Hampton Roads Regional Catastrophic Planning Team

RCPG Project Update2013 Whole Community Conference

November 22, 2013

HRRCPT: Who’s InvolvedThe HRRCPT is

comprised of 24 Voting Localities:22 Cities and

Counties in Virginia2 Counties in

Northeast North Carolina

In addition – there are multiple State, quasi-government and private sector organizations represented.

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HRRCPT Planning ScenariosThe purpose of the plan is to develop a

regional approach to handling catastrophic events brought about by:Category 3 hurricaneMultiple Improvised Explosive Devices (IEDs)Aerosolized Anthrax

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The ChallengeHampton Roads is a

Coastal RegionHome to 1.8+ million

peopleConstrained

geographically by water, bridges and tunnels.

Congested Transportation System

Two primary evacuation routes to points north and west.

Primary route to North Carolina’s Outer Banks 4

The QuestionsWHO needs to evacuate and how many?WHERE will evacuees go?WHAT MODES of transportation are available?WHAT ROUTES will evacuees take/does contra flow make sense?HOW LONG will it take to move the evacuees/what if there’s not enough time?

HOW MANY Shelters will we need?HOW MUCH resources and supplies will be needed to support the anticipated population?WHAT ABOUT the Special and Functional Needs Population?

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The SolutionsRegional Catastrophic Planning Grant

Program funds have been used to develop planning products that will help to Identify the Demand placed upon

Transportation/Evacuation Systems, Shelter Systems and Logistical Supply needs.

Assess the total Supply Available and Determine the Gaps and Solutions that

need to be addressed on a Regional basis.

What are some of those products? 6

Transportation and Evacuation Planning ProductsTransportation

Evacuation Study - Conducted by Dewberry and AtkinsLooked at three

different evacuation time frames: 42/36 and 24 hour notice.

Metrics quantified possible demands that vehicles and population will have on transportation networks and shelter resources in the region.

Severe Storm Event Behavioral Study, Vulnerability Mapping, & System Dynamic ModelingSurvey sampled

7,068 Households and 20,000+ residents

Increased our understanding of the variables and factors that cause people to do what they do in an emergency.

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Shelter and Supplies Planning ProductsShelter Impact Assessment Study

Comprehensive sheltering study that will provide evaluation criteria for evaluating current and potential shelter facilities.

Goal is to increase the number of available shelters and

Determine staffing and resource requirements to operate them.

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Shelter and Supplies Planning Products

Refuge of Last Resort (ROLR) ProgramProvides a regional definition of a ROLR Identifies

how many evacuees per lane mile will be stranded.

minimum staffing, training and resource requirements – transportation, staff and supplies

Provides model MOU’s and suggested strategies for securing the use of these facilities when needed.

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Shelter and Supplies Planning ProductsRegional Logistics and Distribution

Management Strategy Identifies mission critical functions that need

to be performed by the state and localities to effectively execute logistics missions and

Recommends actions that can be taken at the sub-regional and state level to build capacity to acquire, stage, and manage commodities and other resources following a major disaster

Includes Annexes that provides job aids, job descriptions and operational checklists.

Source: Dewberry Project Management Plan 10

Shelter and Supplies Planning Products

Shelter and Logistics Planning Tool (SLPT)Microsoft Excel ApplicationConsolidates/Integrates information to

support shelter and logistics planning.Shelter and POD requirements and

capacitiesInventory and supply needs Staffing

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Shelter and Logistics Planning Tool (SLPT)

For Official Use Only

Information in the tool is to be used for planning purposes.  All jurisdictions will follow the recognized emergency management process for requesting sheltering assistance in another jurisdiction by contacting the emergency manager rather than directly

contacting a shelter.

Commodities

Resources

Volunteers

Impact Analysis

Shelter Management Teams

Shelter Supplies

PODs

Staging Area Base Camp

POD Forecasting

Sheltering & Logistics Planning Tool Overview

Shelter InventoryShelter Requirements & Capacity

Shelter Mapping

POD Sub-Regional Capacity

POD & Staging Area Mapping

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Regional Intermediate and Long-Term Disaster Housing Strategy Planning Document Provides:

A comprehensive reference for executing interim and long term housing recovery

A Basic roadmap for the housing recovery process.Detailed templates that can be used by local

jurisdictions, both pre- and post-event; Description of the relevant authorities and roles

and responsibilities for housing recovery planning and recovery at all levels of government,

A common understanding of the housing recovery phases that can be used as a basis for the development of integrated State, Regional and local housing recovery plans.

Source: Dewberry Project Management Plan 13

Where are We Now?Just Beginning the Training and Exercising Phase

(FY10 and FY11)Will provide for training and testing/exercising

and revising the plan.Training will include Agency and First

Responder Training Will provide for a Large Scale Exercise for One

Component of the Plan and Functional or Table Top for the other two components.

After Action Reports will be used to develop Corrective Action Plans that will be incorporated in all planning documents.

Source: Dewberry Project Management Plan 14

Where Are We Now?

Tremendous Commitment from Very Talented and Capable Team members are making a difference!

All of our Planning Documents will be made available on the FEMA VJPO website.

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For More Information:

Contact:C. Creig Moore, Chairman

cmoore@gloucesterva.info

Or

Steve Best, Program Directorsbestsr@gmail.com

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Hampton Roads Regional Catastrophic Planning Team

Thank You!