Alexander Berger Memorial SanctuaryPRESERVE VOLUNTEER PROGRAM

From top: Rappahannock River © Mary Porter; entry sign © TNC

Handbook

Updated2020byHollyLafferty

Table of Contents

Table of ContentsTable of ContentsPreserve Volunteer Community Overview Preserve Volunteer Community Overview ����������������������������������������������������� ����������������������������������������������������� 33

Preserve Volunteer Community Member ������������������������������������������������������������������������4Preserve Steward ��������������������������������������������������������������������������������������������������������������4Preserve Leader ����������������������������������������������������������������������������������������������������������������6

Preserve Information Preserve Information �������������������������������������������������������������������������������������� �������������������������������������������������������������������������������������� 88Guide to the Preserve �������������������������������������������������������������������������������������������������������8Public Access �������������������������������������������������������������������������������������������������������������������9

About The Nature Conservancy About The Nature Conservancy �������������������������������������������������������������������� �������������������������������������������������������������������� 1111Stewardship Hike Guidelines Stewardship Hike Guidelines ������������������������������������������������������������������������ ������������������������������������������������������������������������ 1212

What to Look for and Actions to Take ����������������������������������������������������������������������������12Reporting ������������������������������������������������������������������������������������������������������������������������13Policies and Procedures �������������������������������������������������������������������������������������������������13Proper Preparation ��������������������������������������������������������������������������������������������������������14Tools �������������������������������������������������������������������������������������������������������������������������������14Avenza Maps �����������������������������������������������������������������������������������������������������������������15

Citizen Science/INaturalist Citizen Science/INaturalist ��������������������������������������������������������������������������� ��������������������������������������������������������������������������� 1515Safety and Guidelines Safety and Guidelines ����������������������������������������������������������������������������������� ����������������������������������������������������������������������������������� 1616

Emergency Procedures and Guidelines �������������������������������������������������������������������������16Youth Safety �������������������������������������������������������������������������������������������������������������������16Auto Safety ��������������������������������������������������������������������������������������������������������������������16

Additional Resources Additional Resources ������������������������������������������������������������������������������������ ������������������������������������������������������������������������������������ 1717Contact Information �������������������������������������������������������������������������������������������������������17Preserve Map �����������������������������������������������������������������������������������������������������������������18Commitment to Youth Safety �����������������������������������������������������������������������������������������19Preserve Inspection Report Form �����������������������������������������������������������������������������������21Avenza Map Help Sheet �������������������������������������������������������������������������������������������������22

Photo © Sam Truslow/TNC

With many preserves to manage around the commonwealth, it is not always possibleforthestaffofTheNatureConservancy (TNC) to visit each preserve as often as we would like� This is why it is vital to have a community of volunteers at our preserves to help maintain and monitor their condition� TNC is dedicated to providing authentic and inspiring examples of natural Virginian habitats, and maintaining our public-access preserves is one of the best ways to accomplish this goal�

The Berger Volunteer Community is organized into three tiers based on the amount of time you would like to dedicate to the preserve� As a general member of the Preserve Volunteer Community, you will receive quarterly updates about the preserve andbethefirsttohearaboutworkdays,guidedhikes,andotherevents.PreserveStewardscommit to 4-6 stewardship hikes a year to maintain trails and monitor the condition of the preserve� Lastly, Preserve Leaders take on additional responsibilities for the preserve (e�g� manage schedule, lead 1-2 workdays a year)�

Preserve Volunteer Community Overview

Photo: Berger workday © Sam Truslow/TNC

The Preserve Volunteer Program is split into three tiers based on how much time a volunteer is able to dedicate to the preserve�

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Preserve Volunteer Community MemberPreserve Volunteer Community Member

Summary: Joining the Preserve Volunteer Community is a good way to become more involved with a preserve without committing time to stewardship work� Community Members are added to an email list to receive quarterly preserve updates and information about any workdays and events (e�g� citizen science projects, interpretive hikes)� CommunityMembersarealsoencouragedtoreachouttoTNCstaffwithanythinginteresting or concerning they come across when at or around the preserve�

Time Commitment: None

Basic Qualifications: None

Benefits: Community Members are able to learn more about the preserve and become an active volunteer� If you are interested in becoming a Preserve Steward but do not yet want to commit to stewardship hikes, becoming a Community Member is a great way to learn more about the program� Alternatively, if you have been a Preserve Steward in the past but do not currently have the time to commit to hikes, becoming a Community Member will allow you to stay in the loop about the preserve�

Preserve StewardPreserve Steward

Summary: Preserve Stewards visit the preserve approximately 4-6 times a year on a regular, rotating calendar schedule� When making a visit, stewards should thoroughly inspect the property by walking trails and various areas of the preserve while carrying a trail tool (e�g� loppers, hand saw) to perform basic trail maintenance by removing debris, fallen branches, overgrown vegetation, and trash as needed�

While at the preserve, stewards should also look for the following:• Instances of trespassing and land abuse (trash dumping, unauthorized trail use, etc�)�• Condition of the parking areas, gates, kiosks, signs, trails and boundaries (vandalism,

tree blow downs, erosion damage, etc�)

AnyissuesspottedshouldbeincludedinthepreserveinspectionreportsoTNCstaffaremade aware of them�

Lastly, Preserve Stewards should also • Complete the preserve inspection report and return to the Schedule Manager�• Suggest ideas for improvement projects and future workdays�• Serve as TNC’s eyes and ears in the community surrounding the preserve if possible�

If there is news about a preserve or its surrounding area, please pass the information on to TNCstaff.

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Time Commitment:Whileflexible,aPreserveSteward should plan on doing at least 4-6 stewardship hikes a year� Preserve stewards will work with the Schedule Manager to sign up for weeks during which they are available to hike� Our goal is to have the preserve visited at least once a week�

Basic Qualifications: • Demonstrated interest in the

management of nature preserves and commitment to the mission of The Nature Conservancy�

• Some knowledge of the preserve (must have visited at least once) and the ability to hike the trails at the preserve�

• Ability to operate hand tools, such as loppers and handsaws, safely�

• Good communication between the ScheduleManagerandTNCStaff.

• Self transportation to and from site�• Ability to work outside in varying

weather conditions� • Willingness to participate in training

sessions and hikes and attend Preserve Volunteer Program gatherings�

Preferred Qualifications:• Ability to take and send photos of issues (e�g� tree falls, trail erosion) • Access to a smart phone or tablet with the application Avenza Maps to record the

location of any issues (see Avenza Maps)

Benefits: Being a Preserve Steward gives you the opportunity to help protect habitat for plants and animals that is quickly disappearing� Stewards will gain valuable experience in thefieldandhavetheopportunitytoincreaseskillsthroughpotentialtrainings.Itisalsoanopportunity to network with conservation-minded individuals from the community�

Groups: Groups and organizations (e�g� scout troops, hiking clubs) are welcome to become Preserve Stewards as long as there is a central organizer for the group who can coordinate withtheScheduleManagerandTNCStaff.

Trail Blaze 2013 © Glenna Goldman/TNC

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Preserve LeaderPreserve Leader

Summary: Preserve Leaders are instrumental to the success of the Preserve Volunteer Program� Leaders are people who have demonstrated their commitment to the preserve and are willing to take on additional responsibilities� There are several leadership positions including the Schedule Manager, Workday Leaders, and Preserve Naturalists� Anyone interested in becoming a Preserve Leader should contact Jen Dalke (jdalke@tnc�org) in order to receive additional information about the positions�

Schedule ManagerEssential Functions: The Schedule Manager is in charge of organizing the Preserve Stewards schedules and sending reminders to volunteers signed up for stewardship hikes� They are also responsible for creating and maintaining the schedule for stewards on a regular basis (quarterly, monthly), ideally using Google Docs�

A week before a Preserve Steward is signed up to perform a stewardship hike, the Schedule Manager will send them a reminder email containing the previous week’s report� This will not only serve as a reminder, but will make Preserve Stewards aware of any ongoing issues and which areas have recently been monitored�

Basic Qualifications:• Served as a Preserve Steward for 1+ years�• ExcellentcommunicationskillswithothervolunteersandTNCstaff.• Great organization and ability to coordinate schedules�• Basic computer literacy and the ability to use email and other necessary software (e�g�

GoogleDocs)effectively.

Photo: Berger Workday 2018 © Sam Truslow/TNC 66

Workday LeadersSummary: Workday leaders will lead larger workdays (up to 10 volunteers) at the preserve as needed� Larger workdays could include trail infrastructure projects, invasive species removal,etc.WorkingwithTNCstaff,WorkdayLeaderswillorganizeworkdays,determineobjectives and safety requirements, and supervise volunteers� If interested in becoming aworkdayleader,TNCstaffcanworkwithyoutogettherequiredfirstaidandyouthcertifications.

Basic Qualifications:• Served as a Preserve Steward for 1+ years�• ExcellentcommunicationskillswithothervolunteersandTNCstaff• Ability to organize volunteers and communicate the objectives and safety concerns of

a workday

Preferred Qualifications:• FirstAidCertificationorwillingnesstoobtain• YouthCertificationorwillingnesstoobtain• AutoSafetyCertificationorwillingnesstoobtain

Time Commitment: Workday leaders should plan on leading 1-2 workdays a year in addition to serving as a Preserve Steward (4-6 stewardship hikes a year)�

Preserve NaturalistsSummary: Preserve Naturalists have the important job of helping people connect with nature at TNC’s preserves� Preserve Naturalists should have an interest in the plants, animals, geology, etc� of the preserve and a desire to help others learn about these topics� Naturalists are responsible for scheduling and leading two or more guided hikes a year� More information about this program will be coming soon�

Photo: rhododendra © timo_w2s 77

Preserve Information

Guide to the PreserveGuide to the PreserveNatural FeaturesLocated on two terraces overlooking the beautiful Rappahannock River, the 865-acre Alexander Berger Memorial Sanctuary consists of a mature, second-growth forest andalowlandfloodplainforest.

Thelowlandportionisafloodplainforest,consisting of box elder, sycamore, pin oak, black walnut, black willow, river birch, ash, hackberry, cottonwood, American elm, persimmon, sweet gum, holly, red cedar and alder� This swampy landscape provides habitat for beavers, muskrats, and many duck species such as mallards and black ducks� Other birds, including great blue herons, yellow-bellied sapsuckers, pileated woodpeckers,flycatchers,indigobuntingsand cuckoos, also frequent or reside on the preserve�

A rhododendron forest (or great laurel), unusual so far south on the coastal plain, grows along the bank of Snow Creek� It is believed to have survived from glacial ages�

HistoryThe forest in the uplands portion has remained relatively undisturbed since 1864, when it was used as an encampment and rear-line artillery position for the Confederate army.VestigesofCivilWarfortificationsremain on a knoll that provided a view for those passing on the way to Fredericksburg�

The two wooded parcels were given to The Nature Conservancy in 1963 by Mrs� Helen Bryan and family in memory of her father, Alexander Berger� The sanctuary was originally a part of the historic Belvedere Peony Farm where Mr� Berger made his home until his death in 1940� The manor house at Belvedere was originally built by Colonel WilliamDangerfieldbeforetheRevolutionaryWar�

Indigo Bunting (Passerina cyanea) Photo© foxtail_1

Female black duck (Anas rubripes) and duckling Photo © milesizz 88

Public AccessPublic AccessNature Conservancy preserves are private properties� They are managed to protect fragile resources and native species� The preserve is public in order to educate and inspire visitors� Duringdefinedhours,thepublicarepermittedtoparkinthegravellotattheentranceandenter the preserve on foot using designated trails�

The 0�6 mile Mohlie Trail is located on the lowland portion of the property and show views of the Rappahannock River� The trail is dedicated to the memory of R� Eugene Mohlie by his family so “that others may share in the joy and peace found in natural places�”

Preserve GuidelinesThe following are the guidelines for TNC preserves� As a general rule, do not confront rule-breakers while on a stewardship hike, especially if the situation does not feel safe� Depending on the situation and comfort level of the preserve steward, you can kindly remind visitorsofrules(e.g.gentlyremindingvisitorstonotpickflowers).Ifyouobserveillegalactivity (i�e� more serious than just breaking guidelines), you may call local law enforcement andreporttoTNCstaff.Pleasereportanyevidenceorobservationsofrulebreakinginyourinspection report�

• Preserves are open to the public from dawn to dusk� • Passive recreation such as walking, bird watching, and photography is welcomed�

The Following Activities Are Not Allowed:• Pickingflowers,mushrooms,etc.• Removing rocks or other parts of the landscape• Bringing dogs onto the preserve• Smoking• Camping,fires,orcookouts• Driving motorized vehicles, including ATV’s, except on designated access roads� Other

PowerDrivenMobilityDevices(OPDMD)asdefinedbytheAmericanswithDisabilityAct are allowed unless otherwise prohibited�

• Biking• Fishing, trapping or hunting, except as otherwise posted• Horseback riding• Feeding wildlife• Releasing animals or introducing plants• Disposing of trash or other waste, including biodegradable materials

To Minimize Your Impact, We Ask That You Please Also Observe the Following:

• Stay on trails�• Avoid walking in wet, boggy areas�• Inspect pant legs and shoes to remove seeds before entering and when leaving the

preserve� Failure to do so could introduce invasive weeds to new locations�• Ifyouflushagroundnestingbird,stopandavoidwalkingnearthenestarea.• Donotremovestakes,flagging,orsimilarobjects:thesemaybeforaresearchproject.• Observe all posted signs� • Please do not trespass on private property adjacent to preserves� 99

About The Nature Conservancy

In 1951 The Nature Conservancy started as a grassroots organization in New York in order toprotecta60-acrehemlockforest.TNChassincegrownintoaninternationalnon-profit,active in all 50 states and 79 countries and territories�

TNC employs scientists across the world in order to make strategic and informed decisions todriveconservation.Fromfindingandprotectingmigrationcorridorstousingfiretomaintain landscapes, TNC is helping lead the way for science-based conservation�

Over the years, TNC has morphed from mainly focusing on protecting areas of pristine landscape to focusing on achieving global sustainability� To accomplish this, TNC is focusing on four main areas: Tackle Climate Change, Protect Land and Water, Provide Food and Water Sustainably, and Build Health Cities�

TNC’s Mission:

Our mission is to conserve the lands and waters on which all life depends� Our vision is a world where the diversity of life thrives, and people act to conservenatureforitsownsakeanditsabilitytofulfillourneedsandenrichour lives�

TNC in Virginia

In Virginia, TNC has prioritized the conservation of several key landscapes: Clinch Valley in the southwest, Virginia Pinelands in the southeast, the Chesapeake Bay and Eastern Shore in the east, and the Allegheny Highlands in the west which includes Warm Springs Mountain� In addition to these landscapes, TNC owns and protects other nature preserves throughout the commonwealth� When possible, TNC strives to open these preserves to the public to provide authentic examples of natural Virginian habitats to inspire future generations�

For more information, please visit our website�

TNC At A Glance

• 100+ million acres protected around the world, including 350,000 acres in Virginia

• 121,000+ acres in Virginia protected as public land

• Programs in all 50 states and 70+ countries

• 600+staffscientistsworldwide• Virginia teams based in Charlottesville,

Richmond, Hot Springs, Abingdon and Nassawadox

MILESTONES1960 - All-volunteer Virginia chapter formed in Richmond1970-AcquiredfirstbarrierislandstocreateVirginia Coast Reserve1973 - Brokered 50,000-acre land donation from Union Camp to establish Great Dismal Swamp Wildlife Refuge2002 - Purchased nearly 10,000-acre Warm Springs Mountain Preserve2019 - Negotiating tri-state deal to conserve 250,000 acres of Appalachian forest

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Stewardship Hike Guidelines

While on a stewardship walk, you should note the condition of the preserve’s signs, trail markers, structures, and natural features� You should also keep track of anything unusual� Fill out a Preserve Inspection Report Form and email it to Jen Dalke (jdalke@tnc�org), Sam Truslow (struslow@tnc�org), and the Schedule Manager� All issues encountered should be reportedregardlessofwhetherornotyouwereabletofixthem.

Parking Areas/ Signs/ Kiosks/ Structures/ Gates (locks)What to Look for:

• Litter or dumped garbage • Overgrown vegetation• Condition of fences and gates• Condition of kiosks and signs

Actions to Take:• Pick up litter (if there is a substantial

amount, we may need to schedule a workday)

• Weed-whack or trim overgrown vegetation with hand tools

Trails/ Boardwalks/ BridgesWhat to Look for:

• Overall condition of trails• Tree blowdowns and other trail

obstructions• Trail erosion or wet spots• Condition of bridges and board walks• Presence of regular trail markers

Actions to Take:• Remove overgrown vegetation with hand tools (e�g� loppers)� We aim to have a path

that is 4’ wide and 7’ tall (Tip: imagine someone carrying a child on their back to gauge height)�

• Remove any blowdowns and obstructions (e�g� braches, small trees)� Do not attempt to move large trees that need chainsaw work, but note their location with Avenza mapsifpossible(volunteersmustbechainsawcertifiedandfilloutadditionalforms.See Tools for more details)�

• Replacetrailmarkersasneeded(contactTNCstaffifyouneedmarkers).• Note any damage to bridges and boardwalks

Photo: Berger Workday © Sam Truslow/TNC

What to Look for and Actions to TakeWhat to Look for and Actions to Take

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Inappropriate UseWhat to look for:

• Evidence of inappropriate use (see Preserve Guidelines or Preserve Inspection Report Form) • Graffitiorotherdamagetosignage• Trash dumping • Unauthorized vehicle use

Actions to Take:• In general, do not confront people who are using the preserve inappropriately• Depending on the situation and comfort level of the preserve steward, you can kindly

remindvisitorsofguidelines(e.g.gentlyremindingvisitorstonotpickflowers)• IllegalactivityshouldbereportedtotheSpotsylvaniaorCarolineCountySheriff’s

officeandTNCstaffwhenappropriate(seeAdditional Resources for important phone numbers)

ReportingReporting

Policies and ProceduresPolicies and Procedures

At the conclusion of each stewardship hike, Preserve Stewards should complete the Preserve Inspection Report Form� This report is sent to Jen Dalke (jdalke@tnc�org), Sam Truslow (struslow@tnc�org), and the Schedule Manager for the preserve� If you are unable to conduct a stewardship hike because of inclement weather, please send an email to the above three people anyway to keep them informed� Below are things to keep in mind when completing the report:

• You are our eyes and ears both at the preserve and in the surrounding community� If land is for sale or undergoing development around the preserve, please include it in your report�

• Be sure to note where you hiked so we can make sure no trail goes unmonitored for an extended amount of time�

• If possible, please use Avenza Maps to record where issues are (see Avenza Maps)�• Include any interesting animal or plant sightings with pictures if you can take one� We

recommend using the INaturalist App to record your observations as well (see Citizen Science/INaturalist)�

Reimbursements – The Nature Conservancy has certain vendor accounts where supplies canbepurchased.However,purchasesshouldbeapprovedinadvancebyTNCstaffinCharlottesville.ManyfieldsuppliesarekeptinCharlottesville,andeffortsshouldbemadetouse these whenever possible�

Visitor Liability – The Nature Conservancy assumes no responsibility for accidents to visitors while at Berger Preserve� All visitors to the preserve assume responsibility for their own safety�

Preserve Publications–AllpublicationsshouldbeapprovedbyTNCstaffattheCharlottesvilleoffice.Allinquiriesfromnewspapers,magazines,televisionstations,etc.shouldbeforwardedtoTNCstaffaswell. 1212

Photo: Two Sams Walkling at Falls RIdge 2013 © Glenna Goldman

Proper Preparation Proper Preparation

ToolsTools

Be sure to dress properly for stewardship hikes and wear weather-appropriate clothing� Generally, it is a good idea to wear long pants and hiking or work boots� You should also bring work gloves and water/snacks� Depending on conditions, a hat, sunscreen, and insect repellent are also helpful�

If the weather is bad (e�g� hurricanes, several feet of snow), please do not put yourself in dangertoperformahike.Yoursafetyisourfirstpriority.

Hand tools, including loppers, clippers, hand saws, and swing blades, are helpful to remove overgrowthandsmall,downedbranchesandtofixsectionsoftrail.Hoescanalsobeusedtofixminorissueswiththetrail.Youshouldonlyworkwithtoolsyoufeelcomfortableandsafeusing� Always carry tools in a safe manner (sharp edges towards the ground) and use covers on sharp edges when possible� Be sure to keep tools well maintained to avoid injuries�

With the exception of chainsaws (see note below), motorized tools may be used at the preserve� This includes push lawnmowers, string trimmers, leaf blowers, and construction tools (e�g� drills, circular saws)� Always be aware of other people in the area when using tools of any kind, especially if the tool inhibits your awareness� Try to avoid using motorized tools at peak visitor times for both the safety and enjoyment of visitors� Tools should always be used in accordance with safety protocols in the safety manual, including wearing all required personal protective equipment� It is also best practice to have another person present when operating tools if possible�

InordertouseachainsawonTNCproperty,youmustbechainsaw-certifiedbyanoutsideagency (e�g� Appalachian Trail Conservancy, USFS).Ifyouarechainsawcertifiedorareinterestedinbecomingcertified,pleasecontactJenDalke(jdalke@tnc�org)�

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Citizen Science/INaturalist

We invite all visitors to help us track the plants and animals found at our preserves� INaturalist is a free phone app and website that allows you to record observations of wildlife� It also helps to identify plants and animals, so no previous experience with identificationisnecessary.Eachpreservehasan INaturalist project associated with it, and all observations made within the preserve boundaries will automatically be included in theproject.ThisenablesTNCstafftotrackwhen, where, and what species visitors and stewardsarefindingatthepreserve.

It is not a mandatory for Preserve Stewards to use INaturalist while on stewardship hikes; but, if it is something that interests you, please help us track any changes in plants and animals� If you get an especially great picture of something, please include it with your report or email it to Jen Dalke (jdalke@tnc�org) if you are a Preserve Community Member�

Avenza Maps Avenza Maps

Photo: Grey tree frog (Hyla versicolor) at Berger Preserve © TNC

Avenza Maps is a useful phone and tablet app that allows users to keep track of the location of issues that arise at the preserve� The app works even in the absence of cell phone service, andmapscaneasilybesharedwithTNCstaff,allowingformoreefficientworkdayplanning. AvenzamapscanbedownloadedfromtheAppleorAndroidappstore.ATNCstaffmemberwill send an email with the map of the preserve which can then be opened in the app� More help setting up Avenza can be found at https://support�avenzamaps�com/hc/en-us�

When you encounter a problem on a stewardship hike (e�g� a treefall across the trail), open the app and drop a pin where you are located� Label the pin with a name that describes the issue� When you send your completed Preserve Inspection Report, you should also send yourdatalayerofyourpinsasaKMLfiletoSamTruslow(struslow@tnc�org)� For more detailed instructions, please see the Avenza Map Help Sheet�

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Safety and Guidelines

Ifyoucomeacrossanemergency,firstassessthesituation.Donotinvolveyourselfinadangerous situation�

In the event of any accident that requires the immediate attention of medical personnel, call 911� Be advised that cell phone coverage varies� If you need to call emergency services, note the following:

• Know the directions to the trailhead closest to where you are�• Take notes about the situation: names, what happened, in what way the victim

appears to be hurt, etc�• Usefromafirstaidkitonlywhatyouaretrainedtouse.

If the injury does not warrant immediate medical attention, the person(s) injured should be transported to the nearest hospital�

After you have assessed the situation and dealt with the emergency, please call Jen Dalke (540-335-1302) or Sam Truslow (434-825-5550)�

Youth SafetyYouth Safety

Emergency Procedures and Guidelines Emergency Procedures and Guidelines

The Nature Conservancy is dedicated to the protection of youth (individuals under the age of 18)� While Preserve Stewards will generally not be working directly with youth, Stewards may come across youth while on stewardship hikes� Because of this, we require that all Preserve Stewards sign TNC’s Commitment to Youth Safety form (see Commitment to Youth Safety)�

Volunteers who will interact with youth as a Workday Leader, Preserve Naturalist, etc� more thantwiceinayearmustbeyouthcertifiedbyTheNatureConservancy.Inordertocom-pleteYouthCertification,youmustcompleteTNC’sonlineyouthtrainingandpassaback-ground screening�

Auto Safety Auto Safety Volunteers are not allowed to drive other volunteers or visitors while representing The NatureConservancyunlesstheyhavebeenAutoSafetycertifiedbyTNC.

One of the most dangerous parts of preforming a stewardship hike or helping with a workday is driving to and from the preserve� Please use caution and avoid distractions while driving�

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Additional Resources

Contact InformationContact InformationThe Nature Conservancy in Virginia 652PeterJeffersonPkwy#190Charlottesville, Virginia 22911(434) 295-6106

Jennifer Dalke, Volunteer Program Manager (434)951-0572(office)(540) 335-1302 (cell)jdalke@tnc�org

Sam Truslow, Land Steward(434)951-0579(office)(434) 825-5550 (cell)struslow@tnc�org

Lee’s Hill Emergency Room10401 Spotsylvania Ave�, Suite 103Fredericksburg, Virginia 22408 (540) 741-0555

TNCstafffromallacrossVirginiaataretreatinNovember2019.Photo © Daniel White 1616

Preserve MapPreserve Map

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Commitment to Youth SafetyCommitment to Youth Safety

The Nature Conservancy’s Commitment to Youth Safety establishes behavioral standards to protect Youth and applies to all employees and volunteers� Relevant excerpts from the Manual can be found on the reverse side of this sheet� Whenever working with Youth, employees and volunteers shall:

1� Treat Youth (anyone under age 18) with respect and dignity regardless of race, color, sex, age, language, religion, political or other opinion, national, ethnic or social origin, property, disability, sexual orientation, gender identity, and birth or otherpersonallydefiningcharacteristicsorstatus

2� Plan activities with Youth to protect and enhance the highest level of safety of the Youth involved, whether or not the Youth is accompanied by parents/family

3� Adhere to uniform standards of physical contact and other conduct as outlined in the Manual1, and avoid physical contact with Youth when out of close proximity to or outside the view of other adults

4� Avoid being alone with one Youth, and in the rare circumstances that being alone with one Youth is unavoidable, follow the guideline for One-on-One Activities in the Manual2

5� When working with a group of Youth, wherever possible, ensure that another adult is present or nearby

6� Be sensitive to and observe boundaries with respect to language, conversation, and physical contact provided in this Standard Operating Procedure and the Manual1, following local and regional norms if these norms are more restrictive than the standards

7� For overnight activities with Youth, provide high levels of supervision and follow the guideline for Monitoring High Risk Activities, Overnight Activities in the Manual (not applicable to the Preserve Volunteer Program)

8� FollowanyprogramspecificYouthsafetyguidelinesandsafetyplansformanagingboundaries and high risk activities with Youth

I, ___________________________________ (printed name of volunteer) understand that I am responsible to not engage in actions or behaviors that could be harmful to Youth or construed as child abuse�

Signature of Volunteer Date

_________________________________________________________________________

1Appropriate Contact with Youth:

ThefollowingguidelinesprovidespecificexamplesregardingappropriatebehaviorthatpromoteapositiveenvironmentwhileprotectingYouth,EmployeesandStaffVolunteersfrommisunderstandings.TheseguidelinesshouldbefollowedbyallEmployeesandStaffVolunteersworkingwithYouthandwillassistEmployeesandStaffVolunteersinfulfillingtheir Commitment to Youth Safety�

A� Physical Interactions

• Side hugs or shoulder-to-shoulder hugs

• Pats on the shoulder or back• Handshakes• High-fivesandhandslapping• Verbal praise• Pats on the head when culturally

appropriate• Touching hands, shoulders, and

arms• Hands on shoulders• Holding hands (with young Youth

in escorting situations)• Allowing pre-school or

kindergarten Youth to sit on EmployeesorStaffVolunteers’knees

• Full-frontal hugs• Tickling• Showingaffectioninisolatedareas• Allowing Youth older than

kindergarten (5 or 6) to sit on Employees’andStaffVolunteers’knees or laps

• Wrestling• Piggyback rides• Kisses• Whispering/talking close to ear• Encouraging Youth to hug/show

affectiontooneanother• Picking up/carrying Youth older

than kindergarten (5 or 6)

• Touching/combing hair • Allowing a Youth to cling to an

Employee’sorStaffVolunteer’sleg(suggest hold hands with younger Youth if needed for escorting situations)

• Any type of massage given by or to a Youth

• Anyformofaffectionthatisunwanted by the Youth or the EmployeesandStaffVolunteers

• Compliments or comments relating to physique or body development

• Touching bottom, chest, or genital areas

Appropriate Physical InteractionsAppropriate Physical Interactions INAPPROPRIATE Physical InteractionsINAPPROPRIATE Physical Interactions

B� Verbal Interactions

• Positive reinforcement• Appropriate jokes• Encouragement• Praise• Asking questions/inviting

conversation

• Name-calling• Secrets• Cursing• Off-colororsexualjokes• Shaming, belittling• Bullying• Derogatory remarks• Harsh language that may frighten,

threaten or humiliate Youth

• Discussing sexual encounters• Involving Youth in the current

personal problems or issues of EmployeesandStaffVolunteers.

• Sharingconfidentialinformation(for example, “Your friend Charlie got in trouble for X�”)

2One-on-One Interactions:

Most abuse occurs when one adult is alone with one Youth� The Nature Conservancy aims to eliminate or reduce these situations and prohibits private one-on-one interactions unless for emergency safety reasons or approved in advance by the Business Unit Director�

In those situations, where one-on-one interactions are approved or cannot be avoided, EmployeesandStaffVolunteersshouldhavetheactivitybeobservableandinterruptibleby following these guidelines:• When meeting one-on-one with a Youth, always do so in a public place where you are or can be in full view of

others�• Avoid going to secluded areas where the presence of others cannot be known�• AvoidphysicalcontactthatcanbemisinterpretedbytheYouth.Limitcontacttopatsontheshoulder,high-fives,

and handshakes�• Ifmeetinginaroomoroffice,leavethedooropenormovetoanopenareathatcanbeeasilyobservedbyothers

passing by�• InformotherEmployeesandStaffVolunteersthatyouarealonewithaYouth,andaskthemtorandomlydropin.• Document and immediately report any unusual incidents, including disclosures of abuse or maltreatment, behavior

problems and how they were handled, injuries, or any interactions that might be misinterpreted�

Appropriate Physical InteractionsAppropriate Physical Interactions INAPPROPRIATE Physical InteractionsINAPPROPRIATE Physical Interactions

Preserve Inspection Report FormPreserve Inspection Report FormPreserve Inspection Report FormPreserve Inspection Report FormDATE:DATE:

STEWARD’S NAME:STEWARD’S NAME:PRESERVE:PRESERVE:

APPROX. TIME IN FIELD:APPROX. TIME IN FIELD: hrs.hrs.TRAIL/AREA(S) VISITED:TRAIL/AREA(S) VISITED:

1. Was the parking area in good condition along with all signs, kiosks, structures and gatesincluding locks)? Was the vegetation trimmed around these areas?

2. Were the trails in good condition? Any blow downs, obstructions, erosion problems?

3. Were there any signs of the following?

Actions Taken/Comments:Actions Taken/Comments:

Actions Taken/Comments:Actions Taken/Comments:

Actions Taken/Comments:Actions Taken/Comments:

Comments:Comments:

Comments:Comments:

Comments:Comments:

General Comments: General Comments: Did you notice any other problems or have suggestions for improvments?Did you notice any other problems or have suggestions for improvments?

VandalismVandalismDumping Dumping

Illegal HuntingIllegal Hunting FireFire CampingCamping Biking/Horseback RidingBiking/Horseback RidingLitterLitter Safety HazardsSafety Hazards Damaged VegetationDamaged VegetationUnauthorized Vehicle UseUnauthorized Vehicle Use

4. Did you notice any changes in surround land use or status?

5. Describe any interactions you had with preserve neighbors or visitors.

6. Describe any significant wildlife or plants you encountered at the preserve. We like tohear about what you observe! Please include photos if you have them.

This information is very useful! Thanks for your help!Please send this to Jen Dalke ( jdalke@tnc.org), Sam Truslow (struslow@tnc.org) and the schedule manager.

Please include any photos and/or KML Avenza files you have in the email. 2020

Avenza Map Help SheetAvenza Map Help SheetAvenza Maps is a useful phone and tablet app that allows users to keep track of the location of issues that arise at the preserve� The app works even in the absence of cell phone service, andmapscaneasilybesharedwithTNCstaff,allowingformoreefficientworkdayplanning. Avenza maps can be downloaded from the Apple or Android app store� You can download thepreservetrailmapfromTNCwebsite,oraTNCstaffmemberwillemailyouacopy.Morehelp setting up Avenza can be found at https://support�avenzamaps�com/hc/en-us�

When you get to an issue to report, open the app� Your location is shown by a dot�

The following steps outline how to mark issues with placemarks and then send them to our Land Steward, Sam Truslow� Providing this information is extremely helpful and saves our stewardshipstaffvaluabletime.

1�

Press the arrow in the bottom left corner to center the map at your location�

Next, use the pin button by the arrow to create a new placemark�

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You can add a title, photos, and description to the placemark� The more information, the better!

When you are done, select Submit in the top right corner�

You can add multiple placemarks to a map, so keep track of all issues you come across�

To send the data you collected, select the layer button in the bottom right corner�

Onceyoufinishyourstewardshiphike, send the information to Sam Truslow� You need cell service or internet to do this, so you may need to wait until you are home�

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Select the button with the up arrow in the bottom right corner�

Next, select Export to Others�

Feelfreetorenameyourfiletosomething more descriptive before sending�

BesuretoselectKMLasthefileformat if it is not already selected�

Once you are done, select Export in the the top right corner� Pick your emailappofchoiceandsendthefileto Sam at struslow@tnc�org�

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Afteryousendthefilefor your stewardship hike, clear the map so you are ready for your next hike�

From the Map Layers screen (from Step 4), select Edit in the bottom left corner�

Select the layer you created and then press delete at the bottom�

Thank you for collecting valuable and time-saving information!

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