Formalities offices Founded by Ms. Claudine and Mr. Lionel Dahan Your Formalities made simple.
Guide to Qatar Formalities
Transcript of Guide to Qatar Formalities
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Immigration / HR Department
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CONTENTS
2 SUMMARY FLOWCHART ------------------------------------------------------------------------- 2
3 FREQUENTLY ASKED QUESTIONS (FAQ) --------------------------------------------------------- 3
4 DOCUMENT FACT SHEETS----------------------------------------------------------------------- 11
4.1 RESIDENCE PERMIT ISSUANCE-------------------------------------------------------------------------- 11
4.2 RESIDENCE PERMIT RENEWAL -------------------------------------------------------------------------- 12
4.3 FAMILY VISA------------------------------------------------------------------------------------------------- 13
4.4 RESIDENCE PERMIT FOR NEW CHILD BORN IN QATAR ------------------------------------------ 14
4.5 RESIDENCE PERMIT FOR NEW CHILD BORN OUT OF QATAR----------------------------------- 15
4.6 HEALTH CARD ISSUANCE-------------------------------------------------------------------------------- 16
4.7 OFFICIAL VISIT VISA --------------------------------------------------------------------------------------- 17
4.8 ENTRY VISA FROM EMBASSIES-------------------------------------------------------------------------- 18
4.9 PRIVATE VISIT VISA----------------------------------------------------------------------------------------- 19
4.9.1 RELATIVE VISIT VISA-------------------------------------------------------------------------------- 204.9.2 TOURIST VISIT VISA FOR 33 COUNTRIES------------------------------------------------------- 214.9.3 TOURIST VISA via QATAR AIRWAYS ----------------------------------------------------------- 22
4.10 RE-ENTRY VISIT VISA --------------------------------------------------------------------------------------- 23
4.11 TRANSFER OF SPONSORSHIP FROM QATAR FOUNDATION TO OTHERS -------------------- 24
4.12 EXIT PERMIT -------------------------------------------------------------------------------------------------- 25
4.13 RESIDENCE PERMIT CANCELLATION ----------------------------------------------------------------- 26
4.14 MULTIPLE EXIT PERMIT FOR ONE YEAR---------------------------------------------------------------- 27
4.15 TEMPORARY RELEASE ------------------------------------------------------------------------------------ 28
4.16 TRANSFER OF RESIDENCE PERMIT FROM OLD PASSPORT TO NEW PASSPORT ------------ 29
4.17 LABOUR PERMIT FOR FEMALE STAFF NON SPONSORED BY QATAR FOUNDATION------ 30
4.18 PERMANENT DRIVING LICENSE ------------------------------------------------------------------------ 31
4.19 REGISTRATION OF NEW CAR UNDER EMPLOYEE’S NAME-------------------------------------- 32
4.20 RENEWAL OF CAR REGISTRATION -------------------------------------------------------------------- 33
4.21 PASSPORT LOST OUTSIDE QATAR---------------------------------------------------------------------- 34
4.22 PET IMPORTATION ----------------------------------------------------------------------------------------- 35
4.23 HOUSE KEEPER VISA------------------------------------------------------------------36 4.24 DEPORTATION OF A DEAD BODY (CORPSE) -------------------------------------------------------- 37
4.25 CODES OF CONDUCT --------------------------------------------------------------------------------- 378
5 SERVICE LEVEL AGREEEMENT ------------------------------------------------------------------ 39
6 IMMIGRATION SERVICES REQUEST FORMS ---------------------------------------------------- 40
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SUMMARY FLOWCHART (A)
Entry Work Visa / Residence Permit Process for New Staff/families
STEP 1prior to arrival
STEP 2after arrival
STEP 3after R.Permit
Permanent Visa
Permanent Visa (also known as entry work visa is required for people who are coming to work in Qatar or for those coming to live as dependents of an employee.
Residence Permit
A Residence Permit is a government stamp placed in your passport, signifying you are recognized as resident typically for a period of one/two or three years.
R. Permit will allow employee to obtain
Multiple Exit PermitPermanent Dr. LicenseLiquor Permit Medical Health CardRegistration of car Immigration I D card
Requirements: - Requirements: - Requirements : -
Photocopy of Passport of - Applicant - Spouse - Children, if any
Photocopy of Certificate of :- Marriage - Academic or Degree- Children’s Birth, if
applicable
1.Orientation Program 2.Eye test for Dr. license.3.Medical Examination4.Finger Print
Please refer to documents fact sheets of Immigration guide Page 11. for details.
Important Notes Important Notes Important Notes
- The process should normally take 6 weeks
- Copy of visa must be shown at Doha Airport upon arrival
- Employee to submit passport, (18) photographs & document indicating blood group at the time of orientation program.
- The Res. Permit process should normally take 4-5 weeks for employees and 7-8 weeks for families as from date of their Medical.
- Employee and family are required to remain in Qatar until the R. Permit process is over
Exit Permit is necessary for following:-- Employees - Husbands sponsored by wives. - Children above 16 years
Residence Permit will be invalid if the bearer has stayed more than six months outside the country.
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1. FREQUENTLY ASKED QUESTIONS (FAQ)
GENERAL:
Q 1. Who looks after immigration processing?
A1. At Qatar Foundation, there is an Immigration Coordinator assigned to liaison with each Center. Your Center designate will commence the immigration processing by requesting specific information. In turn, this is provided to the QF Immigration Coordinator, who thereafter will meet with you to take care of you and your family’s complete processing needs.
If you are a newcomer to the country, your Center designate will typically complete a request form to have multiple (complete set) immigration related documents prepared.
Q 2. Who pays for the documents and related service costs?
A2. Depending on the type of service, QF pays for all the documents, processing costs, and government fees. Those not mandatory shall be your responsibility such as:
Visiting visa for relatives or friends
Driver’s licenses when not required for your daily activities; and
Related services’ processing fees as stated in the Document Fact Sheets section of this guide.
Q3. What do I do if I have an emergency concerning immigration, i.e. getting in or out of Qatar?
A4. Contact your Center Director to receive authorization to expedite any needed immigration documents (i.e. due to funeral, illness).
Q4. What if I lose my passport outside Qatar?
A5. Contact the QF Immigration Coordinator. You must fax a copy of your new passport to the QF Immigration Coordinator. He will in turn complete a request form and submit to Main Immigration Department to obtain a permission for you to re enter Qatar on new passport. Time required to obtain the above permission is 4 working days. In such situations, you are advised not to use Tourist Visa to re enter Qatar as it will make the things very complicated. It is important to have a photocopy of each of our documents for backup use.
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PERMANENT VISA:
Q1. What is a Permanent Visa?
A1. A permanent visa is required for people who are coming to work in Qatar or for those coming to live as dependents of an employee. Please note that for your family coming in on permanent visa on QF sponsorship, after arriving, the employee should transfer them on his/her sponsorship, with the assistance of the QF Immigration Coordinator.
Q2. How long does it take to get one?
A2. It takes six weeks to process.
Q 3. What do I do to get one? What information do I provide to get one?
A 3. If it pertains to yourself, before coming to Qatar, you must provide a copy of your passport (and your family if required) with other necessary documents to your Center Director. They will in turn complete a request form and submit to QF Immigration Coordinator to obtain a permanent visa. The request should be a minimum of four weeks before your arrival.
Those coming on Permanent Visa and have valid Residency Permit of any other GCC country are advised to cancel the same prior to their arrival as this will delay their Residency Permit process and they will need to pay additional cost. (Employee: QR.1500) (Family member: QR.500).
OFFICIAL VISIT VISA:
Q1. What is Official Visit Visa?
A1. Official Visit Visa is required for anyone coming on short business trip.
The official visit visa is typically valid for one month and can be renewed for a total of six months.
Q2. How long does it take to get one?
A2. It takes four working days to process
Q3. Can Official Visit Visa can be replaced with a Permanent Visa after
Arrival?
A3. Yes, it can be replaced with a Permanent Visa after arrival. This option can be followed if there is not enough time to obtain permanent visa.
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RELATIVE VISIT VISA:
Q 1. What is a relative visit visa?
A 2. Should you have close relatives come to visit you in Qatar, they will require a relative visit visa. Once you have your residence permit, you can sponsor their visit yourself.
Q3. How long does it take to get one?
A3. It takes 5 to 7 Workdays to process. The relative visit visa is typically valid for one month and can be renewed for a total of six months.
TOURIST VISA via QATAR AIRWAYS:
Q 1. What is tourist visa via Qatar Airways?
A 2. For resident permit holder’s close relatives arriving Qatar via Qatar Airway.
TOURIST VISA FOR 33 COUNTRIES:
Q 1. What is tourist visa for 33 countries?
Nationals of over 33 countries and protectorates (below) do not require to obtain tourist visa in advance to come to Qatar
They will be issued 3 weeks tourist visas on arrival at any port of entry in the
Country. According to a decision announced by HE the Minister of
State for Interior Sheikh Hamad bin Nasser bin Jassim Al Thani,
The countries are:
The United States of America, Britain, France, Italy, Germany, Canada, Australia, New Zealand, Japan, Holland, Belgium, Luxembourg, Switzerland, Austria, Sweden, Norway, Denmark, Portugal, Ireland, Greece, Finland, Spain, Monaco, Vatican, Iceland, Honduras, San Marino, Liechtenstein, Brunei, Singapore, Malaysia, Hong Kong, and South Korea.
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AL MAHA LOUNGE.
The Al Maha Services is the latest innovative feature that Qatar Airways has added to the airport. As part of the service, passengers will be welcomed to the airport by the Al Maha team, who will then fast track them through airport formalities on arrival, transit and departure.
The fee for a passenger is QR70. For groups of up to 10 people, the cost is QR70 for the first person and QR45 for each of the remaining passengers.
There are special discounts for larger groups. Arriving passengers will be able to wait and relax in the Al Maha Lounge while their immigration formalities are processed and baggage collected.
The Al Maha team will organize things like visas on arrival, liaise with immigration officials, organize the collection of luggage and make sure that the passengers are escorted to awaiting family members or hotel representative. Booking for the Al Maha service could be made at 4622694.
Q 2. Can Tourist Visa can be replaced with a Permanent Visa after arrival.
A 2. No, Tourist Visa cannot be replaced with a Permanent Visa.
RESIDENCE PERMIT:
Q1. What is a Residence Permit?
A1. A Residence Permit is a governmental stamp placed in your passport,signifying you are recognized as a resident typically for a period of one year. It is required for those people who are coming to work in Qatar or for those coming to live as dependents of an employee.
A residence permit is also known as a working visa.
A Residence Permit must be obtained before a driver’s license, medical card and liquor permit can be applied for.
IMPORTANT NOTE: Residence Permit will be invalid if the bearer has stayed more than six months outside the country.
Q2. How long does it take to get one?
A2. A Residence Permit normally takes a minimum of about five weeks for employees and eight weeks for families if there aren’t any complications. This involves a number of government agencies where the processing time can vary.
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Q3. What do I need to do to get one? What information do I provide to get one?
A3. After arrival, just submit your passport to your Center designate, who will then complete a request form and provide it to the QF Immigration Coordinator for processing. During this process your passport will be utilized for various procedures. These procedures include a medical examination (children below 14 are not required to attend medical examination). The collections of all of these documents are then taken to the Immigration Office and the Central Investigation Department (CID) to prepare the Residence Permit.
Q4. Do my family get residence permits at the same time as I do?
A4. If you initially come by yourself, you will receive your Residence Permit and you can then sponsor your family members.
If your family comes at the same time as you do, then everyone is sponsored by Qatar Foundation initially, but after some time has passed, you will have to change the sponsorship so that you are your family’s sponsor.
Q5. How long is it valid for? Who looks after renewing it?
A5. A Residence Permit is typically valid for one year. When your permit is to expire in 2 months and you will continue on the employee should submit a request to the Center Director. He will then complete a request form to the QF Immigration Coordinator to renew the residence permit. If your permit expires in the summertime (e.g. August), then the renewal should be done in June before you leave the country on vacation.
Q6. Do I have to always carry my passport showing proof of Residence Permit?
A6. No, your passport should be stored in a safe place. You are encouraged to carry with you your Qatar ID card and driver’s license, should you have one.
QATAR ID CARD:
Q1. What is an ID card used for?
A1. ID card is a card, which contains your name, photo and your Residence Permit No.
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Q2. How long is it valid? Who looks after renewing it?
A2. It is valid for one year. The QF Immigration Coordinator will look after renewing it, once you provide a request form through your Center’s Director.
Q3. What do I need to do to get one? What information do I provide to get one?
A3. The same process is used as for renewing the Residence Permit. Namely, submit your passport, one colored photo (3.8 cm x 4.8 cm) and blood type proof to your Center Director who will send a request form to the QF Immigration Coordinator for processing.
MEDICAL CARD:
Q1. What services does the medical card cover?
A1. The Medical Card allows you to use the medical services of Hamad Medical Corporation & its affiliated Health Centers. It includes emergency, clinical and hospital services.
Q2. Does my card cover all family members? Do children need their own card?
A2. No, everyone has to have his/her own medical card, including each of your children.
Q3. What do I provide to get one?
A3. Your Center Director completes the request form, which will require a copy of your passport showing the Residence Permit stamp and 2 colored photos Size (3.8 cm x 4.8 cm).
The cost is Qrs. 100.
Q4. When does it expire? How do I renew it?
A4. It expires after one year. Submit a request form to your Center’s Director to renew it along with your old Medical Card and 2 colored photos Size (3.8 cm. x 4.8 cm.).
Q5. Can I use the card overseas?
A5. No, it is only valid in Qatar at this time, at the Hamad Hospital and its affiliated health centers.
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DRIVER’S LICENSE:
Q1. Is my homeland driver’s license valid in Qatar?
A1. No, your homeland driver’s license in not valid in Qatar but it is required to apply for Qatari Temporary Driving License
Q2. What is the process to get one?
A2. You can obtain a Qatar driver’s license on your own, or you can have your Center’s Director complete a request form to the QF Immigration Coordinator, who will charge you a license fee. Subsequently the Immigration Coordinator will accompany you to the Traffic Department to assist you in the process of obtaining a Qatar driver’s license. You will need a sponsor’s covering letter (in Arabic) and your old valid driver’s license plus four photographs. If you wear corrective lenses, you need to have your picture taken with these glasses on. The Traffic Department will require you to take an eye examination and may require a road test. You cannot receive a permanent driver’s license until you have your Residence Permit completed.
You may be able to receive a temporary driver’s license, which is valid for three months if arrived on Permanent Visa and one month if arrived on Official Visit Visa. The license cost and service is chargeable to the employee and their family members.
Q2. Can I use international driver’s license in Qatar?
A2. NO, international driver’s license is in not valid in Qatar.
Q4. How long is the Qatar Permanent Driving license valid for?
A4. It is valid for 5 years.
Q5. Can I use it in other countries?
A 5. No, it is valid just inside Qatar
EXIT PERMIT:
Q1. What is an exit permit?
A1. Everyone who wants to travel outside the Country requires an Exit Permit. This is a state document signed by your sponsor stating that they have no objection to your leaving the country.
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Q2. What is the process to get one?
A2. Fill out a request form and submit it to your Center Director at least 10 days before departure. You need to provide the date of departure/return, the destination and your original passport.
GETTING A NANNY:
Q1. What do I need from Qatar Foundation to hire a nanny?
A1. You need to request a letter from your Center Director, and then the Center will ask QF, Immigration to issue you a letter stating that you are an employee of Qatar Foundation and include your job title and monthly salary. Please refer to Documents fact sheets for more details.
Q2. What if I only want someone to clean my premises, what is needed from Qatar Foundation?
A2. If the cleaner is a full time must change sponsorship to you or bring a six months “No Objection” letter from current sponsor.
If the cleaner is only used on occasion i.e. once a week, then there is usually no concern with his sponsorship.
LIQUOR LICENSE:
Q1. What do I do to get a license?
A1. First, you need to get your Residence permit, and then fill in the application form including Photocopy of Passport with Residence permit page, 2 photos and the application form should include your monthly salary and sponsor’s signature and you will have to pay (1,000 Qrs.) deposit amount.
Q2. What kind of liquor is available?
A2. All common types of beer and spirits are available
Q3. Where may I consume the liquor?
A3. It is not allowed to consume the liquor outside your home.
Q4. How much is the purchase limit?
A4. The limit is about 10% of your monthly salary
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4 DOCUMENT FACT SHEETS
4.1 RESIDENCE PERMIT ISSUANCE
FOR QATAR FOUNDATION EMPLOYEES
SERVICE RESIDENCE PERMIT
REQUIREMENTS Application Form (Immigration)
Original Passport
18 copies of recent photograph with non-white colorbackground
Blood Group Certificate
Certified Work Agreement
QR 105 Medical
QR 52 ID Card
QR 50 Labor Stamp
QR 150 Wife & children under family sponsorship
GOVERNMENT FEES
Residency Permit Annual Fee
QR 300 Employee
PROCESSING TIME 4 – 5 weeks for Employees (Fm date of Medical)
7 – 8 weeks for families (Fm date of Medical)
if there aren’t any complications.
FINES QR 10 per day stay without R.P. stamping
PROCESSING RESPONSIBILITY QF
PAYMENT QF
REMARKS Should undergo Medical and Finger Printing within one week of arrival
Pls. Refer to Service Level Agreement page 38 for details.
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4.2 RESIDENCE PERMIT RENEWAL
SERVICE RESIDENCE PERMIT RENEWAL
REQUIREMENTS Application Form (Immigration)
Original Passport
2 copies of recent photograph with non-white color background
ID copy or Blood Group
QR 52 ID Card
QR 150Wife and children over 18 years under family sponsorship
GOVERNMENT FEES
Paid by QF
QR 300 Employees
PROCESSING TIME 5 Working Days
FINES QR 10 per day stay after 3 months from Date of Expiry
PROCESSING RESPONSIBILITY QF
PAYMENT QF
REMARKS Please refer to Service Level Agreement page 38 for further details
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4.3 FAMILY VISA
FOR QF EMPLOYEES WITH RESIDENCE PERMITS WHO WANTS TO SPONSOR THEIR FAMILIES IN QATAR
SERVICE FAMILY (RESIDENT) VISA
REQUIREMENTS Application Form (Immigration)
Salary Certificate from Company (QF) stating that the Gross Salary of Applicant is not less than QR 4,000 per month
Letter from Sponsor (QF) that accommodation is being provided by Company (QF) or Tenancy Contract, for employees living outside QF accommodation, to prove that you have rented a house
Photocopy of Passport of:
o Applicant
o Spouse
o Children, if any
Photocopy of Certificate of:
o Marriage
o Academic or Degree
o Children’s Birth, if applicable
o Employment Agreement
QR 620 WifePROCESSING FEES
QR 220 Children under 18 years of age
QR 300 Children over 18 years of age
PROCESSING TIME 6 weeks
FINES
PROCESSING RESPONSIBILITY QF
PAYMENT QF
REMARKS Not applicable to expatriates on work visit visas or to visit visas of dependents or relatives
Salary Certificate must be duly attested by:
o Ministry of Civil Service Affairs and Housing for Government Employees e.g. QF
o Labor Department for Private Sector Employees
Photocopy of Passports should clearly shows:
Name
Nationality
Date of Birth
Passport No.
Passport Expiry Date
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4.4 RESIDENCE PERMIT FOR NEW CHILD BORN IN QATAR
SERVICE RESIDENCE PERMIT FOR NEW CHILD BORN IN QATAR
REQUIREMENTS Application Form (Immigration)
Child’s Passport
Passport copies of Parents
One Recent Photograph
Copy of Birth Certificate
GOVERNMENT FEE QR 300 Annual Fee Paid by QF
PROCESSING TIME 5 Work Days
FINES QR 10 per day stay after 2 months from date of birth
PROCESSING RESPONSIBILITY QF
PAYMENT QF
REMARKS Sponsor’s Residence Permit must be valid at least for 3 months
Residence Permit for Children should be stamped within 2 months from Date of Birth
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4.5 RESIDENCE PERMIT FOR NEW CHILD BORN OUT OF QATAR
SERVICE RESIDENCE PERMIT FOR NEW CHILD BORN OUT OF QATAR
REQUIREMENTS Application Form (Immigration)
Child’s Passport
Passport copies of the Sponsor
6 copies of Recent Photograph
GOVERNMENT FEE QR 300 Annual Fee Paid by QF
PROCESSING TIME 14 Working Days
FINES QR 10 per day stay after 60 days
PROCESSING RESPONSIBILITY QF
PAYMENT QF
REMARKS Sponsor salary should not be less than QR 4,000
Child can enter with mother without Visa if child is under 3 months, Parents must hold valid residence permit
Residence Permit must be stamped within 90 days from entry date
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4.6 HEALTH CARD ISSUANCE
SERVICE HEALTH CARD ISSUANCE
REQUIREMENTS Application Form (Hamad Hospital)
Clinic Card – if available
2 copies of Recent Photograph
Blood Group Report
Photocopy of Photocopy of Passport clearly showing:
Name
Nationality
Date of Birth
Passport No.
Passport Issuance Date
Passport Expiry Date
PROCESSING FEE QR 100 Annual Fee Paid by QF
PROCESSING TIME 4 Working Days
FINES
PROCESSING RESPONSIBILITY QF
PAYMENT QF
REMARKS Registration at the nearest Government Clinic to obtain Registration Number
Obtain Blood Group Report
Submit the file to Hamad Health Department
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4.7 OFFICIAL VISIT VISA
FOR QATAR FOUNDATION’S VISITORS (ON ACTUAL BUSINESS TRIP TO QATAR)
SERVICE OFFICIAL VISIT VISA
REQUIREMENTS Application Form (Immigration)
Photocopy of Passport clearly showing:
Name
Nationality
Date of Birth
Passport No.
Passport Issuance Date
Passport Expiry Date
Nil One monthGOVERNMENT FEES
Monthly Extension
PROCESSING TIME 4 Working Days
FINES QR 10 per day stay without renewal
REMARKS Validity of Passport at least six (6) months
Visa is valid for one month from entry date
It is renewable up to six (6) months
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4.8 ENTRY VISA FROM EMBASSIES
FOR QATAR FOUNDATION PERSONNEL ON BUSINESS TRIP TO OTHER COUNTRIES
SERVICE ENTRY VISA FROM EMBASSIES
REQUIREMENTS Application Form (Embassy)
Original Passport
Company Letter (Qatar Foundation)
2 copies of Recent Photograph
Air Ticket
Hotel Reservation
Invitation Letter for Business Visa
GOVERNMENT FEE Paid by QF
PROCESSING TIME Decided by concern Embassy
FINES
REMARKS Obtain Company Letter (Qatar Foundation)
Fill the necessary Embassy Form
Clearly mention the purpose of visit
Submit the file to the Embassy
Some Embassies issue Entry Visa within 21 days to some nationalities
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4.9 PRIVATE VISIT VISA
4.9.1 Relatives Visit Visas
4.9.2 Tourist visa for 33 countries
4.9.3 Tourist Visa via Qatar Airways
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4.9.1 RELATIVE VISIT VISA
FOR RESIDENT PERMIT HOLDER’S RELATIVES
SERVICE RELATIVE VISIT VISA – FAMILY
REQUIREMENTS No Objection Letter from Company (Qatar Foundation)
Application Form (Immigration)
Valid ID Copy
Wife’s Original Passport (Obligation)
Copy of Marriage Cert and Birth if required to prove relationship with Visitor
Relative’s Photocopy of Passport
Employment Agreement
QR 220 1st MonthPROCESSING FEES
QR 200 Monthly Extension
PROCESSING TIME 5 Working Days
FINES QR 200 per day stay without renewal
PROCESSING RESPONSIBILITY
QF (Employee’s spouse and children).
QF will consider request for other relatives, only if the application is submitted with attachments at least a month in advance.
PAYMENT QF will pay only for Employee’s dependents
REMARKS For close relatives only
If require extension or replacement with Permanent Visa should undergo Medical within one week of arrival. QF is not responsible for any fine, if passport is not submitted in time.
Visa is extendable for another 5 months
Salary should not be less than QR 2,000
Needs Exit Permit if stay more than one month
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4.9.2 TOURIST VISIT VISA FOR 33 COUNTRIES
Nationals of over 33 countries and protectorates do not require obtaining
Tourist visa in advance to come to Qatar.
They will be issued 3 weeks tourist visas on arrival at any port of entry.
According to a decision announced by HE the Minister of State for Interior
Sheikh Hamad bin Nasser bin Jassim Al Thani,
The countries exempted are:
The United States of America, Britain, France, Italy, Germany, Canada, Australia, New Zealand, Japan, Holland, Belgium, Luxembourg, Switzerland, Austria, Sweden, Norway, Denmark, Portugal, Ireland, Greece, Finland, Spain, Monaco, Vatican, Iceland, Honduras, San Marino, Liechtenstein, Brunei, Singapore, Malaysia, Hong Kong, and South Korea
REMARKS
Tourist Visa cannot be replaced with a Permanent Visa. Tourist Visa can be further extended for one week. Fine is QR.200 for any delay.
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4.9.3 TOURIST VISA via QATAR AIRWAYS
FOR RESIDENT PERMIT HOLDER’S CLOSE RELATIVES ARRIVING QATAR via QATAR AIRWAYS.
SERVICE VISIT VISA via Qatar Airways
REQUIREMENTS Application Form (QATAR Airways)
Photocopy of Labor ID Card of QF Employee
Photocopy of Passport of Tourist clearly showing:
Name
Nationality
Date of Birth
Passport No.
Passport Issuance Date
Passport Expiry Date
QR 100 2 Weeks Paid by EmployeePROCESSING FEES
QR 100 2 Weeks Extension
PROCESSING TIME 2 Working Days
FINES QR 200 per day stay without renewal
REMARKS Visa is valid for 2 weeks from entry date
Visa must be renewed before the expiry date
Maximum extension of 2 weeks (after 28 days he/she should leave the country)
It cannot be replaced with a Permanent Visa
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4.10 RE-ENTRY VISIT VISA
SERVICE RE-ENTRY VISIT VISA
REQUIREMENTS Valid Visit Visa
Original Passport
PROCESSING FEE QR 220 Paid by Employee
PROCESSING TIME 4 Working Days
FINES
REMARKS For six (6) months visitors only
To stay two weeks only out of Doha
Can be issued only once at a time
Needs Exit Permit
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4.11 TRANSFER OF SPONSORSHIP FROM OTHERS TO QATAR FOUNDATION
SERVICE TRANSFER OF SPONSORSHIP FROM OTHERS TO QATAR FOUNDATION
REQUIREMENTS No Objection Letter from both Sponsor’s
Transfer of Sponsorship Form (Immigration)
Original Passport
ID Card
Police Clearance Certificate
QR 1000 1st time Paid by Employee
QR 1500 2nd time
PROCESSING FEE
QR 2000 3rd time
PROCESSING TIME 15 Work Days for normal processing after obtaining of Police Clearance Certificate from CID
FINES
PROCESSING RESPONSIBILITY QF
PAYMENT QF
REMARKS Passport should be valid for at least six (6) months
Verification of QF authorized signatory from the Immigration Department
Residence Permit should be valid at least 3 months
Transferring of Sponsorship is unlimited (e.g. the fourth time QR 2500, fifth time QR 3000…)
NOC from both sponsors are must
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4.12 EXIT PERMIT
SERVICE EXIT PERMIT
REQUIREMENTS Exit Permit Form (Immigration)
Original Passport
Valid Residence Permit
PROCESSING FEE NIL Paid by Employee
PROCESSING TIME 4 Working Days
FINES
PROCESSING RESPONSIBILITY QF
REMARKS Sign the Exit Permit Form
Verification of QF authorized signatory from the Immigration Department
Residence Permit must be valid at least 30 days.
Travel within 7 days
Necessary for employees but not dependents under 16 yrs except for husbands sponsored by wives
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4.13 RESIDENCE PERMIT CANCELLATION
SERVICE RESIDENCE PERMIT CANCELLATION
REQUIREMENTS Visa Cancellation Form (Immigration)
Termination / Resignation Letter
Original Passport
GOVERNMENT FEE QR __________ Paid by QF
PROCESSING TIME 4 Working Days
FINES QR 10 per day stay after Immigration stamped the Cancellation Form
REMARKS Sign Form by Employee & Qatar Foundation Manager
Verification of QF authorized signatory from the Immigration Department
Travel must be within 7 days after Immigration stamped the Cancellation Form
If leaving for good
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4.14 MULTIPLE EXIT PERMIT FOR ONE YEAR
SERVICE MULTIPLE EXIT PERMIT
REQUIREMENTS Exit Permit Form (Immigration)
Original Passport
Valid Residence Permit
GOVERNMENT FEE500
QF is exempted from MEP fees
PROCESSING TIME 4 Working Days
FINES
REMARKS This type of Multiple Exit Permit is applicable to Faculty and professional level staff
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4.15 TEMPORARY RELEASE
SERVICE TEMPORARY RELEASE
REQUIREMENTS No Objection Certificate from Qatar Foundation
Temporary Release Form (Immigration)
Original Passport
CR Copy of the Current Sponsor (QF)
Copy of the Current Sponsor ID Card
3 copies of Recent Photograph
ID Card
PROCESSING FEE QR 600 For Six (6) Months Paid by Employee
PROCESSING TIME 14 Working Days
FINES
REMARKS Verification of QF authorized signatory from the Immigration Department and the new employment
Employee should not be less than one (1) year from (Residence Permit’s) date of entry
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4.16 TRANSFER OF RESIDENCE PERMIT FROM OLD PASSPORT TO NEW PASSPORT
SERVICE INFORMATION TRANSFER FROM OLD TO NEW PASSPORT
REQUIREMENTS Application Form (Immigration)
Original Passports (New & Old)
ID Card
Recent Photograph
PROCESSING FEE QR 50
PROCESSING TIME 5 Working days for normal processing
FINES
PROCESSING RESPONSIBILITY QF
PAYMENT QF
REMARKS Form duly Signed by the employee and QF authorized signatory
Please refer to Service Level Agreement page 38 for further details.
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4.17 LABOUR PERMIT FOR FEMALE STAFF NON SPONSORED BY QATAR FOUNDATION
SERVICE Labor Permit
REQUIREMENTS Applicants passport copy
Two Photographs
Highest Education Cert. copy or CV
Sponsor’s Passport copy
NOC from sponsor to work with QF in Arabic
PROCESSING FEE QR 300
PROCESSING TIME 4 Working Days
FINES
PROCESSING RESPONSIBILITY QF
PAYMENT QF
REMARKS Personnel Appearance is required at Labor Dept.
Those who already have the valid Labor Permit from Previous sponsor should cancel
Residency Permit must be valid for at least 3 months to apply for Labor Permit
Companies employing women not registered with the labor department can attract penalties up to QR.100,000. According to senior labor officials
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4.18 PERMANENT DRIVING LICENSE
SERVICE PERMANENT DRIVING LICENSE
REQUIREMENTS No objection letter from sponsor
Passport copy
4 copies of Recent Photograph
Blood Group Report
Original Valid Driving License from Home Country / GCC Countries
ID Card of sponsor for families
Temporary Dr. License original receipt (if replacement)
PROCESSING FEE QR 156 Paid by Employee
PROCESSING TIME 4 Working Days
FINES
REMARKS Validity for 5 years
Be ready for eye-test
Use Arabic Language only to fill all documents
If not holding Home Country Driving License have to join Driving School for one week
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4.19 REGISTRATION OF NEW CAR UNDER EMPLOYEE’S NAME
SERVICE REGISTRATION OF NEW CAR UNDER EMPLOYEE’S NAME
REQUIREMENTS Company Referral Letter
Photocopy of Passport
Photocopy of Labor ID Card
Valid Qatari Driving License
Insurance
PROCESSING FEE QR 76 Paid by Employee
PROCESSING TIME 2 Working Days
FINES
REMARKS Fill the necessary Form and sign as the buyer
Obtain a certificate of employment from QF Administrative Department
Issue an Insurance Policy for Car
Submit the file to Traffic Department to obtain car ownership and registration
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4.20 RENEWAL OF CAR REGISTRATION
SERVICE RENEWAL OF CAR REGISTRATION
REQUIREMENTS Company Referral Letter
Photocopy of Labor ID Card
Valid Driving License
PROCESSING FEE QR 76 Paid by Employee
PROCESSING TIME 1 Working Day
FINES
REMARKS Obtain a Certificate of Employment from QF Administration Department
Fill the necessary Form
Renew Car Insurance
Clear All Traffic Fines
Submit the File to Traffic Department
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4.21 PASSPORT LOST OUTSIDE QATAR
SERVICE PASSPORT LOST OUTSIDE QATAR
REQUIREMENTS Company Letter (Qatar Foundation)
Photocopy of Old and New Passport
PROCESSING FEE Nil
PROCESSING TIME 4 Work days
FINES
REMARKS - Pls. Allow us 4 Work days to obtain necessary permission to re enter Qatar
- R Permit will be stamped in new passport after arrival and it require further 15 Workdays
- You are advised not to use Tourist Visa to re enter Qatar as it will make the things very complicated. .
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4.22 PET IMPORTATION
SERVICE PET IMPORTATION
REQUIREMENTS Company Letter (Qatar Foundation)
Application Form
I D card copy of Owner/ if available
Valid Health Certificate copy of pet
PROCESSING FEE QR.10/- Paid by Employee
PROCESSING TIME 4 WORKING DAYS
FINES
REMARKS Send a Letter-Request to your Center Director
Valid Original Health Certificate to be presented at Doha International Airport upon arrival
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4.23 HOUSE KEEPER VISA
SERVICE HOUSE KEEPER VISA
REQUIREMENTS Company Letter (Qatar Foundation)
Application Form (Immigration)
Original ID for employee and his wife
Passport copies for employee and his wife
Marriage Cert. Copy if divorced copy of divorce Cert.
VISA FEES 1220 Paid by Employee
PROCESSING TIME 3 Weeks
PROCESSING RESPONSIBILITY QF but approval is not guaranteed
PAYMENT Employee
FINES
REMARKS Send a Letter-Request to your Center Director
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4.24 DEPORTATION OF A DEAD BODY (CORPSE)
INSTRUCTION TO BE FOLLOWED FOR DEPORTATION OF A DEAD BODY (CORPSE)
1. Report to the Preventive Health Dept. at the White Palace for typing and signing the certificates.
2. Report to the Dept. of Evidence and criminal information to hand to them copies of the Death Certificate and Death notification.
3. Report to the Embassy of the deceased to hand them a copy of the Death Certificate.
4. Report to the Cargo Dept. at Doha Airport to give them a copy of the Death Certificate.
5. Report to the Environment Health Section at the White Palace to hand to them # (6) copies of the certificate to Who May Concern from the Dept. of Evidence and Criminal Information plus # (2) copies of the bill of lading on order to complete the procedures for Deportation of the corpse.
6. Come to the Mortuary at least 2 hours before the plane take off to close the coffin. Please bring 5 persons to help in taking the corpse.
Note : In case of Emergency during off duty hours, Please contact Mr Essa Saleh Al Hetmi on Mobile 5563675 and Bleep 2264882.
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4.25 CODES OF CONDUCT
Qatar is an Islamic state and expatriates and visitors need to observe the customs, laws and sensitivities applicable to its Islamic culture. All persons in Qatar are subject to the country’s laws and regulations. Some of these laws differ significantly from those in the employee’s home country. Further, the penalties for breaking a law in Qatar can result in more severe consequences than they might have experienced in their home country for a similar offense. Persons violating Qatari laws--even unknowingly-- may be expelled, arrested, or imprisoned depending upon the circumstances. Some examples follow:
Driving under the influence of alcohol is a very serious offense in Qatar. The country also applies a zero–tolerance attitude to the use and possession of illegal drugs. Alcohol should only be consumed in the home/private residence or at authorized restaurants. Alcohol should never be consumed in public places, e.g., parks. It is also illegal to transport liquor in your vehicle except from the point of sale directly to your home.
Public displays of intimate affection between men and women is discouraged. If such action is considered offensive and detrimental to Qatar’s culture and values, individuals could be detained and/or prosecuted if laws are broken. Homosexual activity is a criminal offense in Qatar, with those convicted of such action subject to applicable judicial treatment and/or deportation.
There are many photographic opportunities in Qatar. However, as in most cultures, courtesy requires discretion when photographing local residents to ensure they are in agreement with such an action. Always ask for their permission before taking photographs.
While a specific dress code is not mandated, both men and women should dress in appropriate, modest clothing. Employees and their families should be particularly conscious of their dress when visiting the large shopping malls, souqs or other areas frequented by mixed nationalities. It is particularly important to dress modestly during the month of Ramadan. Normal swimwears, including bikinis, are acceptable on the beach and pool areas with modest cover-ups, T-shirts, etc desirable when bathers move away from the swimming areas. Topless sunbathing by women is not permitted.
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5 SERVICE LEVEL AGREEMENT
Section : Immigration Services
Department : Human Resources
Revision : 2
Replaced : Rev 1
Approved :
Date : 31-01-2003
OBJECTIVE ACTIVITIES TIME PERIOD COMMITMENT
1 To provide the QF and its Centers with comprehensive & timely Immigration services
PRIMARY IMMIGRATION SERVICES
Completion of New Residency
Permit applications as from
Medical
Residency Permit Renewal
- 25 Work Days for employees
- 40 Work Days for families
It might take more time for below listed cases.
Any one who arrive on Official Visit Visa and need
the same to be replaced with a Permanent Visa.
(This is necessary when there is not sufficient time
to acquire a Permanent Visa).
Employee age 60 & beyond and under 35.
Any one who are holding GCC Residency Permit
and like to maintain both.
Note: Employee must hold a valid Residency Permit to
sponsor his/her family.
- (5) Work Days for normal processing; in emergencies
within 24 hours
- (10) Work Days to process renewal for complicated
cases e.g. dependents over 12 Yrs of age (male) & over
16 yrs of age (female) who will need to be finger printed
WE PROMISE
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Transfer of Residency Permit
Residence Permit Cancellation
Multiple Exit Permit
Single Exit Permit
Official Visit Visa
Permanent Visa for new staff
Family Visa
Transfer of Sponsorship
Temporary Driving License
Permanent Driving License
Health Card Issuance
Immigration I D cards
No objection Certificates
Business Travel Visa
- (5) Work Days for routine cases
- (15) Work Days for complicated cases e.g.: change of
name, change of nationality or loss of passport
- (4) Work Days from date of notification
- (4) Work Days
- (4) Work Days from notification, In emergencies within
(3) hours
- (4) Work Days
- 20 Work Days for normal processing. It might take more
time for complicated cases like.
Employee age 60 & beyond and under 35
20 Work Days
- 15 Work Days for normal processing after obtaining of
Police Clearance Certificate from CID. It might take more
time for complicated case like 2 years exemptions etc.
- (4) Work Days
- (4) Work Days
- (4) Work Days
- (5) Work Days
- (2) Work Days from notification
Depends on concerned Embassy
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Urgent emergency support
involving Police or other
serious event
OTHER IMMIGRATION SERVICES
Visit Visa for relatives
Housekeeper Visa
Pet importation
Continuous, 24 hours / Day and 7 – Days / Week
- (5) Work Days from request
- (10) Work Days from request
- (4) Work Days from request
2 Reminder for Multiple Exit & R. Permits
Immigration Services to request employees to provide passports for renewal of Multiple Exit Permits and Residency Permit
One month prior to expiration of permit(s)
3 Passport copies Immigration Services to retain copies of all passports as an administrative service in the event of loss, etc.
On going
5 Staff Data Base Maintain Staff Data Base with all staff information.
On going
6 Orientation Program To make new faculty/employee aware of immigration process and policies in connection with their residence in State of Qatar
Within one week of arrival
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TO : Immigration Section – HR DepartmentFM: ………………………………………………
*
Original Passport (applicant) Original Passport (applicant) Original old & new passport (applicant) Original passport of new born
18 passport size photographs 2 passport size photographs 2 passport size photographs One passport size photo
Blood group I D copy or Blood group Cert ID copy of applicant Birth Certificate copy
ID copy of sponsor ID copy of sponsor ID copy of sponsor Passport copies of parents
,
Copy of passport (applicant) Copy of passport (applicant) Pls fill 4 passport size photographs
Copy of Employment agreement,
Marriage & Educ.Certificate
Copy of Employment Agreement Date of Travel: Passport copy /Applicant
ID copy of sponsor for spouse
Copy of Birth cert. For child, if any Copy of Marriage& Birth Cert, if required Destination: Driving License of home country
ID & Passport copy of Sponsor Copies of ID & Passports for sponsor /wife Route: NOC from sponsor
Passport ID and Clinic Card copy (employee) Original Passport _ only for families. Pls. Fill
Copy of Passport ID and Clinic Card copy (sponsor) One passport size photo Purpose:
Org. ID of sponsor 2 passport size photos Blood Group Cert Addressee: .
Passport copy Blood Group Signed Index Card Period:
Id / Passport copy (applicant) NOC from Current & New Sponsor Passport only NOC from QF
2 passp. size photos/ Educ. Cert or CV 4 photographs / Passport/ Educ. Cert. To apply one week prior to departure Org.ID for empl/Copy of Marriage Cert..
NOC in Arabic from sponsor & his ID Police Clearance Cert. (employee) Passport copies for employee, wife/children
Fill in the detailsName of Applicant
Residence Permit No.
Job Tile/Salary/ (E, F, L, M, N & P) ONLY
Center approval
Signature Date
Additional information
FORM NO 02/04 / SAF/IMM.HR
* SERVICE REQUIRED - TICK THE APPROPRIATE BOX
Family Visa E Visit Visa/RelativeF Exit Permit - SingleG Dr. License H
APPLICATION FORM FOR IMM.SERVICE/S
New Res. Permit A R P Renewal B Transfer of R PermitC New Born Baby D
Labor Permit M Sponsorship Transfer N R.Permit Cancellation O Housemaid Visa P
Exit Permit-MultipleI Health Card J I D CARD K No Objection Cert L
FOR QF/IMMIGRATION SECTION USE ONLY.
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المجتمـع وتنمیـة والعلوم للتربیـة رقطــ مؤسسة
QATAR FOUNDATION FOR EDUCATION, SCIENCE & COMMUNITY DEVELOPMENT
TO IMMIGRATION SECTION – HR DEPARTMENT
FM
REQUISITION FOR OFFICIAL VISA
Type of Visa ( Tick the appropriate box ) 1 month Visit Visa Multiple Entry Visa
Permanent Visa
Name of Visitor in Full (As in passport)
Present Nationality
Previous Nationality
Passport Number
Place & Date of Issue of Passport
Expiry Date of Passport
Place & Date of Birth
Religion
Occupation
Salary - If applying for Permanent or Multiple Entry Visa
Purpose of Entry to Qatar in detail
Place & Date of Arrival in Qatar
Duration of Stay Accommodation Address
Port of Embarkation for flight to Qatar & Flight Details
Last entry date to Qatar
Contact person in Center Tel Ext: Bleep:
Approval of concerned Center/Department Mgr. Date:
Approval of QF/HR. Manager
IMPORTANT NOTES:-
Separate application must be filled for each visitor
- The Visitor who wishes to stay in the country for more than a month must contact Immigration Section/QF within 72 hours of the entry date and required to apply for Permit to Exit Qatar.
- Copy of visa must be shown at Doha Airport upon arrival- Time period - One month Visit Visa: 3 to 4 working days / Multiple Entry Visa: 3 to 4 weeks / Permanent Visa: 5 to 6 weeks- Required Attachments: Photocopy of Passport of – Applicant, Spouse and Children
Photocopy of Certificate of – Marriage, Academic or Degree, Children’s Birth (if applying for Permanent Visa)
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