Hand Lei Ding Uploads

8/6/2019 Hand Lei Ding Uploads

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B?C U?e^d-Prepare BFC for the new month data load1. Change security settings for the data load

NOTE: This step is done by users with Security Authority generally outside the Finance Groupa. Login to the BPC adminstraton consoleb. Expand the AZC selection treec. Expand the Security folderd. expand the Member Access Profiles foldere. Select the AdminMbrAccPrf r"rO"l. access profile and press the MODIFY MEMBER ACCESSPROFILE hyperlink in the Action Pane on the right

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f. When the modify member access profile dialogue box appears, select the BPC Access box! fto.a.S1o StfGfca f Ur { Fch

Adjust the LEGALAPP Application tab and RATE Application tab to incorporate the monthbeing closedThe time deminsion should be set to the specifications spelled out below for each applicationrespectivelyLEGALAPP: The current period should be set to Read&Write while all other periods are setto Read OnlyRATE: The current period should be set to Read&Write while all other periods are setto Read OnlyClick the Finish box and press the Apply icon in the bottom right hand corner of the dialogueboxi. Exit the BPC Administration console and ensure the application status is active


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b.

oad Data from SAP to BlLog into SAP BPC PRO - AZgRun transaction

c, Expand the Not Assigned prooess chain folderd. Double click the GL YTD Movements form OF|_GL_10 process chain

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The assign priori$ dialogue box will appear. Chose JOB HIGHER PRIORITY A and pressthe green check icon in the Assigne priority dialogue box. The process chain will then beginrunning in the backgroundOpen a new session of SAP by pressing the create new session icon in the SAP toolbarEnter transaction RSMOMonitor the status of you job by pressing the refresh icon until the traffic light is green at the topof the monitorExit the RSMO transactio, but don't close the session and return to the RSPC transactionClick the Logs icon in the Process chainProcess Chain Display Active Version: GL YTD Movenents from OFl GL l0

m. When the Date Selection dialogue box appears ensure the Today radio button icon is selectedand press the green check icon in the bottom left corner of the dialogue boxn. Press the refresh icon until the process chain is finished running

PROCESS BREAI(: IF YOU ARE REFRESHING PREVIOUSLY LOADED DATA FOR THE MONTHFOLLOW THE INSTRUCTIONS tN THE NEXT SEGMENT (STEP 3), F TH|S tS THE FTRST DATA LOAI)OF THE MONTH SKIP THE NEXT SECTION AND PROGEED TO STEP 4

3. Deleting selective data from the BPC Bl cubeNOTE: lf data is being refreshed/reloaded for a month that has already been loaded oncethe accounts CTA (Cumulative Translation Adjustment) and 330400 (YTD Retained Earnings)must be deleted so that they are not double counteda. Log into SAP BPC PRO - AZgb. Run transaction

Expand the Business Planning and Consolidation folderExpand the AZC Appset folder

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e. Locate the LEGALAPP applicaton@ lnfoProviderP- Unasssned Nodes 4} Technlcal Content 4) Customer Relalionshlp Menagement O Fnanciel Managemnt & Conkollingv 4) Buslness Plannlng and Consolldaton4) Required obiects Apshellv 4|AZcRppset$ uoncvilf4tii@ owruensnreg pLANNtNc$ nEref. Right click on the LEGALAPP application and select the Change Realtime Load Behavoir option

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When the Switching Real Time Load Behavior dialogue box appears select the top option and pressthe green check icon

When the transport request dialogue box appears click the No optionRight click on the LEGALAPP application once again and select the Manage optionSelect the Contents tab from the application management screen on the right

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4.

k. Select the delete selection icon at the bottom of the contents tabE Oelete Selection

l. When the selective deletetion for data dialogue box appears press the Delete Selections iconm. Press the multiple selection icon in the ACCT GL row trn. Enter accounts "CTA" and "330400" in the selection fields and press the green check icono. Enter the month you wish to delete (most often the month being loaded) in the TIME fieldp. Enter ACTUAL in the version fieldq. Double check your entries and press the execute icon in the top left hand corner on the SAP toolbarr. Press the Selection icon on the selective deletion for data dialogue boxs. Ensure the lmmediate start radio button is selected and press the green check boxt. Press the Start icon, once this is done the data will be deleted, close the selective deletiondialogue boxu. Right click on the LEGALAPP application and select the Change Realtime Load Behavoir optionand change the radio button back to the bottom option

v. Exit SAP BPC PRO - AZgMaintain the Data Transformation file in BPCa. Login to BPC for Excel and enter the LEGALAPP applicationb. Click the Manage Data option in the BPC Action Pane on the rightc. Click the Maintain Transformations option in the BPC Action Paned. Select the Manage Existing Transformation Definition option in the BPC Action Panee. Expand the Examples folder in the OPEN dialogue box that appears

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f. Select the Transform BW Data.xls file and press the OPEN icon

g. Go to line twelve and change the year and month located at the end of the line to the month beingloaded. For Example if we were loading March data the line should look as follows:SELECTION=0CU RTYPE, 1 0;0CU RTYPE,30;0CU RTYPE,60;ZCALMONTH,NOTE: lf multilple months are needed you must load the data one month at a timeand run the net income and fx package for the month before loading the next month

h. Once the month has been changed, press the validate and save transformation definitions optionin the BPC action panei. A validation dialogue box will appear and the system will go thorugh a series of steps to validate thefile. Once this is complete exit back to the mainscreen of BPCNOTE: This step only needs to be completed once a month. Updates are not needed for data refreshesor reloads

5. Load Data into BPC from Bla. Click the Manage Data option in the BPC Action Pane on the rightb. Click the Run a Data Management Package optoin in the BPC Action Panec. When the data management package dialogue box appears select the Load Data from an lnfoProvider option y tU Dat udnoti - [sJAxsAPNETo2l [Azcl tLtcLAPP] frzcnrrt"aitctl t-lf ElrSS 66 :

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d. When the Load Data dialgue box appears ensure the following selections are populated correctlyThe first box should contain the following INFOPROVIDER: ZGLMW LLThe second box should contain the transformation file we maintained in the previous sectionshown below:\ROOT\WEBFOLDERS\AZC\LEGALAPP\DATAMANAGER\TRANSFORMATIONFILES\EXAMPLES\Transform BW Data.xlsEnsure the Merge data radio button is selected

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Ensure the defautt togic ration button is set t " fta tPress the Next button

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e. When the next data load dialogue box appears ensure the do no check work status settingsradio button is selectedEnsure the Run Now radio button is selected and press the Finish icon'oit Monoger - Run eriiage

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f. The Data Manager dialogue box will re-appear, press the view status icon tosee the status of the Load Data package,

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g. The Package Status dialogue box will appear. Click the refresh statuscheck box and monitor the status until the Data Load package finishesrunning.- Package Statuscl (ji 19 c,

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Warning 5112/2O106:57:20..Completed 5/121201 0 6:49:08...Watnins 5/'12120106:48:16,Completcd 51121201O6:42:20...\darning 5112l?o19:41:26..Completcd 5/8/2108:39:16\aning 5/8/20108:36:49...Warnins 5/8/2'1 0 8:26:13 . .V/arning 1lgn!l|7:18:58...Completcd 5172O1O9:.12:23..Watning V7l2010 9:09:54 ..Completed 5/6/2010 5:27:51 .\{arnins 516/2O1O5:?5:?7..Eror 516120105:?2:41Complctcd 5/6/2010 4:54:39 . .Warnhq 5l6l2t19 4:52:35 .

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|*lcbs"Ih. Once the package is flnished running double click on the results to ensure all data loadedappropriately and no records were rejected. You should click on the Reject Data optionand examine the detail provided.

NOTE: lt is common to have zero value records here, and these are acceptable, but any recordwith a value here should be investigated. ln most cases, rejected data is due to missisng masterdata. The example of the reject records show below are acceptable as they ate zeto valued.. orr.il

Lln. :125m,5a,llrcoSfCln,SfiP,F_Ol[En_REcrmPR0FIICIn.LC.2Sa0.DEC,t_lt0E,ncIUL,a,e!aeaoLlne a:125mtr50g,mc0scIn,snP,F_01HE_REGrMpR0FtTcIRruSD,2tF.DEC,t_mtI,nDlUlL,C.eO0!eLin.8:12tO1,50a7,1C0SICI8,SP,F_01I|EB_REG,]llP0FlrCfn,EU,2a09.DEC,I_t{r}C,DIUL,e.0loc!aLlnt C:l25mar50a7,lCoSCf8,SnP,f_Of[En_EC,mPRoflrCl,LCr2t-oECrI_NOEnCIUnL.a-00aO0aOlin.0:r25e2a,5!a7,tcosrcIr,sAp,F_01E_nEc,t5pn0FtctR,uso,209.0Ec,f_t{lc,ctUAL,c_ete!0aLin.0:12502C,5011lIlCoSIcln,SnP,F_0ItlE8_REc,lP0fTCri,EUn,20.DEG,t_ftc.nClUL,0.00e0!aLln.9:125U!.5ail,C0SlCI,SnP,F_0IllER_REC,tPR0FIIClR,LCr20a9.DECrl_ME,CrULrt.A0aC0t0Ltn.0:125@t,5el1,mCOSTCt.Sn?,F_01fEB_FEC,PR0fIICrF,USO,2m.DEc,t_rutc,DTUnL,0,0OC0!!allr pth:\n001\i[gF0LDEnS\ZC\LEGnLPP\PnrUIEPUELlCnrr0N\nzcHEll\0cLLEr\tElfFILES\r.J!ct_dr

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6. Run the FX Restatement & Net lncome Transfer packagea. Click the Manage Data option in the BPC Action Pane on the rightb, Click the Run a Data Management Package optoin in the BPC Action Panec. When the data management package dialogue box appears select the Financial Processes folderunder the LEGALAPP package groupd. Then highlight the FX Restatement & Net lncome Transfer package in the window on the rightand press the Run icon at the bottom of the Data Manager dialogue boxd iiff?riifiiiiii'iiiiini;pi"ftri:'ii;i'i* -'"*'**i fiJ

The Data Manager Run Package dialogue box will appear. Select all members in the COMP_CODEfield, select ACTUAL in the VERSION field, select LC,USD,EUR in the RPTCURRENCY field,select the appropriate month in the TIME field, ensure the Run Now radio button is selected andpress the Next iconl] D.r Uo.B.r - Run Pck.

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f. The Data Manager dialogue box will re-appear, press the view status icon tosee the status of the FX Restatement & Net lncome Transfer package

gCrct.d LbtCopd!,g. The Package Status dialogue box will appear. Click the refresh statuscheck box and monitor the status until the Data Load package finishesrunnrngn :;J

When the status shows a blue check box next to the package. The package is complete.Data is now loaded into BPC and it can be validated against SAP. These steps include ensuringthe balance sheet balances for all entities in all currencies, and validating net income by enti$.

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