligned:

1 Student ID ( Test 1 Test 2 Test 3 Test4J

2 Q :in-9cn_nnl

9/4/2009 9/14/2009 9/21/2009 9/30/2009 -n QQ

@ FORMAT THE DATES

a. Select cells B2 through E2.

b. Click Home — Number Format • — More Number Formats. A dialog box is displayed. The Date options are selected.

1. I n the Type list, select a format similar to 3/14/01:

Format Cells

Number ; Atgninent | Font | Border

Category:

Fill ; Bstecdon

General Number Currency

Time Percentage Fraction Scientific Text Special Custom

t

Sample

9/4/09

lype :

*3/H/2001 I *Wednesday, March 14, 2001

14

03/14/01 14-Mar 14-Mar-Ol

Ipcalejocation): [English (United States)

i

Date formats display date and time serial numbers as date values. Date formats that begin with an asterisk (*) respond to changes in regional date and time settings that are specified for the operating system, Formats without an asterisk are not affected by operating system settings.

2. Select OK. The cells are formatted:

A B C

1 Student ID Test 1 Test 2 D : E i

Test 3 Test 4

I 9/4/09 9/14/09 9/21/09 9/30/031 in-9(;n-nni

3. Click a blank cell. The selection is removed.

Chapter 5 Using a Spreadsheet 197

® PREPARETHEWORKSHEET FOR PRINTING a. Click View -• Page Layout. The worksheet is displayed i n Page Layout view. Note

the rulers, page margins, and header area.

b. Click Page Layout — Themes. A gallery of themes is displayed:

Guilt In

Aa I Aa I •--"'•1L

Office Apex

Aa Aa

Aspect CIVIC

Concourse Equity Flow Foundry

A a

simis mm f

T||iAa l l f A T l l f A a ^

Aa " Aa

Module

Aa Opulent

Aa

Oriel Ongm Paper

Aa ]Aa 1 l A a ^ ic Trek Urban

A a

Technic Trek

More Theme? on Microsoft Office Online,.,

^ Browse for Themes,..

Wi\e Current Theme,.,

c. Select the Equity theme. The Equity theme is applied to the worksheet. Note the color and font that is applied,

f O n the Page Layout tab, click Gridlines Print and click Headings Print. Note the column and row headings added to Page Layout view. Gridlines have also been added, but are only visible when previewing a printout.

(D CREATE A HEADER AND A FOOTER a. Click Insert — Header & Footer. The insertion point is placed i n the header area.

b. Click Design Header and then select an option similar to Grades, Page 1.

c. Click i n the header area and then click Design — Go to Footer. The insertion point is placed i n the footer area. _ . -

d. Type your name i n the footer area and then click anywhere i n the worksheet.

e. Press Ctrl+Home. Cell A l is the active cell.

(D PREVIEW AND THEN PRINT THE WORKSHEET a. Save the modif ied Grades. b. Select -• Print — Print Preview. The worksheet is displayed as it w i l l appear when

printed. Note the gridlines. c. Click Print Preview — Zoom. The zoom level of the preview is increased.

d. Click Print Preview Print. A dialog box is displayed.

1. Select OK. A copy of the worksheet is printed and the preview is closed.

(7) SAVE AND CLOSE GRADES a. Save the modif ied Grades.

b. Select Sa) — Close. The worksheet is closed.

198 Chapter 5 Using a Spreadsheet