Have a project and no money? Get Grants! The adventure that ends with a treasure. Tammy Shreeve -...
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Transcript of Have a project and no money? Get Grants! The adventure that ends with a treasure. Tammy Shreeve -...
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Have a project and no money?Get Grants!
The adventure that ends with a treasure.
Tammy Shreeve - Strategic Management Officer, City of Peoria
Janeen Gaskins - Grants Administrator, City of Surprise
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Two types of Grants
Grants
Entitlement
Formula
Discretionary
Competitive
There are two major types of grant funding and they can overlap
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Projects funded through awarded grants Staffing for Adequate
Fire and Emergency Response (SAFER)
FEMA Grant: $930,000 Six Fire Fighters
Bureau of Reclamation Division Grant: $30,000 Water Conservation
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FY 12 FireFire & Rescue Boat
Lake Pleasant $180,104
FY 13 Police Surveillance Tower
$60,000
Projects funded through awarded grants
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Local Grants - Leveraging Age Friendly Network – SAFE Council
Surprise Age-Friendly Enterprise Council Surface Pro 3 Information Technology, Clerks Office, City Council
Goal $5,000
Governor’s Office of Highway Safety: Police and Fire Purchase equipment, DUI overtime, Safety Events
Maricopa Association of Governments (MAG) Congestion Mitigation Air Quality Grants/ PM-10
$860,000 Safe Routes to School $72,000 Transit - 5310/5311/ $60,000
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Entitlement Grants Match Federal HUD Grants
Community Development Block Grants $500,000 HOME Grants: $100,000 Others…Choice Neighborhoods, Main Street
Arizona Lottery: AFI Transit grant allocations $360,000 Heritage Grants
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Public/Federal Funding Trends
Declining Revenue Technology Changes Faith-based and Non-profit
opportunities Collaborations score higher
Triple P” Private, Public Partnerships
Regionalism
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Public/Federal Funding Trends
Transparency Evidence Based/Logic Models now
required The “Best Organizations” get the
money Increased regulations for Non-
profits by IRS Increased state involvement
Grant Professional Organizations Monitoring Tools Jobs (Higher pay for certifications)
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The Good and Bad of Trends
Increased successes at the state and local levels
Partnerships allow organizations to
increase their ability to provide comprehensive grants. Grants are more
competitive
Revenue is
Down
Technology is an accountability tool = Prove
it!Partner with reputable entities & leverage match $
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Research Grants.gov Professional associations Ask your counterparts in other
municipalities Keep a look out for opportunities Private or Non-profits
Start the search....identify a grant source
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You have identified an idea…
NOW WHAT????
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Match the Meanings
The document type definition for the grant funding opportunity synopsis specifies the data elements comprising 1. a new funding opportunity synopsis and 2. a modification to a funding opportunity synopsis
FON: Funding Opportunity Number FOS: Funding Opportunity Synopsis
2: A compendium of Federal assistance programs, which are administered by departments and established b y the U.S. Federal Government. A directory of various Federal programs, projects, services and activities that offer assistance and benefits the American Public. Assist user in finding program that meet certain criteria objectives
of prospective applicants. CFDA: Catalog of Federal Domestic
Availability FON: Funding Opportunity Number
1. A publicly available document by which a federal agency makes known its intentions to award discretionary grants or cooperative agreements, usually as a result of competition for funds
NOFA: Notice of Funding Availability
FOA: Funding Opportunity
Announcement
RFP: Request For Proposal
http://www07.grants.gov/assets/SystemToSystemSpec.pdf
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Maintaining, Tracking, Updating Funder Information
Outlook Contact
Smart Phone Apps
RSS Feeds
Grant Databases
AFIeCivis
Ampli Fund
Binders3 ring
File Folders
FormsExcelWord
Tracking Corresponde
nceSetting up calendar
reminders
Technology Advancement is fast-paced. Stay up to date!!!
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Determine best matches between funders and specific programs
A good project:Addresses the problemMeets the needWorthwhileRealisticOriginal/InnovativeCompellingFeasibleWell-plannedClear presentationServes many peopleMakes a differenceInvolves
partnerships Step 5: Evaluate
Where do they fund?
Average giving amount
Previous history with funder
Step 4: Follow upCheck In Invite to a site visit
Step 3: InvitePhone call and/or LOI Webinar *
Step 2: MatchMatch giving patterns and
missionFind the compelling project
that meets the funders goals
Step 1: LearnOrganizations needs and Strengths Your community and
its needsThe potential funder
and their goals
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What is an RFP?
A Request for Proposal is a document outlining the types of projects the funder is
interested in funding, the criteria a potential applicant must meet in order to qualify for the grant and the directions for
submitting your proposal.
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Cover LettersFunding Type
Funding PurposeFunding Amount
OutcomesEligibility
InstructionsTimeline
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I found a potential grant
Next steps – Read the grant application
(highlight important parts) Do you meet the qualifications to apply? What is the minimum and maximum
grant request? Is it enough money? Is it too much money?
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Is there a cash match or in-kind match requirement? Do you have the cash match? What can be used as in-kind match?
What is the time period for the grant to be completed? Does the time period fit the project? Can you complete the project in time? What are the reporting requirements?
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What are the reporting requirements? Program reports Financial reports
How often, written, web-based, detailed?
Are there any “fine print” items mentioned?
What is the grant proposal due date? Do I have enough time to complete and
get approvals? Written proposal or web-based
submittal?
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I am going to apply for a grant!
Grant Proposal: Project goals and objectives
MethodologyWho, What, When Where and Why
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Budget Proposal Form - Total Project Itemized Budget
BUDGET ITEM DESCRIPTION
RECIPIENT FUNDING
GRANTOR FUNDING
TOTAL COST
SALARIES AND WAGES
$17,126 $17,126 $34,252
FRINGE BENEFITS
$15,326 $15,326 $30,652
TRAVEL $3,000 $3,000 $6,000CONTRACTUAL/ CONSTRUCTION
Design Fee $50,000 $50,000 $100,00Construction
Permits$25,250 $25,250 $50,500
Construction Management
$18,500 $18,500 $37,000
Constructions $250,000 $250,000 $500,000Contingency $50,000 $50,000 $100,000
TOTAL DIRECT COSTS
$429,202 $429,202 $858,404
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Budget Proposal Form - Total Project Itemized Budget
BUDGET ITEM
DESCRIPTIONApplicant In-Kind Match
Applicant Cash Match
GRANTOR FUNDING
TOTAL COST
SALARIES AND WAGES
5,500 $5,500
TRAVEL$3,500 $3,500
TRAINING $2,500 $2,500
CONTRACT SERVICES $34,000 $50,000 $84,000
SUPPLIES $4,500 $4,500
Total Project Costs
$10,000 $40,000 $50,000 $100,000
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Deliverables Only offer what you will accomplish Do not over state Remember you will need to document
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Package the grant documents: Double check
Required signatures (original?) Have all the questions been answered? Is the math correct? Are all the attachments accounted for? Font size, single or double-sided? Mail, certified, electronic submittal? Have someone read and review
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You were awarded the grant! Cheer, Smile, Yeah!
You were NOT awarded the grant! Follow up with grantor
How did you score? Comments from raters
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Questions?