Hagley Ferrymead Community Board - 16 September...

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HAGLEY/FERRYMEAD COMMUNITY BOARDAGENDA

WEDNESDAY 16 SEPTEMBER 2015

AT 3.30PM

IN THE BOARD ROOM,180 SMITH STREET, LINWOOD, CHRISTCHURCH

Community Board: Sara Templeton (Chairperson), Alexandra Davids, Joe Davies, Yani Johanson, Paul Lonsdale,Brenda Lowe-Johnson and Islay McLeod.

Community Board Adviser:Jo DalyPhone: 941 6601 DDIEmail: [email protected]

PART A - MATTERS REQUIRING A COUNCIL DECISIONPART B - REPORTS FOR INFORMATIONPART C - DELEGATED DECISIONS

INDEX PG NO

PART C 1. APOLOGIES 2

PART B 2. DECLARATION OF INTEREST 2

PART C 3. CONFIRMATION OF MINUTES – 2 SEPTEMBER 2015 2

PART B 4. DEPUTATIONS BY APPOINTMENT 8

PART B 5. PRESENTATION OF PETITIONS 8

PART B 6. NOTICES OF MOTION 8

PART B 7. CORRESPONDENCE 8

PART B 8. BRIEFINGS 8

PART C 9. 180 - 182 BEALEY AVENUE - PROPOSED 5 MINUTE PARKING 17

PART B 10. HAGLEY/FERRYMEAD COMMUNITY BOARD ADVISER'S UPDATE 23

PART B 11. QUESTIONS UNDER STANDING ORDERS 24

PART B 12. ELECTED MEMBERS’ INFORMATION EXCHANGE 24

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Hagley/Ferrymead Community Board Agenda 16 September 2015

1. APOLOGIES

2. DECLARATION OF INTEREST

Members are reminded of the need to be vigilant to stand aside from decision making when a conflictarises between their role as a member and any private or other external interest they might have.

3. CONFIRMATION OF MEETING MINUTES – 2 SEPTEMBER 2015

The minutes of the Board’s ordinary meeting of 2 September 2015 are attached.

STAFF RECOMMENDATION

That the minutes of the Board’s ordinary meeting be confirmed.

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ATTACHMENT TO CLAUSE 3

HAGLEY/FERRYMEAD COMMUNITY BOARD2 SEPTEMBER 2015

Minutes of a meeting of the Hagley/Ferrymead Community Boardheld on Wednesday 2 September 2015 at 3.32pm in the Boardroom,

180 Smith Street, Linwood, Christchurch.

PRESENT: Sara Templeton (Chairperson), Alexandra Davids, Joe Davies, Yani Johanson,Paul Lonsdale, Brenda Lowe-Johnson and Islay McLeod.

APOLOGIES: Sara Templeton departed at 5.32pm and was absent for Clauses 6.3, 6.4 and7 to 9.

Paul Lonsdale departed at 6.43pm and was absent for Clause 6.4.

The Board meeting adjourned at 4.58pm and reconvened at 5.32pm with Islay McLeod in the Chair.

The Board reports that:

PART B - REPORTS FOR INFORMATION

1. DECLARATION OF INTEREST

There were no declarations of interest.

2. DEPUTATIONS BY APPOINTMENT

2.1 AVON-HEATHCOTE ESTUARY IHUTAI TRUST

The Board received a presentation and supporting information from Tanya Jenkins,Co-ordinator for the Avon-Heathcote Estuary Ihutai Trust providing an update on the Trust'sactivities and restoration projects at Charlesworth Wetland Wildlife Reserve andMcCormacks Bay Wetland Reserve. The Board was advised of the Trust's work with Councilstaff on these projects and that the next restoration projects to be undertaken are to beSandy Point and Steamwharf Creek.

The Board Chairperson thanked Tanya Jenkins for her deputation.

2.2 OTAUTAHI CREATIVE SPACES TRUST

The Board received a deputation and presentation from Kim Morton and Alexia Martin fromOtautahi Creative Spaces Trust providing an update on the Trust's activities and the positiveimpact it is having on participants. The Board was advised of the success of thePhillipstown Hub, that the Trust is working with other community organisations and have othercreative partnerships developing.

The Board Chairperson thanked Kim Morton and Alexia Martin for their deputation.

3. PRESENTATION OF PETITIONS

Nil.

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ATTACHMENT TO CLAUSE 3 Cont'd4. NOTICES OF MOTION

Nil.

5. CORRESPONDENCE

5.1 ENVIRONMENT CANTERBURY

The Board received correspondence from Dame Margaret Bazley, Chair of the Commissioners,Environment Canterbury in response to the Board's correspondence from July 2015 on busservice changes.

5.1.1 The Board decided to receive the correspondence from Environment Canterbury.

Islay McLeod/Alexandra Davids Carried

The Board was advised of and discussed matters relating to public transport governance inChristchurch.

5.1.2 The Board decided to request information on future public passenger transportgovernance arrangements and the opportunities for Board input.


5.2 COMMUNITY ENERGY ACTION CHARITABLE TRUST

The Board received correspondence from Caroline Shone, Chief Executive, Community EnergyAction Charitable Trust with details of activities the Trust has undertaken in the Hagley-Ferrymead ward.

The Board decided to receive the correspondence from the Community Energy ActionCharitable Trust.


6. BRIEFINGS

6.1 SUMNER SKATE PARK PROJECT

The Board received a briefing from Council staff, Megan Carpenter, Recreation Planner -Greenspace and Brent Smith, Team Leader Planning Parks and Facilities on the Sumner SkatePark Project.

The Board discussed the decision of Levi Strauss & Co New Zealand to no longer contribute tothe skate park project due to delays in project timing and the decision that the resource consentapplication for the proposed skate park will be publicly notified. Staff provided advice andfurther information on the project.

That the Board write to Levi Strauss New Zealand to thank them for the offer that was made tobuild a skatepark in Sumner.

Sara Templeton/Alexandra Davids Lost

Note: Sara Templeton and Alexandra Davids requested their votes for the motion be recorded.

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ATTACHMENT TO CLAUSE 3 Cont'd6 Cont'd

6.2 RECREATIONAL SERVICES

The Board received a briefing from Brett Sipthorpe, Operations Manager ofRecreational Services and Harry Roelofs, Council Parks Advisor - East providing an overviewon Recreational Services' work as the eastern parks maintenance contractor and work to beundertaken. The Board was advised that updates from Recreational Services will be scheduledon a regular basis.

6.3 AN ACCESSIBLE CITY NUMBER 3 CONSULTATION

The Board received a briefing and presentation from Council staff, Tim Cheesebrough, SeniorTransport Planner and Jennie Hamilton, Consultation Leader on An Accessible City Number 3consultation: Hospital Corner (final layout), Durham Street/Cambridge Terrace and ManchesterStreet, and the proposed plans for Council approval.

The briefing included key issues raised in the consultation and recommended changes to theconcept plans. The Board was advised that the Infrastructure, Transport and EnvironmentCommittee will be considering the report on the consultation on 3 September and theCommittee's recommendations will be made to the Council meeting on 10 September 2015.

6.4 ST ASAPH STREET SEPARATED CYCLEWAY

The Board received a briefing from Council staff Gemma Dioni, Senior Traffic Engineer,Stefan Jermy, Project Manager and Jennie Hamilton, Consultation Leader on the proposedconsultation plans for the St Asaph Street separated cycleway.

The briefing included the key objectives for the separated cycleway, options considered andproposed landscaping and parking changes. The Board was advised that consultation isproposed to begin in September and a decision on the project to be made in December 2015.

7. COMMUNITY BOARD ADVISER’S UPDATE

· The Board received an update from the Community Board Adviser on Board related mattersincluding upcoming Board commitments, Council consultations and the current balance of theHagley/Ferrymead Community Board 2015/16 Discretionary Response Fund.

· The Board received an update on the graffiti removal and future protection for theWoolston Borough Monument.

· Clause 7 Community Board Advisers Update Continued (Part C) of these minutes records theBoard's consideration and decision regarding its submission to the Proposed ChristchurchReplacement District Plan Stage Three.

8. QUESTIONS UNDER STANDING ORDERS

Nil.

9. ELECTED MEMBERS’ INFORMATION EXCHANGE

· The Board discussed the Avon-Heathcote Estuary Tidal Barrier Pre-Feasibility Studyconsidered by the Infrastructure, Transport and Environment Committee and the Council inAugust. Board members expressed disappointment that the Board has not been considered asa stakeholder or had the opportunity to have input into the report on this matter or itsimplications.

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The Board decided to:

9.1 Strongly request that it be considered as a stakeholder on the Avon-Heathcote EstuaryTidal Barrier Pre-Feasibility Study and be consulted with prior to further CouncilCommittee and Council consideration.

Islay McLeod/Joe Davies Carried

· The Board discussed matters relating to the Council's Social Housing, including the HousingAccord.


9.2 Request an urgent briefing on the Council's Social Housing, including theHousing Accord, with the Deputy Mayor to be invited.

Joe Davies/Yani Johanson Carried

· The Board discussed the temporary villages provided by the Canterbury Earthquake TemporaryAccommodation Service.


9.3 Request an update to the Board on the temporary housing villages, including themanagers of the Linwood Village.

Yani Johanson/Islay McLeod Carried

PART C – REPORT ON DELEGATED DECISIONS TAKEN BY THE BOARD

7. COMMUNITY BOARD ADVISER’S UPDATE CONTINUED

7.1 PROPOSED CHRISTCHURCH REPLACEMENT DISTRICT PLAN STAGE THREE

The Board discussed the separately circulated Draft Submission to the ProposedChristchurch Replacement Plan Stage Three. Information was provided that the submissionperiod for the coastal aspects of the Natural Hazard Proposal and Costal Environment Proposalhas been extended to Friday 16 October 2015.

The Board resolved to:

7.1 Adopt its submission to the Proposed Christchurch Replacement District PlanStage Three, excluding the coastal aspects of the Natural Hazard Proposal andCoastal Environment Proposal which are subject to an extended submission period, toenable it to be submitted by 4 September 2015.

Islay McLeod/Brenda Lowe-Johnson Carried

Note: Joe Davies requested it be noted he did not support the submission point relating to theCentral City Sale of Alcohol.

The Board discussed matters relating to the coastal aspects of the ProposedChristchurch Replacement District Plan and the tidal barrier pre-feasibility study and decidedthat the Board should hold a public meeting regarding these matters. The purpose of themeeting will be to be to provide information on the proposals and study to the Board and thepublic. The Board expressed commitment to ensure that it and its communities have access todetailed information from the staff leading this.

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7.2 Request an urgent meeting with the Director Council Facilities and Infrastructure Rebuildand the Chief Planning Officer to discuss a public meeting and communication withHagley/Ferrymead residents with regard to the matters considered under the proposedChristchurch Replacement District Plan Stage Three, Chapter 19 Coastal Environment.

Islay McLeod/Paul Lonsdale Carried

10. CONFIRMATION OF MEETING MINUTES – 19 AUGUST 2015

10.1 It was resolved, that the minutes of the Hagley/Ferrymead Community Board ordinary meetingof 19 August 2015 be confirmed.

Brenda Lowe-Johnson/Islay McLeod Carried

10.2 It was resolved, that the minutes of the Hagley/Ferrymead Community Board public excludedmeeting of 19 August 2015 be confirmed.

Joe Davies/Islay McLeod Carried

11. APPLICATION TO THE HAGLEY/FERRYMEAD COMMUNITY BOARD 2015/16 DISCRETIONARYRESPONSE FUND – REDCLIFFS TENNIS CLUB

The Board considered a report seeking the Board's approval of an application for funding from its2015/16 Discretionary Response Fund from the Redcliffs Tennis Club.

The Board resolved to:

11.1. Make a grant of $2,500 from its 2015/16 Discretionary Response Fund to the Redcliffs TennisClub towards equipment and outside lighting.

Islay McLeod/Paul Lonsdale Carried

The Board Deputy Chairperson declared the meeting closed at 6.58pm.

CONFIRMED THIS 16TH DAY OF SEPTEMBER 2015

SARA TEMPLETONCHAIRPERSON

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4. DEPUTATIONS BY APPOINTMENT

Details of deputations by appointment to be advised.

5. PRESENTATION OF PETITIONS

6. NOTICES OF MOTION

7. CORRESPONDENCE

7.1 MAYOR OF CHRISTCHURCH, 2015-25 LONG TERM PLAN

Attached is correspondence from Lianne Dalziel, Mayor of Christchurch in response to theBoard's submission to the Christchurch City Council 2015-25 Long Term Plan.


That the Board receive the correspondence.

7.2 HEARINGS TEAM LEADER, DEVELOPMENT CONTRIBUTIONS POLICY 2015

Attached is correspondence from Megan Pearce, Hearings Team Leader in response to theBoard's submission to the Christchurch City Council Development Contributions PolicyConsultation.


That the Board receive the correspondence.

8. BRIEFINGS

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ATTACHMENT TO CLAUSE 7.1

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ATTACHMENT TO CLAUSE 7.1 Cont'd

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ATTACHMENT TO CLAUSE 7.2

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9. 180 – 182 BEALEY AVENUE - PROPOSED 5 MINUTE PARKING

Reference: 15/914382

Contact: Stephen Hughes [email protected] DDI: 941 8092

1. Purpose and Origin of Report

Purpose of Report1.1. The purpose of this report is to seek the Hagley/Ferrymead Community Board's approval to

change existing 30 minute restricted parking on Bealey Avenue to 5 minute restricted parking.Refer Attachment 1.

Origin of Report1.2. This report is staff generated after a request was received from the operator of the Manchester

Market (Dairy) on the corner of Manchester Street and Bealey Avenue.

2. Significance2.1. The decisions in this report are of low significance in relation to the Christchurch City Council’s

Significance and Engagement Policy.

2.1.1. The level of significance was determined by comparing factors relating to this decisionagainst the criteria set out in the Councils Significance and Engagement Policy.

2.1.2. The community engagement and consultation outlined in this report reflect thatassessment.

3. Staff RecommendationsThat the Hagley/Ferrymead Community Board:

3.1. Revoke all and any parking restrictions on the southern side of Bealey Avenue commencing at apoint 15 metres west of its intersection with Manchester Street and extending in a westerlydirection for 18 metres.

3.2. Approve that the parking of vehicles be restricted to a maximum period of 5 minutes at any timeon the southern side of Bealey Avenue, commencing at a point 15 metres west of its intersectionwith Manchester Street and extending in a westerly direction for 18 metres.

4. Key Points4.1. This report supports the Council's Long Term Plan (2015 – 2025): Activity: Transport - Parking.

· Level of Service: 10.3.8 Optimise Operational Performance.

4.2. The following reasonably practicable options have been considered:

· Option 1 - Changing the existing 30 minute parking spaces on Bealey Avenue to5 minute parking.

· Option 2 - Leaving the 30 minute parking spaces as is. (No change)

4.3. Option 1 is the preferred option. It has the advantage of changing the closest existing parking tothe Manchester Market to a time limit that is more appropriate for the customers to the dairyensuring a better chance of customers finding this parking available.

mailto:[email protected]

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9. Cont'd

4.4. Option 2 is not preferred as doing nothing would not address the issue of the closest parking tothe dairy often not being available for prospective customers, not being appropriate to thesurrounding retail activity, and not supporting economic activity in accordance with the Council'sLong Term Plan.

5. Background5.1 Council staff have received a request from the operator of the Manchester Market (Dairy) on the

corner of Manchester and Bealey Avenue to change the existing 30 minute restricted parkingadjacent to his diary to 5 minute restricted parking to better serve customer needs.

5.2 There is no vehicle parking immediately outside the dairy. Outside the Manchester Streetfrontage there is a left turn lane against the kerb. Outside the Bealey Avenue frontage there areno stopping lines around a landscaped corner build-out that extends to the western boundary ofthe dairy.

5.3 Thirty minute parking starts at this western boundary and extends further west for 18 metres.Due to there being a vehicle entrance in the middle of this time restricted parking there is onlyroom for two 'average' sized cars to park. Beyond this to the west there is over 100 metres ofunrestricted parking. The properties in this area are mainly houses, flats or motels, most withplenty of off-street parking. The unrestricted parking spaces in front of these properties aremainly used by commuters for all day parking.

5.4 A typical dairy customer is a passing motorist who stops for less than 5 minutes to buy smallitems. The business is therefore reliant on a regular turnover of customers and of nearby parkingspaces. The existing 30 minute time limit encourages these two parking spaces to be occupied byvisitors to properties and businesses some distance away, and for a longer period of time. Thispenalises the dairy which depends on these parking spaces for the use of prospective customers.

5.5 When the 30 minute parking is occupied, which the dairy operator advises is often for longer than30 minutes, and with the unrestricted parking also being fully occupied, the next closest parkingspaces are 60 minute restricted parking spaces approximately 100 metres away. Thereforeprospective customers often go elsewhere.

5.6 To provide close short term parking that is more appropriate for prospective customers of thedairy, it is proposed that the existing 30 minute restricted parking be changed to 5 minuterestricted parking. The 60 minute parking will be available for visitors to the area requiringmedium term parking.

6. Option 1- Change P30 parking to P5 (preferred)Option Description

6.1. Change the existing 18 metres of 30 minute restricted parking to 5 minute restricted parking.

Significance

6.2. The level of significance of this option is low in accordance with section 2 of this report.Engagement requirements for this level of significance are low.

Impact on Māori

6.3. This option does not involve a significant decision in relation to land or a body of water or otherelements of intrinsic cultural value therefore this decision does not specifically impact Māori,their culture and traditions.

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9. Cont'd

Community Views and Preferences

6.4. Consultation documents were distributed to properties from 168 to 182 Bealey Avenue. Therewere two responses.

6.4.1 The occupant of 182a Bealey Avenue, outside which it is proposed to change the 30 minuteparking to 5 minute parking, supported the proposal.

6.4.2 An occupant of 178 Bealey Avenue, which is not within the area proposed to be changedbut borders it, objected to the proposal saying:

"I have lived at this address for 20 years. The problem has only arisen because of thetemporary business at 176 Bealey Avenue. I have a taxi business and cannot sit in my taxioutside where I live. The mention of high volume unrestricted parking in the area isabsolute rubbish. This would not allow any visitor to my residence to park in the nearvicinity. The request for 5 minute parking is absolute greed by the shop owner. If he ispermitted to do this will other dairies by allowed. I have no objection to the 30 minuteparking being extended, but if it is reduced I will take the matter up with local media andmay even request the owner of the property to ask for a judicial review. I repeat thisrequest is one of greed on the part of the shopkeeper."

Staff Comment

The property where this respondent lives has plenty of off-street parking. The parkingoutside the address is unrestricted and is not part of the 30 minute parking that is proposedto be changed. There is 60 minute time restricted parking available in close proximity ofthis address that the respondent or visitors could use.

Alignment with Council Plans and Policies

6.5. This option is consistent with supporting businesses in accordance with the Council’s Plans andPolicies

Financial Implications

6.6. The cost of installing new signs is estimated to be $250 and is funded from Traffic Operationsbudgets.

6.7. The cost of maintaining the signs is dependent on the levels of graffiti or wilful damage and wouldbe funded from Pavement Maintenance budgets. This would be no more or less than maintainingthe existing signs.

Legal Implications

6.8. The Christchurch City Council Traffic and Parking Bylaw 2008 provides Council with the authorityto install stopping and parking restrictions by resolution. The Council has delegated this authorityfor this part of Bealey Avenue to the Hagley/Ferrymead Community Board.

6.9. The installation of any traffic control devices must comply with the Land Transport Rule: TrafficControl Devices 2004. These signs will comply.

Risks and Mitigations

6.10. Not applicable.

Implementation

6.11. The implementation of this parking restriction is dependent on the Hagley/FerrymeadCommunity Board approving it.

6.12. The timeframe for implementation is dependent on weather conditions and the contractor'sworkload. It should be within one month of being approved.

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9. Cont'd

Option Summary - Advantages and Disadvantages

6.13. This is the preferred option because it supports business in accordance with the Councils LongTerm Plan, and does not adversely affect other parking in the immediate vicinity.

7. Option 2 - No change (Do nothing)Option Description

7.1. Make no change. (Do nothing)

Significance

7.2. The level of significance of this option is low in accordance with section 2 of this report.Engagement requirements for this level of significance are low.

Impact on Māori

7.3. This option does not involve a significant decision in relation to land or a body of water or otherelements of intrinsic cultural value, therefore this decision does not specifically impact Māori,their culture and traditions

Community Views and Preferences

7.4. See sections 6.4 above.

Alignment with Council Plans and Policies

7.5. This option is inconsistent with the Council’s Plans and Policies in that it does not supportbusiness.

Financial Implications

7.6. There are no costs associated with retaining this option as no change will be made.

7.7. The existing signs are maintained from Pavement Maintenance budgets.

Legal Implications

7.8. If no changes are made, there is no new legal implications.

Risks and Mitigations

7.9. Not applicable.

Implementation

7.10. Implementation dependency: - Not applicable.

7.11. Implementation timeframe: - Not applicable.

Option Summary - Advantages and Disadvantages

7.12. This is not the preferred option because it doesn't support business by providing suitablecustomer parking solutions.

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9. Cont'd

Confirmation of Statutory ComplianceCompliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms oftheir advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing inmind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined inaccordance with the Council's significance and engagement policy.

SignatoriesAuthor Stephen Hughes Traffic EngineerApprovedBy

Michael Day Finance ManagerPaul Burden Acting Unit ManagerMichael Aitken Director

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ATTACHMENT1 TO CLAUSE 9

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10. HAGLEY/FERRYMEAD COMMUNITY BOARD ADVISER'S UPDATE

Contact: Jo Daly [email protected] 03 941 6601

1. Purpose of Report1.1 This report will be tabled at the meeting.

2. Uni-Cycle Route - Kahu Road and Straven Road Crossings, Boys' High Link Upgrade andNorth Hagley Park Shared Path

A report on the Uni-Cycle Route will be included in the Infrastructure Transport andEnvironment Committee Meeting agenda on 8 October 2015. The Fendalton/Waimairi,Hagley/Ferrymead and Riccarton/Wigram Community Boards are asked to consider the reportand provide any comments (not formal recommendation) on it to the Committee meeting byway of memo, with Chairpersons invited to attend the meeting.

The report has been separately circulated to Board members under separate cover forinformation and consideration at the Board meeting.

3. Staff Recommendation3.1 That the information in this report be received.

mailto:[email protected]

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11. QUESTIONS UNDER STANDING ORDERS

12. ELECTED MEMBERS’ INFORMATION EXCHANGE

This item provides an opportunity for Board Members to update each other on recent events and/orissues of relevance and interest to the Board.

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