HAMPTON ROADS PLANNING DISTRICT COMMISSION MEETING May … · Hampton Roads Planning District...

Hampton Roads Planning District Commission Meeting – May 18, 2017 –

HAMPTON ROADS PLANNING DISTRICT COMMISSION

MEETING May 18, 2017

12:30 PM The Regional Building

723 Woodlake Drive, Chesapeake

1. Call to Order

2. Approval/Modification of Agenda

3. Submitted Public Comments There were no submitted public comments since the last HRPDC meeting. Any new written public comments received after the preparation of this agenda will be distributed as a handout at the meeting.

4. Public Comment Period Members of the public are invited to address the Hampton Roads Planning District Commission. Each speaker is limited to three minutes.

5. Executive Director’s Report – Bob Crum (Attachment 5)

6. Consent Agenda (Attachment 6) a. Meeting Minutes – April 20, 2017 Commission Meeting b. Treasurer’s Report of March 2017 c. Transcribed Public Comments – April 20, 2017 Commission Meeting

d. DC Rectifier Systems

A Request for Proposals (RFP) for Replacement DC Rectifier Systems for the Hampton Roads Tactical Regional Network (HRTACRN) Microwave System was released in March of 2017. This RFP was published in The New Journal and Guide, on the HRPDC website, and on the State’s eVA procurement website. Upon approval, an “Intent to Award” will be posted for ten days on the HRPDC website, as well as in the front lobby of the Regional Building and on eVA. A contract will be signed once this ten-day period has ended.


Staff recommends a one-year contract in the amount of $17,000 be awarded to Atlantic Communications, Inc. beginning June 1, 2017.

7. Fiscal Year 2018 Budget – Nancy Collins, Chief Financial Officer (Attachment7)

The Joint HRPDC/HRTPO Personnel & Budget (P&B) Committee met on Thursday, April 20, 2017 to discuss the FY2018 HRPDC/HRTPO Budget. The P&B Committee recommends approval of the proposed FY2018 Budgets by the HRPDC and HRTPO. The following documents are attached for your review. • Historical Budget Trend Report with Bar Charts • FY2018 Draft Budget/Summary • Fund Balance Report • Member Dues and State Allocation Trend Report • Local Jurisdiction Contributions Spreadsheet • Revenue Pie Chart by Funding Source • Expenditure Pie Chart by Program • Reserves

The FY2018 Budget reflects a total revenue (and corresponding expenditure) increase of 15% over FY2017. This increase is due mainly to new grant awards in Homeland Security, Housing, and Transportation and funding to support two Joint Land Use Studies. Almost one million of this $1.2 M increase is in pass-through funds, while agency operating expenses continued to remain steady over the past five years.

Member contributions will remain at the reduced $0.80 per capita rate approved in FY2013.

The budget supports a proposed 2.5% performance-based salary adjustment for staff. There was a 12.5% increase in healthcare premiums for the upcoming fiscal year. Standard Contracts decreased by 58%. Special Contracts increased by 23%. General Operations increased by 17%, all of which resides in contingency funding. Staff recommends continuing to fund our reserves in order to continue to offset future increases in costs as funding continues to decrease.

Nancy Collins, CFO, will be present to provide an overview and answer any questions you may have.

Action Requested: The HRPDC should take action to approve the May 18, 2017 Consent Agenda.

Action Requested: The HRPDC should take action to approve the FY2018 Budget.


8. Annual HRPDC Work Program – Keith Cannady, Deputy Executive Director (Enclosure)

Annually, the HRPDC staff prepares the Work Program for the coming fiscal year. This document outlines the work activities that the HRPDC staff will undertake in support of the Commission and the member localities. Enclosed is the proposed HRPDC Work Program for FY 2018. This document covers work programmed from July 1, 2017 to June 30, 2018. It is the result of input from the seventeen local governments served by the HRPDC and applicable State and Federal planning and regulatory requirements. Much of this work evolves from the local committees that serve in an advisory capacity to the HRPDC.

9. State of the Workforce and Gap Analysis – Matthew James, President and

CEO, Peninsula Council for Workforce Development and Shawn Avery President and CEO, Opportunity Inc. Mr. James and Mr. Avery will provide a brief overview of this recently completed report and respond to questions from HRPDC members.

10. Opportunity Inc. – One-Stop Operator Selection/Hampton Roads Workforce Board Reappointments – Shawn Avery, President & CEO (Attachment 10)

Opportunity Inc. of Hampton Roads, a local government authority chartered in 1974 under The Code of Virginia by the Cities of Chesapeake, Franklin, Norfolk, Portsmouth, Suffolk and Virginia Beach and the Counties of Isle of Wight and Southampton, Virginia, serves as the operating arm of the Hampton Roads Workforce Development Board (HRWDB). The members of the HRWDB are appointed by the Chief Local Elected Officials (CLEOs) of the aforementioned jurisdictions, also known as Hampton Roads Local Workforce Development Area 16 (Hampton Roads LWDA 16). Opportunity Inc.’s primary responsibility on behalf of the HRWDB and CLEOs is to implement, facilitate and make available workforce development programs, services and resources funded mainly by the federal Workforce Innovation and Opportunity Act (WIOA). In that regard, it is incumbent upon Opportunity Inc. to ensure that there is a viable One-Stop Delivery System, in partnership with the region’s key partner organizations and service providers, in order to provide valuable career development and training services to adult customers in need of these services, on an ongoing basis. WIOA requires that a One-Stop Operator for the System be competitively procured by local workforce development boards and in place by July 1, 2017.

Action Requested: The Commission is requested to approve the FY 2018 HRPDC Work Program.


The primary role of the One-Stop Operator is to serve as the overall facilitator of the System and work with all partner organizations and service providers to ensure that services are provided at an optimal level, in an effective and efficient manner, and with attention to continuous improvement and customer accessibility. On February 2, 2017, Opportunity Inc., on behalf of the HRWDB, issued a Request for Proposals (RFP) in accordance with the WIOA requirements for a competitively procured One-Stop Operator. Two (2) proposals were received by the closing date on March 15, 2017. The proposals received were thoroughly reviewed by the HRWDB Workforce Services Committee (WSC) and the unanimous recommendation was to enter into a contract with Tidewater Community College (TCC) to employ dedicated, competent staff to serve as the One-Stop Operator for the region. The amount recommended by the HRWDB WSC was up to $119,171.00 for an initial one (1) year contract for the period July 1, 2017 to June 30, 2018. Up to three (3) one (1) year contract extensions thereafter may be authorized at the discretion of the HRWDB. The HRWDB Executive Committee, at its meeting on April 18, 2017, approved the HRWDB WSC’s recommendation to select TCC as the One-Stop Operator for the region. The initial year contract will be for up to $119,171.00. Attached for Commission members information is background information on the One-Stop Operator Selection and a Membership Roster for the Hampton Roads Workforce Development Board.

11. Emergency Management Update – Ed Porner, Director of the Recovery and Resilience Division at the Virginia Department of Emergency Management (VDEM) and Bruce Sterling, VDEM Region V Coordinator

In preparation for the Atlantic hurricane season that will begin on June 1, VDEM representatives will provide two informational presentations to the HRPDC. Mr. Porner will summarize the events leading up to and following Hurricane Matthew which resulted in over $75 million in damages throughout the Hampton Roads region. In addition, Mr. Sterling will summarize ongoing efforts by VDEM and the Virginia Hurricane Evacuation Working Group to delineate evacuation zones within the region.

Action Requested: Opportunity Inc. requests that the CLEOs of LWDA 16, or their designee, approve the HRWDB Executive Committee action of April 18, 2017 to select Tidewater Community College as the One-Stop Operator for the Hampton Roads LWDA 16.

Action Requested: Opportunity Inc. also requests that the CLEOs of LWDA 16, or their designee, approve the reappointments to the Hampton Roads Workforce Board outlined in Attachment 10.


Both of these presentations are provided for information purposes and do not require formal action by the HRPDC. Commission members are encouraged to ask questions and discuss the information presented by VDEM representatives.

12. City of Franklin/Southampton County At the April 20, 2017 HRPDC meeting, the City of Suffolk provided an overview of economic development/job creation efforts in the City. To continue this information sharing and spotlight on success stories in our region, Mr. Johnson and Mr. Martin will provide the Commission background information on service sharing arrangements between the City of Franklin and Southampton County.

13. Personnel and Budget Committee Report

Committee members will provide a report from the P&B Committee meeting, which will be held the morning of May 18.

14. Three Month Tentative Schedule June 2017 No Commission meeting (HRTAC and HRMFFA Boards will meet) July 2017 HREDA Update Socio-Economic Forecasts Virginia Shipbuilders Update August 2017 No meeting

15. Advisory Committee Summaries (Attachment 15)

Summaries of HRPDC Advisory Committee meetings that were held since the last HRPDC Meeting are attached for review.

16. For Your Information (Attachment 16)

The Following items are attached for information purposes:

• Joint Land Use Study (JLUS) Fact Sheet • JLUS Stakeholder Interview Correspondence

17. Old/New Business

18. Adjournment

Ella P. Ward, Chair Linda T. Johnson, Chair Michael J. Hipple, Vice-Chair Thomas G. Shepperd, Jr., Vice-Chair

The Regional Building 723 Woodlake Drive Chesapeake, Virginia 23320 757.420.8300 Fax 757.523.4881

TO: HRPDC/HRTPO Board Members BY: Robert Crum, Executive Director RE: Executive Director’s May 2017 Report On April 12, the Executive Director and HRPDC Deputy Executive Director participated in a meeting with Secretary of Technology Karen Jackson to discuss regional opportunities for the Hampton Roads region related to broadband. Of particular interest was a discussion of how the transatlantic broadband cables landing in Virginia Beach could serve as a regional economic development tool for the region. Based on this discussion, Secretary Jackson and the Center for Innovative Technology (CIT) have helped arrange a meeting at the HRPDC on June 1 with representatives of the Gramercy District in Loudoun, Virginia to discuss the Smart Cities initiative and potential opportunities for Hampton Roads. Representatives from the region’s 17 jurisdictions have been invited to attend and participate in this session. During Earth Day week, the HRPDC and askHRgreen unveiled a “Write as Rain” environmental education program across the Hampton Roads region. Using custom made stencils and ecologically friendly rain resistant spray, over 60 sidewalk messages were placed around the Hampton Roads region to promote environmental stewardship. The campaign’s “green” messages will appear on local sidewalks and streetscapes when it rains. To promote this campaign, HRPDC Chair Dr. Ella Ward and Vice Chair Michael Hipple, participated in a press conference between the HRTPO and HRPDC Board meetings on April 20, which was covered by several local media outlets. In addition, this program was featured on the Hampton Roads Show. Media coverage of the sidewalk campaign can be viewed at http://www.hrpdcva.gov/news/article/may/04/2017/the-word%27s-out-about-askhrgreen.org%27s-write-as-rain-campaign.

http://www.hrpdcva.gov/news/article/may/04/2017/the-word%27s-out-about-askhrgreen.org%27s-write-as-rain-campaign



Executive Director’s Report Page 2

Attachment 5

HRTPO Senior Transportation Engineer, Sam Belfield, was included in a story completed by WVEC regarding the 100th anniversary of Naval Station Norfolk. Mr. Belfield’s portion of this story related to transportation for military employees. The interview aired the first week of May and can be viewed at the following link: http://www.13newsnow.com/news/military/a-century-of-service-naval-station-norfolk-then-and-now/434290631 The HRTPO staff continues to coordinate the Route 58 Corridor Study on behalf of the cities of Franklin and Suffolk and Southampton and Isle of Wight Counties. Staff recently held a meeting with VDOT representatives and the consultant team on this effort and has scheduled the next steering committee meeting for this study on June 14. Following action by the HRTPO Board at its April meeting approving a Memorandum of Understanding (MOU) for the analysis of segments not included in the Hampton Roads Crossing Study preferred alternative, HRTPO staff is developing a strategy for initiating these supplemental studies. The Executive Director and HRPDC staff continue to work with the region’s Federal delegation to stress the importance of the Urban Area Security Initiative (UASI) designation to the Hampton Roads region. This effort has included targeted outreach to the region’s federal delegation and the distribution of background information on this topic. The HRPDC is serving as the sponsor and project manager for two Joint Land Use Studies (JLUS) involving the region’s military installations and localities. The first is the Norfolk/Virginia Beach JLUS which kicked off earlier this spring with both a Technical Committee and Policy Committee meeting. A second JLUS involving the cities of Chesapeake and Portsmouth and their military installations will be launched early summer. A JLUS is a community-driven, cooperative, strategic planning process among localities, states, and military installations. The goal of each JLUS is to encourage local governments to work closely with the military installations to implement measures that prevent the introduction of incompatible civilian development that may impair the continued operational utility of the military installation, and to preserve and protect the public health, safety, and welfare of those living near an active military facility. These JLUS efforts will also address the issue of recurrent flooding on the operations of the military and the community. The HRTPO staff continues to work with a steering committee to identify alternatives for extending the Virginia Capital Trail into the Hampton Roads region. Alternatives are being identified for extending the trail from James City County to Fort Monroe on the Peninsula, and using the Surry Ferry for connecting the trail to the Southside. A recommended alternative will be presented by the HRTPO staff to the TPO Board at its July meeting.

http://www.13newsnow.com/news/military/a-century-of-service-naval-station-norfolk-then-and-now/434290631

http://www.13newsnow.com/news/military/a-century-of-service-naval-station-norfolk-then-and-now/434290631


The HRPDC has participated in meetings with representatives of Old Dominion University and the Hampton Roads Chamber regarding planning for the first annual State of Coastal Resiliency Forum for Hampton Roads. The goal of this event will be to promote progress that is occurring within the region’s government, business, education and nonprofit communities on coastal resiliency issues. The Executive Director and HRPDC Deputy Executive Director attended a session with Governor Terry McAuliffe and his cabinet on April 13 at the Chesapeake Convention Center. On the afternoon of April 13, the Governor’s emergency management cabinet held a meeting at the HRPDC offices with over 40 regional emergency management professionals to discuss a debrief on Hurricane Matthew and promote the exchange of information on other emergency management topics. HRPDC staff attended and participated in this session. On April 18, the Executive Director attending the Hampton Roads Sanitation District’s 2016 Pretreatment Awards Ceremony located at the Hampton Roads Convention Center in Hampton. On April 19, the Executive Director attended the Portsmouth State of the City Address at the Renaissance Portsmouth Hotel and Conference Center. The HRPDC Personnel and Budget Committee met on April 20 prior to the HRTPO and HRPDC Board meetings. At this meeting, the P&B Committee reviewed the following items:

• The proposed FY 2018 HRPDC/HRTPO Budget. The P&B Committee took action recommending approval of the Budget by the HRPDC and HRTPO. This budget proposal will be presented to the HRPDC and HRTPO Board with a request for action on May 18.

• The proposal to provide funding to the Roanoke River Basin Association (RRBA) to

support a full-time Executive Director. The HRPDC took action at its April 20 meeting to approve the P&B Committee’s recommendation on this item.

• The annual evaluation of the HRPDC/HRTPO Executive Director.

On April 24, the Executive Director attended a retreat of the Virginia Association of Planning District Commissions (VAPDC) in Charlottesville to discuss approaches for VAPDC to support and advance the work of PDCs. This retreat was attended by the Executive Directors of the State’s 21 PDCs. The Virginia Association of Planning District Commissions will hold its summer meeting from July 19 – 21 at the Waterside Marriot in Norfolk. HRPDC members who are interested in attending this meeting should contact the Executive Director.


On April 26, the Executive Director provided a presentation to the Williamsburg Area Partnership on the work of the HRPDC and HRTPO. On April 27, the HRPDC hosted a meeting between representatives of the Federal Emergency Management Agency (FEMA), the region’s CAOs and staffs, and the representatives of the region’s federal delegation to discuss concerns regarding requirements for permitting minor development within flood hazard areas. This issue evolved from FEMA’s Community Assistance Visit to the City of Hampton and a subsequent finding that the city would need to develop a system for addressing minor development within flood hazard areas. As a result of this meeting, FEMA agreed to withdraw the publication of national guidance to address this issue and also agreed to collaborate with a working committee consisting of local CAOs, HRPDC staff and federal delegation representatives to address this issue. On May 5, HRPDC staff coordinated a conference call between this working committee and FEMA representatives to continue discussion of this topic. In addition, FEMA staff has agreed to attend the June 7 meeting of the region’s Chief Administrative Officers (CAO) Committee to discuss this item and respond to questions and concerns. On April 27, HRPDC staff attended the Chesapeake State of the City Address at the Chesapeake Conference Center. On April 28, the Executive Director hosted the monthly regional roundtable meeting. This group consists of Executive Directors/CEOs from the following organizations that meet on a monthly basis to promote the exchange of information and collaboration on regional issues:

• Hampton Roads Chamber of Commerce • Hampton Roads Economic Development Alliance • Hampton Roads Military and Federal Facilities Alliance • Hampton Roads Planning District Commission • Hampton Roads Transportation Accountability Commission • Hampton Roads Transportation Planning Organization • Opportunity, Inc. • Peninsula Council for Workforce Development • Reinvent Hampton Roads • Virginia Peninsula Chamber of Commerce • Virginia Shipbuilders Association

On May 2, the Executive Director participated in a phone call with the Executive Director of the Albemarle Regional Commission to continue the discussion of potential collaboration opportunities between the two regions.


The Executive Director attended the Hampton Roads Economic Development Alliance (HREDA) Board meeting held at the National Institute of Aerospace in Hampton on May 11. The HRPDC/HRTPO staff continues to advance work on a number of administrative work items including the following:

• FY 2018 Budget • FY 2018 Audit Preparation • Payroll management for HRPDC, HRTPO, HRTAC and HRMFFA • Evaluation of building maintenance/repair issues, including the regional building’s

HVAC system, front door replacement/ADA compliance and electrical system upgrades.

• Recruitment for various HRPDC/HRTPO positions • Monitoring of the Agency’s IT system and managing next steps

On May 8, HRPDC and HRTPO staff attended the Virginia Port Authority Tour of the COSCO ship that was docked at the VPA facility.

HRPDC Summary Minutes – April 20, 2017 - Page 1 Prepared By: S. Lawrence

Attachment 6a

Hampton Roads Planning District Commission Summary Minutes of April 20, 2017

The April 20, 2017 Meeting of the Hampton Roads Planning District Commission was called to order by the Chair at 12:30 p.m. in the Regional Boardroom, 723 Woodlake Drive, Chesapeake, Virginia, with the following in attendance: Commissioners in Attendance Dr. Ella P. Ward, Chair (CH) Michael Hipple, Vice Chair (JC)* Randy Martin, Treasurer (FR) James Baker (CH) Debbie Ritter (CH) Phillip Bazzanni (GL) J. Brent Fedors (GL) Donnie Tuck (HA) James Gray (HA) Randy Keaton (IW) Bryan Hill (JC)* Sharon P. Scott (NN) Kenneth Alexander (NO)* Mamie B. Johnson (NO)* Andria McClellan (NO)* Commissioners Absent: Lonnie Craig (CH) Barry Cheatham (FR) Mary Bunting (HA) Rex Alphin (IW) McKinley Price (NN) Thomas Smigiel (NO) J. Randall Wheeler (PQ) Executive Director: Robert A. Crum, Jr.

Doug Smith (NO) David Hux (PQ) John Rowe (PO) Dr. Lydia Pettis Patton (PO) Peter Stephenson (SM) Barry Porter (SH) Michael Johnson (SH) Patrick Roberts (SU) Tyrone Franklin (SY) Louis R. Jones (VB)* Dave Hansen (VB) Barbara Henley (VB)* Paul Freiling (WM)* Marvin Collins (WM)* Thomas Shepperd (YK) T. Carter Williams (SM) Linda Johnson (SU) John Seward (SY) Robert Dyer (VB) John Moss (VB) John Uhrin (VB) Neil Morgan (YK)

*Late arrival or early departure.


Attachment 6a

Others Recorded Attending: Mary Riley (CH) Frank Rabil (FR); Brian DeProfio (HA); Brian Stilley, Jerry Wilson, Cindy Rohlf (NN); Wynter Benda (NO); Bob Baldwin (PO); Randolph Cook (SH); Kevin Hughes, Leroy Bennett (SU); Thomas Leahy (VB); Cathy Davidson (Albermarle Commission); Cathy Aiello (Aiello Enterprises); Richard Broad (Norfolk Department of Public Utilities); Mark Geduldig-Yatrofsky (Portsmouth City Watch); Angela Kellam (The Planning Council); Ellis W. James (Sierra Club); Andrew Friedman (Virginia Beach Department of Housing); Citizens: Donna Sayegh; Staff: Keith Cannady, Kelli Arledge, Shernita Bethea, Mignon Burton, Nancy Collins, KC Filippino, Andrea Gayer, Greg Grootendorst, Whitney Katchmark, Sara Kidd, Sharon Lawrence, Mike Long, Camelia Ravenbakht, John Sadler, Tiffany Smith, Joe Turner, Chris Vaigneur. Approval/Modification of Agenda Chair Ward requested modifications or additions to the agenda. Hearing none Commissioner James Baker Moved to approve the agenda; seconded by Commissioner Michael Hipple. The Motion Carried. Submitted Public Comments Mr. Robert Crum, HRPDC/HRTPO Executive Director, indicated there were no Submitted Public Comments and asked to proceed to the Public Comment period. Mr. Crum asked to switch the order of Items 7 and 8 on the agenda because he wanted to ensure that the Roanoke River Basin Association (RRBA), which requires action, would be voted on while there was still a quorum. After that item is voted on, then the HRPDC would move to Item 7 which is an update on the Regional Task Force to End Homelessness. Chair Ward asked for a motion to move Item 8 up on the Agenda. Commissioner Thomas Shepperd Moved to move the item up; seconded by Commissioner Debbie Ritter. The Motion Carried. Public Comment Commissioner Barbara Henley Arrives Ms. Donna Sayegh spoke about the Beacon 37 Movement. She expressed displeasure about the local government making decisions without the citizens’ consent, and used the request for the City of Portsmouth to help fund the RRBA as an example. Commissioner Alexander departs Executive Director’s Report Mr. Crum briefed the Commission on the sidewalk messaging program, the Write as Rain Campaign, sponsored by the HRPDC’s askHRgreen program. There are over 60


Attachment 6a

environmental messages around the Hampton Roads region this week in honor of Earth Day that reveal environmental messages on sidewalks that remind citizens that daily things in life matter as it relates to water. WAVY TV 10 conducted an interview about the campaign, and it will air on the Hampton Roads Show. He commended Katie Cullipher and Rebekah Eastep for the incredible job they do on behalf of the askHRgreen program. Mr. Crum briefed the Commission on the Help to Others program (H20). The program provides funds for one month to families needing assistance in paying their water bill. He informed the Commissioners of the Community Foundation that will launch the Give Local 757 program on May 24th. Money from the event can be allocated to the H20 program. Mr. Crum briefed the Commission on the Personnel and Budget Committee meeting. The committee reviewed the budget that will be presented to the Commissioners for consideration and approval in May. Mr. Crum provided an update on the situation with the Federal Emergency Management Agency (FEMA). He reported that FEMA conducted a review of the City of Hampton’s flood plain program, and as a part of that review, FEMA indicated that the City of Hampton would have to start permitting minor improvements that are exempt from the Statewide Building Code. Regional letters expressing concerns about this issue have been sent to FEMA. He reported that the Chief Administrator Officers (CAOs) Committee, and the key staff, along with HRPDC staff, will be meeting with FEMA Region 3 and FEMA Headquarters, and the State Department of Conservation and Recreation (DCR) on Thursday April 27th to explain the concerns of Hampton Roads and what they view as government overreach. FEMA is expected to present draft guidance at that time. Introduction Chair Ward introduced and welcomed Ms. Cindy Rohlf, City Manager of Newport News, and Mayor Frank Rabil of the City of Franklin to the Commission. Approval of Consent Items Mr. Crum highlighted the following items in the Consent Agenda for approval:

a. Meeting Minutes – February 16, 2017 Commission Meeting b. Treasurer’s Report of February 2017 c. Transcribed Public Comments – February 16, 2017 Commission Meeting d. Consultant Services Contract – Regional Construction Standards Program

Support e. Consultant Services Contract – Special Legal Consultant On Stormwater

Matters f. Consultant Services Contracts – Regional and Environmental Planning and

Analysis g. Consultant Services Contract Task Order – Sanitary Sewer Overflow

Reporting System (SSORS) Support


Attachment 6a

h. Consultant Services Contract Task Order – Hampton Roads Fats, Oils, And Grease Online Certification (HRFOG.com) Support

i. Rural Transportation Planning Task j. Prioritize Regional Non-Entitlement Community Development Block Grant

(CDBG) Project Types and Activities Chair Ward called for a motion to approve the Consent Agenda. Commissioner John Rowe Moved to approve the Consent Agenda; seconded by Commissioner Thomas Shepperd. The Motion Carried. Roanoke River Basin Association During the September 15, 2016 HRPDC meeting, the City of Virginia Beach presented a request to the Commission asking that the HRPDC agree to support the Roanoke River Basin Association (RRBA) with annual funding in the amount of $50,000 to allow the RRBA to hire a full-time Executive Director. After discussion among members of the HRPDC, the Commission forwarded this request to the Personnel and Budget (P&B) Committee for study and recommendation. Over the past several months, the P&B Committee has directed staff to perform research on this topic and has met on two occasions to discuss this request. The P&B Committee determined that this was a regional issue, and recommended that the annual contribution of $50,000 be divided among the 17 HRPDC member jurisdictions on a per capita basis. The contributions will be based on population with the City of Virginia Beach contributing the highest amount. Mr. Crum presented a list of responses to the questions asked by the Commissioners that highlights why the RRBA’s request is important: Lake Gaston provides a significant supply of water to Southside Hampton Roads

localities This water supply supports jobs for all Hampton Roads residents Lake Gaston water supply reduces groundwater withdrawals in Hampton Roads Protection of water quality in Lake Gaston is critical to Hampton Roads region

He also presented some examples of the RRBA’s work: Opposition to Uranium mining upstream of Lake Gaston Clean up of Coal Ash Impoundments in the Roanoke River Basin Collaborated with City of Virginia Beach to address water quality issues related to:

o Hog Lagoons o Poultry Mass Operations

Mr. Crum also presented a list of recommendations to the Commissioners that was provided by the P&B Committee: HRPDC localities provide an annual contribution of $ 50,000 to the RRBA for a three

year period


Attachment 6a

This contribution should be considered “seed money” to allow RRBA to hire a full-time Executive Director and develop a sustainable funding strategy

$50,000 annual contribution would be divided among the 17 HRPDC member jurisdictions on a per capita basis

MOA between HRPDC and RRBA would outline RRBA reporting requirements and HRPDC involvement in development of RRBA work program, Executive Director evaluation, etc.

Mr. Crum explained to the Commissioners that the RRBA is in need of funding because their previous Executive Director who worked on a volunteer basis passed away. Their region is mostly rural, and the current funding is not adequate enough to fund an Executive Director. He provided an analysis of the RRBA Per Capita Contributions that will be paid by each locality if the item is approved. He informed the Commission that if the proposal is approved, there will be a Memorandum of Understanding (MOU) between the HRPDC and the RRBA that outlines their reporting requirements. The HRPDC will be involved in the selection of the Executive Director, developing a work program, and evaluating their progress. He concluded by asking the Personnel and Budget Committee members to provide some input regarding the recommendation of the P&B Committee. Commissioner Michael Hipple stated that the Personnel and Budget Committee reviewed the proposal and noted that the water supply that Lake Gaston provides to the Hampton Roads region is important, as well as the quality of that water. He also stated that the program will work well for the Hampton Roads region while helping to support the region of its neighbors. Commissioner Shepperd stated that the significance of the action is that it will show unity and support for the Southside by helping to address an issue of significance. Commissioner Barry Porter stated that he is in support of the proposal but expressed concern of the annual contribution that will be split among the 17 localities. He stated that the HRPDC is asking each locality for an additional appropriation for the councils to vote on. If there were funds in the HRPDC’s budget, then he would not have any problems with voting in favor of the item. However, the proposed item should be approved by local authorities before authorizing the commitment of funds. Mr. Crum stated that if the HRPDC receives a positive action, then a letter would be crafted indicating that the HRPDC is recommending that each local jurisdiction contribute based on a per capita basis, and allow each jurisdiction to go through the process of approval for such funding. Commissioner Porter stated that would be fine as long as the understanding is that there is no formal commitment from the local jurisdictions until the Board has spoken on it. Commissioner Randy Martin asked if this was something that could be added to the HRPDC funding that they received from each locality. Mr. Crum stated that it could be added to the budget proposal that will be presented to the Commission in May if the item is approved and if that is the approach that the Commission wishes to take. Commissioner Martin asked


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if the funds would be included in the application to the supplemental package when they are invoiced. Mr. Crum answered that is an option. Commissioner Phillip Bazzani stated that Gloucester County was not in favor of the proposal, as it was not beneficial to their county. Chair Ward called for a motion to approve the recommendation of the Personnel and Budget Committee to provide funding to the Roanoke River Basin Association. Commissioner John Rowe Moved to approve the request that the 17 HRPDC jurisdictions provide funding to the RRBA per recommendation of the P&B Committee: HRPDC localities provide an annual contribution of $ 50,000 to the RRBA for a three

year period This contribution should be considered “seed money” to allow RRBA to hire full

time Executive Director and develop a sustainable funding strategy $50,000 annual contribution would be divided among the 17 HRPDC member

jurisdictions on a per capita basis MOA between HRPDC and RRBA would outline RRBA reporting requirements and

HRPDC involvement in development of RRBA work program, Executive Director evaluation, etc.

The motion was seconded by Commissioner James Baker. The Motion Carried with Commissioners Phillip Bazzani and Brent Fedors dissenting. Andria McClellan departs Update on Regional Task Force to End Homelessness Andy Friedman, Director of Housing and Neighborhood Preservation in the City of Virginia Beach, presented on behalf of the South Hampton Roads Regional Task Force to End Homelessness. He informed the HRPDC that the task force works on behalf of South Hampton Roads and the Peninsula. He acknowledged Angela Kellam, of the Planning Council and Virginia Beach City Council members who are strong supporters of the work their organization does. He stated that the taskforce coordinates with the Hampton Roads Planning Council and consists of six localities: Chesapeake, Isle of Wight, Norfolk, Portsmouth, Suffolk, and Virginia Beach. Mr. Friedman presented a brief overview of the Regional Homelessness Strategies: Developing regionally-supported housing opportunities Developing resources Promoting Best Practices Coordinating Efforts Raising Awareness


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Mr. Friedman stated that regional cooperation from the supporting partners has allowed the organization to establish a call center, database and intake system for the entire region. Other projects include: Ending veteran homelessness Efficiency apartment projects Virginia supportive housing 400 units of approved affordable housing 320 units of permanent supportive housing 80 units of efficiency apartments Over 450 individuals have been housed Over 114 have graduated to other permanent housing. At least $40 million dollars of investment from public, private and nonprofit sources Six difficult-to-develop sites have or will become quality, tax-paying affordable

apartment sites Mr. Friedman provided images and descriptions of developments that have been finished, and provided a brief overview of additional projects that will be completed in the future. He concluded by stating that it is critical to continue receiving the Hampton Roads region’s commitment to basic human services and affordable housing to provide a foundation from which we can end homelessness. Commissioners Marvin Collins and Paul Freling depart Commissioner Debbie Ritter asked if the facility in Virginia Beach for veterans, which has partnered with the City of Chesapeake, was excluded because it is not permanent housing. Mr. Friedman stated that the development of Cedar Grove in Virginia Beach was not a regional project, and that there was no intent to exclude it but that it was done as a pure Virginia Beach project. Commissioner Ritter stated that they used project-based vouchers which are federal, and it is a success story that she hopes will be included at some point. She also stated that they have a great model to use and the City of Chesapeake is very excited to be a part of it. She expressed concern with the cuts in the CDBG housing voucher program. Commissioner Dave Hansen commended Andy Friedman by stating that he is a unique individual and a very engaged leader who was on the ground during Hurricane Matthew, finding shelters for families whose homes were flooded. He also stated that homelessness is a serious issue that we are all going to contend with. He expressed concern about what the federal administration is planning to do. Mr. Hansen stated that Virginia Beach invested over $30 million in a new resource center. He stated that it is a major challenge for the CAOs to preserve the quality of life for all citizens. Mr. Crum congratulated Mr. Friedman and his staff on the tremendous progress they have made. He asked if there were any major challenges that the Commissioners and elected officials could help with in terms of assisting the taskforce.


Attachment 6a

Mr. Friedman stated the elected officials could continue supporting human services, and asked if they could pay more attention to the issue of family homelessness or family instability whereas families that move around a lot do not receive the stability that kids need to achieve in school. He stated that youth homelessness also needs to be addressed. Louis Jones, Michael Hipple and Bryan Hill depart Suffolk Economic Development Project/Efforts Kevin Hughes, Director of Economic Development for the City of Suffolk, briefed the Commission on current developments that are happening in Suffolk. These developments have brought jobs to the Hampton Roads region. Mr. Hughes described the trend of America’s Supply Chain shifting to the East Coast. Logistics facilities that were traditionally located in West Coast markets are finding the East Coast and Mid-Atlantic Region attractive localities. Mr. Hughes noted there are several reasons for these trends, including efficiencies, population/E-Commerce growth, business costs and rail. He noted that these trends have created opportunities for Suffolk, and reviewed the following developments/employees that have located in Suffolk: Ace Hardware - 357,000 sq. ft. distribution center, 75 jobs (recent expansion

announced) Fraint – 350,000 sq. ft. furniture manufacturing and distribution, 166 jobs Emser Tile – 401,000 sq. ft. commercial tile importer, 98 jobs Peets Coffee – 175,000 sq. ft. East Coast Roasting Operation, 135 jobs

Chair Ward stated that the news Mr. Hugh’s shared was exciting, and she hopes that the rest of the cities and localities have great things to share about their economic development efforts at future meetings. Commissioner Hansen commended the HRTPO for the work that they have done, and their ability to support Highway 58. He stated that the City of Virginia Beach has a vested interest with the Southeastern Public Service Authority (SPSA), and the regional landfill located in Suffolk, and the opportunity to contribute to Suffolk’s economic vitality and see the Corporate Park supporting the port operation is good for the region. Chair Ward stated that the Commission is excited to see those centers from the West Coast move to the East Coast. Hampton Roads has the greatest port in the United States, and we want to take advantage of it. Commissioner Rowe stated that the terminal in Portsmouth is Virginia’s International Gateway, and on May 8th, a ship capable of carrying 13,092 containers will move four thousand containers. He informed the Commission that the City of Portsmouth has 15,000 highly skilled jobs at Norfolk Naval Shipyard, and it will celebrate its 250th birthday in November. There are 7,000 medical employees at Portsmouth Navy Hospital. There are 22,000 employees in two locations less than two miles apart.


Attachment 6a

Commissioner Mamie Johnson departs HRPDC Three Month Tentative Schedule Mr. Crum noted the three month tentative schedule. Advisory Committee Summaries Mr. Crum highlighted the Advisory Committee Summaries section of the agenda. For Your Information Mr. Crum noted Correspondence to Secretary of Homeland Security, John Kelly requesting reinstatement of the UASI designation for Hampton Roads. Old/New Business Chair Ward informed the Commission that the annual evaluation for the Executive Director will be emailed to each of the Commissioners. She asked the Commissioners to evaluate the Executive Director’s performance for the past year, and return it to Kelli Arledge in two weeks. The comments will be presented to the Personnel and Budget Committee in May for review. Adjournment With no further business to come before the Hampton Roads Planning District Commission, the meeting adjourned at 1:35 p.m. ______________________________________________ _____________________________________________ Ella P. Ward Robert A. Crum, Jr. Chair Executive Director

Annual Previous Current % ReceivedREVENUES Budget YTD Month YTD /ExpendedSTATE PDC REVENUE 151,943$ 113,957$ -$ 113,957$ 75%DEQ 173,400 46,611 - 46,611 27%HOUSING DHCD & PORTSMOUTH 394,450 97,264 70,501 167,766 43%WATER QUALITY ASSESSMENT 504,000 504,000 - 504,000 100%VDEM 255,089 - 174,144 174,144 68%UASI ** 19,000 315,623 - 315,623 NALocal Jurisdiction Membership Dues 1,372,414 984,215 7,524 991,739 72%Local Jurisdiction Programs 1,688,854 1,381,421 66,782 1,448,203 86%HRMFFA 30,000 15,000 - 15,000 50%JLUS 232,472 - - - 0%SALES, INTEREST & MISC 53,700 40,813 9,477 50,290 94%

VDOT-PL SEC 112 2,260,812 441,353 471,004 912,357 40%HRTAC 136,000 40,165 - 40,165 30%VDRPT 5303 745,374 408,283 - 408,283 55%SP&R 58,000 13,183 16,287 29,470 51%SPECIAL CONTRACTS/ DEFERRED 1,359,420 - - - 0% Total Revenue 9,434,928 4,401,888 815,719 5,217,607 55%

EXPENDITURESPERSONNEL 4,613,229$ 2,290,313$ 322,462$ 2,612,774$ 57%STANDARD CONTRACTS 189,360 7,189 1,554 8,744 5%SPECIAL CONTRACTS/PASS THROUGH 4,187,452 1,331,480 292,499 1,623,980 39%OFFICE SERVICES 444,887 139,896 37,260 177,156 40%INDIRECT COSTS - 764,057 154,411 918,468 0% Total Expenses 9,434,928 4,532,935 808,186 5,341,121 57%

TOTALS -$ (131,047)$ 7,533$ (123,515)$

** - Includes FY2016 money invoiced and received in FY2017

FISCAL YEAR 20173/31/17

STATEMENT OF REVENUES AND EXPENDITURES75% OF FISCAL YEAR COMPLETE

Attachment 6b

Attachment 6c

Transcribed Public Comments of the April 20, 2017 HRPDC Commission Meeting

Ms. Donna Sayegh: Good afternoon. My name is Donna Sayegh and I live in Portsmouth. I just want to say there is a movement coming. The movement is Beacon 37.That’s about where the original 13 colonies were not ratified by the people. So we the people have been dominated by the federal government. We’re making a movement. I’m not part of it, but I know about it. I see on the Agenda that you want $50,000 to pay for a CEO of the Roanoke Basin Association. That’s one of the ideas that went through my mind to share with you. You are making these decisions without the citizen’s consent, and you have an idea about charging the people of Portsmouth $2,800. That’s one of the alternatives you’re thinking about. I didn’t know about this until I came here. We the people are not being notified about what’s going on here in conversation. Even though the people are elected, they still need to talk to us in conversation. So I just want to say that I hope the movement is carried out because I know for one, my elected does not talk to me. I feel like I have a right to participate because I think my ideas are very good except nobody listens to them. I mean, you might listen, but nothing is done, and I’m an action oriented person. When things need to be done, I’m ready to do it. I’m a warrior. It’s coming and we the people need to be a part of the decision-making process. Thanks for listening.

FY 2018 Budget Compendium

May 18, 2017

Attachment 7

HRPDC/HRTPO Draft FY 2018 Budget Compendium… ……………………………………………………………………………2

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Attachment 7

HRPDC/HRTPO Draft FY 2018 Budget Compendium ………………………………………………………………………………3

Attachment 7


$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

FY2014 FY2015 FY2016 FY2017 DRAFTFY2018

HRPDC/HRTPO Revenue Sources

Pass-Through

Federal

Other

State

Local

Attachment 7


$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

FY2014 FY2015 FY2016 FY2017 DRAFTFY2018

HRPDC/HRTPO Expenditures

Pass-Through

Personnel

StandardContracts

SpecialContracts

General

Attachment 7


Attachment 7


FEDERAL GRANTS$2,823,364

48.01%

STATE SUPPORT TO PDCs$151,943

2.58%

STATE GRANTS$298,897

5.08%

LOCAL MEMBER CONTRIBUTIONS DUES

$1,380,622 23.48%

LOCAL MEMBER CONTRIBUTIONS PROGRAMS

$1,022,070 17.38%

LOCAL OTHER SPECIAL ASSESSMENTS

$39,600 0.67%

SUPPORT FROM OTHER ORGANIZATIONS

$136,500 2.32%

OTHER/MISCELLANEOUS$27,400 0.47%

FY2018 OPERATING REVENUE BUDGET BY FUNDING SOURCE

Attachment 7


TRANSPORTATION$2,195,820

37.34%

GENERAL$588,547 10.01%

WATER PROGRAMS$722,205 12.28%

REGIONAL PLANNING$160,772

2.73%

ENVIRONMENTAL EDUCATION

$195,302 3.32%

ECONOMICS$200,208

3.40%

HOUSING$189,800

3.23%

EMERGENCY MANAGEMENT

$171,292 2.91%

ADMINISTRATION/OVERHEAD$1,456,450

24.77%

FY2018 OPERATING EXPENDITURE BUDGET BY PROGRAM AREA

Attachment 7


Attachment 7

Board of Directors Membership

* Nominated for Reappointment Attachment 10

Jeffrey W. Ainslie President of Finance & Operations The Ainslie Group Vonya Alleyne Vice President of Human Resources Cox Communications Dr. Edna Baehre-Kolovani President Tidewater Community College Chris Bailey Chief Operating Officer Highground Services, Inc. Ainslie Group Dr. Elsie M. Barnes* Professor of Political Science Norfolk State University John E. Barrett, III CEO Bon Secours DePaul Medical Ctr. Rick Brooks Registered Apprenticeship Consultant Virginia Department of Labor Hosey Burgess* Manager/ Office Director Virginia Employment Commission Thomas Calhoun President Norfolk Federation of Teachers Dr. Kenneth Chandler Deputy City Manager City of Virginia Beach

Stacy Clark Human Services Manager Portsmouth/Franklin Field Office VA Department of Aging and Rehabilitative Services William W. Crow President Virginia Ship Repair Association William Docalovich Director of Trade Services Newport News Shipbuilding Joseph M. Donnelly President Donnelly Real Properties, LLC Dr. Larry Dotolo* President Virginia Tidewater Consortium for Higher Education Mark Dreyfus President ECPI University Dr. Johnny Garcia President SimIS, Inc. The Honorable Donald Goldberg President Goldberg Consulting, LLC Levell Hairston Mill Manager International Paper, Franklin Mill

Ute Heidenreich, Esq. General Counsel TowneBank L’Tanya Johnson Human Resource Manager Cost Plus World Market Mark Johnson Vice President SunTrust Bank Dr. Ruth Jones Nichols CEO The Foodbank of Southeastern Virginia and the Eastern Shore RADM USN (Ret.) William Klemm Director of Programs – Marine Services Oceaneering International, Inc. John Kownack Executive Director Norfolk Redevelopment & Housing Authority Whitney Lester Director of Business Development VersAbility Resources Pamela Little-Hill Director of Social Services City of Portsmouth Dr. Daniel Lufkin* President Paul D. Camp Community College Mike Lulofs Director of Human Resources Sumitomo Drive Technologies

HAMPTON ROADS WORKFORCE DEVELOPMENT BOARD JULY 1, 2017 – JUNE 30, 2018

Board of Directors Membership

* Nominated for Reappointment Attachment 10

Carol McCormack* President and CEO United Way of South Hampton Rds. Mary D. McGovern Senior Vice President Divaris Real Estate, Inc. Delceno C. Miles* President The Miles Agency Bill Miller Human Resources Administrator Fairlead Integration BarBara Murphy Project Director AARP Senior Community Service Employment Program William L. Nusbaum, Esq. Shareholder Williams Mullen Chuck Rigney Director of Development City of Norfolk Ron Ritter President On Point, LLC Steven Sanchez Chief Operating Officer NSC Technologies Worldwide Dr. James Shaeffer Dean College of Continuing Education & Professional Development Old Dominion University

Barbara J. Shears-Walker Adult Education Coordinator Portsmouth Public Schools – Adult Education Center Edith G. White Executive Director Hampton Roads Community Action Program Dr. Aaron Spence Superintendent Virginia Beach City Public Schools Bryan K. Stephens President and CEO Hampton Roads Chamber of Commerce Chris Stuart Vice President Top Guard Security

Rick Weddle President & CEO Hampton Roads Economic Development Alliance Guenter Weissenseel President IMS Gear Virginia Inc. Kevin Will President and CEO Boys & Girls Club of Southeast VA Steven C. Wright Director of Development City of Chesapeake

Non-Voting Members Military Representative: Julie A. Gifford Regional Military Liaison Office of the Secretary of Veterans & Defense Affairs Commonwealth of Virginia Peninsula Representative: Dr. John Olson Campus President – Newport News ECPI University

Attachment 10

HAMPTON ROADS WORKFORCE DEVELOPMENT BOARD

Nominations for July 2017 - June 2018

As of May 18, 2017

The following reappointments to a three-year term on the Hampton Roads Workforce Development Board* are being recommended for approval by the Chief Local Elected Officials, or their designee, for the Hampton Roads Local Workforce Development Area (cities of Chesapeake, Franklin, Norfolk, Portsmouth, Suffolk and Virginia Beach and the counties of Isle of Wight and Southampton).

Reappointment - Business Representatives Member Company Title Locality Delceno C. Miles The Miles Agency President Virginia Beach Reappointment - Non-Business Representatives Member Company Title Dr. Elsie Barnes Norfolk State University Professor Hosey Burgess Virginia Employment Commission Manager Dr. Larry Dotolo VA Tidewater Consortium for Higher Ed. President Carol McCormack United Way of South Hampton Roads President and CEO *Hampton Roads Workforce Development Board List attached for reference.

Attachment 10

ONE-STOP OPERATOR SELECTION

As of MAY 18, 2017 Background Opportunity Inc. of Hampton Roads, a local government authority chartered in 1974 under The Code of Virginia by the Cities of Chesapeake, Franklin, Norfolk, Portsmouth, Suffolk and Virginia Beach and the Counties of Isle of Wight and Southampton, Virginia, serves as the operating arm of the Hampton Roads Workforce Development Board (HRWDB). The members of the HRWDB are appointed by the Chief Local Elected Officials (CLEOs) of the aforementioned jurisdictions, also known as Hampton Roads Local Workforce Development Area 16 (Hampton Roads LWDA 16). Opportunity Inc.’s primary responsibility on behalf of the HRWDB and CLEOs is to implement, facilitate and make available workforce development programs, services and resources funded mainly by the federal Workforce Innovation and Opportunity Act (WIOA). In that regard, it is incumbent upon Opportunity Inc. to ensure that there is a viable One-Stop Delivery System, in partnership with the region’s key partner organizations and service providers, in order to provide valuable career development and training services to adult customers in need of these services, on an ongoing basis. WIOA requires that a One-Stop Operator for the System be competitively procured by local workforce development boards and in place by July 1, 2017. The primary role of the One-Stop Operator is to serve as the overall facilitator of the System and work with all partner organizations and service providers to ensure that services are provided at an optimal level, in an effective and efficient manner, and with attention to continuous improvement and customer accessibility. On February 2, 2017, Opportunity Inc., on behalf of the HRWDB, issued a Request for Proposals (RFP) in accordance with the WIOA requirements for a competitively procured One-Stop Operator. Two (2) proposals were received by the closing date on March 15, 2017. The proposals received were thoroughly reviewed by the HRWDB Workforce Services Committee (WSC) and the unanimous recommendation was to enter into a contract with Tidewater Community College (TCC) to employ dedicated, competent staff to serve as the One-Stop Operator for the region. The amount recommended by the HRWDB WSC was up to $119,171.00 for an initial one (1) year contract for the period July 1, 2017 to June 30, 2018. Up to three (3) one (1) year contract extensions thereafter may be authorized at the discretion of the HRWDB.

Attachment 10

The HRWDB Executive Committee, at its meeting on April 18, 2017, approved the HRWDB WSC’s recommendation to select TCC as the One-Stop Operator for the region. The initial year contract will be for up to $119,171.00. Recommendation to the Chief Local Elected Officials of Hampton Roads LWDA 16 Opportunity Inc. requests that the CLEOs of LWDA 16, or their designee, approve the HRWDB Executive Committee action of April 18, 2017 to select Tidewater Community College as the One-Stop Operator for the Hampton Roads LWDA 16.

Attachment 15

MEETING SUMMARY DIRECTORS OF UTILITIES COMMITTEE

The April 5, 2017 Directors of Utilities Committee meeting was canceled. The Committee met on May 3, 2017; the following items were discussed: Mr. Craig Nicol, DEQ Tidewater Regional Office (TRO) Director, presented an overview

of the current priorities for TRO.

Ms. Katie Cullipher, HRPDC Principal Environmental Education Planner, briefed the Committee on the askHRgreen.org “Write as Rain” sidewalk messaging campaign and Help 2 Others (H2O) Program fundraising through the Give Local 757! Event on May 9, 2017.

Ms. Whitney Katchmark, HRPDC Principal Water Resources Engineer, summarized the May 3, 2017 presentation to the CAOs and their discussion of the affordability of city services.

The Committee discussed the April 17, 2017 meeting of the Eastern Virginia

Groundwater Management Advisory Committee and groundwater permits.

The Committee held a roundtable discussion to compare staff positions involved in responding to a water main break.

Staff reports included updates on the following:

• The HRPDC’s April 20, 2017 action on the proposed funding for the Roanoke

River Basin Association; • The MS4 General Permit TAC’s discussion of the proposed requirement for

dechlorinating water used for line flushing; • Compliance items for the Regional Water Supply Plan; and • VDH grants for wellhead protection implementation projects.

Attachment 15

MEETING SUMMARY REGIONAL ENVIRONMENTAL COMMITTEE

The Regional Environmental Committee met on May 4, 2017. The following items were discussed: Dr. Todd Egerton, Virginia Department of Health, gave a presentation to the Committee

on the Division of Shellfish Sanitation’s programs in the Hampton Roads region.

Ms. Fran Geissler, James City County, gave a presentation to the Committee on James City County’s Clean Water Heritage Stormwater Maintenance and Repair Grant Program.

Ms. Karen Cifranick, Tidewater Chapter, Virginia Master Naturalists, gave a presentation to the Committee on the organization and its new training program for Urban and Developed Systems Ecology and Management.

Mr. Ben McFarlane, HRPDC, updated the Committee on the status of the HRPDC’s

coastal hazards grant project.

Ms. Katie Cullipher, HRPDC, briefed the Committee on askHRgreen.org’s “Write as Rain” sidewalk outreach initiative.

Mr. McFarlane updated the Committee on matters related to the Virginia Coastal Zone

Management Program.

Committee members and guests provided status reports.

April 21, 2017 Page 2

THE REGIONAL BUILDING . 723 WOODLAKE DRIVE . CHESAPEAKE, VIRGINIA 23320 . (757) 420-8300

Attachment 16

April 21, 2017 A Copy of this letter was sent to the following: Captain Jack Freeman Commanding Officer Naval Support Activity Hampton Roads

Captain Joey L. Frantzen Commanding Officer Joint Expeditionary Base Little Creek-Fort Story

Captain Rick McDaniel Commanding Officer Naval Station Norfolk

Rear Admiral John C. Scorby Commander Navy Region Mid-Atlantic

Captain Rick J. Meadows Commanding Officer Naval Air Station Oceana

RE: Hampton Roads Region- Norfolk and Virginia Beach JLUS Dear CAPT Frantzen:

The Hampton Roads Region - Norfolk and Virginia Beach Joint Land Use Study (JLUS) is now underway. The JLUS is a cooperative planning process with the cities of Norfolk and Virginia Beach, the Commonwealth of Virginia, and the following four (4) Navy installations: Joint Expeditionary Base Little Creek-Fort Story; Naval Air Station Oceana (including Dam Neck Annex and excluding Naval Auxiliary Landing Field Fentress); Naval Station Norfolk, and Naval Support Activity Hampton Roads. The Hampton Roads Planning District Commission (HRPDC) is the lead sponsor for the JLUS. The JLUS planning process will identify recommendations and strategies that, when implemented, will prevent the introduction of incompatible civilian development or other related impacts and protect the ability of the Navy to conduct its operations. As part of this process, the consultant team led by AECOM would like to conduct stakeholder interviews with personnel from JEB Little Creek-Fort Story during the period of June 5-8, 2017. The purpose of the interviews is to gain an understanding of the compatibility challenges your installation faces and discuss opportunities for strengthening the relationships between the Navy and surrounding communities.

ROBERT A. CRUM, JR., EXECUTIVE DIRECTOR/SECRETARY

ELLA P. WARD, CHAIR . MICHAEL J. HIPPLE, VICE-CHAIR .R. RANDY MARTIN, TREASURER

Hampton Roads Region- Norfolk and Virginia Beach JLUS April 21, 2017 Page 2

Attachment 16

We propose to work with Ms. Mercedes Holland, CPLO, to identify a preferred day and to schedule interviews during this timeframe at the installation. A list of installation stakeholders has been identified in consultation with the regional and installation Community Plans Liaison Officers and is included at the end of this letter. Ms. Delceno Miles, from The Miles Agency, is leading the public engagement outreach effort for the AECOM team and will work directly with your CPLO to ensure an efficient and inclusive scheduling process. We will be following a similar process for scheduling and conducting interviews at each of the other installations involved in the JLUS as well as regional personnel. If you identify additional personnel that you believe will be informative to this outreach effort, please let us know and we will include them in the stakeholder interview process. Thank you in advance for your support of the JLUS process and this important study. We look forward to meeting with the installation personnel. If you have any questions about the overall JLUS process, please do not hesitate to call me.

BJM/sl

Copy: Brian Ballard Mercedes Holland Michael King

Proposed Installation Stakeholders CAPT Joey Frantzen CDR Lu Holkon Andrew Benson Rob Everitt Mercedes Holland Kevin Magnone

Norfolk and Virginia Beach Joint Land Use Study—Fact Sheet #1

Who is part of the JLUS? The Joint Land Use Study (JLUS) is a cooperative planning process among the Cities of Norfolk and Virginia Beach, the Commonwealth of Virginia, and the following four (4) Navy installations: Joint Expeditionary Base Little Creek-Fort Story; Naval Air Station Oceana (including Dam Neck Annex and excluding Naval Auxiliary Landing Field Fentress); Naval Station Norfolk, and Naval Support Activity Hampton Roads. The Hampton Roads Planning District Commission (HRPDC) is serving as the primary project sponsor. The JLUS is funded by a grant from the Department of Defense (DOD), Office of Economic Adjustment (OEA) and from local match contributions of participating jurisdictions and the HRPDC. OEA provides grant assistance to state and local governments to mitigate or prevent incompatible community activities that are likely to impair the long-term sustainability and operational utility of the military installation complex.

What is a Joint Land Use Study? The JLUS seeks to create a long-term planning partnership that protects the quality of life in local communities and sustains the military missions associated with the four military installations. The JLUS will include evaluation of various compatibility factors associated with interagency coordination and communication, land use, water quality and quantity, land, air, and sea space and capacity, transportation capacity, community infrastructure, recurrent flooding, coastal storms, and other factors that have the potential to create adverse impacts to military readiness. Overall, the JLUS seeks to strengthen the relationships among civilian and military interests.

Why is the JLUS important? A major goal of the JLUS is to protect our investment in national defense, as well as the positive economic impacts created by the DOD and the Navy specifically. The DOD is the largest component of the Hampton Roads economy. The Navy’s direct economic impact on the Hampton Roads area in 2015 was approximately $10.57 billion.*

What is the outcome of the JLUS? The JLUS is an advisory document for the cities of Norfolk and Virginia Beach to help guide community development that is compatible with continued military operations. The JLUS planning process will identify recommendations and a strategy to carry out measures that prevent the introduction of incompatible civilian development, or other related impacts, that may limit the ability of the Navy to conduct operations. The plan focuses mostly on preventing future land use conflicts, but also encourages investment in the community, especially in areas that will not interfere with military activities.

How can I participate or obtain information?The JLUS process was initiated in February 2017 and is expected to be completed in the fall of 2018. Please visit the project website at www.hamptonroadsjlus.com for updated information about the process, schedule, and methods for input. The planning process will include Technical and Policy Committee meetings along with three public meetings. The first public meeting is scheduled for September 2017.

For more information, please contact Mr. Ben McFarlane Senior Regional Planner Hampton Roads Planning District Commission 📞 (757) 420-8300 ✉ [email protected]

ÊÊ Sustain the military missionÊÊ Economic viabilityÊÊ Collaboration

GUIDING PRINCIPLES OF THE JLUS

This document was prepared under contract with the Hampton Roads Planning District Commission (HRPDC), with financial support from the Office of Economic Adjustment, Department of Defense. The content reflects the views of the HRPDC and does not necessarily reflect the views of the Office of Economic Adjustment.

* Navy Region Mid-Atlantic Hampton Roads Area FY 2015 Economic Impact Report. Attachment 16

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