Hazardous Materials Management Plan David, L Patterson Director of Environmental Health and Safety...

Hazardous Materials Management Plan David, L Patterson Director of Environmental Health and Safety California State Polytechnic University (909) 869-4697 Email: [email protected]@csupomona.edu Web Page: http://www.csupomona.edu/~ehs/http://www.csupomona.edu/~ehs/

Introduction/Topics for Discussion Most engineering/science related departments and maintenance programs use an extensive variety of hazardous materials in small amounts. Hazardous Materials are basically any substance or mixture of substances which is chemical, infectious or radioactive. The Hazardous Materials Management Plan (http://www.csupomona.edu/~ehs/ftp/HazMatMgmtPlan. docx) was developed to identify methods of protecting individuals and the environment from the usage and storage of hazardous material at the University.http://www.csupomona.edu/~ehs/ftp/HazMatMgmtPlan. docx

Introduction/Topics for Discussion conti In managing hazardous materials, it is the policy of the university to: Protect individuals and the environment. Comply with the law. Minimizes short and long term liability. Everyone is expected to follow established hazardous materials policies and procedures. Use/store the smallest amount of hazardous materials needed to perform the work needed and that can be used in a reasonable time frame.

Introduction/Topics for Discussion conti Storing excessive amounts can create fire, explosive and other hazards. Topics covered in this presentation include: Responsibilities. Campus Environmental Health & Safety (EH&S) Department Deans, Directors, Department Chairs and Department Heads Identification of Chemicals and Hazards

Introduction/Topics for Discussion conti Bioterrorist (Select) Agents and Toxins Inventory Reporting Methods of Isolation, Separation, Containment, Engineering and Administrative Control Hazardous Waste Management Emergency Response Plans Decontamination/Clean-Up Procedures for Spills/Releases Training

Environmental Health & Safety Responsibilities Develop/maintain the plan and monitor compliance. Provide consultation regarding program compliance. Consult and advise on hazard identification, hazard evaluation, correction of unsafe conditions, control measures; information and training and employee medical monitoring Provide centralized monitoring of campus-wide hazardous materials safety activities on a consultative basis. Maintain centralized copies of records and program documentation.

Environmental Health & Safety Responsibilities conti Maintain current information on legal requirements. Seek ways to improve this plan. Verify that appropriate audits are conducted. Review and evaluate the effectiveness of the plan and update if necessary. Provides liaison with off-campus regulatory agencies

Deans, Directors, Department Chairs and Department Heads Develop departmental procedures to ensure effective compliance. Identify all area were hazardous materials are used/stored. Identify responsible individuals (Leads, Principle Investigators, Course Instructors, Technicians and other individuals) who are responsible for each area. Ensure that the responsible individuals have received and completed the required training applicable to this program.

Deans, Directors, Department Chairs and Department Heads conti Review the departmental program quarterly, including: inspections; accident reports; training records; Provide an avenue for fiscal requests. Ensure that all chemical inventory procedures are followed. Ensure that Material Safety Data Sheets (MSDSs) or Safety Data Sheets (SDSs) are readily available.

Deans, Directors, Department Chairs and Department Heads conti Assist individuals in identifying hazardous materials hazards. Maintain related records. Review and understand the plan.

Identification of Chemicals and Hazards Ensure that all requirements of the Hazard Communication Program (http://www.csupomona.edu/~ehs/ftp/HazardCommunica tionManual/HazcomManual.doc) have been met before individuals are exposed.http://www.csupomona.edu/~ehs/ftp/HazardCommunica tionManual/HazcomManual.doc When ordering any suspected hazardous chemicals obtain an SDS (Safety Data Sheet) or MSDS (Material Safety Data Sheet) if one is not currently present. Post in a conspicuous location for all workers the HAZARD COMMUNICATION NOTICE (http://www.csupomona.edu/~ehs/ftp/HazcomPoster.doc).http://www.csupomona.edu/~ehs/ftp/HazcomPoster.doc

Identification of Chemicals and Hazards conti Develop methods to inform individuals of the hazards of non-routine tasks. Develop methods to inform outside individuals who may occasionally work in your location of the hazardous they may be exposed to. Posting of a completed Laboratory/Room Warning Sign (http://www.csupomona.edu/~ehs/ftp/LabSign.doc) on or near the entry door to the room or area will be considered as substantial compliance with this requirement.http://www.csupomona.edu/~ehs/ftp/LabSign.doc

Identification of Chemicals and Hazards conti Ensure that all containers are labeled with: The Identity of the hazardous substance(s) Appropriate hazard warnings and The name of the manufacturer. Labels on all containers of hazardous chemicals shall be maintained.

Identification of Chemicals and Hazards conti All individuals will ensure that the quantities of hazardous chemicals they have in each location do not exceed the quantities listed on the Department of Homeland Security Appendix A Reportable Quantity List (available on the EH&S Web Page at: http://www.csupomona.edu/~ehs/ftp/ChemicalFacilit yDHSAppendixA.xls). http://www.csupomona.edu/~ehs/ftp/ChemicalFacilit yDHSAppendixA.xls

Bioterrorist (Select) Agents and Toxins Use of these agents is discouraged and prohibited without prior approval of EH&S. A list of these agents is available on the EH&S Web Site at http://www.csupomona.edu/~ehs/ftp/SelectAgentsLis t.doc. http://www.csupomona.edu/~ehs/ftp/SelectAgentsLis t.doc

Inventory Reporting Develop and maintain an inventory of hazardous chemicals present in the area and maintain a current file of MSDSs or SDSs for each hazardous chemical. Conduct an annual hazardous chemicals inventory review and verify that they have an SDS and/or MSDS for each hazardous chemical.

Inventory Reporting conti Report any increases of hazardous chemicals, that are reportable under the Hazardous Materials Business Plan, to EH&S on a monthly basis. Reportable Quantities are more than 55 Gallons, 200 Cubic Feet of gas at standard temperature and pressure, 500 Pounds and/or any amount larger than the limits presented on the Extremely Hazardous List for Fire Department (see EH&S Web Page at: http://www.csupomona.edu/~ehs/ftp/ExtremelyHazardou sChemicalListLAFireDepartment.xlsx). http://www.csupomona.edu/~ehs/ftp/ExtremelyHazardou sChemicalListLAFireDepartment.xlsx

Methods of Isolation, Separation, Containment, Engineering and Administrative Control Provide sufficient storage space to safely and securely store the hazardous materials. Only quantities of hazardous materials that can be used within a reasonable and legal period of time will be stored.

Methods of Isolation etc. Quantities of hazardous materials stored or used in a room should not exceed the limits contained in the Uniform Building and Fire Codes (see Table I in Appendix A at http://www.csupomona.edu/~ehs/ftp/HazMatMgmtP lan.docx). http://www.csupomona.edu/~ehs/ftp/HazMatMgmtP lan.docx Potentially unstable chemicals having a specific shelf life will be removed for proper disposal prior to the expiration of the shelf life.

Methods of Isolation etc. Flammables and combustibles will be stored in Fire Marshal approved flammable storage cabinets, except when in use. The use of volatile hazardous material that present an exposure risk to individuals will be utilized in a chemical fume hood, biosafety cabinet or other appropriate control device.

Methods of Isolation etc. Departments will ensure that Chemical Laboratory Fume Hoods are calibrated when installed and annually thereafter. Departments shall ensure that Biosafety Cabinets are tested after installation, alterations, or maintenance, and at least annually.

Methods of Isolation etc. Comply with the procedures in the following plans/documents, which are incorporated in this plan by reference: Biosafety Portal (http://www.csupomona.edu/~ehs/biosafety/portal.sht ml)http://www.csupomona.edu/~ehs/biosafety/portal.sht ml Bloodborne Pathogen Program Manual (http://www.csupomona.edu/~ehs/ftp/blood.doc)http://www.csupomona.edu/~ehs/ftp/blood.doc

Methods of Isolation etc. CDCs Biosafety in Microbiological and Biomedical Laboratories 5th Edition (http://www.cdc.gov/od/ohs/biosfty/bmbl5/bmbl5toc.h tm).http://www.cdc.gov/od/ohs/biosfty/bmbl5/bmbl5toc.h tm Chemical Safety Plan for Laboratories (http://www.csupomona.edu/~ehs/ftp/CSPL.doc)http://www.csupomona.edu/~ehs/ftp/CSPL.doc Hazardous Waste Manual (http://www.csupomona.edu/~ehs/ftp/HazWasteManu al.doc)http://www.csupomona.edu/~ehs/ftp/HazWasteManu al.doc

Methods of Isolation etc. Medical Waste Disposal Manual (http://www.csupomona.edu/~ehs/ftp/medwst.doc)http://www.csupomona.edu/~ehs/ftp/medwst.doc Radiation Safety Manual (http://www.csupomona.edu/~ehs/ftp/RadiationManual.doc )http://www.csupomona.edu/~ehs/ftp/RadiationManual.doc Conduct the periodic inspections in the above listed plans/documents, as applicable. Comply with the Standard Operating Procedures and Safe Work Practices for Laboratory Safety (http://www.csupomona.edu/~ehs/ftp/ChemicalLabSafety SOPs.docx) and safe practices established in the above plans/documents.http://www.csupomona.edu/~ehs/ftp/ChemicalLabSafety SOPs.docx

Methods of Isolation etc. Proper Storage of Hazardous Materials Store in containers which are chemically inert to and appropriate for the type and quantity. Containers will be maintained in good condition (e.g., no rust or structural defects). If a container begins to leak, the contents will be transferred to another compatible container in good condition. Containers shall be closed except when adding or dispensing material. Containers shall be kept in approved storage cabinets with spill containment, unless being utilized.

Methods of Isolation etc. Incompatible materials shall not be placed in the same container in order to prevent the occurrence of the following reactions: Generate extreme heat or pressure, fire or explosions, or violent reactions; Produce uncontrolled toxic mists, fumes, dusts, or gases; Produce uncontrolled flammable fumes or gases in sufficient quantities to pose a risk of fire or explosions; Damage the structural integrity of the device or facility;

Methods of Isolation etc. Through other like means threaten human health or the environment. Hazardous materials shall not be placed in an unwashed container that previously held an incompatible waste or material. Incompatible substances shall be separated from each other in storage by distance, by partitions, or otherwise, so as to preclude accidental contact between them.

Methods of Isolation etc. Containers shall not be stored in such locations or manner as to result in damage to the container. Containers shall not be stored where they are exposed to heat sufficient to rupture the containers or to cause leakage. Containers used to package a substance which gives off toxic asphyxiation, suffocation, or anesthetic fumes in hazardous amounts shall not be stored in locations where it could be reasonably anticipated that individuals would be exposed.

Methods of Isolation etc. Compressed Gases will be used and stored in compliance with the Safe Storage and Use of Compressed of Compressed Gas Cylinders which is available at http://www.csupomona.edu/~ehs/ftp/COMPGAS.doc http://www.csupomona.edu/~ehs/ftp/COMPGAS.doc Store hazardous materials in separate areas or containment based on the following classifications.

Methods of Isolation etc. Explosives Poisons Compressed Gases - Flammable Corrosive Materials - Acids Compressed Gases - Inert Corrosive Materials Bases/Alkalines Compressed Gases - Oxidizing Pyrophorics (Solid) Compressed Gases - Toxic Pyrophorics (Liquid) Compressed Gases - Corrosive Cryrogenics Flammable Liquids Carcinogens Flammable Solids Teratogens Oxidizers Mutagens

Hazardous Waste Management Comply with the procedures in the following plans, as applicable: Hazardous Waste Manual (http://www.csupomona.edu/~ehs/ftp/HazWasteManu al.doc)http://www.csupomona.edu/~ehs/ftp/HazWasteManu al.doc Medical Waste Disposal Manual (http://www.csupomona.edu/~ehs/ftp/medwst.doc)http://www.csupomona.edu/~ehs/ftp/medwst.doc Radiation Safety Manual (http://www.csupomona.edu/~ehs/ftp/RadiationManua l.doc)http://www.csupomona.edu/~ehs/ftp/RadiationManua l.doc

Emergency Spill Response Plans Develop standard operational procedures to maintain control of hazardous material, Maintain spill response kits to deal with hazardous substance spills that may occur. Train personnel on and follow the emergency procedures. This training shall be documented in writing (see form at http://www.csupomona.edu/~ehs/ftp/IIPPForms/Trai ning.doc). http://www.csupomona.edu/~ehs/ftp/IIPPForms/Trai ning.doc

Emergency Spill Response Plans Conti In the event that a hazardous substance spill occurs that cannot be safely contained and cleaned up by laboratory or area personnel, contact Campus Police at 911. The campus emergency procedures are found in the Emergency Procedures Pamphlet (http://www.csupomona.edu/~ehs/ftp/Emerg_Proc_ %20Man1.pdf). This pamphlet will be posted in all areas.http://www.csupomona.edu/~ehs/ftp/Emerg_Proc_ %20Man1.pdf

Emergency Spill Response Plans Conti Comply with the Universitys First-Aid Program (http://www.csupomona.edu/~ehs/Firstaid.pdf), which is incorporated in this plan by reference.http://www.csupomona.edu/~ehs/Firstaid.pdf Portable Fire Extinguishers shall be inspected monthly. Emergency Eyewash and Shower Equipment (California Code of Regulations, Title 8, 5162).

Emergency Spill Response Plans Conti An emergency eyewash is required at all work areas where, during routine operations or foreseeable emergencies, the eyes of an employee may come into contact with a substance which can cause corrosion, severe irritation or permanent tissue damage or which is toxic by absorption. An emergency shower is required at all work areas where, during routine operations or foreseeable emergencies, area of the body may come into contact with a substance which is corrosive or severely irritating to the skin or which is toxic by skin absorption.

Emergency Spill Response Plans Conti Emergency eyewash facilities and deluge showers shall be in accessible locations that require no more than 10 seconds for the injured person to reach. Plumbed eyewash and shower equipment shall be activated at least monthly to flush the line and to verify proper operation. This test shall be documented on the emergency eyewash and shower inspection.

Decontamination/Clean-Up EH&S has establish basic written procedures to contain/destroy a spill within a room/area (see below). Departments are required to train personnel in these procedures. These procedures and any modifications to these procedures will be based on the hazard(s) associated with the hazard(s) present. In the event of any spill, personnel will notify EH&S.

Decontamination/Clean-Up Conti If the spill cannot be contained within the room/area, the room/area will be evacuated, locked down and the University Police and EH&S notified. Personnel will ensure that they are decontaminated before leaving the area. Before cleaning up any spill individuals should make sure they are trained, have appropriate PPE and can safely perform the clean-up. If you they are unsure about cleaning up a spill contact EH&S.

Decontamination/Clean-Up Conti Procedures to Clean-Up a Chemical Spill 1. Telephone numbers for emergency response should be posted on the room door. 2. A spill kit shall be maintained by the Department and made available and stored in a readily accessible area for quick access. 3. All precautions must be taken to avoid ingestion by any route, skin contact, or inhalation of fumes at any point of toxin handling and during the destruction process. Observe all Universal Precautions, Federal, State and Local laws.

Decontamination/Clean-Up Conti 4. Do not leave the spill unattended or unlabeled. Make sure people in the lab are informed of the spill. 5. For smaller and contained spills, please follow the steps below to clean up the spill immediately and then report to EH&S. 6. Before cleaning up a spill/accident, make sure you wear appropriate personal protection equipment and place an appropriate and compatible disposal container in close proximity.

Decontamination/Clean-Up Conti 7. PPE includes disposable suits/lab coats, gloves, safety goggles, and/or appropriate respirator/mask. Shoe covers may be needed for cleaning spills. Face shield should be worn if at risk of splashes. 8. For liquid spills cover with an appropriate chemical absorbent. Make sure all the spilled material is absorbed. 9. For solid spills that may present a present a serious dust hazard, consider misting with water or other appropriate solvent.

Decontamination/Clean-Up Conti 10. For gases consider exhausting the vapors or fumes using fume hoods or other exhaust devices, provided this will not present a serious risk to individuals or the environment. 11. If there are no sharps or broken glass, wrap up the towels and/or absorbent paper, and place it in a disposal container for waste disposal. 12. If sharps or broken glass is present, use remote equipment (e.g. plastic dust pan, tongs, and squeegee/scraper) to transfer the items to the disposal container.

Decontamination/Clean-Up Conti 13. Once the spilled liquid or solid is removed, utilize wipes wetted with an appropriate solvent or neutralizing agent to removing the remaining material as necessary. 14. Label the disposal containers with a completed hazardous waste label (AKA Green Form) and submit to EH&S for proper disposal. The plan contains other procedures for Infectious Agents and Radioactive Material.

Training All individuals using hazardous materials will receive training on the following. Initial/Reassignment Safety Training. Emergency Procedures. Fire Safety. First Aid. Hazard Communication. Chemical Safety in Laboratories.

Training conti Hazardous Waste Management. Bloodborne Pathogens (If applicable). Infectious Materials (If applicable). Medical Waste (If applicable). Radiation Safety (If applicable).

Safety Concern Reporting The University has established procedures for reporting safety-related issues as part of the Injury and Illness Prevention Program. All safety concerns should be reported immediately to your supervisor/principal investigator, as well as the department responsible for abatement or control of the hazard.

Safety Concern Reporting conti Serious Injuries or Crimes Dial 911 from a Campus Phone or (909) 869-3070 from a Cell Phone for Police Services Hazardous Substance Releases Dial 911 from a Campus Phone or (909) 869-3070 from a Cell Phone for Police Services and Dial 4697 for Environmental Health and Safety

Safety Concern Reporting conti Routine Repairs/Maintenance Dial 3030 for Facilities Management (M-F, 8 am 5 pm) or Dial 3070 for Police Services (after hours) Pedestrian/Vehicle Safety Dial 3070 for Police Services

Safety Concern Reporting conti Other Safety Information Dial 4697 for Environmental Health and Safety EH&S Confidential Voice Mailbox Dial 4313

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