HAZARDOUS MATERIALS

Presented by Sedgwick CMS on the behalf of

The Office of Risk Management

SELF-TEST• 1. What are the two major groups of Hazardous Materials?

• 2. What are the steps that comprise the process of Hazardous Materials

handling?

• 3. What is a MSDS sheet?

• 4. How should Hazardous Chemicals be stored?

• 5. What is PPE?

GOAL• For State Agencies to

minimize/prevent claims of personal injury, liability, and property damage associated with the improper handling, storage, and/or disposal of hazardous materials

OBJECTIVES

• Understand how to recognize hazardous materials in the workplace

• Understand the processes of how to develop and manage the safe and proper handling, storage, and disposal of hazardous materials

• Understand how to minimize the risk of handling, storing, and disposing of hazardous materials

• Understand the components necessary to comply with the Loss Prevention audit questions

Regulations

&

Requirements

Federal Regulations

• 29 CFR 1910 – Workplace Safety (OSHA)

• 40 CFR – Environment (EPA)

• 49 CFR – Transportation (DOT)

Generator

SecondaryConsumer

Secondary Transporter

Transporter

Disposer

General Safety Audit Section 1.8

• 1.8.1 Has a documented assessment been conducted to determine if there are any hazardous materials at any

• agency location covered by this audit?• 1.8.1.1 Are hazardous materials present at any agency

location covered by this audit?• 1.8.1.1.1 Does the agency have a written hazardous

materials program?“Are there procedures to follow in the use of Personal Protective Equipment and directions to get assistance?

General Safety Audit Section 1.8 cont’d

• 1.8.1.1.1.1 Is the written hazardous materials program: (Check only one)

Generic/Departmental Agency/Site Specific Both Not Applicable

1.8.1.1.1.2 Does the plan ensure that materials are handled properly?

General Safety Audit Section 1.8 cont’d

1.8.1.1.1.3 Does the plan ensure that materials are stored properly?

1.8.1.1.1.4 Does the plan ensure that materials are disposed of properly?

1.8.1.1.1.5 Does the plan ensure that Material Safety Data Sheets (MSDS) are available?

1.8.1.1.1.6 Does the plan ensure that proper Personal Protective Equipment (PPE) is available?

HAZ-MAT HANDLING

General Process

• 1. Recognize hazardous materials

• 2. Research and develop policies and procedures

• 3. Evaluate for effectiveness

• 4. Revise & re-implement, when needed

DEFINITIONS

Hazardous material– Physical

– Health

Examples• Corrosives •

Explosives

• Flammables • Oxidizers

• Combustibles • Peroxides

Examples cont’d

• Bio-hazardous materials • Carcinogens

• Ionizing radiation • Poisons & etiological agents

• Compressed gases

DEFINITIONS• Personal Protective Equipment (PPE)—

– Devices and equipment that provides a barrier between an employee and a hazardous environment

• Routes of exposure– Ingestion– Inhalation– Perenteral– Cutaneous

1. Recognize

• Identify ALL processes that utilize hazardous chemicals in the workplace

– ALL locations

– ALL buildings

Examples• Maintenance operations

– Chiller systems, boiler systems, paints, adhesives, lubricants, solvents, poisons, fuels

• Manufacturing/Production operations– Dyes, inks, paints, compressed gases,

fuels, etc…

Examples

• Scientific/Research operations– Laboratory chemicals, bio-hazardous

materials, ionizing radiation sources

• Custodial operations– Cleansers, bleach, waxes & polishes,

disinfectants

2. Research/& Develop

• Use MSDS’s to research:– PPE requirements

• Requires Haz-Com knowledge and implementation!!

– Spill/release procedures

2. Research & Develop

• Emergency procedures– Ex. Fire fighting

• Control measures– Emergency equipment

– PPE

PPE

• Usage

• Availability

• Selection– Adequate type and class

Only use ANSI approved

protection!!!

PPE• Fit

– Individual basis

• Inspection – Prior to use

• Maintenance & decontamination– Consult manufacturer for approved

methods

PPE types

PPE types• Head protection

– 2 types

– 4 classes

• Eye and face protection– Must meet ANSI 287.1-1968

PPE types cont’d

• Ear protection

• Respiratory protection

PPE types cont’d

• Torso protection

Foot and leg protection

PPE types cont’d

• Arm and hand protection

PPE Classes

Class A• Highest level of respiratory, eye, and skin

protection

Class B• Highest level of respiratory and eye

protection

• Cutaneous and percutaneous exposure to small unprotected areas is not probable

Class C• Same as level B, but a lesser level of

respiratory protection

Class D• Basic work uniform

2. Policies & Procedures

• Develop and implement work procedures

• MSDS should be readily available

• Develop & implement PPE Policy– Should apply to ALL affected employees,

vendors, and visitors!!

2. Policies & Procedures

• Establish a procurement procedure

• Establish safe work practices

Procurement Policy & Procedure

• Indicate responsibilities and procedures for:– Ordering

– Receiving

– Inventories

Ordering• Identify procedure for requesting an order

– Who’s responsibility?• Name • Phone Number • Email address

– Form??

• Do NOT order if:– PPE is not available– Adequate storage facility not available– Cannot use all prior to the shelf-life

Do NOT order if:

1. PPE is not available2. Adequate storage facility not

available3. Cannot use all prior to the

shelf-life

Receiving

• Who’s responsibility?

• Do NOT accept if:– Not properly labeled

– Package is not intact

– No MSDS

Inventory

• Each location

• Indicate frequency

• Record-keeping requirements

Safe Work Practices

• No smoking while handling

• Always wear proper PPE

• Always handle with care

• Avoid skin contact

• Wash hands prior to leaving work area

Safe Work Practices

• Treat all unknown chemicals as hazardous materials

• Containers are NOT to be used for food preparation or consumption

• Use proper containment when transporting through work area

3. Evaluate• Routine inspections

– Identify concerns

• Examples– Quarterly or Monthly safety inspections– State Fire Marshal inspections – ORM audit inspection

4. Revise• Implement corrective action to correct

identified concerns

• Examples– Revising policies/procedures– Retraining employees– Re-organizing the workplace– Procuring supplies

HAZ-MAT STORAGE

DEFINITIONS• Flashpoint

• Flammable

• Combustible

• Oxidizer

• Incompatability

General Process

• 1. Identify hazardous materials to be stored

• 2. Communicate reportable quantities

• 3. Research and plan

• 4. Layout the storage area

• 5. Establish procedures

• 6. Implement necessary controls

• 7. Evaluate (and revise as necessary)

1. Identify• All haz-mat to be stored

– Include ALL locations

2. Communicate

• Reportable quantities– Louisiana State Police

• Tier II form

• Local fire departments• LEPC

– Local Emergency Planning Committee– One in each parish

3. Research• Review:

– MSDS,– Safety codes, – Laws/standards, and/or – Regulations

• Specifications on storage units:– Fire rating– Proper signage– Ventilation requirements– Proximity/location

4. Layout• Assign storage spaces in accordance with

compatibility requirements

5. Establish Procedures

• Safety work practices– Upon receipt, move immediately to storage area– Keep in original container– Do NOT store near stairwell, elevator, or

hallways– Do NOT store near combustibles (ie.

Paper/cardboard)– Inspect routinely

• During your monthly/quarterly inspection

(be sure it is documented)

6. Implement• Follow your written procedures

7. Evaluate• Inspections (from the result of an

inspection, you may need to revise a procedure, as necessary)

HAZ-MAT DISPOSAL

DEFINITIONS• Hazardous waste

– Definition

• Different states:– Solid– Semi-solid– Liquid– Contained gas

• Different characteristics:- Ignitability- Corrosivity- Reactivity- Toxicity

Not all hazardous materials yield hazardous waste!!

Not all waste products are hazardous!!

Example

1 HCl + 1 NaOH 1 NaCL + 1 H2OHydorchloric

AcidSodium

HydroxideSodiumChloride

(Table Salt)

Water

Reactants Products

DEFINITIONS• Generator

– Definition

• 3 Categories• Conditionally exempt generators

– No more than 100 Kg. per month

• Small quantity generators– 100 to 1000 Kg. per month

• Large quantity generators– 1000 Kg. or more per month

The Line Of Custody

• Cradle-to-grave– Responsibility and liability for each party

Generator(Cradle)

SecondaryConsumer

Secondary Transporter

Transporter

Disposer(Grave)

General Process

• 1. Identify hazardous waste(s) and sources

• 2. Analyze & modify the work process

• 3. Research and plan

• 4. Establish procedures

• 5. Implement (and revise as needed)

1. Identify• Waste hazard codes

– Ignitable waste Type I– Corrosive waste Type C– Reactive waste Type R– Toxicity Characteristic Waste Type E– Acute Hazardous Waste Type H– Toxic Waste Type T

Identify• Hazardous waste numbers

– Non-specific sources• F-Waste Table

– Specific sources• K-Waste Table

Important for record-keeping, notification, and reporting!!!

Identify• Discarded commercial chemical products

– Type H • P-Waste table

– Type T, R, I, and C• U-Waste table

Important for record-keeping, notification, and reporting!!!

2. Analyze & Modify

• Is there anyway to reduce the risk??– Replace with non-hazardous chemicals– Minimize the amount of waste

• Usable quantities

• System efficiency

3. Research & Plan

• Who…will handle the waste?– Employees– Contracted service

• What…is the risk comparison?Employees Contracted Service·Training ·Partial liability·Liability·Equipment·Man hours

Research & Plan

• Where…can I research the contract vendors?– Office of Contractual Review

• When…should the waste be picked up?– Frequency

• How…can I track the effluent waste?

4. Establish Procedures

• Written in a clear & concise manner, and made available to all those who need it

4. Establish procedures

• Policies & Procedures that employees are mandated to follow

• This should be stated in the overall HZ. Mat. Program

• Observations

5. Implement• Train employees on the procedure/s

(and be sure to Document!)

Employee Safety

Identify Exposure

• Employees are responsible for handling hazardous materials/waste– 1. Lab Technicians– 2. Printing Technicians– 3. Haz. Mat./Loss Prevention Officer– 4. Hospital Cleaning Crew

Medical Surveillance System

• Pre-employment physical examinations

• Employee medical records

• Employee exposure records

• Periodic health examinations

• First aid systems

Pre-employment Exams

• Determine the general health status

• Determine ability/disability to perform work– If the prospective employee cannot meet the

job requirements, his/her services is not needed!!!

• Should assess relevant areas of the body– Ex: Ears, for exposure to noise levels above

OSHA requirements

Employee Medical Records

• Documentation of the health status of “at risk” employees– Made or maintained by physician, nurse, or

other health care personnel

• Confidentiality– Separate – Secure

Employee Medical Records

• Should include:– Medical and employment questionnaires– Results of medical exams– Medical diagnoses, opinions, and physician’s

notes and recommendations– Descriptions of treatments– Prescriptions– Employee medical complaints

Employee Medical Records

• Should NOT include:– Blood and urine samples not needed for medical

or legal requirements– Records concerning health insurance and

workers’ compensation claims (if maintained separately)

– Employee assistance program records (if maintained separately)

– Drug testing program records (if maintained separately)

Employee Exposure Records

• Documentation of exposure to a toxic substance or a harmful physical agent via any route

• Harmful physical agents• Hazardous chemicals or biological agents

– Physical stresses• Noise, heat, cold, vibration, repetitive motion,

ionizing radiation, and non-ionizing radiation

Exposure & MedicalRecords

• Retention time– Medical records: employment + 30 years– Exposure records: at least 30 years

• Access– Open for employees, their designees, and

OSHA

Periodic Health Exams

• May be on a voluntary or required basis

• Required– For employees with exposure

• Frequency depends on:– Quality of engineering controls– Nature of the exposure– Findings on each examination

Periodic Health Exams

• Special examinations– Return-to-work

• Purpose– Control communicable diseases– Determine ability to return after NON-

occupational illness or injury

First Aid Systems• Employer provisions

– At least one person trained in First Aid if:• No medical personnel onsite

• Medical facility not within close proximity

– Written plan for medical emergencies

• Records retention– Employment + 30 years

POST-TEST• See Handout

REFERENCES

REFERENCES• Environmental Protection Agency (EPA)

www.epa.gov

REFERENCES• Occupational Safety & Health Administration

(OSHA)

www.osha.gov

REFERENCES• Louisiana State Police in Baton Rouge

– Transportation & Environment Unit• Phone: (225) 925-6113• www.lsp.org/rtk.html

REFERENCES• LA. Office of the State Fire Marshal

• Phone: 1-800-256-5452• www.dps.state.la.us/sfm/index.htm

REFERENCES• LA. Department of Environmental

Quality (DEQ)

• Phone: 1-866-896-5337• http://www.deq.Louisiana.gov/portal/