Guidelines for the Project Outline Preparation Days 2018Call 5 PO Preparation Days, Stockholm, 4 September 2018Erik Rodenbach - Programme coordinator ITEA

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ITEA Programme Chairwoman Zeynep Sarılar

ITEA OrganisationITEA Office and publications

Technical ProgrammeVice-chairman Philippe Letellier

Operations Office Director Fopke Klok

PR & CommunicationsKay van Ham Loes van den BorneLinda van den BorneDiana Verdoes

Programme coordination & supportErik RodenbachPäivi JaringSoo-Kyung Shin

SecretariatStéphanie Hezemans

ICTJohan van der Heide

Finance & AccountingKristin Spierings

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Call 5 Project Outline Preparation DaysGoals

The 2-day event will enable you to:

1. Learn and discuss about new project ideas, via The online networking tools, including the project idea tool, partner search and message board A poster session Parallel project idea pitch sessions Workgroup sessions

2. Meet with participants from all over the world to define potential projects and form initial project consortia

3. Receive general information about ITEA and the Call process

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Project grouping processVisualisation Day 1

Plenary presentation

Project idea pitches Project idea pitches

Group discussion(workgroup 1)

Group discussion(workgroup 3)

Group discussion(workgroup 2)

Group discussion(workgroup n)

Poster session

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Project grouping processTuesday 4 September (Day 1)

Poster session Informal session (‘Marketplace’)

Project idea pitches In large parallel groups: - present project idea in max 5 min (‘elevator pitch’)- check interest and identify possible clustering of project ideas

Group discussions Start discussions in smaller workgroups to form the rough Project Outline and consortium - 1 hour before plenary session finalise plenary presentation

Plenary session Presentations of the first rough project outlines- use the ‘Project Idea’ template (USB)- max. 5 minutes per project idea

End of Day 1 Update your project idea status:- in the online project idea tool must be done by the project idea leader - ITEA staff can assist)

- on the note poster next to your project idea poster

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Project grouping processVisualisation Day 2

Group discussion(workgroup 1)

Group discussion(workgroup 3)

Group discussion(workgroup 2)

Group discussion(workgroup n)

Plenary presentation

Training(incl. PA presentations)

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Group sessionsWednesday 5 September (Day 2)

Training Demo on how to prepare a Project Outline

PA presentations Overview of national priorities and eligibility criteria

Group discussions Per project idea: - further define project outline and consortium- 1 hour before plenary session finalise plenary

presentation

Plenary session Presentation of results (ideas & consortia):- present ‘Project Idea’ per cluster - max 5 min

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GuidelinesGroup Discussions

Ensure there is a discussion leader (e.g. an experienced ITEA participant):- Take care of overall timing; stop non-relevant or too detailed discussions- Take care that key messages of the discussion participants are heard

Discussion:- Make an inventory of project ideas, technologies and organisations- Identify and focus on the specific problem that you want to solve: If known, use the needs expressed by real customers (see the reports of customer workshops) Identify the possible solution(s) and required technologies & expertise

- Identify the market value chain and the technical value chain: Position different interested partners and identify which organisations have a real added value Identify which organisations are still missing

Wrap-up:- Define follow-up actions- Assign a contact person and presenter per cluster- Complete ‘Project Idea’ template (USB) per cluster and deliver it to

Erik Rodenbach 15 min. before start of the plenary session

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Group discussionsRoom allocation

No room reservation: first come, first served

Clearly indicate your project idea number(s) using the signage posts, flip charts, etc.

Indicate your positioning on your ‘Notes’ poster and put a comment beneath your project idea online

Room allocation / group positioning will be displayed on the displays (e.g. at the registration desk) and on the PO Days webpage

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Practical featuresOnline networking tools

The PO Days webpages are accessible via https://itea3.org/podays2018/index.html and via your smartphone by scanning the QR code on your badge. Here you can find the Getting started page with the online networking tools:

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Practical featuresScreen floor plan including group allocations (example)

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Overview of documentsUSB stick (project idea leaders) and online

PO Days documents:- PO Days how-to form- Project idea posters submitted before the event (online only - project idea tool)- Programme & floor plan- Participants list with contact details- Plenary ITEA presentations (online only - programme page)- Project pitch session overviews - Project idea PPT template (for the different plenary project idea presentations)- Project pitches (online only - project idea tool)

Call documents: - Call process - ITEA Contribution Rules 2018- ITEA Rules & Regulations- ITEA Project Outline kit (guidelines/template)

ITEA publications:- ITEA Brochure- ITEA Annual report 2017- Link to ITEA Impact stream- Link to ITEA Magazines

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Project idea pitchesGroups & room allocation

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Two parallel groups:

Project idea pitch sessionsRoom allocation & moderators

Group A Room C1+C2+C3Moderator: Erik Rodenbach

Group B Room C4Moderator: Päivi Jaring

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Group A (1/2)Moderator Erik Rodenbach - Room C1+C2+C3

Nr Project idea Organisation Contact24 SSESI Melina Aero Technology Development & Design Bureau Onur Tuncer25 CiTyWIN ForteArGe Informatics, Engineering, Consultancy Mustafa Kemal Özel27 VIFARM Karel Electronics Alper Sarıkan42 SABINA University of Madrid Carlos III Juan Miguel Gomez1 SAFE-PUBLIC Telenity Fahri Kercek2 ADiMa JOT INTERNET Media Fernando Perales5 OWE VTT Technical Research Centre of Finland Daniel Pakkala21 CONCORD Turkcell Teknoloji Selami Bağrıyanık46 PMHealthcare Appnovation Technologies Andrew Dunbar4 IVVES Fraunhofer FOKUS Jürgen Großmann6 BUMBLE Mälardalen University Federico Ciccozzi8 OXILATE TNO Bas Huijbrechts13 ExA KTH (Royal Institute of Technology) Cyrille Artho14 FaCE–MBT KTH (Royal Institute of Technology) Cyrille Artho

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Group A (2/2)Moderator Erik Rodenbach - Room C1+C2+C3

Nr Project idea Organisation Contact15 Phoenix+ University of Hildesheim Klaus Schmid34 INOCO Bauhaus Luftfahrt Sven Ziemer40 HoRaCE Bauhaus Luftfahrt Alexander Heußner35 FarmSoS RISE SICS Joakim Fröberg41 SeCaDe Mälardalen University Gunnar Widforss51 AARWEN Fraunhofer Gesellschaft SCAI Thomas Soddemann57 Inopsy Starcounter Ruslan Fomkin60 IHAN® The Finnish Innovation Fund Saara Malkamäki

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Group B (1/2)Moderator Päivi Jaring – Room C4

Nr Project idea Organisation Contact18 VIRTSIM ICT for Brain Body and Cognition Foundation Simon Haafs26 TOPICS IMEC Guido Dolmans29 DEFRAUDify TNO Freek Bomhof30 CASCAdE+ Robert Bosch GmbH Bernard Schmidt12 CRHM Mälardalen University Ivan Tomasic31 Optidrug RISE SICS Sahar Tahvili36 Food Friend Katholieke Universiteit Leuven Greet Bilsen38 Mad@Work VTT Technical Research Centre of Finland Elena Vildjiounaite43 CTCHF Careteam Technologies Rob Attwell9 HU-Twin Philips Ad de Beer22 MACHINAIDE Institut for Automation und Kommunication (IFAK) Thomas Bangemann23 IntelliServ Institut for Automation und Kommunication (IFAK) Thomas Bangemann

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Group B (2/2)Moderator Päivi Jaring – Room C4

Nr Project idea Organisation Contact28 COMPASS4.0 OFFIS Frank Oppenheimer33 INDORSE RISE SICS Malin Rosqvist7 sEMiPeRM AICO Software Gerald Franzl17 OpenCoVe Robert Bosch GmbH Marco Wagner47 SMART Esri Elton Yuen48 V.DAT International Road Dynamics Inc. Rish Malhotra50 TIoCPS VTT Technical Research Centre of Finland Ltd. Juhani Latvakoski58 DIGITrans RISE Pasqualina Potena

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Breakout roomsRooms C1+C2+C3, C4, Rooms 21-27

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Programme

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ProgrammeTuesday 4 September

10:00 Welcome and introduction to ITEA 11:00 Poster session12:00 Lunch13:00 Project idea presentations - 2 parallel group sessions

15:15 Break15:45 Brainstorm session - Cluster ideas to research topics in workgroups

17:30 Break18:00 Plenary presentation of brainstorm results19:00 20 years of ITEA celebration

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ProgrammeWednesday 5 September

09:00 ITEA instructions- PO/FPP process and schedule- Financial and legal aspects- Guidelines for preparing a PO (incl. Community web demo)- National priorities and eligibility criteria presented by several Public Authorities

10:30 Break

11:00 Define potential projects and form consortia - Group discussions

13:00 Lunch

14:00 Presentation of final results

16:00 Closure and drinks

Thank you for your attentionHave a fruitful day!

@ITEA_3 - #POdays2018