© Casaccio Yu Architects LLC 2015

Haverford Township Free LibraryBoard of Commissioners MeetingApril 13, 2015

Agenda

Topics• Why we are Here• Recommendation• Many Options Considered • Details of Recommendation• Timeline, Actions in Process• Conclusion

Why We Are Here

Desire to provide a financially achievable solution that meets the needs of the community

At the September 8, 2014 meeting Commissioners committed for the Library $5,000,000 plus 35% soft costs, plus $500,000 to match Keystone Grant

Evaluate Options for Relocation or Renovation at current site Report back with recommendation

Library is Important to the Township• All age groups• Community Center• Life-long education• Socialization / Meeting Space• Value to Township Properties

Background1988 The Comprehensive Plan of Haverford Township, Vol. II

• “…recommended that the adjacent residence immediately east of the library site… be purchased to provide additional… off-street parking spaces.”

June 13, 2011 Report of the Property Committee, Township Master Plan• “Acquire an adjoining lot for Library parking (short term recommendation)”• “Create a long-term plan for renovation and/ or expansion of the existing

Library or identify and acquire a property for construction of a new Library, provided a dedicated funding stream can be created.”

June 2, 2014 Municipal Facility Study• Four Options for existing Library site• Library off- street parking analysis 27 years of Township

studies addressing our Library facility

needs

Renovation at current Library siteAdditional parking through acquisition of adjacent property

• Additional 12 parking spaces (total 29 spaces)

Recommendation

Oakmont SchoolDarby Road and Eagle Road

Township BuildingDarby Road and Eagle Road

Grimes CenterSt. Denis Lane and Campell Ave

Current Library Location

Brookline SchoolEarlington Road and Kenmore Road

Police/ Skatium SiteManoa Road and Darby Road

Stratford Friends SchoolLlandillo Road and Darby Road

Relocation Sites Considered

Relocation Sites ConsideredPolice/ Skatium Site- Manoa Road and Darby Road

• Site better suited for only Police/Township Administrative complex as voted by Board of Commissioners

Township Building- Darby Road and Eagle Road

• Site and existing building are too small

• Septa right-of-way, long-term cell tower lease and Verizon easements

Stratford Friends School (Old Llanerch School)- Llandillo Road and Darby Road

• Site and existing building are too small – new addition would be needed

• Site would require extensive renovations to become ADA compliant

• On-site parking limited – dependent on street parking

Relocation Sites Considered continued

Grimes Center- St. Denis Lane and Campbell Avenue

• Exceeds anticipated funding- to Purchase, Demolish, Rebuild

• Site very small, building condemned

• Library may create too much traffic congestion in residential neighborhood

Schools

Oakmont School- Darby and Eagle Road

Brookline School- Earlington Road and Kenmore Road

• Properties unavailable from School District of Haverford Township

Municipal Study Library Options

Source: Municipal Facility Study, Dated June 2, 2014

Option 1:Renovate existing building to address MEP concerns and ADA/ Accessibility$2,860,000

Option 2:Renovate existing building per full Casaccio report/ recommendations$5,330,000

Option 3:Tear down addition and rebuild, including lower level parking and new library building $11,480,000

Option 4:Adjacent parcel demolition and sitework to create 14 additional parking spots$260,000

Commercial Property Options at Existing Site

654321

• Acquire adjacent Darby Road commercial properties (1 – 6)

• Provides opportunities for future expansion and improvements at existing location

Commercial Property Options at Existing Site

Waybar Bldg

Option C1:Utilize Waybar Building for Library expansionUtilize additional commercial properties for +/- 21 additional parking spaces$3,400,000 - $3,900,000

Option C2:Utilize Waybar site and additional commercial properties for +/- 25 additional parking spaces$2,800,000 - $3,300,000

Selection of Options at Existing SiteMunicipal OptionsOption 1 – Renovate MEP/ADA only Scope included in Option 2

Option 2 – Complete renovation Selected

Option 3 – Partial tear down, rebuild over parking Exceeds anticipated funding

Option 4 – Adjacent parking expansion Selected

Commercial OptionsOption C1 – Library and parking expansion Opportunity for Expansion*

Option C2 – Parking expansion only Opportunity for Expansion*

*Opportunity for Expansion/ Improvements at existing location for Long-Term Vision

Recommended Option- Library Renovation Plus Residential Site

Estimated Project Development CostsLibrary Renovation*Residential Site: Acquisition & Improvements*From 2013 Space Utilization Study

$5,500,000$750,000

Recommendation- Examples of Parking Lot Buffer

Possibilities for effective buffers:• Earth berms• Headlight screening• Landscaping• Fencing

Recommended Option- Features & BenefitsCommunity Focus

• Additional Community Space for Library programs and township residents

• User-friendly environment for every age & ability

• New ADA compliant features: Elevator, Restrooms, Entranceways, etc.

• Modern Kitchen facilities for programming and events

• Improved parking

Optimized Operations• Improves Library work flow processes

• Provides line of vision for staff

• Utilizes existing space more effectively

• Adds usable square footage to every level

Recommended Option- Features & Benefits continued

State-of-the-art Systems• Furniture, Fixtures & Equipment

• Security enhancements

Sustainable Features• Responsible stewardship of existing facility and site

• Energy conserving Mechanical, Electrical and Plumbing Systems

• Glareless natural light

Timeline - Major Library Project Activities

Preparations Underway

Timeline - Major Library Project ActivitiesProject Work Initiated

• Parking Expansion -Investigation of Options for Purchase of Property• Library Renovation

• Development of Scope of Work - In process• Identification of Architect Firms for Solicitation - In process

Capital Campaign• Proposals Received from 5 Firms• Interviewing 2 Firms for Capital Campaign Planning

Keystone Grant Application• Reviewing Application Requirements for 2016 cycle• Discussions with DCLS and County Libraries

Building on Where We Are Today

Conclusion

Additional Parking

Mill and Darby Road

Renovation

APPENDIX

“…the vast majority of Americans ages 16 and older say that public libraries play an important role in their communities:

•95% of Americans ages 16 and older agree that the materials and resources available at public libraries play an important role in giving everyone a chance to succeed;

•95% say that public libraries are important because they promote literacy and a love of reading;

•94% say that having a public library improves the quality of life in a community;

•81% say that public libraries provide many services people would have a hard time finding elsewhere.

In a Pew Internet Research article, How Americans Value Public Libraries in Their Communities

By Kathryn Zickuhr, Lee Rainie, Kristen Purcell and Maeve DugganDecember 11, 2013

Appendix A

THE COMPREHENSIVE PLAN OF HAVERFORD TOWNSHIP DELAWARE COUNTY, PENNSYLVANIA 1988 VOLUME II

Haverford Township Free Library

The Haverford Township Free Library is located at the corner of Darby and Mill Roads. This building was originally constructed as a bank in 1926 and converted to library use about 38 years ago. This facility was completely renovated and expanded in 1979. The new library building contains a total of approximately 30,000 square feet. Current holdings are about 116,000 volumes with an annual circulation of just under 300,000. A shortcoming of the library expansion is the .lack of sufficient area for on-site parking. Provision is made for only 16 on-site spaces, which is greatly deficient according to the Haverford Township Zoning Ordinance. It is, therefore, recommended that the adjacent residence immediately east of the library site (between the library and Greenway Road) be purchased to provide additional 24 off-street parking spaces.

Appendix B

Appendix C

2011 Township of Haverford Master Plan: Report of the Property Committee Of the Haverford Township Board of Commissioners June 13, 2011

2003 Cicada Architects/Bowra Library Consultant Reports

• 12 years ago a study was undertaken to look at the deficiencies and inefficiencies in the current building

• Mechanical and electrical systems in the building were noted as inefficient and energy consumers

• ADA non accessibility• Parking challenge

Recommendation = Move to new location!

Appendix D

2007 Wallace Roberts & Todd ArchitectsArchitectural Plan for new Library

• Location: consideration at Lawrence and Eagle Roads, Havertown

2013 Space Utilization Study

• Space deficiencies• End of life Infrastructure– energy inefficiencies• Code and ADA Compliance issues• Safety and security issues • No parking—17 spaces--1 handicap spot• $ Drain on Library and Township funds

Appendix E

Conducted by Casaccio-Yu Architects and Himmel & Wilson Library Consultants

HTFL Renovation Draft Schedule2015 2016 2017

HTFL RENOVATION PROJECT April May June July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Township Commissioner Approval

Planning with Twp/ Library

Mill Road Parking Expansion

Purchase adjacent property

Design/ Engineering Plan

Demolition

Build Parking and Landscaping buffers

Current Building Renovation

RFP Create/Submitt/Review

Select Archictect/ Team

Renovation Design/ Documentation

Schematic Design

Design Development

Construction Docs

Bidding and Contract Negeotiations

Building Permit Review

Renovations( 8 - 10 mos)

Library Operations During Renovation

Prep forTemp.Displaced Operations

Library Operations in Temp. Location(s)

Re-establish Operations at Mill Road

Keystone Grant (2016)

Prep for Request

Initiate Request - Letter of Intent

Invitation to Apply - tbd

Application Submitted - by Township

Decision From State Grant Committee

Funds disbursed end 2016 -early 2017

Capital Campaign

Select Consultant

Planning

Kick-off

Execute (yr?)