Hardy County Schools

Regular School Board Meeting

Hardy County Board of Education Office

May 15, 2017

Members Present:

Nancy Hahn, President

Douglas Hines, Vice President

Dixie Bean

Margaret Shriver

J. Brad Simmons

Administrators Present:

Matthew Dotson, Ed. D., Superintendent

Bryan Cooley, Assistant Superintendent

Veeta Burgess, Director of Finance

Beth Sager, Director of Student Support Services

Steve Williams, Director of Administrative Programs

Others Present:

Shawn Cullers

Jean Flanagan

Charles Hill

Nancy Hill

Melvin Shook

Peggy Williams

Public Comments:

I. Call to Order – President

Nancy Hahn, President, called the meeting to order at 6:00 p.m.

II. Prayer

Margaret Shriver opened the meeting with prayer.

III. Pledge of Allegiance

Douglas Hines led the group in the Pledge of Allegiance.

IV. Introductions

Introductions were made around the room.

V. Approval of Agenda

A motion was made by Margaret Shriver, seconded by Douglas Hines, to approve the agenda

with updated personnel actions and transportation requests.

5-0 motion carried

Minutes – May 15, 2017 Page 2

VI. Presentation

No Presentations

VII. Public Comments

No Public Comments

VIII. Consent Items

A. Board Minutes – May 1, 2017

B. Bank Reconciliation – April 30, 2017

C. Treasurer’s Report – April 30, 2017

D. Budget Journal Entries

E. Invoices to be Approved

F. Transportation Request

May 18, 2017 – Chad Williams –Track Team – EHHS – Charleston, WV

June 1, 2017 – Chad Williams –Baseball Team – EHHS – Charleston, WV

On the motion of Dixie Bean, seconded by Douglas Hines, the Board approved Consent Items.

5-0 motion carried

IX. Unfinished Business

A. Budget Update

Ms. Veeta Burgess, Director of Finance, provided the Board with an update on the budget for

the fiscal year 2017. Ms. Burgess stated that they are reviewing the expenditures and

reducing the encumbrances. Ms. Beth Sager applied for a grant and was awarded the money.

This will help some of the financial burden. Substitute cost are being monitored and it is

looking better.

B. Approval of Work Year and Unpaid Days 12 month Employees Policy – GBW

On the motion of Dixie Bean, seconded by Margaret Shriver, the Board approved Work Year

and Unpaid Days 12 month Employees Policy – GBW with changing vocational teachers to

career and technical education teachers.

5-0 motion carried

C. Approval of Central Office Extended Year Personnel Salary Scales – Will Require Executive

Session

Moved to Executive Session

D. Approval of Hardy County Schools Volunteer Policy – KBG

On the motion of Dixie Bean, seconded by Douglas Hines, the Board approved Hardy County

Schools Volunteer Policy – KBG for first reading.

5-0 motion carried

Minutes – May 15, 2017 Page 3

E. Approval of Proposed 2017-2018 Budget

On the motion of Douglas Hines, seconded by Margaret Shriver, the Board approved

proposed 2017-2018 budget as presented.

5-0 motion carried

F. Approval of Step 7 2017-2018 Budget

On the motion of Douglas Hines, seconded by Dixie Bean, the Board approved step 7 2017-

2018 budget as presented.

5-0 motion carried

G. Discussion of Transportation of Students (Non Buses) Policy – EBAA

The Board discussed possible changes to the Transportation of Students (Non Buses) Policy –

EBAA. A committee will be set-up to review and revise this policy to meet the needs of

everyone involved.

H. Discussion of Main Street Project

Dr. Matthew Dotson, Superintendent, stated there are no new updates at this time. Ms.

Mallie Combs is still working on the project.

X. New Business

A. Approval of Hardy County Board of Education Meeting Schedule for the 2017-2018 school

year.

On the motion of Dixie Bean, seconded by Douglas Hines, the Board approved Hardy County

Board of Education meeting schedule for the 2017-2018 school year as presented.

5-0 motion carried

B. Approval of Hardy County Dropout Prevention Policy - JDK

On the motion of Douglas Hines, seconded by Margaret Shriver, the Board approved Hardy

County Dropout Prevention Policy – KBG for first reading.

5-0 motion carried

C. In County/Out of County Transfers

No In County/Out of County Transfers

XI. Future Agenda Items

Transportation of Students (Non Buses) Policy – EBAA

Superintendent Evaluation – June 19, 2017

Minutes – May 15, 2017 Page 4

XII. Announcements

May 16, 2017 – Retirement Dinner – MMS – 6:00 p.m.

June 5, 2017 – Hardy County Board of Education Meeting – BOE – 6:00 p.m.

XIII. Mission Statements/Accomplishments

The Board congratulated all FFA members for the nice FFA banquets and the excellent

food.

The Board congratulated the Envirothon Team for placing 1st in the state competition.

XIV. Personnel

On the motion of J. Brad Simmons, seconded by Douglas Hines, the Board went into Executive

Session at 7:07 p.m. Policy BDE, Item 2, Authorization A.

5-0 motion carried

Ms. Veeta Burgess and Ms. Peggy Williams departed at 8:49 p.m.

The Board reconvened into regular session at 9:44 p.m. with no action taken.

On the motion of Douglas Hines, seconded by Dixie Bean, the Board approved the following:

Leave of Absence:

Billie Jo Wolford – 2017-2018 SY

5-0 motion carried

On the motion of J. Brad Simmons, seconded by Douglas Hines, the Board approved the

following:

Service Personnel Hiring:

Mary Ann Harvey: Substitute Custodian, effective 2016-2017 SY

5-0 motion carried

On the motion of Douglas Hines, seconded by Dixie Bean, the Board approved the following:

Extra-Curricular Service Personnel Hirings:

Jennifer Ours: Cook II, KinderCamp/EL Summer School, MES, effective July 5, 2017

through July 27, 2017

Daniel Leatherman: Bus Operator, Energy Express, EHHS, Wardensville Area, effective

June 19, 2017 through July 21, 2017

Roscoe Crites: Bus Operator, Energy Express, EHHS, Mathias Area, effective

June 19, 2017 through July 21, 2017

Dawn Halterman: Custodian I, Energy Express, EHHS, effective June 19, 2017 through

July 21, 2017

5-0 motion carried

Minutes – May 15, 2017 Page 5

On the motion of Douglas Hines, seconded by Dixie Bean, the Board approved the following:

Professional Personnel Hiring:

Jillian Rhea: Teacher, Special Education, MHS, effective 2017-2018 SY

5-0 motion carried

On the motion of Douglas Hines, seconded by Margaret Shriver, the Board approved the

following:

Extra-Curricular Professional Hirings:

Karen Shingleton: Classroom Teacher, KinderCamp Summer Program, MES, effective

July 5, 2017 through July 27, 2017

Jackie Duncan: Classroom Teacher, KinderCamp Summer Program, MES, effective

July 5, 2017 through July 27, 2017

Julianna Rafferty: ELL Teacher, Summer School, K-2, MIS, effective July 5, 2017

through July 27, 2017

Randall Shockey: ELL Teacher, Summer School, K-2, MIS, effective July 5, 2017

through July 27, 2017

Hollie Lindale: ELL Teacher, Summer School, 3-5, MIS, effective July 5, 2017 through

July 27, 2017

Dennis Hill: ELL Teacher, Summer School, 6-8, MIS, effective July 5, 2017 through

July 27, 2017

Tracy Craig: Coordinator, ELL Summer Program, MIS, effective July 5, 2017 through

July 27, 2017

5-0 motion carried

On the motion of Dixie Bean, seconded by Douglas Hines, the Board approved the following:

Athletic Hirings:

Rehire List for Athletic Coaches, effective 2017-2018 SY

(See Attached Rehire List)

4-0 motion carried

1 abstain

On the motion of Dixie Bean, seconded by J. Brad Simmons, the Board approved the following:

Athletic Hirings:

Christopher Hahn: Authorized Certified Volleyball Coach, without pay, EHHS, effective

2017-2018 SY

Christopher Hahn: Boys’ Basketball Coach, EHHS, effective 2017-2018 SY

Marsha Hahn: Volleyball Coach, EHHS, effective 2017-2018 SY

4-0 motion carried

1 abstain

Minutes – May 15, 2017 Page 6

On the motion of Margaret Shriver, seconded by Dixie Bean, the Board approved the following:

Approved Rescissions:

Human Anatomy and General Science Teacher, Grades 9-12, MHS (P17-502-093),

effective 2017-2018 SY

5-0 motion carried

On the motion of Dixie Bean, seconded by Margaret Shriver, the Board approved the following:

Approved Plan Period Buy-Out:

Justin Campbell: effective 2017-2018 SY

Will allow for one more period of Science to be taught.

5-0 motion carried

On the motion of Douglas Hines, seconded by J. Brad Simmons, the Board approved the

following:

Approved Contract Adjustments:

Ashley Riggleman: School Psychologist, from 210 day to 215 day contract, effective

2017-2018 SY

5-0 motion carried

On the motion of Douglas Hines, seconded by Margaret Shriver, the Board approved the

following:

Approved Resignations:

Hanna Weaver: Teacher, Grade 3, EHEMS, effective June 30, 2017

Morgan See: Game Manager, MHS, effective June 30, 2017

Ronald Hess: Bus Operator, Extra-Curricular, Vo-Tech Bus Run, EHHS to MMS to

MHS to SBCTC and return to EHHS, EHHS to MHS to SBCTC to MHS to MMS to

EHHS, effective June 2, 2017

5-0 motion carried

On the motion of Dixie Bean, seconded by Douglas Hines, the Board approved the following:

Approved Job Description:

Personnel Coordinator

5-0 motion carried

Minutes – May 15, 2017 Page 7

XV. Adjournment

On the motion of J. Brad Simmons, seconded by Douglas Hines, the meeting adjourned

at 9:55 p.m.

5-0 motion carried

_

Nancy Hahn, President

_

Matthew Dotson, Ed. D., Secretary

Hardy County Schools

Executive Session

May 15, 2017

Members Present:

Nancy Hahn, President

Douglas Hines, Vice President

Dixie Bean

Margaret Shriver

J. Brad Simmons

Others Present:

Matthew Dotson, Superintendent

Bryan Cooley, Assistant Superintendent

Veeta Burgess, Director of Finance

Peggy Williams

On the motion of J. Brad Simmons, seconded by Douglas Hines, the Board went into Executive Session

at 7:07 p.m. Policy BDE, Item 2, Authorization A.

Ms. Veeta Burgess and Ms. Peggy Williams departed at 8:49 p.m.

The Board reconvened into regular session at 9:44 p.m. with no action taken.

_

Nancy Hahn, President

_

Matthew Dotson, Ed. D., Secretary

REHIRE LIST FOR COACHES/ATHLETICS MOOREFIELD MIDDLE SCHOOL

2017-2018 SCHOOL YEAR

COACH(ES) SPORT

L. Wade Armentrout Girls’ Basketball Coach @ MMS Amanda Campbell Girls’ Track Coach @ MMS

Cassie Evans Volleyball Coach @ MMS

Patrick A. McGregor Athletic Director @ MMS Boys’ Basketball Coach @ MMS

Cara Williams-Reel Cheerleading Coach @ MMS Karen Shingleton Boys’ Track Coach @ MMS

REHIRE LIST FOR COACHES/ATHLETICS MOOREFIELD HIGH SCHOOL

2017-2018 SCHOOL YEAR

COACH(ES) SPORT

L. Wade Armentrout Golf Coach @ MHS L. Wade Armentrout Baseball Coach @ MHS

Tammie L. Ayers Softball Coach @ MHS Vivian D. Carr Girls’ Track Coach @ MHS

Traci G. Eskridge-Alley Tennis Coach @ MHS

Lori K. Evans Cheerleading Coach @ MHS Dennis K. Hill Athletic Director @ MHS

Dennis K. Hill Asst. Football Coach @ MHS Paul W. Keplinger, Jr. Girls’ Basketball Coach @ MHS

Lucas Moyers Asst. Football Coach @ MHS

Joshua N. See Football Coach @ MHS Morgan Hill See Volleyball Coach @ MHS

Barbara L. Stickley Boys’ Track Coach @ MHS Scott Stutler Asst. Baseball Coach @ MHS

Scott Stutler Boys’ Basketball Coach @ MHS Roy Harper Asst. Boys’ Basketball Coach @ MHS

Rachel Williams Asst. Girls’ Basketball Coach @ MHS

Bridget Sions Asst. Volleyball Coach @ MHS

REHIRE LIST FOR COACHES/ATHLETICS EAST HARDY/MIDDLE SCHOOL

2017-2018 SCHOOL YEAR

COACH(ES) SPORT

Alicia Sanders Girls’ Basketball Coach @ EHEMS Rachel Schetrom Girls’ Track Coach @ EHEMS

J. Adam Simmons Boys’ Track Coach @ EHEMS

Janae Shields Cheerleading Coach @ EHEMS J. Adam Simmons Athletic Director @ EHEMS

J. Adam Simmons Football Coach @ EHEMS Carrie Vance Volleyball Coach @ EHEMS

REHIRE LIST FOR COACHES/ATHLETICS EAST HARDY HIGH SCHOOL 2017-2018 SCHOOL YEAR

COACH(ES) SPORT Asst. Boys’ Basketball Coach @ EHHS

Bridget J. Billmeyer Girls’ Basketball Coach @ EHHS Monica Combs Girls’ Track Coach @ EHHS

Ashley Dove Softball Coach @ EHHS

Christopher L. Hahn Boys’ Basketball Coach @ EHHS Marsha L. Hahn Volleyball Coach @ EHHS

Devon Orndorff Asst. Football Coach @ EHHS Devon Orndorff Boys’ Track Coach @ EHHS

Katherine O. Strawderman Asst. Softball Coach @ EHHS Eric Heflin Baseball Coach @ EHHS

Chad M. Williams Football Coach @ EHHS

Todd Wilson Asst. Football Coach @EHHS Tammy Miller Asst. Volleyball Coach @ EHHS

Asst. Baseball Coach @ EHHS

REHIRE LIST FOR ATHLETICS GAME MANAGERS

2017-2018 SCHOOL YEAR

GAME MANAGER SCHOOL Ann E. Hodges EHEMS

Henry H. Hodges EHHS MMS

Joshua See MHS

REHIRE LIST FOR ATHLETICS TRAINER

2017-2018 SCHOOL YEAR

TRAINER SCHOOL W. Dale Phillips MMS/MHS

NON-EMPLOYEE COACHES

COACH(ES) SPORT

Eric Linville Football Coach @ MMS

Calvin Mongold* Asst. Girls’ Basketball Coach @ EHHS

T.J. Van Meter* Wrestling Coach @ MHS

Scott Mongold* Wrestling Coach @ EHHS

Hunter Greenwalt* Cheerleading Coach @ EHHS

AUTHORIZED CERTIFIED COACHES WITHOUT PAY

COACH(ES) SPORT

Jerimiah Crites* Football Coach @ EHEMS

Jerimiah Crites* Boys’ Track Coach @ EHEMS

Christopher Hahn* Volleyball Coach @ EHHS

Gary Hanson* Football Coach @ EHHS

Robert Kerr* Football Coach @ EHHS

Julie Markwood* Softball Coach @ MHS

W. Jordan Ours* Baseball Coach @ MHS

W. Jordan Ours* Football Coach @ MHS

Lawrence Schoonover * Wrestling Coach @ MHS

Paul See * Football Coach @ MMS

Paul See * Boys’ Basketball @ MMS

Stephanie Simmons* Volleyball Coach @ MMS

Brent Strawderman* Baseball Coach @ EHHS

Kathy Strawderman* Girls’ Basketball Coach @ EHHS

Joseph Strosnider* Football Coach @ EHEMS

Ben Whetzel* Football Coach @ MHS

Steven D. Whetzel Baseball Coach @ EHHS

Brian Wilson* Football Coach @ MHS

Jared Wratchford* Boys’ Basketball Coach @ MHS

* Hired

Service Employee Coaches

Jerimiah Crites Boys’ Basketball Coach @ EHEMS

Teresa Myers Asst. Softball Coach @ MHS

Non Certified Athletic Trainer

Richard Hamilton* Athletic Trainer @ EHHS