Havergal College Family Handbook 2015–2016€¦ · IF YOU ARE ARRIVING BY PLANE FROM PEARSON...

H A V E R G A L C O L L E G E

Boarding School Student Handbook 2016–17

www.havergal.on.ca

THE BOARDER HANDBOOK

SECTION 1: BOARDING SCHOOL MISSION STATEMENT . . . . . . . . . . .2

SECTION 2: DIRECTIONS TO HAVERGAL . . . . . . . . . . . . . . . . . .3

SECTION 3: BOARDING SCHOOL STRUCTURE . . . . . . . . . . . . . . .5

SECTION 4: DAILY LIFE AND ROUTINE . . . . . . . . . . . . . . . . . . . .7

SECTION 5: SIGN OUTS & CURFEWS . . . . . . . . . . . . . . . . . . . 11

SECTION 6: ROOMS AND FACILITIES . . . . . . . . . . . . . . . . . . . 14

SECTION 7: TECHNOLOGY & COMMUNICATION . . . . . . . . . . . . . . 17

SECTION 8: STUDENT SERVICES . . . . . . . . . . . . . . . . . . . . . 18

SECTION 9: STUDENT INFORMATION . . . . . . . . . . . . . . . . . . . 22

SECTION 10: BOARDING SCHOOL POLICIES . . . . . . . . . . . . . . . 26

SECTION 11: GATINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

SECTION 12: LIVING IN A COMMUNITY . . . . . . . . . . . . . . . . . . 29

C O N T E N T S

Updated August 2016

2 Whole School

SECTION 1: THE BOARDING SCHOOL MISSION STATEMENT

As Boarding School staff, our mission is to promote the personal growth, emotional development and academic achievement of each student in the Boarding School community . We facilitate this development by providing a supportive, comfortable and warm environment in which the students can both live and learn . Our community celebrates the ethnic and cultural diversity of the Boarding School and is sensitive to the individual needs of our international students .

We assist the students in acquiring life skills that will prepare them for success in a university setting and beyond .

| HAVERGAL COLLEGE Boarding School Student Handbook 2016–17 3

SECTION 2: DIRECTIONS TO HAVERGAL

IF YOU ARE ARRIVING BY PLANE FROM PEARSON INTERNATIONAL AIRPORT:

From the airport by car, taxi or limo:• Taxi/limo will cost approximately $65 CAD• Take Hwy 409 from airport to Hwy 401 East• Exit 11A – Avenue Road – South• South on Avenue Road just past Lawrence Avenue• Havergal is on the south-east (left) side• The driveway is at the first set of lights South of Lawrence Avenue: 1451 Avenue Road

From the airport by Union Pearson Express (UP Express):• Take the UP Express to Bloor Station• Transfer to the TTC Yonge Subway Line• Travel north to Lawrence Station• Take the 52 Lawrence West bus to Avenue Road• At Avenue Road, walk south to Havergal College (at the south-east corner, the driveway is

at the first set of lights south of Lawrence Avenue): 1451 Avenue Road

From the airport via public transit:1) Take the TTC (Toronto Transit Commission) bus 52A Lawrence West to Avenue Road and

Lawrence Avenue (Avenue Road stop)2) Havergal is on the south-east (left) side3) The driveway is at the first set of lights south of Lawrence Avenue

4 Whole School

IF YOU ARE ARRIVING BY TRAIN FROM UNION STATION:

From the train station by taxi cab:1) North on University Ave to Avenue Road2) Turn right into Havergal at the lights just South of Lawrence Avenue

From the train station by subway:1) Take Yonge Street line north to Lawrence Ave Station2) Take the bus for Route 52 – West, to Avenue Road3) Havergal is on the south-east (left) side4) The driveway is at the first set of lights South of Lawrence Avenue

IF YOU ARE ARRIVING BY CAR FROM NORTH VIA HWY 401:

The simplest route is by the way of one of the main arteries into the city:1) Hwy 400 South – to Hwy 401 East, or 404 South to Hwy 401 West2) Exit at 11A – Avenue Road – South3) South on Avenue Road to Lawrence Avenue4) Havergal is on the south-east (left) side5) The driveway is at the first set of lights south of Lawrence Avenue


SECTION 3: BOARDING STRUCTURE – WHO’S WHO

The students in Boarding are divided into “families” comprised of girls from Grades 9 through 12 . A Boarding Don and a couple Junior Dons lead each family under the direction of the Assistant Head, Boarding . Families plan special meals, outings and celebrations together .

Each Don is responsible for a “family .” Within the family, the Don acts as the “parent” for the year . Dons are the liaison between students, parents, the Day School and the Assistant Head, Boarding . Havergal wants your transition into Boarding to be as smooth as possible, so please feel free to approach the Dons with any questions or concerns that may arise .

OPPORTUNITIES FOR LEADERSHIP:

Boarder PrefectThis is a Senior Year student leadership role . The Boarder Prefect is elected by both staff and students during the school elections in the spring . The Boarder Prefect leads the Junior Don team .

Junior DonJunior Dons are student leaders who represent all fellow boarders at Havergal . Individually and collectively, Junior Dons are ambassadors of the school who represent the school both within the school environment and beyond .

Grade RepresentativeAn elected leadership role to represent the interests of one’s grade on the Boarder Council . Grade Reps are elected in September and plan grade events/activities throughout the year .

Intramurals HeadThe intramurals head organizes and coordinates weekly activities for the boarding families . Typically the activities are held on Sunday evenings as a way to promote health, fitness and fun .

6 Whole School

OPPORTUNITIES TO GAIN WORK EXPERIENCE:

Resource Centre Monitor A paid position selected through application . RC Monitors supervise and oversee the operations of the RC from 6:00 pm through 9:30 pm one evening per week .

Lifeguard Any student who holds a Canadian National Lifeguarding certification may be eligible to work in the pool .

Green & Gold Shop EmployeeA paid position selected through application for students in Grade 11 or Senior Year . Students work in the shop after school hours in order to accommodate different school functions .

ScorekeeperIn coordination with the Director of Athletics, students who are interested in scorekeeping may put their name forward for all different kinds of sporting events . Students in this role earn an hourly wage .

BabysittingStudents who have an interest in babysitting are provided with the opportunity to have their name placed on the Havergal Old Girls Babysitting registry . Students are then able to be contacted by Havergal families for compensated babysitting opportunities .


SECTION 4: DAILY LIFE AND ROUTINE

TYPICAL WEEKDAY IN THE BOARDING SCHOOL

7:30 am – 8:15 am: Breakfast (mandatory for Grades 9-11) 8:15 am: Proceed to House/Form 8:20 am: Attendance 8:30 am: Prayers, Grade or House Meetings 9:10 am: Morning classes begin 10:25 am: Break/Snack 11:50 am: Lunch 12:50 pm: Afternoon classes begin 3:30 pm - 5:00 pm: Sports/club activities/free-time/homework 5:00 pm – 5:45 pm: Dinner 6:00 pm – 8:00 pm: Study 8:00 pm – 9:30 pm: Recreational activities/free time 9:30 pm (Sun to Thurs): All students are required to be back in their own rooms for

quiet time . Students may keep their desk lamp on to continue homework .

** No student is permitted in the Day School after 9:30 pm 11:00pm: All lights out/Boarding School Office closes

* The Don on call overnight is posted outside of the Boarding School Office

DAY SCHOOL HOURS

Access to the Boarding School during the day is limited . During Day School hours (8:20 am until 3:30pm) Boarders must abide by Day School rules . Lockers are provided in the Day School area for books and gym clothes . Boarders must take all required materials (books, gym clothes, etc .) with them to breakfast, as there is no access to the Boarding School during the school day .

Grade 9, 10 and 11 students must leave the Boarding School in the morning prepared for the school day . Grade 9 and 10 students are not permitted into the Boarding School during Day School hours .

Grade 11 students are permitted to study in their rooms only during spare study periods falling in the last period of the academic day . All other spares are to be spent working in the Resource Centre or designated study room .

Grade 12 students are permitted to study in their room during spare periods throughout the day .

Any Boarder who has an appointment during the school day is required to inform the Don on duty the night before the appointment and sign out in the Day School Office prior to leaving .

8 Whole School

STUDY (SUNDAY TO THURSDAY)

The study periods below are intended for individual study only . Group study is allowed at the discretion of the staff on duty .

Grades 9, 10 & 11 students are supervised in the Resource Centre by Boarding School staff .

Grade 12 students may study in their rooms monitored by Boarding School staff .

Grades 10 & 11 have the privilege of taking what we call an “in-room study .” This means that they may remain in their rooms during the study period, either once or twice per week depending on their grade . They are asked to inform the Don on duty if they would like to have this option prior to 6:00pm in the evening .

Grade 9s have one in-room study per month . They are allowed to stay in their room to study once during the month . They are asked to inform the Don on duty if they would like to have this option prior to 6:00 pm in the evening .

• Students must discuss any absence from study with the Don on duty prior to 6:00 pm .• Cell phones must be left in the room & turned off during study time .• Internet chatting (Skype, MSN, Facebook, etc .) and use of other social media is NOT

allowed during study . Students may use the Internet for research purposes only during this time .

Students who use their in room study must leave their bedroom door open so that the supervising staff may check on them with minimal interruption .


WEEKEND ROUTINE

Optional activities are often planned on weekends and are posted outside the Boarding School Office .

Students are permitted to sign out for weekends with staff approval and parent/guardian permission . Students in Grades 9 to 11 must return by 5:00 pm on Sunday unless a dinner leave is taken . Grade 12 students must return by 9:30 pm .

Friday 3:30 pm – 5:00 pm: Free time 5:00 pm – 5:45 pm: Dinner 6:00 pm – Curfew: Free time 1:00 am: Boarding School Office closes

Saturday 9:00 am: Boarding School Office opens 10:30 am – 12:00 pm: Brunch 1:00 pm – 5:00 pm: Free time/optional events 5:00 pm – 5:45 pm: Dinner 6:00 pm – Curfew: Free time 1:00 am: Boarding School Office closes

Sunday 9:00 am: Boarding School Office opens 10:30 am – 12:00 pm: Brunch 1:00 pm – 5:00 pm: Free time/optional events 5:00 pm – 5:45 pm: Dinner 6:00 pm – 8:00 pm: Grade 9 & 10 study in the Resource Centre;

Grade 11s have the option to study in their rooms . 8:00 pm: Snack in the Common Room 11:00 pm: Boarding School Office closes

10 Whole School

ACTIVITIES

The Boarding School provides many opportunities to participate in various weekend activities . Students may choose to attend cultural events, theatre performances, sporting events,movies, etc . There are also several annual events that occur each month:

SeptemberOpening Weekend - This is a mandatory weekend at the school . Programming is in place to help students settle into their new environment, develop friendships and to get a sense of the Havergal community . All Boarders, new and returning, are expected to participate and stay in the Boarding School overnight .

OctoberThanksgiving Dinner Halloween Dinner & Haunted House

December Holiday Activities International Holiday Dinner

FebruaryValentine’s Day Dinner

JuneFarewell Gala - The Farewell Gala is a very special occasion for graduating and leaving students . All students are to dress formally . After the tables are cleared, presentations are made and goodbyes said . The tradition also includes goodbyes from the staff . This is also a time to say thank-you to student leaders, staff, etc .

Throughout the year, students are encouraged to share their own cultural celebrations with the Boarding and Day School communities . If interested, Junior Dons and staff can help you organize an activity or even a special menu .

OUTSIDE OF SCHOOL ACTIVITIES:

• Many students participate in activities outside of school . These can range from sports teams to clubs, volunteer work, music lessons or private tutoring .

• The Boarding School encourages and supports such involvement but requires students to provide a detailed schedule of their commitments in advance .

• The Boarding staff are happy to save a dinner plate for any students who may miss the meal due to an outside commitment .


SECTION 5: SIGN OUTS & CURFEW

DAILY LEAVES:

8:20 am – 3:30 pmDay Leaves (medical, dental, etc): When appointments or leaves occur during school hours, students must inform the Boarding School Office the night before the leave, as well as sign out in the Day School Office on the day of the appointment .

If a student has been absent from class for medical reasons, her evening and weekend sign outs may be adjusted . This is at the discretion of the staff and nurse .

All students have permission to leave the Boarding School between the hours of 3:30 pm and 5:00 pm . Students are also permitted to leave campus for short errands locally following study between 8:00 pm and 9:30 pm . Students are strongly encouraged to travel with someone else at all times, but are permitted to travel alone as indicated below .

MONDAY TO THURSDAY FRIDAY TO SUNDAY

Grade Permitted to Travel Alone Between

3:30 pm & 5:00 pm

Permitted to Travel Alone Between

8:00 pm & 9:30 pm9 No No

10 2nd Term Onwards * No

11 Accompany Preferred Accompany Preferred


Grade Permitted to travel alone between

9:00 am – 5:00 pm

Permitted to travel alone between

5:00 pm - curfew9 No No

10 2nd Term Onwards * No



* Students may only travel alone between 3:30 pm - 5:00 pm during the school week or for a short time between 9:00 am – 5:00 pm on the weekends to run errands on Avenue Rd. Students in Grade 9 are not permitted to travel alone on the TTC at any time.

12 Whole School

Weekend Curfew The weekend starts at 3:30 pm on Friday . Friday and Saturday evening curfews are listed below by grade . Students must return by their appointed curfew unless special permission has been granted by the Assistant Head, Boarding .

For students in Grades 9 to 11, Sunday curfew is 5:00 pm . Please note that there is mandatory study on Sunday from 6:00 pm to 8:00 pm for students in Grades 9 to11 .

Grade 12 students do not have to attend Sunday evening study, but must return to the Boarding School no later than 9:30 pm . If they are in the building, they are asked to be respectful of the noise level .

Grade Friday & Saturday Curfew Hours Off Campus Sunday Curfew9 10:30 pm Up to 6 hours at a time * 5:00 pm

10 11:00 pm Up to 6 hours at a time * 5:00 pm

11 12:00 am Up to 6 hours at a time * 5:00 pm

12 12:30 am Up to 6 hours at a time * 9:30 pm

* Students can request extended time off campus in advance with the Boarding staff; check in calls will be required as part of such arrangements.

Extended CurfewCurfew extensions will be granted on an individual basis . Students must request curfew extensions before Thursday at 5:00 pm and require both Assistant Head, Boarding approval and parent/guardian permission .

LeavesLeaves will be granted at the discretion of the Boarding School staff depending on the current state of health, academic standing and behaviour of each student . For example, if a student has been ill, if there are academic concerns or if behaviour is an issue, leaves may be denied . Students must follow proper sign out procedures before a leave will be granted .

Students are expected to be present for dinner (5:00 pm to 6:00 pm) and study (6:00 pm to 8:00 pm) Monday through Thursday . Students are granted extra leave time as follows and can occasionally make use of leave passes to be excused from dinner and/or study .

Grade 6:00 pm Leave Pass 9:30 pm Leave Pass 11:00 pm Leave Pass9 1 per month 1 per month 0

10 2 per month 1 per month 0

11 2 per month 2 per month 0

12 2 per month 4 per month (1/week) 1 per month

Students must sign out from the Boarding School Office whenever they leave the building and sign back in with the staff on duty in the Boarding School Office immediately upon their return . For your safety, it is important that the Boarding School Office is aware of your whereabouts at all times .


Students must alert the Boarding staff should they plan to leave the Boarding School to visit other areas of the school . Students wishing to go to the Gym, Art Portable, Rotunda, Front Doors, etc ., or to visit with friends on the school grounds must advise Boarding staff in advance of leaving the Boarding School .

Overnight Leaves:All students are expected to be in Boarding Sunday to Thursday overnight . Special requests to be out overnight Sunday to Thursday must be discussed with the Head of Boarding no less than 24 hours in advance . Approval from the Head of Boarding, and permission approval and parent/guardian permission are required .

Overnight request forms for weekend leaves are available in the Boarding School Office . Request forms must be submitted by Wednesday evening and calls from parents/guardians and host families confirming plans must be made in advance of the departure date . Permission may be given by phone to the Boarding School office (Ext . 6522) or to the staff by email . Please note that students are not permitted to stay overnight with anyone under the age of 25 years old .

14 Whole School

SECTION 6: ROOMS AND FACILITIES

STUDENT ROOMS

Rooms are checked on a daily basis . It is the student’s responsibility to maintain the tidiness of her room .

In order to maintain safety and security, students are required to keep their doors closed when they are not in their room . It is the responsibility of students to always have their swipe card and room key on their person at all times . Students should not lend their swipe card or key to another student for any purpose .

Students are also required to take care of the furnishings and fixtures in their rooms . Damages to rooms or room furnishings (including graffiti) will be repaired at the student’s expense .

Students are asked not to rearrange furniture in their rooms without obtaining permission and assistance from staff . Students may decorate their rooms with posters and pictures . All posters must be put up with blue tack so the paint and walls will not be damaged . Scotch tape, masking tape and thumbtacks are not allowed .

There is to be no drug or alcohol paraphernalia in rooms or in pictures or posters of any kind. Any materials deemed offensive or inappropriate will be removed.

Expectations for Daily Room Checks:Before leaving the Boarding School each day, all students must:• make their beds .• clear the floor of all articles of clothing, shoes, books and paper . • clear/organize desk and dresser surfaces .• ensure all valuables are in their closet and the closet is locked .• turn off all lights, radios, cell phones and electronics .• open blinds .• tidy bathroom surfaces and hang bath towels on hooks provided .

Students are responsible to ensure that rooms are kept tidy . At least once per week, rooms will be cleaned thoroughly by the housekeeping staff .


Room Expectations for Long Weekend and Holiday Closures:Long Weekend Closures: November (Mid–Term Break) February Long Weekend April (Easter Weekend)

When the Boarding School closes for the above long weekend holidays, students must tidy rooms prior to departure and ensure that all valuable items are stored in locked closets . The students are also asked to close their windows .Holiday Closures: December/January (Christmas Holiday) March (March Break)

The Boarding School closes for approximately two weeks for both Christmas and March Break . During these closures, students will be provided with a room checklist to be completed prior to their departure . Thorough cleaning and facility maintenance occurs during these two holidays, requiring Boarding rooms to be accessible to housekeeping and maintenance staff . Students will be required to remove all bedding and clear all surfaces . Belongings must be stowed in closets, dressers and drawers prior to students’ departure . All valuable items are to be stored in closets and closets must be locked .

JUNE CLOSING AND ROOM CLEARING

Graduates must have all belongings packed and moved out of Boarding by 6:00 pm the day of graduation . Graduating students are not permitted to store belongings at the school over the summer .

Following their final exam, students in Grades 9, 10 and 11 will need to move out of the Boarding school 24 hours after their last exam . Returning students may store belongings in the Boarding School over the summer . Students who wish to store belongings will be provided with two storage bins . Due to limited storage space, students will not be allowed to leave any articles that do not fit into the two bins provided .

All rooms must be completely free of students’ belongings, garbage, posters, school books, library books, electronic equipment, etc ., upon departure in June . ALL tape & blue tack must also be removed from the walls.

Failure to comply with this request will result in a room deposit charge of $100 to the student’s account .

16 Whole School

HAWKINS DINING ROOM

1) Health regulations require that shoes must be worn at all times .2) No hats, sleepwear or inappropriate clothing may be worn . This is at the discretion of the

staff on duty .3) Tables must be cleared before leaving the Dining Room .4) Appropriate behaviour is expected, i .e . a reasonable noise level, good table manners, etc .5) All weekday meals are compulsory (except for approved dinner leaves and Grade 12

breakfast privilege) .6) Because meals have been provided for you by the school and at your parents’ expense, we

do not encourage food to be ordered and delivered during the week .7) Food, such as pizza, may be ordered in on Friday and Saturday . Delivery must be made

before 11:00 pm (no later .)

FITNESS CENTRE

1) Boarders must participate in a Fitness Centre orientation prior to use .2) Boarders may use the Fitness Centre during their free time up until 9:30 pm, but must

always be with a buddy .3) A member of the Boarding staff must be informed when Boarders go to the Fitness Center .4) Proper gym attire must be worn (i .e . gym clothes and running shoes) .5) All equipment must be cleaned and put away after use .

* Boarders may jog alone on Havergal property during daylight hours and must sign out in the Boarding School Office. Jogging off campus may only occur with a buddy and students must provide their detailed route. They must also carry identification and preferably a mobile device.

SWIMMING POOL

There are a number of different staff/student swim times available during the weekdays . In addition, a private time slot is allocated for “Boarder swim” on a weekly basis . This time is supervised by a lifeguard and occurs once a week in the evening after study .

MUSIC TOWER

1) Boarders are permitted to practice their vocal or instruments in the Music Tower with permission from the Boarding staff .

2) Boarders may practice during their free time and up until 9:30 pm . Special permission may be granted by the Boarding staff to practice during study time depending on a students homework level .

3) The Music Tower is a shared space between the private music teachers and the students and must be respected . No food or drink should be consumed while practicing . As well, the rooms should be left the way they are found .

4) Misuse of the space can result in the loss of the privilege of using it .


SECTION 7: TECHNOLOGY & COMMUNICATION

COMPUTER USE

Boarding School rooms are equipped for internet use . Internet access is available between the hours of 6:00 am and 12:00 midnight . Each student will be assigned an email address . During the academic day and study time, students may use the Internet for research purposes only .

Watching movies during study, during day school hours or after curfew may result in the loss of computer privileges .

Personal computers may be confiscated at the discretion of the staff if the above expectations are not met .

TELEPHONES

Mobile devices are permitted; however, students may use them during their free time only . Mobile devices should not be used during school hours, during meal times, during study time, after 10:00 pm on weekdays and 12:00 midnight on Friday and Saturday in common areas . Mobile devices may be confiscated at the discretion of the staff if the above expectations are not met .

18 Whole School

SECTION 8: STUDENT SERVICES

INSURANCE – PERSONAL

The school does not carry insurance for the student’s personal effects . Parents should check with their insurance agents to ensure continuation of appropriate coverage while their daughters are at school .

SAFETY AND SECURITY

Boarding School staff members are on duty as follows:Monday to Thursdays 7:30 am – 11:00 pmFridays 7:30 am – 1:00 amSaturday 9:00 am – 1:00 amSundays 9:00 am – 11:00 pm

In addition, a Boarding Don, Senior Administrator, School Nurse and School Doctor are on call to the Boarding School 24 hours a day on weekdays and weekends . Havergal Security Officers are also on site and routinely patrol the building and grounds .

For safety reasons, we encourage students to travel in pairs whenever possible . Outdoor exercise is only permitted during daylight hours, with a friend or when accompanied by a staff member .

Students are responsible for their belongings . Valuables should be locked away when students are out of their rooms . Student rooms have locks on the doors . Students are responsible for closing and locking their doors and for keeping their key in their possession at all times .

Students are encouraged to sign in their passports and any important documentation with the Boarding staff in the Boarding School Office . Items are stored in individual files and kept in a safe . Students may have access to these items at any time .

LAUNDRY SERVICE

Laundry service is available Monday to Friday for student use . It is essential that all clothing be clearly labeled to facilitate efficient sorting and to prevent clothing from being misplaced . In addition, laundry facilities are available for students who choose to do their own laundry during free time (up until 10:30 pm) . Laundry soap is available in the Boarding School Office .


HOUSEKEEPING

Students are expected to keep their own rooms tidy on a daily basis . However, each student will have her room cleaned at least once per week by the Housekeeping staff . Bathrooms are cleaned daily and garbage pails are emptied . A rotating schedule is used for community cleaning duty of the Common Room .

WELLNESS CENTRE

A school nurse is on-site from 8:00 am to 5:00 pm during the week, and on-call during the evenings and on weekends . Our school doctor, Dr . Sheana Desson, has her office in a medical building around the corner from Havergal . She is available by appointment, and the girls can often be seen on a same day basis .

Boarders with prescription medication are asked to sign it in with the nurse . Boarders are not to have prescription or over the counter medications in their rooms unless it has been approved by the Wellness Centre staff .

All new students will be given an appointment to visit the Wellness Centre and meet with the nurses on the first day of school . Please ensure that we have received all of your daughter’s school health forms and immunization records by that time .

Medical InsuranceAll Boarding students must have an active and current Ontario Health Insurance Plan (OHIP) card or subscribe to the mandatory health insurance package through the schoolís provider, Destination Travel .

Ontario Health Insurance Plan (OHIP)OHIP is only valid after completion of a minimum 90-day residency in Ontario; if your daughter has an OHIP card but has not completed the residency requirements, she will be required to subscribe to Destination Travel .

If your daughter has landed immigrant status, an Ontario birth certificate or a Canadian passport, and if she meets other eligibility criteria, she may apply for OHIP . By living at Havergal, your daughter meets the residency requirements for OHIP and the school can provide documentation of this . You should apply for OHIP immediately upon arrival in Toronto and purchase Destination Health Insurance for the interim period . This can be done on a month-to-month basis . The school nurses will enroll your daughter in the Destination Travel plan . Visit http://www .health .gov .on .ca/en/public/programs/ohip/ for more information about OHIP .

20 Whole School

Destination TravelIf there is no valid OHIP card, the school will register the student with the insurer of our choice, this registration is mandatory . Our current Destination Travel health insurance package costs approximately $700 for the 12-month period beginning September 1 . It includes office and hospital visits, a drug plan and other coverage such as lab work, x-rays and physiotherapy . Dr . Desson’s office is able to bill directly to the insurance company, thereby eliminating the necessity of filing claims for individual office visits . Details of the plan may be found at www .desttravel .com/elite

Additional Medical Costs not Covered by InsuranceShould monies have to be spent by the school in emergency or exceptional circumstances and the medical or dental costs exceed the insurance coverage provided, then the parent accepts full liability for the fees incurred and will reimburse the school within 30 days of occurrence .

With respect to costs that are not for emergency or exceptional situations, the parent should make arrangements for a credit or debit card that the student may use to pick up prescriptions and pay for lab tests or x-rays or other procedures as required . If the medical costs are significant and/or ongoing, the parent may make arrangements to pay the medical practitioner directly, or through the guardian/s .

If you have any questions regarding medical insurance coverage, please contact Mrs . Sharon Miller, School Nurse, at 416-483-3843 ext . 4712 or visit the Destination Insurance website at www .desttravel .com .


FOOD SERVICES

Students are provided with three meals each day during the week and two meals on Saturday and Sunday . A vegetarian option is always available . If a student has any food allergies or any other special dietary needs, she should speak to the School Nurse and the Boarding staff immediately . Additional snacks are ordered from the kitchen twice a week and are available to students in the Common Room .

The Junior Dons meet once a month with the Director of Food Services to discuss concerns and nutrition, and to make suggestions for menus and special dinners . All Boarding students are welcome to participate in this meeting .

BANKING

Boarding students must make their own banking arrangements . There are several banking facilities within walking distance of the school . Students are discouraged from having large amount of cash in their rooms .

PUBLIC TRANSPORTATION

Public transportation in Toronto is known as the TTC (Toronto Transit Commission) . With the help of a TTC map students can reach most areas of the city . TTC tickets are available in the Green & Gold Shop and are charged to student accounts .

TAXI/AIRLINE LIMO SERVICE

Students are encouraged to use the public transportation whenever possible . If a student requires use of a taxi or airport limousine service, chits (paper receipt used instead of cash) are available in the Boarding School Office and will be charged to the student’s accounts . Taxi chits are distributed at the discretion of the Boarding staff for medical appointments, school related appointments, family occasions and so forth . Taxi chits will not be distributed for leisure outings unless permission is granted by a parent .

Airport limos are to be booked in advance with the Boarding staff so that they may ensure that the Boarders arrive at the airport in enough time to make their flight .

22 Whole School

SECTION 9: STUDENT INFORMATION

GUIDELINE FOR CLOTHING LIST FOR BOARDERS

Please make sure all personal items are permanently labeled .• School uniform, as outlined in the Uniform Brochure• Several changes of socks, underwear and pajamas• Bedroom slippers• Casual clothing for evenings and weekends• Turtlenecks, sweaters and thermal underwear• Comfortable shoes for after school and evenings• Running shoes• Exercise clothing (shorts, T-shirts)• Bathing suit and goggles• Two nice outfits for special occasions (i .e . dresses, skirts and blouses), such as excursions

to the Toronto Island Harbour Cruise, dances and the theatre .

Outerwear• Winter-wear, including warm jacket, snow boots, warm gloves, hat and scarf• “Sturdy shoes” for rainy, cold weather and outdoor activities• Waterproof jacket and pants for outdoor activities and rainy days• Hats for sun and cold• Umbrella• Sunglasses

Personal Items• Bath towels, soap and toiletries• Flip flops (plastic sandals) to wear in bathrooms and showers• Laundry bag/basket, sewing kit and extra name tags• 1 mesh laundry bag for socks, underwear and other small articles of clothing• Clothes hangers • Bed quilt or duvet• Pillow• Bed sheets – fitted & flat (twin size) and pillow cases


Extras you may want to bring• Camera• Electric power bar/extension cord• Laptop or personal computer• Desk lamp and/or bed lamp (to clip to headboard)• Extra pillow• Small fan• Flashlight• Mug, bowl, plate, cutlery (for snacks upstairs in the Boarding School)• Sleeping bag• Closet lock (key or combination)• Humidifier

* Please ensure that all clothing and personal items are permanently labeled with your daughter’s name.

CARS, BICYCLES AND INLINE SKATES

Boarders are not permitted to keep cars at school . Bicycles may be kept locked outside .Inline skating is ONLY allowed outside of the school building . Helmets and other safety equipment must be worn .

TRAVEL/ VACATIONS

Reservations for air travel should be made well in advance of school vacations in order to fall within school holiday dates, which generally occur at peak times of travel . Exam schedules will not be changed to accommodate travel arrangements .

Havergal gives generous holiday time . Time for travel is included in the holiday periods . Parents should not allow students to be absent from classes before or after any holiday . Parents and local guardians should note that we cannot make arrangements to accommodate students during major holidays such as Christmas, March Break and the summer holidays .

If a student’s parent(s) or guardian(s) plan to be away, the Boarding School staff must be informed . A forwarding telephone number and address should be left with the Boarding School Office or an alternative emergency contact must be provided .

WEEKENDS IN BOARDING

All Boarders are required to remain on campus/in Boarding during:• Orientation Weekend (first weekend of the school year)• Celebration Saturday (school community event and alumnae reunion weekend)

24 Whole School

BOARDING SCHOOL CLOSURES

The Boarding School will be closed at the following times:• November Mid-Term Break• Christmas Holiday (December - January)• February Long Weekend (Mid-Term Break) *unless participating in the excursion offered during this time

• March Break• Easter Break (late March, early April)The Boarding School remains open during the October Thanksgiving Weekend and the Victoria Day weekend in May .

Long Weekend ClosuresBoarders are encouraged to stay with friends, family or guardians during long weekend closures . Please ensure that arrangements have been made for your daughter . Boarding School staff must be informed of plans two weeks in advance of the holiday .

Long weekend trips planned and supervised by Boarding Dons will be available to students for some of the long weekend closures . These trips are subject to student interest and feasibility .

VALUABLES

Girls are encouraged to leave valuables at home . Purses, wallets and personal belongings of value must be kept locked in bedroom closets at all times . The school will not accept responsibility for lost items if they are not stored in the Boarding School Office .

VISITORS

Parents, female siblings, guardians and female friends are welcome to visit the Boarding School during free time .

Male guests are not permitted into the Boarding School during the school year (move in and move out days are exceptions or in the case of an emergency) .

Students are permitted to invite guests for dinner . However, the Boarding School Office must be informed at least 24 hrs in advance .

Male/female guests must be received in the Rotunda . Boarders must return to the Boarding School by curfew . Boarders are not permitted to visit outside of the Boarding School after curfew (for example, in the Rotunda or on the school steps) .

Any visitor to the Boarding community must sign into the Visitor’s Book located in the Boarding School Office .

If there are concerns of any nature with guests, please page the senior staff member on call .


OVERNIGHT VISITORS

Boarders may have a friend visit for a night during the weekend provided there is an empty bed available . Visitors will not be permitted to sleep on the floor . The number of visitors on any weekend is restricted . Permission must be obtained at least one week in advance of the visit, and will be granted at the discretion of the Assistant Head, Boarding . All overnight guests must submit written permission from a parent or guardian and abide by all Boarding policies during their stay .

All overnight visitors must provide the Boarding School with pertinent information including health concerns and an emergency contact name and phone number .

26 Whole School

SECTION 10: BOARDING SCHOOL POLICIES

DANCE POLICY

Boarders may attend dances held for their grade level hosted by Havergal as well as by other schools with which Havergal is associated . Permission to attend a school dance is considered to be a privilege . Students who have shown lack of cooperation with the Boarding School or who are experiencing disciplinary issues or who are having problems with schoolwork may lose the privilege of attending dances . This is at the discretion of the Boarding staff .

FIRE PRECAUTIONS

Fire doors, smoke detectors and heat sensors in rooms, corridors and fire escape routes are checked regularly by the Facilities Department . Fire drills are held frequently . Tampering with any fire equipment is a criminal offence . The burning of incense or candles in the Boarding School is strictly forbidden as is the use of any open flame .

ELECTRICAL APPLIANCES

Due to the limited number of outlets per room and the residence fire regulations, students must limit the number of small appliances they bring to school

Computers, radios, low wattage hair dryers, curling irons, fans and vaporizers are permitted in rooms . TVs, refrigerators, corn-poppers, kettles or other domestic appliances are not permitted in rooms .

LOST ROOM KEYS

A fee of $60 will be billed to the student’s account for the first lost key and $75 will be billed to the student’s account for the second lost key . Loss of the third key will result in the lock being changed with costs charged to the student’s account . Student accounts will be billed at the end of each school year .


GUARDIANS

Each family must identify a local guardian (in the Toronto area) who will act on the parent’s behalf in the case of health or disciplinary issues, and to serve as a host family if required . It is very important for the parents and the guardian(s) to understand the responsibilities of the guardian .

These responsibilities are as follows:• To act on behalf of parents in the event of illness (when quarantine is required or the

Wellness Centre is closed) .• To host your daughter on occasional weekends and holidays or in the event of an

unexpected school closing (at the discretion of the Assistant Head of Boarding, Vice Principal and Principal) .

• To make decisions pertaining to overnight invitations and co-curricular activities .• To provide housing for said students in the event of suspension or expulsion from Boarding .

We strongly encourage you to identify the guardian of your choice, as it is preferable that you make this decision . If you do not identify a guardian, Havergal requires that you be prepared to attend the school within 48 hours after notification of a health or disciplinary issue concerning your daughter .

ENERGY STIMULATING BEVERAGES

Beverages such as RedBull, Rockstar, Monster, etc ., are not permitted in Boarding, nor may these beverages be purchased and stored for consumption in the Boarding School .

ALCOHOL AND DRUGS

Use of illegal substances or controlled medications (without a prescription) is illegal in Canada . The drinking age in Ontario is 19 . Consequently, no drugs or liquor in any form may be brought into the school or used on the school grounds at any time by students . For the safety of the students and the community, students who are suspected to be under the influence of drugs or alcohol inside or outside of school will be subject to disciplinary action, which may include suspension or dismissal .

SMOKING

The purchase of cigarettes is illegal in Canada for any persons under the age of 19 . Havergal’s buildings and grounds are designated smoke-free . Students are not permitted to smoke at any time on the school grounds or while in school uniform . Students found smoking in the Boarding School will be subject to disciplinary action, which may result in suspension or dismissal .

28 Whole School

SECTION 11: GATINGS

Gatings will be issued as follows: Gatings can be given for misconduct or intentional disregard for Boarding school rules . Gatings will be given out if:

• Late for curfew without a phone call = Red Gating• Late for curfew with a phone call = Green Gating

Green Gating24 hours: Saturday 9:00 am to Midnight (with one half hour leave) .

*Saturday, 9:00 am to 1:00 pm - Student will be in supervised study or will be required to complete other duties as assigned .

Red GatingFriday 5:00 pm through Sunday 5:00 pm (with one half hour leave daily) .

*Students who are required to serve a gating must sign-in to the Boarding School Office hourly .

GENERAL EXPECTATIONS:

• Meeting room check requirements .• Leaving room tidy when out of Boarding for the day, weekend or holidays .• Performing community-cleaning duties .• Attending and signing in for breakfast .• Attending and signing in for dinner .• Returning items and not leaving items unattended in common rooms (e .g . movies and

office items) .• Signing out of study to go to the computer lab, classroom or for tutoring .• Arriving on time for study .• Calling the Boarding School Office when unable to return to Boarding on time (due to

circumstances beyond your control) .• Attending all community meetings, family dinners, family events and family meetings (Dons

and Junior Dons will keep track of attendance) .• Not leaving keys in doors .• Being considerate of others at all times (i .e . not making excessive noise, leaving a mess in

a common area or borrowing items without asking) .• Talking on the phone at appropriate times and in appropriate places (i .e . not using in

common areas, halls or at a time that is inconvenient for your roommate) .• Doing laundry at appropriate times .


SECTION 12: LIVING IN A COMMUNITY

When living in a community like the Havergal Boarding School there are certain behaviours and attitudes that are constructive to the wellbeing and happiness of all Boarders and staff . Boarders are expected to respect the Havergal Code of Conduct, as well as the policies created to address the issues of community life . The cooperation of each student is vital to a supportive, functional, comfortable and healthy environment .

CONSIDERATION OF ONESELF & OTHERS:

Students should respect rules for room appearance, tardiness, meal attendance, dining room behaviours, study attendance, telephone use, common room use, Boarding School timetables, use of equipment, noise levels and the property of others . Infractions may result in warnings, detentions, loss of privilege or other disciplinary measures deemed appropriate by staff .

TRUST & THE HONOUR SYSTEM:

Students are expected to honour the “sign in” and “sign out” system and respect curfews as well as bedtimes . Students who violate the honour system or the community rules will be disciplined as befits the infraction .

BEHAVIOUR:

Students are expected to be courteous to their peers and to staff members . Rudeness, use of inappropriate language, destruction of property, uncooperative behaviour or unaccountable absence from study or other required Boarding School activities will be disciplined .

DECEPTION AND DISRESPECT:

If a student is caught in a lie or is disrespectful, she will be directed to book an appointment to meet with the Head of Boarding or her designate .

30 Whole School

COMMUNITY CLEANING DUTY

• Each Boarding School family is responsible for keeping the community clean on a rotating schedule (by term) .

• Duties include the following: the wiping down of kitchen counters and fronts of kitchen cabinets/drawers; general tidying of common rooms (i .e . putting away videos, magazines, placing newspapers in recycling bins); taking lost and found items to the office; encouraging peers to tidy up after themselves; and checking the fridge for spills or spoiled food (cleaning/removing as required) .

• If a student does not assist her family with the above duties, she will receive one point .

COMMON AREAS

• Common areas must be respected and kept tidy . If the area is not kept tidy, the televisions will be locked until the area is cleaned . This will be done at the discretion of the Don on duty .

• Sign out privileges may be withheld until students have returned common areas, kitchens or student rooms to an acceptable state .

EVENING & WEEKEND BOARDING EVENTS

• Dons will be in ongoing contact with teachers . If a student is not performing well academically, she will not be permitted to participate in weekend activities or evening activities that may affect study time until her academic standing improves . This includes completion of late assignments/homework . This will be decided by the Boarding staff team .

• Sunday overnight leaves are not permitted unless approved by the Head of Boarding .

LATENESS

• If a student does not return to the Boarding School by curfew or by the return time indicated on the sign out sheet, she will receive points (refer to Perks and Points Guidelines) .

• If a student is unable to return by the time indicated on her sign out sheet, she is asked to call the Boarding School Office . There must be a valid reason (i .e . transportation issues .)


STUDENTS OUT OF THEIR ROOM PAST LIGHTS OUT

• If a student is out of her room past lights out, without a reasonable explanation or without permission from her Don, she will receive a consequence by her Don .

• Students should not be out of their rooms after 9:30 pm unless absolutely necessary• Students must organize their evenings so that their homework is completed at a reasonable

hour . • The Boarding staff encourage all lights to be off by 11:00 pm to encourage a proper nights

sleep . Students may study quietly with their desk lamp if necessary and to be respectful of their roommate .

• The student laundry room closes at 10:30 pm

BREAKFAST

• Breakfast is served from 7:30 am to 8:10 am . • Students are responsible for signing themselves in for breakfast with the Don on breakfast

duty . Students must be at breakfast by 8:00 am . • If a student misses breakfast, arrives late for breakfast, or fails to sign in for breakfast

twice in one week she will serve duty the following breakfast . • If a student has missed breakfast, the Don on duty is expected to follow up to ensure that

the student is up and accounted for .

DINNER

• Dinner is served from 5:00 pm to 5:45 pm . • Students are responsible for signing themselves in for dinner with the Don on dinner duty . • If a student misses dinner or fails to sign in during dinner, she will twice in one week she

will serve breakfast duty the next day .

MISCELLANEOUS

• All food in staff and student rooms must be kept in sealed containers .• Students are strongly discouraged from keeping food in their rooms .• Students may not charge long distance calls to their accounts (no exceptions!) . Calling

cards must be used .• No pets are allowed in student rooms with the exception of fish and turtles .• No bicycles are permitted in the Boarding School, but they may be kept locked to the

bicycle racks located on the school premises . The school will not be held responsible for lost or damaged property .

• Students are not permitted to keep a vehicle on school grounds . • Students must store suitcases in the storage rooms on the fourth floor . • Videos rented for general viewing must be approved by Boarding staff .

www.havergal.on.ca

1451 Avenue Road Toronto, Ontario M5N 2H9 Tel: 416 .483 .3519 Fax: 416 .483 .6796

Preparing young women to make a difference

Havergal College Family Handbook 2015–2016€¦ · IF YOU ARE ARRIVING BY PLANE FROM PEARSON...

Documents

Transcript of Havergal College Family Handbook 2015–2016€¦ · IF YOU ARE ARRIVING BY PLANE FROM PEARSON...