GWP Programme Management presentation
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Transcript of GWP Programme Management presentation
GWP Programme Management
OBJECTIVES• To “institutionalise” the programme
management cycle and sequence• To have a shared understanding of the
present approach to workplanning and monitoring
• To discuss possible improvements for 2011 workplanning and monitoring
GWP Programme Management
• References:– GWP Strategy: 2009-2013– GWP Work Programme: 2009-2013
• 13 Regional Strategic Plans• 1 Global Strategic Plan
– Annual Workplans:• 2009 completed• 2010 under implementation, and• 2011 to be prepared now
Principles
• Programme management: not rocket science
• Who is going to do what, when and how?
• Clarity, Simplicity and Alignment– keys to effective implementation
Principles
• Alignment – following an Outcome Mapping approach:– why the GWP Vision and Mission statements– what we want to do – ref. GWP Strategy:
4 strategic goals 12 outcome challenges, and 17 strategic elements
– who will implement the workplan, and– who are the boundary actors that GWP aims to
influence– when milestone dates– how will GWP contribute to the change process
through:• human resources institutional arrangements• financial resources budgets
GWP Annual Programming Cycle
monitoringreporting &evaluation
planning &budgeting
implementat
ion
GWP Strategy
2009-2013
“programme development” under the overall guidance of the Strategy
GWP programme management sequence
• Governance sequence• Aligning programme management sequence
GWP Network governance meetings sequence
• Informing the SC in May of where GWP system is in terms of implementing its strategy
• Informing the SC in November of what GWP system plans to do the following year
• Making best use of CP to take stock of achievements and start planning
JAN MAR APR MAY JUN JUL AUG SEP OCT NOV DECFEB
FPG SC CPRDays
FPG SC
JAN MAR APR MAY JUN JUL AUG SEP OCT NOV DECFEB
Annual report
CPRDs
SCMonitoring
SCPlanning
GWPWork plan
(from 14Work plans)
On-going programme / project development roster……………………………… On-going programme / project development roster
Monthly regional & global reports / monthly monitoring……………………….. Monthly regional & global reports / monthly monitoring
PLANNING
MONITORING
GW
PO
sec
. G
WP
O s
ec.
RW
Ps
& G
WP
OR
WP
s &
GW
PO
FPGFPG
GWPWorkplan
Today
JAN MAR APR MAY JUN JUL AUG SEP OCT NOV DECFEB
Annual report
CPRDs
SCMonitoring
SCPlanning
GWPWork plan
(from 14Work plans)
On-going programme / project development roster……………………………… On-going programme / project development roster
Monthly regional & global reports / monthly monitoring……………………….. Monthly regional & global reports / monthly monitoring
PLANNING
MONITORING
GW
PO
sec
. G
WP
O s
ec.
TE
C in
volv
ed
?R
WP
s &
GW
PO
RW
Ps
& G
WP
O
FPGFPG
Work planimplementationNoteFPG
Work planimplementationNoteSC
Workprog.implementation
status noteCP
GWPWorkplan
Improving monitoring
JAN MAR APR MAY JUN JUL AUG SEP OCT NOV DECFEB
Annual report
WorkplanningOrientation
note
CPRDs
SCMonitoring
SCPlanning
15 draft Workplanning
notes
GWP Work-Plan&overview
(from 14 Work plans)
On-going programme / project development roster……………………………… On-going programme / project development roster
Monthly regional & global reports / monthly monitoring……………………….. Monthly regional & global reports / monthly monitoring
PLANNING
MONITORING
GW
PO
sec
. T
EC
invo
lved
?G
WP
O s
ec.
TE
C in
volv
ed
?R
WP
s &
GW
PO
RW
Ps
& G
WP
O
FPGFPG
Work planimplementationNoteFPG
Work planimplementationNoteSC
Workprog.implementation
status noteCP
GWPWorkplan
Improving planning
JAN MAR APR MAY JUN JUL AUG SEP OCT NOV DECFEB
Annual report
WorkplanningOrientation
note
CPRDs
SCMonitoring
(PSC)
SCPlanning
(PSC)
15 draft Workplanning
notes
GWP Work-Plan&overview
(from 14 Work plans)
On-going programme / project development roster……………………………… On-going programme / project development roster
Monthly regional & global reports / monthly monitoring……………………….. Monthly regional & global reports / monthly monitoring
PLANNING
MONITORING
GW
PO
sec
. T
EC
invo
lved
?G
WP
O s
ec.
TE
C in
volv
ed
?R
WP
s &
GW
PO
RW
Ps
& G
WP
O
FPGFPG
Work planimplementationNoteFPG
Work planimplementationNoteSC
Workprog.implementation
status noteCP
GWPWorkplan
Improved sequence
• Some issues to address:
• Ensuring that we allow for iterative process, cross-fertilization and learning
• Making the proposed “GWP system” cycle compatible with regional cycles
For taking stock of achievements
– January/June
For work planning & budgeting
– September/November
• What OM says in terms of planning– BA, OC, PM, activities
• Present GWP work planning & budgeting tools• GWP planning data / information today• Possible improvements for 2011?
Discussion on planning / budgeting
20132012201120102009
Changes we would like to see
Planning: Activities, outputs we think could help (intentional design)
GWP Overall approach:
Outcome MappingThe linkages as hypothesis
Outcome ChallengesProgress MarkersInitial status
Bo
unda
ry A
ctor
s
Templates used
across the GWP system
Link work plan / budget
(Example from
Central Africa)
GWP Work Plan & Budget =
Σ 14 work plans & Budget
(annual)
THE INFORMATION WE HAVE
Some issues to address:•Formulation of OC / PM•Link activities / budgets
IS THE PRESENT OVERALLPLANNING & BUDGETING INFORMATION ADEQUATE?
Proposed adjustments & timeline• Overall approach: keep momentum in rolling out OM approach,
ensure that overall cohesiveness (in particular thematic) is improved
• Work plan template– Ensure logical consistency in the sequence OC, PM, activities.– Numbering for activities is consistent across plan & budget
• Budget template– Unpack secured locally raised funds by projects (funded
agreements)– Do not try and split input costs (salaries, HI costs, office, audit...)
across activities; keep them as a block under Goal 4• Timeline for 2011 Work Plan & budget
– 15 October 2010: GWPO and regions work plans & budgets ready
– 17 November 2010: GWPO presents a GWP work plan & budget overview to SC
– Post SC: comments from SC taken into account for final version of GWP 2011 work plan & budget
• Reminder on what OM says in terms of monitoring system
• Present GWP reporting tools• GWP monitoring data / information today• Possible improvements for 2011?
Discussion on monitoring
2013
2012201120102009
Monitoring changes we observe
Monitoring the activities we implement, outputs we produce
Investigating the linkages
GWP Overall approach:
Outcome Mapping
2013
2012201120102009
Changes we would like to see Changes we observe
Activities, outputs we think could help
Activities we implement, outputs we produce
Present reporting
mechanisms
Issue to address:•No systematic monitoring (incl. weak alignment planning/monitoring)
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IS THE PRESENT OVERALLMONITORING INFORMATIONADEQUATE?
Proposed adjustments & timeline
• Overall approach: improve gradually the content of reporting, based on existing tools, in order to better implement OM approach
• Monthly reports (COM driver)– NO CHANGE but keep improving quality. Be more robust in terms of
reporting outcomes as they arise (refer to PM if relevant)• Quarterly financial report (FIN driver)
– NO CHANGE but keep improving quality. Include small adjustments to the budget template discussed earlier
• Bi-annual progress report on outcomes (NOp driver)– NEW PROPOSAL. Recap on changes observed against PM (new
template needed)• Timeline for 2011 monitoring
– 15 October 2010: first bi-annual progress report on outcomes – 15 April 2011: second bi-annual progress report on outcomes – May 2011: GWPO compiles a GWP overview of achievements to date
for submission to SC (iterative / interactive process)– April-August 2011: GWPO facilitates an overall mid term self-evaluation
process (?)
Ideas for new template for bi-annual report on outcomes?
Thank you!
• Possible Exercise: Having a look at our Progress Markers
• Convene in small groups -by region + GWPO (14 groups);
• Fill the template, following the instructions (15mn)• Pin the filled template on the wall
• Can we collectively assess where we stand after 2.5 year implementation of GWP strategy and identify areas requiring attention in 2012 & 2013? Typical questions:
• Which are the most significant changes fostered by our activities in the area of food security?
• What have we done so far with Donor X funding? In partnership with ally Y? With which results?
• What have we done so far in the area of water financing? (activities, budgets, partners, projects)
• What are we doing in terms of capacity building? Across the GWP system, by regions?
• What is the portfolio of current activities / projects dealing with climate issues?
• …
QUESTIONS FOR NEXT YEAR