Guide to Nominations for Adult Good Service Awards · 2017. 11. 1. · page 2 Guide to Nominations...

Guide to Nominations for

Adult Good Service Awards

November 2017

Contents Girl Guides Australia Adult Good Service Awards and Membership Recognition ............................ 1

Adult Good Service Awards and Membership Recognition Framework ........................................... 2

Adult Good Service Awards Criteria ................................................................................................ 3

How to Apply Checklist ................................................................................................................... 3

Adult Good Service Awards Flowchart ............................................................................................ 5

Adult Good Service Awards Descriptor and Delegations Guideline ................................................. 6

Boronia Award ............................................................................................................................. 6

Sample Completed Boronia Award Nomination Form .............................................................. 7

Banksia Award ............................................................................................................................ 9

Wattle Award ............................................................................................................................. 10

Flowering Gum Award ............................................................................................................... 11

Emu Award ................................................................................................................................ 12

Grey Kangaroo Award ............................................................................................................... 13

Red Kangaroo Award ................................................................................................................ 14

Silver Kangaroo Award .............................................................................................................. 15

Sample Completed Adult Good Service Award Nomination Form ................................................. 16

Sample Support Letters for Nomination ......................................................................................... 20

Volunteer Recognition for Non-Members ...................................................................................... 23

Thanks Badge or Thanks Certificate .......................................................................................... 23

Sample Completed Adult Good Service Award Nomination Form – Non-Members ................ 24

Gallantry Awards Descriptor and Delegations Guidelines .............................................................. 27

Sample Completed Adult and Youth Gallantry Award Nomination Form ................................ 29

WAGGGS Asia Pacific Leadership Awards ................................................................................... 31

Sample Completed Application for Asia Pacific Leadership Award ........................................ 32

External Awards ............................................................................................................................ 35

Frequently Asked Questions ......................................................................................................... 36

Glossary ........................................................................................................................................ 39

Guide to Nominations for Adult Good Service Awards November2017 page 1

Girl Guides Australia Adult Good Service Awards and Membership Recognition

Purpose

The purpose of the Girl Guides Australia Adult Good Service Awards and Membership Recognition are to:

Recognise the contribution of adult members and non-member volunteers to Australian Girl Guiding, its members and the community, utilising a system that is equitable, credible, relevant and resourced and which can be applied consistently across the organisations and between individuals.

Encourage the proactive and timely recognition of members and supporters of Guiding and ensure the organisation’s gratitude is continuously communicated.

Adult Good Service Awards and Membership Recognition System

The System has three categories:

Membership

This category recognises commitment to Guiding in terms of the number of years of membership and has one award, namely “Years of Membership”.

Information about this category can be found on Guidelines or by contacting your State Association. Applications for Years of Membership: Members and Non-Members are made according to State Protocols.

Good Service

This category represents all awards for meritorious service and contribution to Guiding in Australia whether the involvement is at a local, state, national or international level

Gallantry

This set of Awards recognises acts of courage across the membership of Australian Girl Guides

WAGGGS Asia Pacific Leadership Awards

The WAGGGS Asia Pacific Leadership Awards are awarded annually (see page 31 for details).

External Awards

Girl Guides Australia encourages and supports the recognition of our members in the wider community through nominations for external awards (see page 39 for details).

http://www.guidelinesforgirlguides.org.au/guide_lines/roles-recognition-development/girl-guide-awards-recognition/long-service-awards/

Guide to Nominations for Adult Good Service Awards November2017

Adult Good Service Awards and Membership Recognition Framework

This framework is included as a clear ready reference to all Adult Awards and Membership Recognition.

Years of Membership Badge for Members

Adult Members: This recognizes Years of Membership to Girl Guiding., which will be counted from the date the individual becomes an Adult Member of GGA/SGGO and/or other WAGGGS Member Organisation (MO) (aged 18 or over in Australia, or as per definition of adult in the applicable WAGGGS Member Organisation). Time is counted cumulatively to receive the award and the onus is on the applicant to provide evidence.

Good Service Awards for Members

Award

Scope of Recognition for contribution at: Other details:

Local Region State National World Eligible

Assessed/

Processed at:

Boronia ✔

Adult M

em

bers

Region

Banksia ✔ ✔ ✔ ✔ State or National Bar to the

Banksia ✔ ✔ ✔ ✔

Wattle ✔ ✔ ✔ ✔ ✔

Bar to the Wattle

✔ ✔ ✔ ✔ ✔

Flowering Gum ✔ ✔ ✔ ✔

Bar to the Flowering Gum

✔ ✔ ✔ ✔

Emu ✔ ✔ ✔

Bar to the Emu ✔ ✔ ✔

Grey Kangaroo ✔ ✔ ✔

Red Kangaroo Significant

Contribution ✔

National

Silver Kangaroo

Significant

Contribution

Gallantry Awards for Members

Gilt Cross

N/A

Youth & Adult Members

State or

National Silver Cross Youth Member

Bronze Cross Adult Member

Volunteer Recognition for Non-Members

Volunteer Badge for years of contribution

✔ ✔ ✔ ✔ ✔

Individual May be presented any time after one year of contribution. Numerals may be added as appropriate

State or

National

Thanks Certificate

✔ ✔ ✔ ✔ ✔ Individual or Organisation

State or

National

Thanks Badge ✔ ✔ ✔ ✔ ✔ Individual


Adult Good Service Awards Criteria A standard set of descriptors for each Good Service Award has been developed to provide detail and to complement the Adult Good Service Awards & Membership Recognition Framework. All Adult Good Service Awards are recognised incorporating these criteria.

Evidence is shown that the Adult Member fulfils her role as defined by the position

description

PLUS Evidence is shown that the Adult Member gives service to GGA above that which is defined in the Position Description for her role, in any of the following areas: Locally, within the Region, within the State, within Australia, across the World Association of Girl Guides and Girl Scouts (WAGGGS)

AND there is ongoing evidence that the Adult Member provides good service in keeping with the Guide Promise and Guide Law and that their behaviour is in keeping with the Code of

Conduct

There is tangible evidence of support for others and the GGA; contribution to the growth and development of the movement in a way that is over and above the role descriptor and sustained commitment to Guiding.

How to Apply Checklist

Before completing and submitting the award application (except Asia Pacific Awards) have you:

considered nominating a member for an award as soon as her good service is noted.

read the relevant information in this Guide or on Guidelines including the criteria for adult awards to determine if the nominee has given service beyond what is expected of her role.

allowed at least 2 months for the application to be processed particularly if you have a special occasion in mind at which the award is to be presented.

downloaded (from Guidelines) and completed each section of an application form carefully and clearly in black/blue ink or typing (all GGA forms are fillable .pdfs), writing N/A if a section is not applicable.

provided sufficient information to enable the Awards Committee to reach a decision on the granting of the award. It is important that members of the Awards Committee are able to assess the quality of the service. Please assume the Awards Committee has no prior knowledge of this person.

attached any additional information or supporting letters with the nominee’s name on the top so that information concerning the extent of the applicant’s Guiding service can be clearly conveyed to the Awards Committee (bullet points are acceptable).Remember it is the Proposer’s or initiator’s responsibility to co-ordinate collection of necessary paperwork.

sought the approval of the Relevant Manager or Chairperson for the nomination and had the Nomination form signed accordingly.

contacted your State Awards Chairperson if you require any assistance.




After completing the nomination form - What Next?

AW 12 Boronia Award

This award can be approved by a Region Manager or State Awards Committee; a copy the completed nomination form should be provided to the relevant State Office for information and recording on the database according to state protocol.

Other Awards including:

AW13 Australian Adult Good Service Award – Members

AW14 Australian Adult Good Service Award – Non-Members

AW 10 Gallantry Award

Forward the completed nomination form and supporting information clearly marked “Confidential for the attention of the Awards Committee” to the relevant State Office or in the case of

someone’s contribution being undertaken at National (for example an Australian Office Bearer) or World (for example a member of a Region or WAGGGS Committee) to National Office.

Nominators and the Member Organisation (States) are advised of the outcome of the Award application whether approved by a State or National Awards Committee. After this arrangements for presentation can be made.

Specific Awards need additional processing time as they require approval from a number of sources. These awards include Silver Kangaroo, Red Kangaroo and Gallantry Awards.

The Good Service Award Flowchart on the next page clearly shows the sequence for nominations; it is also available on Guidelines.

AW 7 WAGGGS Award Asia Pacific Region Award

Forward the completed nomination form (by the 1st of September each year) to the State Commissioner of the Nominee’s State.

http://www.guidelinesforgirlguides.org.au/wp-content/uploads/2015/09/AW.12-Boronia-Award-Application-Form-June-2017.pdf

http://www.guidelinesforgirlguides.org.au/wp-content/uploads/2015/09/AW.13-Australian-Adult-Good-Service-Award-Nomination-Form-June-2017.pdf

http://www.guidelinesforgirlguides.org.au/wp-content/uploads/2015/10/AW.14-Australian-Adult-Good-Service-Award-Nomination-Form-Non-Member-June-2017.pdf

http://www.guidelinesforgirlguides.org.au/wp-content/uploads/2015/10/AW.10-Gallantry-Award-Nomination-Form.pdf

http://www.guidelinesforgirlguides.org.au/wp-content/uploads/2015/09/Good-Service-Awards-Application-Flowchart.pdf

http://www.guidelinesforgirlguides.org.au/wp-content/uploads/2017/03/AW.7-APPLICATION_FOR_ASIA_PACIFIC_LEADERSHIP_AWARD-June-2017.pdf


Supporters complete their section of the nomination form and return to co-ordinator in a

timely manner. This is repeated for each person supporting the nomination.

Are there enough supporting

documents?

Completed form signed by supporters and the line manager is then forwarded to the State Adult Good Service & Membership Awards

Committee (or SGGO equivalent)

Any Australian Office Bearer or WAGGGS contribution? Yes

Yes

If the Nominee’s roles have included substantial contribution at National or WAGGGS level the completed paper work is forwarded to the GGA

Adult Good Service & Membership Awards Committee for consideration SGGO Adult Good Service & Membership Awards

Committee considers the nomination and makes an Award recommendation. State Commissioner

validates the recommendation. GGA Adult Good Service & Membership Awards Committee considers the nomination and makes an Award recommendation. Chief Commissioner

validates the recommendation.

To the State Office for processing

Follow the State protocols for presentation which may include any of the suggestions below

To National Office for processing

State/Chief Commissioner or Awards Committee Chair contacts the Nomination co-ordinator and

advises the Award granted.

State/Chief Commissioner or Awards Committee Chair contacts the Nomination co-

ordinator and advises the Award granted.

State/Chief Commissioner or Awards Chair contacts the Nomination co-ordinator & advises the Award granted.

State Commissioner contacts the Awardee and advises of the

Award and discusses possible presentation places, dates,

invitees.

Presentation takes place at agreed time and place with

agreed celebration

Discuss with the Nomination co-ordinator possible presentation

places, dates and invitees. The Awardee is not advised.

Presentation takes place without prior knowledge of the recipient

State Commissioner contacts the Awardee and advises of the Award and discusses possible

presentation places, dates, invitees.

State holds an annual event at Government House when all

Awardees are presented by the Governor. A cocktail party

follows.

Proposer/Nomination Co-ordinator completes first part of the applicable nomination form for an Australian Adult Good Service Award.

Determines and contacts supporters.

Adult Good Service Awards Flowchart

No

No


Adult Good Service Awards Descriptor and Delegations Guideline

Title Boronia Award

Scope of Recognition Good service at the Local Area

Descriptor:

This award is designed to be a statement of recognition for good service at the local area.

Recipients of this award provide service to Guiding through consistently achieving the outcomes of their own role as well as providing support on a regular basis to other volunteers.

They work on activities and events and demonstrate effective leadership within their primary role.

They provide encouragement for Girl Guides Australia to grow in the local community.

Those recognised with the Boronia Award are a role model to Guides, volunteers and the local community, consistently living the Promise and Law and abiding by the Code of Conduct.

Who can make the nomination for an adult member to receive this award?

Any Adult Member of a State Girl Guide Organisation

Who can approve the nomination?

Region Manager or State Awards Committee

Who is notified State Awards Committee and State Commissioner

How does this award meet needs?

Is nominated and awarded locally.

Insignia Metal Badge

The Boronia

silver bar with a maroon edged lozenge

depicting a pink boronia on a cream background

Certificate and Citation


Sample AW.12

Sample Completed Boronia Award Nomination Form

This form is to be used for nominations for the Boronia Award only.

This form is to be completed by any Adult Member wishing to recognise the good service of

an Adult Member or Trefoil Guild Member, at a local level.

For details about these Awards refer to the information online http://www.guidelinesforgirlguides.org.au/guide_lines/roles-recognition-development/girl-

guide-awards-recognition/good-service-awards-for-members/boronia/

The application is made without the knowledge of the recipient.

It is the Proposer’s responsibility to ensure all information and letters required to support this nomination are included at the time of submission.

Send the completed nomination form and supporting information clearly marked ‘CONFIDENTIAL’ to the relevant Region Manager who will forward the form to the State

Office for certificate preparation and database recording.

Please type or print clearly with a black pen.

Personal Details of Member Being Nominated For the Award

Preferred Title: Ms Given Names: Rosslyn Surname: Role Model

Address: 12 Smith Road Country Town State: AUState Postcode: 8410

Phone (BH): ( ) Phone (AH): ( ) Mobile: 0437 278 117

Email: [email protected]

Membership No: 133697 Expiry: 31/5/2018

Current Position in Guiding:

Unit Leader – Outdoor Stars 13+ Guide Unit Guide experience and service past and present (including dates):

Feb 2007 Unit Leader Outdoor Stars 13+ Guide Unit - current

Proposer’s details

Name: Debbie Doalot Signature: D Doalot Date: 20/11/2017

Membership No: 234567 Relevant Phone No/s: 0402 345 687

Email: [email protected] Position in Guiding: District Manager, Happening District

Proposers Comments

(if more space required, please attach a separate sheet - only include information that is relevant to Guiding service.)

Rosslyn is an excellent leader working to effectively encourage all her Guides to

develop a love of the out of doors. Rosslyn is skilled in the out of doors and is very

interested in all nature, as well as being a keen bird watcher. She loves passing her

knowledge on to others. She attends all meetings, regularly contributing positively with

very sensible ideas to discussions. She willingly joined the organizing committee for the

Region Camp for the older Guides.

http://www.guidelinesforgirlguides.org.au/guide_lines/roles-recognition-development/girl-guide-awards-recognition/good-service-awards-for-members/boronia/




Sample AW.12

Additional Supporter’s details

Name: Glenda Guide Leader Membership No: 123456

Signature: G Guideleader Date: 22/11/2017

Supporters Comments:

(Please note: Additional information in support of this nomination can be submitted on a separate sheet.)

When I transitioned from Support Group to working with the Guide Unit, Rosslyn was

very helpful, giving me tips and just being someone to talk with. I have learnt lots

about Outdoor activities and how to incorporate the outdoors in weekly meetings from

her. She is good fun and a great role model and my older Guides are always keen to

go to her Unit when they turn 13.

Aspects of the Nomination which are to be highlighted in the Certificate Citation:

Sharing her knowledge with other Leaders and Guides. Her fun and enthusiasm along

with her co-operation with other members of the Region.

Proposed Date of Presentation:

Please note that this date must be at least two months after nomination submission

Region Dinner at the end of the Year

Approval of Nomination by the Region Manager

(as per Descriptor and Delegations Guideline)

Name:

Mary Manager

Role:

Region Manager, Exciting Region

Signature:

Mary Manager

Date:

31/11/2017

FOR OFFICE USE ONLY:

Nomination Received: Financial Checked: Award Recorded on Database:

Citation Prepared: SGGO Office notified to prepare certificate badge:

Badge & Certificate sent to

relevant Region Manager:

State Awards Committee and State Commissioner Notified:

Notes


Title Banksia Award

Scope of Recognition Good service at Local, Region, State, National

Descriptor:

Recipients of this Award provide service to their Guiding community through consistently achieving the outcomes of their primary role as well as providing support to other volunteers and the broader Guiding community at the local or state or national level. They take on extra duties and roles in support of the organisation.

Recipients support the policies and procedures of Girl Guides Australia and develop Guiding by encouraging, supporting and contributing to information sharing and skills of the Adult Members.

Those recognised with the Banksia Award are a role model to Guides, Volunteers and the local community, consistently living the Promise and Law and abiding by the Code of Conduct.

The Bar to the Banksia

Recipients of the Bar to the Banksia are recognised for their extended continuation of excellent service in the Banksia classification.


Any Adult Member of a State Girl Guide Organisation or an individual member of Girl Guides Australia.


The relevant Manager, Chairperson, or Commissioner of the nominee who has the most relevant and recent knowledge and awareness of their skill, capacity and service given.

Who assesses the nomination?

State Awards Committees

National Awards Committee

Who verifies the Award when conferred?

State Commissioner or

Chief Commissioner


The Banksia

silver bar with green edged lozenge

depicting a banksia on a cream background.

Bar to Banksia has a Green Bar



Title Wattle Award

Scope of Recognition Good service at Local, Region, State, National, World

Descriptor:

Recipients of this Award have demonstrated an effective contribution to GGA at the Local, Region, State, National or World level.

They provide support for others beyond their primary role.

They show regularly how to serve Girl Guiding by identifying and fulfilling needs which have a positive impact on others.

Those recognised with the Wattle Award are a role model to Guides, volunteers and the local community, consistently living the Promise and Law and abiding by the Code of Conduct.

The Bar to the Wattle

Recipients of the Bar to the Wattle are recognised for their extended continuation of excellent service in the Wattle classification.




The relevant Manager, Chairperson, or Commissioner of the nominee who has the most relevant, recent knowledge and awareness of their skill and capacity and the service given






Chief Commissioner


The Wattle

gold bar with a blue edged lozenge

depicting a wattle on a green background.

Bar to Wattle has a Green Bar



Title Flowering Gum Award

Scope of Recognition Good service at Local, Region, State, National, World

Descriptor:

Recipients of this Award deliver good service and demonstrate significant commitment to GGA in the Local, Region, State, National or World level.

They provide a range of support by coaching and mentoring others which has broad positive impact on many other members.

They share their skill and expertise in a way that tangibly develops themselves, their team/colleagues and Girl Guiding as a whole.

They undertake extra roles that support Girl Guides Australia and the achievement of the GGA’s mission.

Those recognised with the Flowering Gum Award are a role model to Guides, Volunteers and the local community, consistently living the Promise and Law and abiding by the Code of Conduct.

The Bar to the Flowering Gum

Recipients of the Bar to the Flowering Gum are recognised for their extended continuation of excellent service in the Flowering Gum classification.


Any adult member of a State Girl Guide Organisation or an individual member of Girl Guides Australia.


The relevant Manager, Chairperson, or Commissioner of the nominee who has the most relevant, recent knowledge and awareness of their skill and capacity and service given.






Chief Commissioner


The Flowering Gum

gold bar with a green edged lozenge

depicting a flowering gum

on a cream background

Bar to Flowering Gum has a Green Bar



Title Emu Award

Scope of Recognition Good service at State, National, World

Descriptor:

Recipients of this Award have demonstrated intensive service to Girl Guides Australia at the State, National or World level.

They have demonstrated their support for other members, acted as a significant role model and developed the capacity of the Organisation.

They positively support others by using a wide range of skills to make significant impact across many areas.

They provide support to Girl Guiding, managing operations and/or strategies with their highly effective and influential approach.

Those recognised with the Emu Award are a role model to Guides, volunteers and the local community, consistently living the Promise and Law and abiding by the Code of Conduct.

The Bar to the Emu

Recipients of the Bar to the Emu are recognised for their continuation of excellent service in the Emu classification.



Who can approve this nomination?

The relevant Manager, Chairperson, or Commissioner of the nominee who has the most relevant and recent knowledge and awareness of their skill and capacity and service given




Who approves the award

Due to the significance of this award, formal approval after the assessment by Awards Committees is sought from the State or National Board as per their Governance Arrangements.

For National Emu Awards, approval will be through the GGA HR Committee with endorsement from the Board of GGA.


The Emu

gold bar with a navy edged circle

depicting an emu


Bar to Emu has a Navy Bar



Title Grey Kangaroo Award

Scope of Recognition Good service at State, National, World

Descriptor:

Recipients of this Award have shown themselves to provide sustained Good Service that makes major demands on their time and resources.

They provide support for others at the strategic level in a specific area (s).

They serve their Guiding community in a way that extends their skills.

By extending their skills they consolidate their ongoing service to Girl Guiding.

Organisationally they provide strategic leadership within their appointed area of responsibility.

Those recognised with the Grey Kangaroo Award are a role model to Guides, volunteers and the local community, consistently living the Promise and Law and abiding by the Code of Conduct.






Australian Awards Committee

State Awards Committee


Due to the significance of this award, formal approval after the assessment by Awards Committees is sought from the State or National Board as per their Governance Arrangements.

For National Grey Kangaroo Awards, approval will be through the GGA HR Committee with endorsement from the Board of GGA.


The Grey Kangaroo


depicting a silver kangaroo




Title Red Kangaroo Award

Scope of Recognition Significant good service at National, World

Descriptor:

Recipients of this Award show they have provided sustained intensive levels of good service to National Guiding.

Their work has resulted in tangible levels of support being provided across all states and territories or GGA at the strategic level.

They are a role model for the whole of Girl Guiding nationally and their Promise and Law and Code of Conduct have been tested across all facets of GGA.

Their support aligns to the Mission and Vision of GGA and the achievement of the Strategic Plan.

They significantly develop the capacity and capability of Girl Guiding and grow GGA through the transformational change that they lead.

Those recognised with the Red Kangaroo Award are a role model to Guides, volunteers and the local community, consistently living the Promise and Law and abiding by the Code of Conduct.




The relevant Manager, Chairperson, or Commissioner of the nominee who has the most relevant and recent knowledge and awareness of their skill and capacity and the work in the nomination


Australian Awards Committee


Approval will be through the Australian HR Committee with endorsement from the Board of GGA.


The Red Kangaroo


depicting a gold kangaroo

on a green background



Title Silver Kangaroo Award

Scope of Recognition Significant good service at World

Descriptor:

Recipients of this Award have demonstrated sustained long term service to World Guiding.

Evidence of their work includes tangible support to WAGGGS and they are recognized as a role model by other WAGGGS Member Organisation, with their work providing direct and indirect impact.

They have demonstrated exceptional skill in leadership at the World Guiding level.

Their involvement at this level has indirectly been of benefit to GGA

Those recognised with the Silver Kangaroo Award are a role model to Guides, Volunteers and the local community, consistently living the Promise and Law and abiding by the Code of Conduct.






Australian Awards Committee with the ability to co-opt external, relevant expertise to assist with the one-off evaluation of this Award.


Approval will be through the Australian HR Committee with endorsement from the Board of GGA


Silver Kangaroo

Silver bar with silver kangaroo

and a silver circle



Sample AW.13

Sample Completed Adult Good Service Award Nomination Form

This form is to be used for all Adult Good Service Awards with the exception of the Boronia Award.

This form is to be completed by any Adult Member wishing to recognise the good service of an Adult Member or Trefoil Guild Member.

For details about these GGA Awards refer to the information available online http://www.guidelinesforgirlguides.org.au/guide_lines/roles-recognition-development/girl-guide-awards-recognition/good-service-awards-for-members/



A proposer and two or more supporters are required for each nomination. Proposers and supporters statements may be written on the nomination form or provided in an attached document with the name of the nominee clearly stated.

Supporting documentation should detail different aspects of the nominee’s Girl Guide service.

If a recipient has received a previous Adult Good Service Award, deal only with the period since that award.

Nominations must be received at least 2 months prior to the anticipated date of presentation

of the award.

Send the completed nomination form and supporting information clearly marked “CONFIDENTIAL” to the relevant State Office or to National Office and “For the Attention of

the Awards Committee”. Note: The National Committee assesses nominations for individuals who are working or have worked in a national or world capacity.


Personal Details of Member Being Nominated for the Award

Preferred Title:

Ms

Given Names:

Glenda

Surname:

Guide Leader

Address:

6 Amy Road, Country Town

State:

AUSState

Postcode:

8410



Membership No: 123456 Expiry: 31 / 5 /2018

Current Position in Guiding:

Unit Leader – Happening Outdoor 9 – 12 Guide Unit

Previous Adult Guiding Award(s):

None

Presentation Date:

http://www.guidelinesforgirlguides.org.au/guide_lines/roles-recognition-development/girl-guide-awards-recognition/good-service-awards-for-members/

http://www.guidelinesforgirlguides.org.au/guide_lines/roles-recognition-development/girl-guide-awards-recognition/good-service-awards-for-members/


Sample AW.13

Nominee’s Guide experience and service past and present (including dates):

Area of Service. Please indicate which descriptors best describe where the nominee has been working for the period covered in the nomination

This nomination related to a contribution made to Girl Guiding within

A Unit ✔

A District ✔

A Region

A State

Girl Guides Australia

World Guiding

Olave

A Trefoil Guild

Period of Service related to this nomination. Please indicate which descriptor best describes the period of service.

Short intensive period less than one year

Less intensive over a longer period of one to three years ✔

Intensive over an extended period three years plus

Other (please describe)

Nominee’s Roles and Service since the last award

For example, please provide details of:

Supervisory role at a District, Division, Region or State camp, Conference, Jamboree, or event

Committee member/Planning team Region/State conferences, camps, jamborees or events

Staffing at a District, Division, Region or State Camp, Conference, Jamboree, or event

State committee member or Region Consultant/Team member

Any role taken at National level eg member of National Committee

Please attach database information and/or Region records where available.

Role Name of Event/Camp/Committee/Project/ Working Party

Type

(eg Region/State)

Date

Support Group

Member Happening Outdoor Guides District

Feb 2007 –

March 2010

Unit Leader “ “ “ Unit March 2010

- present


Name:

Mary Manager

Signature:

M Manager

Date:

22 / 8 / 2017

Membership No: 234567 Relevant Phone No: 0412 987 654

Email: [email protected] Position in Guiding: Region Manager, Exciting Region

Proposer’s Comments of no less than 250 words

(May be completed on a separate page – only include information that is relevant to Guiding service.)

Nominee’s Active Participation in her current appointment/role:

Glenda is an outstanding leader, enabling the Guides to enjoy awesome outdoor and

community activities and growing the Guide Unit over the last few years. She is active

in her District and has participated beyond everyone’s expectations in the Region. She

has assisted on staff at 3 Region Camps. – catering for one when she was a Support


Sample AW.13

Group Member, and as a Leader on the other 2. She has also been an activity leader

at our 3 annual events: Thinking Day, Region Revels and Swimming Carnival. She is a

positive influence on her Guides and on other Leaders.

Additional Service in her current appointment/role:

Happily helps with any event or task being organized in the Region. Makes a great

team member for Exciting Region. Well known in the District (wider community) and

has lots of contacts which are valuable in Guiding.

She is really a very nice lady, well-mannered and very friendly. Her husband is

friendly too when he answers the telephone.

Scope of influence/impact as mentor or role model:

Working with the new Leader in the young Guide Unit in her District, forging a great

link between the two units.

(Outside the District still to come, L & D Manager was asking lots of questions about

her recently. Think they maybe going to ask her to join the training team.)

Promotion of Guiding in the wider community:

Her unit used the Biscuit selling as an excellent promotion opportunity in her area.

She is very popular with the parents and ‘Word of Mouth’ by the parents is the best

promotion, although biscuits helped too

Contribution at a strategic and/or governance level (if applicable):

Not Applicable.

(1) Additional Supporter’s details

Name:

Linda Leader

Membership No:

345678

Signature:

L Leader

Date:

10 / 8 / 2017

Supporter’s Comments


Please consider areas not already covered by the proposer, detailing different aspects of the nominee’s Guiding service.

I am a new Leader, and Glenda has been helping me work through the Passport, signing

activities as I do them. She is really helpful and our discussions help me understand

Guiding better and really give me confidence to lead my Unit. She often helps out when

I need extra help at Guides and at our camps. We have a great thing going between our

Units and my Guides are now looking forward to going up to her Unit.

(2) Additional Supporter’s details

Name: Membership No:

Signature: Date:


Sample AW.13

Supporter’s Comments


Please consider areas not already covered by the proposer, detailing different aspects of the nominee’s Guiding service.

See attached signed letters from:

Fiona Facilitator

Carol Coordinator

Debbie Doalot


For contribution to the Region Team by joining all Region Events and activities and

taking an active part. Began by working hard in the Support Group, now helps new

leaders.

Happy to do catering for large or small events including training courses.

Friendly, prepared to help everyone, does lots of good activities with her Guide Unit.



Region Dinner at the end of the Year

Approval of Nomination by the Relevant Manager, Chairperson or Commissioner

(Refer Descriptor and Delegations Guideline)

Please attach additional comments on separate page

Name:

Jane Smith

Role:

State Commissioner, AUSState

Signature:

Jane Smith

Date:

30 / 8 / 2017

FOR COMMITTEE USE ONLY:

Nomination Received:

Financial Checked: Award Determined:

Citation Prepared:

State/Chief Commissioner verified: Board endorsed as per MO /GGA Governance arrangements

Proposer Notified:

Manager / Commissioner Notified: SGGO Office notified to prepare certificate and badge:

Notes:


Sample Support Letters for Nomination

Ms Fiona Facilitator c/- Guide House

Main St Central City 8000

ph 0412 555 111

Guide House Main St Central City 8000 Dear Awards Committee, I am writing to support the award nomination for Glenda Guide Leader. While training in the Exciting Region, I was very impressed with Glenda’s catering skills. The Happening District provided the catering for Region Training and Glenda and her team were outstanding and so supportive of the Leaders and Managers in the Exciting Region. Since that time, Glenda has assisted the Training Team at several other courses, catering for small and large groups several times. She caters easily for all our needs including keeping to budget and incorporating the food into our training theme. At a recent Leadership Qualification Training, she presented part of the Being Safe session that requires participants to visit the kitchen. Glenda was so well prepared and presented an excellent session about safe food handling. Glenda is a very positive influence with our training participants, enhancing their learning experiences. Yours in Guiding

Fi Facilitator

Ms Fiona Facilitator State Learning & Development Manager


Carol Coordinator Guide House

Main St Central City 8000

Guide House Main St Central City 8000 Dear Awards Committee, I am writing to support the award nomination for Glenda Guide Leader. Glenda was a fantastic organiser during the local biscuit campaign. In my role as Biscuit Coordinator for the state, I booked stalls at many shopping centres. However, I was unable to do this for the Guides at Country Town. Debbie the District Manager was away at the time and I contacted Glenda for assistance. She was brilliant! She was able to book a stall at the local shopping centre, and then went on to sort out the roster for those selling biscuits throughout the day. Glenda took considerable effort to make their stall really attractive and sent a photo to our Facebook page. The day was particularly successful and they were sold out by 4pm! Glenda’s leadership was essential for their success and I appreciated this additional work. Please reward her efforts. Your faithfully

C Coordinator

Carol Coordinator State Biscuit Campaign Manager


Mrs Debbie Doalot

15 Main St Country Town 8465

ph 0402 345 678

Guide House Main St Central City 8000 Dear Awards Committee, I am writing to support the award nomination for Glenda Guide Leader. Glenda was an active member of the Happening Support Group for 2 years prior to becoming a Leader. The Support Group has been fundraising towards purchasing tents and marquees as well as working hard to pay for our hall expenses and support the Leaders. Glenda was responsible for getting several grants from local organisations. Glenda has been a Leader in the Happening District for 4 years. She joined the Happening Outdoor 9-12 Guide Unit when her daughter joined from the Happening Busy 5-8 Guides. We were desperate for a new Leader and Glenda has stepped into the role with enthusiasm and a great sense of fun. Glenda loved the training course and completed the Leadership Qualification quickly. Since qualifying, Glenda has run great programs with the girls, involving them in the decision-making about their program and letting the Guides take the lead. They get out often, with camps, outdoor activities like canoeing and abseiling and are gaining quite a reputation in the community for their service projects. Her passion for the Guides in her Unit really shows and the Unit is growing quickly. Even as a member of the Support Group, Glenda was actively involved in the District and had catered for several indoor and outdoor camps for all of our Units. Now as a Guide Leader, Glenda rarely misses District Meetings or events. She always contributes, running activities at District events, being one of the Leaders at District Camps and completing tasks agreed at District Meetings. Glenda has also been supporting two new Leaders (one in her Unit and one in the Happening Busy 5-8 Guides), by signing activities in their Passport as their Qualified Leader – a positive experience for them. Additionally, she attends Region Camps and events as much as possible. Glenda is well liked by all the other Leaders in the District and really deserves an award. Yours in Guiding

Debbie Doalot

Debbie Doalot District Manager Happening District


Volunteer Recognition for Non-Members

Title Thanks Badge or Thanks Certificate

Scope of Recognition Non-Member Volunteer, Support Group Member or other organisation

Descriptor:

This award recognizes the contribution to GGA or SGGO by a non-member volunteer or an organisation at a high standard using skills, knowledge or experience

Recipients of this award actively and positively contribute to the work of Girl Guiding through their participation in activities, events or by undertaking specific roles




The relevant Manager, Chairperson, or Commissioner of the nominee who has the most relevant and recent knowledge and awareness of their actions in connection with this nomination




Who is notified when the award is conferred

State Commissioner

Chief commissioner


Thanks Badge

Silver disc with trefoil in the centre

A Certificate is an alternative to awarding a badge


Sample AW.14

Sample Completed Adult Good Service Award Nomination Form – Non-Members

This form is to be used for a Non-Member Volunteer Award – recognised by a Thanks Badge OR a Thanks Certificate

This form is to be completed by any adult member wishing to recognise the good service of

Non-Member Volunteer or Business/Organisation.

For details about these Girl Guide Australia Awards refer to the information and form

available online:

http://www.guidelinesforgirlguides.org.au/guide_lines/roles-recognition-development/girl-guide-awards-recognition/good-service-awards-for-non-members/

The nominee needs to have provided good service to GGA or SGGO.



If a recipient has received a previous Girl Guide Adult Good Service Award, deal only with

the period since that award.

Nominations can be received at any time during the year, but must be received at least 2

months prior to the anticipated date of presentation.

Send the completed nomination form and supporting information clearly marked “CONFIDENTIAL” to the relevant State Office or to National Office and “For the Attention of

the Awards Committee”. Note: The National Committee assesses nominations for individuals or organisations working or have worked in a national or world capacity.


Personal Details of Non-Member or Business/Organisation Being Nominated For the Award

For Individual Nomination:

Preferred Title: Ms Given Names: Suzie Surname: Supporter

For Business Nomination:

Name of Business:

Department (if applicable):

Contact:

Address: 10 Smith Place, Country Town State: AUSState Postcode: 8465



Previous Adult Guiding Award(s), if any

(type of award and year awarded):

Service to Guiding (since last award if applicable)

For example, please provide details of:

Service given at a District, Division, Region or State level

If they were a member of a committee or leader of the committee

Taking on more tasks the longer they worked with Guiding




Sample AW.14

How their contribution changed an aspect of Guiding

Any additional information describing the contribution

Please attach database information and/or Region records where available

Role Type (eg Region/State) Date

Catering District 2005 – to date

Catering Region 2007 - 2015

Catering State 2008 – to date

Catering Australia 2010 and 2016

Staff Appointment (if applicable)

Is (or has) the nominee been in paid employment of a Guide organisation? YES / NO

(for example SGGO, GGA, AP region or WAGGGS)

If yes please give details of positions held:

(include role title and approx. dates of employment)


Name:

Mary Manager

Signature:

M Manager

Date:

20/05/2017


Email: [email protected] Position in Guiding: Region Manager, Exciting Region

Proposer’s Comments


Nominee’s contribution at a high standard using skills knowledge or experience:

Suzie first offered to cater at the district camp when her daughter was a guide. She

enjoyed helping out and later volunteered to help with the region camp.

Since then she has offered her help in any catering which is needed anywhere in the state.

One of our very quiet shy new leaders did not have the confidence to help with the

catering at camps or events. She agreed to go with Suzie to the training for trainers

to help. Suzie was amazed, she was so helpful and gave Sara so many tips and ideas I

think she has enough confidence now she could even have a go at catering for a

district camp or something like that. Sara was actually there to help her, but she

gained so much. Suzie is fantastic.

Nominee’s active and positive contribution to Guiding:

Suzie always comments about how much fun she has when she is catering at camp -

she tells anyone who will listen!

Additional Supporter’s details

Name: Fiona Facilitator Membership No: 660406

Signature: Fiona Facilitator Date: 20/5/2017


Sample AW.14

Email:

sl&[email protected]

Position in Guiding:

State L & D Manager

Supporters Comments

(Please consider areas not already covered by the proposer, detailing different aspects of the nominee’s Guiding service. Additional information in support of this nomination can be submitted on a separate sheet.)

I would like to support a nomination for a thanks badge for Suzie supporter. When we

were short of people to cater for our training course her name was given. After a

chat Suzie agreed to help us out. She has been absolutely fantastic, a real gem.

When she heard about the training for trainers she offered willingly and all the many

dietary requirements did not faze her. She is always so jolly it is great to have her

on the team.

Type of Recognition - select one only (please indicate):

Thanks Badge ✔ Thanks Certificate

Aspects of the Nomination which are to be highlighted in a Thanks Certificate Citation (if selected above):



Region Camp in November

Approval of Nomination by the Relevant Manager, Chairperson or Commissioner


Please attach additional comments on separate sheet)

Name:

Mary Manager

Role:

Region Manager, Exciting Region

Signature:

M Manager

Date:

20/5/2017


Nomination Received:

Nomination assessed: Citation Prepared (if a Thanks Certificate is required):

Proposer Notified:

State Commissioner or Chief Commissioner Notified:


Gallantry Awards Descriptor and Delegations Guidelines GGA has three Awards for Gallantry and Bravery, please read the Descriptors and Delegation Guidelines below for each award.

To nominate an adult or youth member please complete the AW.10 GALLANTRY AWARD NOMINATION FORM. The nomination of, and recommendation for, the Award is made without the knowledge of the recipient.

The completed form must be sent to the State Awards Committee for consideration.

Title Bronze Cross Scope of Recognition Adult Members

Descriptor: For an act of courage or great heroism, facing considerable risk to her own life.

Who can make the application for an Adult Member to receive this badge?


Who can endorse the application?

The relevant Manager, Chairperson, or Commissioner of the nominee who has the most relevant or recent knowledge and awareness of their actions in connection with this application.

Who verifies the application? State Awards Committees or Australian Awards Committee.

Insignia

Metal Badge Member plus certificate

Bronze Maltese Cross Suspended on a red ribbon from a bronze bar inscribed with the words ‘For Gallantry’




Title Silver Cross Scope of Recognition Youth Member

Descriptor: For an act of courage or great heroism, facing considerable risk to her own life.





Who verifies the application? State Awards Committees or Australian Awards Committee..

Insignia


Silver Maltese Cross Suspended on a blue ribbon from a silver bar inscribed with the words ‘For Gallantry’

Title Gilt Cross Scope of Recognition Youth and Adult Member

Descriptor: For an act of courage by any member where the risk to her own life has not been great.





Who verifies the application? State Awards Committees or Australian Awards Committee.

Insignia


Gilt Maltese Cross Suspended on a green ribbon from a gilt bar.


Sample AW.10

Sample Completed Adult and Youth Gallantry Award Nomination Form

For details about these Awards refer to the information online http://www.guidelinesforgirlguides.org.au/guide_lines/roles-recognition-development/girl-guide-awards-recognition/award-for-courage-life-saving-and-meritorious-conduct/

The nominee needs to have committed an act of courage or heroism.


It is the Proposer’s responsibility to ensure all information and letters required to support this nomination are included at the time of submission to the Awards Committee.

The completed nomination form and supporting information clearly marked ‘CONFIDENTIAL’ are to be sent to the relevant State Office for the attention of the Awards Committee’.


Personal Details of Member Being Nominated For the Award

Preferred Title: Ms Given Names: Mary Jane Surname: Smith

Address: 123 Bigger Street Citytown State: AUSState Postcode: 8490

Phone (BH): (03) 9876 5432 Phone (AH): ( ) Mobile:


Membership No: 500999 Expiry: 31/5/2018

Current Position in Guiding: Guide in the Happening Guide Unit


Name: Glenda Guide Leader Signature: G GuideLeader Date: 19/1/2018


Email: [email protected] Position in Guiding: Unit Guide Leader

Supporting information of no less than 150 words

(if more space required, please attach a separate sheet - only include information that is relevant to the claim of gallantry.)

While Mary Jane was playing around in the swimming pool with her cousins in the

school holidays, a toddler playing a game and running from the rug where her parents

were sitting tripped on the side of the pool and fell in.

Being the holidays the pool and surrounds were quite crowded and it took the mother

a few seconds to get up, get through the crowd and to run after the child. In those

few seconds Mary Jane ducked under the water and brought the baby up and held its

head above the water until an adult who was also in the pool heard her calling out for

help. The gentleman was quite close by but had not seen or heard the incident until he

heard Mary Jane’s call for help. The gentleman was able to lift the child up to the

distraught mother. At this time the lifeguard at the pool arrived at the scene and

checked the child for breathing and advised the mother to take the child to the

hospital.

http://www.guidelinesforgirlguides.org.au/guide_lines/roles-recognition-development/girl-guide-awards-recognition/award-for-courage-life-saving-and-meritorious-conduct/




Sample AW.10

Witness or Supporter’s details and comments on the incident.

Name: Lois Local Signature: L Local Date: 19/1/2018

Membership No: N/A Relevant Phone No/s: 0408 999 555

Email: [email protected] Guiding Position (if applicable): N/A

Witness Comments:

I was sitting on the other side of the pool from where the incident took place. My

daughter Anna goes to the same school as Mary Jane and she was going over to speak

to Mary Jane when the incident occurred. It all happened so quickly with the toddler

falling in to the pool. Mary Jane ducked under the water quick as a flash to bring the

child up for air, I was most impressed. Her quick thinking, calmness in what could

have been a life threatening situation for the toddler and doing what was needed was

outstanding. I am not sure others of her age would have managed as well in the

situation. In addition to quickly responding when the toddler was under the water,

Mary Jane showed clear thinking when she called out to get help.

Please note: Additional information in support of this nomination can be submitted on a separate sheet.


Mary Jane’s quick thinking actions averted what could have been a tragic accident.

She showed clear thinking and calmness beyond what would be expected of someone

her age.



End of Term

Verification of Nomination by the Relevant Manager, Chairperson or Commissioner


Name:

Mary Manager

Role:

Region Manager

Signature:

M Manager

Date:

21/1/2018


Nomination Received: Financial Checked: Award Determined:

Citation Prepared: State Commissioner verified: Noted by Board::

Recipient notified by

State Commissioner:

Proposer Notified: Region Manager

Notified:

SGGO Office notified to

prepare certificate badge:

Relevant party invoiced:


WAGGGS Asia Pacific Leadership Awards

Each year GGA seeks nominations from members for the Asia Pacific Leadership Awards.

Applications on the AW.7 Application for Asia Pacific Achievement Award form should be forwarded to the Australian Awards Committee via the GGA Office by the 1st September each year. Nominations require the signature of the Region Leader and State Commissioner.

There are two types of Awards given out by the region for outstanding contribution of adult leaders and volunteers. They are the annual Asia Pacific Leadership Awards which are divided into three categories and the Region Appreciation Award which is given out once every three years during the Regional Conference.

The Asia Pacific Leadership Awards aims to recognize achievement of adult leaders in the Member Organizations of the Asia Pacific Region.

Through the Asia Pacific Leadership Awards, the Region hopes to provide incentive and motivation for adults who:

are effective role models in their areas of service

have given outstanding contributions in their areas of service

have acquired a high level of self-development that has enabled them to provide quality Girl

Guiding

The Asia Pacific Leadership Awards are offered annually in three categories:

Asia Pacific Leadership Award for Unit Leaders

Asia Pacific Leadership Award for /Managers/ Commissioners

Asia Pacific Leadership Award for Service to Girl Guiding/Girl Scouting

Asia Pacific Region Appreciation Award The Asia Pacific Region Appreciation Award is the highest award given by the Asia Pacific Region, World Association of Girl Guides and Girl Scouts.

The Asia Pacific Region Appreciation Award is to honour individuals who have given outstanding service and contribution to the development of Girl Guiding Girl Scouting in the Region. The award is presented once every three years.

For information on this award, please contact the Chair of the GGA Awards Committee through the National Office.

http://www.guidelinesforgirlguides.org.au/wp-content/uploads/2017/03/AW.7-APPLICATION_FOR_ASIA_PACIFIC_LEADERSHIP_AWARD-June-2017.pdf


Sample AW.7

Sample Completed Application for Asia Pacific Leadership Award

Please type or print clearly with a black pen, ensure you answer all the criteria for the selected

award and have the application signed by the Region Manager before forwarding to the State Commissioner.

APPLICATION - There are 3 categories of Awards. Only fill in one set of criteria.

Asia Pacific Adult Leaders Achievement Award for Unit Leaders

Asia Pacific Adult Leaders Achievement Award for District, Division or Region Manager and State Commissioner

Asia Pacific Adult Achievement Award for Service to Girl Guiding/Girl Scouting

PERSONAL DETAILS

Preferred Title: MS Given Names: Mary Surname: Manager

Address: 21 Elm Street Country Town

State: AusState Postcode: 8465 Email: [email protected]

Phone (BH): ( ) Mobile: 0412 987 654

Phone (AH): ( ) Fax: ( )

Membership No: 234567 Expiry: / /

Current Position in Guiding: Region Manager

Age: 18-20 21-25 26-30 31-35 36-45 46-55 56+

GUIDING EXPERIENCE AND SERVICE

Unit: District: Region: Exciting Region

Leadership Qualification: Youth Adult Resource

Date first achieved: 5 years - current

PROPOSER’S DETAILS

Name: Debbie Doalot Signature: Deb Doalot Date: DD/MM/YYYY

Phone: BH( ) (AH) ( ) Mobile: 0402 345 678

Email: [email protected] Position in Guiding: District Manager

REGION MANAGER (Assistant)

Name: Rebecca Region Signature: R Region Date: DD/MM/YYYY

STATE COMMISSIONER

Name: Sabrina State Signature: Sabrina State Date: DD/MM/YYYY


Sample AW.7

CRITERIA

The criteria for the Award for District/Division/Regions Managers and State Commissioners require that the candidate shall:

1. Be an active member of her Member Organisation.

Mary has been a District Manager of Happening District before becoming the Region

Manager of Exciting Region.

2. Hold a valid warrant or certificate or its equivalent to demonstrate that she qualifies to lead adults in the District/State.

Mary qualified as a Leader of Adults (Management Qualification) and her experience is

obvious as she works with the Leaders and girls in her Region. She worked with the

State Commissioner’s team to further develop her Region Management skills.

3. Achieve recognition at national level (Australian Award system awarded at State level) as an outstanding District/State Manager, either in the form of an award, certificate or

equivalent credentials.

The State Awards Committee granted Mary a Wattle Award two years ago for her

excellent contribution to her Region in both the District and Region roles.

4. Continue to develop herself and in her role as District/State Manager for adults.

An outdoor enthusiast, Mary has recently begun working for Boating qualifications

working closely with our Water Activities Trainers. Her aim is to arrange a Canoe

Expedition for the older Guides in her Region. She has encouraged leaders in the team

to join her in the challenge. They are doing well with their Training.

5. Have made a significant contribution as a volunteer in her District/State in the last 5 years.

Mary leads her team with encouragement while not asking anything of them which she is

not prepared to tackle herself. She has instituted regular communication via a website

and fostered gatherings around the Region. The over-all morale in the Region has lifted

under her leadership, everyone is so positive.

6. Have influenced and helped another adult to be a District/State Manager.

Mary has enthused the District Managers in her Region, encouraging them to try some

innovative ways to develop Guiding. They have formed a Development Team, who have

set up displays in the Community and actively recruit additional leaders. Numbers in

the units have improved too. Two of the District Managers have completed their

Management Qualifications since Mary became Region Manger.

7. Have cooperated with local bodies, government organisations and/or Non-Government organisations to organise community development projects suited to her District/State.

The local government called for volunteers to join a youth committee, Mary encouraged

another leader and together they regularly attend these meetings. Mary also heard

about a local church doing good work in the community and has arranged for the Guides

to collect resources to help them.


Sample AW.7

8. Have promoted effectively WAGGGS initiatives to her District/State.

Exciting Region hosted a successful Sangam day full of activities for Guides last year.

They also hold a combined Units Thinking Day event each year and follow the WAGGGS

theme for the year.

9. Have a positive and constructive relationship with the adults and young women in her District/State.

When visiting any of the activities held in the Region it is very obvious the ‘team’ feel is

well and truly alive and well. That had been nurtured by Mary and she made quite a

difference in the Region, with the leaders approaching her for advice and support.

10. Have promoted a balanced representation of age in decision-making positions at her District/State and have a positive and constructive relationship with girls/young women in her

unit.

The successful recruiting program which has been running in the Region has provided a

great opportunity to recruit a wide age range of new leaders. All leaders are part of

the Region Team and contribute to the planning of events. Younger leaders are

encouraged to take a lead role with help of experience leaders working alongside. This

mentoring method has produced some strong partnerships.

STATEMENT (please provide any additional information to support this application)

Mary is very interested in the International aspect of Guiding.

She understands how such an experience can impact a girl’s life in a most positive way

The Region has encouraged their members to apply to attend camps in UK and Finland.

Send the completed application form (by the 1st of September each year) to the State Commissioner of the Nominees State. Once verified the form will be forwarded to the Australian Awards Committee via the National Office


External Awards Girl Guides Australia encourages and supports the recognition of our members in the Wider Community through nominations for external awards. National, state and local governments, together with businesses and organisations, make many awards to community members. Requests for support in making nominations are always welcomed and can be directed to the Adult Awards Committee in your State.

The Australian Honours System

Australian Honours recognise, celebrate and say thank you to those who make a difference, those who achieve their best and those who serve others. Appointments in the Order of Australia are publicly announced on Australia Day (26 January) and The Queen's Birthday public holiday (in June).

GGA encourages nominations to the Australian Honours System and such a nomination can be made by anyone. However, to ensure the best possible and most comprehensive nomination is submitted, it is suggested that the State Commissioner be involved in the nomination process.

www.dpmc.gov.au/government/its-honour

Australian of the Year Awards

These awards celebrate the achievement and contribution of eminent Australians.

www.australianoftheyear.org.au

National Disability Awards

These awards aim to honour and recognise the outstanding achievements of individuals, teams and organisations that have improved the lives of Australians with disability.

www.idpwd.com.au/awards

Rural Women’s Award

The Award identifies and supports emerging women leaders who have the desire, commitment and leadership potential to make a greater contribution to primary industries and rural communities.

www.rirdc.gov.au/rural-women's-award

Pride of Australia Medal

These Awards celebrate and acknowledge the remarkable contribution and achievements of members of the Australian community.

www.prideofaustralia.com.au

Telstra Business Women’s Awards

These awards Recognises outstanding business women across Australia

www.telstrabusinesswomensawards.com

State Government - Young Achiever Awards

These awards acknowledge, encourage and promote the positive achievements of young Australians up to 29 years of age and are awarded on a State basis.

http://www.awardsaustralia.com/young-achiever-awards

Local Government - Citizen of the Year Awards

These awards reward community service at a local level and are predominately run by local government across the states of Australia.

https://www.australiaday.org.au/event-organisers/awards/citizen-of-the-year An extended list of external awards available across Australia can be found on Guidelines.

http://www.dpmc.gov.au/government/its-honour

http://www.australianoftheyear.org.au/

http://www.idpwd.com.au/awards

http://www.rirdc.gov.au/rural-women's-award

http://www.prideofaustralia.com.au/

http://www.telstrabusinesswomensawards.com/

http://www.awardsaustralia.com/young-achiever-awards

http://www.guidelinesforgirlguides.org.au/guide_lines/roles-recognition-development/girl-guide-awards-recognition/external-awards/


Frequently Asked Questions

Years of Membership

I was a Guide Leader overseas; can I count those years of membership?

Yes you can. You can count any time you have been an Adult Member of any WAGGGS Member Organisation.

I have my original long service badge, can I still wear it?

Yes you can, and also you can attach the number on the chain.

How do I get a replacement for a lost badge?

Contact your State Office/Guide Office/Shop.

Can I apply for my badge or new number for myself?

Yes you can. In some states they are sent automatically, some Districts/Regions have personnel who apply on behalf of the members in the area .If you have some interstate or overseas membership, applying yourself may ensure accuracy.

Why don’t the ‘Years of Membership’ include youth membership?

‘Years of Membership’ recognises the commitment of an adult to belong to an organisation that they value and are prepared to give something of themselves to invest in their own community.

Adult Good Service Awards

If I nominate someone for an Award do I have to work out which Award they should get?

No, that is the responsibility of the Awards Committee. You will be advised once the decision is made.

If I am asking for letters of support from people, won’t they all write the same thing?

Try to obtain letters of support from a variety of people who have worked with the person nominated in different roles – for example, at Unit and Region level, biscuit coordinator, a Support Group Member, a parent. When asking for the letter of support you could request the letter address a certain aspect of service.

Can I apply for my own Good Service Award?

Nominations cannot be submitted by the nominee.

Do I have to write the final citation for the certificate when I made the nomination?

There is a section on the nomination form to make suggestions for the citation. The Awards Committee will prepare the final citation.

Can an Olave member receive any of the Awards?

Yes. The same assessment applies as for all adults.

Can I nominate someone who is no longer a member?

A previous member can be nominated for an Award up to 6 months following their resignation.


Can award be given posthumously?

Yes, ideally this would take no longer than 6 months to organise.

Are the Girl Guides Australia Adult Good Service Awards hierarchical?

The Award System is not designed to be hierarchical. The determinants of an award include where the service contribution is made (Local, Region, State, National, World) and how the service is measured against the award criteria. It is possible for example, for a member who has received a Red Kangaroo for her contribution in a National Role may receive a Wattle at a later date for her contribution in her local area.

What is meant by ‘verifying the Award’?

This is the final stage in the assessment of many of the GGA Adult Good Service Awards and is the confirmation or validation that the Award as determined by the relevant Awards Committee can be presented.

Why are only some of the Awards ‘verified’ and others are required to be ‘endorsed’ or ‘approved’?

The requirements for some Awards require significant, intensive and sustained service at National and/or international levels. These significant Awards require additional sign off or approval.

Why can only the State or Chief Commissioner ‘verify’ and Award’?

In the unlikely, but possible, situation where a person who is nominated for an Award is being investigated for contravention of the Code of Conduct, the State or Chief Commissioner may be the only person aware of such circumstances. As such, the State or Chief Commissioner as the ‘head volunteer’ of an SGGO or GGA is the only person who can determine that in the short term at least, the Award is not to be conferred. In such a case, the relevant Commissioner would simply indicate that at this stage, she cannot verify the Award and her decision is to be accepted with no questions asked.

Why can a Region Manager or a State Awards Committee approve a Boronia Award?

It is likely that most Boronia Awards will be approved by the Region Manager. There may be a situation however where a nomination is sent directly to the State Awards Committee – maybe in the absence of a RM, or the nominee is not a member of a Region but supports Guiding in another capacity. The Committee may determine that the nomination fulfils the criteria of the Boronia Award.

Can a member be awarded a ‘Bar to’ the Banksia, Wattle, Flowering Gum, or Emu, without having received the corresponding Banksia, Wattle, Flowering Gum, or Emu?

No. The ‘Bars to’ are to recognise the continuing and extended service in the various award classifications for which the member has received the Banksia, Wattle, Flowering Gum or Emu.

Can a member who has received a Boronia Award but not the Banksia or Wattle Awards, later be awarded a Flowering Gum Award.

Yes. The criteria for each Award stands alone and is not dependent on any other. It is quite likely that a member may have received a Boronia and then taken on roles which have made her eligible for a Flowering Gum.

It is vital to note that the Awards are not hierarchical. The Framework that has been developed is for description purposes and geographic location of service contribution.

It is quite possible that a member who has received a Red Kangaroo for her contribution at a national level for example, may receive a Wattle Award or a Flowering Gum Award some years later for a different service contribution within her local area.


Can an Awards Committee Chair or Committee Member prepare an Award nomination for a member, or provide a supporting letter?

Chairs or Committee Member of an Awards Committee may not nominate or provide supporting letters for nominees during their term on the committee.

How many Good Service Awards can I wear on my uniform?

Good Service Badges awarded to members may be worn at their discretion. Members should exercise common sense on the number of badges and their placement on their uniform to ensure it looks professional and uncluttered.

Awards for Non-Members

What does someone need to do to be awarded a Thanks Badge or Certificate?

This award recognizes the contribution to GGA or SGGO by a non-member volunteer or an organisation at a high standard using skills, knowledge or experience. Recipients of this award which may be a business, actively and positively contribute to the work of Girl Guiding through their participation in activities, events or by undertaking specific roles Some examples include ongoing financial or in kind support, service in an area of expertise such as accounting, risk management, promotions or catering.

Why is there no longer a Thanks Plaque or Thanks Banner?

The Thanks Badge or Thanks Certificate were deemed to be appropriate for all forms of recognition for non- members.

Is the Thanks Badge/Thanks Certificate only available to women?

No, it may be awarded to men, women or businesses.

Gallantry Awards

If a member reports an act of bravery in the Unit/District/Region report is a Gallantry Award automatically given?

No, a nomination form must be forward to the State Awards Committee for consideration.

I have never heard of anyone receiving one of these awards, does that mean it is very hard to achieve the standard required?

These awards are not widely known about and fortunately we do not have too many situations where our members risk their life to save someone else. It is important that if you hear of such an situation that you apply for a Gallantry award by completing a nomination form and forwarding it to the State Awards Committee.


Glossary

Adult Member Woman over eighteen who has paid the current membership fee

Approve Agreement from a line manager to approve a nomination or application or recommendation from a committee or sub-committee

Assess Consideration, evaluation and determination by committee or sub-committee after submission of supporting evidence

Awards Committee Committee appointed by either SGGO or GGA

Endorse Line Management agreement that application is correct and ready for processing

GGAAGSAC Girl Guides Australia Adult Good Service Award Committee

Girl Guides Australia Adult Good Service Award Committee

This committee co-ordinates and implements the GGA Adult Good Service Awards and Membership Recognition Policy and Framework

Guide Lines Policy, organisation and rules of Girl Guides Australia

www.guidelinesforgirlguides.org.au

Leader Adult Member over eighteen years of age committed to principles of Guiding, who has completed a GGA Leadership qualification and is appointed to a leadership role.

Local Community People and organisations other than Girl Guides within the local boundary area

Relevant Manager

Closest line manager to the nominee. (If the proposer is a line manager they would not then be considered as a line manager for purpose signing off on the nomination) This may include National, State, Region or Local levels and would include but not be limited to Consultants, Advisers, and Committee Chairs.

Non-Member Volunteer

An adult who supports Guiding and may or may not be a member of the Support Group or District Team

NO National Office

Olave Program Framework for members aged eighteen to thirty years to engage in opportunities for personal challenge through a flexible network, with a focus on service

Promise and Law Principles of Guiding

Resource Leader Qualified Leader specialising in one or more areas of the program

SGGO State Girl Guide Organisation

SGGOAGSAC State Girl Guide Organisation Adult Good Service Awards Committee

State Commissioner Responsible for all Guiding in the State

http://www.guidelinesforgirlguides.org.au/


Support Group Team of adults within a District who wish to support Guiding but are not members

Trefoil Guild An adult section of the organisation that links female members of Guiding and Scouting who have made their Promise and that gives support to Guiding and the community

Unit Group of Guides of varying age groups/interests

Unit Helper Female member who assists the Unit Leader in a part time capacity

Unit Leader Adult working in a leadership role within a Unit and holding the Unit Leadership Qualification

Verify Final check and support for the decision made by the Awards Committee, confirming that there is no over-riding reason to void the presentation of the recommended Girl Guides Australia Adult Good Service Award

Volunteer Badge Insignia presented to Non-Member Volunteer, with added numerals on a chain for years of service if desired

WAGGGS World Association of Girl Guides and Girl Scouts

Years of Membership Badge

Insignia to recognize Years of Membership presented after 1 year of membership and at set intervals with a numbered pin.

Youth member Guides aged five to eighteen years

Guide to Nominations for Adult Good Service Awards · 2017. 11. 1. · page 2 Guide to Nominations...

Documents

Transcript of Guide to Nominations for Adult Good Service Awards · 2017. 11. 1. · page 2 Guide to Nominations...