HBCUHBCULibrary AllianceLibrary Alliance

Leadership InstituteLeadership Institute

Project ReportProject Report

Presented by Dr. Evelyn K. Bonner,

Director of Library Services – Wiley College

April 7, 2008

New Library Integrated System

Presented by Dr. Evelyn K. Bonner,Director of Library Services – Wiley CollegeApril 7, 2008

The purpose of the project was to identify, acquire, and replace the existing automation

system in The Thomas Winston Cole, Sr. Library.

Presented by Dr. Evelyn K. Bonner,Director of Library Services – Wiley CollegeApril 7, 2008

Requirements for the replacement system include modules for automated circulation, acquisitions, serials and cataloging, customizable web page,

public catalog (OPAC), customized report production, and a Z39.50 compliant server.

Presented by Dr. Evelyn K. Bonner,Director of Library Services – Wiley CollegeApril 7, 2008

Replacement of Library Automation System

HBCU Library Alliance Leadership Institute Project Report

Presented by Dr. Evelyn K. Bonner,Director of Library Services – Wiley CollegeApril 7, 2008

Rationale for Replacement of C2 (Contec2) System

♦ Inadequate system support ♦ Location of vendor problem solvers (New Zealand) ♦ Inadequacy of system to meet current need requirement ♦ Difficulty of use in key functions (importing and exporting files) ♦ Frequent down time ♦ Lack of server with Z39.50 compliance

Presented by Dr. Evelyn K. Bonner,Director of Library Services – Wiley CollegeApril 7, 2008

Information received from Library Information received from Library Automation Systems VendorsAutomation Systems Vendors

Cole LibraryCole Library

Book Systems

Ex Libris Voyager

Polaris

Sirsi-Dynix

TLC

Thank you for participating in this program. Pleases review the information from each of the vendors, and watch for announcements of campus demonstrations to be held during the 2007-2008 academic seasons.

AnnouncesAnnounces

Presented by Dr. Evelyn K. Bonner,Director of Library Services – Wiley CollegeApril 7, 2008

Vendor Systems Rating by Selected Librarians

VENDORS EASE OF USE CUSTOMER SERVICE

OVERALL SATISFACTION

NEEDS COMPATIBILITY

COMPANY STABILITY

Book Systems Excellent Good Excellent Fair Good

Ex Libris Voyager Good Fair Good Fair Fair

Polaris Good Good Good Good Good

Sirsi = Dynix Fair Good Fair Fair Fair

TLC Good Excellent Excellent Excellent Excellent

Presented by Dr. Evelyn K. Bonner,Director of Library Services – Wiley CollegeApril 7, 2008

COLE LIBRARY – STUDENT ASSISTANTSCOLE LIBRARY – STUDENT ASSISTANTS

Some of the Student Assistants Reviewing the Evaluation

Process for a Replacement Library Automation System.

Cole Library has ten (10) Student Assistants for the Spring 2008 Semester.Presented by Dr. Evelyn K. Bonner,Director of Library Services – Wiley CollegeApril 7, 2008

Outline for Project Research and Implementation

Reviewed Literature on Automation Systems

Sought and Received Information from Vendors and Users

Consulted Stakeholders (students faculty, staff, administration and community of users)

Presented by Dr. Evelyn K. Bonner,Director of Library Services – Wiley CollegeApril 7, 2008

Outline for Project Research and Implementation

Worked in Consultation with Information Technology Unit

Reviewed Literature on Library Automation Systems -August, September 2007

Sought and received information from vendors and users ofthe identified systems- October –November 2007

Presented by Dr. Evelyn K. Bonner,Director of Library Services – Wiley CollegeApril 7, 2008

Outline for Project Research and Implementation

Reviewed information, selected three systems, andsubmitted with recommendation of the review panel’schoice –March 15, 2008

System will be purchased and in use by the fall semester of2008

Preparation of holdings file for the switch to a new systemis ongoing

Presented by Dr. Evelyn K. Bonner,Director of Library Services – Wiley CollegeApril 7, 2008