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GUIDELINES FOR
ORGANIZATIONAL STUDY REPORT PREPARATION
Doc No. : SSTM-MBA-002
Issue Date : 31.03.2013
Revision : III
SCMS SCHOOL OF TECHNOLOGY AND MANAGEMENT
ALUVA, COCHIN, KERALA-683106
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SCMS SCHOOL OF TECHNOLOGY AND MANAGEMENT
Pratap Nagar, Muttom, Aluva
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SSTM-MBA-002Page 2 of 25
Revision no:
R3
Date:
31-03-2013TITLE:
GUIDELINES FOR ORGANIZATIONAL STUDY REPORT PREPARATION
CONTENTS
1. GENERAL
2. GUIDELINES FOR STUDENTS
3. COMPONENTS OF THE OS REPORT
4. OS REPORT PREPARATION FORMAT
4.1. Cover Page and Title Page
4.2. Bonafide Certificates
4.2.1.Directors and Internal Guides Certificate
4.2.2.The company Certificate
4.3. Declaration by the student
4.4. Acknowledgement
4.5. Executive summary
4.6. Table of Contents
4.7. List of Figures
4.8. List of Tables
4.9. Report Body
5. BIBLIOGRAPHY
Prepared by : Santhosh.S Issue Date : 31.03.2013
Approved by : Dr. Radha P Thevannoor Approval Date : 31.03.2013
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GUIDELINES FOR ORGANIZATIONAL STUDY REPORT PREPARATION
1. GENERAL
This document is prepared with an intention to provide broad guidelines to the MBA students
of SSTM, in the preparation of their Organizational study report. The Organizational Study
(OS) report shall present in a systematic and professional manner, the details of the study
carried out by the student in the organization where they are deputed as part of the MBA
degree course.
2. GUIDELINES FOR STUDENTS
2.1.The OS report must be hard bound using light blue art work paper with the title page
printed in black colour and the college logo in colour. No borders or fancy decorations
are to be provided on the cover page or the title page or anywhere in the project report.
2.2.The report must be neatly typed on one side of good quality ( Bond paper quality) A4
size sheet paper
2.3.Three copies of the report must be prepared and submitted, duly signed by the Internal
Faculty Guide.
2.4. The report must be submitted to the office on the dates specified for submission
2.5.Font
The general text should be typed in Times New Roman Font, Regular Font Style,
12 Font size and justified with one and half line spacing.
Headings and Sub headings should be typed in font Times New Roman, font Style
Bold, with font size 14 and 12 respectively.
2.6.Margins
The report must have a consistent margin of at least 1.5 inches at the left and 1 inch atthe top, bottom, and right edges of the pages. No page should have any kind of border
or decorations.
Prepared by : Santhosh.S Issue Date : 31.03.2013
Approved by : Dr. Radha P Thevannoor Approval Date : 31.03.2013
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2.7. Spacing
The report body must have a line spacing of 1.5. Single spacing may be used for
footnotes, endnotes, charts, graphs, quotations, captions, Titles etc.
2.8.Numbering of pages
All pages of the report body including bibliography and annexure should be
numbered using Arabic numerals of 12 font size. Page numbers shall be placed at the
bottom right of the page one inch above the bottom edge of the page.
2.9.Numbering of Topics, sub topic and sub divisions in a chapter
Arabic numerals shall be used for numbering the topics, sub topics and subdivisions
in a chapter. Subtopics and sub divisions should be numbered using the decimal
notation. For example Sub topic 3 in Topic 2 coming in chapter 4 would be numbered
as 4.2.3. The title for the sub topic should immediately follow the number.
3. COMPONENTS OF ORGANIZATIONAL STUDY REPORT
The OS report should have the following components, all arranged and bound in the
sequence given below
1. Cover Page
2. Title Page
3. Bonafide Certificate
Issued by the Director
Issued by the Internal faculty guide
Certificate from the organization where the study was conducted by the student.
4. Declaration by the student
5. Acknowledgement
6. Executive Summary
7. Table of Contents
8. List of Figures
Prepared by : Santhosh.S Issue Date : 31.03.2013
Approved by : Dr. Radha P Thevannoor Approval Date : 31.03.2013
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GUIDELINES FOR ORGANIZATIONAL STUDY REPORT PREPARATION
9. List of Tables
10. Report Body
11. Bibliography
12. Annexure
4. OS REPORT PREPARATION FORMAT
4.1.Cover Page & Title page: The cover page and the title page should strictly be as per the
prescribed format. The font should be black in colour and the college logo should be in
colour. Include the Title page in pretext page count, but do not place a page number on
it. A Specimen copy of the cover page and Title page is given in the Annexure I
4.2. Bonafide Certificates: The Project report shall have 3 bonafide certificates, The
Certificate from the Director, the Internal faculty guide and a certificate from the
organization where the researcher had done the project work. Include the certificate
pages in the pretext page count but do not place the page number on the certificate
pages.
4.2.1.Directors & Internal Guides Certificate : The Bonafide certificates of
Director and the internal guide shall be in Double line spacing using Times New
Roman Style font and font size 14. A Specimen copy of the Directors certificate
and the Internal faculty guides certificate is given in Annexure II and
Annexure III respectively.
4.2.2.The Company Certificate: The report should include the original certificate
from the organization where the researcher has conducted the project work. The
certificate should be preferably on the company stationary and should include the
following details
The name of the company with address.
Name and Designation of the authorized signatory of the organization issuing
the certificate.
Prepared by : Santhosh.S Issue Date : 31.03.2013
Approved by : Dr. Radha P Thevannoor Approval Date : 31.03.2013
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Office seal of the organization.
The name and registration number of the student who had conducted the study
with duration (The date of commencement of the study to the date of
completion of the study may be specified. The duration of the study as
specified in the certificate should not be less than one month as prescribed by
the university)
See Annexure X for a sample certificate from the company
4.3. Declaration by the student.
Declaration by the student as per the format presented in Annexure IV shall be
included in the project report. Declaration shall be in Double line spacing using Times
New Roman Style font and font size 14.This page should be included in the pretext
page count but the page number should not be placed on it.
A specimen declaration by the student is given in Annexure IV.
4.4. Acknowledgment
A brief acknowledgement not exceeding one page shall be made by the student
expressing their gratitude towards all those who have helped him in his project work.Acknowledgement shall in 1.5 spaced with font Times New Roman and font size of
12, Regular font style. This page is to be included in the pretext page count and the
Page number, in lower case Roman numeral, should be placed at the bottom left of the
page.
4.5. Executive Summary:
The executive summary should be a maximum of one page synopsis of the study
report with 1.5 line spacing using Times New Roman font style with font size 12. This
page is to be included in the pretext page count and the Page number, in lower case
Roman numeral, should be placed at the bottom left of the page.
Prepared by : Santhosh.S Issue Date : 31.03.2013
Approved by : Dr. Radha P Thevannoor Approval Date : 31.03.2013
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4.6. Table of contents
Table of contents should list all the material included in the report. Material preceding
the table of contents should also be listed. The cover page, Title page the Bonafide
certificates and the declaration by the student should not carry page numbers and
should not be listed among the items listed in the table of contents. All the other
material preceding the report body and listed in the table should have page numbers in
lower case roman numerals. All the matter presented under this head should be one
and a half line spacing using times new roman font style with a font size of 14.
The pages for Table of contents should be included in the pretext page count but
should not carry the page number.
A specimen table of contents is given in Annexure V
4.7. Figures
All non numerical data or any other illustrative visual material - for example,
drawings, graphs, photographs, flowcharts, line diagrams etc should be labeled as
figures, (abbreviated as Fig.). All figures shall carry a suitable title and shall be
numbered as per the format specified below. The figure reference number in should be
followed by a suitable Title in Italics, left aligned and placed below the figure. The
source or any notes of the figure should be given immediately below the figure but
above the title. Line spacing of 1 may be used for notes and figure title.
All figures may be numbered sequentially in the text and referred in the list of figures.
The title used for the figures in the list of figures should be exactly same as the title
used in the main text of the report where these figures appear.
The numbering format to be followed is explained with an example. The first Figure in
chapter 1 should be Fig 1.1, the next figure in the same chapter would be Fig 1.2. Thus
Fig 4.2 would mean the second Figure in chapter 4. Figures in Annexure shall be of
the form Fig A 1.3, meaning 3rd
Figure in Annexure 1.
ReferAnnexure VIII for sample of presentation of figure in the report
Prepared by : Santhosh.S Issue Date : 31.03.2013
Approved by : Dr. Radha P Thevannoor Approval Date : 31.03.2013
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The List of figures should be in tabular form with four columns, with column names as
Sl No., Reference No., Title and Page number. The matter should be in 1.5 line
spacing using Times New Roman font with a font size of 14.
A specimen of the List of figures is given in Annexure VI
4.8. Tables
All data presented in tabular form shall be designated as Tables. All tables shall have a
suitable title and shall be numbered as per the format specified below. The table
reference number followed by the title should appear immediately above the table, and
should be centralized.
All tables may be numbered sequentially in the text and referred to in the List of
tables. The title used for the tables should be exactly same as the title used in the main
text of the report where these tables appear. The numbering format to be followed is
explained with an example. The first table in chapter 1 should be Table 1.1, the next
table in the same chapter would be Table 1.2. Thus Table 4.2 would mean the second
table in chapter 4. Tables in Annexure shall be Table A2.3 meaning 3rd
table in
Annexure 2. ReferAnnexure VIII for sample of table presentation in report
The List of tables should be a tabular list with four columns, with column names as Sl.
No., Reference No., Title and Page number. The matter under the list of tables should
be in 1.5 line spacing using Times New Roman font with a font size of 14.
A specimen list of tables is given in Annexure VII
4.9. Report Body
4.9.1. Chapters
The Report body may be broadly grouped into seven chapters.
1.CHAPTERONEINTRODUCTION
1.1.Introduction to the Study
1.2.Scope of the Study
Prepared by : Santhosh.S Issue Date : 31.03.2013
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1.3.Objectives of the Study
1.4.Methodology
1.5.Limitation of the Study
2.CHAPTERTWO - ANALYSIS OF THE BUSINESS ENVIRONMENT
2.1.Analysis of the remote external Environment
2.2.Industry Profile
2.2.1.Global Scenario
2.2.2.Indian Scenario
2.2.3.Regional Scenario
2.3.Industry Analysis
2.3.1.Industry Key Players
2.3.2.Competitor Analysis
3. CHAPTERTHREE- ORGANIZATIONAL ANALYSIS
3.1.Overview of the Organization
3.1.1. Background and History
3.1.2. Company Vision, Mission and Values
3.1.3. Products and Markets
3.1.4. Awards, Recognitions and certifications
3.1.5. Business performances
3.1.6. Strategic Plans Programmes and Long term objectives
3.2.Organization Structure
3.2.1.Corporate structure3.2.2.Business and Departmental structure
3.3.Functional Analysis
3.3.1.MaterialsProcurement and Warehousing
3.3.2.Operations
Prepared by : Santhosh.S Issue Date : 31.03.2013
Approved by : Dr. Radha P Thevannoor Approval Date : 31.03.2013
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3.3.3.Marketing and Sales
3.3.4.Finance
3.3.5.Human Resources
3.4.Organizational Analysis
3.4.1.Key Resources
3.4.2.SWOT Analysis
4.CHAPTER FOUR- OBSERVATION AND CONCLUSION
4.9.2. Citations
All facts opinions or quotations borrowed by the student shall be acknowledged by
citing the sources. Parenthetical referencing may be used to cite references.
Parenthetical Referencing
Give only the information needed to identify a source. Usually the author's last
name and a page reference suffice. ( Authors Last Name page number) eg
(Wordsworth 25)
Place the parenthetical reference as close as possible its source. Insert theparenthetical reference where a pause would naturally occur, preferably at the end
of a sentence. eg. All men are equal, but some men are more equal( Orwell 26).
Information in the parenthesis should complement, not repeat, information given
in the text. If you include an author's name in a sentence, you do not need to
repeat it in your parenthetical statement. eg. Prahlad defines core competencies as
those competencies that organizations leverage across products or markets (35)
Here (35) is the page number in the article written by Prahlad and which is listedin the bibliography.
Electronic and online sources are cited just like print resources in parenthetical
references. If an online source lacks page numbers, print n.p in place of the page
Prepared by : Santhosh.S Issue Date : 31.03.2013
Approved by : Dr. Radha P Thevannoor Approval Date : 31.03.2013
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number in the parenthetical references. If an online source includes fixed page
numbers or section numbering, such as numbering of paragraphs, cite the relevant
numbers.
The Modern Language Associations writing style shall be used to cite references.
5. BIBLIOGRAPHY
Bibilography lists all the books, articles, documents, sources consulted for the study
and also for the preparation of the report. This list provides the information necessaryto identify and retrieve each source that specifically supports the statements made in
the report or which was consulted for the study.
Arrange entries in alphabetical order by authors' last names (surnames), or by title
for sources without authors.
Capitalize the first word and all other principal words of the titles and subtitles of
cited works listed. (Do not capitalize articles, prepositions, coordinating
conjunctions, or the "to" in infinitives.)
Shorten the publisher's name; for example, omit articles, business abbreviations
(Co., Inc.), and descriptive words (Press, Publisher).
When multiple publishers are listed, include all of them, placing a semicolon
between each.
When more than one city is listedfor the same publisher, use only the first city.
Use the conjunction "and," not an ampersand [&], when listing multiple authors
of a single work.
Medium of Publication: All entries must end with the medium of publication. If
it is print then .print. if online source then .web. if it is a CD then .cd rom. or
.DVD. etc.
Pagination: Do not use the abbreviations p. orpp. to designate page numbers.
Prepared by : Santhosh.S Issue Date : 31.03.2013
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Indentation: Align the first line of the entry flush with the left margin, and indent
all subsequent lines (5 to 7 spaces) to form a "hanging indent."
Italics: The major source should be in Italics. If the source is a book then the title of
the book is the major source. If the source is an article from a journal then name of
the journal is the major source and should be in Italics.
See Annexure IX for a sample Bibliography
Examples
Books:
Lastname, Firstname. Title of Book. Place of Publication: Publisher, Year of
Publication. Medium of Publication.
Article in Journals, Magazines, and Newspapers:
Lastname, Firstname of the author. Title of the Article.Name of the Journal/
Magazine or Newspaper. Place of Publication: Publisher, Date of Publication.
Medium of Publication.
Online Sources:
Article from a web site
Lastname, Firstname of the author. Title of the Article,Name of the website. Place
where the site is hosted: Owner of the website, Date when site created. Web.
Information from a company web site
ShortName of the company.Title of the Document,Name of the website of the
company. Place where company head quarter is located: Full name of the company,
Date of the creation of document. Web.
Prepared by : Santhosh.S Issue Date : 31.03.2013
Approved by : Dr. Radha P Thevannoor Approval Date : 31.03.2013
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(ANNEXURE I:A Specimen Copy of the Cover page and Title page)
A
Report on the Study of
< Font style Italics size 14>
THE HINDUSTAN INSECTICIDES Ltd.
ELOOR, KOCHI
Submitted to the
MAHATMA GANDHI UNIVERSITY
In partial fulfillment of the requirements for the award of the degree
of
MASTER OF BUSINESS ADMINISTRATION
Under the guidance of
Dr. DAVID BROWN < 14,Caps >
Professor< line spacing 1.15)
By
Ms. ANAGHA. S
Reg. No:12652
SCMS SCHOOL OF TECHNOLOGY AND MANAGEMENT
ALUVA, COCHIN, KERALA - 683106
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(ANNEXURE II: A Specimen certificate issued by the Director)
SCMS SCHOOL OF TECHNOLOGY AND MANAGEMENT
ALUVA, COCHIN, KERALA - 683106
CERTIFICATE
This is to certify that the project report entitled, A study of The Hindustan
I nsecticides L td., Eloor, Kochi , is a bonafide record submitted by Ms. Anagha.S,
Reg No.12632, in partial fulfillment of the requirements for the award of the
Degree of Master of Business Administration during the academic years 2010-
2012.< 14 Italic, line spacing 2.0>
Date : Dr. RADHA P. THEVANNOOR
DIRECTOR
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(ANNEXURE III: A Specimen certificate issued by the Internal Faculty Guide)
SCMS SCHOOL OF TECHNOLOGY AND MANAGEMENT
ALUVA, COCHIN, KERALA - 683106
CERTIFICATE
This is to certify that the project report entitled, A study of H industan I nsecticides
Ltd, Eloor, Kochi, has been successfully completed by Ms Anagha S, Reg
No.12632, in partial fulfillment of the requirements for the award of degree of
Master of Business Administration, under my guidance during the academic years
2010-2012.< line spacing 2.0>
Date : Dr. DAVID BROWN
ASSOCIATE PROFESSOR
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(ANNEXURE IV: A Specimen Declaration by the Student)
DECLARATION
I, hereby declare that the Organizational study report on The Hindustan
Insecticide is my original work. I further declare that this report is based on the
information collected by me and has not previously been submitted to any other
university or academic body.
Date: ANAGHA S.
Reg. No.12632
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(ANNEXURE V: A Specimen copy of Table of contents)
TABLE OF CONTENTS
CHAPTER
NO.
TITLE
....
PAGE
NO.
ACKNOWLEDGEMENT vi
EXECUTIVE SUMMARY vii
LIST OF FIGURES x
LIST OF TABLES xi
ONE INTRODUCTION
1.1.An Introduction to the Study 1
1.2.Scope of the Study 2
1.3.Objectives of the Study
1.4. Methodology
1.5.Limitation of the study 5
TWO ANALYSIS OF THE BUSINESS ENVIRONMENT
2.1. Analysis of the remote external environment 6
2.2. Industry Profile 7
2.3. Industry Analysis 10
THREE ORGANIZATIONAL ANALYSIS
3.1. Overview of the organization 12
3.2. Organization Structure 16
3.3. Functional Analysis 24
3.4. Organizational Analysis 27
FOUR OBSERVATION AND CONCLUSION
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(ANNEXURE V: A Specimen copy of Table of contents)
CHAPTER
NO.
TITLE
....
PAGE
NO.
BIBLIOGRAPHY 31
ANNEXURE35
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(ANNEXURE VI: A Specimen copy of the list of Figures
LIST OF FIGURES
SL
NO..
FIG.NO TITLE PAGE
NO.
1 1.1 The Coastal line of India 10
2 1.2 Pie chart on population density distribution 12
3 1.3 A Photograph of a tribal family of Andaman 23
4 2.1 Income Versus Propensity to buy graph 24
5 A1.1 Urban population histogram 30
6 A2.1 Photograph of the dealer meet at Coimbatore 31
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(ANNEXURE VIII: A Specimen copy showing tables and figures
LIST OF TABLES
SL NO.. TABLE.NO TITLE PAGE
NO.
1 1.1 The Impact of Climate change on Rabbi Crop yield 10
2 1.2 Income versus Propensity to spend table 12
3 1.3 Powerfactor effect on energy consumption table 23
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(ANNEXURE VIII: A Specimen copy showing tables and figures
Presentation of Table in the report
Table 2.2 Areawise sales figures for the quarter ending 30 september 2011
Sl No. Region Area Sales Rs. ( in Lakhs)
source:Revlon, Inc,Form K-10, p-10
Presentation of figure in the report
source: ITCportal.com
Fig. 2.3. Schematic representation of the Corporate Governance structure
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(ANNEXURE IX: A Specimen copy of Bibliography
BIBLIOGRAPHY
Chattam, Maxim. The Cairo Diary.New York: PanMacmillan, 1996. Print.
De Kooning, Willem.Encyclopaedia Britannica Online. Encyclopaedia Britannica,2008,
Web. 25 Dec 2011.
Escortgroup.com, 2011 Annual Report. The Escorts Goup of Companies., New Delhi: 15
May 2012. Web. 25 Nov. 2012
ITCportal.com. 2012 Annual Report. The Indian Tobacco Company, Chennai: 15 May
2012. Web. 25 Nov 2012
Laing, Jennifer, and Warwick Frost. How Green Was My Festival: Expoloring
Challenges and Opportunities Associated with Staging Green Evants.
International Journal of Hospitality Management29.2(2010): 261-7. Print
Khan M. Y. , P. K. Jain.Financial Management, 5 Edition.New Delhi: Tata McGraw Hill,
2008.Print.
McEvoy, Dermot. Little Books,Big Success.Publishers Weekly 30 Oct. 2006: 26-28.
Print.
Taleb Nicholas, Nassim. The Black Swan. London: Penguin books, 2008. Print.
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(ANNEXURE X: A Specimen copy of Company Certificate
23
w IDBIBANK ltjaa
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(ANNEXURE XI : CHECKLIST FOR PROJECT SUBMISSION
1. SEQUENCE OF DOCUMENTS, CHAPTERS AND TOPICS IN THE REPORT:1.1. Cover pageFont size, Logo not distorted, college address is correct, faculty
designation is correct, no page number1.2. Title pagesame as above
1.3. Directors certificate- Exact text, Spelling, Font , Logo,Directors name, Title is same asthe title in the title page, no page number, 2 line spacing
1.4. Internal faculty guides certificate- Exact text, Spelling, Font, Logo, Name of faculty and
designation, Title same as the title in the title page, no page number, 2 line spacing1.5. Company Certificate- Has company seal, name of candidate, registration no. and
duration of study. ( duration not less than 1 month)..no page number
1.6. Declaration by Student- Exact text, should not have college logo, no page number, 2 line
spacing1.7. Acknowledgement, 1.5 line space times new roman1.8. Executive summary, 1.5 line spacing, summary of the whole study
1.9. Table of contents- Heading 16 bold, entries 14
1.10.List of figures1.11.List of tables.
1.12.ChaptersShould include all the sub topics listed in the guidelines
2. PAGE FORMAT, PAGE NUMBERING & LAYOUT2.1. FontTimes New Roman, Line Spacing1.5, Both sides justified.
2.2. Marginatleast 1.5 left all other margins 1 inch.2.3. Page number bottom Right.2.4. Certificate logo is not distorted and the wording, registration number, name etc are
correct.
2.5. Title page, Certificates and Declaration do not carry page number.2.6. Acknowledgement, Executive summary, Table of Contents, List of Figures and List of
tables have page number and is in lower case Roman numerals. The page number ofAcknowledgement is vi.
2.7. Chapter I onwards upto the last Annexure carries page number and Arabic numerals are
used for page numbers.3. Figures, Tables, List of figures, List of tables
3.1. All figures and tables are sequentially numbered.3.2. Format for figure number and title is Figure No Italics followed by Figure Title Italics
placed below the figure aligned to the left Margin.
3.3. Format for table number and title is Table No. Table Title, placed above the table and is
aligned centrally to the table.3.4. Titles of figures and tables, their page numbers and the title and page numbers
mentioned in their corresponding lists, match.3.5. Citations: parenthetical reference or superscripts with endnotes or footnotes are use to
acknowledge sources.
3.6. Bibliography has a double line spacing between the entries and between two lines of thesame entry.
3.7. Bibliography entries are in Alphabetical order of the author or the Title in case author isnot known.
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3.8. The second line of the Bibliography entry is tabbed or indented by 5 Spaces from the leftmargin. ( Hanging indentation)