Guide to TraBAJO Implementation

Guide in Planning and Implementation of the TraBAJO Project

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Appendix 6 A Guide in Planning and Implementation of the TraBAJO Project

Local Governance Support Program for Local Economic

Development (LGSP-LED) Project Prepared by: Stephanie Wells MSc. Canadian LED Expert (Workforce Development Initiatives Consolidation)


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1.0 Acronyms ........................................................................................................................ 3

2.0 Introduction .................................................................................................................. 5 2.1 Purpose of the Guide ........................................................................................................... 6

3.0 Overview of the TraBAJO Project ........................................................................... 7 3.1 Findings ................................................................................................................................... 7 3.2 Recommendations ............................................................................................................... 9

3.2.1 DILG Creates Two Orientation and Implementation of TraBAJO Workshops ...... 9 3.2.2 Customize the Skills Registry System (SRS) ........................................................................ 9 3.2.3 Private Sector Commitment ....................................................................................................... 9 3.2.4 Improve the Skills Training Process .................................................................................... 10 3.2.5 Undertake Industry Forum Trade Shows .......................................................................... 10 3.2.6 Strengthen the DILG Monitoring & Evaluation (M&E) Guidelines.......................... 10

4.0 Implementation Plan of the TraBAJO Project ................................................. 10 4.1 Key Phases, Components and Activities of the TraBAJO Project ...................... 11

4.1.1 GET READY! ................................................................................................................................... 11 4.1.2 GET SET! .......................................................................................................................................... 12 4.1.3 GO! ..................................................................................................................................................... 12

4.2 Additional Details on Implementation Plan ............................................................ 13 4.2.1 Key Players and Roles ............................................................................................................... 14 4.2.2 Delivery Components ................................................................................................................ 16

4.2.2.1 Orientation/Training Workshop Sessions ...................................................................................... 16 4.2.2.2 Skills Registry System (SRS) .................................................................................................................. 17 4.2.2.3 Skills Training Process ............................................................................................................................. 18 Skills Training Pre-Work (GET READY! Phase) ............................................................................................ 18 Skills Training Process (GET SET! GO! Phase) .............................................................................................. 19 4.2.2.4 Industry Forum ............................................................................................................................................ 20 Structure of Industry Forum ................................................................................................................................. 21 4.2.2.5 Monitoring and Evaluation ..................................................................................................................... 22

4.3 Action Planning Outputs and Feedback ........................................................................... 23

5.0 Conclusion ................................................................................................................... 23

6.0 Appendices .................................................................................................................. 25 6.1 DILG Memorandum Circular No. 2015-138 ............................................................. 25 6.2 Action Planning Outputs and Feedback .................................................................... 35 6.3 Industry Forum Tools ...................................................................................................... 43


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1.0 Acronyms 4P’s Pantawid Pamilyang Pilipino Program

ACs Accredited Colleges

AVP Audio Visual Production

BAC Business Assistance Center

BAHRR Bohol Association of Hotels, Resorts, and Restaurants

BITC Business in the Community

BLGD Bureau of Local Government Development

BPLO Business Permit and Licensing Office

DOLE CO/BLE Department of Labour Employment Central Office/Bureau of

Labor Employment

CSR Corporate Social Responsibility

DepEd Department of Education

DILG Department of Interior and Local Government

DOLE Department of Labour and Employment

DOT Department of Tourism

DSWD Department of Social Welfare and Development

DTI Department of Trade and Industry

EO Employment Office or Executive Order

HR Human Resources

IAs Industry Associations

IP Indigenous People

IT-BPO Information Technology- Business Processing Outsourcing

JMC Joint Memorandum Circular

KPI Key Performance Indicators

LEIPO Local Economic and Investment Promotions Office

LGSP-LED Local Governance Support Program for Local Economic

Development

LGA Local Government Academy

LGU Local Government Unit


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MOA Memorandum of Agreement

NCDA National Council on Disability Affairs

NGA National Government Agency

NICP National ICT Confederation of the Philippines

OSY Out-of-School Youth

PCCI Philippine Chamber of Commerce and Industry

PESO Public Employment Service Officer

PS Private Sector

PWD Persons with Disabilities

QM Qualification Map

ROs Regional Offices

SRS Skills Registry System

STAG-LG Skills Training for Accelerated Growth in Local Governments

SUC State University

TESDA Technical Education and Skills Development

TraBAJO Training for Better Access to Job Opportunities

TVI Technical Vocational School

TWG TraBAJO Working Group

WFDP Workforce Development Plan


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2.0 Introduction The Local Governance Support Program of Local Economic Development (LGSP-LED), an eight-year collaborative program between the Governments of Canada and the Philippines, is currently in its last year of implementation. The goal of the program is to foster efficient, responsive, transparent and accountable governance at all levels. Its purpose is to reduce poverty by strengthening local governance and supporting sustainable local economic development. The project operates both at the national and local levels, providing a better enabling environment for local government units and improving the prospects for local economic development in various communities. In this last year of project operations, LGSP-LED aims to transfer the practices, procedures, knowledge, and tools developed throughout the project to the Department of Interior and Local Government (DILG), Local Government Units (LGUs), Local Government Academy (LGA), and other government agencies so that they can continue to deliver these services. One aspect of this transfer is the work done on workforce development. Activities carried out under workforce development initiatives have included:

The development of tourism circuit plans that provide recommendations on the required skills in the private sector (PS)

Orientation workshops on workforce planning resulting in LGU workforce development action plans (otherwise known as LGU Business plans)

A tourism knowledge cluster workshop to LGSP-LED Batch 1 and 2 project

sites based on a Canadian model

A workshop with a Canadian perspective on how to enhance the DILG-led Skills Training for Accelerated Growth in Local Governments (STAG-LG) project

STAG-LG is now officially named Training for Better Access to Job Opportunities (TraBAJO) and is the concrete demonstration of the priority given by DILG to workforce development as a component of its campaign for Business-Friendly and Competitive LGU’s.


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A substantial amount of funds have been downloaded to LGSP-LED Batch 3 project sites LGUs that have qualified for funding, through the development of an LGU Business Plan, for the development of their Workforce Development Programs and provide support in preparing their communities the necessary skilled workforce requirements of the private enterprises in priority sectors such as Tourism, Agri-Business, and Information Technology- Business Processing Outsourcing (IT-BPO) As the implementation of TraBAJO in LGSP-LED project sites will be DILG’s initial experience in executing such a project, the Bureau of Local Government Development (BLGD) and implementing units in the Regional Offices require technical advice to ensure efficient management of the activities. A Canadian LED Expert was deployed in February 2016 to provide such technical assistance. It was determined that an overarching guide to the implementation of the project was required to ensure efficient implementation across the LGSP-LED Batch 3 project locations. In addition, this project has been in effect for several years, which means that many people may not have been a part of the workshops, planning or discussions along the way; the guide will help capacitate common base knowledge.

2.1 Purpose of the Guide This guide is geared to those who are responsible for the implementation of the TraBAJO project. It is meant to be an active document referred to regularly. It will be especially helpful for those who may not have been part of workshops, planning or discussions during previous phases of the LGSP-LED or are currently entering a new role within local government while TraBAJO is still active. It provides a path and outline to the steps and tasks needed during each phase of implementation including recommended improvements. It also outlines the primary partner responsible for the implementation of the task. While the guide has defined phases (Get Ready!, Get Set!, Go!), keep in mind that the capacity and readiness of the LGU will ultimately determine how quickly or slowly each phase is completed. It needs to be noted that DILG’s Memorandum Circular No. 2015-138 is mentioned several times throughout this guide as the go-to for monitoring and evaluation activities. DILG Central is currently updating and defining monitoring, evaluation and reporting activities that will then make this particular part of the Memorandum out dated.


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3.0 Overview of the TraBAJO Project Training for Better Access to Job Opportunities (TraBAJO) is the concrete demonstration of the priority given by DILG to workforce development as a component of its campaign for Business-Friendly and Competitive LGUs. TraBAJO supports the National Government’s thrust to provide sustainable interventions to improve the plight and condition of the unemployed and empower them through skills training leading towards gainful employment and entrepreneurial activities. The funds for this project are available to four priority beneficiaries:

Out-of-school youth (OSY) under Abot-Alam program1 Persons with Disabilities (PWD) Indigenous People (IP) Pantawid Pamilyang Pilipino Program (4P’s)2 beneficiary

The timeline for implementation of the TraBAJO project is from March 2016 to December 2017 and the project aims to support 6,000 beneficiaries in the LGSP-LED Batch 3 project sites LGUs.

3.1 Findings In order to find the most efficient means to implementation, several organizations were interviewed and a visit to the local government unit in Kalibo, Aklan was conducted. The purpose was to discover best practices and lessons learned from other projects to avoid roadblocks or delays and to determine the potential advantages and challenges at the local level in the implementation of TraBAJO. As the research was conducted, it became apparent that this project could not be completed without several players within levels of government and private enterprise coming together for a common goal.

1 Abot-Alam program is an interagency convergence effort by the Department of Education targeting out of school youth (OSY) from 15-30 years old to map OSY and enroll them in appropriate programs and opportunities for education, employment, and entrepreneurship (http://www.deped.gov.ph/sites/default/files/order/2015/DO_s2015_17.pdf) 2 Pantawid Pamilyang Pilipino Program (4Ps) is a conditional cash transfer program by the Department of Social Welfare and Development that provides grants to extremely poor households to improve their health, nutrition and education particularly of children aged 0-18 (http://www.gov.ph/programs/conditional-cash-transfer/


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The elements of success for the TraBAJO project include five partners:

DILG Central & Regional: for overview, accountability, monitoring and evaluation of the overall project. Along with the provision of training at a local level.

Department of Labour and Employment (DOLE): through its Skills Registry System (SRS) to track clients, training, and success of the project.

LGU: primarily through the role of the Public Employment Service Office

(PESO) and in reports and tracking to be sent back by PESO to the government chain of command.

Private Sector: local businesses and associations (i.e. PCCI, BITC, BAHRR)

who are committed to hiring TraBAJO funded recipients upon successful completion of training.

Technical Vocational Institution (TVI): local and provincial training

institutions approved by Technical Education and Skills Development (TESDA).

Other considerations in the development of the implementation plan are:

DILG’s Memorandum Circular No. 2015-138: (Appendix 6.1): outlines the requirements of the TraBAJO project including reporting timelines and monitoring needs.

DOLE’s JobStart Program: was a pilot program in 2014 that assisted unemployed youth in finding jobs through a grant funded by the Asian Development Bank and the Government of Canada. It is currently being rolled out to a broader audience and will be institutionalized in 2016. It was first thought that TraBAJO overlapped JobStart in the Out-of-School Youth (OSY) audience; but further research determined minimal overlap as JobStart focuses on different LGSP-LED Batch project areas.

Election Ban- March 25- May 8: no training can be conducted during this

period. However, this ban will not stop the project from getting started by accessing TraBAJO funds for the installation of computer equipment, the development of training materials, or other items needed for the successful implementation of the project.

PESO Law: This law mandates that each LGU have a dedicated PESO

office/officer. This is a favourable law for the project as it means there is someone designated as the primary point person in the implementation of on-the-ground activities.


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3.2 Recommendations The activities conducted throughout the technical assistance provided a broad overview of the challenges and opportunities for the TraBAJO project implementation. After review of documents and in-field interviews with key players in the delivery of the TraBAJO project, the following are overarching recommendations for its successful implementation:

3.2.1 DILG Creates Two Orientation and Implementation of TraBAJO Workshops 1. An LGU capacitating workshop with toolkit on the mechanics of the

implementation of TraBAJO. The workshop content can include items such as:

How to manage a Skills Registry System Registration day(s) How to manage an industry forum How to manage an interview day The benefits of partnership between key players How to effectively manage a client from start to finish Expectations of reports, who to contact, what to track

2. A Private Sector/TVI orientation workshop on the delivery of the project and

how the private sector and TVI play a key role to its success. This workshop can be a webinar or voice over slide presentation (i.e. ppt).

3.2.2 Customize the Skills Registry System (SRS) Add to the Skills Registry form a space to code clients when the client’s registration data is entered. The PESO can then pull qualified TraBAJO clients based on the codes entered.

3.2.3 Private Sector Commitment To achieve success of training and placing 6,000 TraBAJO funded recipients into meaningful positions requires commitment from the private sector. The TraBAJO project does not meet immediate needs; therefore private sector partners will need to forecast their human resources needs within 1-4 months. The recommended avenue to gain absorption for the recipients is through local and regional industry associations such as a local Chamber of Commerce or others, specific to the local LGU region, such as BITC (Bracey) or BAHHR (Bohol). A group of companies are more apt to commit to offering a couple of positions each rather than counting on one organization to take many. This by no means excludes single businesses, as all businesses are welcome.


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3.2.4 Improve the Skills Training Process There are two elements to the successful implementation of the skills training portion of the TraBAJO project:

DILG/ or LGU sets up a structure that effectively manages the skills training portion by updating the Workforce Development Plan and by linking specific TVIs and its skills training structure with TESDA.

PESO office is established and operationalized in order to meet clients, deliver SRS day(s), secure private sector commitment, organize industry forums, and all activities that generate clients for PESO office and link clients to the private sector for job matching.

3.2.5 Undertake Industry Forum Trade Shows The industry forum is a key component of the project as it links potential beneficiaries with potential employers. An industry forum should take place at least twice a year to account for changes in employment needs and as it provides a venue for the private sector to share expectations and qualifications of what they are seeking with potential workers.

3.2.6 Strengthen the DILG Monitoring & Evaluation (M&E) Guidelines The monitoring and evaluation activities are laid out in the overall DILG guidelines found in the Memorandum Circular No.2015-138. The DILG guidelines need to be strengthened by:

Linking the expected expenditure of the funds to three key reporting times (Dec 30, June 30, Dec 30)

Keeping the statistics and reporting simple. Do not make the reporting

structure cumbersome, which may cause procrastination by local staff.

4.0 Implementation Plan of the TraBAJO Project With the overarching recommendations above, an implementation plan to the TraBAJO project was created and is divided into three phases: Get Ready!, Get Set!, and Go!. The activities listed in each phase are based on findings from consultations that were undertaken. The detail plan is located in the following section below. As DILG and the TraBAJO project team begin to work on these recommendations, further activities may be identified to enhance the success of the project. A reminder, as mentioned in section 2.0 Purpose of the Guide, these phases are a guide to the timeline of the project and it is up to each individual LGU to determine how quickly or slowly they will proceed with the implementation of the TraBAJO activities.


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4.1 Key Phases, Components and Activities of the TraBAJO Project

4.1.1 GET READY! This phase takes into account the limitations of work that can be completed during the election ban timeframe (March 25- May 8) and therefore, is designed to get infrastructure systems and partnerships in place to start the TraBAJO project quickly once the ban is over. In addition, it enables LGUs to review Workforce Development Plans (i.e. LGU Business Plans) to ensure that the skills and employment required are still relevant. Recommended components of this phase include:

DILG creates partner team (i.e. TESDA, DOLE, and PCCI) to complete the Memorandum of Agreements (MOAs), other terms of references and logistics to ensure the smooth running required of the project.

DILG develops the workshops that will be delivered to LGUs and private

sector or TVIs. The workshop should be designed to focus on roles and responsibilities of the targeted audience.

LGU uses TraBAJO funds to purchase computers required to capacitate the

PESO office.

LGU uses TraBAJO funds to capacitate the provincial-run training centres with facilities to meet the training needs of the community.

LGU meets with PESO and identified private sector businesses and/or

associations and other key local partners regarding the Workforce Development Plan (LGU Business Plans) in order to:

o Amend as needed o Create a list of local TVIs that match the needs of the community o Create a list and reach out to local private sector association groups o Determine dates for Skills Registry Registration day(s) and Industry

forum

Monitoring and Evaluation activities for this phase is as outlined by DILG Memorandum Circular No.2015-138


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4.1.2 GET SET! This phase, to take place from May to June, is defined by the training and activity happening at all levels to build capacity in the LGU, PESO, and TVIs and align the private sector with the goals of the project. Recommended components of this phase include:

DILG Regional conducts orientation/training sessions for LGUs and the private sector and/ or TVIs on the implementation of the TraBAJO project

DOLE regional trains PESO and other identified staff on the SRS system

PESO conducts SRS day(s) and Industry Forum

PESO identifies beneficiaries and determines appropriate training and links with TVIs for training

PESO arranges ‘interview days’ for private sector to interview certified

candidates DILG- Regional, LGU and PESO carry out monitoring and evaluation

activities as outlined by the DILG Memorandum Circular No. 2015-138

4.1.3 GO! This phase is defined by the actions taken to implement and operationalize the TraBAJO project on a daily, weekly, monthly basis. There are two elements to the GO! Phase. Phase 1: July – December 2016 The completion of training and securing of employment by the first group of beneficiaries define this phase. Recommended activities:

PESO o Arranges interview days with private sector o Continues to work with beneficiaries and their training plans o Conducts another industry forum

DILG Regional conducts orientation/training sessions for LGUs and the

private sector and/ or TVIs on the implementation of the TraBAJO project, as needed.


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DOLE regional trains PESO and other identified staff on the SRS system, as needed

DILG- Regional, LGU and PESO writes and submits second report to DILG

(as per DILG Memorandum Circular No.2015-138) Phase 2: January – December 2017 This phase is defined by the maintenance and ongoing activities of the TraBAJO project. Recommended activities are:

LGU reviews the Workforce Development Plan and updates as needed. PESO

o Arranges interview days with private sector o Continues to work with beneficiaries and their training plans o Conducts another industry forum

LGU, DILG-Regional, PESO carry out monitoring and evaluation activities

DILG Regional, LGU and PESO carry out reporting to DILG as per DILG

Memorandum Circular No.2015-138

DILG Regional conducts orientation/training sessions for LGUs and the private sector and/ or TVIs on the implementation of the TraBAJO project, as needed.

DOLE regional trains PESO and other identified staff on the SRS system, as

needed.

4.2 Additional Details on Implementation Plan The previous section provided an overview of the phases and activities required for the successful implementation of the TraBAJO project. In order to understand more thoroughly, the depth and process of the recommendations, additional details on the implementation plan are provided in this section.


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4.2.1 Key Players and Roles Key Player Role DILG Central Creation of a team dedicated to the TraBAJO project

consisting of a minimum of three key personnel from DILG and a lead person from TESDA and DOLE who can make decisions and keep moving the details forward.

Forging MOAs with the partners Accountability in the receipt of reports, monitoring and

evaluation. Creation of training/orientation sessions on TraBAJO project

for target audiences: o LGU/PESO o PS/TVIs

DILG Regional Focal person for monitoring and evaluation

Delivery of orientation/training sessions on TraBAJO project as needed

DOLE Updating/amendment of SRS based on needs for the TraBAJO project.

Installation of SRS in LGSP-LED Batch 3 project sites LGUs Training of appropriate parties as needed on the use of SRS

TESDA Assistance with information on qualified TVIs

Creation of Qualification Maps (QM) based on needed training Potential creation of training for more specific requirements

LGU Fund management/accountability

Accessing of TraBAJO funds to: o Purchase computers required to capacitate the PESO

office o Capacitate the provincial-run training centres with

facilities to meet the training needs of the community Meeting with PESO/private sector and other key local

partners regarding the Workforce Development Plan and working with a private sector association like BITC (Boracay) and PCCI

Obtaining funds for Provincial Training Centres to update their facility to train. Recommendation: funds are used to update facilities in an area of need that may not already be covered by another TVI in order to add capacity and not to duplicate programming


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PESO Operations of the TraBAJO project Conduct SRS day(s) Conduct Industry Forum Working with beneficiaries and linking with TVIs for training Arrangement of ‘interview’ with private sector and training

of beneficiary Updating SRS as beneficiaries move through the process Creation of reports as required by DILG for monitoring and

evaluation purposes

TVIs Obtaining TESDA accreditation to be eligible as training provider for TraBAJO project

Offer the training programs required Provision of facilities for the practical application of skills Delivery of training and accreditation of beneficiaries Securing proper documentation for trainees and its

submission to TESDA and LGU for reporting and payment.

Private Sector Provision of positions available and pledging of a number of positions to TraBAJO beneficiaries

Provision of job descriptions for positions Provision of in-house onboarding program Ability to offer ‘in kind’ job - bridging activities for PESO such

as practice interviews, resume review Ability to return to PESO office for interviews of candidates

Note to TraBAJO Project Team: While we cannot dictate that private sector MUST hire TraBAJO beneficiaries, it is expected and assumed that if an association is committed to hiring locally, then they will work with the PESO to commit and hire TraBAJO beneficiaries

Beneficiaries Proactive participation in the process Commitment to their training Understanding the benefits to them and their families


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4.2.2 Delivery Components Components of the TraBAJO project were outlined in section 4.0. For its successful implementation, it requires the commitment of the key players. This section provides additional details on selected components and activities mentioned in the three phases of the TraBAJO project.

4.2.2.1 Orientation/Training Workshop Sessions The purpose of the orientation/training sessions is to ensure that all players know their responsibilities, have the opportunity to ask questions about the project and for the project to gain support from these important groups.

A. Orientation/training for LGU/PESO

This session is designed as a half-day interactive workshop and to be delivered by DILG- Regional Focal Person. This is where the LGU/PESO is provided the specifics of the project including:

Procedures, policies, and the mechanics of the TraBAJO project How to run an industry forum How to promote SRS day(s) Developing goals – Review Workforce Development Plan for participants and

develop an action plan to achieve Management of reporting and timelines- as per DILG Memorandum Circular

No. 2015-138 Importance of payments to TVIs Benefits of TraBAJO to other initiatives (PESO Law, JobStart, other funded

programs/projects, private sector initiatives) Sustainability of the framework of TraBAJO in the long term

The goal of the workshop is to gain buy in and understanding of the sustainability of this model after the funds are depleted.

B. Orientation/Training for PS/TVIs

Recognizing that it may not be possible for these partners to gather on the same day or even in the same location, this session has some flexibility in its design and in the method of its delivery and duration of each session (i.e.1-day or half-a-day). It can be delivered in the form of a PowerPoint presentation (with voice over), webinar or a conference call. It does not need to be a face-to-face session.

The purpose of this session is to inform private sector and TVIs about the project and to understand their role in its success in what it achieves for the local community, the participants families and ultimately for their workforce and


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training centres. It should instil confidence in the TVIs and to the private sector that the project will send excellent qualified people. The PESO attends this session as an information and relationship-building opportunity.

This session will provide the following information:

Goals of TraBAJO: As each area developed a Work force Development Plan,

this plan should be shared with these partners including the anticipated number of beneficiaries

Role of each PS/TVI within the project Include request to private sector for ‘in kind’ soft skills training such as

interview skills, customer service. Courses that can be rolled into PESO programming (Corporate Social Responsibility of private sector)

Sustainability of the framework of TraBAJO in the long term

4.2.2.2 Skills Registry System (SRS) DOLE is responsible for the Skills Registry System. It is a centralized computer based system that collects information of people who enter the PESO office looking for work. The SRS is an important element to the success of the TraBAJO project. It is the location where beneficiary information is held. The system has the ability to filter appropriate qualified candidates and keep records of training received and employment secured. Much of the data required for the reports required by DILG will be extracted from this system. TraBAJO funds capacitate each LGU with a computer system. DOLE installs SRS and the DOLE Regional Focal Person trains the appropriate people on its use. The SRS should be adapted in the following manner:

1. Have the ability to code the targeted beneficiaries, either by number or short code (16=PWD or PWD =PWD)

2. The system should be able to multi-code as potential beneficiaries may fall into a couple of categories

3. System should be able to filter the database to generate reports: a. Qualified candidates b. Number of beneficiaries in training c. Type of training being accessed d. Beneficiaries to jobs earned

Note: this is not an exhaustive list of reports, just an example of the most immediate reports that provide key performance indicators (KPI) of the project.


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4.2.2.3 Skills Training Process There are two segments to the skills training process; the pre-work required to ensure systems are in place and the actual operationalization, day-to-day activities and working with potential beneficiaries and TVIs.

Skills Training Pre-Work (GET READY! Phase) This segment of the skills training process involves the preparatory stage that DILG/LGUs will need to carry out. The process works clockwise from ‘Review WFDP with private sector associations + others’ as shown in the figure below.

Figure 2.0 Skills Training Pre-Work Steps

Skills Training- Pre -Work (GET READY!)

DILG/LGU

Review WFDP

with private sector

associations + others

Update where

necessary to ensure to meet

private sector needs

TESDA to

create QM

Determine what can

realistically be achieved in

the TraBAJO project

Payment

processes and delivery timelines

developed

Meet with TESDA to qualify

TVOC’s to training needs

DILG/LGU


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Skills Training Process (GET SET! GO! Phase) This segment of the skills training process is the day-to-day responsibility of the PESO office. The updated WFDP is the guide used to determine priority training desired to fill positions within the private sector. The process is shown in the figure below.

Figure 2.1 Skills Training Process- Recommended Part of the process is the promotion of a Skills Registry Day(s). These days can be done as many times as needed; however, for the purpose of this document, it is designed to jumpstart the TraBAJO project. It is a day (or week) where the LGU/PESO office promotes the project to the community and encourages people to come in and sign up through the SRS. The goal of doing this at the beginning during the GET SET! Phase is to create activity, a buzz and excitement around the project. Please note that signing up through the SRS does not automatically qualify the person into the TraBAJO project, this is the first step in their qualification process.

Skills Training Process (GET SET! GO!)

PESO

List of TVI’s and their

course offerings

Based on private

sector needs has a priority

list of training needed

Links certified

beneficiary to private

sector

Link participants to

appropriate training- makes

arrangements

Update

SRS

Invite

qualified participants to

industry forum

WFD Plan


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4.2.2.4 Industry Forum The industry forum is to be held a minimum of twice a year bringing together private sector with potential employees (TraBAJO recipients). It is organized through the provincial PESO office and involves all LGU PESO Managers within the provincial area to avoid potential overlap of forum dates and to create value for private sector and beneficiaries with access to a larger group. It is a trade show type format where businesses set up a table with information and participants can come by and learn. The forum is designed to be an opportunity for discussion. Participants and industry have the opportunity to find out about each other. This is not an event where interviews take place. The goal is to set participants up for success in the future, the industry forum is set up early in the process and the beneficiaries are not yet ready to be interviewed as they may not possess the required soft and hard skills necessary to make the desired impression. Each table at the forum will receive a stack of business cards. The business card will have a number on it that links it to the private sector (1= BITC Boracay). They are designed by the PESO office and can be reused each time. The goal of this forum is to ensure that the relationship is kept with the PESO and private sector; that participants are not calling directly to the private sector. The registration desk keeps a master list of organizations and their corresponding number. Qualifying Organizations Identified private sector associations and larger single businesses, from the WFDP, are invited to attend. It was the finding during the technical assistance that the best avenue to secure a quantity of postings from businesses would come from partnering with private sector associations. It is easier for a group of businesses within an association to absorb potential employees and easier for an association to present at the industry forum if they are there representing as a group. Qualifying Participants Qualified participants are those who have registered with the PESO office through the SRS and are one of the four targeted beneficiaries:

Out-of-school youth (OSY) under Abot-Alam program Persons with Disabilities (PWD) Indigenous People (IP) Pantawid Pamilyang Pilipino Program (4P’s) beneficiary


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Structure of Industry Forum The following is an example of the structure of the forum.

1. Registration Table (operated by the PESO): a. A copy of the master list of businesses with their corresponding

numbers b. A registration sheet for participants (see Appendix 6.3 for an

example) c. Participants register at the beginning of the event d. Participants bring their selected ‘business card number’ back to the

desk at the end of the forum, to book follow up appointment with PESO within a week to discuss training required and secure TraBAJO funding (see Appendix 6.3)

2. Private Sector tables:

a. To lay out their materials b. Each table has a business card number. These are business cards with

a designated number. These cards can then be collected by participants and brought back to the registration table.

3. During the event: a. Private Sector associations have the opportunity to present who they

are, the positions available and the training required to do the job. (5-10min)

b. Participants can wander through the trade show, meet various businesses that are of interest to them. If they are interested in working for an organization they will take a ‘business card number’.

c. When participants finish collecting numbers from places of interest, they will take them back to the registration table where they will book a follow up appointment with their respective PESO officer. It is recommended that the appointment be conducted within a week. The business card numbers are noted on the participant’s appointment so that the PESO officer knows which businesses the participant prefers.

4. Post Event: a. PESO officer meets with participants to finalize qualification and

eligibility for TraBAJO funds, arranges training. b. PESO officer sends thanks to attending private sector organizations

with mention of being back in touch once participants are trained to arrange interviews.


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4.2.2.5 Monitoring and Evaluation Monitoring and evaluation to ensure success is the final component to the TraBAJO project. Each LGU has created a WFDP which will be the guide used to measure success during the timeframe leading up to December 2017. The measurement to these are reviewed and agreed upon during the orientation/training session of the LGU/PESO. The monitoring and evaluation activities are laid out in DILG’s Memorandum Circular No. 2015-138 and consist of quarterly visits and reporting. Further specifics on what DILG would like to see in the reports will be available in the near future. It is recommended that: LGUs/PESOs create reports that include key performance indicators:

# of registrants entered into SRS # of registrants entered into SRS that are ‘TraBAJO’ identified # of Training certified # Placed in positions

This provides an understanding of conversion from registering with the PESO office to actual employment of beneficiaries. DILG Regional should also observe/participate in meetings where PESO Managers discuss the Industry Forum and they should attend the Industry Forum. Their observations should be included in the report prior to submitting it to DILG- Central. Below is a timetable for the submission of reports of the three phases and expected percentage of disbursement of funds: Report Purpose % Of Funds Utilized June 30, 2016 GET READY! GET SET!

Phase completion report.

September 30, 2016 GO! December 31, 2016 GO! 50% March 31, 2017 GO! June 30, 2017 GO! 75% September 30, 2017 GO! December 31, 2017 Final report and

sustainability 100%

Table 1.0 Disbursement of funds to reporting deadlines


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4.3 Action Planning Outputs and Feedback Appendix 6.2 of this guide provides a summary of the Action Planning Outputs and Feedback, which is the result of a ‘Knowledge Forum’ workshop held on February 12. 40 members of local government units, and partner organizations (PCCI, TESDA, DOLE, DOT) congregated for a day to review the recommendations on the implementation of TraBAJO project presented by the expert. As a result of the feedback obtained, additional items for consideration were incorporated into the development of this guide. Please refer to the feedback as it provides on-the-ground activities required to implement the TraBAJO project

5.0 Conclusion The TraBAJO project will impact 6,000 beneficiaries throughout the LGSP-LED Batch project 3 sites LGUs and create more stable employment for private sector organizations in the regions. TraBAJO is another program that the LGU and PESO offices can access for clients who come through their doors. With the support of the key players, DILG and private sector organizations, the TraBAJO project can have extended benefits within the communities it serves and could be used as a framework to be modeled in other areas of the country. Benefits of this project to the overall well-being of the LGSP-LED Batch 3 project areas:

Meets needs of the area so that community members do not need to leave. They can continue to work, raise a family and be an active community member.

Reduces unemployment, creates skilled workers and entrepreneurs in the community.

Creates a climate of desire for investment in the community. Benefits of the project to the LGUs:

Relationships built with PESO. Capacitates LGUs to develop and manage sound and responsive workforce

development programs. LGUs have capacity to continue to advocate for workforce development. Strengthens LGUs to plan and implement programs while enabling them to

understand current work climate. Fortifies the partnership of the LGUs with private sector, PESO office and

TVIs. Benefits of the project to the PESOs:


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Trust from private sector to connect with PESO on ‘one offs’ in addition to being part of Industry Forums.

Supports PESO Office with influx of clients and another program to offer. Capacitates PESO office with DOLE’s SRS system, which ultimately can link to

the national SRS system.

Benefits of the project to Private Sector:

Ability to hire local well-trained employees. Develops a more stable workforce. Fortifies the partnership with the LGUs. Strengthens relationship with PESO office for more ‘one off’ needs. Corporate Social Responsibility (CSR) for organizations- increases local

workforce/give back program in ‘in kind’ training sessions.

Ultimately, the TraBAJO project supports the National Government’s thrust to provide sustainable interventions to improve the plight and condition of the unemployed and empower them through skills training leading towards gainful employment and entrepreneurial activities


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6.0 Appendices

6.1 DILG Memorandum Circular No. 2015-138


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6.2 Action Planning Outputs and Feedback ACTION PLANNING OUTPUTS AND FEEDBACK GROUP 1: SKILLS REGISTRY SYSTEM Goal: To capacitate PESO on their roles in establishing SRS

Activities Outputs Key Office to Liaise With Timeline

Establish user-friendly and up-to-date Skills Registry System 1. Consultation with

DILG CO/BLGD

DOLE CO/BLE

Stakeholders (DepEd, NICP)

Enhanced SRS (Customized) for TraBAJO - Ability to filter and classify data depending on users need

DOLE CO/ BLE

March 2016

Purchase of computers and internet connection

Equipment for SRS (at least 2 PC [personal computer] and 1 Laptop w/ internet connection

PESO/LGU

March 2016

Training for SRS Trained LGU PESO and IT Officer

DOLE Regional/Field Office April 2016

Conduct of Special Registration Day

List/of job seeker Profile PESO Before and After conduct of Industry Forum


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Activities Outputs Key Office to Liaise With Timeline

Continuous updating of SRS Updated SRS profiles PESO 2016 onwards

Items Feedback and Recommendation

Facilitating Factors Funds Availability

Absorptive Capacity of the PESO

Hindering Factors Reprogramming of the SRS

Delayed Procurement Process of LGUs

Slow internet connection/Signal

Proposed Measure For prioritization of BAC

Other Suggestion NCDA should be included

Create online SRS

Training for PESO should be done after election (July 2016)

PESO and IT should be regular Employees of the LGU

Consolidation and Reconciliation of Employment DATA (SRS and Employment [Emp] TVI Report)


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GROUP 2: INDUSTRY FORUM Goal: Employment of target beneficiaries

Activities Outputs Key Office to Liaise

With Timeline

PRE

Conduct of inventory of employers under the industry

List of industry in the area LEIPO Secondary BPLO & Provincial LGUs

March to April May 2016

Preparation of Quick Assessment form

Standardized Quick Assessment form

National DILG DOT DOLE PESO DTI TESDA

April 2016

FORUM PROPER

Orientation of the project to the industry partners

List of Job Requirements (number and skills/competencies/qualifications)

PESO DILG DOLE TESDA

June 2016 Conduct of Assessment Needs per industry

Pledge of Commitment from industry to allocate X% of jobs needed to TraBAJO beneficiaries

LEIPO and PESO Industry Associations Local Chambers Provincial LGU

Conduct of another forum (industry meet with the beneficiaries

Job Matching and placement

PESO Industry Local Chambers Beneficiaries

Twice a Year for hospitality/tourism Consider peak season Off-peak season in scheduling training

¸


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Facilitating Factors

Harmonize the activities and schedule of industry forum and SRS

Is there a possibility that one single employer can hire from other LGUs?

Other Suggestion Include TVIs in the booth setup for career shopping

Linkages between industry-Academe-LGU

Pledging Commitment of Industry (Employer) in Allocating Jobs


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GROUP 3: MODULE ON WORKFORCE DEVELOPMENT Goal: To capacitate LGUs/PESO to implement the TraBAJO program


With Timeline

Finalization of the Operational Guidelines

Operational/Policy Guidelines (MOU or JMC)

DILG LGSP-LED DOLE TESDA DSWD DTI PCCI TVIs other Stakeholders

Draft: Executive Order (EO) February Operational: Mid-March

Launching/Orientation a. Template suggested Design,

Programs Venue: Province

b. MOU (PS,TVIs and LGUs) c. Presentation Materials d. Program Brief

Operational Guidelines for PESOs to implement TraBAJO

What is TraBAJO?

Objective of the Program

Criteria in the Selection of Beneficiaries

Benefits from the program

The Stakeholders and their Roles

Implementation Mechanisms - Role of LGUs/PESO - Role of TVIs/PS - Role of NGAs - Steps in providing the

TraBAJO Funds

Monitoring and Evaluation/

Sustainability Mechanisms - Success Indicators - Reporting System - Feedback Mechanism

DILG LGSP LED LGUs SUC Partners TVIs NGAs ROs


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With Timeline

Program Brochures/Handouts/Toolkit AVP on TraBAJO Online materials

Review of the Plan (Workshops/Activities)

Capacity Development (CapDev) on SRS and Industry Forum

Revised/Final LGU WFD Plan Commitment of Stakeholders to implement and/or support implementation of the WFD Plan

LGUs Industry Representatives, NGA (DILG, DOLE, DTI, DOT, DSWD)


Facilitating Factors Availability of Funds Cooperation of Local Stakeholders

Hindering Factors Change of Admin/PESO

Proposed Measure Adjust/Schedule Launching/ Orientation on July 2016

Institutionalize PESO Office

Other Suggestion Change “Module” to Operational Manual on WFD Plan


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GROUP 4: SKILLS TRAINING Goal: 1. To strengthen the capacity of the LGUs to engage stakeholders in the provision of skills training in the target beneficiaries 2.To produce competent workers (employment) and Entrepreneurs (business)


With Timeline

Capacity Development to LGU/PESO on HRD (Sourcing, SRS, Recruitment and Select)

Upskilled HR PESO staff PESO March-April 2016 After Election

Local TWG TraBAJO Meeting (thru Employment Office [EO]) Review of WFD Plan

Enhanced WFD Plan Draft agreements Fund utilization from QM preparation, periodic monitoring, disbursements and reporting

PESO DILG P IT DTA DOLE TESDA PCCI NICP TVIs IAs DOT DSWD etc.

March 2016

Qualification map (QM) to be prepared by TVIs consolidated by TESDA

MOU between TVIs and Industry Consolidated QM

TESDA PESO LGU TVI March-April 2016

Identification/assessment of Beneficiaries -include in the policy

Master list of qualified beneficiaries -refer to SRS

PESO w/TESDA TVIs April-November 2016

Employment to Skills Training Quality/Employable Graduates TVIs LGUs PESO DILG TESDA

July-November 2016


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With Timeline

Competency Assessment Assessed and Certified Worker/Graduate

TVIs, ACs, TESDA Upon Training completion until November 2017

Payment to TVIs Terminal Report LGUs TVIs Upon assessment completion until November 20017

Employment Reporting and Monitoring

Employment Reports -Included in the SRS

TVIs to PESO LGU Monthly Report


Proposed Measure Include in the policy “quitters”

Other Suggestion Payment Scheme

TVIs to customize trainings needed by the industry

Multiple Skills training

Set Qualification in order to access another training/upscaling


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6.3 Industry Forum Tools This is an example and can be adjusted to suit specific needs of the PESO

Name Affiliated PESO Interested in… Follow up booking date

Jane Smith

Aklan

#3 (ITC), #7 (Hotel Marzon), #8 (Kalibo Airport)

Tuesday, June 27th. 10:00am


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Hotel Marzon Kalibo

ITC Boracay

# 3

Kalibo Airport

Kalibo

Chris Meyer Name of Business Position Title

Phone (203) 555-0100 Mobile (203) 555-0101

[email protected] www.example.com


Phone (203) 555-0100 Mobile (203) 555-0101



Phone (203) 555-0100 Mobile (203) 555-0101



Phone (203) 555-0100 Mobile (203) 555-0101



Phone (203) 555-0100 Mobile (203) 555-0101



Phone (203) 555-0100 Mobile (203) 555-0101



Phone (203) 555-0100 Mobile (203) 555-0101


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Guide to TraBAJO Implementation

Documents

Transcript of Guide to TraBAJO Implementation