Guide for Organizing Information On ITPC Applications

Olga ThurmanAssistant Coordinator of Certified Programs

Olga ThurmanAssistant Coordinator of

Certified Programs2009SEP12

All of the hard work that has been completed to build a training program is very important and it should be showcased to the best advantage.

By presenting documents in a uniform way, the reviewers will have a better sense of the program and they will be able to complete their task much faster.

Remember, CRLA wants to see samples of the documents that are in place to help manage the department, so please include those documents.

As documents are compiled, it is a good idea to have a plan for presentation.

Divide documents according to what they present:(when submitting your application, these can be sent as separate emails with headers— and will have separate folders (if these are larger than 20MB, they can be sent as p1a, p1b, etc)): P1. Administrative files P2. Level 1 Training documents P3. Level 2 Training documents P3. Level 3 Training documents

Administrative Files

Level 1 documentation

Level 2 Documentation

Level 3 Documentation

Gathering the required files into these 4 folders will help organize the documents and provide easy access for the reviewers.

Once the files are added into the correct folder, the folders can be sent to CRLA to begin the certification process.

Now, a look at the required documents.

The list on the right is not a comprehensive list.

Some programs might have more documents to include in this folder.

The completed Application Hiring documents (application) Faculty letters/requests for referrals Tests applicants might be given (if any) Tutor Handbook Documentation of training hours Documentation of student contact

hours Formal/informal evaluations Training evaluation form(s) Documentation of modes of training

(PowerPoint presentations, workshop/, lecture notes, online discussions, websites, etc)

Please note: all books, websites, DVD and Video series must be identified using MLA or APA documentation format

This folder will contain samples of the training conducted to met the requirements for Level 1 training. A minimum of 8 of the following should be covered in level 1.

This folder will contain samples of the training conducted to met the requirements for Level 2 training.

In addition to reviewing the topics covered in Level 1, a minimum of four (4) of the following topics should be covered in Level 2 training. The exact amount of time devoted to each topic may vary.

Use of probing questions Brain Dominance Learning Cultural Awareness and inter-cultural communications / Diversity Identifying and using resources Tutoring in specific skill/subject areas Assessing or Changing Study Behaviors Other (please specify)

This folder will contain samples of the training conducted to met the requirements for Level 3 training.

In addition to reviewing the topics covered in Level 1 and 2 a minimum of four (4) of the following topics should be covered in Level 3 training. The exact amount of time devoted to each topic may vary.

For level 3 certification, tutors must have completed Level 1 & 2 certification requirements.

Self-regulated Learning/ Brain Learning/ Memory How to tutor/deal with Target Populations The role of Learning Centers in Higher Education Structuring the learning experience Training and supervising other tutors (supervisory skills) Group management skills (group interaction and group dynamics) Other (please specify)

Compliance with federal copyright law is expected of all CRLA-ITPC programs. It is our legal and ethical responsibility to give authorship credit for all materials we use in the classroom and for tutor and mentor training. Additionally, it is our legal and ethical responsibility to purchase (or have students purchase) copyrighted materials. Programs found to be in violation of copyright law will lose their certification.

The CRLA-ITPC reviewers look forward to reviewing your materials and to certifying your institution’s tutor program.

To that end, the reviewers will work with programs to tie up any loose ends to make sure that your program joins the ever-growing list of international tutoring programs that recognize the importance of training, ethics and unity.

Good Luck!