Haverhill Running Club Annual General Meeting Tuesday 9th … · 2014-12-10 · Tuesday 9th...

Haverhill Running Club Annual General Meeting

Tuesday 9th December 2014

Chairman & Treasurer Reports

Treasurers Report Yusuf Firat

INCOME & EXPENDITURE ACCOUNT

A YEAR OF CONSOLIDATING ON SUCCESS

THE BANK

INCOME – WHERE DOES IT COME FROM?

EXPENDITURE- WHAT DO WE SPEND IT ON?

GRANTS RECEIVED

Grant Received From Purpose / Description Amount £

Haverhill Town Council Awards Night Jan 2014 - Grant towards the Awards Night Hall Hire

350.00

Haverhill Town Council Grant for Junior Section 500.00

Suffolk Coastal Council Grant to fund CIRF Course 255.00

Greater Cambridge Athletics Network 6 Coach Bursaries from GCAN towards the cost of this year's Run Leader Courses

390.00

Suffolk Coastal Council (Grant) Contribution towards the costs of advertising Beginners Course Jan 2014

150.00

Norfolk County Council (Grant) Contribution towards the costs of advertising Beginners Course Jan 2015

65.00

Total Grants Received 1,710.00

SPONSORSHIPS RECEIVED In addition to; • Iceni Water providing the water at Thurlow 10 this year, and • Dockerill Group providing the support van for the Round Norfolk Relay,

the club received the following sponsorship income from generous supporters.

We are grateful for our supporters and sponsors, and thank them for their generosity.

Sponsorship Income Received From Purpose / Description Amount £

A Jones & Son Sponsorship income for Thurlow 10 2014 250.00

Dockerill Group Sponsorship income for Thurlow 10 2014 350.00

Haverhill Chiropractic Centre Sponsorship income for Thurlow 10 2014 250.00

Total Sponsorship Income Received 850.00

CONCLUSION & RECOMMENDATION Positive I&E Result Club made a surplus of £1,043. Bank Balance is Strong As at 21 November, the bank balance was £4,554.60 and once the income and expenditure items that are in transit are cleared, the year-end bank balance will be £4,515.10. This is £1,043 better than the year’s opening bank balance. Recommendation Members are recommended to approve the accounts and note that a copy of the audited accounts will be presented to the HRC Management Committee in due course.

Review of Club Activities 1st Dec 2013 – 30th Nov 2014

Trevor Bunch

Club Membership

2012 2013 2014

Total Members 156 214 215

Female 88 (56%) 140 (65%) 123 (57%)

Male 68 (44%) 74 (35%) 92 (43%)

Mean age 43 40 40

Age distribution of club members

0

2

4

6

8

10

12

1 3 5 7 9 11 13 15 17 19 21 23 25 27 29 31 33 35 37 39 41 43 45 47 49 51 53 55 57 59 61 63 65 67 69 71 73 75 77 79

2012

0

2

4

6

8

10

12

1 3 5 7 9 11 13 15 17 19 21 23 25 27 29 31 33 35 37 39 41 43 45 47 49 51 53 55 57 59 61 63 65 67 69 71 73 75 77 79

2013

0

2

4

6

8

10

12

1 3 5 7 9 11 13 15 17 19 21 23 25 27 29 31 33 35 37 39 41 43 45 47 49 51 53 55 57 59 61 63 65 67 69

2014

So what has the committee been doing all year?

Task Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Carried out by

Beginners course X X X X X X Run Leaders

Structured training X X X X X X X X X X X X Coaches and Run Leaders

Social runs X X X X X X X X X X X X Run Leaders

Member affiliations X X X X X X X X X X X X Trevor Bunch/Amanda Freemantle

Clothing X X X X X X X X X X X X Shirley Fowler

Website X X X X X X X X X X X X Andrew, Nick, Ian Elden, Trevor

Finances X X X X X X X X X X X X Yusuf Firat

Newsletter X X X X X X X X X X X X Jo Vickery & Trevor Bunch

Thurlow 10 X X X X X X X X X X X X Trevor Bunch and LOTS of others

Time Trials (Monthly) X X X X X X X X X X X Ian Elden & Andrew Bell

Club Grand Prix X X X X X X X X X X X X Martin Speller

Coach Development X X X X X X X X X X X X Trevor Bunch

Sport Relief Mile X X X Nick Kirkham

London Bus X X X X Zoe Chapman

Cross Country Winter X X X X X X Mandy Bunn & Siobhan Dockerill

Kevin Henry 5K series X X X X X X X X X Sian Marie Lucas

Race reports X X X X X X X X X X X X Martin Lawrence

Juniors section X X X X X X X Trevor Bunch

Round Norfolk Relay X X X X X X X Stephen Reyes

Time Trial competition X X X Yusuf Firat

Ekiden Relays X X X X Wendy , Shirley, Dave Edwards

Awards night X X X X X X X Trev, Toni , Wendy , Jo, Zoe,

Stephen

Istanbul Trip X X X Yusuf Firat

Cross Country Champs X X X Mens and Ladies captains

Social Events (other) Siobhan Dockerill

Quite a lot actually!

And these are just some of the people who made it

all happen!

Thank you each and every one of you!

Sian Marie Lucas

Siobhan Dockerill

Andrew Bell

Stephen Reyes

Zoe Chapman

Yusuf Firat

Wendy Aldhouse

Ian Elden

Martin Lawrence

Amanda Freemantle

Jo Vickery

Terrible -

serious rethink needed!

Ok - but try harder!

Meh - its was ok but nothing

special

Good - but still room for

improvement Perfect!

Important to continue

Would be happy to see

this stop

Beginners course 20% 80% 100%

Structured training 3% 43% 53% 100%

Social runs (thursdays) 7% 50% 43% 100%

Clothing and merchandise 3% 6% 11% 51% 29% 100%

Website 33% 68% 100%

Newsletter 5% 36% 60% 95% 5%

Thurlow 10 29% 71% 100%

Time Trials 12% 18% 71% 96% 4%

Club Grand Prix 4% 4% 58% 33% 100%

Coaching develoment 8% 4% 46% 42% 100%

Sport Relief mile 28% 33% 39% 46% 54%

London Marathon bus 5% 20% 75% 100%

Cross Country races 36% 64% 96% 4%

Kevin Henry races 4% 15% 81% 100%

Results archive 7% 33% 60% 100%

Club records 10% 31% 59% 100%

Fixtures list 3% 16% 38% 44% 100%

Juniors section 14% 36% 50% 81% 19%

Summer soical 8% 8% 17% 25% 42% 80% 20%

Round Norfolk Relay 29% 71% 100%

5 mile time trial 15% 85% 100%

Ekiden relays 19% 81% 100%

Awards night 5% 25% 70% 100%

Other social events 50% 50% 100%

Annual Club Survey – the results

Terrible -

serious rethink needed!

Ok - but try harder!

Meh - its was ok but nothing

special

Good - but still room for

improvement Perfect!

Important to continue

Would be happy to see

this stop

Beginners course 20% 80% 100%

Structured training 3% 43% 53% 100%

Social runs (thursdays) 7% 50% 43% 100%

Clothing and merchandise 3% 6% 11% 51% 29% 100%

Website 33% 68% 100%

Newsletter 5% 36% 60% 95% 5%

Thurlow 10 29% 71% 100%

Time Trials 12% 18% 71% 96% 4%

Club Grand Prix 4% 4% 58% 33% 100%

Coaching develoment 8% 4% 46% 42% 100%

Sport Relief mile 28% 33% 39% 46% 54%

London Marathon bus 5% 20% 75% 100%

Cross Country races 36% 64% 96% 4%

Kevin Henry races 4% 15% 81% 100%

Results archive 7% 33% 60% 100%

Club records 10% 31% 59% 100%

Fixtures list 3% 16% 38% 44% 100%

Juniors section 14% 36% 50% 81% 19%

Summer soical 8% 8% 17% 25% 42% 80% 20%

Round Norfolk Relay 29% 71% 100%

5 mile time trial 15% 85% 100%

Ekiden relays 19% 81% 100%

Awards night 5% 25% 70% 100%

Other social events 50% 50% 100%

These area’s seem to be the ones of greatest concern to those who took part in the survey

Social Runs

0%

10%

20%

30%

40%

50%

60%

Terrible - seriousrethink needed!

Ok - but tryharder!

Meh - its was okbut nothing special

Good - but stillroom for

improvment

Perfect!

Thursday Club Runs

Yellow Green Blue

Aim Steadily building endurance Improving endurance

Distance 3-6 Miles 6 miles 6+ miles

Pace 11-12 m/m 8-10 m/m 7-8m/m

Stops Regular Occasional None

For Those that can run 3m Those who can run 6m Those who can comfortably

run at sub 8m/m pace

• One route per month, with cut-off for Yellow Group. • Time Trial replacing Club Run on last Thursday of every month

Social Runs

“Green group runs are better on Thursdays now as they split into different abilities” “The changes to the Thursday runs have been good but for green group it needs to be set/organised paces. Often the run leaders all day they will run at the same paces or see how we get on. I think it's really important to have it more fixed ie someone is leading at 10min mile, someone at 9 and someone at 8 or something similar” “I felt very intimidated by going from the beginner's course to the yellow group. Everyone said it was fine that I went slowly (13min mile) but I still felt like I was holding everyone back. I think there needs to be a group for those who were true beginners in the beginners course”

Clothing

0%

10%

20%

30%

40%

50%

60%


Ok - but tryharder!



improvment

Perfect!

“I was unaware of the merchandising” “Club vest could do with a revamp - they are a bit 1990s”

Grand Prix

0%

10%

20%

30%

40%

50%

60%

70%


Ok - but try harder! Meh - its was okbut nothing special


improvment

Perfect!

Coach Development

0%

5%

10%

15%

20%

25%

30%

35%

40%

45%

50%


Ok - but tryharder!



improvment

Perfect!

“Coaching - we have a growing number of competitive runners, we need more coaches to ensure everyone gets the level of support/advice/coaching they need/want. Could even consider a dedicated ladies team coach if possible”

Sport Relief Mile • 160 people of all ages took part • Raising an amazing £2,875.23 for good causes

0%

10%

20%

30%

40%

50%

60%

Terrible -seriousrethink

needed!

Ok - but tryharder!

Meh - its wasok but

nothingspecial

Good - butstill room forimprovment

Perfect! Imporant tocontinue

Would behappy to see

this stop

Fixtures List

0%

5%

10%

15%

20%

25%

30%

35%

40%

45%

50%


Ok - but try harder! Meh - its was okbut nothing special


improvment

Perfect!

Junior Section

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%


needed!

Ok - but tryharder!

Meh - its wasok but

nothingspecial




this stop

Junior Section

So where are we? • No specific training sessions for juniors • Those of a suitable developmental age can join as Junior Members and

participate in normal club training sessions. • Junior Members are affiliated to England Athletics and can compete for the club.

• There is no minimum age for becoming a club member. • Those who are too young to train with us can still join (for free) as Associate

Members. • Associate members are not affiliated to England Athletics , but can wear a club

vest for Parkrun and Fun Run events.

Junior Section

What next? • In future any training sessions provided specifically for juniors will be led by club

coaches. • At the present time we don’t have enough coaches to provide that on a regular

basis. So the current plan is: • Continue to build the coaching capacity in the club, and try again to start a

satellite junior section when the coaching capacity is in place.

Summer Social

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%


needed!

Ok - but tryharder!

Meh - its wasok but

nothingspecial




this stop

“Did we have a summer social? Are they the Thursday pub runs? Could have some sort of social gathering outside somewhere during the summer-perhaps you had one this year and I didn't hear about it!”

HRC Facebook Group

0.00%

5.00%

10.00%

15.00%

20.00%

25.00%

30.00%

35.00%

40.00%

FB should beopen for anybody(member or not)

to see.

FB should belocked down so

only currentmembers can see

the club pages.

Secure but onlycurrent and pastmembers can see

it.

Members canrequest others

(non members) tojoin?

Stop usingFacebook!

Or somethingelse...

350 members in the group, but only 215 members in the club. Who do we want looking at our group page? Should we get rid of some of these people, and if so, who?

“How can those folks not on Facebook suggest runs or races be made aware”

Over the past year we’ve achieved a lot to be very proud of. But my highlight of the year has to be the brilliant summer we had

participating in the Kevin Henry 5K series. Not only did we finish higher than ever before, but even more important than that

more of our members turned up to represent their club than any of the other clubs.

Kevin Henry 5K series – What a year we had!

LEAGUE POSITION CLUB IMPINGTON NEWMARKET NEWPORT HAVERHILL CAMBRIDGE

Joint 1st C&C 2nd 3rd 1st 1st 1st

Joint 1st CTC 1st 1st 2nd 2nd 2nd

3rd NJ 3rd 2nd 3rd 4th 3rd

4th SS 6th 6th 4th 3rd 4th

5th ELY 4th 4th 5th 6th 6th

6th HRC 5th 5th 6th 5th 5th

LEAGUE POSITION CLUB IMPINGTON NEWMARKET NEWPORT HAVERHILL CAMBRIDGE

1st C&C 1st 4th 2nd 1st 1st

2nd CTC 2nd 2nd 1st 3rd 2nd

3rd HRC 3rd 3rd 5th 2nd 3rd

4th NJ 6th 1st 4th 5th 5th

5th SS 5th 5th 3rd 4th 6th

6th ELY 4th 6th 6th 6th 4th

Men

Ladies

HRC – the biggest team at almost every race!

CLUB

CAT

Impington

Newmarket

Newport

Kedington

Cambridge

C&C MALE 40 34 33 40 62

C&C FEMALE 19 13 21 24 25

59 47 54 64 87 311

CTC MALE 33 25 28 25 54

CTC FEMALE 17 16 13 15 24

50 41 41 40 78 250

ELY MALE 26 20 13 15 22

ELY FEMALE 10 9 6 5 7

36 29 19 20 29 133

HRC MALE 32 34 34 40 39

HRC FEMALE 31 41 30 45 32

63 75 64 85 71 358

NJ MALE 21 31 21 20 20

NJ FEMALE 10 18 15 14 11

31 49 36 34 31 181

SS MALE 22 20 28 25 30

SS FEMALE 4 8 17 15 5 26 28 45 40 35 174

Thank you to everyone who helped make it such a great year!

Any Other Business

England Athletics increase in affiliation fees

• From April 2015 the annual cost of registering each club member will increase from £10 to £12

• The affiliation fee is collected by the club at the same time as the annual club subscription (currently £13 per annum).

• If club membership remains at £13 a year, the total amount collected will increase from £23 to £25.

Annual Club Membership £25

£13 to HRC £12 to EA

Haverhill Running Club Annual General Meeting Tuesday 9th … · 2014-12-10 · Tuesday 9th...

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Transcript of Haverhill Running Club Annual General Meeting Tuesday 9th … · 2014-12-10 · Tuesday 9th...