h

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Venue:

“Dwaraka”, Temple Administrative Building, 5 & 6, Vaishali Bungalow, th4 Cross Road, Rajaji Path, Dombivli – (East) – 421 201

34th ANNUAL GENERAL MEETING

On Sunday, the 11th January 2015

At 9.30 a.m.

SHREE GURUVAYURAPPAN ARADHANA SAMAJAM (REGD.)(Regn No.: )F-354

SHREE GURUVAYURAPPAN ARADHANA SAMAJAM (REGD.)(Regn No.: )F-354

Om Namo Narayanaya

Shree Ponnu Guruvayurappan Temple,

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thOffice: “Dwaraka”, Temple Administrative Building, 5 & 6 Vaishali CHS. Ltd. 4 Cross Road, Rajaji Path, Dombivli (E).

421 201.Tel. 0251- 2430497 E-mail: ponnuguru@gmail.com. Website: www.ponnuguruvayurappan.org

Om Namo Narayanaya

MANAGING COMMITTEE - 2013-2016

PRESIDENT

VICE PRESIDENT

SECRETARY

JOINT SECRETARY

TREASURER

JOINT TREASURER

G. C. MEMBER

G. C. MEMBER

G. C. MEMBER

Shri. V. G. SURENDRAN

Shri. P. SAINATHAN

Shri. V. RAMAKRISHNAN NAIR

Shri. K. SIVAN NAIR

Shri. P. R.T. PILLAI

Shri. E. B. CHANDRAN

Shri. T. SUNDARAM

Shri. C. S. SUBRAHMANIAN IYER

Shri. V. LAKSHMANAN

G. C. MEMBER

G. C. MEMBER

G. C. MEMBER

G. C. MEMBER

G. C. MEMBER

G. C. MEMBER

INTERNAL AUDITOR

INTERNAL AUDITOR

Shri. K. SURENDRAN MENON

Shri. K. V. PAVITHRAN NAIR

Shri. M. UNNIKRISHNAN

Shri. M. P. RAJENDRAN

Shri. P. N. CHANDU MOHANAN

Shri. A. SANKARANARAYANAN NAIR

Shri. K. N. KUTTY

Shri. R. SANKAR

PROJECT SUB COMMITTEE:

SHRI M. MOHANDAS NAIR SHRI M.S.PILLAI

SHRI P MUKUNDAN SHRI VALSALAN K NAIR

SHRI R V GOPALAKRISHNAN SHRI K.P.V.K.SHARMA

SHRI R. RAMMOHAN

STATUTORY AUDITORS:S.SADASHIV & CO., CHARTED ACCOUNTANTS,

11-14, HOMI MODY STREET, BANSILAL BUILDING, MUMBAI – 400 023

BANK OF INDIA, DOMBIVLI (EAST), CANARA BANK, DOMBIVLI (EAST),

INDIAN OVERSEAS BANK, DOMBIVLI (EAST), ORIENTAL BANK OF COMMERCE, DOMBIVLI (EAST),

PUNJAB NATIONAL BANK, DOMBIVLI (EAST), ANDHRA BANK, DOMBIVLI (EAST),

CORPORATION BANK, DOMBIVLI (EAST), VIJAYA BANK, DOMBIVLI (EAST),

BANKERS:

Om Namo Narayanaya

N O T I C E

Dear Members,

Notice is hereby given that the Thirty Fourth Annual General Meeting of our Samajam will be held thon Sunday, the 11 January, 2015, at 9:30 a.m., at “Dwaraka”, Temple Administrative Building, 5 &

th6, Vaishali Bungalow, Rajaji Path 4 Cross Road, Dombivli (E) 421 201, to transact the following

business:

A G E N D A

th1. To read and confirm the Minutes of Half Yearly Meeting held on 30 March, 2014.

2. To receive, consider and pass the working report of the Governing council.

3. To receive, consider and adopt the audited statement of accounts as at 31-03-2014,

together with statutory and internal auditors' reports.

4. To appoint statutory auditors for financial year 2014-15.and fix their remuneration

5. To consider any other matter with permission of the Chair.

All members are requested to make it convenient to attend the meeting on time.

Yours-in-divine-service

For SHREE GURUVAYURAPPAN ARADHANA SAMAJAM (Regd.)

Sd/-

V. RAMAKRISHNAN NAIR

HON. SECRETARY

Place: DombivlistDate: 20 December, 2014

NOTES:

1. If within 30 minutes of the scheduled time of the Annual General Meeting the r e q u i r e d

quorum is not formed, the meeting shall stand adjourned. The adjourned meeting will be held 15

minutes thereafter, placing on record the adjourned meeting will be deemed to be the quorum of

the meeting.

2. The books of accounts are available for inspection from 01-01-2015 to 03-01-2015 at the

Samajam Office between 8:00 pm and 9:00 pm.

3. Members desirous of offering any suggestions to the Annual General Meeting and/or seeking any

clarifications are welcome to do so, in writing, at least seven days before the Annual General

Meeting.

Om Namo Narayanaya

Dear Members,

MAY THE LORD, SHREE PONNU GURUVAYURAPPAN SHOWER HIS INFINITE

BLESSINGS AND LOVE ON ALL OF US, ALWAYS.

With great pleasure, on behalf of the Governing Council of Shree Guruvayurappan Aradhana

Samajam (Regd.) - SGAS, I welcome you all to the 34th Annual General Meeting of our

Samajam. Herewith I place before the honorable members working report of the governing thcouncil since the Half Yearly General Body Meeting held on 30 March, 2014, for their

comments, approval and adoption.

stIncome and Expenditure Accounts, in detail, for the year ended 31 March, 2014 are given in

the Statement of Accounts. The ever increasing cost of commodities essential in nature, have

always been a cause of concern in maintaining the margin of income over expenditure.

However, generous donations from devotees and constant vigil on expenses we could meet

both ends, satisfactorily.

Activities: A brief review of some of the important activities conducted during the period is

given in the following paragraphs.

VISHU

Vishu, the first day of Malayalam Masam, Medam, the New Year day for Malayalees, was

celebrated by arranging traditional Vishukkani in front of the Deity, as Vishukkani points to a

year of abundance both, spiritually and materially. Food, light, money, knowledge, all should fill

our life. Devotees in large numbers visited the temple in the early morning of Vishu day to see

the Vishukkani and the Deity. Devotees were greeted with Vishu Kaineettam and were offered

Prasadam (Palpayasam) on Vishu day.

PRATHISTA DAY CELEBRATIONS

rd33 Pratishta Day was celebrated with utmost devotion. The festivities begun on the evening of st th31 May 2014 and were concluded on 10 June 2014. Special Poojas were offered to Lord

Ponnuguruvayurappan, Lord Ganapathy, Lord Shree Ayyappa Swamy and Goddess Devi. On rdthe Prathistaday, the 3 June 2014, Dravyakalashabhishekam and Brahmakalashabhishekam

Pooja to Lord Shree Ponnu Guruvayurappan were performed under the guidance of Temple

Tantri Br. Shree Puzhakara Chennas Satishan Namboothiripad along with other notable priests

amidst large gathering of enthusiastic devotees. Prtatishta Day celebrations were followed by thSrimad Bhagawatha Sapthaha Mahayagnam from June 3rd to 10 June by Acharayan Shri

Om Namo Narayanaya

Manghhad Muraleedharan Nambissan and his team which was attended to by hundreds of

devotees on all seven days. His discourse was marked for his unique style of oration. There

were also various cultural programs on all the seven days of Sapthaham, by talented artists.

Annadanam, at noon, was arranged for devotees visited the temple during 3rd – 10th June.

RAMAYANA MASAM

Karkkidakam is referred as the Ramayana Masam, was observed with recitation of Adhyathma

Ramayanam Kilippattu: the epic life of Lord Sree Rama. 1 day - Sampoorna Ramayana

Parayanam was also conducted during this Holy month with Annadhanam to devotees.

Ramayana recitation during this time is considered as a propitious practice that will mend all the

discomforts and agony both to the individuals and community. The Governing Council takes

this opportunity to thank the services of Shri Vijaya Krishnan and Shri P. Shivdas, for their

services in this regard.

ONAM

Thiruvonam day was celebrated with Pookalam and Onathappan. Hundreds of devotees

visited the temple for Darshan of the Lord on this auspicious day. Devotees performed

Kazchakula Saamarpanam to the Lord on Uthradom day. Palpayasam Prasadam was

distributed to all the devotees visited the temple on Thiruvonam day.

ASHTAMIROHINI

Sri Krishna Jayanthi was celebrated with utmost devotion and fervor. The Idol of the Lord was

brilliantly decorated for Darshan of large number of devotees visited the temple. The temple

was also decorated beautifully. The temple served a ceremonial feast (Annadhanam) for

devotees, at noon.

NAVRATRI

The last most important days of Navratri known as Durga Ashtami, Mahanavami and Vijaya

Dasami were celebrated with Poojavaipu, Poojayeduppu and Vidyarambham. On all these

three days, Carnatic Music recital was performed by group of talented artists.

Om Namo Narayanaya

VIDYARAMBHAM

Around hundred children between the age of two and three were ritually initiated into the world

of learning. These little children were initiated into the world of letters by Prof. Shri E,M.N.

Namboothiri and Shri Paduthol Vasudeven. Proper arrangements were made at “Dwaraka”

hall which was superbly decorated for Saraswathy (the Goddess of knowledge) Pooja and for

Vidyarambham also known as Ezuthiniruttu. Reading and writing materials were gifted to all

the children participated in the Vidyarambham ritual. The governing council respectfully takes

this opportunity to once again thank Prof. Shri E.M.N. Namboothiri and Shri Paduthol

Vasudevan for conducting the Vidyarambham rituals. On Vijayadashami Day, Annandhanam

was offered to devotees, at noon.

SRIMAD BHAGAWATHA SAPTHAHA MAHAYAGNAM

nd thDuring the first week of November 2014, 2 – 9 , Srimad Bhagawatha Sapthaham was

conducted Yagnacharyan Sampoojya Swami Asheshananda Saraswati, Acharyan, Chinmaya

Mission, Palakkad and his team. Large number of devotees turned out to listen to the soulful

discourse with inspiring narration of Swamiji. Annadhanam was arranged, at noon time, for

devotees on all the days of Sapthaham.

GURUVAYUR EKADASI AND CHEMBAI MUSIC FESTIVAL

There are 24 Ekadasis in a year and the Vrishchika Ekadasi (Suklapaksha) has got special

significance in Guruvayur. Ekadashi that falls in the waxing phase of moon in the Malayalam

month Vrishchikam (November – December) is observed as" Guruvayur Ekadasi", was rdcelebrated on 3 December, 2014. Sampoorna Narayaneeya Parayanam was conducted

participated by hundreds of devotees. Special Prasadam Oottu, devoid of rice, was provided

to devotees on Ekadashi day.

As part of the Ekadasi festival, a 5-day Chembai music festival were organized, in which

around 100 artists participated to pay homage to the Late Chembai Vaidyanatha Bhagavathar,

the Doyen of Carnatic music who was a great devotee of Shree Guruvayurappan, in whose

memory the festival is held. The festival concluded on the night of Ekadashi when five of

Chembai's most favorite songs 'Vadapiganapatim'(Hamsadhwani) 'Rakshmamsaranagatam'

(Natta), 'paavanaguru pavanapuradeeswara' (Hamsanandi) 'Mamava sadaajanani'(Kanada)

and 'Karuna Cheivan entu thamasam Krishna'(Yadukula kamboji) were rendered. The entire

audience joined the chorus when the last mentioned song was sung with devotion and fervor.

Om Namo Narayanaya

SAMPOORNA NARAYANEEM

The 'Parayanam' of Narayaneeym is believed to possess the wonderful power of healing

afflictions, both mental and physical, of the devotees. Sampoorna Narayaneeya Parayanam on

the last Sunday of each English calendar month with Annadhanam has been one of the regular

programs in our temple with large number of devotee participation. The “Nithyaparaynam” of

Narayaneeyam will enable the devotees to attain “Ayurarogyasoukhyam”. There are adequate

arrangements at “Dwaraka” hall for devotees to have “Narayaneeya Parayanam”, daily.

NARAYANEEYAM, DEVI MAHATHYAM, SOUNDHARYALAHIRI, SUNDRAKANDAM

CLASSES

In line with the religious objectives of the Samajam, above classes are conducted at “Dwaraka”

hall. Prof. Shri E.M.N. Namboothiiri's dedicated services, in this regard, is thankfully

acknowledged here.

Classes on Adhyathma Ramayanam are also conducted on all Wednesdays. Shri K. Shivdas's

dedicated services, in this regard, is also thankfully acknowledged here.

DANCE CLASSES

Dance classes which were started on the auspicious occasion of Vijayadashmi Day, 2012, are

well going on and it is gratifying to note that large numbers of students are making use of this

facility.

LANGUAGE (MALAYALAM AND SANSKRIT) AND MUSIC CLASSES

Both Malayalam and Sanskrit classes as also Music classes are conducted regularly for the

benefit of interested students. The governing council takes this opportunity to thankfully

appreciate the services of respective teachers in this regard.

EDUCATIONAL ASSISTANCE & MEDICAL ASSISTANCES

Assistances are extended to the needy and deserving hands in these areas in line with the

availability of funds.

D e a r m e m b e r s , w i t h y o u r c o n t i n u e d s u p p o r t a n d d e v o t i o n t h e

Temple is running well. The above mentioned events would not have been possible without the

extraordinary commitment of our members, devotees and volunteers who always have been

the backbone of our Temple and whom we all are very proud of. The Governing Council wants

to once again thank all the volunteers who stepped forward and helped our Temple activities.

Om Namo Narayanaya

REPLACEMENT OF TEMPLE COURTYARD ROOF

The roof of the Temple courtyard is in a dilapidated condition and is in need of a complete rehaul

and replacement. The total amount needed for completion of the renovation work is estimated

at Rupees 15.00 Lakhs. The source of the expenditure in this Temple has always been from the

liberal and pious donations from the members and devotees. Appeal is made to all members

and devotees to participate in this noble task by contributing generously. All donations are

needed and appreciated, regardless of size. Donations to SGAS are tax exempted.

ACKNOWLEDGEMENT

On behalf of my colleagues on the Governing Council, I personally thank our Tantries, Priests,

support staff, both external and internal auditors, for their continued support and assistance

extended to the Governing Council, during the period under report. The Governing Council

thankfully acknowledges the support and co-operation extended to them by all the Donors and

well wishers, from time to time.

Yours-in-divine-service,

For and on behalf of

Shree Guruvayurappan Aradhana Samajam (Regd.)

Sd/-

V. G. SURENDRAN

PRESIDENT

To,The Members,SHREE GURUVAYURAPPAN ARADHANA SAMAJAM,Dombivli.

We have examined the balance Sheet of SHREE GURUVAYURAPPAN ARADHANA SAMAJAM, DOMBIVLI, as at 31st march, 2014 and the Income and Expenditure Account for the year ended on that date which are in agreement with the books of account maintained by the said trust or institution :-

These financial statements are the responsibility of the management of the society. Our responsibility is to express an opinion on these financial statements based on our audit.

We conducted our audit in accordance with the auditing standards generally accepted in India. Those Standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by the management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.

We obtained all the information and explanations which to the best of our knowledge and belief we necessary for the purpose of our audit. In our opinion, proper books of account have been kept by the above named trust/institution so far as appears from our examination of the books.

In our opinion and to the best of our information and according explanation given to us, the said accounts read tegether with notes and our report under sub section (2) of section 33 and 34 and Rule 19 of the Bombay Public Trust Act, 1950, give a true and fair view:-

1. In the case of Balance Sheet, of the state of affaires of above named trust/institution as at 31st March 2014.and

2. In the case of Income and Expenditure Account of the surplus for the year ending on 31st March, 2014.

S. SADASHIV & COCHARTERED ACCOUNTANTS

Sadashiv S. Shetty B.Com F.C.A

Ganesh A. Shetty B.Com F.C.A

Asha S. Amin M.Com., A.C.A

Chandan Choudhary B.Com., A.C.A

Suraj S. Shetty M.Com F.C.A., O.C.P. DISA(ICAI)

AUDITOR’S REPORT

For S. SADASHIV & CO.,CHARTERED ACCOUNTANTS,REGISTRATION NO. 108951W

( S. S. SHETTY)PARTNER

MEMBERSHIP NO. 012165

For S. SADASHIV & CO.,CHARTERED ACCOUNTANTS,REGISTRATION NO. 108951W

( S. S. SHETTY)PARTNER

MEMBERSHIP NO. 012165

Sd/-PLACE : MUMBAIDATE : 31.08.2014

Head Office : 11/14, Bansilal Building, 1st Floor, Homi Modi Street, Fort, Mumbai - 400 023. T.:022-265033/7585/2082 | TF.: 022-2265 5695 | E.:sadashivco.yahoo.in

SIGNIFICANT ACCOUNTING POLICIES :

METHOD OF ACCOUNTING:The Accounts are maintained on cash basis

FIXED ASSETS :Immovable Properties :a. land is disclosed at costb. Building are disclosed at actual cost less accumulated depreciation

DEPRECIATION :Depreciation is charged on written down value basis at the rates mentioned against each asset. +Depreciation is charged at full rate, irrespective of the date of purchase

RETIREMENT BENEFITS :Retirement benefits will be accounted as and when payments are made. No qualification of liabilitiesare made

Movable Properties :Fixed Assets are disclosed at actual cost less accumulated depreciation

Previous years figures have been regrouped wherever necessary.

AS PER OUR REPORT OF EVEN DATE

For S. SADASHIV & CO.,CHARTERED ACCOUNTANTS,REGISTRATION NO. 108951W

( S. S. SHETTY)PARTNER

MEMBERSHIP NO. 012165

Sd/-

PLACE : MUMBAIDATE : 31.08.2014

PRESIDENT

HON. SECRETARY

HON. TREASURER

sd/-

sd/-

sd/-

1.

2.

3.

4.

5.

SHREE GURUVAYURAPPAN ARADHANA SAMAJAM (REGD.)(Regn No.: )F-354

Om Namo Narayanaya

NOTES FOR FORMING PART OF ACCOUNTS FOR THE YEARENDED 31ST MARCH 2014

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Om Namo Narayanaya

S. SADASHIV & CO.

CHARTERED ACCOUNTANTSS. S. Shetty, B.Com., F.C.A

Registration No. F - 354 (THANE)

Name of the Public Trust SHREE GURUVAYURAPPAN ARADHANA SAMAJAM, DOMBIVLI.

For the year ending 31st MARCH, 2014.

(a) Whether accounts are maintained regularly and in accordance with the

provisions of the Act, and the rules :

(b) Whether receipts and disbursements are properly and correctly shown

in the accounts :

(c) Whether the Cash balance and voucher in the custody of the manager or

trustee on the date of audit were in agreement with the accounts :

(d) Whether all books , deeds , accounts, vouchers or other documents or

records required by the auditor were produced before him :

(e) Whether a register of movable and immovable properties is properl

maintained, the changes therein are communicated from time to time

the regional office , and the defects and inaccuracies mentioned in t

previous audit report have been duly complied with :

(f) Whether the manager or trustee or any other person required by the

auditor to appear before him did so and furnished the necessary

information required by him :

(g) Whether any property or funds of the Trust were applied for any object

or purpose other than the object or purpose of the Trust :

(h) The amounts of outstandings for more than one year and the amounts

written off, if any :

(i) Whether tenders were invited for repairs or construction involving

expenditure exceeding Rs: 5,000/-

(j) Whether any money to the public trust has been invested contrary to the

provisions of Section 35 :

(k) Alienations, if any, of the immovable property contrary to the provisions

of Section 36 which have come to the notice of the auditor.

(l) All cases of irregular , illegal or improper expenditure , or failure

omission to recover monies or other property belonging to the public

trust or of loss or waste of money or other property thereof and whethe

such expenditure , failure , omission , loss or waste was caused i

consequence of breach of trust or misapplication or any other miscondu

on the part of the trustees or any other person while in the managemen

of the trust :

(m) Whether the budget has been filed in the form provided by rules 16 A

(n) Whether the maximum and minimum number of the trustees is maintai

(o) Whether the meetings are held regularly as provided in such instrumen

(p) Whether the minutes book of the proceedings of the meeting is maintai

(q) Whether any of the trustees has any interest in the investments of the tr

(r) Whether any of the trustees is a debtor or creditor of the trust :

(s) Whether the irregularities pointed out by the auditors in the accounts

the previous year have been duly complied with by the trustees durin

the period of audit :

(t) Any special matter which the auditor may think fit or necessary to bri

to the notice of the Deputy or Assistant Charity Commissioner :

YES

NO

NO

NO

Please see overleaf.

NIL

NO

None to the best of our knowledge and belief and on the basis of the information and explanation given by the Trustees.

YES

YES

YES

YES

Register is not being maintained and not reported

to regional office.

YES

None to our Knowledge

NIL

YES

11 / 14 , Bansilal Building , 1st Floor,Homi Modi Street, Fort , Mumbai - 400 023.

Report of an auditor relating to accounts audited under sub-section (2)

of section 33 & 34 and rule 19 of the Bombay Public Trusts Act.

YES

YES

YES

Om Namo Narayanaya

NOTES

1 The accounts of the Trust is maintained on cash basis.

2 Donation received for Specific Funds were credited to the respective Funds in the Balance Sheet.

3 Donation received in kind are credited to Trust Funds and is valued at cost value to the donors.

4 Amount collected on various Funds are to be kept invested in "Earmarked Investments"

5 Following amounts have been transferred from Specific Funds to Income & Expenditure Account

as in the opinion of the Trustees, the amounts have already been utilised from the Specific Funds.

a) Education Fund Rs. 122492

b) Sampoorna Narayaneeyam Fund Rs. 319200

c) Annadanam Fund Rs. 190000TOTAL 631692

REGISTRATION NO. 108951W

PLACE : MUMBAI MEMBERSHIP NO. 012165

DATE : 31.08.2014

PARTNER.

FOR S. SADASHIV & CO.

CHARTERED ACCOUNTANTS

(S. S. SHETTY)

sd/-

SHREE GURUVAYURAPPAN ARADHANA SAMAJAM (REGD.)

Shree Ponnu Guruvayurappan Temple, “Dwaraka”, Temple Administrative Building, 5 & 6, Vaishali Bungalow,

th4 Cross road, Rajaji Path, Dombivli – (East) – 421 201 TEL:0251-2430497

To,

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