Guide to Giving Presentations
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Transcript of Guide to Giving Presentations
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mm/dd/yyyy
One Fool’s Survival Guide to PresentationsPresented by Greg Robleto
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Why are we here?Presentation anxiety is not uncommon.
• We get nervous
• We get derailed
• We omit/forget key points
• We were coerced/bribed
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04/08/23
Why are we here?
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We want to avoid this.
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Why are we here?You tell me:
• Greatest presentation you’ve ever seen?
• Worst presentation you’ve ever seen?
• How does The Fool do on presentations?
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04/08/23
Why are we here?
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Sometimes it’s REALLY important.
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What is a presentation?
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Outline: Page 1
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Overview and summaryA great presentation involves:
• Reading (your audience)
• Writing (your story)
• Riveting (their attention)
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Readingyour audience
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Ask and answer three questions about your audience
• What do they do?
• What do they know?
• What do they care?
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Reading your audience
Reading
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What do they do?Knowing your audience means knowing their function
in their organization.
• Level
• Locus
• Leanings
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Reading
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What do they know?A presentation lives and dies by appropriate granularity.
So what do they know…
• About the background?
• About the topic?
• About you?
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Reading
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What do they care?If your audience leaves without being educated and/or
moved to action, you have failed. So it has to…
• Affect them
• Affect their department
• Affect their company
• Affect you
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Reading
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Overview and summaryA great presentation involves:
Reading (your audience)
• Writing (your story)
• Riveting (their attention)
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Reading
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Writingyour story
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Pre-writing: thinking it throughBefore you even open PowerPoint, take the time to think
it through.
• Take notes
• Ask yourself some questions
• Get some feedback
• What is the appropriate format?
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Writing
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Writing (your story)
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Writing a presentation should be just like writing an essay.
• Introduction• Thesis• Body• Conclusion• Implications
But don’t do them in this order!
Writing
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Thesis StatementThis is the very reason you are meeting
• Clear, concise, yet comprehensive
• Resist temptation to do a “reveal”
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Writing
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Conclusion & ImplicationWrap it up.
• Don’t Make Them Think
• Call to Action
• Accountability
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Writing
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BodyMake your argument!
• Get organized
• Write a story
• Keep your backup info handy
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Writing
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IntroductionYou did not call this meeting to give an introduction.
• Keep it short
• Stick to universals
• Gauge your audience
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Writing
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Review, then review again.What could possibly go wrong?
• Put yourself in your audience’s shoes
• Does it flow?
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Writing
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Overview and summaryA great presentation involves:
Reading (your audience)
Writing (your story)
• Riveting (their attention)
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Rivitingtheir attention
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Riveting (their attention):It’s all about eliminating distractions…
• In your “deck”– Design– Data– Density
• In your demeanor
Page 24Outline: Page 3
Riveting
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Distractions in DesignLet’s keep it clean.
• Eliminate (if not, minimize)– Clip-Art– Font changes– Layout changes– Sound effects– Transitions
• Maximize– Consistency in all respects
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Riveting
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04/08/23
Distractions in Design
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Riveting
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Distractions in Design
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Riveting
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Distractions in Design
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Riveting
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Distractions in Design
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Riveting
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Could our sites load faster?
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People are remarkably bad at predicting their own behavior.
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Distractions in Design
http://www.youtube.com/watch?v=lpvgfmEU2Ck32
Riveting
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Distractions in DataShow what you mean.
• Minimize(if not, eliminate)– Spelling errors– Data-laden tables– Misleading charts– “Chart bling”
• Maximize– Helpful, pertinent, clean charts and tables that
support your thesis
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Actual Value Months ElapsedValueMonth 0 1 2 3 4 5 6 7 8 9 10 11 12 13
0 6,496$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 1 11,484$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 2 13,209$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 3 13,580$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 4 14,819$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 5 15,185$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 6 16,675$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 7 16,681$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 8 16,929$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 9 20,771$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
10 20,361$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 11 20,311$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 12 24,874$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 13 27,162$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 14 28,304$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 15 28,223$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 16 29,715$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 17 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 18 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 19 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 20 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 21 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 22 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 23 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 24 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 25 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 101
101.5
102
102.5
103
103.5
104
104.5
FY07 FY08
Riveting
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04/08/23
Distractions in Data
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http://movieclips.com/H8VE-an-inconvenient-truth-movie-drastic-rise-in-co2-concentration/
Riveting
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Distractions in Density
When you just can’t cut anything else from a presentation…
• Minimize (if not, eliminate)– Lengthy paragraphs
• Maximize– Page numbers (and
references to other page numbers)
– Repetition– “Wayfinding” systems– Tables of contents– Repetition
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Riveting
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Distractions in your DemeanorHere’s looking at you.
• Eliminate (if not, minimize)– Distracting handouts– Reading your presentation– Nervousness– “Um”– Post screw-up “bleh”– Words you or other business people
have made up• “Collaborately”• “Irregardless”
– Technical Glitches
• Maximize– Eye contact– Continuity
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Riveting
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Distractions in your Demeanor
http://www.youtube.com/watch?v=9NZOt6BkhUg
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Riveting
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SummaryA great presentation involves:
Reading (your audience)
Writing (your story)
Riveting (their attention)
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Discussion Any questions?
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Homework(It’s optional)
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HomeworkPrepare your own Presentation
Explain your job to a new Fool(or another topic of your choosing)
• Presented in about 1 week• ~ 6 minutes in length • ~ 20 slides (if you use PowerPoint at all)
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