Guide to Exhibiting – Webinar 2 4 th June 2015. Agenda Welcome and Introduction Gareth Rapley,...
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Guide to Exhibiting – Webinar 2 4 th June 2015
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Transcript of Guide to Exhibiting – Webinar 2 4 th June 2015. Agenda Welcome and Introduction Gareth Rapley,...
Guide to Exhibiting – Webinar 2
4th June 2015
Agenda
• Welcome and IntroductionGareth Rapley, Event Manager
• Operations Faye Sumner, Operations Executive
• Marketing & PRMaria Harper, Marketing Manager
Hamza Kadodia, Marketing Executive• SmartSpace – Reed Design & Build Service
Gareth Rapley, Event Manager• Show Update
Gareth Rapley, Event Manager
Operations Team
For the planning, organising and management of site activities to ensure a smooth and safe exhibition for all.
• Ben Gleeson – Group Operations Manager
• Georgina Coles – Operations Manager
• Rohema Ali – Operations Executive
• Faye Sumner – Operations Executive
• RX Operations- [email protected] • RX Customer Services - [email protected] &
+44 (0) 2082712142
- How to access the Exhibitor Manual
- What is in the Exhibitor Manual?
- Shell Scheme Stands- Where to start?
- Stand Checking System- Logging In, Uploading Plans and Checking the Status
- New for 2015
Overview
The Exhibitor Manual
Top Tip: Login ASAP and order your services before the deadlines to avoid late surcharges
The Exhibitor Manual
Top Tip: If you are a SPACE ONLY stand add your contractor to the Online Manual.
Shell Scheme
Top Tip: Order the combined Furniture & Electrical Package (by 12th August) instead of separate items
Stand Check System- Logging In
Set up your account by clicking on http://exhibitor.standplans.co.uk
Top Tip: Add your Stand Contractor as a Primary Contact under the contact section
Stand Check System- Uploading Plans
Top Tip: Add description & message to the file to make it easier to referring to later.
Stand Check System- Status
Top Tip: Submit your stand plan designs by 8th June to prevent any delay in receiving your permission to build.
If you wish to employ the services of your own external caterer for Food or Beverages, other than the Official Show Caterer, you must purchase the correct Permit and comply with E-Guide Rules and
Regulations requested by AECC.
Food permits will only be issued to registered food businesses to ensure full compliance with the new allergen labelling legislation Dec 2014.
Beverage permits will only be issued with a valid personal license or certificate to comply with the minimum training to dispense alcohol in Scotland.
Failure to comply will result in your Catering Facility being removed. The permit will only be issued providing all requirements under Health and Safety and Food Hygiene Regulations are in place. AECC are
part of the events industry e-guide to which full compliance is required. Full details can be found at www.towercatering.co.uk
Please note that a Permit is only required should you wish to supply your own catering.
There are 3 Permits available Beverage Permit, Food Permit and a Full Permit.
Permits must be purchased before Monday 12th August 2015. No late applications will be permitted.
New: Catering Permits
PR & Marketing Team
Maria Harper: [email protected]
Customer Services: [email protected]
Hamza Kadodia: [email protected]
Your MSH Exhibitor Listing
www.offshore-europe.co.uk/exhibitor-how-to-guide
1. Upload Logo
2. Short Company Description
6. Add Company Website
7. Add Social Accounts
8. Upload 10 products
9. Upload 5 whitepapers
10. Upload 5 press releases
5. Add 20 Stand Events
4. Upload 5 Videos
3. Upload 5 Brochures
11. Select 10 Product/Service Categories
Premium Promotional Package
www.offshore-europe.co.uk/upgrade
Highlighted on the Website’s Exhibitor List & Product Directories
Highlighted on the App Floorplan and Exhibitor List
Boost Website Visits by 25%!
Your Sharer Exhibitor Listing
www.offshore-europe.co.uk/sharer-upgrade
www.offshore-europe.co.uk/myoe
MyOE – Step 1: Create Account
Create MyOE profiles for all of your stand staff, by adding to “People Manager” and ticking “Diary”
www.offshore-europe.co.uk/find-visitors
Step 2: Search Visitor Directory
• Search Visitor Directory By individual name, company name, area of interest, job function or company activity
• Make Contact and Request Meetings
• Add to your MyOE calendar
Step 3: Enquiries & Messages
Download All Lead/Favourites from the Exhibitor Portal
Check Your Direct Messages
Step 4 – You’re Ready!
Download and print your schedule and bring to the show!
Adding the event information with your stand number to your website allows visitors searching on Google to see you’re attending, as well as those already on your site.
PRE-SHOW MARKETING
1. Add event information to your website
www.offshore-europe.co.uk/Marketing
www.Offshore-Europe.co.uk/SponsorOffshore-europe.co.uk/Exhibit/LogosBanners
Download:- Animated and Static Banners- JPEG and EPS logo- Editable banners that allow you to add your company name and stand number!
PRE-SHOW MARKETING
2. Banners & Logos
PRE-SHOW MARKETING3. Creating your customised registration form
The customised registration form can be found in the Exhibitor Portal.
Step 1: Add Logo
Step 2: Add Description
Step 3: Create your unique URL
offshore-europe.co.uk/login
PRE-SHOW MARKETING
4. Create a customised invitation with our template
Your company name
Add in your Unique URL here: You can use the Customised Registration Form link to get this, from the Exhibitor Portal.
www.offshore-europe.co.uk/Invitation
5. Official OETV Channel
Interviews, features and exciting content from around the event
ONSITE MARKETING
Submit your news to:offshore-europe.co.uk/OETVapplication
Or, you can visit the studio onsite located in the Hall 1 Café.
Guarantee your position on OETV
For Advertising Opportunities visit Offshore-europe.co.uk/Sponsor
FREE Company Listing – Main Stand Holders :• 250 character description • 10 product/service categories• Website url• Deadline 10th July!
• Submit Via the Portal• Sharers:
Visit www.offshore-europe.co.uk/sharers for upgrade options.
www.Offshore-Europe.co.uk/Sponsor
ALL Exhibitors: Editorial :
Opportunity to supply FREE editorial: Deadline 6 July
Submit to: Suzanne Powles:[email protected] +44 (0) 1462 420 009Showtime Media Ltd
ONSITE MARKETING
6. Official Catalogue
offshore-europe.co.uk/Catalogue
All Exhibitors Opportunity to supply editorial – Deadline August 10th
Submit to: [email protected]
ONSITE MARKETING7. Show Dailies
offshore-europe.co.uk/Dailies
We are active on Social Media, especially Twitter so be sure to follow us!
@SPE_OE
Pre-Show/Onsite Marketing8. Social Media
1. Follow Us and we’ll add you to our Official 2015 Exhibitor List
2. Use our hashtag #OE15
Press Releases: Please deliver to the Media Centre on Monday 7th September. The Media Centre is circled in red on the map below:
ONSITE MARKETING9. The Media Centre
Press Briefings:If you are launching a new product or service or have a big announcement to make, we offer a free facility for press briefings.
Apply at www.offshore-europe.co.uk/briefing
Full Details in the PR & Marketing Guide
www.offshore-europe.co.uk/marketing
- Unofficial HotelsThe ONLY official accommodation providers are K.W.AD for Private Accommodation and Munro’s for Hotels, Serviced Apartments and Student Type Accommodation.
- Fake Stand InvoicesThe signs to look out for are:- Payee Account Name shown is HSPC Ltd (Reed Exhibitions)- Amount shown for 'Exhibition stand services', 'Post Exhibition Services'- Issue date of 29/09/2014- Event logo on a black background
- Unofficial Catalogue ProviderThe only Official Catalogue producer is Showtime Media and the Official Show Daily partner is Offshore Engineer. A company called Expo Guide have been in touch with exhibitors, and they are not associated with Reed Exhibitions or SPE Offshore Europe.
Please contact [email protected] if you have any questions
Scams to Look Out For!
www.reedsmartspace.co.uk
In House Stand Build Service
www.reedsmartspace.co.uk
In House Stand Build Service
www.reedsmartspace.co.uk
In House Stand Build Service
About SmartSpace Turnkey Service
In-House Service, to Reed Exhibitions Exhibitors Only
No Hassle Approach
Designs to Suit Your Budget
Modular Packages
Bespoke Builds
Designed to your specification & budget
www.reedsmartspace.co.uk
In House Stand Build Service
T: +44 (0) 208 439 5682
www.reedsmartspace.co.uk
2015 Show Update
• 99% of space now booked – • *Please contact the sales team if you need any additional outside space for
equipment
• Availability left within Accommodation providers, contact Munros or K.W.A.D - www.offshore-europe.co.uk/sleep
• Please note the change in terms & conditions relating to dress code from 2013 – www.offshore-europe.co.uk/terms
• Details for the official shuttle bus routes coming soon, with new revised service running from Aberdeen City Centre
• All badges will need to be collected onsite and will need to be ordered by 31st August 2015
Visit www.Offshore-Europe.co.uk/Exhibit
Conference Programme & Additional Content
Conference Theme “How to Inspire the next generation”
Visit www.Offshore-Europe.co.uk/Conference
Inspire and Education Programme
Visit www.Offshore-Europe.co.uk/Home
Visit the hyperlink for more information - http://www.offshore-europe.co.uk/en/Exhibit/OPITO/
This will include daily visits to the event of pre-arranged school children aged 13 - 14
Guide to Exhibiting – Webinar 2
Thank you for joining us
