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Agenda 3.21.16

Item 5.1

Approved:3-21.16

HARRISBURG SCHOOL DISTRICT BOARD OF SCHOOL DIRECTORS

REGULAR MEETING MINUTES TUESDAY, FEBRUARY 16, 2016

Prior to the Call to Order, the Board Secretary read the following statement:

“Once the meeting is called to order no public comment slips will be accepted by the Board. Public comment is limited to Harrisburg City residents only. School District Policy 903 will be followed during the Board of School Directors public meeting. Copies of this policy are on the table in the back of the room.”

1. & 2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The Board of School Directors of the Harrisburg School District held a regular meeting on Tuesday, February 16, 2016 in the boardroom of the Administration Building, 1601 State Street, Harrisburg, PA 17103 pursuant to due notice to each Board Member. Danielle Robinson, President, Board of School Directors, called the meeting to order at 6:40pm followed by the flag salute.

3. ROLL CALL & ANNOUNCEMENTS Roll Call:

Lionel Gonzalez Present (8) Present (0) Absent (1) Vacant Alan Kennedy-Shaffer Present Matthew Krupp Present Judd R. Pittman Present Danielle Robinson Present Ellis R. Roy, Jr. Present James R. Thompson Present Melvin Wilson, Jr. Present Present: Dr. Sybil Knight-Burney, Superintendent Samuel T. Cooper, III, Esq., Solicitor William R. Gretton, III, Interim Chief Financial Officer and Business Administrator Dr. Audrey Utley, Chief Recovery Officer

Carol Kaufmann, Board Secretary

Harrisburg School District Board of School Directors Regular Meeting Minutes – February 16, 2016

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3. ROLL CALL & ANNOUNCEMENTS-continued Ms. Robinson stated an Executive Session was held this evening from 5:30-6:34pm to receive information regarding transportation, city trash removal fees, personnel matters, tax assessment matters, and legal matters.

4. APPROVAL OF FEBRUARY 16, 2016 AGENDA

Motion: Mr. Roy moved to amend the February 16, 2016 agenda as follows:

Combine language of Item 9.3H with Item 9.3G because they refer to the same contract;

Add Item 9.3H Approve the Release and Settlement Agreement between a former employee and the Harrisburg School District, as presented;

Add Item 9.3M Approve contract with Transportation Consultative Services, Inc. not to exceed an amount of Five Thousand Dollars ($5,000.00);

Add Item 9.3N Approve STIPULATION AND JOINT MOTION FOR AGREED UPON ORDER regarding South Lodging, Ltd. vs. Dauphin County Board of Assessment Appeals, located at 23 South Second Street, Harrisburg, Dauphin County, Pennsylvania (a/k/a "Crowne Plaza Hotel"), Parcel No. 03-004-018), in the matter of 2013-CV-8870-TX;

Add Item 9.3O Approve mediation between the Harrisburg School District, Howard D. Venzie, Jr., Mediator, and Whitney Bailey Cox & Magnani.

Second: Mr. Pittman Discussion: Mr. Cooper noted the agenda date appears incorrect and should be changed from “January 19, 2016” to “February 16, 2016.” Roll Call: Mr. Gonzalez Yes (8) Yes Mr. Kennedy-Shaffer Yes (0) No Mr. Krupp Yes Mr. Pittman Yes Motion carried Mr. Roy Yes Mr. Thompson Yes Mr. Wilson Yes Ms. Robinson Yes

Motion: Mr. Pittman moved to approve the amended agenda as presented. Second: Mr. Krupp Discussion: None Roll Call: Mr. Kennedy-Shaffer Yes (8) Yes Mr. Krupp Yes (0) No Mr. Pittman Yes Mr. Roy Yes Motion carried Mr. Thompson Yes Mr. Wilson Yes Mr. Gonzalez Yes Ms. Robinson Yes


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5. APPROVAL OF MINUTES 5.1 January 19, 2016 5.2 February 8, 2016

Motion: Mr. Pittman moved to approve the amended agenda as presented. Second: Mr. Roy Discussion: None Roll Call: Mr. Krupp Yes (8) Yes Mr. Pittman Yes (0) No Mr. Roy Yes Mr. Thompson Yes Motion carried Mr. Wilson Yes Mr. Gonzalez Yes Mr. Kennedy-Shaffer Yes Ms. Robinson Yes

6. PUBLIC COMMENT-AGENDA ITEMS (Time limit of three minutes per person) Sylvia E. Rigal-609 Curtin Street-asked who Hasan Educational Consultant on a check register. Item 10.1,

#14 is missing the word “Academy “ under Location for Camp Curtin.

At this time it was brought to the Board’s attention that two John Harris students had a non-agenda item to present to the Board. Ms. Robinson called for a motion to allow the students to present their concern at this public comment period rather than have them wait until the end of the meeting. Motion: Mr. Krupp moved to permit two John Harris students to present a non-agenda item concern at this point in the meeting. Second: Mr. Roy Discussion: None Roll Call: Mr. Pittman Yes (8) Yes Mr. Roy Yes (0) No Mr. Thompson Yes Mr. Wilson Yes Motion carried Mr. Gonzalez Yes Mr. Kennedy-Shaffer Yes Mr. Krupp Yes Ms. Robinson Yes

Akeim Murray, 1505 Vernon Street, and Kenneth Lee, 1J Hall Manor, presented updated information regarding the lack of Advanced Placement (AP) courses at John Harris campus. This matter impacts another student and prevents the student from being the class valedictorian because AP courses are weighted different than regular courses. Mr. Murray and Mr. Lee brought this matter to the Board on November 14, 2015 and were asked by the Board at that time to collect additional information regarding the number of students who this impacts. Mr. Murray and Mr. Lee provided a petition with student signatures asking for more AP classes at John Harris. The list was given to Mr. Pittman as chair of the Academic, Instruction, and Student Services Committee of the Board. Mr. Murray and Mr. Lee told the Board there is no AP certified teacher at John Harris, however, they do know a teacher who is willing to become certified if the District pays the associated costs. Several member commented, Ms. Robinson thanked the students for their follow-up, and stated the matter will be addressed by administration.


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7. REPORTS 7.1 Superintendent-Dr. Sybil Knight-Burney

Governor's Campaign: It's On Us PA

Discovery Education

SEEK & The American Council of Engineering Companies

First Tech Challenge Robotics Interstate Competition

Cougars College Signing

Parent & Community Engagement Outreach Session

Capital Region Water Initiative

Metro Bank Donation

MMSA Enrollment

Winners of Harrisburg University's Financial Literacy Contest

African American Read-In

500 Men Reading

Ben Franklin Teacher Recognition

Visit to Lebanon Valley College

Secretary Pedro Rivera's (PDE) upcoming press announcement at MMSA on Feb. 29th 7.2 Harrisburg Public Schools Foundation-Karen Snider, Executive Director

Ms. Snider reported that the Adopt-A-Classroom project is about half-way complete; mini-grants totaling $19,000 have been awarded; EITC contribution total nearly $500,000, the highest contributor is Penn National at $300,000 and recently added Phillips. A summary handout was distributed to the Board. A writer’s workshop is pending and support will be provided to the ROAR Academy. Teacher Recognition Award nominations will be accepted until March 31, 2016. Ms. Snider stated anyone can nominate a teacher. Ms. Robinson thanked Ms. Snider for her work and that of the Foundation.

7.3 Academic, Instruction, and Student Services Committee-Judd Pittman, Chair Mr. Krupp reported that a meeting was held on February 11, 2016 to review the 2016-2017 school calendar and the secondary course catalog. The next meeting will be February 23, 2016 at 6:00pm in the boardroom.

7.4 Ad Hoc Negotiations/Human Resources Committee-Danielle Robinson, Chair Ms. Robinson reported that she met with Dr. Knight and Mr. Freeman on February 11, 2016 to review the personnel actions for the February 16, 2016.

7.5 Budget, Facilities, and Finance Committee-Matthew Krupp, Chair Mr. Krupp reported that meetings were held on February 1 and 8 to discuss and review items related to the February 16, 2016 board meeting, the refinancing of loans, and received the 2014-2015 audit report on February 8.

7.6 Community Relations Committee-Ellis Roy, Jr. Chair Mr. Roy stated he met with Dr. Knight and Mr. Wilson on January 28, 2016 to discuss current partnerships and to learn about current public relations efforts to alter the perception of the District to something more positive. The Committee plans to hold a community forum to gain input to promote a positive image.

7.7 Policy and Procedure Committee-Alan Kennedy-Shaffer, Chair Mr. Kennedy-Shaffer reported that Committee meetings have moved to the fourth Tuesday of each month at 5:30pm and will be held in the boardroom at Lincoln preceding the Academic Committee meetings. Mr. Kennedy-Shaffer pointed out that the second reading of Policy 903 Public Participation in Board meetings was on tonight’s agenda. Adoption of the revised policy means residents do not have to fill out comment slips in advance and there is no more separation of agenda and non-agenda items. The next meeting will be on February 23, 2016 at 5:30pm.


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7. REPORTS 7.7 Policy and Procedure Committee-continued

Mr. Pittman thanked Mr. Kennedy-Shaffer for the collaboration to make committee meetings back-to-back.

7.8 Harrisburg Community College Delegate Report-Melvin Wilson, Jr. Mr. Wilson reported on the P.A.S. (Positive Academic Success) program, noting we have a significant number of students with disabilities that should have more opportunities for college; efforts to broaden the College in High School program so students who want to go to college have the opportunity to do so; on the SOAR (Students Occupational and Academically Ready) program which has funds available for students; and that he is meeting with HACC administration to have a culinary program at HACC Midtown and that there is a core group of our students who are interested.

7.9 Capital Area Intermediate Unit Delegate Report No report. 7.10 Chief Recovery Officer -Dr. Audrey Utley

Dr. Utley stated we are midway in the recovery plan, a CRO Advisory meeting will be held next week, and updates to the recovery plan and recommended amendments will be presented to the Board in sections.

8. BUDGET ADMINISTRATION The Administration recommends approval of the following items:

Item Check Register Date

Check Numbers Amount

8.1 1-22-16 108721-108814 $1,641,639.20

8.2 1-29-16 108815-108930 $336,988.23 8.3 2-5-16 108931-109038 $830,294.91 8.4 2-5-16 109939109940 $1,805.20 8.4a 2-12-16 109041-109115 $919,004.57 TOTAL $3,729,732.11

Motion: Mr. Gonzalez moved to approve Items 8.1-8.4a as presented. Second: Mr. Pittman Discussion: None Roll Call: Mr. Roy Yes (8) Yes Mr. Thompson Yes (0) No Mr. Wilson Yes Mr. Gonzalez Yes Motion carried Mr. Kennedy-Shaffer Yes Mr. Krupp Yes Mr. Pittman Yes Ms. Robinson Yes


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8. BUDGET ADMINISTRATION 8.5 Treasurer’s Report for the month ending January 31, 2016

Motion: Mr. Roy moved to approve Item 8.5 as presented. Second: Mr. Pittman Discussion: None Roll Call: Mr. Thompson Yes (7) Yes Mr. Wilson No (1) No Mr. Gonzalez Yes Mr. Kennedy-Shaffer Yes Motion carried Mr. Krupp Yes Mr. Pittman Yes Mr. Roy Yes Ms. Robinson Yes

8.6 Budget Transfers: 2015-2016

It is the recommendation of the Business Administrator hat the Board approve the following budget transfers: A. ACCOUNT NUMBER DESCRIPTION FROM TO 1011100003055110/562 econdary Tuition $50,000.00 1026500000060000/762 Maintenance Capital Equipment $50,000.00 Total $50,000.00 $50,000.00 Explanation: Replacement of maintenance vehicle.

B. ACCOUNT NUMBER DESCRIPTION FROM TO 1014410000055390/561 Tuition – Juvenile Detention $300,000.00 1027200000068101/626 Gasoline 100,000.00 1011100001009110/240 Tuition – Melrose $100,000.00 1011100001004150/121 Salaries – Downey $100,000.00 1052500000055922/939 Capital Reserve $600,000.00 Total $600,000.00 $600,000.00 Explanation: To fund current ESCO Project.

C. ACCOUNT NUMBER DESCRIPTION FROM TO 1011905601015151/610 SIG Supplies – Camp Curtin $5,000.00 1011905601015170/610 SIG Supplies – Camp Curtin $5,000.00 1011905601015180/610 SIG Supplies – Camp Curtin $5,000.00 1011905601015490/757 SIG Capital Equip $15,000.00 Total $15,000.00 $15,000.00 Explanation: Provide computer hardware for SIG at Camp Curtin.

D. ACCOUNT NUMBER DESCRIPTION FROM TO 1021700000055100/151 Student Services Salaries $5,000.00 1021700000055100/345 Student Services Temp Salary $5,000.00 Total $5,000.00 $5,000.00 Explanation: Payment for outside services for PIMS project.


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8. BUDGET ADMINISTRATION 8.6 Budget Transfers: 2015-2016-continued

E. ACCOUNT NUMBER DESCRIPTION FROM TO 1052000000055902/939 2009 Series A Bond $155,000.00 1052000000055915/939 Series 2015 Bond $155,000.00 Total $155,000.00 $155,000.00 Explanation: Bond Refinancing. F. ACCOUNT NUMBER DESCRIPTION FROM TO 1012000000056310/648 Tech Supplies – Special Ed $2,000.00 1012000000056310/757 N/C Hardware – Special Ed $2,000.00 Total $2,000.00 $2,000.00 Explanation: Purchase camera’s for PSSA testing. G. ACCOUNT NUMBER DESCRIPTION FROM TO 1011100001013110/610 Scott School Supplies $800.00 1011100001013110/324 Scott Prof Education $800.00 Total $800.00 $800.00 Explanation: To cover the cost of Scott School Teachers to attend a workshop.

Motion: Mr. Roy moved to approve Items 8.6, A-G as presented. Second: Mr. Pittman Discussion: Mr. Wilson questioned Item B and if the transfer is made would there be funds to pay for education to students in juvenile detention for the remainder of the year. Mr. Gretton said there are funds to pay for this cost and it is required by the Commonwealth. He added that funds were expended quicker than expected from the ESCO project because of the heating control problems of last fall/early winter. Roll Call: Mr. Wilson Yes (7) Yes Mr. Gonzalez Yes (1) No Mr. Kennedy-Shaffer Yes Mr. Krupp Yes Motion carried Mr. Pittman Yes Mr. Roy Yes Mr. Thompson Yes Ms. Robinson Yes


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9. OTHER FISCAL MATTERS 9.1 Use of Facilities

The following requests have been received by the Business Services Office and are submitted to the Board of Directors for approval based upon availability subject to Policy 707 of the Harrisburg School District Board Policy Manual A. GROUP: John Harris Student Government

LOCATION: John Harris High Auditorium ACTIVITY: Cougar Talent Show DATE(S): March 11, 2016 TIMES: 3:00pm – 9:00pm COST: Class I – No Rental Fee RESPONSIBLE: Jenna Peachey

B. GROUP: Harrisburg Broncos Midget Football

LOCATION: William Penn Football Field and Surrounding Fields ACTIVITY: Youth Football Practice and Scrimmage DATE(S): May 2, 2016 October 31, 2016 TIMES: M-F- 6:00pm - 8:00pm

Saturday – 8:00am – 5:00pm COST: Class III – No Rental Fee RESPONSIBLE: Juan Bratcher

C. GROUP: United Way Capital Region

LOCATION: Lincoln Administration ACTIVITY: Educational Town Hall Meeting DATE(S): February 22, 2016 TIMES: 6:00pm - 8:00pm COST: Class III – No Rental Fee RESPONSIBLE: Nathaniel Gadsden

D. GROUP: Harrisburg Young Professionals

LOCATION: William Penn Field & Surrounding Fields ACTIVITY: Flag Football DATE(S): April 10, 2016 – May 29, 2016 (Sunday only)

April 5, 2016 – May 31, 2016 (Tuesday evening) June 16, 2016 – August 18, 2016 (Thursday evening)

TIMES: 8:30am – 1:00pm 5:30pm – 7:30pm 5:30pm – 8:30pm

COST: $1,500.00 - Class IV (Seasonal Fee) RESPONSIBLE: MaryKate Holder

E. GROUP: Post 733 Community Outreach

LOCATION: Ben Franklin Gymnasium ACTIVITY: Re-fueling Education – Backpack Supplies DATE(S): February 21, 2016 TIMES: 3:00pm - 6:00pm COST: Class III – No Rental Fee RESPONSIBLE: Calvin Hynson


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9. OTHER FISCAL MATTERS 9.1 Use of Facilities-continued

F. GROUP: Youth Step USA – Dauphin County LOCATION: John Harris High Auditorium - Cafeteria ACTIVITY: National Step Championship Show DATE(S): May 27, 2016 and May 28, 2016 TIMES: Friday - 4:00pm – 10:00pm

Saturday – 2:00pm – 10:00pm COST: Class III – No Rental Fee

$280.00 - Custodial Fee $420.00 – Security (Friday and Saturday)

RESPONSIBLE: Larry Moore and Brock Harris

G. GROUP: Marching Cougars Band Boosters LOCATION: Kimber Gym Concession Stand ACTIVITY: Concessions DATE(S): March 5, 2016 TIMES: 8:00am – 11:00pm COST: Class I – No Rental Fee RESPONSIBLE: Danielle Robinson

Motion: Mr. Roy moved to approve Items 9.1, A-G as presented. Second: Mr. Pittman Discussion: Ms. Robinson stated she would abstain for Item 9.1G. Roll Call for Items 9.1A, B, C, D, E, and F: Mr. Wilson Yes (8) Yes Mr. Gonzalez Yes (0) No Mr. Kennedy-Shaffer Yes Mr. Krupp Yes Motion carried Mr. Pittman Yes Mr. Roy Yes Mr. Thompson Yes Ms. Robinson Yes

Roll Call for Item 9.1G: Mr. Wilson Yes (7) Yes Mr. Gonzalez Yes (0) No Mr. Kennedy-Shaffer Yes (1) Abstain Mr. Krupp Yes Mr. Pittman Yes Motion carried Mr. Roy Yes Mr. Thompson Yes Ms. Robinson Abstain


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9. OTHER FISCAL MATTERS 9.2 Fundraiser Requests

The Business Administrator recommends approval of the following fundraiser requests: A. GROUP: Marshall Math/Science

ACTIVITY: Beats and Basketball DATE: April 8, 2016 REASON: Profits will be used towards student activities, PE equipment, and to

support student store. COMPANY: n/a PRICE: $5.00 PROFIT: 100% RESPONSIBLE: Avery Cloud

B. GROUP: National Junior Honor Society Marshall Math/Science

ACTIVITY: Valentine’s Candy Gram Sale DATE: February 9, 2016 – February 11, 2016 REASON: Profits will be used towards NJHS activities, 8th grade dance, and end of

year trip COMPANY: n/a PRICE: $1.00 PROFIT: 50% RESPONSIBLE: Ayana Casey

C. GROUP: Art Attack SciTech School

ACTIVITY: Open Mic Night DATE: March 4, 2016 REASON: Profits will be used towards sponsorships and helping students with

competition fees. COMPANY: Panera Bread and Starbucks PRICE: $3.00 or $5.00 at door PROFIT: 100% RESPONSIBLE: George Elo

D. GROUP: Marching Cougars Band Boosters

ACTIVITY: Sub Sale DATE: February 8, 2016 – February 19, 2016 REASON: Profits will be used towards supplies for the marching band. COMPANY: R&K Subs PRICE: $6.00 PROFIT: 40% RESPONSIBLE: Danielle Robinson

E. GROUP: Marching Cougars Band Boosters

ACTIVITY: Flashlight Sale DATE: February 8, 2016 – March 5, 2016 REASON: Profits will be used towards supplies for the marching band. COMPANY: Hybridlight PRICE: $30.00 PROFIT: 50% RESPONSIBLE: Danielle Robinson


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9. OTHER FISCAL MATTERS 9.2 Fundraiser Requests - continued

F. GROUP: National Junior Honor Society Marshall Math/Science ACTIVITY: Lollipop Fundraiser DATE: March 22, 2016 – April 1, 2016 REASON: Profits will be used towards NJHS activities, 8th grade dance, and end of

year trip, and induction ceremony. COMPANY: The Goodies Factory PRICE: $1.00 PROFIT: 50% RESPONSIBLE: Ayana Casey

Motion: Mr. Krupp moved to approve Items 9.2, A-F as presented. Second: Mr. Pittman Discussion: Ms. Robinson stated she would abstain on Item 9.2D and E. Roll Call for Items 9.2A, B, C, and F: Mr. Gonzalez Yes (8) Yes Mr. Kennedy-Shaffer Yes (0) No Mr. Krupp Yes Mr. Pittman Yes Motion carried Mr. Roy Yes Mr. Thompson Yes Mr. Wilson Yes Ms. Robinson Yes

Roll Call for Items 9.2D and E: Mr. Gonzalez Yes (7) Yes Mr. Kennedy-Shaffer Yes (0) No Mr. Krupp Yes (1) Abstain Mr. Pittman Yes Mr. Roy Yes Motion carried Mr. Thompson Yes Mr. Wilson Yes Ms. Robinson Abstain

9. OTHER FISCAL MATTERS

9.3 Contracts/Agreements/Memoranda of Understanding The Administration recommends approval of the following items subject to the final review of the Interim Chief Financial Officer and Business Administrator and District Solicitor:

9.3A New Story School – approve a contract with New Story Schools to provide educational services required by a student IEP and not performed by the School District at the costs listed in the contract for the 2015-16 fiscal year.

9.3B Overbrook School for the Blind – approve a contract with Overbrook School for the Blind

to provide educational services required for students who are residents of Harrisburg School District and must be accommodated in a recommended program at a cost of $30,000 per student for the 2015-16 fiscal year.


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9. OTHER FISCAL MATTERS 9.3 Contracts/Agreements/Memoranda of Understanding - continued

The Administration recommends approval of the following items subject to the final review of the Interim Chief Financial Officer and Business Administrator and District Solicitor:

9.3C Pinnacle Tax Forgiveness – approve the forgiveness of taxes for properties owned by Pinnacle Health System that were previously covered by the Payment in Lieu of Taxes (PILOT) agreement approved by the Board in November, 2014. Mr. Cooper will confirm that these properties were included in the original agreement.

9.3D E-Signature Resolution–authorize Danielle Robinson, Board President, to provide an

electronic signature to approve documents on behalf of the Harrisburg School District that are required by the Pennsylvania Department of Education.

RESOLUTION

The School District of the City of Harrisburg, PA

BE IT RESOLVED, by authority of the Harrisburg School Board of Directors of the Harrisburg School District, LEA, a public school district, and it is hereby resolved by authority of the same, that Danielle Robinson, who is the President of the above named body is authorized and directed to sign any and all contracts, agreements, grants and/or licenses collectively referred to as contract(s)) with the Pennsylvania Department of Education (Department); and

BE IT FURTHER RESOLVED, that the body consents to the use of electronic signatures by the above named individual and that no handwritten signature from the above named individual shall be required in order for any contract with the Department to be legally enforceable and that by affixing his/her electronic signature to an electronic file of the contract via the Department’s e-grants system, the above designated authorized individual shall have effectively executed and delivered the contract, binding the Harrisburg School District to comply with the terms of said contract; and

BE IT FURTHER RESOLVED, that no writing shall be required in order to make the contract valid and legally binding, provided that the Department and all other necessary Commonwealth approvers affix their signatures electronically and an electronically-printed copy of the Contract is e-mailed or is otherwise made available to the body by electronic means; and

BE IT FURTHER RESOLVED, that the body will not contest the due authorization, execution, delivery, validity or enforceability of the electronic Contract under the provisions of a statute of frauds or any other applicable law. The Contract, if introduced as evidence on paper in any judicial, arbitration, mediation, or administrative proceedings, will be admissible as between the parties to the same extent and under the same conditions as other business records originated and maintained in documentary form and the admissibility thereof shall not be contested under either the business records exception to the hearsay rule or the best evidence rule; and

BE IT FURTHER RESOLVED, that the body will notify the Department’s Bureau of Management Services promptly in the event that the above named individual is no longer authorized to execute agreements on behalf of the body electronically and that the Department shall be entitled to rely upon the above named officer’s authority to execute agreements electronically on behalf of the body until such notice is received by the Department’s Office of Chief Counsel.


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9. OTHER FISCAL MATTERS 9.3 Contracts/Agreements/Memoranda of Understanding


9.3D E-Signature Resolution-continued ATTEST: President/Chair or Vice President/Chair Secretary Danielle Robinson, Board President Carol Kaufmann, Board Secretary

I, Board Secretary, of the Harrisburg School District, do certify that the foregoing is a true and correct copy of the Resolution adopted at a regular meeting of the Board of Directors, held the 16th day of February, 2016.

Dated: Signature Carol Kaufmann, Board Secretary TO BE EXECUTED BY AUTHORIZED OFFICER: As the person authorized to sign on behalf of the above named body, I agree that I shall not provide any other person with my e-grants password or otherwise authorize any other individual to affix my electronic signature to any agreement with the Department. Dated: Signature Danielle Robinson, Board President

Motion: Mr. Roy moved to approve Items 9.3A, B, C, and D as presented. Second: Mr. Pittman Discussion: None Roll Call: Mr. Kennedy-Shaffer Yes (8) Yes Mr. Krupp Yes (0) No Mr. Pittman Yes Mr. Roy Yes Motion carried Mr. Thompson Yes Mr. Wilson Yes Mr. Gonzalez Yes Ms. Robinson Yes


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9. OTHER FISCAL MATTERS 9.3 Contracts/Agreements/Memoranda of Understanding


9.3E Shippensburg University Affiliation Agreement – approve the affiliation agreement between Shippensburg University and the Harrisburg School District for the University to provide student mentors and student teachers based upon the attached contract for the 2015-16 fiscal year.

9.3F STS Contract – approve the contract with Substitute Teacher Service (STS) to provide

temporary employees where needed in the district at the rates listed on the attached contract for the 2015-16 fiscal year.

9.3G Camelot Schools Amendment – approve the first amendment to the July 1, 2015

Education Service Agreement with The Camelot Schools of Pennsylvania to increase the number of K-5 students (two additional K-5 classes at the Hamilton School site) served from the current 24 to 48 students at the cost cited in the contract for students assigned by the District

9.3H Approve the Release and Settlement Agreement between a former employee and the

Harrisburg School District, as presented 9.3I Fruhauf Uniforms, Inc. – approve the bid for 150 Band Uniforms to Fruhauf Uniforms, Inc.

in the amount of $79,638.00 whose low bid met the specifications of the bid.

9.3J PNC Revolving Line of Credit – approve the district entering into an agreement with PNC Bank, N.A., to provide a revolving line of credit (LOC), if necessary, of an amount not-to-exceed $20 Million, at rate of 5 basis points if/when LOC is engaged, plus 67% of Daily LIBOR plus 1.4%.

9.3K MOA with City of Harrisburg – approve the Memorandum of Agreement with the City of

Harrisburg to apply for a federal Promise Zone (PZ) designation to achieve identified resident empowerment and community development goals.

9.3L Contract with Wolf Bus – approve a contract with Wolf Bus Company for charter buses

for field trip to Washington, DC for seventh/eighth graders from Marshall School on May 9, 2016 at a cost of $7,000. The trip will be paid by the 190 students participating in the event.

9.3M Approve contract with Transportation Consultative Services, Inc. not to exceed an

amount of Five Thousand Dollars ($5,000.00) 9.3N Approve STIPULATION AND JOINT MOTION FOR AGREED UPON ORDER regarding South

Lodging, Ltd. vs. Dauphin County Board of Assessment Appeals, located at 23 South Second Street, Harrisburg, Dauphin County, Pennsylvania (a/k/a "Crowne Plaza Hotel"), Parcel No. 03-004-018), in the matter of 2013-CV-8870-TX

9.3O Approve mediation between the Harrisburg School District, Howard D. Venzie, Jr.,

Mediator, and Whitney Bailey Cox & Magnani.


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9. OTHER FISCAL MATTERS 9.3 Contracts/Agreements/Memoranda of Understanding - continued


Motion: Mr. Roy moved to approve Items 9.3E-O as presented. Second: Mr. Pittman Discussion: None Roll Call: Mr. Krupp Yes (8) Yes Mr. Pittman Yes (0) No Mr. Roy Yes Mr. Thompson Yes Motion carried Mr. Wilson Yes Mr. Gonzalez Yes Mr. Kennedy-Shaffer Yes Ms. Robinson Yes


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10. PERSONNEL ACTIONS

All effective dates are contingent upon completion of all paperwork.

Salary/hourly rates are pending verification of credentials.

*A=Administrative; C=Classified, P=Professional, S=Supplemental, PT=Part Time 10.1 APPOINTMENT/S

Name *Job Class

Position Location Effective Date

Salary/ Hourly Rate

1. Shawn Dubs A Building Technology Specialist replacing Bruce Schwalm who is on leave

Admin. Building (IT Dept.)

01/22/2016 260 day employee, 7.5 hours per day, prorated salary of $42,000

2. Eric Group P Technology Education Teacher New Position

SciTech 01/19/2016 189 day employee, 7.5 hours per day, range 1, step 1, prorated annual salary of $41,769

3. Twyila Adams C Accounts Payable Secretary replacing Richelle Jackson who was promoted

Admin. Building (Business Office)

02/17/2016 260 day employee, 7.5 hours per day, $11.75 hourly rate

4. Amari Barber C Food Service Secretary replacing Cody Burt who was promoted

Rowland 01/18/2016 260 day employee, 7.5 hours per day, $11.75 hourly rate

5. Anthony Green C Safety Monitor replacing Terrance Sinclair who resigned

Rowland 01/19/2016 189 day employee, 8 hours per day, $10.29 hourly rate

6. Monica Turner C Special Educational Instructional Aide who replaced Janet Hargrove who transferred

Ben Franklin 01/26/2016 189 day employee, 7.5 hours per day, $10.87 hourly rate

7. Leni Cordero S Middle School Academy Yearbook Advisor

Math/Science Academy at Marshall

02/09/2016 $1543.00 prorated

8. Christine Estright

S 2015 – 2016 Induction Teacher Mentor – Tiffany Stepp

Camp Curtin 11/19/2015 $1543.00 prorated

9. Christine Estright

S 2015 – 2016 Induction Teacher Mentor – Scott Zarbus


10. Jason Estright S 2015 – 2016 Induction Teacher Mentor – Wendell Callan


11. Tammy Hatcher S 2015 – 2016 Induction Teacher Mentor


12. Sheri Kaufman S Girls in STEM Co – Advisor Math/Science Academy at Marshall

1/26/2016 $516.00 prorated

13. Elizabeth Reach S Girls in Stem Co – Advisor Math/Science Academy at Marshall

1/26/2016 $516.00 prorated

14. Tracey Sharpe S Middle School Academy Yearbook Advisor



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*A=Administrative; C=Classified, P=Professional, S=Supplemental, PT=Part Time 10.1 APPOINTMENT/S-continued

Name *Job Class


Salary/ Hourly Rate

15. John Williams S Arts in Motion – Club Advisor

Math/Science Academy at Marshall

01/26/2016 $1543.00 prorated

10.2 PROMOTION

Name *Job Class

From Position To Position Effective Date

Salary/Hourly Rate

1. Derrick Mason A Custodian at Foose Safety Monitor at Admin Building

01/25/2016 189 day employee, 8 hours per day, $10.29 hourly rate

Motion: Mr. Roy moved to approve Items 10.1 and 10.2 as presented. Second: Mr. Pittman Discussion: None Roll Call: Mr. Pittman Yes (8) Yes Mr. Roy Yes (0) No Mr. Thompson Yes Mr. Wilson Yes Motion carried Mr. Gonzalez Yes Mr. Kennedy-Shaffer Yes Mr. Krupp Yes Ms. Robinson Yes

10.3 CORRECTION WITH NO CHANGE IN PAY

Name *Job Class

From Position To Position Effective Date

Salary/Hourly Rate

1. Kere Washington

P FMLA – Grade 5 Teacher at Rowland effective 01/11/2016 – 02/23/2016

FMLA – Grade 5 Teacher at Rowland effective

01/13/2016 – 02/25/2016

N/A

2. Madelin Valdes A FMLA – Lead Food Service Worker at Cougar Academy effective 12/01/2015 – 1/01/2016

FMLA – Lead Food Service Worker at Cougar Academy

12/01/2015 – 03/15/2016

N/A


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*A=Administrative; C=Classified, P=Professional, S=Supplemental, PT=Part Time 10.4 END OF ASSIGNMENT

Name *Job Class

From Position Location Effective Date

Salary/Hourly Rate

1. Donna Doziar P Long Term Substitute Teacher – K5

Foose 02/08/2016 N/A

2. Thomas Lindsay P Long Term Substitute Teacher

John Harris 02/05/2016 N/A

3. Jeremiah Runkle

P Long Term Substitute Teacher - Health/Physical Education Teacher

Camp Curtin 01/15/2016 N/A

10.5 LEAVE OF ABSENCE

Name *Job Class

Position Location Effective Date Leave Type

1. Lisa Menegat A Assistant Principal Melrose 01/11/2016 – 04/05/2016

FMLA

2. Rachel Aslan P Art Teacher John Harris 03/25/2016 – 05/06/2016

FMLA

3. Shell Johnson P Special Education Facilitator

Rowland 05/05/2016 – 06/02/2016

FMLA

4. Suzanne Laughman

P Grade 2 Teacher Ben Franklin 02/16/2016 – 06/02/2016

Leave of Absence (Medical)

5. Adam Mason P School Psychologist Camp Curtin 02/04/2016 – 03/22/2016


6. Rebecca Shoemaker (Page)

P Special Education Teacher

Camp Curtin 05/04/2016 – 06/02/2016

FMLA

7. Kim Nicolette Snell

P School Counselor John Harris 02/16/2016 – 05/10/2016

FMLA

8. Linda Manigault C Receptionist Admin. Building 02/10/2016 – 02/24/2016

FMLA

9. Sierra Nelson C Office Assistant Rowland 11/19/2016 – 01/07/2016

FMLA

10. Jane Reed C Cafeteria Manager Rowland 02/07/2016 – 03/04/2016


10.6 REASSIGNMENT

Name *Job Class

From Position To Position Effective Date Salary/Hourly Rate

1. Jason Hurst A Long Term Substitute - Building Specialist

Part Time Building Specialist

02/19/2016 N/A


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*A=Administrative; C=Classified, P=Professional, S=Supplemental, PT=Part Time

10.7 RESIGNATION

Name *Job Class


Salary/Hourly Rate

1. Brad Demler P Math Teacher SciTech 02/10/2016 N/A

2. Joelle Martin P Grade 4 Teacher Scott 01/19/2016 *being held for 60 days

N/A

3. Qu”niah Beasley A Lead Food Service Worker

Scott 02/22/2016 N/A

10.8 RETIREMENT

Name *Job Class


Salary/Hourly Rate

1. Arlene Dearing C P/T Safety Monitor (Crossing Guard)

Transportation 02/03/2016 N/A

10.9 TERMINATION

Name *Job Class


Salary/Hourly Rate

1. Lance B. Freeman C Special Education Instructional Aide

Marshall 12/19/2016 N/A

Motion: Mr. Roy moved to approve Items 10.2, 10.3, 10.4, 10.5, 10.6, 10.7, 10.8, and 10.9 as presented. Second: Mr. Pittman Discussion: None Roll Call: Mr. Roy Yes (8) Yes Mr. Thompson Yes (0) No Mr. Wilson Yes Mr. Gonzalez Yes Motion carried Mr. Kennedy-Shaffer Yes Mr. Krupp Yes Mr. Pittman Yes Ms. Robinson Yes


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11. POLICIES AND PROGRAMS The Administration recommends approval of the following items:

11.1 Out-of-State Continuing Education Requests/Time Away From Work Attendee: Kathy Ames Conference Title and Location: TESOL international Convention & English Language EXPO

Baltimore, MD Date/s: April 5-8, 2016 Number of Working Days Absent: Four working days

Costs: $1,546.47 (Registration/Lodging/Meals) plus travel mileage

Budget Code: 10-2271-861-00-40-490-324 (Registration) 10-2271-861-00-490-580 (Travel/Meals) Motion: Mr. Roy moved to approve Item 11.1 as presented. Second: Mr. Pittman Discussion: None Roll Call: Mr. Thompson Yes (8) Yes Mr. Wilson Yes (0) No Mr. Gonzalez Yes Mr. Kennedy-Shaffer Yes Motion carried Mr. Krupp Yes Mr. Pittman Yes Mr. Roy Yes Ms. Robinson Yes

11.2 Adopt Board Policy 903 Public Participation in Board Meetings-Second Reading Motion: Mr. Kennedy-Shaffer moved to adopt Item11.2 as presented. Second: Mr. Pittman Discussion: Mr. Thompson stated he was happy to see Mr. Kennedy-Shaffer put his stamp on the board by advocating more public participation through the revision to Policy 903.Mr. Kennedy-Shaffer stated the Board can waive the eligibility requirement when desired. Ms. Robinson expressed concerns that without comment forms how the order of speakers will be determined and is opposed to non-city residents commenting on district matters on the basis it would extend the length of the meeting and what criteria would be used to determine who can/cannot speak. Mr. Krupp commented that forms could be optional and Mr. Wilson stated that completing a form prior to speaking is not an impediment to participation. Mr. Kennedy-Shaffer stated that school code requires a public comment period and Ms. Robinson commented that the policy does not spell out how the comment periods are to be implemented. She is not in favor of changing the procedure at this time. Mr. Cooper offered that the Board could discuss the procedure at a subsequent meeting and vote on the policy adoption this evening. Members also voiced support for the adoption of the revised policy without changing current procedures. Roll Call: Mr. Wilson Yes Ms. Robinson Yes (8) Yes Mr. Gonzalez Yes (0) No Mr. Kennedy-Shaffer Yes Mr. Krupp Yes Motion carried Mr. Pittman Yes Mr. Roy Yes Mr. Thompson Yes


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11. POLICIES AND PROGRAMS 11.3 Out-of-State Field Trip Requests A. Group: Grades 6 Students-Camp Curtin Academy

Date: March 18, 2016 Destination: Museum of Natural History, Museum of African-American History

Gallery Exhibit, and Museum of American History-Washington D.C.

No. of Students: 155 No. of Adults: 16

Purpose: Provide students a focused overview of natural history and science, view the gallery exhibit of African-American art, and see exhibits/archives of American history

Cost: There is no cost to the student, as the school is taking a school bus. No admission fees for museums.

B. Group: Grades 7/8 Students-Camp Curtin Academy

Date: March 18, 2016 Destination: Great Blacks in Wax Museum-Baltimore, Maryland

No. of Students: 66 No. of Adults: 6

Purpose: Language arts and social studies curriculum Cost: Travel is by school bus; $1,050.85 for admission fees (10-1100-

000-10-15-110/513)

C. Group: Grades 7/8 Students-Marshall Math Science Academy Date: May 9, 2016 Destination: National Zoo and National Mall-Washington D.C. No. of Students: 190 No. of Adults: 16

Purpose: Visit museums and learn about American history; visit Zoo to continue learning about biomes

Cost: $7,000.00 for charter bus service; Student will pay per student cost of travel and meal. District pays cost of chaperone meals.

Motion: Mr. Kennedy-Shaffer moved to approve Items 11.3, A-C as presented. Second: Mr. Pittman Discussion: None Roll Call: Mr. Wilson Yes (8) Yes Mr. Gonzalez Yes (0) No Mr. Kennedy-Shaffer Yes Mr. Krupp Yes Motion carried Mr. Pittman Yes Mr. Roy Yes Mr. Thompson Yes Ms. Robinson Yes


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11. POLICIES AND PROGRAMS 11.4 Approve the 2016-2017 School Year Calendar

Motion: Mr. Krupp moved to approve Item 11.4 as presented. Second: Mr. Pittman Discussion: None Roll Call: Mr. Gonzalez Yes (8) Yes Mr. Kennedy-Shaffer Yes (0) No Mr. Krupp Yes Mr. Pittman Yes Motion carried Mr. Roy Yes Mr. Thompson Yes Mr. Wilson Yes Ms. Robinson Yes

11.5 Approve the 2016-2017 Course Catalog

Motion: Mr. Roy moved to approve Item 11.5 as presented. Second: Mr. Pittman Discussion: Mr. Kennedy-Shaffer noted that AP courses are in the catalog, however, Mr. Thompson pointed out that these are only offered at SciTech. The Board then discussed next steps to add AP courses at John Harris and asked Dr. Knight to move forward. Roll Call: Mr. Kennedy-Shaffer Yes (8) Yes Mr. Krupp Yes (0) No Mr. Pittman Yes Mr. Roy Yes Motion carried Mr. Thompson Yes Mr. Wilson Yes Mr. Gonzalez Yes Ms. Robinson Yes

12. ACCEPT THE RESIGNATION OF SCHOOL DIRECTOR PATRICIA WHITEHEAD-MYERS EFFECTIVE

FEBRUARY 16, 2016 Motion: Mr. Roy moved to approve Item 12 as presented. Second: Mr. Pittman Discussion: Mr. Thompson expressed his regrets that Ms. Whitehead-Myers resigned as she was the last holdover board member from the original Board post-mayoral control and he will miss her perspective of the Reed years. Ms. Robinson also expressed her regrets and thanked Ms. Whitehead-Myers for her service to the District. She stated the Board would like to recognize Ms. Whitehead-Myers at the next board meeting. Mr. Cooper reminded the Board that it has 30 days from today to fill the vacancy. Roll Call: Mr. Krupp Yes (8) Yes Mr. Pittman Yes (0) No Mr. Roy Yes Mr. Thompson Yes Motion carried Mr. Wilson Yes Mr. Gonzalez Yes Mr. Kennedy-Shaffer Yes Ms. Robinson Yes


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13. PUBLIC COMMENT-NON-AGENDA ITEMS (Time limit of three minutes per person) Sylvia E. Rigal-609 Curtin Street-commented on a Director position at the high school and flooding at a school.

Ms. Robinson announced that there will be a drumline exhibition on March 5 at the Kimber Gymnasium, featuring steppers, dancers, and other performers. Dr. Knight reminded the Board about the Black History Month Celebration on February 24. 14. ADJOURNMENT Mr. Roy moved to adjourn at 8:25pm, seconded by Mr. Pittman. NOTICE Notice is hereby given that the Board of School Directors of the Harrisburg School District will conduct a regular meeting on Tuesday, February 16, 2016 at 6:30pm in the first floor board room of the Administration Building located at 1601 State Street, Harrisburg, PA 17103 (the former Lincoln School). The purpose of the meeting is to review and act on regular business that comes before the Board. If you are a person with disabilities or require other accommodations, please contact the Superintendent’s Office at 717-703-4024. Carol L. Kaufmann, Board Secretary Insertion Date: June 25, 2015


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Board of School Directors Schedule of Regular Meetings and Committee Meetings

For the 2015-2016 School Year

Regular Meetings -Meetings begin at 6:30pm.

One Legislative (voting) Meeting is held every third Monday of the month with two meetings in August only (no regular meeting is scheduled for July)

Location: Boardroom (gymnasium)-District Administrative Offices, 1601 State Street, Harrisburg, PA 17103 (former Lincoln School)

Monday August 3, 2015 August 17, 2015

Monday September 21, 2015 Monday October 19, 2015 Monday November 16, 2015 Monday December 7, 2015-Reorganization Meeting

December 21, 2015-Regular Meeting Tuesday January 19, 2016 (January 18 is MLK Day) Tuesday, February 16, 2016 (February 15 is President’s Day) Monday March 21, 2016 Monday April 18, 2016 Monday May 16, 2016 Monday June 20, 2016

Committee Meetings

Meetings are open to the public, except for Human Resources and Ad Hoc Negotiations Committees.

No meetings in July unless scheduled by Chair.

Location: Gymnasium at District Administrative Offices, 1601 State Street, Harrisburg, PA 17103 (former Lincoln School) unless otherwise noted

Committees Dates Times Academic, Instruction, and Student Support Services

4th Tuesday of the month 6:00pm

Budget, Finance, and Facilities 1st and 2nd Mondays of the month (Only one meeting in July 2015 (July 13) and one in August 2015 (August 10.)

5:30pm

Community Relations 4th Wednesday of the month 6:00pm Policy and Procedure 4th Tuesday of the month 5:30pm

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