GUIDELINES FOR THE REVIEW OF-3.doc

7/26/2019 GUIDELINES FOR THE REVIEW OF-3.doc

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GUIDELINES FOR THE REVIEW OF

NATIONAL HIGHWAYS WORKS

UNDER

NATIONAL HIGHWAY DEVELOPMENT PROGRAMME

BY

NATIONAL HIGHWAYS AUTHORITY OF INDIA

Prepared by

Cenra! R"ad Re#ear$% In#&'e( Ne) De!%&

*

Ind&an A'd& and A$$"'n# Depar+en

1


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CHAPTER I

,-, Inr"d'$&"n

1.1.1 The Indian Audit and Accounts Department (IAAD) vide letter no. RAP/NHAI/MI!/11"#$/#%%#"%& dated #%.'.%& reuested !entral Road Research Institute Ne* Delhi to providetechnical inputs and vettin+ up o, +uidelines prepared - the Audit Department itsel, torevie* National Hi+h*a or0s carried out - National Hi+h*as Authorit o, India underNational Hi+h*a Development Pro+ramme. The Revie* shall cover the activities o, NHAI*ith re+ard to the implementation o, NHDP. It shall -e -ased on test chec0 o, records o, theNHAI Head ,,ice and selected *or0s -ein+ e2ecuted - PI3s. 4eepin+ in vie* thenum-er o, completed / on+oin+ pro5ects +eo+raphical spread and phsical pro+ress o, the

pro5ects the test chec0 *ould cover all completed *or0s e2ecuted - NHAI on"+oin+contracts *hich have reached '% per cent or more phsical pro+ress includin+ *or0s*here time and cost overruns have alread occurred.

1.1.# In response to the a-ove detailed discussions *ere held -et*een !RRI 6 IndianAudit 6 Accounts Department to understand the scope o, *or0 and to see0 clari,ications onthe +uidelines dra,ted - IAAD ,or the purpose. The +uidelines are -ein+ accordin+lmodi,ied.

1.1.& The ,irst chapter +ives an overvie* o, the present status o, the completed and the on"+oin+ road pro5ects under 7olden 8uadrilateral N 69 Port !onnectivit and others*hich are to -e audited. The second chapter deals *ith the :inancial Position and the

tatus o, NHDP pro5ects. The remainin+ chapters o, the +uidelines deals *ith variousactivities o, a pro5ect ,rom inception to a*ard such as Identi,ication o, Pro5ect :easi-ilittudies election and Appointment o, consultant Parties to !ivil 9n+ineerin+ !ontractsthe Roles and Responsi-ilities o, ;arious Parties in the !ontract Preparation o, !ontractDocument under :IDI! condition o, contract and 9valuation o, Tender !ommencement o,*or0s and !ontract Administration !laims and 9valuation o, claims and Dispute Resolution?$. Ho*ever these 7uidelines should not alone -erelied upon ,or the revie* and e2amination o, !ontract A+reement.


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CHAPTER II

Na&"na! H&.%)ay# De/e!"p+en Pr"0e$

1-, Na&"na! H&.%)ay# A'%"r&y "2 Ind&a

#.1.1 National Hi+h*as Authorit o, India (NHAI) *hich *as constituted on 1'th@une 1>?>under ection &1 o, the National Hi+h*as Authorit o, India Act 1>?? and *as ,ormalloperationalised in :e-ruar 1>>' as an autonomous -od *ith e2ecutive responsi-ilit ,or

development maintenance and operation o, national hi+h*as and associated ,acilities is*or0in+ under the administrative control o, the Ministr o, Road Transport and Hi+h*as(MRTH) 7overnment o, India (7I).

#.1.# In accordance *ith the NHAI Act 1>?? 7I ,rom time to time has vested in orentrusted to NHAI various national hi+h*as or stretches thereo, ,or the purpose o,development and maintenance. The Authorit is also actin+ as an implementin+ a+enc ,orvarious e2ternall aided pro5ects ,or *hich ,unds are received directl - the 7I underseparate loan a+reements ,rom multilateral a+encies li0e orld


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#.#.# There are a-out '$ Pro5ect Implementation 3nits (PI3s) headed - Pro5ect Directors(PD) located all over the countr *hich implement the pro5ects a*arded - NHAI headuarters.

#.#.& At the Headuarter there are three main divisions vi Administration :inancial andTechnical. The other associated ,unctional areas areB In,ormation Technolo+ !orridorMana+ement 9nvironment and ocial Development and ;i+ilance.

#.#.= The ,ield ,ormation comprises o, Pro5ect Implementation 3nits and !orridorMana+ement 3nits.

#.#.' The sta,, o, the Authorit is classi,ied into = 7roupsB 7roup A


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CHAPTER III

FINANCIAL POSITION AND STATUS OF NHDP PRO9ECTS

:-, F&nan$&n. "2 %e pr"0e$6

&.1.1 NHAI has -een receivin+ ,unds ,rom 7I mainl in the ,orm o, E!apitalF and E!apital7rantF out o, the -ud+etar allocation ,or e2ecution o, capital pro5ects. It has -een e2ecutin+various capital pro5ects out o, the ,unds provided - 7I and various e2ternall aidedpro5ects ,unded - multilateral a+encies li0e the


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4R#- &n $r"re5

C$"$nent

C'"'atie

e*en!it're ' t$

+,#+#-+

D'ring c'rrent

.ear (Ari /--+ t$

0'ne /--+)

C'"'atie

e*en!it're ' t$

0'ne /--+

G1 9688 1368 11056

NS & EW 1553 109 1662

Others 1792 58 1850

Maintenance $2 NH 662 45 707

PIU reeases & Misc#

E*enses

57 191 248

T$ta ,+34/ ,33, ,44/+

:-= Pre#en Sa'# "2 NHDP W"r>#6

&.=.1 G"!den 3'adr&!aera!6 7 ut o, '?=C 0m *or0s in respect o, 1=%? 0m under &=

contracts have -een completed as at the end o, @une #%%&. or0s in respect o, =&'= 0munder >1 contracts are under implementation at a pro5ect cost o, Rs. 1'C?%crore and &contracts coverin+ ?= 0m are et to -e a*arded.78 is scheduled ,or su-stantial completion - #%%=.

&.=.#N"r%7S"'% * Ea#7We# C"rr&d"r#6 7 ut o, the total len+th o, $&%% 0m ''$ 0m(1$ contracts) have -een completed as at the end o, @une #%%& and =#& 0m (#= contracts)are under implementation at an estimated cost o, Rs.1$1' crore. !ontracts in respect o,C#>= 0m are et to -e ,inalied.The corridors are scheduled ,or su-stantial completion - #%%$.

&.=.& The present status o, NHDP *or0s is as ,ollo*s

Pre#en Sa'# "2 NHDP and "%er pr"0e$#6

C$"$nent G1 NS &

EW

P$rt

C$nnectiit.

Others T$ta

Total Length (km) 5846 7300 363 653 14162

Completed (km) 1408 557 56 153 2174

Under Implementaton

(km) 4354(91) 423(24) 113(4) 162(4) 5052(123)

!alan"e #or a$ard (km) 84 6294 194 338 6910

%$arded Co&t ('& n "rore) 15680 1715 491 241 18127

pendt*re d*rng C*rrent+nan"al ,ear ('& n "rore)

1368 109 294 1771

C*m*lat-e a& on 1.07.03

('& n "rore) 11056 1662 2805 15523

:i+ures in -rac0ets sho* the num-er o, contracts

3.5S$"pe "2 A'd&

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&.'.1 The Revie* shall cover the activities o, NHAI *ith re+ard to the implementation o,

NHDP. It shall -e -ased on test chec0 o, records o, the NHAI Head ,,ice and selected

*or0s -ein+ e2ecuted - PI3s. 4eepin+ in vie* the num-er o, completed / on+oin+

pro5ects +eo+raphical spread and phsical pro+ress o, the pro5ects the test chec0 *ould

coverB

!ompleted *or0s e2ecuted - NHAI num-erin+ #1

9leven on"+oin+ contracts *hich have reached '% per cent or more

phsical pro+ress includin+ > *or0s *here time and cost overruns have

alread occurred.

Thus a total o, *or0s shall -e audited.

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CHAPTER IV

P!ann&n. and I+p!e+ena&"n "2 Pr"0e$

=-,- Iden&2&$a&"n "2 Pr"0e$6 The various sta+es in plannin+ and implementation o, apro5ect can -e phased as indicated -elo*.

Development trate+ and ectoral -5ective reuirements 9stimate ,or ,or*ard ,inancial plannin+ Identi,ication o, ,inancial assistance/donor

/ orld


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:inancial Analsis=.#.&. I, PPR esta-lishes the via-ilit o, the pro5ect and is ,ound to -e in order it *ill -e,ormall accepted. Acceptance o, PPR *ill lie *ith !7M/Mem-er (Technical).

=-: Dea&!ed Pr"0e$ Rep"r 4DPR5

=.&.1The ,ollo*in+ step"*ise procedure *ill -e ,ollo*ed B

(i) Preparation o, Terms o, Re,erence (TR)(ii) election o, a consultant to prepare DPR as per the procedure and criteria

+iven in !hapter C.(iii) Preparation o, 8ualit Assurance Plan as per TR and its approval(iv) Preparation and approval o, Dra,t 9nvironmental Assessment Report and

Reha-ilitation Action Plan (RAP)(v) Preparation and approval o, Dra,t DPR(vi) Preparation and approval o, :inal DPR

=.&.# Durin+ entire period o, services the !onsultant *ill continuousl interact *ith theconcerned o,,icials o, NHAI and provide an clari,ication as re+ards method -ein+ ,ollo*edand carr out an modi,ications as su++ested - NHAI. A prior pro+ramme o, variousactivities *ill -e sent to NHAI and prior intimation +iven re+ardin+ start o, an 0e activitsuch as -orin+ surve etc. A monthl pro+ress report ,or monitorin+ purpose *ill -e sent- the consultant to the desi+nated o,,icer o, NHAI.

=.&.& The detailed Pro5ect Report (DPR) shall -e scrutinied thorou+hl ,or accurac andsoundness - the team leader o, the consultant.


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should also ,orecast in terms o, time and tra,,ic the deterioration levels atvarious sta+es o, pavement li,e and su++est the reuired maintenance strate+.

(vii) Dra*in+s ,or R


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separatel alon+ *ith that o, other +eneral materials In relation to the total cost o, the*or0. These percenta+es *ill -e used in the Price Ad5ustment :ormula.

=-? E


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Actual cost o, supervision (limited to C) or0 contin+encies (limited to &) A+enc char+es (1)

=-- Appraa!( L"an Ne."&a&"n# and Appr"/a!6 The various sta+es ma -e as ,ollo*s

Appraisal

!arried out - a donor on/ Technical cost estimates and en+ineerin+/ Institutional/ 9conomic/ :inancial

Goan Ne+otiations

!arried out -et*een


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Par&e# " C&/&! En.&neer&n. C"nra$ and App"&n+en "2 C"n#'!an

'.1 In order to accomplish the various tas0s as listed a-ove the contracts are si+ned-et*een the !lient 6 the !onsultant and the !lient 6 the !ontractor. The !lient the!onsultant and the !ontractor has to pla various roles under the +iven contract and each

part has certain o-li+ation and duties *hich has -een ver clearl indicted in the various!lause o, :IDI! conditions o, contract. In the conventional strai+ht,or*ard civil en+ineerin+pro5ect there are usual three or+aniations involved.

The 9mploer (also 0no*n as !lient or *ner) *ho is the part interested in havin+ the pro5ect e2ecuted.

The !onsultin+ 9n+ineer *ho has -een responsi-le ,or preparin+ all the plans in accordance *ith the 9mploerFs *ishes

The !ontractor *ho is responsi-le ,or constructin+ the pro5ect inaccordance *ith the 9mploerFs *ishes.

'.# Thus the S'per/&"n C"nra$ in this arran+ement e2ists -et*een E+p!"yer *C"n#'!anand Construction Contract-et*een Employer & Contractor. Note that thereis no contract -et*een the contractor and the consultant. The parties to a civil en+ineerin+contract are sho*n in ,i+ure 1.

?-: App"&n+en "2 C"n#'!an

'.&.1 In order to prepare and implement the pro5ects and do ,or*ard plannin+ NHAI needshi+h"ualit services o, consultants to -lend econom *ith e,,icienc. The consultancservices in connection *ith *or0s *hich the NHAI shall -e most o,ten see0in+ include B

:easi-ilit tudies Pro5ect preparation includin+ speci,ications and


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?-= Pr"$ed're "2 App"&n+en6

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'.=.1 In order to appoint the consultant ,or a particular 5o-/assi+nment the !onsultantsTerms o, Re,erence (TR) are prepared - the !lient ,or a*ard o, consultanc pro5ect. TheTR is ver important document and its ualit and clarit o,ten imparts heavil on themana+ement e2ecution and overall outcome o, the pro5ect. The main sta+es in theselection process are as sho*n in ,i+ure # -elo*.

:i+ #B Main ta+es In election o, !onsultant

'.=.# The consultanc proposal ,or a particular 5o- is normall su-mitted in t*o parts.

&- Te$%n&$a! Pr"p"#a!6 In the Technical Proposal the ,ollo*in+ aspects aree2amined.


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?-? Pr"$'re+en "2 C"n#'!an#6

'.'.1 The procurement o, consultant is mostl throu+hJ

8ualit and cost -ased selection

8ualit -ased selection

ometimes there could -e a sin+le source selection

?- Sep# &n 3'a!&y and C"# Ba#ed Se!e$&"n "2 C"n#'!an#

'.C.1 The ,ollo*in+ steps are +enerall ,ollo*ed ,or the selection o, consultant.

Preparation o, Terms o, Re,erence (TR)

Preparation o, hort Gist

pen Advertisement on and o, entire pre"uali,ication document

Gon+ Gist ,romB Gendin+ A+encies and Availa-le *ith NHAI

Issue o, Getter o, Invitation TR and Dra,t A+reement

Receipt o, Technical Proposal (TP) and :inancial Proposal (:P)

9valuation - !ommittee o, TP

penin+ o, :P o, !onsultants *ho uali, in TP in the presence o,

Representatives o, !onsultants

Mar0s o-tained in TP are in,ormed prior to openin+ o, :P

!om-ined 9valuation o, TP and :P

Ne+otiations on technical issues *ith hi+hest ran0ed consultant

teps in ualit -ased selectionB adopted - AD< and @


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'.$.1 Proo, !onsultants are not a separate entit unli0e the ones descri-ed a-ove. The

ma -e individuals or consultin+ ,irms *ho are hired ,or chec0in+ desi+ns o, comple2 or

important structures or chec0in+ the sa,et o, a structure in distress or e2aminin+ desi+ns

,or their restoration. The ,ee is decided on case"to"case -asis. In case the proo, consultant

holds a di,,erent assessment he should not 5ust +ive his comments -ut should -e reuired

to interact *ith the desi+ner *ho had prepared the proposal in the ,irst instance.

Proo, consultants *ill -e ,inall responsi-le ,or the accurac o, analsis and desi+n e2cept

initial data irrespective o, the ,act *hether the same has -een e2amined and approved -

the 9mploer or not.

?- 3'a!&y A'd& C"n#'!an#

'.?.1 8ualit auditors *ill -e third part auditors. The *ill carr out the *or0 o, preparation

o, chec0lists and documentation to veri, the implementation o, 8ualit Assurance Plan

e2tent and e,,icac o, control e2ercised - contractors and consultants at site compliance

*ith provisions o, the contract critical analsis o, test results and their trend de,iciencies

o-served and improvements su++ested comments on ualit inde2 compliance *ith

previous remar0s/ o-servations.

'.?.# 8ualit auditors should not -e entrusted *ith an other consultanc o, desi+n or

supervision - NHAI. election ma -e made ,rom a list prepared - a hi+h level

committee *hich ma comprise Mem-er NHAI D7 (RD) and some eminent e2perts o,

0no*n pro,essional competence and inte+rit.

?-; C"nra$'a! and Pr"2e##&"na! Pr"/&"n#

'.>.1 Price Ad5ustment

'.>.1.1Ad5ustment o, the remuneration ,or ,orei+n and/or local in,lation *ill -e done as per

price ad5ustment provision included in the contract i, its duration is e2pected to e2ceed 1?

months. In e2ceptional cases contracts o, shorter duration ma include a provision ,or

price ad5ustment *hen local or ,orei+n in,lation is e2pected to -e hi+h and unpredicta-le.

'.>.# Pament Provisions B

'.>.#.1 Pament provisions includin+ amounts to -e paid schedule o, paments andpament procedures currencies o, pament shall -e a+reed upon durin+ ne+otiations.

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Paments ma -e made at re+ular intervals (as under time -ased contracts) or ,or a+reed

outputs (as under lump sum contracts).

'.>.#.# Interest -earin+ Advance (at rates speci,ied in the contract) up to 1% o, the

contract amount ma -e paid *hich *ill -e -ac0ed - -an0 +uarantee. The advance *ill -e

set o,, in eual monthl installments a+ainst paments and ,ull recovered - the time the

cumulative char+es o, ervices have reached ?%.

'.>.#.& The consultant ma -e reuired to su-mit an accepta-le -an0 +uarantee in an

amount upto #.' o, the accepted consultanc cost to*ards Per,ormance ecurit *hich

shall -e valid ,or the duration o, services plus three months (or such period as ma -e

speci,ied).

?-, C"n2!&$ "2 Inere#

'.1%.1 The consultant shall not receive an remuneration in connection *ith the

assi+nment e2cept as provided in the contract. The consultant and its a,,iliates shall not

en+a+e directl or indirectl in activities that con,lict *ith the interest o, the NHAI under the

contract and shall -e e2cluded ,rom do*nstream suppl o, +oods or construction o, *or0s

or purchase o, an asset or provision o, an other service related to the assi+nment other

than a continuation o, the EervicesF under the on+oin+ contract not connected *ith the 5o-

concerned.

?-,, Pr"2e##&"na! L&ab&!&y "2 C"n#'!an

'.11.1 The consultant *ill -e e2pected to carr out the assi+nment *ith the dili+ence and in

accordance *ith prevailin+ standards o, the pro,ession. He *ill al*as act in respect o,

an matter relatin+ to the !ontract or the ervices as ,aith,ul adviser to the 9mploer and

*ill at all times support and sa,e+uard the 9mploerFs le+itimate interests in an dealin+s

*ith the su-contractors or third parties.'.11.# He shall -e responsi-le ,or accurac o, data (*hether collected directl - him or

procured ,rom other a+encies/ authorities) the desi+ns dra*in+s estimates and all other

details prepared - him as part o, the ervices. He shall indemni, the NHAI a+ainst an

ne+li+ence de,icienc in ervices or inaccurac./ de,icienc in the *or0 that mi+ht sur,ace

durin+ implementation o, the pro5ect. The consultant *ill also -e responsi-le ,or correctin+

at his o*n cost the dra*in+s includin+ an re"surve /investi+ation and correctin+ laout i,

reuired.

'.11.& The consultant shall provide to the NHAI a Pro,essional Gia-ilit Insurance (PGI) ,or aperiod o, ten (1%) ears or as per applica-le la* *hichever is hi+her a,ter completion o,

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ervices. The lia-ilit to the


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?-,= E


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discussion/ revie* - the 9mploer and compliance thereo, and (e) results o,

ualit audit o, the 5o- - the ualit auditors.

" Disincentives. A part o, ,ee (up to 1%) should -e deducted ,or B (a) ma5or

accidents on the 5o-J (-) lac0 o, control on time and cost over run -eond 1%

(c) undue dela in dra*in+s decisions leadin+ to contractual claimsJ (d)

chan+es in personnel more than #%J (e) unsatis,actor ualit inde2 o, *or0

and (,) serious remar0s in the report o, ualit auditors. A committee should at

the time o, ,inal pament 5ud+e the e2act amount o, disincentive -ased on

suita-le norms

?-, Per2"r+an$e Appraa! Rep"r 4PAR5-

'.1?.1 At the end o, ever !onstruction upervision 5o- Per,ormance Appraisal Report o,the consultant *ill -e *ritten - PD revie*ed - !7M and countersi+ned - Mem-erNHAI. It *ill include pro,essional conduct ne+li+ence sa,et record ualit inde2documentation inte+rit time and cost overruns delas in this and decisions co"ordinationand relationship assessment ,rom ualit audit report an innovation or moderntechniues adopted etc. The report *ill -e attached to the consultantFs dossier.

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CHAPTER VI

RESPONSIBILITIES( POWERS AND DUTIES OF THE PARTIES TO THE

CONSTRUCTION CONTRACT( FIDIC IV

In order to revie* the NHDP *or0s it is essential that the role responsi-ilities and duties in

terms o, :IDI! conditions o, contract -e clearl understood.

-, T%e R"!e and Re#p"n#&b&!&&e# "2 E+p!"yer

C.1.1 The emploer has o-li+ations under -oth the applica-le Ga* o, the !ontract and

under the !onditions o, !ontract. The -asic responsi-ilities under the conditions o, contract

are +iven in !lause 1.1 111>#%#1 to #' #$ &% =# '> C% and C#. These coverB

Prior to the su-mission o, tenders provide to tenderers details o, the site

investi+ations and relevant hdrolo+ical data.

Determine the !ontract and dra* up the !ontract A+reement

Assi+n the !ontract

A+ree *ith the contractor the +eneral terms o, the third part insurance polic.

Appointment o, the 9n+ineer

Due consultation *ith the 9n+ineer

9mploer can limit the 9n+ineerFs po*er and can also dismiss the 9n+ineer

Provide possession o, site to ena-le the !ontractor to commence and

proceed *ith the or0s.

Permit the contractor to carr out the *hole o, the *or0s.

To provide instructions as and *hen the are reuired.

To nominate specialist su-"contractors and suppliers as and *hen the are

reuired.

Not to impede or inter,ere *ith the *or0s.

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To ta0e responsi-ilities o, the *or0s ,rom the date o, issue o, the certi,icate o,

su-stantial completion.

Pa *ithin the speci,ied time the amount certi,ied - the 9n+ineer a,ter the

deduction o, an previous paments on accounts.

Attempt to resolve disputes throu+h amica-le settlement under the provisions

o, su- clause C$.# -e,ore proceedin+ to ar-itration.

Remain lia-le ,or an un,ul,illed o-li+ation a,ter the issue o, the De,ects

Gia-ilit !erti,icate.

7o to ar-itration or !ourt

C.# I+p!e+ena&"n( S'per/&"n and E/a!'a&"n by E+p!"yer

C.#.1 The e2ecution o, the pro5ect *ill -e done throu+h a contractor *ho is competent,inanciall sound and o,,erin+ to do the *or0 at reasona-le price. To achieve this thecontractors should -e pre"uali,ied (or post"uali,ied) on the -asis o, detailed criteriatailored to suit the needs o, the pro5ect.

C.#.# :or supervisin+ the *or0 NHAI *ill +enerall emplo a competent constructionsupervision consultant. His appointment *ill -e routed throu+h a *ell"de,ined process o,selection -ased on com-ined evaluation o, technical and ,inancial proposals.

C.#.& PI3 (headed - the Pro5ect Director) *ill oversee the pro5ect on -ehal, o, NHAI. Tas0sand responsi-ilities o, PD are +iven in Para C.#.=. Principal role o, PI3 *ill -e to ensure thatthe pro5ect is e,,ectivel developed and implemented. PI3 ma -e headed - a 7M/D7M*ho *ill -e assisted - one or t*o en+ineers o, the level o, D7M/Mana+er *ho *ill -eposted at separate locations -roadl con,ormin+ to *or0 reuirement. PD *ill -e assisted- Accounts ,,icer and supportin+ sta,, ,or accounts and secretarial assistance.

C.& D'&e# "2 Pr"0e$ D&re$"r

C.&.1 Pro5ect Director *ill -e overall inchar+e o, the pro5ect *ithin his 5urisdiction. He *illensure timel acuisition o, land shi,tin+ o, utilities and removal o, o-structions. He *ill

provide liaison *ith other a+encies and +roups to ensure that all the local issues aresatis,actoril dealt *ith.

C.&.# He *ill supervise and monitor the per,ormance o, the construction supervisionconsultant and throu+h him o, the contractor. He *ill administer the po*ers vested *ithhim under the contract includin+ ma0in+ o, paments. He *ill oversee the la-orator andcarr out random chec0s o, *or0 as re+ards their uantit and ualit.

C.&.& He *ill superintendent that the ori+inal pre"uali,ied contractor is actuall *or0in+ andthat there is no un"o,,icial su-"lettin+ or -ac0"to"-ac0 arran+ement - the contractor toper,orm the contract or an part thereo, on his o*n -ehal,. I, the contract provides ,or a@oint ;enture or a su-"contractor PD should independentl *atch that the per,orm *ithinaccepted conditions and ,rame*or0 o, the contract. He *ill also chec0 up that the

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machiner and euipment as ori+inall promised are actuall *or0in+ on the pro5ect site. I,he should send his ,indin+ to the !7M ,or appropriate action.

C.&.= PD *ill report to the Headuarters criticalities in the implementation o, the pro5ect.He *ill provide the necessar inputs to the Headuarters as and *hen reuired. He *ill+ive his comments on variations time e2tension disputes and claims and present the case-e,ore DR9/DR< ad ar-itral tri-unal. He *ill ensure proper maintenance o, all relevantrecord that ma -e needed at an time in the ,uture to de,end cases -e,ore the ar-itratorsor in the courts. n trans,er di,,erences disputes claims and other matters to ena-le thesuccessor e,,ectivel *atch the interest o, NHAI.

C.&.' n completion o, the pro5ect he *ill *rite con,idential per,ormance appraisal report o,the supervision consultant and su-mit to the !7M. He *ill also receive the per,ormanceappraisal report o, the contractor put up to him - the supervision consultant and ,or*ard itto the !7M a,ter counter"si+nature/ his remar0s.

C.&.C n completion o, the De,ect Gia-ilit Period PD *ill carr out hal,"earl per,ormance

evaluation o, the pro5ect durin+ the li,e ccle o, the pro5ect.

-=O/era!! A##e##+en "2 Pr"0e$6

C.=.1 n completion o, pro5ect an assessment should -e prepared. This *ill inter aliaaddress pro-lems in respect o, cost overruns delaed completion ne* policies andprocedures adoptedJ mista0es madeJ issues o, dispute resolution and lessons ,or the,uture. upervision consultant *here considered appropriate ma -e as0ed to +ive a -rie,presentation.

C.=.# Durin+ the ccle o, the pro5ect si2"monthl appraisal o, the per,ormance o, the *or0sa+ainst their e2pected -ehaviour should -e made - the Pro5ect Director/ Re+ional ,,icer

and reasons ,or premature deterioration or ,all in servicea-ilit levels should -e e2plored.

-? Re/ed E#&+ae

C.'.1 As soon as an e2cess over ,inancial approval/ commitment -eond the permissi-le

limit is ,oreseen a revised estimate shall -e prepared sho*in+ the e2cess or savin+ over

each item or su-head and +ivin+ reasons there,ore. A revised estimate *ill not -e reuired

i, the increase in cost e2cludin+ that attri-uta-le to (i) price escalation (ii) increase in

statutor levels (iii) variations in e2chan+e rate is not more than the permissi-le limit.

Revised estimate *ill -e sanctioned - the authorit component to do so.

- T%e R"!e and Re#p"n#&b&!&y "2 %e En.&neer

C.C.1 It is onl ,rom an e2amination o, the *hole o, the conditions o, contract it is possi-le

to determine the role o, the 9n+ineer. The 9n+ineer is intended to act -oth as a+ent ,or the

9mploer in the process o, o-tainin+ ,or the emploer the pro5ect reuired and as an

independent person ,or the administration o, the contract and ,or the settlement o, disputes.

In :IDI! I; !lause #(C) the 9n+ineer is reuired to act impartiall *hen actin+ in the

24


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independent role. here he has to consult or see0 approval ,rom the emploer -e,ore

ma0in+ a decision then these have to -e stated in the !ondition o, Particular Application.

--,-, Ob!&.a&"n# "2 %e En.&neer6

The 9n+ineer is reuired toB"

"-serve the *or0s and test all materials

" Issue dra*in+s and instructions timeousl

" Record all ,acts and circumstances o, adverse conditions

"Approve the pro+ramme o, *or0s

" Monitor rate o, pro+ress

" !erti, completion o, *or0s

" rder variations in *ritin+

" ;alue variations and ,i2 ne* rates

" ;alue claims ,rom contractor

" Measures the uantities o, *or0 done

" Assure paments to su-contractor

" !erti, monthl certi,icates

" 9nsure all maintenance *or0s are done

" ;alue the *or0s at determination o, contract

" Resolve disputes in ,irst instance (9n+ineerFs decision)

--,-1 P")er# "2 En.&neer#

" Issue instructions and dra*in+s re+ardin+ the *or0

" 92plain am-i+uities in the document

" Approve or re5ect the part o, *or0s

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" rder additional or varied *or0s

" uspend the *or0

" 7rant e2tension o, time

" !erti, paments to the contractor

" Decide disputes in ,irst instance

" Issue certi,icate o, completion

C.C.# The !onsultant has a num-er o, di,,erent roles *hich can -e e2amined as ,ollo*s

under various !lauses o, :IDI! I; B

Desi+ner !lauses C$'1

8ualit controller Administration and Mana+er (upervisor)

!lauses #'1=1$1>#%&1&&&' to =% ==

=C=>'%'1'='C'$'?'> and C'.

;alue and !erti,ier !lauses =? => '# '& '> C% C# C& C> and $%

Ad5udicator !lause C$

(not 8uasi" ar-itrator)

Po*ers and Duties o, the 9n+ineers

C.C.#.1 The Po*ers and duties o, the 9n+ineer *hich can -e active reactive and passive

are de,ined - the speci,ic *ordin+ used in the various clauses B

Accept 1#.# &$.&

Ad5ust '.#

A+ree ==.# '#.1 '#.# '#.= '&.& 'C.1 C%.C.

Appear 1=.#

Appoint #.=

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Approve $.# ?.# 1'.1 &?.1 '#.= 'C.1 '$.# '>.1 C%.1 C%.' C%.C

Ascertain 'C.1 C&.&

Assess '&.=

Authorit C.# '?.#

!erti, =>.1 '&.' '>.' C%.# C%.& C%.' C&.1 C&.# C&.&

!hec0 1$.1

!on,irm 'C.1

!onsent =.1 C.1 1=.1 1=.= ='.1 =C.1 '=.1K

!onsidered 1'.1 '#.= '&.= '&.' C=.1

!onsult #$.1 &%.& &C.'&$.= &?.# &>.# =%.# =#.# ==.1 ==.& =C.1 =>.=

'%.1 '#.1 '#.# '#.= '&.' C=.1 C'.' C'.? C>.= $%.#

!op 1$.1 #$.1 &%.& &%.& &1.# &C.' &$.= &?.# &>.# =%.# =#.# ==.1 ==.#

==.& =C.1 =>.& =>.= '%.1 '#.1 '#.# '#.= '&.' 'C.1 '?.1 '?.# '>.&

'>.= C%.& C&.# C=.1 C'.& C'.' C'.? C>.= $%.#.

!orrect C%.=

Decision C$.1

Dele+ate #.&

Demand '>.'

Determine 1$.1 #$.1 &%.& &%.& &1.# &C.' &$.= &?.# &>.# =%.# =#.# ==.1 ==.#

==.& =C.1 =>.& =>.= '%.1 '#.1 '#.# '#.= '&.' 'C.1 '?.1 '?.# '>.&

'>.= C%.& C&.# C=.1 C'.& C'.' C'.? C>.= $%#

Direct '%.1

Disa+ree '#.1 '#.# C%.C

Disapprove #.& &$.'

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9nsure 1.' #.1

92amine &?.1

92plain '.#

:i2 '#.1 '#.# C&.#

Inspect &$.# =>.# '&.#

Instruct '.# 1&.1 #$.1 &C.1 &?.# &>.1 =%.1 =%.& =?.1 =>.# '%.1 '1.1 '1.#

'#.# '#.= '&.# '?.1 '?.# '>.= C&.=

Investi+ate C&.#

Issue C.& $.1 #%.1 =?.1 =?.& =>.& '#.= '>.' C%.1%

Intend '#.#

Measure &?.1 'C.1

Modi, C%.=

Nominate '>.1

Notice =1.1 =C.1 'C.1 C$.1

Noti, 1$.1 #%.& &%.& &1.# &C.' &$.= &?.# &>.# =%.# =#.# ==.1 ==.& =C.1

=?.1 =>.& =>.= '%.1 '#.1 '#.# '#.= '&.' '?.1 C=.1 C'.& C'.' C'.?

C>.= $%.#

-5ect 1C.# &$.=

-tain #.1

mit C%.=

pinion 1C.# &%.& &>.1 =%.1 =C.1 =?.1 =>.& =>.= '1.1 '#.1 '#.# '#.= C%.&

C&1 C=.1

Permission =%.&

Prepare 'C.1

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Prescri-e &'.1 C%.1

Reduce C%.=

Re,er C&.#

Re5ect &$.=

Reuest 1=.# &1.# &$.=

Reuire 1=.1 1=.& 1C.# 1$.1 1?.1 1>.1 #%.& &1.1 &'.1 &C.1 &C.= '&.& 'C.1

C'.&

Revie* ==.& 'C.1

atis, 1&.1 1$.1 #%.# &&.1 &C.= =?.1 =?.# =>.# '#.= '&.' '>.' C#.1

elect &C.1 '>.1

i+n '#.= C#.1

peci, =?.1

Test &$.#

;ar '1.1 'C.1

;eri, '&.= C%.C

arn C&.1

hile C&.1

- T%e En.&neer# Repre#ena&/e

C.$.1 The 9n+ineerFs Representative is responsi-le to the 9n+ineer to *atch and supervise

the construction and completion o, the or0s. He has no authorit to relieve the !ontractor

o, an o, his duties or o-li+ations under the !ontract. He ma not order an *or0 involvin+

dela or e2tra pament - the 9mploer unless this is e2pressl dele+ated to him.

C.$.# The 9n+ineerFs Representative is responsi-le to the 9n+ineer to *atch and supervise

the construction and completion o, the or0s. He has no authorit to relieve the contractor

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o, an o, his duties or o-li+ation under the !ontract. He ma not order an *or0 involvin+

dela or e2tra pament - the 9mploer unless this is e2pressl dele+ated to him.

C.$.& The 9n+ineer ma dele+ate to the 9n+ineerFs Representative or to an other person

responsi-le to the 9n+ineer an o, the duties or authorities vested in the 9n+ineer *ith thee2ception o, !lauses =1 == =? C#m C' C$ and C>. (This is stated in the 7uide to 3se o,

:IDI! !onditions o, !ontract ,or !ivil 9n+ineerin+ !onstruction). An such dele+ation must

-e in *ritin+ and does not come into e,,ect until received - the !ontractor.

- T%e Re#&den En.&neer

C.?.1 There must -e a distinction made -et*een the 9R and R9. The LResident 9n+ineer

is a title -esto*ed on an individual - the ,irm o, consultants *ith the -lessin+ o, the client.

The title has no contractual si+ni,icance. There ma or ma not -e a Resident 9n+ineer on

site *ho ma or ma not -e the 9n+ineerFs Representative.

C.?.# The consultants appointed ,or the supervision o, the *or0s e2ecuted - the civil

contractors are inter alia reuired to dischar+e the ,ollo*in+ duties. It ma -e seen

*hether the duties are -ein+ dischar+ed properl.

The must per,orm the services and carr out their o-li+ations *ith due dili+ence

e,,icienc and econom in accordance *ith +enerall accepted pro,essionaltechniues and practices o-serve sound mana+ement practices and emplo

appropriate advanced technolo+ and sa,e methods.

Durin+ the term o, the contract the should not indul+e in an -usiness or

pro,essional activities *hich *ould con,lict *ith the activities assi+ned to them under

the contractJ or a,ter the termination o, this contract such other activities as ma -e

speci,ied in the pecial !onditions o, the !ontract (!).

The must ta0e out and maintain at their o*n cost -ut on the terms and conditions

approved - the client insurance a+ainst the ris0s and ,or the covera+e as shall -e

speci,ied in the !J

At the clientFs reuest the must provide evidence to the client sho*in+ that such

insurance has -een ta0en out and maintained and that the current premia have

-een paid.

The must +ive notice to the contractor o, an de,ects -e,ore the end o, the de,ectslia-ilit period *hich -e+ins at completion and is de,ined in the contract data.

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The must e2tend the completion date i, a compensation event occurs or a variation

is ordered *hich ma0es it impossi-le ,or completion to -e achieved - the

completion date.

The must chec0 the contractorFs *or0 and noti, the contractor o, an de,ects thatare ,ound.

The must o-tain the clientFs prior approval in *ritin+ -e,ore ta0in+ an o, the

,ollo*in+ actionsB

9nterin+ into a su-contract ,or the per,ormance o, an part o, the services

The must su-mit to the client the reports and documents speci,ied in ! in the

,orm num-ers and *ithin the periods set ,orth therein.

I, the client ,inds that an o, the personnel has committed serious misconduct or has

-een char+ed *ith havin+ committed a criminal action or has reasona-le cause to

-e dissatis,ied *ith the per,ormance o, an o, the personnel then the consultants

must at the clientFs *ritten reuest speci,in+ the +rounds thereo, provide as a

replacement persons *ith uali,ications and e2perience accepta-le to the client.

-; O%er er+# and $"nd&&"n# app!&$ab!e " #'per/&"n $"n#'!an# are a# 2"!!")#6

The must not accept ,or their o*n -ene,it an trade commission discount or

similar pament in connection *ith activities pursuant to the contract under their

supervision or to the services or in the dischar+e o, their o-li+ations under the

contract.

Durin+ the term o, the contract and a,ter its termination the consultants are

disuali,ied ,rom providin+ +oods *or0s or services other those stipulated ,or an

pro5ect resultin+ ,rom or closel related to the services.

All plans dra*in+s speci,ications desi+ns reports and other documents and

so,t*are su-mitted - the consultants in accordance *ith ! shall -ecome and

remain the propert o, the client.

The consultants shall have no claim ,or additional costs arisin+ out o, or incidental to

an removal and/or replacement o, personnel.

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The consultantsF total remuneration shall not e2ceed the contract price and shall -e

a ,i2ed lump sum includin+ all sta,, costs su- consultantsF costs printin+

communications travel accommodation and the li0e and all other costs incurred

- the consultant in carrin+ out the services descri-ed in !.

-, T%e C"nra$"r# Re#p"n#&b&!&&e#6 The !ontractorFs ma5or responsi-ilities are

listed

The !ontractorFs primar o-li+ations are contained in !lauses $. ?. 11 1# 1& 1=

1' 1C 1$ 1> #% #1 ## #& &= &C =1 and =&.

!onstruct and complete the or0s so ,ar as it is phsicall and le+all possi-le

*ithin the time ,or completion as contemplated in the contract.

Provide all la-our and materials !ontractorFs 9uipment Temporar or0s transport

as is speci,ied in or reasona-l to -e in,erred ,rom the !ontract.

To -e responsi-le ,or the desi+n or speci,ication o, the Permanent or0s onl as

ma -e provided in the !ontract in *hich he shall e2ercise all reasona-le s0ill care

and dili+ence.

Ta0e ,ull responsi-ilit ,or the adeuac sta-ilit and sa,et o, all operations andmethods o, construction maintainin+ the ite in an orderl and sa,e state providin+

and maintainin+ the ite in an orderl and sa,e state providin+ and maintainin+ all

li+hts +uards ,encin+ *arnin+ si+ns and *atchin+.

To -e responsi-le ,or the interpretation o, the site investi+ations and hdrolo+ical

data provided - the 9mploer to have inspected and e2amined the site and

satis,ied himsel, o, the correctness and su,,icienc o, the rates and prices to cover

all his o-li+ations under the !ontract.

Provide a pro+ramme sho*in+ the order in *hich he proposes to carr out the

or0s to ensure completion *ithin the speci,ied times and method statements

sho*in+ ho* the or0s *ill -e carried out.

Provide adeuatel uali,ied superintendence ,or the construction and maintenance

o, the or0s.

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To -e responsi-le ,or the true and proper settin+ out o, the or0s and the provision

o, all necessar euipment and la-our.

To ta0e care o, the or0s and the materials plant and euipment ,or incorporation

into the permanent or0s ,rom the !ommencement Due to the date o, issue o, the!erti,icate o, u-stantial !ompletion e2cept ,or outstandin+ *or0s.

Provide securities indemnities and insurances in a ,orm accepta-le to the 9mploer.

All materials and *or0manship to compl *ith the reuirements o, the !ontract.

To commence the or0s as soon as is reasona-l practica-le a,ter the or0s

!ommencement Date ad proceed *ith due e2pedition and *ithout dela.

u-stantiall complete the or0s *ithin the time or times prescri-ed in the !ontract.

A,ter su-stantial completion to complete the *or0s and e2ecute an outstandin+

*or0 and remed de,ects.

Noti, the 9mploer *henever an event occurs *hich is li0el to increase the cost o,

the *or0 or time ,or completion.

-,, T%e C"nra$"r# A.en

C.11.1 !lause 1'(#) reuires the !ontractor to nominate a competent and authoried a+ent

or representative *ho has to -e approved in *ritin+ - the 9n+ineer to -e ,ull time on site

to -e ,ull responsi-le ,or the superintendence and sa,et o, the or0s and to receive

instructions ,rom the 9n+ineer or 9n+ineerFs Representative.

C.11.1 He also has responsi-ilities to the !ontractor to ma0e a pro,ile *hich ma at times

cause a con,lict o, interest *ith re+ard to ualit o, *or0manship and rate o, pro+ress.

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CHAPTER VII

Prepara&"n "2 C"nra$ D"$'+en# and Tender E/a!'a&"n

$.1 NHAI has entered into various tpes o, contracts ,or e2ecution o, NHDP as +iven -elo*B

:or preparation o, DPR

:or construction o, the hi+h*as (civil contracts)

:or supervision o, the construction (upervision !onsultants)1

:or construction o, hi+h*as under


35/130

A minimum num-er o, items o, the plant and machiner reuired ,or the pro5ect

are mentioned in -id document

The applicant should +ive an underta0in+ to provide all the plant and machiner

reuired ,or the pro5ect

Personnel !apa-ilities

The applicant to suppl +eneral in,ormation on the mana+ement structure o,

the ,irm and to ma0e provision ,or suita-l uali,ied personnel to ,ill the 0e

positions as reuired durin+ contract implementation


36/130

o, poor per,ormance such as a-andonin+ the *or0s not properl completin+ the

contract inordinate delas incompletion liti+ation histor or ,inancial ,ailures or

de-arrin+ ,rom NHAI *or0s etc.J

" !onstruction 92perienceB

The applicant should provide evidence o, success,ul completion or su-stantial

completion *ithin the last si2 ears at least one contract pertainin+ to hi+h*as

(road and/or -rid+e *or0s) airport run*a o, sie at least =% o, the value o,

the contract applied ,or.

" @oint ;enturesB

@oint ;enture partners *ould -e limited to three

ne partner to -e nominated as In " char+e durin+ the pre"uali,ication and -iddin+

periods and in the event o, a success,ul -id durin+ contract e2ecution. The In"char+e to -e authoried to incur lia-ilities and all partners o, the @; to -e

lia-le 5ointl and severall

@oint ;enture ummar

Names o, all partners o, a 5oint ventureB"

Ma5or Partner

Partner (


37/130

;olume I; that contains the Dra*in+s

-= In#r'$&"n# " ender#6

$.=.1 !lear instructions are reuired to ena-le tenderers to complete the documents

correctl and in con,ormit *ith the procedures *hich the 9mploer has to ,ollo* Pu-lic

Authorities have to to ensure impartialit and transparenc in the tender process and

compliance *ith tender instructions is essential.

ithout +oin+ into an detail the list o, items set out -elo* +ives an idea o, all the issues

that need to -e dealt *ith to achieve a success,ul tender outcome.

/ listin+ o, the component documents comprisin+ the tender document.

/ Method o, completion o, the document

/ chedules to -e completed - tenderer

/ In,ormation relatin+ to the site inspection

/ Alterations to documents and conditions applin+ to departures and

modi,ication

/ Remedies applica-le in the cases o, am-i+uities errors or discrepancies

/ tipulations *ith respect to su-mission o, alternative tenders

/ ecurit to -e provided - the success,ul tenderer tender deposit

/ :orm and deliver o, tender/ho* *hen and *here/ ;alidit period

/ Ad5udication

/ Disuali,ication o, tender

/ !onseuences o, *ithdra*al o, tender

/ Acceptance or re5ection - the 9mploer

/ u,,icienc o, tender

/ 9vidence o, e2perience and suita-ilit o, the tenderer period ,or completion

o, the *or0s/ :orei+n e2chan+e ris0s

/ ;alue added ta2

/ tamp duties/ *ho pasQ

/ Gicences and receipts

/ Gimitations on preliminar and +eneral items

-?Genera! Sr'$'re "2 %e D"$'+en

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$.'.1 In most en+ineerin+ contracts the *ritten contract document is normall prepared -the 9mploer or his !onsultin+ 9n+ineer. :i+ure & sho*s the steps involved in thepreparation o, contract a+reement. Pro5ects are o,ten comple2 costl and sometimescontain hi+her than normal levels o, uncertaint. These circumstances reuire thate2tensive documents are provided in order to de,ine the ri+hts duties responsi-ilities ris0sand o-li+ations o, the parties to the contract. The responsi-ilities o, the 9n+ineer *ho is nota part to the contract have also to -e de,ined. The contract documentation there,oreplas a crucial role in the contract and as such it should -e as comprehensive as possi-le.:i+ure = +ives an e2ample sho*in+ the di,,erent documents *hich constitute a !ontractDocument.

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-?-1 :orm o, Tender

$.'.#.1 The :orm o, Tender is the *ritten o,,er si+ned - the Tenderer to per,orm thecontract and states the price ,or *hich this *ill -e done. The acceptance - the 9mploero, this o,,er sets up the !ontract -et*een the t*o parties.

-?-: 7eneral !onditions o, !ontract (7!!5

$.'.&.1 The 7!! provide the le+al -asis o, the contract and are applica-le to a multitude o,di,,erent contracts. Normall :IDI! conditions o, contract are ,ollo*ed on most o, theInternational !ontracts.

-?-= pecial conditions o, contract

$.'.=.1 The pecial !onditions o, !ontract adapt or modi, the 7!! to meet the speci,ic

reuirements o, an 9mploer and/or to cater ,or an di,,erent or uniue situation that mi+ht-e applica-le to a particular pro5ect or a particular site. pecial !onditions o, !ontract alsoadd ne* conditions *hich ma -e considered necessar. As ,ar as status is concernedreuirements and provisions o, the pecial !ondition o, !ontract al*as supersede thoseo, the 7eneral !onditions o, !ontract.

-?-? tandardised peci,ication

$.'.'.1 peci,ications deal *ith technical and phsical matters amon+st *hich areB

Properties o, materials to -e used in the *or0s tandards o, *or0manship Descriptions o, ho* *or0 items are to -e measured ,or pament purposes and ho*

the are to -e paid ,or

$.'.'.# The tandard peci,ications are the technical counterpart o, the 7eneral !onditionso, !ontract. The MRTH tandard peci,ication ,or Road and


42/130

$.'.C.& The -ill o, uantities is normall divided into sections.

The ,irst section *ill normall cover L7eneral Items or LPreliminaries. This *ould coverB

!onventional reuirementsB Per,ormance -onds insurance o, the or0s and third partinsurance.

peci,ied reuirementsB Accommodation services plant temporar *or0s (timed and,i2ed) supervision and la-our

Method Related !har+esB !ontractorFs accommodation services plant

(Timed and :i2ed) temporar *or0s supervision andla-our

Provision umsB or0 not et ,ull de,ined -ut *hich the !ontractor *illpro-a-l -e reuired to carr out.

Da *or0B The Da *or0 chedule *ill comprise either chedules o, Da*or0s (rates and prices) carried out incidental to !ontractor0 issued - the :ederation o, !ivil 9n+ineerin+!ontractors *ith a provision ,or the !ontractors to ma0epercenta+e additions/deductions to the la-our plant materialsand supplementar char+es.

or

A list o, the various classes o, la-our plant and materials ,or *hich Da *or0 rates andprices are to -e inserted - the tenderers to+ether *ith a statement o, the conditions under

*hich the contractor shall -e paid.

Prime !ost ItemsB The estimated price o, *or0 to -e carried out - a ENominatedu-"conductor or supplier. The !ontractor is +iven theopportunit to add a sum to cover Ela-oursF. the provision o,access *or0in+ space the services and +eneral attendancela-our etc and a percenta+e o, the Prime !ost item to coverthe Main !ontractorFs pro,it and overheads.

The remainin+ ections cover the measured or0s *hich *ill -e su-5ect to re"measure.

!ertain Items have the *ordin+ (Provisional 8uantit) included in the Item Description to*arn the !ontractor that the uantities ma var considera-l so that he ma ta0e it intoaccount *hen pricin+.

The su-"total o, each ection is carried ,or*ard to the 7rand ummar. A 7eneral!ontin+enc Allo*ance is normall added to the total o, the Part ummaries. This *ould -ein the ,orm o, a percenta+e o, the total o, the Part ummaries. It is normal practice to allo*tenderers to insert a lump sum addition or deduction as an ad5ustment Item. It should -ede,ined in the Pream-le to the


43/130

-?- Dra*in+s

$.'.$.1 It is a ver true sain+ that a picture saves a thousand *ords. The -etter the picturethe more *ords are saved. The dra*in+s *hich ,orm part o, the contract documentationshould -e in su,,icient detail to ena-le a contractor to determine as precisel as possi-le*hat is reuired o, him. :rom the detail provided he should -e a-le to ,ormulate hisconstruction plan prepare his pro+ramme and evaluate possi-le alternative solutions i,these are permitted.

$.'.$.# The scale o, the dra*in+s should al*as -e su,,icient to allo* the !ontractor to readthe te2t and the dimensions and an other relevant in,ormation. ne dra*in+ must sho*the localit o, the *or0s to+ether *ith all access details.

$.'.$.& Tender dra*in+s ma or ma not -e construction dra*in+s -ut it must -eremem-ered that an ma5or alteration to a tender dra*in+ is in ,act a variation to thecontract. hile it is desira-le that all desi+ns and plans should -e completed -e,oretenders are called it is not essential. As lon+ as su,,icient details are provided to ena-le

accurate pricin+ and plannin+ additional dra*in+s can sa,el -e issued to the !ontractordurin+ the course o, the contract *ithout pre5udicin+ his pro+ram. This is the norm on ma5orcontracts.

-?- Form o, Tender and Appendi2 to the Tender

$.'.?.1 Appendi2 to the TenderB Throu+hout the 7eneral !onditions o, !ontract re,erenceis made to certain in,ormation that shall -e Eas named in the Tender. These items arethose that *ill var or alter ,rom contract to contract or ,rom emploer to emploer. uchitems include the amount o, the securit duration o, suret time ,or completion amount o,penalt percenta+e retention dispute resolution procedures insurance reuirements.

These items are listed in the Appendi2 to the tender.

$.'.?.# Anne2ure to the TendersB These papers are attachments to the :orm o, Tender andare desi+ned to elicit additional in,ormation ,rom the Tenderers. The in,ormation is reuired(i, there has not -een a process o, pre"uali,ication) to ena-le the 9mploer to assess theTenderersF competence to e2ecute the *or0. Almost the attachments could -e B

/ chedule o, past 92perience

/ chedule o, Ga-our and Plant ,or the pro5ect

/ Provisional Pro+ramme o, or0 ,or the !ontract

/ Anticipated monthl earnin+s/ !erti,icate o, Attendin+ ite Inspection

/ Authorit ,or 9mploer to conduct ,inancial investi+ations

/


44/130

-?-; Pro",orma

-?-;-, It is customar to include a tpical pro",orma o, the !ontract A+reement the :orm o,

uret Tender


45/130

responsive (con,ormin+ to tender documents) are evaluated. The non"responsive tendersare re5ected.

$.C.& 9valuation serves to determine *hich is the most advanta+eous tender considerin+price and other relevant ,actors re,erred to in the tender documents.

$.C.&.1 9valuation Parameters

:inancial

Avera+e annual turnover -id capacit liuid assets

Technical

Personnel r+aniation plant and euipment

92perience in imilar or0s Trac0 Record

atis,actor timel completion 6 liti+ation

$.C.&.# 9valuation o, Tenders


46/130

- C"nd&&"n# "2 C"nra$6

As per the standard -iddin+ document dul modi,ied as per local conditions


47/130

c. 9uipment reuirements

d. 92perience reuirements

e. Giti+ation in,ormation

-- A)ard and e


48/130

The contract shall emplo the 0e personnel named in the chedule o, 4e

Personnel as re,erred to in the !ontract Data to carr out the ,unctions stated in

the schedule or other personnel approved - the 9n+ineer.

The contractor shall provide in the 5oint names o, NHAI and the contractor

insurance cover ,rom the start date to the end o, the de,ects lia-ilit period.

The contractor shall carr out all instructions o, the 9n+ineer pertainin+ to *or0s.

The contractor shall permit NHAI to inspect the contractorFs accounts and

records relatin+ to the per,ormance o, the contractor and have them audited -

auditors appointed - the NHAI i, so reuired - NHAI.

ithin the time stated in the !ontract Data the contractor should su-mit to the

9n+ineer ,or approval a pro+ramme sho*in+ the +eneral methods

arran+ements order and timin+ ,or all the activities in the *or0s alon+ *ithmonthl cash ,lo* ,orecast.

The contractor shall su-mit to the 9n+ineer ,or approval an updated

pro+ramme at intervals no lon+er than the period stated in the !ontract Data.

I, the 9n+ineer instructs the contractor to carr out a test not speci,ied in the

speci,ications to chec0 *hether an *or0 has a de,ect and the test sho*s that it

does the contractor shall pa ,or the test and an samples.

9ver time notice o, a de,ect is +iven the contractor shall correct the noti,ied

de,ect *ithin the len+th o, time speci,ied - the 9n+ineerFs notice.

The contractor shall pa liuidated dama+es to NHAI at the rate stated in the

Data ,or each da that the completion date is later than the completion date (,or

the *hole o, the *or0s or the milestone as stated in the !ontract Data).

I, the contractor achieves completion o, the *hole o, the *or0s prior to the

completion date prescri-ed in contract data NHAI shall pa to the contractor a

sum stated in the !ontract Data as -onus ,or ever completed month *hich shall

elapse -et*een the date o, completion o, all items o, *or0s as stipulated in thecontract includin+ variations ordered - the 9n+ineer and the time prescri-ed.

Per,ormance securit (includin+ additional securit ,or un-alanced -ids) shall -e

provided to NHAI no later than the date speci,ied in the GoA and shall -e issued

in an amount and ,orm and - a -an0 or suret accepta-le to NHAI and

denominated in Indian Rupees. The per,ormance securit shall -e valid until a

date #? das ,rom the date o, e2pir o, de,ects lia-ilit period and the additional

securit ,or un-alanced -ids shall -e valid until a date #? das ,rom the date o,

issue o, the certi,icate o, completion.

48


49/130

Goss or dama+e to the *or0s or materials to -e incorporated in the *or0s

-et*een the start date and the end o, the de,ects correction periods shall -e

remedied - the contractor at the contractorFs cost i, the loss or dama+e arises

,rom the contractorFs acts or omissions.

The -idder shall ,urnish as part o, his -id a -id securit in the amount as sho*n

in the I:< document ,or this particular *or0.

An -id not accompanied - an accepta-le -id securit shall -e re5ected - the

NHAI as non"responsive.

The -id securit shall -e ,or,eited

" i, the -idder *ithdra*s the -id a,ter -id openin+ durin+ the period o, -id

validit

/ I, the -idder does not accept the correction o, the -id price pursuant to o,thecondition o, contract

49


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CHAPTER VIII

COMMENCEMENT OF WORKS AND CONTRACT MANAGEMENT

?.1 A,ter si+nin+ the !ontract and issue o, Getter o, Acceptance the ,ollo*in+ steps -ecome

mandatorB

(a) The 9n+ineer instructs the !ontractor to E!ommence the or0sF.

(-) The !ontractor *ithin the stipulated time su-mits to the 9n+ineer ,or his

consentB

(i) Pro+ramme in such ,orm and detail as the 9n+ineer reasona-l prescri-esJ (ii)

methods statement *hich the !ontractor proposes to adopt ,or e2ecution o, the or0sand (iii) 8ualit Assurance Plan onl 7eneral Procedures at this sta+e.

(c) The emploer provides to the !ontractor total or partial possession o, site.

?.# Pr".ra++e and M&!e#"ne#

/ 9n+ineer in consultation *ith contractor schedules the construction activities

as per !lause 1= pro+ramme

/ A+ree dates ,or commencement and possession o, site.

/ Provisional dates ,or provision o, ,urther in,ormation - 9n+ineer li0e

dra*in+s schedule o, various activities related to pro+ramme nominated

su-contractor etc.

/ A+reement *ith 9R/R9 ,or measurement correspondence pro+ress

meetin+s and reports etc

?.& 3'a!&y A##'ran$e

50


51/130

?.&.1 8ualit Assurance should -e put in place to B (i) +ive con,idence that per,ormance at

all levels and sta+es o, construction is -ein+ mana+ed appropriatel and (ii) provide

documented evidence that all speci,ied reuirements are met. This *ill -e achieved

throu+h a structured arran+ement comprisin+ the ,ollo*in+ elements B

4a5 3'a!&y A##'ran$e Man'a! 43AM5 "2 %e E+p!"yer

8AM or NHAI spells out the ualit polic o, the Authorit the various duties o,

the contractors the reuirements o, ualit assurance as per I">%%% *or0in+

out o, ualit inde2 re,erence to IR! +uidelines use o, standard ,orms ,or

di,,erent o-5ectives etc. This *ill set the minimum -enchmar0.

(-) S'per/&"n Man'a! "2 %e S'per/&"n C"n#'!an

This *ill -e 5o- speci,ic and ela-oration o, 8AM as applica-le to that 5o-. It *ill

em-race the consultantFs arran+ement ,or ualit assurance his internal ualit

audits the various approvals to -e o-tained ,rom time to time ,or di,,erent items

non"con,ormin+ procedures detailed pro",orma ,or documentation etc.

(c) 3'a!&y Mana.e+en P!an 43MP5 "2 %e C"nra$"r

8PM to -e su-mitted - contractor ,or the su-5ect *or0 *ill detail his o*n ualit

control measures and ualit or+aniation -oth on and o,, the site detailed

methodolo+ (to -e +ot approved ,rom the 9n+ineer) ,or di,,erent items

descri-in+ various processes controls euipments to -e used cali-ration site

la-orator non"con,ormin+ procedures handlin+ and stora+e and such other site

reuirements to ensure ualit product.

4d5 3'a!&y A'd&

It *ill -e an independent e2amination to determine *hether ualit activities and

related result compl *ith planned arran+ements and *hether these

arran+ements are implemented e,,ectivel and are suita-le to achieve

o-5ectives.

?.&.# Indian Roads !on+ress has pu-lished t*o +uidelines *hich can -e re,erred to B

(a) IR!B PB '$"#%%% E7uidelines on 8ualit stems ,or RoadF

51


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(-) IR! BPB=$"1>>? E7uidelines on 8ualit stems ,or Road


53/130

?.=.C Purchasin+

?.=.C.1 The !ontractor shall esta-lish and maintain documented procedures to ensure that

(i) all purchased products con,orm to speci,ied reuirementsJ (ii) the are handled stored

com-ined *ith other products installed and used in accordance *ith the manu,acturerFs

recommendations and (iii) the materials are compati-le *ith the other products and *or0s.

-=- Pr"d'$ Iden&2&$a&"n and ra$eab&!&y

?.=.$.1 The contractor shall maintain data and documentation that allo* product

identi,ication and tracea-ilit durin+ all sta+es o, production deliver and construction. The

contractor shall identi, all samples and test results *ith the ,ield locations to *hich the

relate. or0 under the !ontract shall -e su-divided into lots or discrete *or0 areas and

controlled in accordance *ith the 9n+ineerFs reuirements.

?.=.? Process !ontrol

?.=.?.1 The contractor shall identi, all ,actors a,,ectin+ the ualit o, the product and plan

the production installation and processes to ensure that these are carried out under

controlled conditions. The !ontractor shall document the decisions on the reuirement and

content o, the Technical Procedures or Process !ontrol Plans.

?.=.> Inspection and Testin+

?.=.>.1 The !ontractor shall esta-lish inspection and test plans ,or all manu,acturin+ and

construction activities in order to veri, that the speci,ied reuirements are met. The

seuence o, all activities identi,ied in the Inspection and Test Plans shall -e concisel

descri-ed in the process control documentation or - a process ,lo* dia+ram.

?.=.>.# The 9n+ineer shall -e +iven access in connection *ith or throu+h the !ontractor to

all la-oratories and other ,acilities used ,or ualit control inspections and tests. The

!ontractor shall esta-lish and maintain a sstem to ensure and demonstrate that all

53


54/130

products or parts o, products reuirin+ inspection and/ or testin+ are so inspected and /or

tested.

?.=.>.& :reuenc o, testin+ shall -e appropriate to veri, con,ormit and shall not -e less

than stated in the speci,ications. here no minimum ,reuenc o, inspection or testin+ is

stated in the peci,ication the !ontractor shall nominate appropriate ,reuencies in the

Inspection and Test Plan (s) to -e approved - the 9n+ineer.

?.=.1% Inspection and Test tatus

?.=.1%.1 Records shall -e maintained to identi, inspection and test status o, all *or0s

under the !ontract.

?.=.11 !ontrol o, Non"con,ormin+ Product

?.=.11.1 The !ontractor shall esta-lish an appropriate method ,or identi,ication and control

o, all occasions *here the product or service ,ails to pass an inspection or test in

accordance *ith the de,ined acceptance criteria.

?.=.11.# here con,ormit cannot -e achieved either - re*or0in+ or repair the !ontractor

shall noti, the 9n+ineer o, the non"con,ormit and record it in an appropriate re+ister. The

non con,ormance report *ill indicate the proposed disposition calculations o, an

deductions and *hen the disposition is to -e underta0en.

?.=.11.& I, surveillance or an audit - the 9n+ineer indicates a non"con,ormin+ product that

has not -een addressed - the non"con,ormance report - the contractor the 9n+ineer *illissue a non"con,ormin+ product noti,ication.

?.=.11.= A non"con,ormin+ product shall neither -e covered up nor -e ,urther -uilt in unless

a disposition has -een accepted - the 9n+ineer and implemented - the contractor.

?.=.1# Preventive and !orrective Action

?.=.1#.1 The !ontractor shall revie* analse and record the cause o, all detected non"con,ormities and develop corrective action to eliminate the cause o, non"con,ormities. This

54


55/130

shall include -oth the determination o, immediate action to prevent recurrence as *ell as

lon+"term corrective action.

?.=.1& !ontrol o, 8ualit Record-

?.=.1&.1 The !ontractor shall esta-lish and maintain documented procedures ,or

identi,ication collection inde2in+ accessin+ ,ilin+ stora+e maintenance and disposition o,

ualit records. 8ualit records shall -e maintained to demonstrate con,ormance to the

reuired ualit and the e,,ective operation o, the ualit sstem. In case o, non"

con,ormities records o, repair recti,ication retestin+ inspection and acceptance shall -e

0ept.

?.=.1&.# The records shall -e so stored and maintained that the are easil retrieva-le and

are in appropriate ,acilities/ environment to minimie deterioration or dama+e and to

prevent loss.

?.=.1&.& The !ontractor shall ma0e the ualit records availa-le to the 9n+ineer at all

reasona-le times and *here reuested - the latter permit him to ma0e copies.

?.' W"r> Pr".ra++e

?.'.1 The !ontractor *ill *ithin the speci,ied period prepare construction pro+ramme ,or

su-mission to and approval o, the 9n+ineer. The pro+ramme should sho* the proposed

order o, *or0 and dates ,or commencement and completion o, various sta+es. The

pro+ramme should include B

(a)


56/130

(v) a-le to sho* realistic reductions o, output o, relevant activites durin+ the

monsoon periodJ

(vi) not structured in a manner as to e2ploit an pendin+ action on the part o,

the 9mploer ad

(vii) desi+ned to provide ,or periodic updatin+.

?.C Re/ed Pr".ra++e

?.C.1 I, the pro+ress o, *or0 is ,allin+ si+ni,icantl -ehind schedule or the !ontractor is not

,ollo*in+ the pro+ramme the !ontractor shall produce at the reuest o, the 9n+ineer a

revised pro+ramme sho*in+ modi,ications to ensure completion o, the or0s *ithin the

Time ,or !ompletion. Impliedl the revised pro+ramme *ill contain all the supportin+

details o, revised resources. I, the !ontractor ,ails to do so the 9n+ineer ma *ithhold the

amount stated in the !ontract Data ,or such de,ault ,rom the ne2t interim pament

certi,icate and continue to *ithhold the pament until the ne2t pament a,ter the date on

*hich the overdue pro+ramme has -een su-mitted.

?.$ Me%"d Sae+en

?.$.1 The !ontractor shall provide a +eneral description o, the arran+ements and methods

he proposes to adopt ,or the e2ecution o, the *or0s ,or approval o, 9n+ineer -e,ore hand.

These *ould include environment mana+ement plan durin+ construction sta+e and tra,,ic

diversion/ openin+ o, roads as temporar measures.

?.$.# These methods statement shall -e *ritten in the ,orm o, various steps in the reuired

seuence supplemented - s0etches *here necessar and shall -e sel, e2planator. No

chan+e shall -e made - the !ontractor ,rom the approved procedures *ithout ,irst

o-tainin+ the approval o, the 9n+ineer to the proposed chan+es. Gist o, principal activities

and their e2pected ,orm o, detailin+ are +iven at Anne2ure H.

?.$.& The consent o, the 9n+ineer to the Pro+ramme and Methods tatement does not

relieve the !ontractor o, his contractual responsi-ilities.

56


57/130

?.? 3'arr&e# and B"rr") Area#

?.?.1 The !ontractor *ill o-tain approval o, the 9n+ineer ,or each uarr and -orro* area

to -e used in the Pro5ect prior to commencement o, uarrin+ and /or -orro* area

e2cavation activities. The 9n+ineer should consider inter alia the ,ollo*in+ aspects -e,ore

+rantin+ approval.

The contractor has le+al approval - the o*ner to e2cavate/ remove materials ,rom

the proposed uarr/-orro* areaJ

An statutor permission reuired ,rom the 7overnment has -een o-tained.

The proposed materials meet speci,ication reuirementsJ

The !ontractor su-mits an accepta-le E9nvironment Mana+ement PlanF ,or

development use and closin+ do*n o, the proposed uarr/-orro* area to+ether*ith an other approvals or documents that ma -e reuired ,rom the ministr o,

9nvironment and :orests or other concerned authorities and

The !ontractor +ives an underta0in+ that he *ill pa all roalt and other levies /

dues.

Maer&a!#

?.>.1 All materials (*hether natural processed manu,actured or desi+ned) proposed -

the !ontractor to -e used on the or0s shall -e ,irst +ot approved ,rom the 9n+ineer to

compl *ith the reuirements o, peci,ications. The speci,ications o, the materials to -e

used in di,,erent laers o, road pavement standard test procedures ,reuenc o, tests etc

are +iven at Append&< I-

?.>.# Approval o, natural materials *ill -e done ,irst - approvin+ the uarr or -orro* area

and then on the -asis o, test results meetin+ the speci,ications and trial results.

?.>.& Approval o, processed materials *ill -e done a,ter the meet the test results and

have evidence o, satis,actor production and stora+e conditions.

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58/130

?.>.= Approval o, manu,actured materials *ill -e -ased on su-mission o, appropriate test

results - the manu,acturers and then on positive results -ein+ o-tained ,or acceptance.

?.>.' Approval o, the desi+ned materials (li0e concrete mi2 -ituminous mi2) *ill -e done

sta+e"*ise involvin+ approval o, the source o, uarriesJ the individual processed materialJ

la-orator"-ased mi2 desi+nJ plant mi2 desi+nJ trial section and ,inall success,ul lain+ in

accordance *ith the approved methodolo+ con,ormance to ualit control reuirements

and tests as per provisions o, the peci,ications.

?.>.C :ollo*in+ initial approval the uarries -orro* areas and materials shall -e

continuous monitored - the 9n+ineer to ensure continued adherence *ith he desi+n

speci,ications. I, and *hen the materials ,all outside the acceptance criteria the situation

ma call ,or B (i) chan+es in the uarries./ -orro* areasJ (ii) modi,ications o, the process and

/or desi+n in the case o, processed or desi+ned materials and (iii) chan+e o, source o,

procurement in the case o, manu,actured materials.

?.1% C"+p!&an$e )&% La)#

?.1%.1 In carrin+ out the !ontract the 9mploer and the !ontractor in their respective

areas o, per,ormance shall compl *ith the provisions o, all statutes re+ulations and

-la*s o, the 3nion 7overnment the tate 7overnment. Gocal


59/130

prime contractor. u-contractin+ *ill +enerall -e ,or the specialied items o, *or0 such as

rein,orced earth retainin+ *alls pre"stressin+ *or0s etc. Procurement o, material hire o,

euipment or en+a+ement o, la-our *ill not su-contractin+. The total value o,

su-contractin+ *or0 *ill not e2ceed #' o, the !ontract Price.

?.11.# u-contractin+ - the !ontractor *ithout the approval o, the 9mploer shall -e a

-reach o, !ontract. The ,ollo*in+ procedure shall -e ,ollo*ed in +ivin+ approval o,

su-contractors B

" u-contractor Assessment Procedures and 7uidelines B

i) u-contractor has +ot to -e approved -e,ore -ein+ allo*ed to come to

the site.

ii) The !ontractor should promptl intimate to the 9n+ineer a-out the

su-contractor movin+ to the site. The 9n+ineer shall provide to the

9mploer an assessment o, the su-contractin+ proposal nothin+ o,

location tpes and value (and percenta+e) o, the *or0s the li0el

mo-iliation period reuired to accomplish these *or0s and a revie* o,

the su-contractorFs uali,ication *ith re+ard to his proposed *or0s. In

essence the assessment *ould -e similar to that conducted ,or the

!ontractor durin+ pre"uali,ication e2cept that onl the uali,ications

relevant to the desi+nated *or0s to -e su-contracted are to -e

considered.

iii) In case the 9n+ineer discovers an unapproved su-contractor *or0in+ at

the site he shall noti, the !ontractor in *ritin+ o, the -rea0 o, !ontract.

A cop ,o this correspondence shall -e ,or*arded to the 9mploer.

iv) 3pon receipt o, this notice ,rom the 9n+ineer the !ontractor is to

immediatel ta0e steps to remove the su-contractor ,rom the site.

:ailure - the !ontractor to do so *ill constitute -reach o, !ontract onhis part.

-,1 Re#p"n#&b&!&&e#

?.1#.1 I, a !ontractor persists *ith the en+a+ement o, a non"approved su-contractor

despite a notice ,rom the 9n+ineer ,or the removal then the *or0 done - such a

su-contractor shall not uali, ,or pament -esides its constitutin+ as mentioned

a-ove a -reach o, !ontract and non"compliance o, directions on the part o, the !ontractorentailin+ action as provided in the !ontract.

59


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-,:- De!ay# and E


61/130

a*arded. hile +rantin+ 92tension o, Time the cost o, prolon+ation should -e dul

considered -esides e2amination o, the ,ollo*in+B

Is there a dela to a particular *or0 ,ront/ activitQ

hat/ *ho caused the delaQ Is it eli+i-le ,or consideration o, e2tension o, timeQ

Does the cause reasona-l 5usti, an e2tension o, timeQ To uali, ,or an e2tension

o, time the dela must a,,ect an operation critical to the !ontractorFs completion

time.

?.1=.# Decision should -e ta0en as the *or0 pro+resses dependin+ on developin+ events

and circumstances *ithout *aitin+ ,or su-stantial completion. I, the events are such as

,airl entitle the !ontractor to an e2tension o, time ,or completion o, or0s or an ection

or part thereo, the 9n+ineer shall a,ter due consultation *ith the 9mploer and the!ontractor determine the amount o, such e2tension and noti, the !ontractor accordin+l

*ith a cop to the 9mploer.

-,? E


62/130

dela. 9mploer should see that the concurrent delas do not result in unnecessar e2tra

e2tension o, time.

-, L&'&daed Da+a.e# 4LD5

?.1?.1 The rate o, Giuidated Dama+es is stipulated in the !ontract ,or each da o, dela

caused *ith a ma2imum amount not e2ceedin+ 1%. The 9mploer ma *ithout pre5udice

to an other method o, recover deduct the amount o, such dama+es ,rom an mone due

or to -ecome due to the contractor. The pament or deductions shall not release the

!ontractor ,rom his o-li+ation to complete the *or0 or an other o, his o-li+ations and

lia-ilities under the !ontract.

?.1?.# There ma -e situations *here completion is not achieved *ithin the stipulated time

-ecause o, delas attri-uta-le to the 9mploer. These ma -e denial o, access to the

*hole or part o, the siteJ ,ailure to provide desi+n and dra*in+s at the sta+e *hen these

*ere reuired - the contractor dela in +ivin+ timel instructionsJ re,usal or denial to pa

due and le+itimate pamentsJ holdin+ up amounts on account o, non"sanctionin+ o, rates o,

e2tra/ varied itemsJ ,ailure to a-ide - the contractual duties etc. In such situations the

9mploer stands to lose the ri+ht to recover an amount - *a o, liuidated dama+es.

-,; T&+e a Lar.e

?.1>.1 Time -ecomes at lar+e *hen the o-li+ation to complete *ithin the speci,ied time ,or

completion o, a contract is lost.


63/130

?.#1.1 As a prearran+ed date each month the !ontractor *ill su-mit a statement in such

,orm as the 9n+ineer ,rom time to time prescri-e sho*in+ the amounts to *hich the

!ontractor considers himsel, entitled up to the end o, the month.

?.#1.# The 9n+ineerFs tas0s in chec0in+ the pro+ress pament su-mission *ill include the

,ollo*in+B

8uantit o, *or0 actuall completed as o, a+reed Ecut"o,,F date

:ield measurements o, uantities o, *or0 completed or claimed

Inventor o, euipment and materials delivered to site -ut not et used in the *or0

(materials on site)

Revie* o, claim ,or e2tra *or0.

!hec0 o, retention amount and other recoveries

Revie* o, variations *hether these have -een approved - 9mploer. I, not

Provisional rates to -e used until ,inal valuation sanctioned - 9mploer.

Price Ad5ustments

?.#1.& The 9n+ineer *ill not -e -ound to certi, an pament i, the net amount thereo, a,ter

all retentions and deductions is less than the minimum amount o, interim pament

certi,icate i, an speci,ied in the !ontract Data.

?.#1.= Interim monthl paments *ill -e -ased on Interim Pament !erti,icate processed -

the 9n+ineerin+ ,ollo*in+ -ills ,iled - the contractor. Resident 9n+ineer (or Assistant

Research 9n+ineer i, one has -een appointed) *ill chec0 1%% measurements. henever

R9 chec0 measures he shall in,orm the !ontractor and the PD in advance. The Pro5ect

Director shall himsel, random chec0 independentl at least # o, the measurements.

?.#1.= The 9n+ineer *ill send the Interim Pament !erti,icate to the Pro5ect Director ,or

approval and su-seuent pament. Paments *ill -e act o, (i) retentions and recover o,

advances at the rates prescri-ed in the !ontract (ioi) statutor deduction (*or0s ta2 income

ta2 others).

-11 F&na! Pay+en Cer&2&$ae

?.##.1 The :inal Pament !erti,icate shall -e issued as reuired under the !onditions o,

!ontract. This shall -e done *hen on completion o, the De,ects Gia-ilit Period the

!ontractor has su-mitted the ,ollo*in+ J

i) ,inal statement o, the value o, *or0 done - him and an ,urther sumsdue to him and

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ii) ritten Dischar+e con,ormin+ that the total o, the :inal tatement

represents ,ull and ,inal settlement o, all mones due to him.

-1: Var&a&"n#6

?.#&.1 ;ariation means B (a) increase or decrease in the uantit o, an *or0 included in the

!ontract (-) omission o, an such *or0 -ut not i, the omitted *or0 is to -e carried out -

the emploer - another contractor B (c) chan+e in the character or ualit or 0ind o, an

such *or0 J (d) chan+e in the levels lines position and dimensions o, an part o, the or0s

(e) additional *or0 o, an 0ind necessar ,or the completion o, the or0s and (,) chan+e o,

the speci,ied seuence or timin+ o, construction o, an part o, the or0s.

?.#&.# The variation ma result in additional or reduced paments to the !ontractor or there

ma -e no price chan+e at all.

" It is important to have a *ritten procedure ,or the issuin+ o, a variation

instruction. nce it is decided that a variation is reuired the instruction should -e

issued promptl to minimie an adverse e,,ect on the overall *or0s.

"


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(ii) 9n+ineerFs instruction to the !ontractor (this letter creates the variation).

Particular details o, a variation are not entered into the ;ariations Re+ister until the

da the instruction is issued. Prior to that it is onl a Eproposed variationF and is

trac0ed/ administered in a separate re+ister.

(iii) The variation instruction letter must -e +iven a uniue variation

num-er and details entered into the variation re+ister.

(iv) The re+ister is updated at the end o, each month and

summaried on one sheet E;ariation tatusF so that the three

involved a+encies are a*are as to *hat *or0 needin+ action is

held up *ith each o, them.

(v) The ,inancial implications are 0ept up"to"date.

-1? Va!'a&"n "2 Var&a&"n#

?.#'.1 ;ariation instructions ,or modi,ied ne* or additional *or0 involvin+ e2tra cost shall

-e valued as per the procedure set out in the relevant !lause o, the !ontract. The ,ollo*in+

are the steps to -e ta0en - the 9n+ineer.

(i) to ,orm an opinion as to applica-ilit o, the rates in


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?.#'.= here it is reasona-le to value at the (#

?.#'.'.1 The 9n+ineer has the option o, orderin+ an variation o, minor nature to -e paid ,or

at Da *or0 rates. hen the *or0 is e2ecuted at Da *or0 rates the 9n+ineer is e,,ectivel

hirin+ the !ontractorFs plant la-our and material. The cost o, an ine,,icienc *asted time

or lac0 o, ,ull e,,ort is no* -orne - he en+ineer. The 9n+ineer should ta0e a close interest

in the operational control o, all Da *or0 activities to avoid uneconomic *or0in+ or

ine,,icient use o, resources.

-1 S'b#an&a! C"+p!e&"n

?.#C.1 It means that sta+e in the e2ecution o, the *or0 under the contract *hen the

!ontract or0s are complete e2cept ,or minor outstandin+ items and minor de,ectsB (a)

*hich in the opinion o, the 9n+ineer the !ontractor has reasona-le +rounds ,or not

promptl correctin+J (-) *hich do not prevent the !ontract or0s -ein+ used ,or their

intended purpose and (c) recti,ication o, *hich *ill not pre5udice the convenient use o, the

!ontract or0sF

?.#C.# Fu-stantial !ompletionF is +enerall ta0en to re,er to a su,,icient de+ree o,

completion to ena-le the 9mploer to ta0e -ene,icial use o, the *or0s concerned. It must

-e 0ept distinct ,rom completion o, Ethe or0sF or o, Ethe !ontractF

?.#C.& The phrase Esu-stantiall completeF needs to -e interpreted 5udiciousl. Minor

outstandin+ items sur,ace ,inishes ,or instance or the removal o, certain tpes o,temporar *or0s ma not +enerall prevent the issue o, ta0in+ ver certi,icates nor should

small de,ects ,or the contract covers their completion or correction. The material

consideration is *hether or not the incomplete *or0 impairs the sa,e and e,,ective use o,

the or0s includin+ the conseuences to the 9mploer and perhaps the pu-lic i, the are

to have access o, acceptin+ the *or0s in that state.

?.#C.= 9n+ineerFs decision in the matter o, decidin+ su-stantial completion shall -e ,inal.

?.#$ Ta>&n.7O/er Cer&2&$ae 4TOC5

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?.#$.1 The 9n+ineer is empo*ered to issue a ETa0in+"ver !erti,icateF. The !ontractor

shall noti, the 9n+ineer *hen he -elieves the *or0 to -e complete and the 9n+ineer *hen

he -elieves the *or0 to -e complete and the 9n+ineer *ill either a+ree and so certi, or

speci, the *or0s necessar to -e completed -e,ore su-stantial completion. In the latter

case the !ontractor receives his certi,icate *ithin the speci,ied period o, completin+ the

listed *or0.

?.#$.# Ta0in+"ver !erti,icates ma -e issued in respect o, speci,ied sections or apart o,

the or0s *hich are either complete or are incomplete -ut have -een ta0en over - the

9mploer.

-1 Hand "/er " E+p!"yer

?.#?.1 n issue o, the Ta0in+"ver !erti,icate the 9mploer is responsi-le ,or the road

section and ,or maintainin+ it unless it is the !ontractorFs responsi-ilit to maintain it.

-1; O'#and&n. W"r>

?.#>.1 n issue o, Ta0in+"ver !erti,icate the 9n+ineer *ill send a complete and accurate

list o, an outstandin+ *or0. The Pro5ect Director should also satis, himsel, in this re+ard.

-: De2e$# L&ab&!&y

?.&%.1 This period is named in the !ontract. It starts ,rom the date o, su-stantial

completion stated in the T!. I, there are more than one T! then there are di,,erent

De,ects Gia-ilit Periods ,or the di,,erent sections/ parts ta0en over.

?.&%.# The !ontract is not to -e treated complete until a De,ects Gia-ilit !erti,icate has

-een issued. There *ill -e onl one De,ects Gia-ilit !erti,icate (,or the !ontract or aspeci,ic section de,ined in the !ontract) It *ill -e issued *hen the !ontractor has

completed all his o-li+ation under the !ontract vi.

!ompletion o, all the phsical *or0s a-solutel do*n to the last minor item

includin+ site clearanceJ

Remedin+ o, all the de,ects ,or *hich the !ontractor is responsi-le and

:ul,illment o, all other o-li+ations such as su-mission o, approved Eas"-uiltF

dra*in+s manuals *arranties etc. as ma have -een speci,ied

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-:, C!a&+#6 The claims could -e due to ,ollo*in+J

(a) construction dra*in+s ma include more or less details or perhaps increased or

decreased uantities o, *or0 than could -e anticipated ,rom the tender

dra*in+s or ma cause a di,,erent construction method to -e usedJ

(-) am-i+uities or discrepancies in the contract documents *hich cannot -e

mutuall a+reed - re,errin+ to conditions o, contract EPriorit o, !ontract

DocumentsF.

(c) Di,,erences over the valuation o, variationsJ

(d) 3n,oreseen conditions such as adverse phsical o-structions or une2pected

conditions encountered durin+ construction *hich could not have -een

reasona-l ,oreseen - an e2perienced contractor *hen tenderin+J

(e) 9,,ects o, *ar re-ellion actions o, third parties and the e,,ects o, *eatherJ

(,) Delas in +ivin+ possession o, site issuin+ approved ,or constructionF dra*in+s

and 9mploer supplied materials or servicesJ

(+) 3n*arranted *or0 re5ection necessitatin+ removal and re"e2ecutionJ

(h) Acceleration claims *hen events *ould have ,airl entitled a !ontractor to an

e2tension o, time -ut no e2tension has -een +ranted the !ontractor ma claim

e2tra costs -ecause eh has to accelerate to meet the ori+inal contract time

reuirementsJ

(i) Disruption claims *hen the contractor *ould alle+e that -ecause o, the

com-ination o, numerous variations and directions +eneral disruption has ta0en

place *hich in e,,ect ma0es the tendered


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reuirement. The event havin+ ta0en place the !ontractor is reuired to maintain

contemporar records. At this sta+e the !ontractor can call upon the 9n+ineer to inspect

such records and state i, he (the 9n+ineer) reuires other records to -e 0ept. In this

manner the !ontractor can satis, himsel, that the records he is 0eepin+ *ill -e suita-le ,or

the 9n+ineer to evaluate the claim in due course.

?..& I, the circumstances +ivin+ rise to the claim are not continuin+ the !ontractor has

the o-li+ation and also the -ene,it o, su-mittin+ his claim to the 9n+ineer ,or a+reement or

discussion *hile the event is still su,,icie

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