1

Guide to publishing a resource

to the Hwb Community

Before you upload your resource, have you considered copyright? 2

Hwb Community 3

Creating resources on Hwb 4

Title 7

Description 7

Links and files 8

Adding additional links and files 9

Images 11

Tags 12

Contributors 13

Longer description 13

Copyright 14

Adding a Welsh/English language version of a resource 14

Save, preview and publish 15

Making amends and archiving 16

Editing a published resource 16

Archiving a published resource 17

2

Before you upload your resource, have you considered copyright?

Text

Wherever possible you should create and use your own text in a resource for Hwb. The only

permissible use of an original text in a resource is for the purpose of quotation. This needs to be

accompanied by an appropriate citation and must be limited to what is necessary for the purpose of

illustrating the point made. You must not scan textbooks, newspapers, magazines or any other printed

material and use it in a resource for Hwb, even small extracts from such publications. Copying by

hand or typing out the text is still an infringement of copyright.

Images

Photographs and illustrations, including those found on search engines such as Google Images and

Bing Images, are protected by copyright and cannot be used without the permission of the owner.

Some websites, such as commons.wikimedia.org, host images for re-use under Creative Commons

licenses – some are "public domain" which are free to use, but be aware that some are subject to

"attribution" licences which require you to credit the copyright owner.

Top Tips

Use images from ImageQuest – they are cleared for Hwb users to use.

Use sites such as Pixabay and Pexels which have a number of copyright free and attribution

free images available to download.

Search for photographs on Flickr under the filter "no known copyright restrictions".

Find unrestricted clipart on sites such as clker.com or openclipart.org

Audio/Video

Audio and video clips are protected by copyright and as such should not be used in a resource unless

you have created them yourself, or have the express permission of the creator. Buying a CD or DVD

does not give you the right to use the content without restriction – you are only buying the physical

media and the right to listen to the music or watch the film for personal use. Similarly to images, just

because a clip is already online it doesn’t mean it’s in the public domain and therefore free to use.

Top Tips

Instead of embedding an online video in your resource, link to the clip on video hosting sites

such as YouTube or Vimeo.

Search for public domain sounds on sites such as freesound.org or soundbible.com

Beware of using audio clips such as sound effects you have "bought" online – the licence

terms may be limited to personal use only.

For more information, visit www.copyrighthub.co.uk

3

Hwb Community

To create resources, you must join the Hwb Community. The Hwb Community gives you access to

resources created by other teachers in Wales as well as allowing you to share your own. By

joining the Hwb Community you are given access to a range of new resources and tools created

by, and for, teaching practitioners.

When non-learners log in to Hwb for the first time they will see a blue box inviting them to join the

Hwb Community. Click through this, and agree to the additional terms and conditions to join the

Hwb Community.

If you have already closed the blue pop up, you can join the Hwb Community by following these

steps.

Log in to Hwb.

Click on your name (in the top right-hand corner) to view your profile.

Click on ‘Found out more about joining’ in the Hwb Community section.

Tick the box to agree to the terms and conditions.

Click Join.

4

Creating resources on Hwb

Once you are logged in click on the resources icon on the homepage.

Select the Make and share option in the sub menu and then + New resource.

If your resource is a link, enter the URL in the Add website address here bar.

Click Next.

5

If your resource is a file, click File(s) and drag and drop your files from your computer.

Once you have added a file or link, click on Make changes.

6

You will be taken to the main editing page where you can begin to complete the details of the

resource.

If you exit the editing page before publishing, the resource will stay saved under Drafts in Make

and share. You can use the pencil icon to continue editing or the x icon to delete the draft.

7

You can edit the title, description and link and file titles and descriptions using the pencil icons.

Title

The title should be clear and concise. Capital letters should be used sparingly.

Description

The description is limited to 250 characters. It should include:

who the resource is for, i.e. teacher/learner

what key stage/year group, qualification or age range the resource is aimed at, i.e. Key

Stage 2, Year 2, 14 to 18-year-olds

the subject/area the resource covers, i.e. Mathematics however this could be numeracy

or algebra if specifically focused on those areas.

the activities of the resource, i.e. interactive tasks, video clips, guides, lesson plans.

.

8

Links and files

File titles and link titles should be clear and concise.

All links require descriptions and should always differ from the short description for the resource. It

should contain additional information which helps the user such as:

information on themes within the resource, e.g. Food, Sports

specific tasks which can be undertaken as part of the resource

instructions, if applicable.

Files do not require descriptions but there is the option to add a description if needed.

9

Adding additional files or links

You can add more files or web links to your resources by using the paper clip and folder icons

located beneath the link/file which you have already added.

Click on the paper clip icon and either type or paste in a URL to add a link. Then click on the Add

button.

10

Click on the folder icon to add another file and either drag and drop or click in to the box to find

the files on your device. The file will then automatically upload and appear on the resource card.

You can rearrange the order of these items by either using the move up/down arrows on the

right-hand side or by clicking and dragging using the buttons on the left. Please ensure that they

are listed in a logical order for how the resource should be used. You can also delete items using

the x icons.

11

Images

All resources require an image. The image should be in JPEG format and sized to 1024 x 768

pixels. The image should be clear, engaging and linked to the subject, area or theme of the

resource. Any text on the image should be bilingual or separate English and Welsh versions

should be used for each side of the resource. You may want to add text such as the title of the

resource as shown below.

Add an image by clicking on the mountain icon.

Click on the mountain icon again on the next screen and choose an image file from the device

you are using, choose an online file or drag and drop the image. To save the image click Done.

12

You can also add/amend an image for a link by clicking on the mountain icon next to the link on

the resource card and choosing an image in the same way a shown previously. Or you can delete

an image by clicking on the x icon.

Tags

All resources are searchable via their tags (keywords related to the resource). The content

structure of the site is also driven by the tags applied to resources. When tagging a resource the

following should be considered.

Key stage/age range, e.g. Key Stage 4 (also include the shorthand ‘KS4’), Year 10.

Subject area, e.g. Mathematics, History.

Content of the resource, e.g. Algebra, The First World War.

DCF/LNF themes if appropriate, e.g. Citizenship.

Please note: Key Stage 1 and Key Stage 5 are not part of the Welsh curriculum. Use Foundation

Phase for the former and A/AS for the latter.

Add a tag by typing in the Tag a resource box under Tags. Existing tags will appear in a list

below. Tick the ones that you want to add click and on the + button. If you need to add a new tag,

you can just type it in and click on the + button.

13

The tags that have been added to the resource will display in green. You can add recent tags by

clicking on the + buttons next to the tags displayed in blue under Recent Tags.

Contributors

If you would like to acknowledge any additional individuals/organisations that have worked on the

resource you can add them as contributors. Type the name/organisation and then click the +

button. This will then display on both language sides of the resource card. If an organisation has

an English and Welsh name, please input this bilingually with the Welsh name first, e.g.

Llywodraeth Cymru/Welsh Government.

Longer description

This field is not mandatory but could include information such as the context in which the resource

was created, i.e. as part of a programme, strategy of an organisation.

14

When the resource is published users will be able to see this text by selecting the Information tab

on the resource card.

Copyright

If you are uploading or linking to content from a third party then please add copyright information

using the following format: © Organisation, XXXX [Year]

If there are any provisos regarding the resource or you need to add additional copyright

information, this can be included in the same box.

Adding a Welsh/English language version of a resource

To add another language version of a resource, click on the drop down arrow next to the word

English or Cymraeg and select the + button. You will be taken to the selected language. You will

need to replace files, images and update the resource card information.

15

Save, preview and publish

Once you have completed the information about the resource you can choose to save it before

publishing by selecting Save draft. If you wish to preview the resource select Preview this will

provide you with a view of how the resource is presented for a user on the live Hwb site.

To publish the resource select the Publish box next to the Save draft and Preview options.

Click Publish.

16

Making amends and archiving

Editing a published resource

If you need to amend a published resource you can do so by clicking on the pencil icon on the

right-hand side of the resource in the Published list.

You will only be able to see resources that you have published with your Hwb account. If you need

to edit a resource published with a different Hwb account then please e-mail hwb@gov.wales.

A pop up box will appear. Click Yes.

You will be taken to the editing page for the resource where you can make your amends in draft.

The published resource will still be available to view by Hwb users while your are making changes.

When you are happy with your changes, you will need to publish the resource again.

17

Archiving a published resource

If a resource that you have published is no longer relevant or is out of date, you will need to

archive it. You can do this by clicking on the archive icon on the right-hand side of the resource in

the published list.

A pop up box will then appear. Type in the reason for archiving the resource and click Archive.

18

The resource will be removed from the resources section of the website but you will still be able to

view it in your Archived list in Make and share. If you want to update and republish an archived

resource, you can do this by clicking on the Unarchive button.

A pop up box will appear. Click Yes.

You will be taken to the editing page for the resource where you can make you amends and

publish.

Any questions?

If you have any questions regarding this guide you can contact the Hwb content team on

hwb@gov.wales.