HARYANA POLICE HOUSING CORPORATION - HPHCHaryana Police Housing Corporation Limited is a State...
Transcript of HARYANA POLICE HOUSING CORPORATION - HPHCHaryana Police Housing Corporation Limited is a State...
HARYANA POLICE HOUSING CORPORATION (A Haryana Government Undertaking)
Plot No. C-10, Sector 6, Panchkula – 134109
INFORMATION UNDER SECTION 4(1) (b)
OF THE
RIGHT TO INFORMATION ACT, 2005
i) Organization, functions and duties
ii) Powers and duties of officers/employees
iii) Supervision and Accountability - Procedure thereof
iv) Norms for the discharge of its functions.
v) Rules, Regulations, Instructions, Manuals and Records etc.
vi) Category of documents held/under control
vii) Formulation of policy or administration thereof in relation to the members of the
Public
viii) Statement of the boards, councils, committees and other bodies for its advise and
meetings thereof are accessible for public
ix) Directory of officers and employees
viii) Monthly remuneration received by each of officers/employees
ix) Directory of officers and employees
x) Monthly remuneration received by each of officers/employees Budget & Expenditure
xi) Budget & Expenditure
xii) Manner of execution of subsidy programmes
xiii) Particulars of recipients of concessions, permits or authorisations
xiv) Details of information available
xv) (i) Facilities available to citizens for obtaining information
(ii) Facilities available to citizens
xvi) Names, designations and other particulars of the Public Information Officers
xvii) Other information
i) Organization, functions and duties
The Haryana Police Housing Corporation has been established on 29th
December 1989 with the main objective of construction of residential and
non-residential buildings for the Police department of Government of
Haryana. In addition, the Corporation undertakes construction of houses and
other buildings for other Government Departments, Boards, Corporations and
Government Undertakings as deposit works. The main duties and
responsibilities of the Corporation are to supervise the construction works
properly and complete the projects within the scheduled time with
transparency and quality of material and control.
The organization chart is attached as per annexure „A‟
ii) Powers and duties of officers/employees
Haryana Police Housing Corporation Limited is a State Public
Enterprises registered under the provisions of the Companies Act,
1956. The powers and duties of its Directors and conduct of its
business is regulated by the provisions of the Companies Act, 1956,
the Memorandum and Articles of Association of the Corporation and
other enactments under various laws. The ultimate control on the
affairs of the Corporation rests with the Board of Directors. However,
the Board of Directors has delegated the powers to the Managing
Director for conducting day-to-day affairs of the Corporation. The
Managing Director has further delegated powers to various Heads of
the Divisions/Branches/Field Offices from time to time to discharge
their duties.
The detail of duties of the officers is attached as per annexure „B‟.
iii) Supervision and Accountability - Procedure thereof
The buildings construction works are divided into various projects which are
controlled by the Executive Engineers at the divisional level, by the AEs at
the Sub-divisional level at the Circle by the concerned Superintending
Engineer and at the State level by the Chief Engineer and Managing Director
of the Corporation. The works are initiated by the Junior Engineers as per
approved outlay and drawings etc. The execution of the works and their
accountability lies with the level of officers from Junior Engineers to the
level of Chief Engineer.
iv) Norms for the discharge of its functions.
Before the work/project is undertaken by the Corporation as per
approved outlay and drawings etc., tenders are floated by the
Corporation through newspapers. Any contractor/agency who is
interested in participating for an enlistment applies to the Chief
Engineer. After giving due publicity to the whole process the allotment
of works is made to the contractor/agency. Time for completion of
works is decided on the basis of quantum of work.
v) Rules, Regulations, Instructions, Manuals, Records etc.
To discharge the functions of this Corporation, the actions are being
taken by the employees of the Corporation in accordance with the
“Byelaws of the HPHC” which are placed on the web site of HPHC
www.hphc.org.in. In addition to this rules, regulations and instructions
issued by the Haryana Government from time to time, are being
followed meticulously by the Corporation.
vi) Category of documents held/under control
a) Record in relation to works constructed i.e. estimates/DNITs,
administrative approval, drawings, tenders and other relevant
documents which is essential to be maintained.
b) Payment record of bills/vouchers, balance sheet and salary
record of the officers/officials etc.
c) Personnel record of the officers/officials and other relevant
documents which is essential to be maintained.
vii) Formulation of policy or administration thereof in relation to the
members of the Public
Policy is formulated by the Board of Directors of the Corporation and
approved by the Government/HBPE. Representation in regard to
policy or administration made by the public is dealt with in accordance
with the rules and regulations of the Corporation/Government.
viii) Statement of the boards, councils, committees and other bodies for
its advise and meetings thereof are accessible for public
The Board of Directors consisting of seven members viz Chairman,
MD, representative of Home Department, representative of Finance
department, representative of Police department, Engineer-in-chief,
PWD B&R and Chief Architect, Haryana. The meetings of the Board
are held once in a quarter to take decisions in financial as well as
administrative matters etc.
ix) Directory of officers and employees
As per Annexure „C‟ attached.
x) Monthly remuneration received by each of officers/employees
As per Annexure „D‟ attached.
xi) Budget & Expenditure
For the payment of salary and repayment of loan, budget of Rs.85.20
crore has been earmarked/sanctioned by the Finance Department,
Haryana under the Non-plan head 2055-Police for the year 2016-17.
For the Construction of buildings and on going works, the budget
provision of Rs.187.86 crore has been made for this Corporation under
the plan budget plan 4055-Capital outlay of Police through DGP,
Haryana for the year 2016-17. In addition to this, for the Construction
of Jail buildings, the funds/budget is provided by the DGP, Prison and
for the deposit works, by the client departments, from time to time.
Accordingly the expenditure is made in accordance with the approved
plans/projects/works. The expenditure incurred is reported monthly to
the Government.
xii) Manner of execution of subsidy programmes
No subsidy programmes are executed by the Haryana Police Housing
Corporation.
xiii) Particulars of recipients of concessions, permits or authorisations
No concessions and permits are authorised by this Corporation.
xiv) Details of information available
a) Information regarding construction activities of the
works/projects i.e Detailed estimates, outlay and drawings
thereof would be made available.
b) Information regarding Accounts matter i.e. documents in
relation to payment of bills to the contractors and agencies etc.
and Balance sheet of the Corporation would be made available.
c) Information regarding administrative activities along with
service record of the employees would be made available.
d) Tender Notices and documents, enlistment rules, Service Bye-
Laws are available on the web site of the HPHC,
www.hphc.org.in and can be downloaded.
xv) (i) Facilities available to citizens for obtaining information.
Citizen Charter in relation to the HPHC is annexed at „E‟ for the
information of the public
(ii) Facilities available to citizens
Visiting Room and Library facility is being provided to staff. Any
citizen can have information from the office of the HPHC at Head
office level and in the field offices during working hours.
xvi) Names, designations and other particulars of the Public Information
Officers.
As per Annexure „F‟ attached.
xvii) Other information
Other information, if any, will be added in the web site www.hphc.org.in
from time to time.
Annexure-„A‟
ORGANIZATIONAL CHART
Sr.
No.
Name of the
officer/official/ offices
Sr.Architect/
Architect/Assistant
Engineer/Junior
Engineer
S.O/Superintendent/
Deputy Superintendent/
Accountant/SAC
PS/ PA
1 Shri B.S.Sandhu, IPS, Chairman & Managing
Director
Rajesh Sharma,
PS
2. Shri K. Selvaraj, IPS,
DG, HPHC.
3. Smt. Lily Rai, Chief
Architect Senior Architect
Ram Parkash, Sr.
Architect (CDC) ( on
deputation from Chief
Architect Deptt. .
Haryana)
Architect
Maya Ram
4. Shri Sanjay Mahajan,
Chief Engineer
Smt. Vandana
Sharma, PA
5. M.K. Jain, Manager
Finance (On deputation
from AG Haryana)
Section Officer
Virender Singh
(From Finance
Department)
Superintendent
Smt. Sunita Sharma
Deputy Supdt.
Smt. Neelam Katyal,
Accountant
A.K. Soni
(On Deputation from
A.G Haryana)
6. Smt. Suman Gupta Superintendent (Estt)
Ashok Kumar, SAC
SUPERINTENDING ENGINEER (Hqrs.)
7. Shri Sandeep Arora, S.E
(HQ)
Superintendent
Sanjeev Passi,
Krishan Kumar,
PA
8. Shri Mohinder Singh,
XEN (Electrical)
Balwinder Singh Rana
(E) (also look after the
works of Madhuban
Div.)
Sr.
No.
Name of the
officer/official/ offices
Sr.Architect/
Architect/Assistant
Engineer/Junior
Engineer
S.O/Superintendent/
Deputy Superintendent/
Accountant/SAC
PS/PA
XEN, PANCHKULA
9. Shri Sukhbir Singh,
XEN (On Deputation
from PWD B&R)
Assistant Engineers
Dheeraj Gupta, Lalit
Nanda, Kuldeep Chand
AE (C) (CDC)
Junior Engineers
Naresh Kumar(C),
Sandeep Kumar (C),
Devinder Singh (E).
XEN, MADHUBAN
10. Shri Sanjeev Verma,
XEN
Assistant Engineers
Sunil Kumar (C), Naresh
Kumar (C)
Junior Engineers
Hoshiar Singh, Ashok
Ranga, Rajesh Bansal
XEN, ROHTAK
11. Shri Rajpal SDE
Divisional incharge
Assistant Engineers
Kamal Kishore AE(C)
Junior Engineers
Jitender Kumar (C),
Vikas Sahu (C), Mahavir
Saini (C)
XEN, HISAR
12. Shri Harish Sharma,
SDE
Divisional Incharge
Assistant Engineers
Narinder Singh (C),
Kapil Kumar (C),
Balram (E) (Also looks
after the works of Rohtak
Div.)
Junior Engineers
Navdeep Singh (E),
Dharam Singh,
Sr.
No.
Name of the
officer/official/ offices
Sr.Architect/
Architect/Assistant
Engineer/Junior
Engineer
S.O/Superintendent/
Deputy Superintendent/
Accountant/SAC
PS/PA
SUPERINTENDING ENGINEER (WORKS), GURUGRAM CIRCLE OFFICE
13. Satish Sharma, S.E
(Works)
Divisional Incharge
Electrical for GGN,
PPT & FBD
Divisions)
Ramesh Sharma,
AE(Elect)
XEN, GURUGRAM
14. Shri Subhash Chander
Verma XEN Assistant Engineers
Hans Raj, Vikas
Kumar, AE (C) (CDC)
Junior Engineers
Ram Phal, Ramesh
Kumar, Sanjay, Vivek
Behl, Krishan Kumar
(E)
XEN, FARIDABAD
15. Shri K.N.Bhatt, XEN Assistant Engineers
Vikas Sharma, AE (C),
Inder Pal, AE (C),
Ankur Hooda AE (C),
Manoj Singal AE (E)
(CDC)
Junior Engineers
Subhash Chand,
Fakruddin, Shamsher
Singh, Ram Dhari,
Ram Parshad (C)
XEN, PANIPAT
16. Shri Vinod Rawal, SDE
Divisional Incharge Assistant Engineers
Rajesh Kumar AE
(C)(CDC), Satvir
Singh, AE (C)(CDC),
Vijay Pal, AE (E)
Junior Engineers
Surender Singh (C) ,
Naveen Kumar (C),
Satish Kumar(C),
Sanjeev Kumar, JE (E)
Annexure:- „B‟
Duties performed by the officers of HPHC :-
1. Establishment branch.
The Superintendent (Establishment) shall report through Chief
Engineer to the DGP (Housing) and Managing Director. The tasks performed by the
branch are listed below:
1. Creation/up gradation of posts of the Corporation.
2. Recruitment/Appointment of the staff.
3. Deputation cases of the employees i.e. deputation terms and
conditions, extension, posting/transfer and repatriation etc. of
the deputationists.
4. Engagement of contractual staff.
5. Appointment of Consultants.
6. Grant of Annual increments, Pay fixation, crossing of
Efficiency Bar and Grant of ACP scale etc of all the
Corporation staff.
7. Service verification of all the deputationists.
8. Circulation / Implementation of all instructions received from
the Government / Haryana Bureau.
9. Posting / transfer / Promotion / determining of seniority of all
employees of the Corporation.
10. Regarding assessment / recruitment of staff from the Haryana
S.S.C/HPSC.
11. Maintenance of service records of all the employees of the
Corporation and deputationists i.e. Personal files and service
books and grant of all kinds of leave.
12. Condemnation / Replacement / Procurement of vehicles of
the Corporation.
13. Maintenance of account of imprest given for purchase of
Petrol.
14. Implementation of welfare schemes of employees
15. Work of diary and dispatch
16. Right to Information Act-2005
17. Citizen Charter.
18. Training Programmes/ Courses.
19. All Court Cases in relation to service matters of the
employees.
20. Re-structuring of divisions or staff of the Corporation and
declaring permanent posts etc.
21. Telephone connection/disconnection and sanctions for
payment of all telephone bills/mobile bills installed in the
office as well as residences of the officers of the Corporation.
22. Maintenance of record of establishment branch
23. ACRs forms of the deputationists /Corporation employees
and their property returns.
24. Disciplinary action cases against the employees,
departmental enquiries proceedings thereof, Charge sheets
and Suspension cases etc.
25. Grant of Advances to the employees i.e. Vehicle Advance,
Wheat Advance, Festival advance, Marriage advance,
Computer Advance, HBA etc.
26. Enlistment of contractors.
27. Agenda Notes of BOD meeting in relation to Establishment
Branch
28. All types of correspondence and others matter in relation to
the service matters and other misc. matters.
2. Drawing branch.
The Drawing Branch shall function at Headquarters under the control of
SE (HQ). He will also coordinate and attend all the meetings of supplies/ contracts
in relation to execution of works. All the reports/cases shall be routed through CE to
the MD. The divisional offices at Panchkula, Madhuban, Rohtak and Hisar shall be
supervised by SE(HQ).
The branch at Headquarters shall perform the following tasks:
1. Checking/processing of:
Rough cost estimates
Detailed estimates
DNITs and
Enhancement cases.
2. Arranging Administrative approval of each work & the enhancements
wherever needed.
3. Submission of monthly status report of works where Administrative
approval exists and funds received but works are yet to be allotted.
4. Arranging approval of specifications and technical sanction of works.
5. Calling of Tenders (checking DNIT) for works. To ensure that tenders are
invited in time against all sanctions received from PHQ other departments,
Boards etc and allotment of works strictly as per administrative approval
and funds received.
6. Issuance of tender notices (to DPR for publication) & and arranging Tender
Allotment Meetings.
7. Processing cases of N.S items and obtaining prior approval.
8. Maintaining a list of pending decisions for each contract and orders of
MD/CE is taken in advance.
9. Technically Checking of quantities / consumption of material and rates in
final bill etc.
10. To ensure that the works which have been completed, their final bills are
being submitted timely by the concerned EE‟s.
11. Arbitration & court cases.
12. Processing of Time Extension cases of works
13. Any other work where technical opinion / action is required.
Besides above, SE (HQ) performs the following duties:
- Performing the duties of State Public Information Officer under RTI
Act, 2005 for the divisional offices Panchkula, Madhuban, Rohtak
and Hisar.
- Monitoring and submission of quality control report by XEN each
month for perusal of Chief Engineer and Managing Director.
- Have a close coordination with PHQ/other departments, Boards etc.
and liaisoning with the Govt. to sort out the pending
issues/approvals.
- Explore the possibility of getting works from other departments as
deposit work and have coordination with all the client departments
who have given deposit works.
- Arranging Review Committee Meetings and submission of fort-
nightly progress report of works.
3. Accounts Branch.
Accounts Branch is controlled by the Manager Finance and shall report to
the MD. The branch performs the following tasks:
1. Pay and allowances and other administrative expenses pertaining to
the officers and staff.
2. Surplus funds analysis, due survey of interest from banks and
investments after due approval.
3. Preparation of balance sheet and its certification by the Chartered
Accountant / Statutory Auditor and its audit from AG‟s office.
Removal of audit objections.
4. Maintenance of accounts and Computerization of account matters.
5 Bank reconciliation.
6. Keeping of Welfare accounts.
7. Correspondence with concerned agencies regarding financial matters.
8. Checking of contractor bills, supplier bills, final bills etc. & their
timely payments.
9. To coordinate with drawing branch regarding receipt of funds and
expenditure incurred on the works under various schemes including
deposit works.
All purchases of office items including stationery and maintenance of
office equipments through Care Taker.
4 Architecture Branch.
This branch functions under the control of Chief Architect and is
coordinated through Chief Engineer, DG(H) to MD. The architecture branch does the
following tasks:
1. Keeping records of all Police lands / maps systematically on
computer.
2. It shall also be responsible for enhancing the use of computers for
architectural purposes.
3. Making drawings for all contracts, list of contracts and their
associated drawings.
4. Incorporating changes as directed in the Plan.
5. Indicating Public Health and Electrical works in all the maps.
6. Preparing elevation drawings.
7. Making / getting Model of layout made as per direction.
5. CIRCLE OFFICE HPHC, GURUGRAM
The Circle office, HPHC shall function at Gurugrm under the control of
Superintending Engineer (Works). He will coordinate and attend all the meetings
pertaining to his Circle. All the reports/cases shall be routed through CE to the MD.
The divisional offices at Gurgaon, Faridabad and Madhuban shall be supervised by
him. The Circle office under his control shall perform the following tasks:
1. Checking/processing of:
Rough cost estimates
Detailed estimates
DNITs and
Enhancement cases.
2. Arranging Administrative approval of each work & the enhancements
wherever needed.
3. Submission of monthly status report of works where Administrative
approval exists and funds received but works are yet to be allotted.
4. Arranging approval of specifications and technical sanction of works.
5. Processing cases of N.S items and obtaining prior approval.
6. Maintaining a list of pending decisions for each contract and orders of
MD/CE is taken in advance.
7. Technically Checking of quantities / consumption of material and rates
in final bill etc.
8. To ensure that the works which have been completed, their final bills
are being submitted timely by the concerned EE‟s.
9. Arbitration & court cases.
10. Processing of Time extension cases of works
11. Any other work where technical opinion / action is required.
Besides above, SE Works is also designated as State Public
Information Officer under RTI Act, 2005 for the divisional offices Gurugram,
Faridabad and Panipat.
6. Divisional Offices at Panchkula, Madhuban, Hisar, Rohtak,
Faridabad, Gurugram and Madhuban.
The divisional offices shall be execute the works and shall be supervised by the
concerned Superintending Engineer. He shall be inspecting the offices of the XEN and the
execution of the contracts at the sites. A report shall be submitted to the Chief Engineer and
Managing Director as per need. The duties of these offices are listed below.
Preparation of Rough cost estimates, detailed estimates, DNITs,
Enhancement cases and submission thereof to headquarter office for
approval.
Entering into an agreement with the agencies on receipt of Minutes of
the Tender allotment Committee and submission of copies of
agreement to headquarters office.
Monitoring of works when it reaches at the stage of 25%, 50%, 75%
and 100% and taking timely action in terms of the agreement if the
progress of work does not commensurate with the time schedule.
Inspection of works and also to ensure that the quality of work is as per
specification.
Physical Verification of Stock and submission of quarterly returns to
headquarter.
Assessment of stock required for various works.
Sending list of decisions required to Drawing branch and getting orders
from MD / CE in advance.
Evaluation of stock
Reconciliation of stock account on quarterly basis with Accounts
branch.
Arbitration cases / Court cases, hearing cases and to also attend hearing
clause II cases.
To review each contract and when the work reaches at a stage of 95%
and, if any, enhancement in work / agreement is required; the
enhancement case with full justification may be submitted
immediately.
To send a completion report of work along with test report of Electrical
and Public Health works as soon as the work is completed and
simultaneous action taken for its handing over to the client department.
To submit contractor‟s bill. All formalities such as approval of NS
items, enhancement in work, if any, time extension etc must be ensured
before submission of final bill.
To submit a case for refund of security only after handing over the work
to the client deptt and its satisfactory report from them.
In addition to above, the following checks/records is also to maintained
at divisional office:
Stock registers along with bin cards
Contractor ledger, Contractor bill ledger
Agreement register, Original agreements
Register of works, containing details of allotment of work, schedule date
of completion, Amount of Agreement, HSR rate at which the tender has
been allotted, likely date of completion of the work, Actual date of
completion of the work, Actual cost of completion of the work,
recoveries to be made from the contractor, if any etc.
All the expenditure incurred on the works through bills, stock accounts, Imprest etc
may be booked against each work and reconciled at headquarter by the 15th of each
month. SACs may be directed to visits the headquarters office for reconciliation.
Register of MBs received and issued to the concerned JEs, Measurement
Books and Standard measurement books of the works already completed
Register of Assets/T&P including fixed assets.
Petty cash adopted for operation of imprest account and advances
Register of Deposit at calls/drafts received on account of earnest money
receipt and release
Inspection registers of each site
Tender sale register
Log books and GR books. GR books with four leaves of each may be
used and one copy thereof may be sent to Drawing Branch for updating
their records.
To keep the data of works (devised in a format in Microsoft Access)
updated every month so that the client department may familiar with the
works undertaken, their status, etc. placed on the web site of the
corporation.
The respective and concerned officers may decide and issue further
distribution of work amongst the staff. They may also add any item if needed.
Each branch shall maintain its respective files separately.
Annexure-„C‟
DIRECTORY OF OFFICERS AT HEADQUARTERS PANCHKULA
Sr.
No
Name of Officers
S/Sh.
Designation Telephone Residence
address
Mobile No.
Official Residence 1 B.S.Sandhu,IPS Chairman and Managing
Director
5004200
2561838
2750400 # 21/7, CHD 9876030006
2. K.Selvaraj, IPS DG HPHC 5004202 2546548 #1374/19 B, CHD 9417001404
2 Smt. Lily Rai, Chief Architect 5004205 2745458 #5/2,CHD 9814042244
3 Sanjay Mahajan Chief Engineer 2566410 2583593 #328/12,PKL 8566033922
4 Sandeep Arora S.E (Hqr.) 5004221 - #837/16,PKL 9417177318
5 Ram Parkash Senior Architect(CDC) 5054238 - #234/22, CHD 9876485437
6. Mohinder Singh Executive Engineer (Elect.) 5004228
2580803 #324/16, PKL 9466949968
7 M.K.Jain Manager Finance 5004203 - #567/21, PKL 8059900999
8 Virender Singh Section Officer 5004215 - #1393, Ist Floor,
Sector-11,
Panchkula
9467694227
9 Maya Ram Architect 5004230 - 82, Hem Vihar,
Phase-II, Baltana
9417495757
10 Rajesh Kumar
Sharma
Private Secretary 5004208 - 3037/41-D CHD 8444000007
11 Smt. Suman Gupta Superintendent
(Establishment)
5004204 - 1256/22-B, CHD 8054981256
12 Sanjeev Passi Superintendent (Works) 5004209 - 1225/4, Panchkula 9815985510
13 Smt. Sunita Sharma Superintendent (Accounts) 5028245 - 500/61, CHD 9465217435
Circle Office and Divisional Offices of the Haryana Police Housing Corporation
Circle office Gurgaon Panchkula
Sh. Satish Sharma, SE(Works)
Commissioner of Police Gurgaon, Civil Lines, Near Nehru
Stadium, Gurgaon
Ph. No. 0124-2329648, M No. 09416067465
Sh. Sandeep Arora ,SE(HQ)
Plot No.C-10, Sector-6, Panchkula
Ph. No. 0172-5004221, M. No.09417177318
Divisions:- Divisions:-
Gurgaon Panchkula :
Subhash Verma, XEN
Commissioner of Police Gurgaon, Civil Lines, Near Nehru
Stadium, Gurgaon
Ph. No. : 0124-2328648, M. No.09215187898
Sh. Sukhbir Singh, XEN
Police Lines , Moginand,
Panchkula
Ph. No. : 01733-253061, M. No.09417513593
Faridabad Madhuban
Sh. K. N.Bhatt, XEN
Police Lines, Faridabad
Ph. No. : 0129-2270011, M. No.09999733666
Sh. Sanjeev Verma, XEN
Near HVPN, Madhuban
Ph. No. :0184- 2390384, M. No.09416470248
Panipat Hisar
Sh. Vinod Rawal, SDE ,Divisional Incharge.
Behind City Police Station Panipat
0180-2630400
M. No.09996785000
Harish Sharma, SDE, Divisional Incharge
Behind City Police Station
Ph No. : 01662-225639, M. No.08901429699
Rohtak
Sh.Rajpal, SDE, Divisional Incharge
KOTHI NO. 7, PTC Sunaria
Phone No. 0123-2600206, M. No.09416428589
Electrical Divisions
Sh. Ramesh Sharma, SDE, Incharge
Police Lines, Gurgaon
Ph. No. : 0124-2328648
M. No.9650482626,9416355258
Sh. Mohinder Singh, XEN
Plot No.C-10, Sector-6,
Panchkula
Ph. No. 0172-5004228, M. No.9466949968
“ANNEXURE-D”
Sr.
No.
Name of the Post Scale of pay Correspon
ding
Grade Pay
Remarks
Name of
Pay
Band
Corresponding Pay
Band
1. Chairman - - - As per terms and conditions fixed by Govt.
2. Managing Director HAG
Rs.75500
(A/I @
3%)
80,000
Nil Nil IPS Ex-Cadre Post in the rank of DGP
3. DG Police Housing HAG
Rs.75500
(A/I @
3%)
80,000
Nil Nil IPS Ex-Cadre Post in the rank of DGP
4. Chief Engineer PB-4 37400-67000 10000
5. Chief Architect PB-4 37400-67000 10000
6. Superintending
Engineer
PB-3
PB-4
i) Rs.15600-39100
ii) Rs.37400-67000 after 3 years regular
satisfactory service as
Superintending Engineer.
8000
8700
7. Senior Architect PB- 4 37400-67000 8700
8. Executive Engineer PB-3 15600-39100 6000
9. Manager Finance and
Accounts
PB-2 9300-34800 5400 Deputation post to be filled up from A.G
Haryana.
10. Company Secretary PB-2 9300-34800 5400
11. Assistant District
Attorney/Law officer
- - - Deputation post to be filled up from
Prosecution Department. Incumbent will get
his own pay scale.
12. Architect PB-3 15600-39100 6000
13. Assistant Architect PB-2 9300-34800 5400
14. Architectural Asstt PB-2 9300-34800 4000
15. Senior Draftsman for
Architect Wing
PB-2 9300-34800 4000
16. Junior Draftsman for
Architect Wing
PB-2 9300-34800 4000
17. Assistant Engineer
PB-2 9300-34800 5400
18. Superintendent
(Estt- 1)
(Works -2)
PB-2 9300-34800 4200 One for Establishment, Two for Works.
19. Private Secretary PB-2 9300-34800 4200
20. Personal Assistant PB- 2 9300-34800 4000
21. Section Officer - - - Deputation post to be filled up from Finance
Department. Incumbent will get his own pay
scale.
22. Deputy
Superintendent
PB- 2 9300-34800 4000
23. Assistant PB- 2 9300-34800 3600
24. Circle Head
Draftsman
PB- 2 9300-34800 4000
25. Head Draftsman PB- 2 9300-34800 4000
26. Draftsman PB- 2 9300-34800 3600
27. Accountant PB- 2 9300-34800 4000 Deputation post to be filled up from A.G
Haryana.
28. Sr. Scale Stenographer PB- 2 9300-34800 3600
29. Junior Scale
Stenographer
PB- 1 5200-20200 2400
30. Steno-Typist PB- 1 5200-20200 1900
31. Clerk PB- 1 5200-20200 1900
32. Junior Engineer PB- 2 9300-34800 4000
33. Sr. Accounts Clerk PB- 2 9300-34800 3600
34. Sub Divisional Clerk
PB- 1 5200-20200 2400
35. Drivers PB- 1 5200-20200 2400
36. Peon -IS 4440-7440 1300 DIMINISHING CADRE
37. Sweeper -IS 4440-7440 1300
38. Sweeper cum
Chowkidar
-IS 4440-7440 1300
39 Site helper -IS 4440-7440 1300
ANNEXURE „E‟
HARYANA POLICE HOUSING CORPORATION LTD., PANCHKULA
CITIZEN‟S CHARTER
The main object of this Corporation is the construction of residential as well
as non-residential buildings for the Police Department. The non-residential buildings
include Police Stations, Police Lines, Police Posts, Training Centres, Offices, Welfare
Centres, Schools etc. whereas residential buildings include houses for all ranks of
Police Force, Barracks, Messes etc. In addition, the Corporation undertakes
construction of houses and other buildings for Jails Department, Government
Departments, Boards, Corporations and Government Undertakings as deposit works.
The Corporation also took up repair works of non residential buildings of Police
Department under 12th Finance Commission for the period 2006-2010 and
constructing training infrastructure under 13th Finance Commission for the period
2012-15.
The main features of the working procedure of this Corporation are that the
construction works are divided into various projects, which are controlled by XENs at
the divisional level. Proper control is maintained on storage and distribution of
material and a strict watch is kept from the date of allotment of work till the work is
completed. The Corporation is committed to adopt modern techniques of
constructions. Overhead expenditures of the Corporation are low as compared to
other construction agencies doing the same kind of work in Haryana. HPHC has
established its reputation for maintaining speed, economy, quality and excellent
construction.
Any contractor or person who is interested in participating in the tenders
floated by the Corporation can apply to Chief Engineer for enlistment according to
Haryana Police Housing Corporation Limited (Regulation and Enlistment of
contractors Rules-2010 uploaded in Corporation‟s web site ) in any one of the
following categories:-
Tendering Limit Class Enlistment fee (for two
years)
No Limit “AAA” Rs. 18,000/-
Upto Rs. 250.00 lacs “AA” Rs. 10,000/-
Upto Rs. 100.00 lacs “A” Rs. 7,000/-
Upto Rs. 50.00 lacs “B” Rs. 3,000/-
Upto Rs. 10.00 lacs “C” Rs. 2,000/-
The original enlistment is for two years and subsequent renewal of enlistment
can be had by depositing half of the original fee. To have healthy competition, the
contractors who have been enlisted by any Government department, Board or
Corporation have been allowed to bid but they will get enlisted with the Corporation
after allotment of works if they are not earlier enlisted with the Corporation.
Similarly, the suppliers for building materials like public health, electrical,
joinery, flooring, false ceiling etc. are also being empanelled. A token fee of
Rs.5000/- each is charged from them.
TIME TO DELIVER THE SERVICE
The whole process from receipt of the proposal to allotment of work takes
about three to four months as detailed below. The bills submitted by contractors are
passed promptly. Drawings are prepared by the Architecture Branch of the
Corporation or consultant Architect engaged by the HPHC. The suggestions of the
client are incorporated to his satisfaction and all endeavours are made to adhere to the
time schedule.
TIME CHART
Details of Citizen Services delivered by the Haryana Police Housing Corporation.
Sr.No. Name/Particulars of the service Current mode
of delivery of
service
(Manual/electr
onic)
Time lines prescribed
for delivery of the
service, if any,
1 Receipt of proposal:-
(i) Preparation and approval of
drawings
Manual 20 days
(ii) Preparation of Rough Cost
estimates
Manual 15 days
2 Receipt of funds
(i) Preparation of detailed estimate. Electronic 45 days
(ii) Detailed Notice Inviting Tender Electronic 45 days
(iii) Receipt of tenders E-tendering 45 days
(iv) Preparation of Comparative
statement
Electronic 15 days
(v) Tender Allotment Committee
meeting
Manual 15 days
(vi) Allotment of work by XEN Manual 15 days
3 Execution of works
(i) Payment of running bills Manual Concerned division has
to submit bill/s on
monthly basis and after
receipt of bill at Head
Office payment is
released within 7 days
(ii) Completion of work Manual Time for completion
depends on the quantum
and type of work and
ranges from 6 months to
18 months generally
(iii) Final Bills of completed works Manual Submitted to Head
Office within 3 months
of completion of works.
(iv) Checking of final bills by
Accounts Branch and sending to
Drawing Branch
Manual 10 days
(v) Checking of final bills by Drawing
Branch and submitting for
sanction
Manual 15 days
(vi) Release of payment Electronic After checking and
resubmission of final bill
by Drawing Branch the
payment is released
within a week via e-
payment system .
The time for completion depends on the quantum and type of work and
ranges from 6 months to 18 months generally.
REDRESSAL OF GRIEVANCES
Sh. Mohinder Singh, XEN(Electrical) has been appointed as Nodal Officer
for Public Grievances Redressal of this Corporation. Officers upto the level of XEN
remain available at divisional office between 11.00 A.M and 12.00 noon during
working days for the purpose of meeting the public, for prompt redressal of their
grievances and complaints.
WHOM TO CONTACT IF THINGS GO WRONG
Problems faced by the contractors, clients and employees are sorted out at the
level of S.Es and XENs in the first instance. Their names and contact numbers are as
follow:-
Sr. No. Name and designation Telephone no.
1 Sh. Sandeep Arora,
Superintending Engineer (Hqrs), Panchkula
0172-5004221
2. Sh. Satish Sharma,
Superintending Engineer(Works), Circle office
Gurugram
0124-2329648
3 Sh. Subhash Verma, Executive Engineer, HPHC
Gurugram
0124-2328648
4 Sh. Sukhbir Singh, Executive Engineer, HPHC
Panchkula
01733-253061
5 Sh. Sanjeev Kumar, Executive Engineer, HPHC
Madhuban
0184-2390384
6 Sh. K.N.Bhatt, Executive Engineer, HPHC
Faridabad
0129-2270011
7 Sh. Mohinder Singh, Executive Engineer(Electrical),
HPHC Panchkula
0172-5004228
8 Sh. Harish Sharma(SDE), Divisional Incharge, Hisar 01662-277550
9 Sh. Raj Pal(SDE), Divisional Incharge, Rohtak 01262-600206
10 Sh. Vinod Rawal, SDE, Divisional Incharge, Panipat 0180-2630400
However, the Managing Director, and Chief Engineer at Head office (see
below) are also available to listen to and sort out the problems of the contractors,
clients and employees. Their details are as follow:-
1. Sh. B.S.Sandhu, IPS
Chairman and Managing Director
0172-2561838
2 Sh. Sanjay Mahajan,
Chief Engineer
0172-2566410
Annexure-„F‟
LIST OF OFFICERS APPOINTED/DESIGNATED AS PER THE RIGHT TO
INFORMATION ACT 2005
S.No. Designation Office Address Telephone No. Appointed as
1. Chief Engineer,
HPHC
Haryana Police Housing
Corporation Ltd., Plot No. C-10,
Sector-6, Panchkula
0172-2566410 First Appellate Authority.
2. Superintending
Engineer (Hqrs)
Haryana Police Housing
Corporation Ltd., Plot No. C-10,
Sector-6, Panchkula
0172-5004221 State Public Information
Officer for Head Quarters and
Divisional offices Panchkula,
Madhuban, Hisar and Rohtak.
3. Superintending
Engineer(Works)
Superintending Engineer (Works),
Haryana Police Housing
Corporation, Gurugram
O/o Commissioner of Police
Gurgaon, Civil Lines, Near Nehru
Stadium, Gurugram
0124-2329648 State Public Information
Officer for Divisional offices
Gurgaon, Faridabad and
Panipat.
4 Executive
Engineer, HPHC
Panchkula
Executive Engineer, Haryana
Police Housing Corporation,
Panchkula
Police Lines Panchkula
01733-253061 State Assistant Public
Information officer for
Panchkula, Ambala and
Yamunanagar Districts.
5 Executive
Engineer, HPHC
Madhuban
Executive Engineer, Haryana
Police Housing Corporation,
Madhuban
Near 132 KVA Electric Sub
Station Madhuban(Karnal)
0184-2390384 State Assistant Public
Information officer for
Karnal, Kaithal and
Kurukshetra Districts.
6 Divisional
Incharge, HPHC,
Hisar
Divisional Incharge, Haryana
Police Housing Corporation Hisar
Behind Police Station City, Hisar.
01662-277550 State Assistant Public
Information officer for Hisar,
Fatehabad and Sirsa Districts.
7 Executive
Engineer, HPHC
Faridabad
Executive Engineer, Haryana
Police Housing Corporation,
Faridabad
Kothi No.1, Type-III Sector-30
Police Lines, Faridabad
0129-2278100 State Assistant Public
Information officer for
Faridabad, Mewat and Palwal
Districts.
8 Executive
Engineer, HPHC
Gurgaon
Executive Engineer, Haryana
Police Housing Corporation,
Gurugram
O/o Commissioner of Police
Gurgaon, Civil Lines, Near Nehru
Stadium, Gurugram
0124-2328648 State Assistant Public
Information officer for
Gurugram, Mahindergarh,
and Rewari, Districts.
9 Divisional
Incharge, HPHC,
Rohtak
Divisional Incharge, Haryana
Police Housing Corporation,
Rohtak
Govt. Quarter No. 07 (type-II),
Police Complex, Sunaria, Rohtak
01262-600206 State Assistant Public
Information officer for
Rohtak, Jhajjar, Bhiwani.
10 Divisional
Incharge, HPHC,
Panipat
Divisional Incharge, Haryana
Police Housing Corporation,
Panipat
Old DSP Residence behind Police
Station City Panipat.
0180-2630400 State Assistant Public
Information officer for
Panipat, Sonipat, Jind.