GS1 Standards Event Process Oversight Committee 28 March 2014 Leader: Bob Bersani & Mike Sarachman...
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GS1 Standards Event Process Oversight Committee 28 March 2014 Leader: Bob Bersani & Mike Sarachman Co-chairs: Mike Sadinwyk, GS1 Canada Hanjoerg Lerch, METRO AG Natascha Rossner, GS1 France
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Transcript of GS1 Standards Event Process Oversight Committee 28 March 2014 Leader: Bob Bersani & Mike Sarachman...
GS1 Standards Event
Process Oversight Committee
28 March 2014
Leader: Bob Bersani & Mike Sarachman
Co-chairs: Mike Sadinwyk, GS1 Canada Hanjoerg Lerch, METRO AG
Natascha Rossner, GS1 France
© 2013 GS1
Anti-Trust Caution
2
GS1 and the GSMP operate under the GS1 anti-trust caution. Strict compliance with anti-trust laws is and always has been the policy of GS1.
The best way to avoid problems is to remember that the purpose of the committee is to enhance the ability of all industry members to compete more efficiently.
This means:• There shall be no discussion of prices, allocation of customers, or
products, etc. • If any participant believes the group is drifting towards an impermissible
discussion, the topic shall be tabled until the opinion of counsel can be obtained.
• The full anti-trust caution is available in the POC Community Room if you would like to read it in its entirety.
© 2013 GS1
POC Agenda
Subject Area Time Topics Presenter Expected Outcome
HousekeepingPriority 1 (P1)
9:00 1. Anti-trust, roll call & Agenda finalisation2. Co-chairs opening comments 3. January 2014 Meeting Minutes were
virtually approved with minor changes.4. Welcome new POC member: Sylvia Rubio
Alegren, ICA
Kelly Rhoades &Co-chairs
• Kick off Call
New BusinessP3
9:15 Update on Best in Class • Major changes & benefits• Any new business from the week
Bob Bersani • Inform/feedback• Address any new topics
from the week
Break10:45 – 11:00
New BusinessP3
11:00 Action Items Mike Sarachman • Closeout
Updates P3
11:15 Project Scorecards • Milestones & Issues
Mike Sarachman • Inform
POC Call Schedule
11:25 April 21 (tentative), 8:00 am (TIME ZONE SHIFT) Kelly Rhoades • Inform
Adjourn 11:30 Closing remarks Co-chairs
3
Priority 1 (P1) = Due process activities
Priority 2 (P2) = Analytical/strategic requests requiring discussion/brainstorming
Priority 3 (P3) = Informative or non-critical for full POC input
© 2014 GS1
BinC Project – Structure & Teams
5
Bob Bersani – GS1 GOGreg Rowe – GS1 GO
Eileen Harpell GS1 GO
Mark Frey - GS1 GO
Robert Beideman - GO
Marcel Sieira – Australia
Mats Björkqvist - SwedenPere Rosell - GS1 EUCarrie Wilkie– GS1 USMike Sadiwnyk– GS1 Canada
Joe Spreitzer – TargetBrad Depke – Abbott
Robin Kidd – ex Nestle
Maria Palazzolo - GS1 AUSteve Bratt – GS1 GOSteven Pereria GS1 AUMike Sadiwnyk – GS1 CAKen Traub – KT Consulting
Pere Rosell – GS1 EURuediger Hagedorn - TCGFKen Traub – ConsultingXavier Barros – GS1 FR
Robert Beideman - GOSean Lockhead - GO Andrew Hearn - GO
Eileen Harpell - GOCharlotte Michaels - GOJustin Childs - GOJohn Ryu - GO
Governance Participation, MO, Industry models
Work Group transparency
Operationalize global stds mgt teams
GSMP operational improvements
Lori Bigler – JM SmuckerBrad Depke – AbbottSteven Pereria – GS1 AUPere Rosell – GS1 EUMike Sadiwnyk – GS1 CAKen Traub – Ken Traub ConsultingOpen – Retail Industry:
Steering CommitteeBob Bersani - GO
Entrance criteria & adoption forecasts
Lynda Costa - GO Bob Bersani- GO
GSMPBob Bersani - GO
Bob Bersani - GO Mike Sarachman- GO Mike Sarachman- GOBob Bersani- GO
Efforts managed by GSMP Staff
DRAFT
© 2013 GS1© 2014 GS1
Best in Class – Participation, MO & Industry Models
7
Direct Model I am a member of a local community that will join the GSMP Work Group
Participation Category:Direct – GSMP WG Member
Local Members:have all benefits and access associated with being a member of a GSMP work
Local Community Member(s)added to Roster& Community Room
Local Community Member(s) signs GS1 IP policy & opt-in
Denotes New features
DRAFT
© 2013 GS1© 2014 GS1
Best in Class – Participation, MO & Industry Models
8
Representative Model I am a member of a local community that will be represented in the GSMP Work Group by my MO
Local Community Member(s) signs MO IP policy & opt-in
MO does not have a local IP Policy & opt-in
Local Community Member(s) Sign GS1 IP Contribution Form
Via MO Tracker, MO enters Info related to the Local CommunityMember(s)
MO Opts into GSMP WorkGroup
MO Added to Roster & Community Room
Participation Category:Local Community Member(s) - MO Representation
Local Member(s) provides input to their MO
MO keepslocal member(s) Informed on the progress of thework group
Local Community Members – MO Representation:do not have access to GSMP Work Group Community Roomdo not participate in GSMP work group meetings do not participate in community review nor voting
Denotes New features
DRAFT
© 2013 GS1© 2014 GS1
MO Representation Tracker
9
DRAFT
© 2013 GS1© 2014 GS1
Best in Class – Participation, MO & Industry Models
10
Distributed ModelI am a member of a local community that will join a locally run GSMP Work Group
Local Community Member(s) signs GS1 IP policy & opt-in
MO & Local Community Member(s)Granted Community Room Access
Participation Category:Local Members / Local GSMP
Local Members / Local GSMP :have access to GSMP Work Group Community Roomcan also participate in GSMP level work group meetings participate in community review and voting
GSMP Staff set up Sub- TeamMO-Local GSMP Team
Local Community Member joins MO Managed GSMP Distributed Work Group
Denotes New features
DRAFT
© 2013 GS1© 2014 GS1
Best in Class – Participation, MO & Industry Models
11
Industry Organisation Model 1I represent an Industry Organisation that will provide a contribution to a GSMP Work Group
Participation Category:Industry Organisation
Industry Organisation Representative Signs GS1 IP Contribution form on behalf of its members
Industry Organisation Representative Submits Contribution to GSMP Work Group
Industry Organisation:do not have access to GSMP Work Group Community Roomdo not participate in GSMP work group meetings do not participate in community review nor votingdo not participate further in the development of their contribution
Denotes New features
DRAFT
© 2013 GS1© 2014 GS1
Best in Class – Participation, MO & Industry Models
12
Industry Organisation Model 2I am a member(s) of an Industry Organisation that will provide a contribution to a GSMP Work Group
Participation Category:Industry Organisation Members contributing to GSMP
Each member of an Industry Organisation that developed the contributed materials sign a GS1 IP Contribution form
Industry Organisation Members submit Contribution to GSMP Work Group
Industry Organisation Members that contributed to the GS1 Contribution:do not have access to GSMP Work Group Community Roomdo not participate in GSMP work group meetings do not participate in community review nor votingdo not participate further in the development of their contribution
Denotes New features
DRAFT
© 2013 GS1© 2014 GS1
Work Request Received
AGSMP Operational
Review
Criteria Incomplete
GSMP GovernanceActivity 1 - Work Requests Received & Reviewed
BReturn to Submitter with
Instructions
DMaintenance
Standards Maintenance Group
(SMG)
Complex Maintenance/Development Rejected
(e.g. off-strategy), (invalid criteria)
C.Return to Submitter with
Explanation
DIESC
Strategic Review
DIESC
Strategic Review
ApprovedDevelopment
SMG Work in Progress
A.) Assessment of completeness of “Entrance Criteria” will be performed by GSMP staff. Examples: Have sufficient stakeholders & participation minimums been identified?, Service Level Agreement (SLA) – 1 weekB.) A Work Request that fails the criteria will be returned to the originator with instructions on what additional information is required. The work request will be listed as incomplete within the system.C.) Maintenance will be assigned to the appropriate SMG. This activity will be managed by GSMP Leadership.D.) The IEAC will be reconstituted to the Industry Engagement Steering Committee (IESC) and include balanced Industry representation. Service Level Agreement (SLA) – 2 weeks.
Approved Complex Maintenance
GSMP Incubator
Team
Assess InterestAssess Interest
Low Interest
High Interest
Industry/GS1
Flag: incomplete (B) or closed (C) within WR System
Click here to see IESC Composition
DRAFT
© 2013 GS1© 2014 GS1
IESCApproved
Development
GSMP GovernanceActivity 2 - IESC Activity & Approvals
EAssemble:
Project Document(SBN, Charter, Call
to Action)
Establish Global Standards
Management Team for Large Scale Initiatives
(GSMT)
SMG Work in Progress
FIESC
Approvals Project
Document
FIESC
Approvals Project
Document
G Issue Call to Action
Mission Specific Work Group
E.) Developed by GSMT SBN (Solid Business Case) – Submitter & Industry EngagementCharter (Ensure Proper Boundaries) – GSMP Call to Action (Entice Participation) - Submitter & GSMP Staff (with assistance from end users and solutions providers).Service Level Agreement – 2 weeks F.) The IESC will review the SBN to confirm content, (Stakeholders identified, cost benefit analysis, participation etc.)Service Level Agreement – 1 weekG.) The Call to Action will be issued for a 45 calendar day period. Progress reports will be sent to submitter every 10 days to support monitoring of progress and development of any necessary plans to achieve participation levels.If the group is not seated at the end of the 45 days, the Standards Development Leader will inform the IESC and submitter that participation minimums were not met, and the work request will be closed.
Call to Action fails after 45 calendar days
Click here to see GSMT Team Composition
DRAFT
© 2013 GS1© 2014 GS1
MSWG Development
Activities
GSMP GovernanceActivity 3 - Development Activities and Project Health Checks
GSMPCommunity Review
E-ballot – GSMP Community Vote
SMG Development
Activities
Comment & IP Resolution
IPublic Domain
Community Review
Call for Intellectual Property
H.) Both Maintenance and Development Community reviews can be expanded by the work group to include posting draft specifications to the public domain. This will require review prior to posting to assess detail vis-à-vis establishing prior art. I.) We cannot post requirements documents for public review due to potential IP issues. All comments will be reviewed by the MSWG/SMG. Public comments should be considered, however we cannot guarantee a response. J.) In the unlikely event an e-ballot fails, the work group will assess the feasibility of a 2nd vote.
JNotify BCS Return to
Work Group for
assessment of a 2nd vote
Vote Failed
DRAFT
© 2013 GS1© 2014 GS1
GSMP GovernanceActivity 5 – Adoption Assessment
Board Committee for Standards
MO Adoption Surveys
L.) The MO’s will be polled at pre-determined intervals to measure the scope of adoption. This will be compared to the adoption forecasts provided earlier in the process. This will be incorporated into the Global Scorecard, reported to the Management Board and serve as input to MO Action Plans to increase adoption.
This will complete an integrated governance process that now encompasses the entire lifecycle of GSMP.
L Assess
Adoption Rates to Adoption Forecast
L Assess
Adoption Rates to Adoption Forecast
Report to GS1
Management Board
GS1 Global Scorecard
MO Action Plan
DRAFT
© 2013 GS1© 2014 GS1
GSMP GovernanceComposition of the Industry Engagement
Steering Committee
GO Leadership Process Oversight, MO & Industry
SDL/Arch/Industry En-gagement, Solutions
Providers
1 – Permanent Members(Steering Function)GO Leadership
President – IEPresident SSDPresident Services & SolutionsIndustry RepresentationVP – Standards DevelopmentMgr. GSMP Operations
Process Oversight/ MO/Industry/Solution ProviderA balance of MO and Industry Representation. We recommend 8 to 10 members
2 – Sub Team MembersStandards Development Leader (SDL)Architecture
AG Co-ChairIndustry Engagement
VP – Global Office HealthcareVP – Global Office RetailDir. – Global Office T&LDir. – Global Office Apparel
Technologists
1.) Permanent members – We recommend GO Leadership, VP of Standards Development, Process Oversight, MO & Industry Representatives. Mgr. of GSMP Operations, Solutions Providers.
2.) Sub Team Members – We recommend Standards Development Leader (SDL) , Architecture, Industry Engagement and Technologists. To be invited, as needed to address specific projects within their areas of responsibility
DRAFT
© 2013 GS1© 2014 GS1
Integrated Global Standard Management Teams (GSMTs)
19
LTMKTG
TECHIE
GS
SDSD
LT
A typical Integrated GSMT would have:
• GS1 Leadership Team sponsor
• Single coordinator / point-of-contact
• Industry Engagement staff
• Global Solutions staff
• Standards Development Leader(s)
• Technical subject matter expert(s) (i.e.: from AIDC, Data Systems, IT…)
• Marketing and other participant(s)
GSMTs will be formed early in the process for each major standards and systems development project
DRAFT
© 2013 GS1© 2014 GS1
Best in Class – Major Improvements
20
Today Major Changes Benefit
Key Stakeholders identified throughout the GSMP process
Key Stakeholders identified earlier in the process
Establishes relevance – Community willing to adopt – prior to committing significant GO resources
Cost Benefit Analysis not required
Cost/Benefit Analysis within Work Requests for Major Development Efforts
Clearly identifies and communicates the expected benefits to be realized
Participation established by Call to Action
Participants Identified earlier in process
Establishes relevance and ensures efficient launch of work efforts – Community willing to participate
Adoption forecasts not required
Adoption Forecasts Confirms adoption and/or delivers information that can be used to develop further adoption plans. Supports GS1 Strategic objective – Adoption.
No governance/assessment of local requirements
Established Criteria for Local Requirements
Structure and definition of local requirements that will and will not be supported at the global level
DRAFT
© 2013 GS1© 2014 GS1
Best in Class – Major Improvements
21
Today Major Changes Benefit
Serial approach to governance.
COPS reviewPOC review and oversightBCS Approval/ratification
Implement an integrated governance model versus today’s serial governance process
- Improved Board Committee for Standards (BCS) Insight into the entire development process.
- Governance is inherent within the development process which reduces administrative tasks.
- Standards are published after successful community e-ballot, removing limitations of the pre-set 3 cycle per annum ratification process and the need for virtual ratifications .
IEAC function performed by Global Office Staff.
Reconstitute the Industry Engagement Advisory Committee to The Industry Engagement Steering Committee
Will assume a steering role for the GS1 initiatives and include Member Organisations and Industry.
Analysis and reporting of adoption not required
Implement process within GSMP to generate adoption surveys to measure adoption of ratified standards
Will ultimately confirm relevance and/or identify areas of opportunity to further drive adoption.. This supports the GS1 Strategy’s emphasis on Adoption
Will provide the Management Board better transparency into actual industry adoption
DRAFT
© 2013 GS1© 2014 GS1
Best in Class – Major Improvements
22
Today Major Changes Benefit
Direct model of participation. Join the GSMP Work Group
Develop multiple models of participation supported.
Multiple levels of participation supported.
Implement MO Tracker to document local organisations being represented in a GSMP Work Group
Develop Distributed GSMP work groups and governance – MO Level GSMP aligned with GSMP GO
New – Represented Global Work Groups
New - Distributed MO Work Groups
Support Industry Organizations' Engagement - Contributions to GSMP
Improved Industry Organisation Model
Work with Industry Publications to carry GS1 GSMP Call to Actions. (FMI, GMA, TCGF, etc.)
Improved - Direct (GSMP) Industry Participation
DRAFT
© 2013 GS1© 2014 GS1
Best in Class – Strengthening GSMP Principles
23
S
GSMP is founded upon a set of principles which support the development of valid standards. BinC initiatives further strengthen these principles.
• Principle 1 - Openness & Transparency• BinC will implement public domain capabilities for community reviews
• Principle 2 - User Driven Standards• BinC will deliver new ways for users to engage in GSMP work groups.
– Direct, Distributed, Represented and Industry Organisation Models
• Principle 3 – Consistency• GSMP managed BinC tasks will continue to improve effectiveness and
efficiency across all initiatives.– Mandatory Post initiative assessments.
• Principle 4 – Stakeholder Participation• BinC will implement a balanced representation of stakeholders in steering
and decision making activities. – (Industry Engagement Steering Committee).
DRAFT
© 2013 GS1© 2014 GS1
Best in Class – Strengthening GSMP Principles
24
GSMP is founded upon a set of principles which support the development of valid standards.
• Principle 5 - Standards Protection• BinC will implement improvements that further mitigate IP risk.
– MO Engagement Models will address potential IP risks.– Public Domain Community Review capabilities will be supported.
• Principle 6 - Governance• BinC Will provide improved insight to the Board Committee for Standards.• BinC will eliminate the pre-set ratification cycles and the need for virtual
ratifications.
• Principle 7 - Consensus and Voting• BinC will implement entrance criteria that better ensure relevance of initiatives
increasing the likelihood of strong community consensus.
• Principle 8 – Global Applicability• BinC will deliver clearly defined entrance criteria to support local
requirements within a global context.
DRAFT
© 2013 GS1© 2014 GS1
Best in Class – Strengthening the GSMP Process
25
The GSMP team is committed to delivering an efficient and effective standards development process. Additional BinC initiatives to further strengthen:
• Efficiency• GSMP will continue to eliminate administrative efforts that do not deliver
value. benefit. – (e.g. streamlining several required documents into a project document reduces
administrative tasks and improves project documentation.
• GSMP is developing a GSMP Management and Execution guide for internal use to ensure consistent execution across all GSMP initiatives.
• Effectiveness• GSMP will develop an adoption survey system and integrate into the GSMP
process to begin to measure adoption.• GSMP has participated in and supports the Global Office Project
Management Framework - strengthen management of all initiatives
DRAFT
© 2013 GS1© 2014 GS1
GS1 Business Planning Process
Process Step By TimingGather input for 1-year plan (OGSM)
• Leadership team, member organizations, MO CEOs
Aug-Sept
Develop 1-year priorities, Budgets
• Leadership Team Oct - Dec
Gain support for 1-year priorities, Budgets
• Advisory Council (top 20 MOs) Jan - Feb
• EPCglobal Board
• GDSN Board
• GS1 Executive Committee
• Member Organization CEOs (Global Forum)
Finalize 1-year Plan (OGSMs) priorities and Budgets with feedback from GS1 Community
• Leadership Team Mar - Apr
• Executive Leadership team, Business Unit director
Final approval of 1-year Plan OGSMs
• Management Board May
• GS1 General Assembly
© 2013 GS1
Action items from December call # Open Action Items Owner Date Entered Status
1 Organise a call for POC volunteers: Natascha Rossner, Loek Boortman, Mike Sadiwnyk, Mike Sarachman, Scott Mooney, Hanjoerg Lerch, Steve Robba to document a path forward for WR 13-032 (revisions to GTIN Allocation Rules 4.6) ID SMG
Kelly Dec 2013 JAN 2014: COMPLETED - REQUEST TO CLOSE
2 Ask GS1 GO Legal Counsel to revise the one company/ one vote PCN.
Eileen Dec 2013 JAN 2014: In process
3 Ask Ulrike for help recruiting co-chair for TES SMG an include a short overview presentation. Report back to POC in February
Mike S. Dec 2013 JAN 2014: Update in February
27
© 2013 GS1
Action items from November call # Open Action Items Owner Date Entered Status
4 1) Forward Ratification schedule to POC. 2) Implement new virtual vote alerts and procedures
Work with Co-chairs to draft a letter to POC about the lack of virtual vote participation.
Kelly/Eilleen/Co-chairs
18 Nov 2013 JAN 2014: COMPLETED - REQUEST TO CLOSE
5 Share SDL Procedure Manual with POC and highlight the section about managing No-votes. Ensure SDLs consistently respond to no-votes with the same response given to the POC. (Nov)
Propose a better approach to explaining no vote resolutions and implement going forward (Oct)
Sarachman 7 Oct 2013 & 18 Nov 2013
Jan 2014 REQUEST TO CLOSE: Amended eBallot procedure for all SDLs to folllow. Utilize Kavi tools for responding to no votes. Every no vote submitter will receive a GS1 response. .
6 Inform ID SMG SDL of the co-chair variation &POC’s directive to seek an additional co-chair from a different interest category.
Sarachman 18 Nov 2013 COMPLETE REQUEST TO CLOSE Jan 2014
7 TSD MSWG – confirm phase 3 work is within the scope of the group.
Sarachman 18 Nov 2013 JAN 2014: CONFIRMED, REQUEST TO CLOSE
28
© 2013 GS1
Action items from October 2013 # Open Action Items Owner Date Entered Status
8 Update the correct no vote analysis for WR 13-056 and clarify/correct the submitter’s nationality and update the language regarding the position on GS1 response. Revise no-vote resolutions for 13-029. Provide updates to POC this week.
Harpell 7 October 2013 JAN 2014: REQUEST TO CLOSE - POC reviewed revised explanation at Thursday Lunch in Lisbon
9 Update POC on new board called Data Excellence that replaced the GDSN and B2C boards.
Sarachman/Rhoades
7 October 2013 JAN 2014: REQUEST TO CLOSE – provided in November appendix
10 Lack of POC virtual voting - what’s the cause
Sarachman 7 October 2013 JAN 2014: REQUEST TO CLOSE – new alerts procedures implemented
11 Schedule sub-group meeting – How can we assist smaller companies to understand global best practices at a business function Level
Kelly/Sadiwnyk
7 October 2013 Volunteers are Steven P, Loek, Mike Sadiwnyk. JAN 2014 Bob B- This is an MO core competency vs. POC action item
29
© 2013 GS1
Older Action Items Update/Request to Close
# Open Action Items Owner Date Entered
Status
10 POC recommendations for Asia/Pacific Location of the Standards Event
Kelly Rhoades/Bob/Steve
15 Apr 13 Conversations scheduled at the next BCS by Bob. October 29th : Discussed at BCS & A/P Regional Forum – BCS recommend have a few sessions co-lated with another meeting. Dec 2013: Steve/Bob considering options.
11 Yammer Pilot M. Sarachman
18 Mar 13 JAN 2014 REQUEST TO CLOSE: Use of Yammer is a GO IT initiative - programme to come
12 Schedule and communicate EPCIS community review overview webinar. Report results to POC.
Gena MorganM. Sarachman
21 Jan 13 JAN 2014: Will be scheduled when standard is completed. 01-Oct: New webinar platform makes this more feasible. Identify upcoming MSWG solution for proof-of-concept demonstration.15-Jul: Mike to look into using this tool to encourage more input to eBallots.
13 Communicate how the visibility of voters’ comments is managed.
Bob’s Team
17 Nov 12
JAN 2014: REVISIT WITH POC – there will be a sub-group on voting in Best in Class. 01-Oct Request to Close: A manual process is in development with SDLs since current voting application does not support this requirement.
14 Explain the difference between guides and guidelines and why the GS1 IP Policy applies to deliverables such as guides and guidelines.
Bob 18 Jun 12& 13 May 2013
REQUEST TO CLOSE – GS1 legal reviewed and continues to require IPP for guideline development; copyright laws are also a reason to require it.Jul Update: The Architecture Group continues to work on definitions of standards /guidelines. The IP Policy Task Force is reviewing all IP related matters. Guidelines will continue to be developed under the IP framework. The IP Policy sec. 3.7 addresses copyright laws- relative to not only standards, but also guidelines. POC recommended IP training materials communicate this added value. Outcomes from these groups will be implemented accordingly. Update to come when complete.
15 Add to Best in Class – better communication plans for new initiatives.
Bob 26 Aug 2013
JAN 2014 REQUEST TO CLOSE NEW COMMUNICATIONS ARE BEING DEVELOPED AND IMPLEMENTED IN COLLABORATION WITH MARKETING. 01-Oct Request to Close: Communications Plan is in the BIC
30
© 2013 GS1
Key Project Updates – to be updated with event updates
TSD Phase 3 – Health & Beauty Attributes• Awaiting more H&B product manufacturers to join TSD
MSWG– Proctor & Gamble, Unilever
Contact DetailsBob Bersani
Vice President, GSMP
T +1 609-557-4583
M +1 508-577-4950
Mike Sarachman
Director, GSMP
T +1 609-557-4521
M +1 609-865-9778
