Migration into Office 365 Cloud

GWAVACon Berlin, 15.10.2015

Ulrich Faden (CEO), cloudworx4u.com

Ulrich Faden

Co-Founder & CEO

cloudworx4u *1972 in COLOGNE

17+ years IT-Experience,

OnPrem, Hosting, Cloud

Microsoft Technologies, Cloudservices,

SharePoint, Exchange, Lync und Dynamics CRM

Founded: 2012

focussed on 360° Microsoft Cloud Consulting,

„Cloudborn-Partner“, but with history. . .

2000 2005 2009 2013

classic system vendor

Application Service Provider („Hoster“)

Cloud Advisor

History

2010 2011 2012 2013 2014

Employee development

In department „Cloud Consulting“

2 2,5 34

8

Employee Development

Customer structure

DistributionMicrosoft-/IT

Partner

Telco Channel

(Dt. Telekom)Endcustomer

ConsultingAbo-Sales +

Consulting

Customer Size

Concept

Deployment

Support

Small(est)

0,5-1 T

1-2 T

On Demand

Medium

1-2 T

2-10 T

On Demand /

Contract

Large

4-x T

10-x T

On Demand/

Contract

Target Audienced Consulting / Deployment

- Clear public statement

- Explanation to the customer

- Complementary and

value addes offers,

hybrid combinations,

conversions and

migrations

„Power of Choice“

PRIVATE Cloud

Latest productivity services in Microsoft’s public cloud + the latest apps

GWAVA Options

On Premise

Partner Hosted

Exchange Online

s-exposé®

Homepage

Efficiency:

Inside a Datacenter

IT Load

CRAC Chiller Condenser Cooling towers Water supply

UPS

Generators

Transformer GeneratorsPower supply

Example: Efficiency

Example: Efficiency

cloudworx4u.com

cloudworx4u.com

• Choose right Family / Plan(s)• Sign „ADV“ (service data processing)• Identify customer‘s workloads for deployment• Identify customer‘s domains• Identify customer‘s mailboxes, DLs, resource boxes• Plan authentification• Setup project tasks and responsibilities (Attention:

customer has to contribute and needs close leadingby consultant!)

• Organize „access all areas“(all important accounts/password (or guy whohas!), e. g. domain registrar, DNS provider, „old“ Emailserver

• Setup timeline

• Authenticate customer domain(s)• Import / sync /create users (Attention: temporary

password needs real login before use!)• Provision licenses to users• Import / sync / create DLs, contacts etc.• Optional: Setup Single SignOn• Configure Office 365• Tests

• Identify Source Mailboxes and Resources• Mapping Source <> Target• Calculate workload calculate migration time• Choose migration method / tool

plan migration time / sequences• Raise Throttling (if possible)• Test Admin-Access• Attention: Special plan for Public folder migration!

• Grant Admin Access to all target mailboxes(Powershell)

• Migrate one/some mailboxes as test / proof• Start initial migration task• Monitoring of migration• handling in case of errors

Migration Methods

PST MigrationNew service mailbox

User or IT PST migration options

PS

T

IMA

P

Cu

tover

Sta

ged

20

10

Hyb

rid

20

13

Hyb

rid

Exchange 5.5

Exchange 2000

Exchange 2003

Exchange 2007

Exchange 2010

Exchange 2013

Notes/Domino

GroupWise

Other

IMAP MigrationSupports wide range of email platforms

Email only (no calendar, contacts, or tasks)

Staged Exchange Migration (SEM)No migration tool or computer required on-premises

Requires Directory Synchronization with on-premises AD

Cutover Exchange Migration (CEM)Good for fast, cutover migrations

No migration tool or computer required on-premises

Serv

ice M

igra

tio

ns

Hyb

rid Hybrid Deployment

Manage users on-premises and online

Enables cross-premises calendaring, smooth migration, and easy off-boarding

33 | Microsoft Confidential

Exchange

IMAP

Lotus Notes

Google

Large

Medium

Small

On-Premise

Single Sign-On

On-Cloud

DirSync

Manual/Bulk Provisioning

Automatic Provisioning

Simple

Rich

In EAC, select

recipients | migration

Start migration

wizard

Choose migration

type and follow

prompts

Set of Migration Cmdlets

New-MigrationBatch

Start-MigrationBatch

Get-MigrationBatch

Get-MigrationStatus

Complete-Migration

Test-MigrationServerAvailability

On-premises Exchange Org

Users, Groups, Contacts via Outlook

Anywhere (NSPI)

Mailbox Data via Outlook Anywhere

(RPC over HTTP)

Office 365

Exchange 2003 or later

Migrated Mail messages and folders

Rules and categories

Calendar (normal, recurring)

Out-of-Office settings

Contacts

Tasks

Delegates and folder perms

Outlook settings (e.g. favorites)

Not Migrated Security Groups, DDLs

System mailboxes

Dumpster

Send-As Permissions

Messages larger than 35 MB

Wizard:

Enter

server

settings

and admin

creds Delta

sync

every 24

hours

Mark

migration

as

complete

Change

MX

record

Initial

sync

Final

sync and

cleanup

License

users

Configure

Outlook

Anywhere

Test using

ExRCA

Assign

migration

perms

Migration

tool

provisions

users

mailboxes

DLs

contacts

in O365

On-premises Exchange Org

Users, Groups, Contacts via DirSync

Mailbox Data via Outlook Anywhere

(RPC over HTTP)

Office 365

Exchange 2003 or 2007

Office 365 Directory

Synchronization

App

Migrated Mail messages and folders

Rules and categories

Calendar (normal, recurring)

Out-of-Office settings

Contacts

Tasks

Delegates and folder perms

Outlook settings (e.g. favorites)

Not Migrated Security Groups, DDLs

System mailboxes

Dumpster

Send-As Permissions

Messages larger than 35 MB

Configure

Directory

Sync

Wizard:

Enter

server

settings

and admin

creds Delta

sync

every 24

hours

Mark

migration

as

complete

Change

MX

record

Initial

sync

Final

sync and

cleanup

License

users

Configure

Outlook

Anywhere

Test using

ExRCA

Assign

migration

perms

Outlook.com Help

Simple Migrations

Compare Simple Migration Types

PST Exchange PST Capture

IMAP Migrations

Cutover Exchange Migrations

Staged Exchange Migrations

FastTrack

FastTrack Step By Step

Tools

https://www.testexchangeconnectivity.com/

http://gallery.technet.microsoft.com/Exchange-Client-Network-8af1bf00

http://www.microsoft.com/en-us/download/details.aspx?id=36789

http://technet.microsoft.com/en-us/library/hh974318.aspx

46

You can book our

consultancy as

„whitelabel partner “ for

your projects.

Any Questions?

Thanks 4 your

Attendence!