Hamilton County Board of County Commissioners Agenda.pdf · County Clerk Bill Knowles called the...

Hamilton County Board of County Commissioners

Commissioner Fairbanks

AGENDA July 18, 2018

ROLL CALL

INVOCATION -

PLEDGE TO THE FLAG - Commissioner Fairbanks

Presentation Special Presentation. Agenda Session Only July 11, 2018

Minutes Recessed Meeting - June 27, 2018

Minutes Agenda Session - June 27, 2018

Minutes Regular Meeting - July 3, 2018

Report Appointment of G. Thomas Robinson as a Commissioner of Savannah Valley Utility DistrictBoard of Commissioners.

Report Order of Designation Planning Commission - Todd Leamon 7-9-18.

Res. No. 718-9 A Resolution to approve and accept applications for notary public positions, the bonds and oathsof notaries previously elected, the oath of Deputy County Trustee and the Certificate ofDischarge by the Board of Equalization.

Res. No. 718-10 A Resolution to confirm the reappointment of three members and appointment of one member tothe Chattanooga-Hamilton County Regional Health Council.

Res. No. 718-11 A Resolution to reappoint one member to the Hamilton County Health and Safety Hearing Boardbeginning July 18, 2018 and ending July 18, 2019.

Res. No. 718-12 A Resolution approving an additional expenditure of up to four thousand dollars ($4,000.00) fromdiscretionary bond funds to assist with the purchase of Chromebooks for Hillcrest ElementarySchool.

Res. No. 718-13 A Resolution making an appropriation to The Honoring The Sacrifice Foundation in the amountof five hundred dollars ($500.00) from General Fund travel discretionary monies, as allotted toDistrict Seven.

Res. No. 718-14 A Resolution making an appropriation to The Honoring The Sacrifice Foundation in the amountof five hundred dollars ($500.00) from General Fund travel discretionary monies, as allotted toDistrict Nine.

Res. No. 718-15 A Resolution to rezone from A-1 Agricultural District to R-1 Single Family Residential District,properties located at 5634 and 5642 Hunter Road.

Res. No. 718-16 A Resolution to rezone from A-1 Agricultural District to R-1 Single Family Residential District,property located at 2514 Ooltewah Ringgold Road.

Res. No. 718-17 A Resolution Granting a Special Exceptions Permit for a Residential Planned Unit Developmentfor properties located at 2514 and 2606 Ooltewah-Ringgold Road.

Res. No. 718-18 A Resolution to Rezone from R-2A Rural Residential District to C-3 General BusinessCommercial District, property located at 8044 Standifer Gap Road.

Res. No. 718-19 A Resolution to Rezone from A-1 Agricultural District to R-1 Single Family Residential Districtproperty located in the 4000 block of Bentwood Cove Drive.

Res. No. 718-20 A Resolution authorizing the County Mayor on behalf of Hamilton County Tennessee, the HealthServices Division, operating as the Chattanooga-Hamilton County Health Department to sign acontinuation Grant-In-Aid contract for $351,494.00 with the Tennessee Department of Health tosupport the delivery of Public Health services for fiscal year July 1, 2018 - June 30, 2019.

Res. No. 718-21 A Resolution accepting the bid of A-Affordable Fence for one (1) year contract unit pricing, withthe option to renew for one (1) additional one (1) year term beginning August 1, 2018, throughJuly 31, 2019, for fencing services for various Hamilton County departments and authorizing theCounty Mayor to sign any contracts necessary to implement this Resolution.

Res. No. 718-22 A Resolution authorizing the County Mayor to sign a contract in the amount of $60,000 with theCity of Chattanooga for the Hamilton County Courts Community Service Program with a termbeginning July 1, 2018 and ending June 30, 2019.

Res. No. 718-23 A Resolution authorizing the County Mayor to sign a contract in the amount of $44,485 with theScenic Cities Beautiful Commission to provide litter prevention education services with acontract period beginning July 01, 2018 and ending June 30, 2019

Res. No. 718-24 A Resolution approving the extension of a contractual agreement with Kenneth U. Jordan, II, forthe position as Equal Employment Opportunity Officer for Hamilton County, Tennessee, for anadditional two (2) year period to expire on June 30, 2020.

Res. No. 718-26 A Resolution making an appropriation to East Ridge Police Department in an amount up toseven thousand five hundred dollars ($7,500.00) from General Fund discretionary monies, asallotted to District Eight.

Res. No. 718-27 A Resolution authorizing Hamilton County to make an intergovernmental transfer to the State ofTennessee’s TennCare Program in order to secure additional funding from the State ofTennessee’s Public Hospital Supplemental Payment Pool (“PHSPP”) for theChattanooga-Hamilton County Hospital Authority (“Erlanger”).

ANNOUNCEMENTS

DELEGATIONS ON MATTERS OTHER THAN ZONING

Any invocation that may be offered before the official start of the Commissionmeeting shall be the voluntary offering of a private citizen, to and for thebenefit of the Commission. The views or beliefs expressed by the invocationspeaker have not been previously reviewed or approved by the Commissionand do not necessarily represent the religious beliefs or views of theCommission in part or as a whole. No member of the community is required toattend or participate in the invocation and such decision will have no impact ontheir right to actively participate in the business of the Commission.

RECESSED MEETING HAMILTON COUNTY BOARD OF COMMISSIONERS

JUNE 27, 2018

1

STATE OF TENNESSEE ) Recessed Meeting

COUNTY OF HAMILTON ) June 27, 2018

BE IT REMEMBERED, that on this 27th day of June, 2018, a Recessed Meeting

of the Hamilton County Board of Commissioners was begun and held at the

Courthouse, in the City of Chattanooga, in the County Commission Room, when the

following proceedings were held, to wit:--

Present and presiding was the Honorable Randy Fairbanks, Chairman. County

Clerk Bill Knowles called the roll of the County Commission and the following,

constituting a quorum, answered to their names: Commissioner Bankston,

Commissioner Beck, Commissioner Boyd, Commissioner Graham, Commissioner

Mackey, Commissioner Martin, Commissioner Smedley, and Chairman Fairbanks.

Commissioner Fields arrived after the roll was called. Total present – 9. Total absent -

0.

Also in attendance were County Mayor Jim Coppinger, members of his

administrative staff, County Attorney Rheubin Taylor, and County Auditor Jenneth

Randall.


JUNE 27, 2018

2

Commissioner Boyd introduced Reverend V. Thomas Banks, Ashland Terrace

Christian Church, who gave the invocation. Commissioner Boyd led in the pledge to the

flag.

RESOLUTION NO. 618-34 A RESOLUTION ADOPTING A BUDGET FOR THE

FISCAL YEAR 2018-2019 AND SETTING THE TAX LEVY FOR THE YEAR 2018 FOR

HAMILTON COUNTY, TENNESSEE.

ON MOTION of Commissioner Graham, seconded by Commissioner Fields, to

adopt Resolution No. 618-34. The foregoing Resolution was unanimously adopted on a

Roll Call vote, with the following members of the County Commission being present and

voting as follows: Commissioner Bankston, “Aye”, Commissioner Beck, “Aye”,

Commissioner Boyd, “Aye”, Commissioner Fields, “Aye”, Commissioner Graham,

“Aye”, Commissioner Mackey “Aye”, Commissioner Martin, “Aye”, Commissioner

Smedley, “Aye”, and Chairman Fairbanks, “Aye”. Total present – 9. Total absent – 0.

Total “Aye” votes – 9. Total “Nay” votes – 0.

RESOLUTION NO. 618-35 A RESOLUTION MAKING APPROPRIATIONS TO

NONPROFIT CHARITABLE AND CIVIC ORGANIZATIONS OF HAMILTON COUNTY,

TENNESSEE, FOR THE FISCAL YEAR BEGINNING JULY 1, 2018 AND ENDING

JUNE 30, 2019.


JUNE 27, 2018

3

ON MOTION of Commissioner Graham, seconded by Commissioner Fields, to

adopt Resolution No. 618-35.

Commissioner Boyd reported he requested budget’s from each of the county

funded nonprofit and civic organizations and commended the Finance Department for

assisting him in getting the request fulfilled quickly. He spoke about the budget

submitted by the Convention and Visitor’s Bureau (CVB), which included 12 line items

and called it unacceptable for an agency that receives $8.4 million in county funding. He

stated he would not support funding the CVB until a full spending outline is submitted.

The referenced budgets were not submitted to the Clerk’s Office.

ON MOTION of Commissioner Boyd to withhold the CVB monthly appropriation

of $700,000.00 until a full spending outline is submitted. The Motion failed due to lack of

a second.

The foregoing Resolution No. 618-35 was adopted on a Roll Call vote, with the

following members of the County Commission being present and voting as follows:

Commissioner Bankston, “Aye”, Commissioner Beck, “Aye”, Commissioner Boyd, “Nay”,

Commissioner Fields, “Aye”, Commissioner Graham, “Aye”, Commissioner Mackey

“Aye”, Commissioner Martin, “Aye”, Commissioner Smedley, “Aye”, and Chairman

Fairbanks, “Aye”. Total present – 9. Total absent – 0. Total “Aye” votes – 8. Total “Nay”

votes – 1.


JUNE 27, 2018

4

RESOLUTION NO. 618-36 A RESOLUTION AUTHORIZING TWO

REAPPOINTMENTS AND ONE NEW APPOINTMENT OF REPRESENTATIVES TO

THE HAMILTON COUNTY COMMUNITY CORRECTIONS ADVISORY BOARD.

This Resolution reappoints Shawn Johnson and Samuel Blakemore for two-year

terms beginning July 1, 2018 and ending June 30, 2020, and appoints Janie Parks

Varnell for a three-year term beginning July 1, 2018 and ending June 30, 2021.

ON MOTION of Commissioner Fields, seconded by Commissioner Graham, to




Commissioner Boyd, “Aye”, Commissioner Fields, “Aye”, Commissioner Graham,


Smedley, “Aye”, and Chairman Fairbanks, “Aye”. Total present – 9. Total absent – 0.


Mayor Coppinger congratulated staff on a successful budget and thanked

Commissioners for their support.

Commissioner Beck distributed a handout to members of the Commission and

asked that it be read into the record. The handout contained a joint statement from


JUNE 27, 2018

5

Commissioner Beck and Commissioner Bankston proposing that Commissioners

formally honor former County Executive Dalton Roberts and former County Mayor

Claude Ramsey. Their proposition included renaming a portion of the Riverwalk from

the Chickamauga Dam to either The Boathouse Restaurant or Ross’ Landing in honor

of Mr. Roberts. They also called for the renaming of Discovery Drive at Enterprise South

Industrial Park in honor of Mr. Ramsey. A copy of the handout was filed in the Clerk’s

Office.

ON MOTION of Commissioner Beck, seconded by Commissioner Bankston, to

approve the plan as submitted memorializing Mr. Roberts and Mr. Ramsey.

Commissioner Mackey voiced support for the plan and thanked Commissioner

Beck and Commissioner Bankston for bringing it forward.

In response to Commissioner Graham’s question, Attorney Taylor stated both

actions would need approval from the City of Chattanooga. It was noted any action

taken at Enterprise South would also require permission from Volkswagen.

In response to Commissioner Boyd’s question, Attorney Taylor confirmed

Discovery Drive is jointly owned by the City of Chattanooga.


JUNE 27, 2018

6

Chairman Fairbanks recommended Commissioners vote to approve the plan

today and refer the implementation of the plan to the Building and Economic

Development Committee, chaired by Commissioner Beck. Commissioners were in

agreement with this procedure.

Clerk Knowles requested the plan be submitted in the form of a Resolution and

noted it would be assigned Resolution No. 618-37. Attorney Taylor confirmed he would

prepare and submit a finalized Resolution.

The foregoing Motion was unanimously adopted on a Roll Call vote, with the

following members of the County Commission being present and voting as follows:

Commissioner Bankston, “Aye”, Commissioner Beck, “Aye”, Commissioner Boyd, “Aye”,



Fairbanks, “Aye”. Total present – 9. Total absent – 0. Total “Aye” votes – 9. Total “Nay”

votes – 0.


JUNE 27, 2018

7

Being no further business Chairman Fairbanks declared the Recessed Meeting

adjourned.

Respectfully submitted:

_______________________________ William F. (Bill) Knowles, County Clerk

Approved

______ Date Clerk’s Initials

HAMILTON COUNTY COMMISSION AGENDA PREPARATION SESSION

JUNE 27, 2018

1

STATE OF TENNESSEE ) Agenda Preparation Session

COUNTY OF HAMILTON ) June 27, 2018

BE IT REMEMBERED, that on this 27th day of June, 2018, an Agenda

Preparation Session of the Hamilton County Board of Commissioners was begun and

held at the Courthouse, in the City of Chattanooga, in the County Commission Room,

when the following proceedings were held, to wit:--




Commissioner Beck, Commissioner Boyd, Commissioner Fields, Commissioner

Graham, Commissioner Mackey, Commissioner Martin, Commissioner Smedley, and

Chairman Fairbanks. Total present – 9. Total absent -0.



Randall.


JUNE 27, 2018

2

COMMITTEE ASSIGNMENTS

Chairman Fairbanks indicated the upcoming agenda items would be considered

as follows:

• The Trustee’s Monthly and Excess Fee Reports for May 2018 would be submitted for the record.

• Resolution No. 718-1 was the usual County Clerk item regarding notaries, etc. This required no committee assignment.

• Resolution Nos. 718-3 through 718-5 were assigned to the Finance Committee, chaired by Commissioner Smedley.

• Resolution Nos. 718-6 through 718-8 were assigned to the Roads Committee, chaired by Commissioner Bankston.

• Resolution No. 718- 2 was heard by a Committee of the Whole. PRESENTATION – CERTIFICATE OF CONGRATULATIONS – SALE CREEK HIGH

SCHOOL LADY PANTHERS SOFTBALL TEAM

Commissioner Fairbanks asked members of the Sale Creek High School Lady

Panthers Softball Team and their coach, Clifford Kirk, to come to the podium. He

presented them with a Certificate of Congratulations for winning the District 4-A and

Region 2-A Championship, the TSSAA Class A Softball State Sectionals, and for

placing 2nd in the State Tournament. He commended them for their hard work and

dedication. It was noted Sale Creek High School Principal Tobin Davidson and District 8

School Board Member David Testerman were present in support of the team.


JUNE 27, 2018

3

Mr. Kirk thanked Commissioner Fairbanks for the honor and stated it was the first

time a sports team from Sale Creek High School won a state championship. He spoke

about the hard work and dedication of the team and stated he will be happy to return

next year.

Mayor Coppinger congratulated the team and Mr. Kirk on their championship. He

also recognized Principal Davidson and Mr. Testerman in the audience.

COMMITTEE OF THE WHOLE – RESOLUTION NO. 718-2

This Resolution confirms the appointment of County Commissioner Randy

Fairbanks and County Auditor Jenneth Randall, and the reappointment of County Clerk

Bill Knowles, County Finance Administrator Al Kiser, and County Attorney Rheubin

Taylor as members of the Hamilton County Ethics Committee for two-year terms

beginning July 3, 2018 and ending July 3, 2020.

There were no questions from Commissioners.


JUNE 27, 2018

4

Commissioner Smedley, Chairman of the Finance Committee, stated the Finance

Committee would meet in the Commission Room immediately following today’s Agenda

Session.

Commissioner Bankston, Chairman of the Zoning Committee, stated the Zoning

Committee would meet in the Commission Conference Room immediately following

today’s Agenda Session.

ANNOUNCEMENTS

Chairman Fairbanks announced next week’s Regular Meeting will be held on

Tuesday, July 3rd in observance of the July 4th holiday.

Commissioner Fields announced the Public Records Commission would be

meeting on Wednesday, July 11th at 8:00 AM in the Mayor’s Conference Room.

Commissioner Mackey thanked Mayor Coppinger and his staff for this year’s

budget process.

Commissioner Graham echoed Commissioner Mackey’s comments. He added

the budget workshops improve every year.


JUNE 27, 2018

5

Commissioner Bankston announced the passing of his wife’s brother and asked

Commissioners to keep his family in their thoughts and prayers.

Commissioner Beck spoke about the recent exterior cleaning and painting of the

Hamilton County Courts Building (Res. No. 917-20) and thanked Administrator of Public

Works and County Engineer Todd Leamon for his work on the project.

Attorney Taylor reported he had reviewed and approved revisions to the County

Clerk employee handbook as required by law and submitted a copy of his approval

letter to the Clerk’s Office for the record. Clerk Knowles added the revisions will bring

the handbook up to date with recent changes to federal and state law.

Mayor Coppinger thanked Commissioner Beck and Commissioner Bankston for

honoring former County Executive Dalton Roberts and former County Mayor Claude

Ramsey. He noted he was a speaker at Mr. Ramsey’s funeral last week and stated it

was a difficult and touching service.

Mayor Coppinger announced the passing of John Franklin, a longtime educator,

principal, and city school board member, he passed away on Thursday, June 21st.


JUNE 27, 2018

6

DELEGATIONS

Chairman Fairbanks asked for delegations on matters other than zoning.

Christopher Dahl, residing at 2020 East 12th Street Chattanooga, TN 37404,

addressed the Commission to voice his opposition to the privatization of the jail system.

He also spoke about issues with a WWTA employee and sludge from an oil spill leftover

in District 4.

Being no further business, Chairman Fairbanks declared the meeting adjourned.

The next regularly scheduled meeting will be Tuesday, July 3rd at 9:30 AM.


_________________________________ William F. (Bill) Knowles, County Clerk Approved:

__________ Date Clerk’s Initials

HAMILTON COUNTY COMMISSION REGULAR MEETING

JULY 3, 2018

1

STATE OF TENNESSEE ) Regular Meeting

COUNTY OF HAMILTON ) July 3, 2018

BE IT REMEMBERED, that on this 3rd day of July, 2018, a Regular Meeting of

the Hamilton County Board of Commissioners was begun and held at the Courthouse,

in the City of Chattanooga, in the County Commission Room, when the following

proceedings were held, to wit:--




Commissioner Beck, Commissioner Fields, Commissioner Graham, Commissioner

Mackey, Commissioner Martin, Commissioner Smedley, and Chairman Bankston.

Commissioner Boyd was absent. Total present – 8. Total absent – 1.

Chairman Fairbanks stated Commissioner Boyd would be absent for today’s

meeting.



Randall.


JULY 3, 2018

2

Attached hereto is a copy of the Public Notice of this meeting, which was

published in a local newspaper and made a matter of record of this meeting.

Chairman Fairbanks introduced Reverend A. Timothy Leverette, Hamlett Chapel

C.M.E. Church, who gave the invocation. Chairman Fairbanks led in the pledge to the

flag.

APPROVAL OF MINUTES

ON MOTION of Commissioner Fields, seconded by Commissioner Martin, that

the minutes of the Recessed Meeting of June 13, 2018, the Agenda Preparation

Session of June 13, 2018, and the Regular Meeting of June 20, 2018, be approved,

treat same as read, made a matter of record and filed. The foregoing Motion was

unanimously adopted on a Roll Call vote, with the following members of the County

Commission being present and voting as follows: Commissioner Bankston, “Aye”,

Commissioner Beck, “Aye”, Commissioner Fields, “Aye”, Commissioner Graham,


Smedley, “Aye”, and Chairman Fairbanks, “Aye”. Commissioner Boyd was absent. Total

present – 8. Total absent – 1. Total “Aye” votes – 8. Total “Nay” votes – 0.


JULY 3, 2018

3

TRUSTEE REPORTS

The Trustee’s Monthly and Excess Fee reports for May 2018 were submitted and

made a matter of record.

RESOLUTION NO. 718-1 A RESOLUTION TO APPROVE AND ACCEPT

APPLICATIONS FOR NOTARY PUBLIC POSITIONS, THE BONDS AND OATHS OF

NOTARIES PREVIOUSLY ELECTED, AND THE OATHS OF DEPUTY SHERIFFS.

ON MOTION of Commissioner Martin, seconded by Commissioner Smedley, to






Fairbanks, “Aye”. Commissioner Boyd was absent. Total present – 8. Total absent – 1.


RESOLUTION NO. 718-2 A RESOLUTION CONFIRMING THE APPOINTMENT OF

COUNTY COMMMISSIONER RANDY FAIRBANKS AND COUNTY AUDITOR

JENNETH RANDALL, AND THE REAPPOINTMENT OF COUNTY CLERK WILLIAM


JULY 3, 2018

4

“BILL” KNOWLES, COUNTY FINANCE ADMINISTRATOR AL KISER, COUNTY

ATTORNEY RHEUBIN TAYLOR, AS MEMBERS TO THE HAMILTON COUNTY

ETHICS COMMITTEE FOR TERMS OF TWO (2) YEARS.

ON MOTION of Commissioner Smedley, seconded by Commissioner Fields, to








Chairman Fairbanks asked that Resolution Nos. 718-3 through 718-5 be heard at

this time.

RESOLUTION NO. 718-3 A RESOLUTION RATIFYING THE PURCHASE OF

GASOLINE AND DIESEL FUEL FOR THE PERIOD OF MAY 1, 2018, THROUGH

MAY 31, 2018, AND TO AUTHORIZE THE COUNTY MAYOR TO SIGN ANY

CONTRACTS NECESSARY TO IMPLEMENT THIS RESOLUTION.


JULY 3, 2018

5

RESOLUTION NO. 718-4 A RESOLUTION TO WAIVE THE PROCUREMENT RULES

AND AUTHORIZE THE COUNTY MAYOR TO TRANSFER A SURPLUS VEHICLE TO

MOWBRAY VOLUNTEER FIRE DEPARTMENT.

RESOLUTION NO. 718-5 A RESOLUTION ACCEPTING THE BID OF COMPASS

MINERALS AMERICA, INC. FOR ONE (1) YEAR CONTRACT UNIT PRICING,

BEGINNING AUGUST 15, 2018, THROUGH AUGUST 14, 2019, FOR BULK DE-

ICING SALT FOR THE HIGHWAY DEPARTMENT AND AUTHORIZING THE

COUNTY MAYOR TO SIGN ANY CONTRACTS NECESSARY TO IMPLEMENT THIS

RESOLUTION.

Commissioner Smedley, Chairman of the Finance Committee, provided details

regarding Resolution Nos. 718-3 through 718-5 and stated the Finance Committee

reviewed and recommended approval.

ON MOTION of Commissioner Smedley, seconded by Commissioner Mackey, to







JULY 3, 2018

6



ON MOTION of Commissioner Smedley, seconded by Commissioner Beck, to








Commissioner Fields pointed out the surplus vehicle referenced in Resolution

No. 718-4 has over 200,000 miles.

ON MOTION of Commissioner Smedley, seconded by Commissioner Fields, to







JULY 3, 2018

7



Chairman Fairbanks asked that Resolution Nos. 718-6 through 718-8 be heard at

this time.

RESOLUTION NO. 718-6 A RESOLUTION TO AMEND THE “MASTER LIST OF

ROADS AND SPEED LIMITS” SO AS TO CHANGE THE NAME OF THE

FOLLOWING DISTRICT ROAD: MARE LANE TO MARE COURT.


ROADS AND SPEED LIMITS” SO AS TO ACCEPT THE FOLLOWING DISTRICT

ROADS AND TO ESTABLISH SPEED LIMITS THEREFOR: WHITE ASH DRIVE,

LARGE OAK DRIVE AND WEEPING WILLOW DRIVE.


ROADS AND SPEED LIMITS” SO AS TO ACCEPT THE FOLLOWING DISTRICT

ROADS AND TO ESTABLISH SPEED LIMITS THEREFOR: STEEP HILL,

FRANKFURT ROAD AS EXTENDED AND KLINGLER LANE AS EXTENDED.


JULY 3, 2018

8

Commissioner Bankston, Chairman of the Zoning Committee, provided details

regarding Resolution Nos. 718-6 through 718-8 and stated the Zoning Committee

reviewed and recommended approval.

ON MOTION of Commissioner Fields, seconded by Commissioner Beck, to

adopt Resolution Nos. 718-6 through 718-8. The foregoing Resolutions were

unanimously adopted on a Roll Call vote, with the following members of the County

Commission being present and voting as follows: Commissioner Bankston, “Aye”,

Commissioner Beck, “Aye”, Commissioner Fields, “Aye”, Commissioner Graham,


Smedley, “Aye”, and Chairman Fairbanks, “Aye”. Commissioner Boyd was absent. Total

present – 8. Total absent – 1. Total “Aye” votes – 8. Total “Nay” votes – 0.

ANNOUNCEMENTS

Chairman Fairbanks asked for announcements from members of the

Commission.

Mayor Coppinger, Attorney Taylor, and members of the Commission wished

everyone a safe and happy 4th of July.


JULY 3, 2018

9

Commissioner Fields invited everyone to attend the Signal Mountain parade and

4th of July celebration.

Commissioner Fields announced the County Public Records Commission will

meet July 11, 2018 at 8:00 AM in the County Mayor’s conference room.

Commissioner Mackey spoke regarding the importance of the role of government

and the ideas of the Founding Fathers.

Commissioner Graham announced the Lookout Valley Neighborhood Association

will host a 4th of July celebration tomorrow evening starting at 6:30 PM.

Commissioner Martin announced today is the last day for early voting registration

and encouraged everyone to vote.

Commissioner Bankston announced Collegedale will be hosting a 4th of July

celebration at Veteran’s Memorial Park.

Chairman Fairbanks announced Soddy Daisy will also host 4th of July activities

tomorrow including a car show; all proceeds will go to Vietnam Veterans.


JULY 3, 2018

10

Clerk Knowles announced Dr. Bill Findley expressed to him that he was pleased

to learn of the Commission’s Resolution to memorialize the late County Executive

Dalton Roberts (Res. No. 618-37). Clerk Knowles stated that Dr. Findley requested that

family members of Mr. Roberts be invited to attend if/when a ceremony is held.

DELEGATIONS

Chairman Fairbanks asked for delegations on matters other than zoning.

Christopher Dahl, residing at 2020 East 12th Street Chattanooga, TN 37404,

addressed Commissioners regarding the Tennessee Open Meetings Act. He asked

Commissioners to consider recording community meetings.

Rick Carpenter, residing at 1548 N Concord Road, Chattanooga, TN 37421,

addressed Commissioners regarding the history of County organizations, the use of

property taxes, and accountability.

Chairman Fairbanks declared a brief recess awaiting the arrival of Chief

Magistrate Lorrie Miller. Upon her arrival the Securities and Corrections committee

immediately convened in the commission room to discuss Chief Miller’s

recommendation to terminate Magistrate Owen “Stuart” Brown. It was noted


JULY 3, 2018

11

Commissioner Boyd, Chairman of the Security and Corrections committee was not

present and Commissioner Bankston would preside.

A copy of Chief Miller’s letter to Commissioner Boyd, dated July 1, 2018 was

distributed to the Commission and read into the record. A copy was filed in the Clerk’s

office. Chief Miller and Magistrate Brown were both present in the audience.

In response to Commissioner Beck’s question, Director of Human Resources,

Alecia Poe advised Magistrates do not fall under Hamilton County’s handbook.

Attorney Taylor stated the Commission is governed by the Open Meetings Act and all

Commission actions must be done in public.

In response to Commissioner Fields question, Attorney Taylor confirmed that

Magistrate Brown’s contract states the Chief Judicial Commissioner may recommend

the termination of a Judicial Commissioner for failure to fulfill the duties or as

communicated by the Chief Judicial Commissioner. Said recommendation shall be

submitted to the Chairman of the County Commission's Security and Corrections

Committee for consideration and recommendation to the Hamilton County Commission.

Upon receipt of said recommendation, a majority vote of the Hamilton County

Commission shall be required for any action to be taken.


JULY 3, 2018

12

Commissioner Fields suggested this matter be addressed by the Security and

Corrections Committee at a later date to give all involved parties additional time to

prepare and respond.

Commissioner Mackey and Commissioner Beck voiced their concerns with this

issue being addressed in a public forum.

At this time a copy of Magistrate Stuart’s response letter to Chief Miller dated

June 26, 2018 was distributed to the Commission and read into the record.

At this time a lengthy discussion took place between Commissioners. The

Security and Corrections Committee unanimously agreed to defer the meeting and will

request Committee Chairman Tim Boyd to call a special Security/Corrections committee

meeting at a later date. The Committee will report their recommendation to the

Commission.


JULY 3, 2018

13

There being no further business, Chairman Fairbanks declared the meeting in

recess until Wednesday, July 11, 2018 at 9:30 AM.


_____________________________________

William F. (Bill) Knowles, County Clerk

Approved:

________

Date Clerk’s Initials

No. 718-9

STATE OF TENNESSEE Hamilton County

July 18, 2018

Date (Month, Day, Year)

Hamilton County Board of Commissioners RESOLUTION

A RESOLUTION TO APPROVE AND ACCEPT APPLICATIONS FOR

NOTARY PUBLIC POSITIONS, THE BONDS AND OATHS OF NOTARIES PREVIOUSLY ELECTED, THE OATH OF DEPUTY COUNTY TRUSTEE, AND THE CERTIFICATE OF DISCHARGE BY THE BOARD OF EQUALIZATION.

WHEREAS, William F. (Bill) Knowles, Hamilton County Clerk, has certified according to the

records of his office that the persons named on the attached listing labeled “HAMILTON COUNTY NOTARY PUBLIC APPLICATIONS” have duly applied for the positions so sought; and

WHEREAS, said Bill Knowles has certified according to the records of his office that the

persons named on the attached listing labeled “REPORT FROM THE OFFICE OF THE COUNTY CLERK” have given approved bonds for the office of Notary Public and have taken the oath of office; and


person named on the attached listing labeled OATH OF DEPUTY COUNTY TRUSTEE has taken the oath of office; and


persons named on the attached listing labeled “CERTIFICATE OF DISCHARGE BY THE BOARD OF EQUALIZATION” have signed the certificate of discharge.

NOW, THEREFORE, BE IT RESOLVED BY THIS COUNTY BOARD OF COMMISSIONERS:

1. That the persons named on the listing labeled “HAMILTON COUNTY NOTARY PUBLIC APPLICATIONS” are hereby approved as applicants to be submitted to the Secretary of State; and

2. That the persons listed on the “REPORT FROM THE OFFICE OF THE

COUNTY CLERK” relative to bonds given for the position of Notary Public are hereby approved for such and the bonds are accepted and the oaths therefor are approved as taken; and

3. That the person named on the listing labeled OATH OF DEPUTY TRUSTEE is accepted and the oath therefore is approved as taken; and

4. That the persons named on the listing labeled “CERTIFICATE OF DISCHARGE BY THE BOARD OF EQUALIZATION” have signed the certificate of discharge; and

5. That each such person named on any listing hereinabove mentioned (which listing

is attached hereto and incorporated herein by reference) is hereby deemed to have been individually considered according to the particular matter relating thereto.

BE IT FURTHER RESOLVED THAT THIS RESOLUTION TAKE EFFECT FROM AND AFTER ITS PASSAGE.

CERTIFICATION OF ACTION

Approved: ☐

Rejected: ☐

Approved: ☐

County Clerk

Vetoed: ☐

County Mayor

July 18, 2018

Date

No. 718-10


July 18, 2018



A RESOLUTION TO CONFIRM THE REAPPOINTMENT OF THREE MEMBERS AND APPOINTMENT OF ONE MEMBER TO THE CHATTANOOGA-HAMILTON COUNTY REGIONAL HEALTH COUNCIL. WHEREAS, pursuant to Hamilton County Resolutions No. 282-10 and 482-5, certain

members of the Chattanooga-Hamilton County Regional Health Council are appointed by the County Mayor and confirmed by the Board of Commissioners; and,

WHEREAS, the County Mayor has appointed Jamie Bergmann to the Chattanooga-Hamilton

County Regional Health Council, to a four (4) year term, beginning June 22, 2018 and expiring June 22, 2022; and,

WHEREAS, the County Mayor has reappointed Rae Bond, Earl Medley and Cathy Sims

Jennings to the Chattanooga-Hamilton County Regional Health Council, to four (4) year terms, each beginning June 22, 2018 and expiring June 22, 2022; and,

NOW THEREFORE, BE IT RESOLVED BY THIS COUNTY LEGISLATIVE BODY IN SESSION ASSEMBLED: That the appointment of Jamie Bergmann and reappointments of Rae Bond, Earl Medley and Cathy Sims Jennings to the Chattanooga-Hamilton County Regional Health Council is hereby confirmed for the terms stated above. BE IT FURTHER RESOLVED THAT THIS RESOLUTION TAKE EFFECT FROM AND AFTER ITS PASSAGE, THE PUBLIC WELFARE REQUIRING IT.


Approved: ☐

Rejected: ☐

Approved: ☐

County Clerk

Vetoed: ☐

County Mayor

July 18, 2018

Date

No. 718-11


July 18, 2018



A RESOLUTION TO REAPPOINT ONE MEMBER TO THE HAMILTON COUNTY HEALTH AND SAFETY HEARING BOARD BEGINNING JULY 18, 2018 AND ENDING JULY 18, 2019. WHEREAS, the Hamilton County Board of Commissioners adopted Resolution Number 599-14 establishing the Hamilton County Health and Safety Hearing Board; and WHEREAS, the term of the appointee representing the Commissioner of District One expired on July 6, 2018. NOW, THEREFORE, BE IT RESOLVED BY THIS COUNTY LEGISLATIVE BODY IN SESSION ASSEMBLED: That Ken Foster is hereby reappointed to the Hamilton County Health and Safety Hearing Board for a one (1) year term beginning July 18, 2018 and ending July 18, 2019. BE IT FURTHER RESOLVED THAT THIS RESOLUTION TAKE EFFECT FROM AND AFTER ITS PASSAGE, THE PUBLIC WELFARE REQUIRING IT.


Approved: ☐

Rejected: ☐

Approved: ☐

County Clerk

Vetoed: ☐

County Mayor

July 18, 2018

Date

No. 718-12


July 18, 2018



A RESOLUTION APPROVING AN ADDITIONAL EXPENDITURE OF UP TO FOUR THOUSAND DOLLARS ($4,000.00) FROM DISCRETIONARY BOND FUNDS TO ASSIST WITH THE PURCHASE OF CHROMEBOOKS FOR HILLCREST ELEMENTARY SCHOOL. WHEREAS, Resolution 618-18 approved the allocation of up to $7,950.00 to assist with the purchase

of Chromebooks for Hillcrest Elementary School; and WHEREAS, it was found that additional Chromebooks are needed; and WHEREAS, Commissioner Greg Beck desires to allocate an additional four thousand dollars

($4,000.00) from discretionary bond funds to Hillcrest Elementary School to assist in the purchase of said Chromebooks; and

WHEREAS, the expenditure was previously approved by the Hamilton County Board of Education;

and WHEREAS, the County Legislative Body deems said funding to be in the best interest of the citizens

of Hamilton County. NOW, THEREFORE, BE IT RESOLVED BY THIS COUNTY LEGISLATIVE BODY IN SESSION ASSEMBLED: That an additional expenditure of up to $4,000.00 from discretionary bond funds be approved to assist with the purchase of Chromebooks for Hillcrest Elementary School. BE IT FURTHER RESOLVED THAT THIS RESOLUTION TAKE EFFECT FROM AND AFTER ITS PASSAGE, THE PUBLIC WELFARE REQUIRING IT.


Approved: ☐

Rejected: ☐

Approved: ☐

County Clerk

Vetoed: ☐

County Mayor

July 18, 2018

Date

No. 718-13


July 18, 2018



A RESOLUTION MAKING AN APPROPRIATION TO THE HONORING THE SACRIFICE FOUNDATION IN THE AMOUNT OF FIVE HUNDRED DOLLARS ($500.00) FROM GENERAL FUND TRAVEL DISCRETIONARY MONIES, AS ALLOTTED TO DISTRICT SEVEN. WHEREAS, Section 5-9-109 of the Tennessee Code Annotated authorized the County Legislative

Body to make appropriations to nonprofit charitable and civic organizations; and WHEREAS, the Hamilton County Legislative Body recognizes the various nonprofit charitable and

civic organizations located in Hamilton County have great need of funds to carry on their nonprofit work; and

WHEREAS, Commissioner Sabrena Smedley has expressed a desire to allocate five hundred dollars

($500.00) from General Fund travel discretionary monies to The Honoring the Sacrifice Foundation to assist with their American Heroes Dinner; and

WHEREAS, the County Legislative Body deems said funding to be in the best interest of the citizens

of Hamilton County. NOW, THEREFORE, BE IT RESOLVED BY THIS COUNTY LEGISLATIVE BODY IN SESSION ASSEMBLED: That five hundred dollars ($500.00) from General Fund travel discretionary monies be appropriated to The Honoring the Sacrifice Foundation to assist with their American Heroes Dinner. BE IT FURTHER RESOLVED that this appropriation be made subject to the following conditions:

1. That the nonprofit charitable and civic organization to which funds are

appropriated shall file with the County Clerk and the Administrator of Finance a copy of an annual report of its business affairs and transactions and the proposed use of the County’s funds. Such annual report shall be prepared and certified by the chief financial officer of such nonprofit organization in accordance with Section 5-9-109(c), T.C.A.

2. That said funds must only be used by the named nonprofit charitable and civic organization in furtherance of their nonprofit purpose benefiting the general welfare of the residents of the County.

3. That it is the expressed interest of the County Commission of Hamilton County

in providing these funds to the above named organization to be fully in compliance with Section 5-9-109 of the Tennessee Code Annotated and any and all other laws which may apply to County appropriations to nonprofit charitable and civic organizations and so this is made subject to compliance with any and all of these laws and regulations.

BE IT FURTHER RESOLVED THAT THIS RESOLUTION TAKE EFFECT FROM AND AFTER ITS PASSAGE, THE PUBLIC WELFARE REQUIRING IT.


Approved: ☐

Rejected: ☐

Approved: ☐

County Clerk

Vetoed: ☐

County Mayor

July 18, 2018

Date

No. 718-14


July 18, 2018



A RESOLUTION MAKING AN APPROPRIATION TO THE HONORING THE SACRIFICE FOUNDATION IN THE AMOUNT OF FIVE HUNDRED DOLLARS ($500.00) FROM GENERAL FUND TRAVEL DISCRETIONARY MONIES, AS ALLOTTED TO DISTRICT NINE. WHEREAS, Section 5-9-109 of the Tennessee Code Annotated authorized the County Legislative

Body to make appropriations to nonprofit charitable and civic organizations; and WHEREAS, the Hamilton County Legislative Body recognizes the various nonprofit charitable and

civic organizations located in Hamilton County have great need of funds to carry on their nonprofit work; and

WHEREAS, Commissioner Chester Bankston has expressed a desire to allocate five hundred dollars

($500.00) from General Fund travel discretionary monies to The Honoring the Sacrifice Foundation to assist with their American Heroes Dinner; and

WHEREAS, the County Legislative Body deems said funding to be in the best interest of the citizens

of Hamilton County. NOW, THEREFORE, BE IT RESOLVED BY THIS COUNTY LEGISLATIVE BODY IN SESSION ASSEMBLED: That five hundred dollars ($500.00) from General Fund travel discretionary monies be appropriated to The Honoring the Sacrifice Foundation to assist with their American Heroes Dinner. BE IT FURTHER RESOLVED that this appropriation be made subject to the following conditions:

1. That the nonprofit charitable and civic organization to which funds are

appropriated shall file with the County Clerk and the Administrator of Finance a copy of an annual report of its business affairs and transactions and the proposed use of the County’s funds. Such annual report shall be prepared and certified by the chief financial officer of such nonprofit organization in accordance with Section 5-9-109(c), T.C.A.

2. That said funds must only be used by the named nonprofit charitable and civic organization in furtherance of their nonprofit purpose benefiting the general welfare of the residents of the County.

3. That it is the expressed interest of the County Commission of Hamilton County

in providing these funds to the above named organization to be fully in compliance with Section 5-9-109 of the Tennessee Code Annotated and any and all other laws which may apply to County appropriations to nonprofit charitable and civic organizations and so this is made subject to compliance with any and all of these laws and regulations.



Approved: ☐

Rejected: ☐

Approved: ☐

County Clerk

Vetoed: ☐

County Mayor

July 18, 2018

Date

No. 718-15


July 18, 2018



(P.C. NO. 2018-096)

A RESOLUTION TO REZONE FROM A-1 AGRICULTURAL DISTRICT TO R-1 SINGLE FAMILY RESIDENTIAL DISTRICT, PROPERTIES LOCATED AT 5634 AND 5642 HUNTER ROAD

WHEREAS, Joey Forrest petitioned the Chattanooga-Hamilton County Regional Planning Commission to rezone from A-1 Agricultural District to R-1 Single Family Residential District, properties located at 5634 and 5642 Hunter Road, and said Planning Commission after hearing recommended that this petition be approved; and WHEREAS, Joey Forrest requested that the County Commission consider said petition and notice has been published in a newspaper in general circulation in Hamilton County that the County Commission will hold a public hearing on July 18, 2018, concerning the passage of this Resolution as required by law, and such hearing having been held. NOW, THEREFORE, BE IT RESOLVED, BY THIS COUNTY LEGISLATIVE BODY IN SESSION ASSEMBLED: That the zoning regulations of Hamilton County be amended to rezone from A-1 Agricultural District to R-1 Single Family Residential District, properties located at 5634 and 5642 Hunter Road. Lots 1 and 2, Final Plat Lots 1 thru 3 Barnes Subdivision on Hunter Road, Plat Book 108, Page 90, ROHC, Deed Book 11163, Page 184, ROHC. Tax Map 122-030.19 and 030.20 as shown on the attached map. BE IT FURTHER RESOLVED, THAT THIS RESOLUTION TAKE EFFECT FROM AND AFTER ITS PASSAGE, THE PUBLIC WELFARE REQUIRING IT.


Approved: ☐

Rejected: ☐

Approved: ☐

County Clerk

Vetoed: ☐

County Mayor

July 18, 2018

Date

No. 718-16


July 18, 2018



(P.C. NO. 2018-098)

A RESOLUTION TO REZONE FROM A-1 AGRICULTURAL DISTRICT TO R-1 SINGLE FAMILY RESIDENTIAL DISTRICT, PROPERTY LOCATED AT

2514 OOLTEWAH RINGGOLD ROAD WHEREAS, Bryan Bledsoe petitioned the Chattanooga-Hamilton County Regional Planning Commission to rezone from A-1 Agricultural District to R-1 Single Family Residential District, property located at 2514 Ooltewah Ringgold Road, and said Planning Commission after hearing recommended that this petition be approved; and WHEREAS, Bryan Bledsoe requested that the County Commission consider said petition and notice has been published in a newspaper in general circulation in Hamilton County that the County Commission will hold a public hearing on July 18, 2018, concerning the passage of this Resolution as required by law, and such hearing having been held. NOW, THEREFORE, BE IT RESOLVED, BY THIS COUNTY LEGISLATIVE BODY IN SESSION ASSEMBLED: That the zoning regulations of Hamilton County be amended to rezone from A-1 Agricultural District to R-1 Single Family Residential District, property located at 2514 Ooltewah Ringgold Road. Lot 1, Final Plat of Lots 1 and 2, Raborn Subdivision, Plat Book 109, Page 143, ROHC, Deed Book 11175, Page 58, ROHC. Tax Map 160-040.03 as shown on the attached map. BE IT FURTHER RESOLVED, THAT THIS RESOLUTION TAKE EFFECT FROM AND AFTER ITS PASSAGE, THE PUBLIC WELFARE REQUIRING IT.


Approved: ☐

Rejected: ☐

Approved: ☐

County Clerk

Vetoed: ☐

County Mayor

July 18, 2018

Date

No. 718-17


July 18, 2018



(P.C. NO. 2018-110)

A RESOLUTION GRANTING A SPECIAL EXCEPTIONS PERMIT FOR A RESIDENTIAL

PLANNED UNIT DEVELOPMENT FOR PROPERTIES LOCATED AT 2514 AND 2606 OOLTEWAH-

RINGGOLD ROAD WHEREAS, Assurance Land Development c/o Bryan Bledsoe petitioned the Chattanooga-Hamilton County Regional Planning Commission to recommend granting a Special Exceptions Permit for a Residential Planned Unit Development for properties located at 2514 and 2606 Ooltewah-Ringgold Road, and said Planning Commission after hearing recommended that this petition be approved; and WHEREAS, Assurance Land Development c/o Bryan Bledsoe requested that the County Commission consider said petition and notice has been published in a newspaper in general circulation in Hamilton County that the County Commission will hold a public hearing on July 18, 2018, concerning the passage of this Resolution as required by law, and such hearing having been held. NOW, THEREFORE, BE IT RESOLVED, BY THIS COUNTY LEGISLATIVE BODY IN SESSION ASSEMBLED: That the zoning regulations of Hamilton County be amended granting a Special Exceptions Permit for a Residential Planned Unit Development for properties located at 2514 and 2606 Ooltewah-Ringgold Road. Lots 1 and 2, Final Plat of Lots 1 and 2 Downer Subdivision, Plat Book 57, Page 36, ROHC, together with Lot 1, Final Plat, Raborn Lots 1 and 2, Plat Book 109, Page 143, ROHC, being the properties described as Tracts 1 and 2 in Deed Book 11012, Page 94 and Deed Book 11175, Page 58, ROHC. Tax Map 160-040.02 thru 040.04 as shown on the attached map. BE IT FURTHER RESOLVED, THAT THIS RESOLUTION TAKE EFFECT FROM AND AFTER ITS PASSAGE, THE PUBLIC WELFARE REQUIRING IT.


Approved: ☐

Rejected: ☐

Approved: ☐

County Clerk

Vetoed: ☐

County Mayor

July 18, 2018

Date

No. 718-18


July 18, 2018



(P.C. NO. 2018-108)

A RESOLUTION TO REZONE FROM R-2A RURAL RESIDENTIAL DISTRICT TO C-3 GENERAL BUSINESS COMMERCIAL DISTRICT,

PROPERTY LOCATED AT 8044 STANDIFER GAP ROAD WHEREAS, Sanford Britt petitioned the Chattanooga-Hamilton County Regional Planning Commission to rezone from R-2A Rural Residential District to C-3 General Business Commercial District, property located at 8044 Standifer Gap Road, and said Planning Commission after hearing recommended that this petition be approved; and WHEREAS, Sanford Britt requested that the County Commission consider said petition and notice has been published in a newspaper in general circulation in Hamilton County that the County Commission will hold a public hearing on July 18, 2018, concerning the passage of this Resolution as required by law, and such hearing having been held. NOW, THEREFORE, BE IT RESOLVED, BY THIS COUNTY LEGISLATIVE BODY IN SESSION ASSEMBLED: That the zoning regulations of Hamilton County be amended to rezone from R-2A Rural Residential District to C-3 General Business Commercial District, property located at 8044 Standifer Gap Road. Lot 4, Final Plat Lillie Standifer Subdivision, Plat Book 42, Page 49, ROHC, Deed Book 10874, Page 107, ROHC. Tax Map 149-028.03 as shown on the attached map. BE IT FURTHER RESOLVED, THAT THIS RESOLUTION TAKE EFFECT FROM AND AFTER ITS PASSAGE, THE PUBLIC WELFARE REQUIRING IT.


Approved: ☐

Rejected: ☐

Approved: ☐

County Clerk

Vetoed: ☐

County Mayor

July 18, 2018

Date

No. 718-19


July 18, 2018



(P.C. NO. 2018-111)

A RESOLUTION TO REZONE FROM A-1 AGRICULTURAL DISTRICT TO R-1 SINGLE FAMILY RESIDENTIAL DISTRICT PROPERTY LOCATED IN THE 4000 BLOCK OF BENTWOOD COVE DRIVE

WHEREAS, MAP Engineers, LLC petitioned the Chattanooga-Hamilton County Regional Planning Commission to rezone from A-1 Agricultural District to R-1 Single Family Residential District property located in the 4000 block of Bentwood Cove Drive, and said Planning Commission after hearing recommended that this petition be approved; and WHEREAS, MAP Engineers, LLC requested that the County Commission consider said petition and notice has been published in a newspaper in general circulation in Hamilton County that the County Commission will hold a public hearing on July 18, 2018, concerning the passage of this Resolution as required by law, and such hearing having been held. NOW, THEREFORE, BE IT RESOLVED, BY THIS COUNTY LEGISLATIVE BODY IN SESSION ASSEMBLED: That the zoning regulations of Hamilton County be amended to rezone from A-1 Agricultural District to R-1 Single Family Residential District property located in the 4000 block of Bentwood Cove Drive. An unplatted tract of land located in the 4000 block of Bentwood Cove Drive being described as Tracts 1 and 2 in Deed Book 9086, Page 782, ROHC. Tax Map 173-006.13, as shown on the attached map. BE IT FURTHER RESOLVED, THAT THIS RESOLUTION TAKE EFFECT FROM AND AFTER ITS PASSAGE, THE PUBLIC WELFARE REQUIRING IT.


Approved: ☐

Rejected: ☐

Approved: ☐

County Clerk

Vetoed: ☐

County Mayor

July 18, 2018

Date

No. 718-20


July 18, 2018



A RESOLUTION AUTHORIZING THE COUNTY MAYOR ON BEHALF OF HAMILTON COUNTY TENNESSEE, THE HEALTH SERVICES DIVISION, OPERATING AS THE CHATTANOOGA-HAMILTON COUNTY HEALTH DEPARTMENT TO SIGN A CONTINUATION GRANT-IN-AID CONTRACT FOR $351,494.00 WITH THE TENNESSEE DEPARTMENT OF HEALTH TO SUPPORT THE DELIVERY OF PUBLIC HEALTH SERVICES FOR FISCAL YEAR JULY 1, 2018 - JUNE 30, 2019. WHEREAS, the overall objective of the Chattanooga-Hamilton County Health Department is to protect the public’s health through programs and services; and WHEREAS, the State Department of Health desires to contract with Chattanooga- Hamilton County Health Department for Public Health administrative infrastructure in the amount of $351,494.00 for fiscal year 2018 - 2019; and WHEREAS, administrative infrastructure is necessary to efficiently manage the Health Department. NOW, THEREFORE, BE IT RESOLVED BY THIS COUNTY LEGISLATIVE BODY IN SESSION ASSEMBLED:

That the County Mayor be authorized to sign the attached contract for $351,494.00 with the Tennessee Department of Health for Public Health infrastructure for fiscal year July 1, 2018 - June 30, 2019.



Approved: ☐

Rejected: ☐

Approved: ☐

County Clerk

Vetoed: ☐

County Mayor

July 18, 2018

Date

No. 718-21


July 18, 2018



A RESOLUTION ACCEPTING THE BID OF A-AFFORDABLE FENCE FOR ONE (1) YEAR CONTRACT UNIT PRICING, WITH THE OPTION TO RENEW FOR ONE (1) ADDITIONAL ONE (1) YEAR TERM BEGINNING AUGUST 1, 2018, THROUGH JULY 31, 2019, FOR FENCING SERVICES FOR VARIOUS HAMILTON COUNTY DEPARTMENTS AND AUTHORIZING THE COUNTY MAYOR TO SIGN ANY CONTRACTS NECESSARY TO IMPLEMENT THIS RESOLUTION. WHEREAS, bids were received in response to public advertisement for one (1) year contract unit

pricing for fencing services for various Hamilton County departments; and, WHEREAS, the bid from A-Affordable Fence was considered to be the lowest and best bid

received; and, WHEREAS, there are sufficient previously budgeted funds available (for projects funded through

the operating budget) and sufficient allocated funds available to the requisitioning department from bond proceeds (for projects funded from bond proceeds).

NOW, THEREFORE, BE IT RESOLVED BY THIS COUNTY LEGISLATIVE BODY, IN SESSION ASSEMBLED: That the bid of A-Affordable Fence for one (1) year contract unit pricing, with the option to renew for one (1) additional one (1) year term beginning August 1, 2018, through July 31, 2019, for fencing services for various Hamilton County departments is hereby accepted, said bid being the lowest and best bid received, and authorizing the County Mayor to sign any contracts necessary to implement this resolution. BE IT FURTHER RESOLVED THAT THIS RESOLUTION TAKE EFFECT FROM AND AFTER ITS PASSAGE, THE PUBLIC WELFARE REQUIRING IT.


Approved: ☐

Rejected: ☐

Approved: ☐

County Clerk

Vetoed: ☐

County Mayor

July 18, 2018

Date

0618-144: Fencing Repair & Installation Services (Re-Bid) Hamilton County, TN

Thursday, June 28, 2018 10:30am

Low bid that meets specifications highlighted in yellow

Vendors

Standard Vinyl Standard Vinyl Standard Vinyl Standard Vinyl

4' $14.00 $25.00Per

Linear ft4' $15.00 $26.00

Per

Linear ft4' $29.71 $35.65

Per

Linear ft4' $59.42 $83.19

Per

Linear ft

6' $19.00 $35.00Per

Linear ft6' $20.00 $36.00

Per

Linear ft6' $35.48 $42.58

Per

Linear ft6' $70.96 $99.34

Per

Linear ft

8' $23.00 $45.00Per

Linear ft8' $24.00 $46.00

Per

Linear ft8' $44.90 $53.88

Per

Linear ft8' $89.80 $125.72

Per

Linear ft

10' $30.00 $55.00Per

Linear ft10' $31.00 $56.00

Per

Linear ft10' $58.50 $70.25

Per

Linear ft10' $117.00 $163.80

Per

Linear ft

3 rows

barbed

wire atop

any height

fence

Per

Linear ft

3 rows

barbed

wire atop

any height

fence

Per

Linear ft

3 rows

barbed

wire atop

any height

fence

Per

Linear ft

3 rows

barbed

wire atop

any height

fence

Per

Linear ft$6.00 $6.00 $22.70

A. CHAIN LINK SECURITY FENCE - STANDARD & VINYL COATED 9 GAUGE** (including all required hardware, i.e., posts, post caps, rails, etc., and

installation)

Rio Grande Fence Co. of Nashville

**All unit price/hourly rates shall include all labor and benefit cost, overhead, profit, supervision, and any other charges – it shall not include travel

time or break/lunch time.

Unit Price (Hourly)

Normal Business Hours

Unit Price (Hourly)

Weekend/Holiday or Emergency Call

Out

A-Affordable Fence

Unit Price (Hourly) Weekend/Holiday

or Emergency Call Out

Unit Price (Hourly) Normal Business

Hours

$45.00




Vendors

Standard Vinyl Standard Vinyl Standard Vinyl Standard Vinyl

4' single $550.00 $750.00 Per unit 4' single $550.00 $750.00 Per unit 4' single $753.64 $896.57 Per unit 4' single $974.65 $1,174.65 Per unit

6' single $700.00 $950.00 Per unit 6' single $700.00 $950.00 Per unit 6' single $967.58 $1,386.72 Per unit 6' single $1,247.53 $1,497.53 Per unit

4' double $1,100.00 $1,300.00 Per unit 4' double $1,100.00 $1,400.00 Per unit 4' double $979.64 $1,175.64 Per unit 4' double $1,497.58 $1,876.45 Per unit

6' double $1,400.00 $1,900.00 Per unit 6' double $1,400.00 $1,900.00 Per unit 6' double $1,257.58 $1,634.58 Per unit 6' double $1,957.84 $2,357.64 Per unit

10' single $2,800.00 $3,500.00 Per unit 10' single $2,800.00 $3,500.00 Per unit 10' single $4,976.58 $6,718.83 Per unit 10' single $9,867.56 $12,827.56 Per unit








Unit Price (Hourly)

Weekend/Holiday or Emergency Call

Out

Unit Price (Hourly) Normal Business

Hours

Unit Price (Hourly) Weekend/Holiday

or Emergency Call Out

**All unit price/hourly rates shall include all labor and benefit cost, overhead, profit, supervision, and any other charges – it shall not include travel

time or break/lunch time.

A-Affordable Fence Rio Grande Fence Co. of Nashville

Cantilever gates - 4" SCH 40 Nylon Rollers installed with all required hardware (i.e., clamp-on hinges, fork latches, etc.)

B. CHAIN LINK GATES - STANDARD & VINYL COATED 9 GAUGE**

New swing gates - installed with all required hardware (i.e., clamp-on hinges, fork latches, etc.)

Unit Price (Hourly)





Vendors

Installation of

gates/fencing

other than

described in

table A & B

above

per hr

Installation of

gates/fencing

other than

described in

table A & B

above

per hr

Installation of

gates/fencing

other than

described in

table A & B

above

per hr

Installation of

gates/fencing

other than

described in

table A & B

above

per hr

Remove and

dispose of 9-

gauge or

smaller wire

for chain link

fencing from

3' to 12' high

per hr

Remove and

dispose of 9-

gauge or

smaller wire

for chain link

fencing from

3' to 12' high

per hr

Remove and

dispose of 9-

gauge or

smaller wire

for chain link

fencing from

3' to 12' high

per hr

Remove and

dispose of 9-

gauge or

smaller wire

for chain link

fencing from

3' to 12' high

per hr

Repair

existing fence

or related

per hrRepair

existing fence

or related

per hrRepair

existing fence

or related

per hrRepair

existing fence

or related

per hr

6/13/2018

213

2

Various

Vendor Notification:

Request For Bids:

Newspaper Ad:

Vendor Response:

Budgeted:

C. LABOR RATES **

Unit Price (Hourly)


Unit Price (Hourly)

Weekend/Holiday or

Emergency Call Out

Unit Price (Hourly)


Unit Price (Hourly)

Weekend/Holiday or

Emergency Call Out

A-Affordable Fence Rio Grande Fence Co. of Nashville

**All unit price/hourly rates shall include all labor and benefit cost, overhead, profit, supervision, and any other charges – it shall not include

travel time or break/lunch time.

$978.56 $1,876.45

$978.56 $1,876.45

$978.56 $1,876.45

$250.00 $300.00

$250.00

$350.00

$200.00

$300.00

BID # 0618-144: Fencing Repair and Installation Services (Re-Bid) Hamilton County, TN

Page | 1

PLEASE NOTE: This is a re-bid due to the omission of several items from the Bid Response Form, Section 2: Unit Pricing, Table B, page 10. The items that were omitted are now listed in RED.

BID SPECIFICATIONS

I. STATEMENT OF INTENT

Hamilton County, Tennessee hereinafter referred to as “the County” is soliciting sealed bids for the purpose of establishing a twelve (12) month all-inclusive contract unit price with a one (1) one-year renewal option for fencing repair and installation services under a contract price agreement. The contract period will be for twelve (12) months from the time of approval of this contract by the Hamilton County Commission. All prices must be guaranteed not to increase throughout the initial term of this contract, with the exception of possible price adjustments at the time of renewal (SEE SECTION IX. CONTRACT TERMS).

II. RESPONSIBILITY OF QUALIFIED VENDORS

Vendors should be financially sound and able to perform fully and/or provide, according to the specifications, all minimum requirements as listed. Each vendor is responsible for carefully reading this document and understanding its contents.

III. SCOPE OF SERVICES

These specifications are the minimum requirements that vendors must meet for the solicitation and include the following:

A. The vendor shall provide all materials, tools and equipment, transportation, labor and

supervision, for the repair of existing fencing, and installation of new fencing at facilities throughout Hamilton County.

B. The vendor shall provide the minimum standards for the following fencing materials (reference Bid Response Form, Section 2 - Unit Pricing – page 10):

Chain Link Fencing (standard & vinyl coated ) 9 gauge

Chain Link Gates (standard & vinyl coated) 9 gauge

Line posts Schedule 20

Top Rail Schedule 20

Corner posts Schedule 40

C. The vendor shall ensure that all work is completed in a neat, clean, and safe manner and all materials requiring disposal are removed and properly disposed of from worksite.

D. The vendor shall provide the services as scheduled by the County or on an “as needed” basis as requested by various County departments. The County will attempt to schedule the work to optimize the use of the vendor’s personnel and equipment when it is needed.

E. The vendor shall perform work on a straight time basis, i.e., non-emergency, unless otherwise noted. Overtime, weekend, or holiday work shall only be performed at the County’s direction. The vendor shall agree to a ninety six (96) hour response time to arrange to visit worksite for routine calls, and to provide a scope of work (SOW) within forty eight (48) hours after visit to worksite to include a proposed schedule for completion of the job.


Page | 2

F. The vendor shall perform emergency work when requested by the County. Response to the need for emergency work shall be within two (2) hours of notification, with work to commence immediately. Emergency work will be paid at the overtime rates. The vendor shall supply an after-hours contact name and phone number through which notification of the need for emergency work shall be made.

G. The vendor shall provide fencing service personnel to perform various tasks requested by the County in accordance with the agreed rates (reference Bid Response Form, Section 2 - Unit Pricing – page 10). All unit price/hourly rates shall include all labor and benefit cost, overhead, profit, supervision, and any other charges – it shall not include travel time or break/lunch time.

H. The County will not pay for meals and other incidental items for the vendor’s employees.

I. The vendor shall review the various projects and assignments with County personnel, to determine labor, materials, and equipment needed, and to provide any other planning or requirements of the work.

J. Only parts and materials supplied by vendor to the County shall be considered for payment. Specific to each project the County will have the option to provide some or all of the fencing materials to the vendor for installation, to ensure best value for the County in accordance with Hamilton County Procurement Rules.

K. The vendor shall provide on-site supervision on each job assignment.

L. The vendor’s employees shall at all times wear clothing, badges, or other apparatus approved by the County, identifying them as employees of the vendor. Vendor employees shall identify themselves by name and position at any time requested by the public or a County representative.

M. The vendor shall ensure one person on each crew is fluent in English and he or she must be available at all times and at all worksites to courteously and adequately address any inquiries regarding the vendor’s activities.

N. The vendor’s personnel shall comply with all County work rules and regulations when on site.

O. The vendor shall comply with all applicable safety requirements and regulations, federal, state or local, including conformity to all OSHA safety requirements.

P. The vendor may, at the County’s sole discretion, be required to submit written proof of such compliance (i.e., permits, etc.).

Q. The vendor must comply with all local, state, and federal laws pertaining to drug free workplace, illegal alien employee verification, and criminal background checks required for work on school grounds and security sensitive locations.

R. The vendor must submit a qualification statement indicating a minimum of five (5) years experience in the performance of fencing repair, and installation services.

S. The vendor shall submit a minimum list of five (5) customers for whom the vendor has performed the services similar to those specified in this document during the past three (3) years. The list shall include names, addresses, telephone numbers, email address and contact person who is knowledgeable of services provided.


Page | 3

IV. INSPECTION

The services furnished by the vendor shall be subject to inspection and approval by the County’s designated representative prior to payment for services.

V. WORKER REMOVAL

All workers shall have sufficient skill and experience to perform the assigned work properly and safely. The County reserves the right to demand the removal of any employee of the successful Vendor from any work covered by these specifications if, in the sole opinion of the County, such employee shows insufficient experience or fails to make due and proper effort to execute the work in the manner prescribed.

VI. ASSIGNMENT OR SUBCONTRACTING

Any subcontractors must be approved in writing by Hamilton County prior to participating under this contract. The vendor shall include each of its subcontractors as insured under the policies of insurance required herein or insure that their subcontractors meet the minimum requirements for insurance specified herein.

VII. VOLUME OF SERVICE REQUIRED

The County is not obligated to provide the successful vendor with any specific amount of work with respect to these services during the term covered by this bid.

VIII. AWARD OF CONTRACT

Award of the contract shall be evaluated and negotiated on a variety of factors. In addition to cost, technical competence, references, experience, compliance with specifications, performance history, and other factors requisite to adequate and satisfactory performance will be considered as a part of the final decision. Hamilton County reserves the right to waive any irregularities or reject any or all bids.

IX. CONTRACT TERMS

The County reserves the right to award this contract to a single vendor or to award multiple, separate contracts in the best interest of the County. The terms of this agreement shall be for twelve (12) months with a one (1) one-year renewal beginning at the time this contract is approved by the Hamilton County Commission. Either the County or the vendor may terminate this agreement with a ninety (90) day written notice. The successful vendor will be required to sign a contract with the County. Bid specifications will be incorporated into the contract. A copy of a Pro Forma contract will be provided on request. In the event that Hamilton County exercises such renewal rights, all terms, conditions and provisions of the original contract shall remain the same and apply during the renewal period with the possible exception of price adjustments and minor scope additions and/or deletions which may be agreed upon by both parties. Any such price increase will only be allowed at time of renewal and must have documentation as to the justification / proof as to rationale for the increase and will be the lower of the documented request or based on the last twelve (12) month percentage change in the Consumer Price Index (All Urban Consumers (CPI-U) / U.S. City Average) for the renewal period in question. Any requested adjustment shall be fully documented with a justification, and submitted to the County at least ninety (90) days prior to the contract


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anniversary date.

Note that these are not automatic renewals. It will be the responsibility of both parties to notify the other party in writing no less than ninety (90) days before the expiration of the contract period if the contract is not to be extended for each additional term.

X. ACCEPTANCE AND WARRANTY

The vendor shall warrant, unless otherwise specified, all materials and equipment supplied under this contract whether installed initially or as repair or replacement under this warranty, shall be new, in first class condition and in accordance with the contract documents. Neither the final certificate of payment nor any provision in this document, or partial or complete use of the project by the County shall constitute an acceptance of work not done in accordance with the contract document or relieve the vendor of liability in respect to any expressed or implied warranties or responsibilities for faulty material or workmanship. The vendor further warrants that all work to be free from defects in material and workmanship for a period of one (1) year following delivery of work to the County. Upon written notice from the County, the vendor shall immediately repair or replace, at his own expense, all or any parts that may prove to be defective during the period of this warranty. The vendor further warrants that any such repair or replacement shall remain in satisfactory working order and condition for a period of one (1) year after the repair is made or the replacement parts installed. Vendor shall remedy any defects and pay for any damages resulting therefrom which appear within a period of one year after final acceptance of the work.

XI. PAYMENT

The County shall pay the successful vendor(s) for all work completed on assigned project sites. Payment will not be made until the work has been inspected and completed to the satisfaction of the contracting department.

Travel time (the time it takes the vendor’s crew and equipment to arrive at a job site) is not considered a payable item by the County and will not be paid for by the County. Fuel surcharges are not allowed and all fuel costs should be included as a part of the stated hourly rates.

It is expected that a majority of the work subject to this bid will be done during the usual and ordinary working hours on regular workdays. Emergencies and/or natural disasters may require a different schedule to be determined at the time of assignment.

Invoices are to be submitted as work is performed, or on a weekly or monthly basis for projects with extended time periods. Instructions as to invoicing addresses will be specified at the time of the assignment, as the work assignments may come from different departments within the County.

XII. MINIMUM LIMITS OF INSURANCE

The vendor shall provide written confirmation of the following minimum limits of insurance and enclose a sample Certificate of Insurance (COI) demonstrating that they have this coverage.


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a) Commercial General Liability Insurance: $1,000,000 per occurrence for property damage and bodily injury. The proposer should indicate in its proposal whether the coverage is provided on a claims-made or (preferably) on an occurrence basis. The insurance shall include coverage for the following:

1. Premise/Operations 2. Explosion, Collapse and Underground Property Damage Hazard (only when applicable

to the project) 3. Products/Completed Operations

4. Contractual 5. Independent Contractors 6. Broad Form Property Coverage 7. Personal Injury

b) Business Automobile Liability Insurance: $1,000,000 limit per accident for property damage

and personal injury. 1. Owned/Leased Autos 2. Non-owned Autos 3. Hired Autos

c) Workers’ Compensation and Employers’ Liability Insurance: Workers’ Compensation statutory limits as required by Tennessee. This policy should include Employers’ Liability coverage for $1,000,000 per incident.

In addition, Hamilton County shall be listed as an additional insured on the above required liability insurance policies. A signed certificate of insurance shall evidence all policies and coverage shall not be cancelled without a minimum of thirty (30) days cancellation notice to the Hamilton County Risk Management Office. All coverage shall be placed with Tennessee admitted insurers rated B+10 or better by A.M. Best’s rating service or as approved by Hamilton County’s Risk Manager.

For listing purposes as to the additional insured use the following:

Hamilton County, TN Attn: Procurement Department 455 N. Highland Park Avenue Chattanooga, TN 37404

Proof of Insurance must be provided before a contract is executed with the successful provider for this bid and updated as necessary.

XIII. INDEMNIFICATION AND HOLD HARMLESS

The vendor agrees to indemnify and hold harmless the County from any claims and/or actions brought or filed against the County directly or indirectly, with respect to, or on account of, the acts or omissions of the vendor, its agents or employees arising out of the vendor's fulfilling of this contract whether such claims of action are rightfully or wrongfully brought or filed.

The vendor agrees to indemnify the County for all liability, loses or damages to the County from any source arising out of the fulfillment of this contract. The vendor agrees to pay all costs the


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County incurs as a result of all suits, actions, claims or counterclaims filed against the County as a result of the acts or omissions of the vendor, or those acting as agents or employees of the vendor, to conform with all statutes, ordinances or other regulations or requirements of any governmental authority in connections with its duties under this contract. The vendor further agrees to defend all actions whether brought under tort contract, willful, malicious or activities of the vendor by and through its agents, employees or otherwise, including any civil rights actions resulting from the acts or omissions of the vendor or its employees, or agents. This provision shall survive the termination or expiration of this Contract.

XIV. VENDOR EXPERIENCE AND REFERENCES

A minimum of five (5) years experience in the performance of fencing repair, and installation services is required to bid on this solicitation.

A list of five (5) customer references for whom the vendor has performed services similar to those specified in this document during the past three (3) years must also be included with the bid response to be considered. This list must include company name, contact name(s), contact title(s), addresses, telephone numbers and email addresses. The County must be authorized to contact any company included on the list. The vendor will execute all documents necessary to authorize the County to speak with said references regarding performance of vendor.

XV. BID PRICING

The vendor shall submit pricing on the Bid Response Form (pages 8-12) that shall include the rate per linear foot/unit for specified materials, and the cost per hour for labor. All hourly rates shall include employee’s hourly rate of compensation under each classification, to include all labor and benefit cost, overhead, profit, supervision, and any other charges – it shall not include travel time or break/lunch time. The Vendor shall also provide hourly rates for overtime and holiday work for the various work described herein.

XVI. BID SUBMISSION REQUIREMENTS

The vendor must complete and deliver an original and two (2) hard copies of its bid response document in a sealed envelope before 10:30 A.M. (EST) on Thursday, June 28, 2018, to the Hamilton County Procurement Director at the address specified below. Bids received after the specified time will be deemed to be late and will not be accepted or opened. The clock-in time will be determined by a clock maintained by the Hamilton County Procurement Department. No other clock or timepiece will have any bearing on the time of bid receipt. Vendors mailing their bid packages must allow sufficient time to insure receipt of their package by the time specified. There will be no exceptions. The outside of the envelope/package containing the bid should be clearly marked with the following statement “Bid # 0618-144: Fencing Repair and Installation Services (Re-Bid)”. Any sealed envelope(s) enclosed within this envelope/package should also be clearly marked with the same label.


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DELIVERY ADDRESS

Please note that receipt of the bid by the County mail system does not constitute receipt of a bid by the Procurement Department. All proposals/bids must be received in the

Procurement Department by the specified deadline.

Gail B. Roppo, Director of Procurement Bid # 0618-144: Fencing Repair and Installation Services (Re-Bid) {insert your company name here} Hamilton County Procurement Department 455 N. Highland Park Avenue Chattanooga, TN 37404

A. Vendor must complete and include a hard copy of the attached Bid Response Form (pages 8-12)

B. All requested information must be provided. Attach additional documents as required. i. Invitation to Bid (ITB) form

ii. Sample Certificate of Insurance (see SECTION XII. MINIMUM LIMITS OF INSURANCE)

iii. Signed hard copy of BID RESPONSE FORM (pages 8-12) iv. Certificate of Compliance (see D. below) v. Authorization to Bind (see E. below)

vi. Drug-Free Workplace Affidavit (see F. below) vii. Contract work on school grounds affidavit (see G. below)

viii. Statement of Compliance Certificate-Illegal Immigrants (see H. below)

C. No fax or email responses will be accepted.

D. A signed copy of the Statement of Compliance must be attached (page 13).

E. Your bid must be signed by an authorized contracting agent for your company on the Authorization to Bind form (page 14).

F. A signed copy of the Drug-Free Workplace Affidavit must be attached (page 15).

G. A signed copy of the Contract Work on School Grounds Affidavit (page 16).

H. A signed copy of the Statement of Compliance Certificate-Illegal Immigrants (page 17).

XVII. ATTACHMENTS

Bid Response Form Hamilton County General Bid Terms and Conditions

XVIII. QUESTIONS

Any questions concerning these bid specifications must be submitted no later than 10:30 A.M. (EST) on Friday, June 22, 2018 to: Janie Burley, Procurement Department at (423) 209-6350 or [email protected]

mailto:[email protected]


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BID RESPONSE FORM

1. UNDERSTANDING OF AND COMPLIANCE WITH BID SPECIFICATIONS

Please use the table below to indicate your point-by-point response to the specifications. If you understand and can comply with the requirement please place an “X” in the column labeled “Understand & Comply”. If you have exceptions or cannot meet a requirement please place an “X” in the column labeled “Exception Noted – Attach Explanation”. Attach additional pages to explain any exceptions you note in the table below – identifying each by section number. Be aware that the use of the terms “must” and “shall” in the Contract Agreement indicate mandatory requirements and taking exception to these requirements may disqualify your bid.

Section Bid Specification Description Understand & Comply

Exception Noted

** Attach Explanation

PART I: SPECIFICATIONS

III.A Shall provide all materials, tools and equipment, transportation, labor and supervision, for the repair of existing fencing, and installation of new fencing at facilities throughout Hamilton County.

III.B Shall provide the minimum standards for fencing materials listed on page 1.

III.C Shall ensure that all work is completed in a neat, clean, and safe manner and all materials requiring disposal are removed and properly disposed of from worksite

III.D Shall provide the services as scheduled by the County or on an “as needed” basis as requested by various County departments. The County will attempt to schedule the work to optimize the use of the vendor’s personnel and equipment when it is needed.

III.E Shall perform work on a straight time basis, i.e., non-emergency, unless otherwise noted. Overtime, weekend, or holiday work shall only be performed at the County’s direction. The vendor shall agree to a ninety six (96) hour response time to arrange to visit worksite for routine calls, and to provide a scope of work (SOW) within forty eight (48) hours after visit to worksite to include a proposed schedule for completion of the job.

III.F Shall perform emergency work when requested by the County. Response to the need for emergency work shall be within two (2) hours of notification with work to commence immediately. Emergency work will be paid at the overtime rates. The vendor shall supply an after-hours contact name and phone number through which notification of the need for emergency work shall be made.

III.G Unit price/hourly rates shall include all labor and benefit cost, overhead, profit, supervision, and any other charges – it shall not include travel time or break/lunch time.

III.H The County will not pay for meals and other incidental items for the vendor’s employees.

III.I Shall review the various projects and assignments with County personnel, to determine labor, materials, and equipment needed, and to provide any other planning or requirements of the work.

III.J Only parts and materials supplied by vendor to the County shall be considered for payment. Specific to each project the County will have the option to provide some or all of the fencing materials to the vendor for installation to ensure best value for the County in accordance with Hamilton County Procurement Rules.


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Section Bid Specification Description Understand & Comply

Exception Noted

** Attach Explanation

PART I: SPECIFICATIONS (Continued)

III.K Shall provide on-site supervision on each job assignment.

III.L Shall at all times wear clothing, badges, or other apparatus approved by the County, identifying them as employees of the vendor. Vendor employees shall identify themselves by name and position at any time requested by the public or a County representative.

III.M Shall ensure one person on each crew is fluent in English and he or she must be available at all times and at all worksites to courteously and adequately address any inquiries regarding the vendor’s activities.

III.N Personnel shall comply with all County work rules and regulations when on site.

III.O Shall comply with all applicable safety requirements and regulations, federal, state or local, including conformity to all OSHA safety requirements.

III.P May, at the County’s sole discretion, be required to submit written proof of such compliance (i.e., permits, etc.).

III.Q Must comply with all local, state, and federal laws pertaining to drug free workplace, illegal alien employee verification, and criminal background checks required for work on school grounds and security sensitive locations.

III.R Must submit a qualification statement indicating a minimum of five (5) years experience in the performance of fencing repair, and installation services.

III.S Shall submit a minimum list of five (5) customers for whom the vendor has performed the services similar to those specified in this document during the past three (3) years. The list shall include names, addresses, telephone numbers, email address and contact person who is knowledgeable of services provided.

PART II: OTHER TERMS AND CONDITIONS

IV Inspection

V Worker Removal

VI Assignment or Subcontracting

IX Contract Terms

X Acceptance and Warranty

XI Payment

XII Minimum Insurance Requirements

XIII Indemnification and Hold Harmless

XIV Vendor Experience and References

XV Bid Pricing


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2. UNIT PRICING

**All unit price/hourly rates shall include all labor and benefit cost, overhead, profit, supervision, and any other charges – it shall not include travel time or break/lunch time.

A. CHAIN LINK SECURITY FENCE – STANDARD & VINYL COATED 9 GAUGE ** (including all required hardware, i.e., posts, post caps, rails, etc., and installation)

Unit Price Normal Business Hours

Unit Price Weekend/Holiday or Emergency Call Out

Standard Vinyl Coated Standard Vinyl Coated

4’ $ $ Per Linear foot 4’ $ Per Linear foot




3 rows barbed wire

atop any height fence

$

Per Linear foot

3 rows barbed wire

atop any height fence

$

Per Linear foot

NOTE: Items not listed for pricing in original bid, listed below in RED.

B. CHAIN LINK GATES – STANDARD & VINYL COATED 9 GAUGE **

New swing gates - installed with all required hardware (i.e., clamp-on hinges, fork latches, etc.)




4’ single $ $ per unit 4’ single $ $ per unit


4’ double $ $ per unit 4’ double $ $ per unit


Cantilever gates – 4” SCH 40 Nylon Rollers installed with all required hardware (i.e., clamp-on hinges, fork latches, etc.)













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**All unit price/hourly rates shall include all labor and benefit cost, overhead, profit, supervision, and any other charges – it shall not include travel time or break/lunch time.

D. LABOR RATES **

Unit Price Normal Business

Hours

Unit Price Weekend/Holiday or Emergency Call

Out

Installation of gates/fencing other than standard described in table A & B above

$_________per hr

Installation of gates/fencing other than standard described in table A & B above

$_________per hr

Remove and dispose of 9-gauge or smaller wire for chain link fencing from 3’ to 12’ high

$_________per hr

Remove and dispose of 9-gauge or smaller wire for chain link fencing from 3’ to 12’ high

$_________per hr

Repair existing fence or related

$_________per hr

Repair existing fence or related

$_________per hr

3. VENDOR INFORMATION

a. Number of Years in Business: In Total for Company (Required 5 year minimum): ___________ In Hamilton County, TN: ___________

b. Company Owner(s) Contact Information:

Name Position/Title Phone Number E-mail Address

c. References

Attach a list of five (5) customers for whom the vendor has performed the services similar to those specified in this document during the past three (3) years. The list shall include names, addresses, telephone numbers, email address and contact person who is knowledgeable of services provided. Note: References may be confirmed as a part of the bid verification process.

Name & Title Company Name/Address Phone Number E-mail Address


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d. Complete and sign the attached: Certificate of Compliance, Authorization to Bind, Drug Free

Workplace Affidavit, Contract Work on School Grounds Affidavit, and Statement of Compliance – Illegal Immigrants.

Submitted by Company Name: _________________________________________________________ Print Name

Contact Name / Phone: _________________________________________________________ Print Name

Date: _________________________________________________________


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CERTIFICATE OF COMPLIANCE

By indication of the authorized signature below, the Proposer/Bidder does hereby make certification and assurance, under penalty of perjury, of the Proposer’s/Bidder’s compliance with all provisions of this bid/proposal and the following items:

1. the laws of the State of Tennessee and Hamilton County;

2. the Help America Vote Act;

3. Title VI of the Civil Rights Act of 1964;

4. the Equal Employment Opportunity Act and the regulations issued thereunder by the federal government;

5. the Americans with Disabilities Act of 1990 and the regulations issued thereunder by the federal government;

6. that to the best of its knowledge and belief that each bidder/proposer is not on the list created pursuant to T.C.A. §12-12-106 regarding the Iran Divestment Act;

7. Hamilton County’s Disadvantaged Business Enterprise guidelines;

8. the Drug Free Workplace statement;

9. the condition that the submitted proposal/bid was independently arrived at, without collusion, under penalty of perjury; and

10. the condition that no amount shall be paid directly or indirectly to an employee or official of Hamilton County as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor, or consultant to the Proposer/Bidder in connection with the procurement under this RFP/Bid.

Company Name: _________________________________________

Authorized Signature: _________________________________________

Date: ________________________________________


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AUTHORIZATION TO BIND

By signing this proposal, I certify and acknowledge that the information contained in this document is true and correct, containing NO misrepresentations. The information is NOT tainted by any collusion. I certify and acknowledge that I have reviewed and approved the release of this proposal for Hamilton County’s consideration. Further, I am authorized to bind my company to the responses and pricing in these proposal/bid documents, and any subsequent negotiations, as well as execute the actual Contract documents, if selected. ___________________________________ Authorized Signature (Officer of the Company) ___________________________________ Name of Authorized Signer (Printed or Typed) ___________________________________ Title of Authorized Signer ___________________________________ Firm Name ___________________________________ Taxpayer Identification Number ___________________________________ Firm Address, City and Zip Code _______________________________________________ Telephone Number _______________________________________________ Fax Number _______________________________________________ Email Address _______________________________________________ Date


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DRUG-FREE WORKPLACE AFFIDAVIT

STATE OF ___________________ COUNTY OF _________________

The undersigned, principal officer of _____________________________________, an employer of five (5) or more employees contracting with__________________ County government to provide construction services, hereby states under oath as follows:

1. The undersigned is a principal officer of ______________________________ (hereinafter referred to as the “Company”), and is duly authorized to execute this Affidavit on behalf of the Company.

2. The Company submits this Affidavit pursuant to T.C.A. § 50-9-113, which requires each employer with no less than five (5) employees receiving pay who contracts with the state or any local government to provide construction services to submit an affidavit stating that such employer has a drug-free workplace program that complies with Title 50, Chapter 9, of the Tennessee Code Annotated.

3. The Company is in compliance with T.C.A. § 50-9-113.

Further affiant saith not.

____________________________________________

Principal Officer STATE OF _____________________ COUNTY OF ___________________

Before me personally appeared ___________________________, with whom I am personally acquainted (or proved to me on the basis of satisfactory evidence), and who acknowledged that such person executed the foregoing affidavit for the purposes therein contained. Witness my hand and seal at office this _________ day of ____________________, 20____. ___________________________________ Notary Public My commission expires: _______________________


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CONTRACT WORK ON SCHOOL GROUNDS AFFIDAVIT

STATE OF ___________________ COUNTY OF _________________ The undersigned, principal officer of ______________________________________, an employer contracting with Hamilton County to provide construction services on the grounds of a school when children are present, hereby states under oath as follows:

1. The undersigned is a principal officer of ________________________________ (hereinafter referred to as the “Company”), and is duly authorized to execute this Affidavit on behalf of the Company.

2. In submitting this bid, you are certifying that you are aware of the requirements imposed by

T.C.A.§ 49-5-413(d) to conduct criminal background checks through the Tennessee Bureau of Investigation and the Federal Bureau of Investigation on yourself and any of your employees who come in direct contact with students or who may come on or about school property anytime students are present. You are further certifying that at no time will you ever permit any individual who has committed a sexual offense or who is a registered sex offender to come in direct contact with children or to come on or about school property while students are present.

3. The Company is in compliance with T.C.A.§ 49-5-413.

Further affiant saith not. ____________________________________________ Principal Officer STATE OF___________________________ COUNTY OF_________________________ Before me personally appeared______________________, with whom I am personally acquainted (or proved to me on the basis of satisfactory evidence), and who acknowledged that such person executed the foregoing affidavit for the purposes therein contained. Witness my hand and seal at office this _______________ day of _________________, 20_____. _______________________________ Notary Public My commission expires: __________________


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STATEMENT OF COMPLIANCE CERTIFICATE ILLEGAL IMMIGRANTS

EACH CONTRACTOR BIDDING SHALL FILL IN AND SIGN THE FOLLOWING: This is to certify that ______________________________________________________ have fully complied with all the requirements of Chapter No. 878 (House Bill No. 111 and Senate Bill No. 411) which serves to amend Tennessee Code Annotated Title 12, Chapter 4, Part 1. All Bidders for construction services on this project shall be required to submit an affidavit (by executing this compliance document) as part of their bid that attests that such Bidder shall comply with requirements of Chapter No. 878. Signed: _________________________________ State of _______________ ) ) ss County of ______________) Personally appeared before me, _______________________________the undersigned Notary Public, ______________________________, the within named bargainor, with whom I am personally acquainted, and known to me to be the President/Owner/Partner (as applicable) of the _________________________________________, Corporation, Partnership, Sole Proprietorship (as applicable) and acknowledged to me that he/she executed the foregoing document for the purposes recited therein. Witness my hand, at office, this __________________ day of ______________, 20___.

_______________________________________ Notary Public My commission expires: __________________

Hamilton County, TN General Terms & Conditions: 5/18/2018 P a g e | 1

Note: Throughout this document the terms Proposer, Contractor, Company, Vendor, Firm or Bidder are used interchangeably and refer to any organization submitting a response to any solicitation. Additionally, the terms quote,

bid or proposal are also used interchangeably and refer to the submission in response to any solicitation.

1. ACCEPTANCE: All terms and conditions in this invitation are deemed to be accepted by the bidder and incorporated in the bid, except the provision(s) which are expressly excluded by the bid specifications.

2. ADDITIONAL INFORMATION: Bidders are cautioned that any statement made by any individual or employee of Hamilton County that materially changes any portion of the bid document, either before or after the issuance of the bid documents, shall not be relied upon unless subsequently ratified by a formal written amendment to the bid document.

3. ALTERATION OR AMENDMENTS: No alterations, amendment, changes, modifications or additions to any contract resulting from this bid shall be binding on Hamilton County without the prior written approval of the County.

4. ALTERNATE BIDS: Alternate bids (defined as bids that do not comply with the bid terms, conditions, and specifications) are not acceptable and will be rejected unless authorized by the invitation to bid. Vendors may submit more than one bid providing that all such bids comply with bid terms, conditions and specifications.

5. ASSIGNMENT: Contractors shall not assign or sub-contract this agreement, its obligations or rights hereunder to any party, company, partnership, incorporation or person without the prior written consent of Hamilton County.

6. AUTHORIZATION TO BIND: All bids shall be signed by an authorized officer or employee of the bidder.

7. AWARD: Award will be made to the most responsive, responsible bidder(s) meeting specifications, who presents the product of service that is in the best interest of Hamilton County. Hamilton County reserves the right: (1) to award bids received on the basis of individual items, or groups of items, or on the entire list of items; (2) to reject any or all bids, or any part thereof; (3) to waive any informality in the bids; and (4) to accept the bid that is considered lowest and best.

8. BID AMENDMENT: If it becomes evident that an invitation must be amended, a formal written amendment will be issued to all known Bidders. If necessary, a new due date will be established.

9. BID COPIES: Hamilton County requires that bids be submitted in duplicate, unless otherwise stated in the bid package.

10. BID DELIVERY: Hamilton County requires that all bids be submitted and time/date-stamped by the date and before the time specified in the bid documents to be considered, regardless of method of delivery. The time clock in the Procurement Department shall be the official record of the time. The County is not responsible for any technical difficulties of any vendor in the delivery of its bid. No late bids will be accepted, opened or returned.

11. BID FORMS: Vendors must complete bid forms contained in the bid package. Failure to fully complete the bid forms may result in rejection of the bid.

HAMILTON COUNTY, TENNESSEE GENERAL PROCUREMENT TERMS AND CONDITIONS


All information shall be entered in ink or typed/computer generated. Mistakes may be crossed out and corrections inserted before submission of your bid. Corrections shall be initialed in ink by the person signing the bid. Corrections and/or modifications received after the closing time specified will not be accepted.

12. BID PREPARATION: Prospective bidders are solely responsible for their own expenses in BID preparation and subsequent negotiations with Hamilton County, if any.

13. BID PRICING: Any bid, and its associated pricing, shall remain valid for at least three (3) months after the bid due date, unless otherwise indicated in the bid specifications. Unit price must be shown for all products or services. In case of error in extension, unit price will govern.

14. BID SUBMISSION AND TRANSMISSION: Bid must be submitted in a sealed envelope with the Bid Number/Name, the closing date and time, as well as your company name provided on the envelope. If your response envelope is enclosed in another envelope/package for delivery, the latter should also be clearly labeled with the same identifying information.

All bids are to be F.O.B. Hamilton County, TN. All responses to this invitation become the property of Hamilton County.

Bids/Proposals submitted via e-mail or facsimile machine are unacceptable.

15. BRAND NAMES: Brand names and numbers, when used, are for reference to indicate the character or quality desired. Equal items will be considered, provided they are clearly identified by manufacturer, part number, diagrams, brochures and other related material, unless stated otherwise in the bid specifications. When brand, number, or level of quality is not stated by the bidder, it is understood the offer is exactly as specified.

16. CODE OF ETHICS: Hamilton County, through its Procurement Rules, has adopted the National Institute of Government Purchasing (NIGP) as well as the Hamilton County Government Code of Ethics. All suppliers are expected to adhere to business ethics and professional behaviors as outlined in these documents.

17. COMPLIANCE WITH ALL LAWS: Companies submitting bids must agree to observe and comply with all federal, state, and local laws, statutes, ordinances, and regulations, including but not limited to Title VI of the Federal Civil Rights Act of 1964, the Equal Employment Opportunity Act and the regulations issued there under by the federal government, the Americans with Disabilities Act of 1990 and the regulations issued there under by the federal government, in any manner affecting the provision of goods and/or services, and all instructions, prohibitive orders issued, and shall obtain all necessary permits.

18. DECLARATIVE STATEMENT: Any statement or word (e.g., must, shall, will) are declarative statements and the vendor must comply with the conditions. Failure to comply with any such statement may result in their bid being deemed non-responsive and disqualified.

19. DEFAULT: In case of default by the bidder, the County may procure the articles or services from other sources and may deduct from any monies due, or that may thereafter become due to the vendor, the difference between the price named in the contract or purchase order and actual cost thereof to the County. Prices paid by the County shall be considered the prevailing market price at the time such purchase is made. Periods of performance may be extended if the facts as to the cause of delay justify such extension in the opinion of the Procurement Director.

20. DELIVERY REQUIREMENTS: Time of delivery shall be stated as the number of calendar days following receipt of the order by the vendor to receipt of the goods or services by the County. Note: Time of delivery may be a consideration in the award.

21. DISADVANTAGED BUSINESS PROGRAM: Hamilton County has established a Disadvantaged Business Program, which has the responsibility of increasing opportunity for small, minority and women owned businesses. This is


being accomplished through community education programs, policy edification, active recruitment of interested businesses and process re-engineering.

Hamilton County is committed to ensuring full and equitable participation for all disadvantaged businesses. Hamilton County welcomes submittals from those disadvantaged businesses that have an interest in providing goods and/or services to Hamilton County. In addition, Hamilton County strongly encourages the inclusion of disadvantaged businesses by non-disadvantaged contractors who may wish to partner or subcontract with disadvantaged businesses in order to accomplish the successful delivery of goods and/or services.

If you would like additional information about our Disadvantaged Business Program please contact:

Ken Jordan, EEO Officer/DBE Liaison Telephone: 423.209.6146 Fax: 423.209.6145 Email: [email protected]

22. DISCOUNTS FOR PROMPT PAYMENT: Bidders may include an option for cash discounts off of their quoted price, with terms of payment to be a minimum of Net 20. If a discount for prompt payment is offered by the bidder, it must be shown in the bidder's response; however, discounts for prompt payment will not be considered in the evaluation of bids or proposals. If earned, the County will take all discounts offered for prompt payment, provided correct and proper invoices, prepared in accordance with the terms of the purchase order or contract, are processed and payment is issued or post-marked to the successful bidder within the stipulated time frame.

23. DRUG-FREE WORKPLACE PROGRAM FOR CONSTRUCTION SERVICES: Law prohibits state or local governments from contracting for construction services with any private entity having five or more employees who has not furnished a written affidavit by its principal officer at the time of the bid or contract stating that the contractor is in compliance with the provisions of this act. Companies, other than construction services, are also encouraged to have and maintain drug-free workplace policies.

24. EXCEPTIONS: Bidders taking exceptions to any part or section of this invitation shall indicate such exceptions on the bid form. Failure to indicate any exception will be interpreted as the bidder’s intent to comply with and/or supply the requirements as written in the bid document and these General Terms and Conditions.

25. GRANT FUNDED PURCHASES: For purchases that are grant funded, the Grant Agreement may contain/require special terms and conditions. If there is a conflict between the terms and conditions of the Grant Agreement and the General Terms and Conditions of the Bid or RFP, the Grant Agreement Terms and Conditions shall prevail.

26. INDEMNIFICATIONS/HOLD HARMLESS: The vendor shall hold the County, its officers, agents, servants, and employees, harmless from liability of any nature or kind because of use of any copyrighted, or un-copyrighted composition, secret process, patented or unpatented invention, articles or appliances furnished or used under this bid, and agrees to defend, at his own expense, any and all actions brought against the County or himself because of the unauthorized use of such articles.

27. IRAN DIVESTMENT ACT: By submission of a bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each bidder is not on the list created pursuant to T.C.A. §12-12-106.

28. NEW EQUIPMENT: The bidder shall guarantee that the units submitted for this bid shall be new, and the latest and most improved model of current production, and shall be first quality as to workmanship and materials used in said units. All modifications shall be made at the factory. Demonstrators shall not be acceptable. NOTE: When the bid is for services, this item does not apply.

mailto:[email protected]


29. NON-COLLUSION: Vendors, by submitting a signed bid, certify that the accompanying bid is not the result of, or affected by, any unlawful act of collusion with any other person or company engaged in the same line of business or commerce, or any other fraudulent act punishable under Tennessee or federal law.

30. NON-CONFLICT STATEMENT: Vendors, by submitting a signed bid, agree that it has no public or private interest and shall not acquire directly or indirectly any interest that would conflict in any manner with the provision of its goods or performance of its services. Supplier warrants that no part of the total Contract amount provided herein shall be paid directly or indirectly to any officer or employee of Hamilton County as wages, compensation, or gifts in exchange for acting as officer, agent, employee, subcontractor or consultant to the Contractor in connections with any goods provided or work contemplated or performed relative to the agreement.

31. NON-DISCRIMINATION STATEMENT: Supplier must agree that no person on the grounds of age, color, disability, gender, genetic information, national origin, political affiliation, race, religion, sexual orientation, or veteran’s status shall be excluded from participation in, or be denied benefits of, or be otherwise subjected to discrimination in the performance of this agreement, or in the employment practices of Vendor. Supplier shall upon request show proof of such non-discrimination, and shall post in conspicuous places available to all employees and applicants notices of non-discrimination. Suppliers covenants that it complies with the Fair Wage and Hour Laws, the National Labor Relations Act, and other federal and statement employment laws as applicable. Supplier covenants that it does not engage in any illegal employment practices.

32. PAYMENT TERMS: Hamilton County payment terms are Net 30 after receipt/inspection of merchandise and receipt of invoice unless otherwise stated in the bid documents.

33. PUBLIC ACCESS TO PROCUREMENT INFORMATION: Subject to the requirements of the TN Open Records Act, information relating to the award of a particular contract shall be open to the public only after evaluation of that bid or proposal has been completed. All public records pertaining to procurement shall be open for inspection during normal business hours as scheduled in advance with the Procurement Department.

34. PROTEST OF AWARD: Any vendor who has submitted a timely bid or proposal in response to a solicitation may protest the recommendation of award for a contract by submitting such protest to the County’s Director of Procurement. Any protest must be submitted in writing and be in the possession of the Procurement Department before noon (ET) of the 2nd working day following the public recommendation of contract award.

FAILURE OF A VENDOR TO FOLLOW THE PROTEST REQUIREMENTS WITHIN THE TIME FRAMES PRESCRIBED IN THIS SECTION CONSTITUTES A WAIVER OF THE PROTEST AND ANY RESULTING CLAIMS.

35. QUALIFICATIONS OF BIDDERS: A bidder may be required, before the award, to show to the complete satisfaction of Hamilton County that it has the necessary facilities, ability, insurance, and financial resources to provide the service or goods specified.

36. RESTRICTIVE OR AMBIGUOUS SPECIFICATIONS: It is the responsibility of the prospective bidder to review the entire invitation to bid (ITB) or request for proposal (RFP) packet and to notify the Procurement Department if the specifications are formulated in a manner that would unnecessarily restrict competition. Any such protest or question regarding the specifications of bidding procedures must be received in the Procurement Department not less than seventy-two hours prior to the time set for bid opening. These requirements also apply to specifications that are perceived to be ambiguous.

37. SAMPLES: Samples of articles, when required, shall be furnished free of cost of any sort to the County and may be retained for future comparison. Samples which are not destroyed by testing or which are not retained for future comparison will be returned upon request at bidder expense.

38. SAFETY DATA SHEETS: After award, the successful bidder(s) will be required to provide the County with a master set of Safety Data Sheets for any applicable products.


39. SPECIAL CIRCUMSTANCE NEGOTIATIONS: In certain circumstances, as authorized in the Procurement Rules, after a competitive process has been utilized, the contract may be competitively negotiated and awarded.

40. TAXES: Hamilton County is a tax exempt organization. Sales, use or federal excise taxes should not be included in your bid.

41. TERMINATION FOR CAUSE: In the event of any breach of contract by the successful service provider(s), Hamilton County may serve written notice to the service provider of its default, setting forth with specificity the nature of the default. If the defaulting party fails to cure its default within thirty (30) days after receipt of the notice of default, then Hamilton County shall have the right to terminate the contract upon thirty (30) days written notice and pursue all other remedies available to Hamilton County, either at law or in equity.

42. TERMINATION FOR CONVENIENCE: Contract may be terminated for convenience by either party by giving written notice to the other, at least sixty (60) days before the effective date of termination unless otherwise specified in the solicitation and/or contract documents. Said termination shall not be deemed a Breach of Contract.

43. TERMINATION DUE TO NON-APPROPRIATION: Hamilton County shall not be obligated for the Contractor’s performance hereunder or by any provision of this Contract during any of the County’s future fiscal years unless and until the County appropriates funds for this Contract in the County’s Budget for each such future fiscal year.

44. TN COOPERATIVE PURCHASING: Also known as piggybacking, Hamilton County reserves the right to extend the terms, conditions, and prices of this contract to other Institutions (such as State, Local and/or Public Agencies) who express an interest in participating in any contract that results from bids and/or proposals. Each of the piggyback institutions will issue their own procurement documents for purchasing of the goods. Bidder agrees that Hamilton County shall bear no responsibility or liability for any agreements between Bidder and the other Institution(s) who desire to exercise this option.

45. TN DEPARTMENT OF REVENUE REQUIREMENTS: Before the Contract resulting from this solicitation is signed, the apparent successful Proposer must be registered with the Department of Revenue for the collection of Tennessee sales and use tax. The County shall not approve a contract unless the Proposer provides proof of such registration. The foregoing is a mandatory requirement of an award of a contract pursuant to this solicitation.

46. TERMS AND CONDITIONS: In the event of a conflict between the bid specifications and these terms and conditions, the specifications will govern.

47. VISA ACCEPTANCE: Awarded contractors should have the capability of accepting the Hamilton County’s authorized VISA Procurement Card (P-card) as a method of payment. Price changes or additional fee(s) may not be assessed when accepting the p-card as a form of payment. The successful bidder may receive payment from the County by the p-card in the same manner as other VISA purchases. VISA acceptance is preferred but is not the exclusive method of payment.

48. WARRANTIES: All warranty information must be furnished.

49. WAIVING OF INFORMALITIES: Hamilton County reserves the right to waive minor informalities or technicalities when it is in the best interest of Hamilton County.

HAMILTON COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF AGE, COLOR, DISABILITY, GENDER, GENETIC

INFORMATION, NATIONAL ORIGIN, POLITICAL AFFILIATION, RACE, RELIGION, SEXUAL ORIENTATION, OR VETERAN’S STATUS IN THE EVALUATION AND AWARD OF BIDS.

No. 718-22


July 18, 2018



A RESOLUTION AUTHORIZING THE COUNTY MAYOR TO SIGN A CONTRACT IN THE AMOUNT OF $60,000 WITH THE CITY OF CHATTANOOGA FOR THE HAMILTON COUNTY COURTS COMMUNITY SERVICE PROGRAM WITH A TERM BEGINNING JULY 1, 2018 AND ENDING JUNE 30, 2019 WHEREAS, the Hamilton County Courts Community Services Program contracts with the State to provide litter and trash collection as alternative to incarceration for selected offenders; and, WHEREAS, the City of Chattanooga desires said services within the City and for special events when needed; and, WHEREAS, the City will provide a vehicle and collection materials; and, WHEREAS, the City will reimburse the County $60,000 for the program’s services; and NOW, THEREFORE BE IT RESOLVED BY THIS COUNTY LEGISLATIVE BODY IN SESSION ASSEMBLED: The County Mayor is hereby authorized to sign a contract, a copy of which is available on request, in the amount of $60,000 with the City of Chattanooga for the Hamilton County Courts Community Service Program with a contract term beginning July 1, 2018 and ending June 30, 2019. BE IT FURTHER RESOLVED THAT THIS RESOLUTION TAKE EFFECT AT AND FROM ITS PASSAGE, THE PUBLIC WELFARE REQUIRING IT.


Approved: ☐

Rejected: ☐

Approved: ☐

County Clerk

Vetoed: ☐

County Mayor

July 18, 2018

Date

No. 718-23


July 18, 2018



A RESOLUTION AUTHORIZING THE COUNTY MAYOR TO SIGN AN AGREEMENT IN THE AMOUNT OF $44,485 WITH THE SCENIC CITIES BEAUTIFUL COMMISSION TO PROVIDE LITTER PREVENTION EDUCATION SERVICES WITH A CONTRACT PERIOD BEGINNING JULY 01, 2018 AND ENDING JUNE 30, 2019 WHEREAS, Hamilton County has been awarded a grant from the Tennessee Department of Transportation (TDOT) for the prevention and collection of litter and trash; and, WHEREAS, TDOT requires the County to designate $44,485 of said grant funds toward litter prevention education; and, WHEREAS, certain technical services are required to perform and administer a litter prevention education program; and, WHEREAS, the Scenic Cities Beautiful Commission (SCBC) is capable of providing such technical support and has been approved by TDOT; and, WHEREAS, SCBC has agreed to provide these services at a cost not to exceed $44,485; NOW, THEREFORE BE IT RESOLVED BY THIS COUNTY LEGISLATIVE BODY IN SESSION ASSEMBLED: The County Mayor is hereby authorized to execute an agreement (copy available upon request) with the Scenic Cities Beautiful Commission upon the terms and conditions contained therein for an amount not to exceed $44,485 to provide litter prevention education services with a contract period beginning July 01, 2018 and ending June 30, 2019. BE IT FURTHER RESOLVED THAT THIS RESOLUTION TAKE EFFECT AT AND

FROM ITS PASSAGE, THE PUBLIC WELFARE REQUIRING IT.


Approved: ☐

Rejected: ☐

Approved: ☐

County Clerk

Vetoed: ☐

County Mayor

July 18, 2018

Date

No. 718-25


July 18, 2018



A RESOLUTION APPROVING THE EXTENSION OF A CONTRACTUAL AGREEMENT WITH KENNETH U. JORDAN, II, FOR THE POSITION AS EQUAL EMPLOYMENT OPPORTUNITY OFFICER FOR HAMILTON COUNTY, TENNESSEE, FOR AN ADDITIONAL TWO (2) YEAR PERIOD TO EXPIRE ON JUNE 30, 2020. WHEREAS, by previous resolutions this County Legislative Body agreed to enter into and extend a

contractual agreement with Kenneth U. Jordan, II, to serve in the capacity of Hamilton County’s Equal Employment Opportunity Officer to ensure all Hamilton County employees have fair and equal opportunities in the terms and conditions of their employment; and

WHEREAS, said individual additionally assists the County in its Title VI, Disadvantaged Business

Enterprises (DBE), and Health Insurance Portability and Accountability Act (HIPAA) compliances; and

WHEREAS, it is the desire of the County Mayor that the professional services provided by Kenneth

U. Jordan, II, be extended for an additional two (2) year period through June 30, 2020, continuing at his compensation for Fiscal Year 2018 plus any increase as may be granted to County General Government employees.

NOW, THEREFORE, BE IT RESOLVED BY THIS COUNTY LEGISLATIVE BODY IN SESSION ASSEMBLED: That the recommendation of the County Mayor to extend the current contract of Kenneth U. Jordan, II, for the position of Equal Employment Opportunity Officer, in addition to providing services relating the Hamilton County’s compliance with the provisions of Title VI, Disadvantaged Business Enterprises Program, and the Health Insurance Portability and Accountability Act, for an additional two (2) year period to expire on June 30, 2020, is hereby approved at his current compensation plus any increase as may be granted to County General Government employees. BE IT FURTHER RESOLVED THAT THIS RESOLUTION TAKE EFFECT FROM AND AFTER ITS PASSAGE, THE PUBLIC WELFARE REQUIRING IT.


Approved: ☐

Rejected: ☐

Approved: ☐

County Clerk

Vetoed: ☐

County Mayor

July 18, 2018

Date

HAMILTON COUNTY, TENNESSEE CONSULTANT SERVICES AGREEMENT EXTENSION

WHEREAS, HAMILTON COUNTY, TENNESSEE (“County”), and KENNETH U. JORDAN,

II, entered into a Consultant Services Agreement on or about the 2nd day of August, 2011, whereby said

Kenneth U. Jordan, II, agreed to serve as Hamilton County Equal Employment Officer (“EEO Officer”)

and provide certain professional services and expertise to the County for a term ending June 30, 2012,

with the County Mayor authorized to extend said services for up to an additional two (2) year period;

and

WHEREAS, in June 2012, June 2014 and July 2016, the County Mayor expressed his desire,

which was subsequently approved by the County Commission, to offer said additional two (2) year

extensions; and

WHEREAS, due to the exceptional work that the EEO Officer has performed during his terms, it

is the desire of the County Mayor and the willingness of the EEO Officer to continue to use said

services and expertise at this time for an additional two (2) years. It is hereby

AGREED, between Hamilton County, Tennessee, and Kenneth U. Jordan, II, that said Kenneth

U. Jordan, II, shall perform for an additional two (2) years (commencing July 1, 2018, and ending June

30, 2020) the same professional services presently being provided to Hamilton County, Tennessee, as

Equal Employment Opportunity Officer, and at the compensation and benefits as received by said EEO

Officer as of June 30, 2018, plus the three percent (3%) salary raise as received by all Hamilton County

employees as of July 1, 2018.

Signed this ______ day of July, 2018.

HAMILTON COUNTY, TENNESSEE

By: _______________________________

Jim M. Coppinger, Mayor

_______________________________

Kenneth J. Jordan, II

No. 718-26


July 18, 2018



A RESOLUTION MAKING AN APPROPRIATION TO EAST RIDGE POLICE DEPARTMENT IN AN AMOUNT UP TO SEVEN THOUSAND FIVE HUNDRED DOLLARS ($7,500.00) FROM GENERAL FUND DISCRETIONARY MONIES, AS ALLOTTED TO DISTRICT EIGHT. WHEREAS, The East Ridge Police Department has an ongoing need to purchase office supplies; and WHEREAS, County Commissioner Tim Boyd has expressed a desire to use up to seven thousand five

hundred dollars ($7,500.00) of General Fund discretionary monies to assist the East Ridge Police Department in purchasing said office supplies; and

WHEREAS, The County Legislative Body deems said funding to be in the best interest of the citizens

of Hamilton County. NOW, THEREFORE, BE IT RESOLVED BY THIS COUNTY LEGISLATIVE BODY IN SESSION ASSEMBLED: That an appropriation up to seven thousand five hundred dollars ($7,500.00) from General Fund discretionary monies (as allotted to District Eight) be approved to assist the East Ridge Police Department in purchasing office supplies. BE IT FURTHER RESOLVED THAT THIS RESOLUTION TAKE EFFECT FROM AND AFTER ITS PASSAGE, THE PUBLIC WELFARE REQUIRING IT.


Approved: ☐

Rejected: ☐

Approved: ☐

County Clerk

Vetoed: ☐

County Mayor

July 18, 2018

Date

No. 718-27


July 18, 2018



A RESOLUTION AUTHORIZING HAMILTON COUNTY TO MAKE AN INTERGOVERNMENTAL TRANSFER TO THE STATE OF TENNESSEE’S TENNCARE PROGRAM IN ORDER TO SECURE ADDITIONAL FUNDING FROM THE STATE OF TENNESSEE’S PUBLIC HOSPITAL SUPPLEMENTAL PAYMENT POOL (“PHSPP”) FOR THE CHATTANOOGA-HAMILTON COUNTY HOSPITAL AUTHORITY (“ERLANGER”). WHEREAS, the TennCare Program as administered by the State of Tennessee has a financial pool

of funds known as the Public Hospital Supplemental Payment Pool (“PHSPP”), for the providing of health services to TennCare enrollees and uninsured patients being serviced by Metro Nashville General Hospital, Regional One Health at Memphis and the Chattanooga-Hamilton County Hospital Authority d/b/a Erlanger Health System (“Erlanger”); and

WHEREAS, Erlanger’s participation in said pool requires Hamilton County (as a political

subdivision of the State of Tennessee) to make an intergovernmental transfer from the County to the State of Tennessee’s TennCare Program in the amount of Twelve Million Seventy Three Thousand Two Hundred Twelve Dollars and Ninety One Cents ($12,073,212.91) in order to secure Thirty Five Million Three Hundred Twenty Two Thousand Four Hundred Forty Eight Dollars and Fifty Five Cents ($35,322,448.55) for Erlanger from the TennCare Program; and

WHEREAS, an interlocal agreement was approved by this body in April 2014 by resolution number

414-31 allowing such intergovernmental transfer; and WHEREAS, Erlanger shall tender to Hamilton County from Erlanger’s public funds said required,

Twelve Million Seventy Three Thousand Two Hundred Twelve Dollars and Ninety One Cents ($12,073,212.91) and Hamilton County will then forward said sum as received from Erlanger to the State of Tennessee’s TennCare Program to be credited as Erlanger’s required contribution of the non-federal share of the said Thirty Five Million Three Hundred Twenty Two Thousand Four Hundred Forty Eight Dollars and Fifty Five Cents ($35,322,448.55) in TennCare payments to Erlanger; and

WHEREAS, this County Legislative Body deems this transaction to be in the best interest of the

citizens of this County.

NOW, THEREFORE, BE IT RESOLVED BY THIS COUNTY LEGISLATIVE BODY IN SESSION ASSEMBLED: That Hamilton County is authorized to accept from Erlanger the sum of Twelve Million Seventy Three Thousand Two Hundred Twelve Dollars and Ninety One Cents ($12,073,212.91) from Erlanger’s public funds, and to transmit same as received to the State of Tennessee’s Bureau of TennCare to be credited by same as the required contribution on behalf of Erlanger, to be used as the non-federal share of Public Hospital Supplemental Payment Pool (“PHSPP”) payments to Erlanger in the amount of Thirty Five Million Three Hundred Twenty Two Thousand Four Hundred Forty Eight Dollars and Fifty Five Cents ($35,322,448.55) for Erlanger’s uncompensated care of TennCare enrollees and uninsured patients. BE IT FURTHER RESOLVED THAT THIS RESOLUTION TAKE EFFECT FROM AND AFTER ITS PASSAGE, THE PUBLIC WELFARE REQUIRING IT.


Approved: ☐

Rejected: ☐

Approved: ☐

County Clerk

Vetoed: ☐

County Mayor

July 18, 2018

Date

Hamilton County Board of County Commissioners Agenda.pdf · County Clerk Bill Knowles called the...

Documents

Transcript of Hamilton County Board of County Commissioners Agenda.pdf · County Clerk Bill Knowles called the...