Hazard Mitigation Assistance (HMA) Program and Application

Overview

What is hazard mitigation?

Hazard mitigation is defined as any sustained actiontaken to reduce or eliminate long-term risk to human life and property from a natural hazard event.

HMA Program Guidance

The HMA Program Cal OES administers three programs that provide funding for eligible

mitigation planning and projects that reduces disaster losses and protect life and property from future disaster damages.

The three programs are the Hazard Mitigation Grant Program (HMGP), the Flood Mitigation Assistance (FMA) Program, and the Pre-Disaster Mitigation (PDM) Program.

• HMGP assists in implementing long-term hazard mitigation planning and projects following a Presidential major disaster declaration

• PDM provides funds for hazard mitigation planning and projects on an annual basis

• FMA provides funds for planning and projects to reduce or eliminate risk of flood damage to buildings that are insured under the National Flood Insurance Program (NFIP) on an annual basis

Eligible Subapplicants

Ineligible Activities

Projects that do not reduce the risk to people, structures, or infrastructure

Projects that are dependent on another phase of a project in order to be effective

Projects for which actual physical work has occurred prior to award

Projects constructing new buildings or facilities

Projects that address operation, deferred or future maintenance, repairs, or replacement

Studies not directly related to design and implementation of a proposed project

Preparedness measures and response equipment

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SubapplicantsPDM/FMA: All Subapplicants must have a FEMA-approved LHMP by the FEMA application deadline and when the project is awarded.

HMGP: All Subapplicants must have a LHMP by time project is obligated.

Local Hazard Mitigation Plan Requirement for Projects

HMA Cost Share & Availability Cost Share: Generally FEMA will pay 75% of the total cost.

PDM: FEMA will pay up to 90% for small, impoverished communities. $90M Nationwide

FMA: FEMA will pay up to 90% Federal Share for Repetitive Loss Properties. $160M Nationwide

FEMA will pay up to 100% Federal Share for Severe Repetitive Loss Properties.

HMGP: FEMA will pay 75% of the total cost. 25% Cost Share Required. Over $150M statewide

Funding from other federal sources cannot be used for the 25 percent share with one exception:

Funding provided to states under the Community Development Block Grant (CDBG) program from the Department of Housing and Urban Development can be used to meet the non-federal share requirement.

“Life of a Grant” Notice Of Intent (NOI)

Application Submission (to State)

State Application Development

State Application Submission to FEMA (PDM/FMA)

FEMA review and evaluation (PDM/FMA)

Subgrant/Grant Award

Project Work (Period of Performance)

Subgrant/Grant Closeout

Hazard Mitigation Grant Program

Application Process

DR 4301, 4305, 4308

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Immediate Needs Funding*Deadline has passed.

Well-developed, shovel-ready projects that implement a standalone, long-term risk reduction solution to a flood or erosion problem

Culvert upsizing Erosion control Flood control Drainage improvements Elevations and acquisitions Floodproofing Green infrastructure Floodplain and stream restoration Flood diversion and storage Aquifer storage and recharge

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Eligible Project Types

Must be a local community or government Approved Local Hazard Mitigation Plan Cost beneficial (Benefit Cost Analysis of 1.0 or over) 25% local match Up to $3M Federal Share Must obtain environmental clearances No construction prior to FEMA/Cal OES approval

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Requirements

Traditional Flood Mitigation

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Elevation

Drainage Improvement

Erosion Control

Green infrastructure Aquifer storage and recovery Flood diversion and storage Floodplain and stream restoration

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Climate Resiliency Mitigation Actions (CRMA)

Other Project Types

Funds will be available for all hazards (seismic, wildfire, etc.) and plans through the Notice of Interest (NOI) process

Project types include: Seismic retrofit

Ignition resistant materials

Hazardous fuels reduction

Other innovative project types

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PDM and FMA Funding • The 2017 Notice of Funding Opportunity (NOFO) was

released on July 10, 2017. Deadline was August 4, 2017.• Project and Planning grants are eligible for PDM• Period of Performance: 3 years • PDM Cost share 25%; FMA Varies• 2017 Federal program priorities is listed in NOFO.

A FEMA-approved local mitigation plan must be in effect by the FEMA application deadline and at time of obligation for project applications.

FMA Eligibility Requirements

All subapplicants must be NFIP participants in good standing (not suspended)

All properties included in project subapplications must be NFIP-insured

2017 FMA Community Flood Mitigation ActivitiesEligible community flood mitigation projects

Floodplain and stream restoration

Floodwater storage and diversion

Infrastructure protective measures

Localized flood control to protect critical facility

Aquifer storage and recovery

Stormwater management

Utility protective measures

Water and sanitary sewer system protective measures

Wetland restoration/creation

Project Application Elements

Scope of Work (SOW)

Schedule

Cost Estimate/Budget

Cost Effectiveness

Decision-making Process

Damage History

Property/Facility Data

Engineering Feasibility

Environmental/Historic Preservation

Scope of Work (SOW)

Detailed description of the proposed project:

Who is affected?

Who is performing the work?

What is the problem to be mitigated?

What is the proposed project?

Where is it located?

How will it be implemented?

How will it solve the problem?

Schedule Divides the activity

into measurable tasks or milestones

Includes all itemized tasks

Provides a realistic schedule for each task

Projected time must not exceed the grant performance period

Example of Scheduling Chart

Project Cost Estimate/Budget

Project Manager

Contractor

Engineering/architectural designs

Construction costs

Equipment

Permits/surveys

Site preparation/restoration

Environmental

Pre-award costs

Costs incurred after Grant Announcement, but prior to the date of the grant award are eligible budget line items.

Application Development

Development of BCA

Collection of EHP data

Preparing for design specifications

Community outreach & meetings related to the development of the application

Ineligible Costs

Do Not include:

Contingencies, Miscellaneous, Other, or any undefined cost categories

Maintenance (cannot be included in budget but must be included in BCA)

Administrative Costs or Overhead

Match Commitment Letter

Must:

Be on agency letterhead

Guarantee the full match

Identify the source of match

Provide dates of availability

Signed by agency executive

Cost-Effectiveness

Cost-Effectiveness:

Is indicated by Benefit-Cost Analysis (BCA) with a Benefit-Cost Ratio of at least 1:1

Is required by OMB

Demonstrates that the overall mitigation project benefits will be greater than or equal to the project costs

Should be calculated using FEMA-approved methodology

EHP Regulatory Requirements

National Environmental Policy Act

National Historic Preservation Act

Endangered Species Act

Executive Order 11988 (Floodplain Management)

Executive Order 11990 (Protection of Wetlands)

Executive Order 12898 (Environmental Justice)

Important Dates

HMGP NOI and Application Announcements are posted after a major federal Declaration. Current Deadlines are as follows:

Immediate Needs Project Applications for Flood Mitigation Projects Due May 15, 2017.

NOI period for all hazards April 15, 2017 – June 15, 2017

PDM/FMA NOI and Application Announcements:

The NOI deadline was August 4, 2017

Sub-Applications for approved NOI’s are due October 2, 2017.

Read the HMA Guidance

http://www.fema.gov/media-library/assets/documents/103279

HMA Guidance – 23 Job Aidswww.fema.gov/media-library/assets/documents/102051

RESOURCES Mitigation eGrants System Webpage:

https://www.fema.gov/mitigation-egrants-system-0

eGrants Helpdesk: MTeGrants@fema.dhs.gov 1-855-228-3362

BCA Helpline: BCHelpline@fema.dhs.gov 1-855-540-6744

Feasibility and Effectiveness Helpline: FEMA-BuildingScienceHelp@fema.dhs.gov

HMA Helpline: HMAGrantsHelpline@fema.dhs.gov 1-866-222-3580

HMGP Contact Information

Jennifer HoganState Hazard Mitigation Officer

Jennifer.Hogan@caloes.ca.gov

www.caloes.ca.gov/cal-oes-divisions/recovery/public-assistance/404-hazard-mitigation-grant-program

Pre-Disaster and Flood Mitigation Division

CONTACT INFORMATION

Julie NorrisDivision Chief 916-845-8160

Julie.Norris@caloes.ca.gov

PDFM Web Page www.caloes.ca.gov/Cal-OES-Divisions/Hazard-Mitigation