GS-33 Guidebook 2014

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Green Seals

Environmental Standard for

Hotels and Lodging Properties

A certication guidebook for

GS-33

GS-33 Standard, Edition 5.2, February 2014

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2014 Green Seal, Inc., All Rights Reserved

Green Seal, Inc.

1001 Connecticut Ave NW

Suite 827

Washington, DC 20036

P: 202.872.6400

F: 202.872.4324

www.greenseal.org

Reproduction of material in this guidebook without

express written permission from Green Seal is prohibited.

For questions about GS-33

or any Green Seal standards,

call(202) 872-6400,[email protected],

or visitwww.greenseal.org

To apply for certication, review the steps at

http://www.greenseal.org/GreenBusiness/Certication/Getcertied.aspx

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Table of Contents

INTRODUCTION 6

1.0 ORGANIZATION AND REGULATORY COMPLIANCE

1.1 Property Specic Information 71.2 Environmental Regulations Statement 8

1.3 Environmental Compliance Program 9

2.0 ENVIRONMENTAL REQUIREMENTS

2.1 Waste minimization, reuse and recycling

2.1.1 Recycling program 10

2.1.2 Composting program 12

2.1.3 Rellable amenities 13

2.1.4 Double sided printing 15

2.1.5 Food donation 16

2.1.6 Food service items 17

2.2 Energy efciency, conservation and management

2.2.1 Energy-consuming devices 18

2.2.2 Indoor lighting 19

2.2.3 Appliances and heating, ventilation, and air conditioning

(hvac) systems

21

2.2.4 Climate and lighting control 22

2.3 Management of fresh water resources

2.3.1 Water-efcient xtures 23

2.3.2 Landscaping and irrigation 25

2.3.3 Groundskeeping 27

2.3.4 Towel and linen reuse program 28

2.3.5 Washing capacity 29

2.4 Hazardous substances

2.4.1 Minimization of hazardous substances. 30

2.4.2 Storage and mixing of cleaning and pool products 31

2.4.3 Chemical storage 32

2.4.4 Pest control 33

2.5 Purchasing

2.5.1 Environmental purchasing policy 34

2.5.2 Paper products 37

2.5.3 Cleaning, laundry, and dish products 40

2.5.4. Paints 43

2.5.5 Durable goods 45

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Table of Contents

2.5.6 Reusable packaging and shipping pallets 46

2.5.7 Environmentally responsible suppliers 47

2.6. Continual improvement 482.7 Additional requirements for gold level

2.7.1 Energy reduction 49

2.7.2 Management of resource use: energy, water and waste 50

2.7.3 Sustainable building 52

2.7.4 Renewable energy 53

2.7.5 Greenhouse gas emissions 54

2.7.6 Waste reduction 55

2.7.7 Green cleaning 56

2.7.8 Water conservation 57

3.0 CERTIFICATION AND LABELING REQUIREMENTS

3.1 Certication mark 58

3.2 Use with other claims 58

3.3 Statement of basis for certication 58

ANNEX A DEFINITIONS 59

APPENDIX 1 SCOPE 61

APPENDIX 2 LIST OF BEST PRACTICES 62

APPENDIX 3 EXAMPLES OF RECYCLABLE MATERIALS 64APPENDIX 4 EXAMPLES OF ENERGY-EFFICIENT APPLIANCES 65

APPENDIX 5 EXAMPLES OF ENERGY-EFFICIENTY LIGHTS 67

APPENDIX 6 TEMPLATES 68

1.1 Property Specic Information_Bronze-Silver-Gold 69

1.2 Environmental Regulations Statement_Bronze-Silver-Gold 70

2.1.1 Recycling Process_Bronze-Silver-Gold 71

2.1.1.3 Recycling Totals_Bronze-Silver-Gold 72

2.1.2 Composting Program_Silver-Gold 73

2.1.3 Rellable Amenities_Silver-Gold 74

2.1.6 Food Service Items_Bronze-Silver-Gold 75

2.2.1 Energy-Consuming Devices_Bronze-Silver-Gold 76

2.2.2 Indoor Lighting_Bronze-Silver-Gold 77

2.2.4 Climate and Lighting Control_Silver-Gold 78

2.3.1 Water-Efcient Fixtures_Bronze-Silver-Gold 79

2.3.2 Landscaping and Irrigation_Bronze-Silver-Gold 80

2.4.1 Minimization of Hazardous Substances_Silver-Gold 81

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Table of Contents

2.4.2 Storage of Cleaning and Pool Products_Bronze-Silver-Gold 82

2.4.3 Chemical Storage_Silver-Gold 83

2.5.2 Printing Paper Products_Bronze-Silver-Gold 842.5.2 Sanitary Paper Products_Bronze-Silver-Gold 85

2.5.3 Cleaning, Laundry, And Dish Products_Bronze 86

2.5.3 Cleaning, Laundry, And Dish Products_Silver-Gold 87

2.5.4 Paints_Silver-Gold 88

2.5.5 Durable Goods_Bronze-Silver-Gold 89

2.5.6 Reusable Packaging and Shipping Pallets_Bronze-Silver-Gold 90

2.5.7 Environmentally Responsible Suppliers_Silver-Gold 91

3.0 Certication and Labeling Requirements_Bronze-Silver-Gold 92

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The purpose of this guidebook is to guide lodging properties seeking Green Seal

certication under the Green Seal Standard for Hotels and Lodging Properties (GS-33)

through the requirements of the standard. This guidebook does not replace the standard

in dening the requirements for certication, and does not guarantee certication. Pleaserefer to the full Green Seal Standard for Hotels and Lodging Properties for the complete

certication requirements. See Annex A, for denition of italicized terms.

Link: Greenseal.org/GS33.aspx

In order to optimize the time needed to conduct the on-site evaluation of the property,

Green Seal requires that properties submit appropriate and complete documentation

prior to the on-site visit; electronic documents are preferred (e.g., PDF, Word, JPEG, Excel,

scanned originals, etc.). These documents should provide proof that the requirements in

the standard have been met (e.g., purchase orders, documented policies, photographic

evidence, etc.) The auditors on-site evaluation will verify that the requirements of the

standard are being implemented.

CERTIFICATION AND COMPLIANCE MONITORING EXPECTATIONS

Non-compliance identied during the on-site evaluation must be addressed within

120 days of the post-visit report. In addition, properties initially certied at the Bronze

level must meet all the additional requirements of Silver within 36 months from date of

certication. Remaining corrective actions that are outstanding more than 120 days or

failure to progress to the Silver level from Bronze within 36 months of certication may be

considered grounds for termination with cause upon notication from Green Seal.

GUIDEBOOK FORMAT

Each of the sections in this guide corresponds to the criteria in the Green Seal Standard

for Hotels and Lodging Properties (GS-33) Edition 5.2, issued February 20, 2014. The criteria

from GS-33 are addressed under the following topics:

INTENTA brief explanation of the purpose for the specic criterion in GS-33.

SUGGESTED IMPLEMENTATION

Suggested way(s) to achieve compliance with the criterion. Note: methods described

in this document are presented as examples and may not be the BEST or ONLY way for

your property to meet the criteria. These suggestions are not required as part of your

documentation or to show during the on-site audit

DOCUMENTATION NEEDED

Any documentation that is required to verify compliance will be listed. This is the

documentation that is required to be submitted to the Project Manager prior to the

on-site auditor visit.

ON-SITE AUDITOR VISIT

What the auditor may check during the on-site visit. The auditor may check additional items to

verify compliance with particular criteria or ask staff questions about standard implementation.

Introduction

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1.0 Organization and Regulatory Compliance

1.1 List details about property, including address, year of construction, number of oors,

number and type of guest rooms, number of staff and property size.

INTENT

To gather basic informationabout the property

SUGGESTED IMPLEMENTATION.

Obtain the necessary property details


Complete template 1.1.


Specic property details may be conrmed.

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1.2 Have the property provide a statement that it has not violated any applicableenvironmental regulations in the past 6 months.

INTENT

To ensure that certied properties do not have any current environmental violations of

applicable local, state or federal regulations.


Review property records to see if any applicable local, state, or federal environmental

violations have occurred in the past 6 months.


If no violations have occurred, provide a statement on company letterhead, signed and

dated by the general manager or other signatory, that the property has not violated any

applicable environmental regulations in the past 6 months. If a violation has been made,

describe the incident and any corrective measures.

See template 1.2.


Not applicable.


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1.3 Environmental Compliance Program- Have the property identify the environmental

compliance personnel and/or provide description of environmental compliance program.

INTENT

To ensure that certied properties have an environmental compliance program in

place or environmental compliance personnel on staff. Lodging properties should be

aware and understand what environmental laws and regulations are applicable.


Identify environmentalcompliance personnel in each area of the property or describe

the environmental compliance program. Environmental compliance personnel are

usually professionals trained in regulatory rules and compliance and have responsibility

for compliance at the property.


List environmental compliance personnel and their specic duties and responsibilities.

If you do not have dedicated individuals on staff, please adequately describe your

compliance program. If there is no existing compliance program, rst identify the

federal, state and local regulatory requirements applicable to the property. Then de -

scribe the actions the property has taken to comply with applicable laws.


Not applicable.


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2.1.1 Recycling Program. The property shall establish a recycling program and track its

implementation.

BRONZE SILVER GOLD

2.1.1.1 Materials that are cost-effectivefor the property to recycle shall be included in

the program (See Appendix 3 for examples).

2.1.1.2 Clearly labeled sorting containers shall be placed in appropriate areas where

these materials are collected and stored, with access for both customers/guests

and staff.

2.1.1.3 Records shall be kept for the monthly or quarterly totals of recycled materials, in

order to measure effectiveness and provide evidence of tracking.

2.1.1.4 Aerosol cans shall be recycled if they are accepted for recycling by the

community recycling program

See Appendix 2 for Best Practices

The records shall summarize how much material was recycled for the entire property

during the tracking period: records of individual collections (e.g., invoices from waste

management companies) shall be aggregated into monthly or quarterly amounts.

INTENT

To ensure that properties have a recycling program in place and the program is tracked

and communicated effectively to guests and staff.


1. Determine what materials are collected by your local waste hauler(s) including

co-mingled materials and ofce/backroom materials such as cardboard, batteries,

packaging, inkjet and toner cartridges and uorescent light bulbs.

2. If no recycling system currently exists, begin by analyzing what materials are being

generated at the property (i.e. mixed ofce paper, aluminum cans, batteries, etc.)

and review the local ordinances to determine what is required to be recycled.

3. Notify staff of specic actions needed in order to ensure that materials for recycling

can be collected by the waste haulers. The process should describe how the material

is collected, stored, kept separate from waste, and taken for recycling.

(See template 2.1.1)

4. Staff should know where recycle bins are located.

2.1 Waste Minimization, Reuse and Recycling

ENVIRONMENTAL REQUIREMENTS

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A list of all of the materialsthat are being recycled, such as aluminum, plastic,

cardboard, steel, glass, newspaper, mixed paper, batteries, packaging, inkjet

and toner cartridges, and uorescent light bulbs for guests and administrative/

backroom areas.

If the property elects not to recycle certain materials based on the cost of recycling, it

must provide a cost justication. The justication should include the waste hauler fees

for landll waste and for collection of recyclables. Green Seal will look for specic cost

calculations as justication for why a property elects not to recycle certain materials.

Propertys most recent records of total recycled materials. Examples of records

include aggregated monthly or quarterly data in the form of spreadsheets, charts

and graphs or tables.

See template 2.1.1.


The auditor will check to see that recycling bins are placed in appropriate areas (near

vending machines, near elevators, the lobby, inside or outside of conference rooms,

guest rooms, etc.) and are clearly labeled. The auditor may also check the waste stream

to see if recyclable materials are being improperly disposed.



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2.1.2 Composting Program.

BRONZE SILVER GOLDNo requirement 2.1.2.1 The property shall compost food and yard waste

through local operations, where available and cost effective.

2.1.2.2 Clearly marked sorting containers shall be placed in

areas where compostable waste is collected and stored.

INTENT

To reduce the amount of material entering the waste stream by encouraging composting

of food and yard waste.


1. Verify whether a municipal compostingfacility exists in your area.

2. If no system currently exists, begin by analyzing the type of food waste materials

generated at the property.

3. Inform staff of procedure for composting materials. Procedures should describe how

the material is collected, stored, kept separate from waste, and hauled away.

(See template 2.1.2.)

4. Place compost bins where yard and food waste is generated. Communicate to

staff where compost bins are located and train staff and housekeeping on how

to handle compost materials and how to store them. Clearly communicate to

guests and staff what materials are accepted (through posted signs or other

communication methods).

5. If property is not able to compost or it is not cost effective to do so, other methods

for reducing food waste, including food compactors/pulpers or food digesters,

should be considered.


Evidence of clearly marked sorting containers(photos of bins, photos of signage, etc.)

Records of collection fromthe composting company, or invoices if detailed collectionrecords are not provided by the composting company.

If the property elects not to compost materials based on the cost or availability ofcomposting, a cost justication is required, this includes the waste hauler fee for landllwaste as compared to the waste hauler fee and cost of additional staff for collectionof compost waste. Green Seal will be looking for exact, specic cost-effectivecalculations as acceptable justication for why a property is electing not to compost.

See template2.1.2.


The auditor will check to see that compost bins are available in kitchen areas and other areas

where food and yard waste is generated and that the compost bins are clearly marked. The

auditor may also check the waste stream to see if compost materials are being disposed and

may speak with staff about the procedure for composting.


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2.1.3 Rellable Amenities. The property shall meet one of the following:

BRONZE SILVER GOLDNo requirement 2.1.3.1 The property shall

(a) use rellable amenity dispensers rather than individualcontainers for shampoo, conditioner, soap, lotion, etc.,where possible

OR

(b) demonstrate that the individual containers it has cho-sen are

the smallest practical size (see below) for theguests length of stay

AND

packaged in recycled or recyclable materials, usingminimal amounts of packaging.

2.1.3.2 Partially-used packages of amenities shall be do-nated to charity or recycled, where feasible.

The following sizes are considered practical, unless theproperty can demonstrate otherwise:

Facial soap 1 oz 20 30 g

Bar soap 1 1.25 oz 28 35 g

Bath soap 1.25 1.75oz 35 50 g

Bottles 1 1.5 . oz 30 55 mL

INTENT

To minimize the impact of packaging in relation to amenities.


1. The best optionis to use rellable amenity dispensers.

2. If the hotel chooses to use containers of a size that is different from those listed in this

section that should be justied.

3. Determine the average guest length of stay to decide whether or not the amenity

bottle is the smallest practical size.

4. Seek out and purchase amenity bottles that are recyclable (made of either #1

PET or #2 HDPE, or if another plastic type, must be accepted by local facilitywith

documentation verifying that they accept that type of plastic.)

5. Amenity bottles may also be made from recycled materials (look for both pre-

consumer and post-consumer content).


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List of amenitiesthat are offered by the property (e.g. shampoo/conditioner, body

lotion, hand soaps, etc.), and whether they are offered in rellable dispensers.

If amenitiesare packaged in individual containers, the documentation should include

a list of amenities, the size of the amenities, and the type of packaging material.

Provide receipts, written statementsfrom charities (on their letterhead), or other

documented proof that the property has donated amenities to the charity.

If partially-used amenity bottles are recycled, documentation should be included in 2.1.1.

See template 2.1.3.


The auditor will spot check to see if rellable amenities are installed or if individual

amenities are available, and that they are appropriately sized. The auditor may askto observe where the bottles are collected and about the procedures for collection

and pick up.


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2.1.4 Double Sided Printing.

BRONZE SILVER GOLD2.1.4.1 The default setting for copying shall be double-sided.

2.1.4.2 Paper printed only on one side shall be used for internal copies/printouts/notepads.

INTENT

To reduce the consumptionof paper.


Preference for printers and copierswith double-sided capabilities should be included in

environmental preferences for purchasing (2.5.1). Double-sided printing and re-use of

paper printed on one-side should be communicated to staff as part of training or in theform of clearly posted signs.


Attestation that copiers and printershave been set to double-sided and that paper

printed on one side is used for internal scratch paper/notepads/printouts. An excep-

tion may be made for purposes that require single sided printing for security reasons

(e.g., guest folios).

Photos or copiesof signage communicating double-sided printing and collection

areas for single sided paper


The auditor may spot-check the copiers and printers and surrounding areas to check that

the default setting is double-sided and may verify that one-sided printed paper is being

re-used by staff for internal copies/printouts/notepads.


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2.1.5 Food Donation.

BRONZE SILVER GOLD

The default setting for copying shall be double-sided.

Paper printed only on one side shall be used for internal copies/printouts/notepads.


INTENT

To minimize the amount of food waste that is sent to the landll and to help serve the

public good.


The property should seek out and contactarea shelters or food banks to see if they

accept food donations and research if local regulations allow for food donation. The

federal Emerson Good Samaritan Food Donation Act encourages food donations and

offers protection from potential liability except in the case of gross negligence. (Pub.L.

104-210, 110 Stat. 3011, enacted October 1, 1996). The property may make some leftover

food available for staff and donate some leftover food to food banks and shelters.

Leftover food may also be incorporated into new dishes.


If food donationis possible, describe the food donationprogram, including what food

is accepted, what local food bank or shelter will accept the food, and how the food

will be delivered.

If food donationis not possible, list reasons why, including specic local regulation(s)(if applicable). If donation may be an option in the future, document and include as

a future item for consideration.


Auditor will ask about procedures for donationand see where food is stored.


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2.1.6 Food Service Items. The property shall minimize the use of disposable food service items.

BRONZE SILVER GOLDThe property shall maintain records listing the services and locations where disposable

items are in use, providing justication for each use of disposable items.


INTENT

To reduce the waste generatedby disposable food service items and to encourage the

use of reusable cups, glasses, cutlery, bowls and plates, particularly in guest rooms and

common areas.


1. Identify disposable foodservice items and where they are provided on the property

(guest rooms, lobby, conference center, meeting rooms, etc.). Disposable items could

be provided upon request, or for take-away purposes.

2. Assess whether disposable items can be replaced with a reusable option. For

example, in guest rooms that are equipped with a coffee maker, can a reusable

coffee mug be made available?

3. For to-go needs, a disposable cup with lid may also be provided, but should not be

the only option available.

4. For operations that have food service items for staff, reusable options should be

considered and used where feasible.


Records of disposable itemsavailable at the property and where they are in use

Where applicable, a justication of why a reusable option is not used.

See template 2.1.6.


The auditor may ask for an explanationfor the use of disposable items, and may spot-

check to see whether disposable items are being used in locations that are not on the list.


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2.2 Energy Efciency, Conservation and Management

2.2.1 Energy-Consuming Devices

BRONZE SILVER GOLD

The property shall maintain a list of energy-consuming devices, includingguest-room equipment, ofce electronics, HVAC systems, and kitchen and laundry

equipment (see Appendix 4).


INTENT

So that properties can become aware of the amount of energy consuming devices used

on property.


Identify and assess all of the equipment at the property to keep track of the types ofexisting appliances and equipment, and their condition.


A list of all energy-consuming deviceson the property. Only large appliances need to

be listed individually. Other items may be listed in groups, e.g. televisions in guest rooms,

ofce computers.

See Appendix 4 and template 2.2.1.


The auditor may review the list of equipment and compare it to what is on site.


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2.2.2 Indoor Lighting. The property shall meet either 2.2.2.1 or 2.2.2.2:

BRONZE SILVER GOLD

2.2.2.1 All indoor lighting shall be energy-efcient.

OR

2.2.2.2 The property shall implement a replacement schedule for indoor lighting:

All indoor lighting shall be on a schedule for replacement with energy-efcient

lighting, to be completed within ve years from the rst date of certication to this

standard. Priority shall be given to the replacement of lights that are typically on for

24 hours/day, followed by lights typically on for 8+ hours/day.

The property shall maintain records of all indoor lights that are notenergy-efcient

and their schedule for replacement.


Lighting xtures that are clearly historic in nature, specialty light xtures (e.g., displayor accent lighting), or dimmable lighting may be exempt from this requirement if the

property can demonstrate that the available options are not compatible, not cost-

effective, or do not provide satisfactory performance.

INTENTTo reduce the amount of energy consumed by indoor lighting. The prioritized 5-year

replacement schedule allows hotels to gradually install energy-efcientlighting in a way

that is practical for their operations.


1. Assess lights inall areas of the property to see which of the existing xtures are notenergy-efcient.

2. Develop a planfor implementing the replacement schedule. (see template 2.2.2)

The lighting replacement schedule should prioritize lighting in the following order:

lights on 24 hours per day (hallways, exit signs, lobby lights, etc.), lights on for 8+ hours

per day (restrooms, staff ofces, meeting rooms, etc.), and the lights that are used less

often (such as guest rooms).

3. Requirements for future purchases of energy-efcient lighting should be specied

in the procurement policy and communicated to the procurement staff. List the

lighting options and the lighting replacement schedule, describing when the lighting

in specic areas will be replaced during the 5-year (or shorter) replacement schedule.

Lighting replacement schedules are specic to a certain property and corporate

lighting policies will not be sufcient documentation.


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A listof all indoor lighting xtures/bulbs that are not energy-efcientand their

corresponding locations.

Description of the ve-year replacement schedule for lights that are not energy-

efcientand their projected date for replacement.

Where specialty light xtures and historic or dimmable lighting cannot be replaced,

provide an explanation or cost justication.

See template 2.2.2.


The auditor may reviewthe list of indoor lighting xtures/bulbs and spot check the lighting

that is installed in the property.

2.2.3 Appliances and Heating, Ventilation, and Air Conditioning (HVAC) Systems.


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BRONZE SILVER GOLD

The property shall implement a regular preventative maintenance schedule for HVACsystems, in-room air conditioning units, and appliances for kitchen and laundry (for

both the facility and the guests). This schedule shall be appropriate for each type of

equipment and intended to ensure its proper operation

INTENT

To maximize energy efciency and extend equipment life.


1. Determine what regularly scheduled maintenance is appropriate for HVAC

systems, in-room units and kitchen and laundry appliances, based on manufacturer

instructions, owners/users manuals or industry practice.

2. Examples of action itemsthat should be completed are: check for leaks, clean the

lint trap, clean and change lters, clean coils, clear obstructions from air vents and

intakes, etc. The maintenance schedule may be modied from corporate policy to

be specic to the property (e.g., modied for occupied guest rooms).

3. The appropriate staff should be trained on the procedures.


Recent, completed, signed and dated records of preventative maintenance tasks

performed, including frequency of maintenance, action item completed and any

accompanying checklists.


Auditor will ask questions about the Preventive Maintenance program to ensure it is being

implemented and carried out according to schedule.

2.2.4 Climate and Lighting Control.


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BRONZE SILVER GOLD

No requirement On/off timers and/or sensors shall be used for lighting andHVAC in low trafc and low occupancy areas.


INTENT

To reduce the amount of energy used for lighting and HVAC in low trafc and low

occupancy areas, using timers and/or sensors.


1. Determine whatareas of the hotel are considered low trafc and low occupancy

(e.g. back of the house, corridors, meeting rooms, storage rooms, equipment rooms,

and exercise room).

2. When timers and/or sensorsare installed, staff should know how to use the devices

and where they are located.


A list of areas where on/off timersand/or sensors are installed.

If on/off timers or sensors need to be installed, data sheets or purchase orders from

suppliers can be submitted as evidence of future installations.

See template2.2.4.


The auditor will be looking for on/off timers and/or sensors in low trafc and lowoccupancy areas.

2.3.1 Water-Efcient Fixtures.


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2.3 Management Of Fresh Water Resources

BRONZE SILVER GOLD

2.3.1.1 All xtures shall be WaterSense

labeled or have ow rates that do not exceedthe following specications:

Faucets and aerators: 2.2 gpm or less

Showerheads: 2.5 gpm or less

Toilets: 1.6 gpf or less

2.3.1.2 Existing showerheads, faucets, and aerators that exceed these ow rates shall

be on a schedule for replacement to be completed within two years from the rst date

of certication to this standard.

2.3.1.3 Existing toilets that exceed these ow rates shall be replaced in conjunction

with major room renovations. The property shall maintain records of the schedule for

these major renovations.


Some faucets may be exempt from this requirement, where the property candemonstrate that high ows are required (e.g., for lling pots, sinks, or bathtubs).

Higherow toilets may be exempt from this requirement if the plumbing infrastructure willnot function adequately with lower ow rates.

INTENT

To encourage water conservation by complying with, or exceeding, the ow rates

mandated by the Energy Policy Act of 1992.


1. Check the waterxtures to determine the ow rates and, consequently, if xtures

need to be replaced.

2. Develop a replacementschedule/plan, see template 2.3.1 as a guide.

3. Toilets that do not meetthe requirements should be replaced during the next major

renovation. Create a timeline for the next property renovation and include the

associated toilet replacement.

4. Document if the plumbing infrastructure does not adequately function with

a lower ow rate. For more information on WaterSensevisit

http://www.epa.gov/watersense/.



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A list of ow ratesof xtures in guest rooms, general restroom facilities and kitchen

Product datasheets that state either WaterSense labeled or ow rate

f ow ratesof xtures do not meet the requirements above, a documented two-

year replacement schedule (from date of certication to this standard) is required,

including dates of implementation and data sheet(s) of replacement xture(s)

If xtures have recently been purchased, a purchase order or receipt must

be submitted.

Procurement policy that documents the future purchase of water-efcient xtures,

timeline of next major renovation, and schedule for toilet replacement, if necessary.

If infrastructure doesnot adequately function with a lower rate, an attestation by the

plumbing contractor or other authority must be submitted.

See template2.3.1.


The auditor will spot-check to see if water-efcient appliances are installed in guest rooms,

general restrooms, and kitchen.

2.3.2 Landscaping and Irrigation. When new plants are added to exterior areas,


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the property shall plant only those species of trees and other vegetation that

require minimal irrigation.

BRONZE SILVER GOLD

2.3.2.1 The property shall maintain records showing that all trees and other plant

species that it plants outdoors are:

native to the area.

OR

tolerant of local climate, soils and natural water availability.

2.3.2.1 Grasses that require irrigation shall be planted only in areas that are accessible

to guests. Irrigation practices shall include water-saving procedures. The minimum

requirements are:

using soaker hoses or drip irrigation for plant beds.

mulching plants to retain water.

watering plants in the early morning or at night to minimize evaporation.


Alternative irrigation practices may be substituted if they are shown to save comparable

amounts of water.

INTENT

To reduce the amount of water used for landscaping.


1. Before purchasingnew exterior plantsand trees, determine if they are native to the

area, tolerant of local climate, soils and natural water availability.

2. Determine watering schedule for exterior areas or consult with external landscaping

company for watering schedule, if applicable.

3. Develop a procedure to conduct watering only during evening or early morning hours

and incorporate the use of soaker hoses or other water-saving methods.

4. Properties with an existingwater-saving plant bed watering system may not need to

install soaker hoses in plant beds.

2.3.3 Groundskeeping.


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A list of new plantsadded to the exterior landscaping of the property (general plant in-

formation, including grasses) and the watering schedule, as well as documentation of the

use of mulch, soaker hoses in plant beds or other water-saving procedures.

See template 2.3.2.


The auditor will verify that new plantings in the exterior landscaping do not require

additional watering due to non-native plants or grasses in areas where no guest activities

take place. The auditor will review the watering method employed (such as soaker

hoses) and mulching.

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BRONZE SILVER GOLD

No requirement Hard surfaces such as sidewalks, drives, parking lots, etc.shall not be washed down with potable water. Alternativemethods shall be used, such as sweeping, cleaning withmachines that recycle the wash water, or other optionsthat minimize water use.

INTENT

To reduce the amount of water used for groundskeeping, by sweeping or use of gray

water to clean hard surfaces.


Create a procedure for the hotel that will keep sidewalks, drives, parking lots, etc., cleanby sweeping and not by using potable water. Rainwater or gray water can be used if

water is needed. Staff should be trained on the proper cleaning procedures. Periodic use

of pressure washers, auto scrubbers or steam cleaning devices is permitted to remove

gum, oil and grease or biological material.


Documentation of groundskeeping procedures to clean hard surfaces without using

potable water.


The auditor will observe practicesin place and may ask questions about the proceduresto staff responsible for groundskeeping.


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2.3.4 Towel and Linen Reuse Program.

BRONZE SILVER GOLDThe property shall offer multiple-night guests the option to reuse towels and linen.


An exception may be permitted if the property can demonstrate that this option is not

cost-effective.

INTENT

To minimize the use of detergents, energy and water from laundering towels and linens.


1. For multiple night guests (2 or more consecutive nights), create a procedure for atowel and/or linen reuse program.

2. Determine how housekeeping staff will implement the program and how the property

will communicate the program to guests.

3. Train the staffon how to implement the program and create signs or communication

materials to educate guests.

4. Consider including a quality control aspect, such as a spot-check by hotel staff to

ensure that guests who request no change have not had their towels or linens

changed. If implementing an internal spot check procedure, document the spot-

check results as part of the monitoring of the program.


Photographs orcopies of signs communicating program to guests.

If property electsnot to offer a towel and linen reuse program, a cost

justication is required.


The auditor will spotcheck guest rooms for signs or other methods to explain the program

and may have conversations with housekeeping staff to ensure that the staff know the

procedures for the towel and/or linen reuse program.


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2.3.5 Washing Capacity.

BRONZE SILVER GOLDThe property shall ensure that washing machines, dryers, and dishwashers are lled

to the recommended capacity for each cycle, and that the coolest effective water

temperature is used.

INTENT

To maximize water and energy-efciency from appliance use and to decrease water and

energy consumption.


1. Assess the current procedure for loading clothes washers, clothes dryers and

dishwashers and determine the best measurement for ensuring machines are run

at full capacity.

2. Check manufacturer recommendations. Some properties use a scale to measure

clothing loads by weight, while other machines are designed not to run until a certain

capacity is met.

3. Consult detergentinstructions or manufacturer for coolest effective water temperature.

4. Inform staff of procedures for clothes washers, dryers and dishwashers


Documentation of policy and procedures that machines are lled to capacity and

coolest effective water temperature setting is used, OR Photos of instructional signage and ll lines on or near machines.


The auditor will observe machines in use or staff that may be loading machines. The

auditor may have conversations with staff to determine if staff is aware of the procedures

for lling dishwashers, washing machines and dryers.


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2.4 Hazardous Substances

2.4.1 Minimization of Hazardous Substances. The property shall seek to replace hazardous

substances with less hazardous alternatives.

BRONZE SILVER GOLD

No requirement 2.4.1.1 The property shall maintain records of the effortsit has made to replace the hazardoussubstances it useswith less hazardousalternatives.

2.4.1.2 An inventory shall be maintained of thehazardousmaterials stored on-site in order to avoid over-purchasing and unnecessary storage ofhazardousmaterials.

INTENT

To minimize the use of substances considered hazardous (cleaning supplies, detergents,adhesives, paints, pesticides, etc.) with less hazardous alternatives and to keep purchases

of hazardous substances at a minimum.


1. Identify hazardoussubstances (e.g., classied as hazardous by an authoritative

body (such as OSHA and DOT), have an NFPA health rating greater than 2, are

labeled with signal words such as Danger, Caution, Warning or are ammable,

corrosive, or ignitable) and create a list of these substances. Include the chemical

name, code, manufacturer, where used, and reason for use.

2. Seek out alternativesthat are less hazardousand consider them as replacements.

3. Establish a policy that statesthe hotel will consider replacement of hazardoussubstances with less hazardous alternatives.

4. Implement procedures where the hotel purchases hazardouschemicals based on

current inventory level and actual usage.

5. Keep updated recordsof the ongoing inventory.


An inventory of hazardoussubstances stored on the property, including amounts

Documentation of the efforts it has made to replace the hazardoussubstances

See template 2.4.1.


Auditor will check property storage areas to ensure that all hazardousmaterials are listed.

Auditor may suggest hazardous substances be disposed of, when appropriate.


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2.4.2 Storage and Mixing of Cleaning and Pool Products.

BRONZE SILVER GOLD2.4.2.1 All products intended for cleaning, laundry, and pool maintenance shall be

stored in secure areas, and accessible only by staff.

2.4.2.2 Any on-site mixing or dilution of these products shall be conducted in an area

with a water supply, drains plumbed for the appropriate disposal of liquid waste

products, and adequate ventilation.

See Appendix 2 for Best PracticesBackow prevention devices are typically required where there is a potential for

contamination of the drinking water supply.

INTENT

To minimize staff and guest exposure to hazardous substances.


Assess chemical and mixing areas to ensure they have:

Adequate and secure product storage

Accessible water for mixingconcentrates

Drains plumbed for disposal of liquid waste

Access to adequate ventilation (e.g., fresh air, air ltration, or the mixing area door

opens to an open area)

If the chemical storage andmixing areas are not compliant, determine procedures for

creating areas that are compliant with all requirements.


Description of how the chemical storage and mixing areas are compliant with the

requirements. Attach photographic evidence, if necessary.

See template 2.4.2.


The auditor will check the chemical storage and mixing areas to ensure the storage area

is secure, has accessible water for mixing products, drains are adequately plumbed for

liquid waste and that there is adequate ventilation. The auditor may have conversations

with staff to ensure that the designated areas are used.



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2.4.3 Chemical Storage.

BRONZE SILVER GOLDNo requirement 2.4.3.1 Products intended for cleaning, dishwashing, laun-

dry, and pool maintenance shall be stored in clearly labeledcontainers. These containers shall be checked regularly forleaks, and replaced as necessary.

2.4.3.2 Spill containment devices shall be installed to col-lect spills, drips, or leaching of chemicals.


INTENT

To ensure that hazardous substances are stored and marked correctly and to minimize

accidental spills or drips/leaks of hazardous chemicals.


1. Check that drums and storage containers are clearly marked.

2. It is recommendedthat spill containment measures are used to collect spills/drips/

leaching of chemicals in containers 5 gallons or more (e.g., spill trays)

3. Staff should know the procedures for checking containers for drips or leaching

of chemicals.


A descriptionof the policy and procedures in place to regularly check for spills/drips/

leaching of chemicals

Photos of clearly labeled containers and spill containment devices in place or invoice

or PO of recently purchased spill containment devices

See template2.4.3.


Auditor will check that chemicals are clearly marked, spill containment devices are

in place, and that there are no obvious spills/leaks/leaching. Auditor may also use

judgment regarding containers smaller than 5 gallons that if they leaked or spilled would

harm the environment (e.g., go into drains).


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2.4.4 Pest Control. The property shall seek out and explore the use of Integrated Pest

Management techniques, and insecticides, fertilizers, and biocides that are natural or

Certied Organic.

BRONZE SILVER GOLD

No requirement Records shall be kept of the pest control techniques theproperty is using.


INTENT

To encourage natural or organic insecticides, fertilizers and biocides or integrated

pest management (IPM) techniques to reduce health risks and environmental impacts

associated with conventional pesticides, and fertilizer runoff, which could impact local

surface water.


1. When choosing a pest management service, property should seek out and explore

services that use Integrated Pest Management techniques or use natural or Certied

Organic chemicals.

2. Alternatively, if pestmanagement is done in house property should consider

natural or organic insecticides, fertilizers, biocides and/or integrated pest

management techniques.

3. If property decidesnot to purchase or implement these services, records should be

kept of the companies contacted, quotes given, reasons for not purchasing, etc. for

future reference.


Description of the pest control techniques the property is using. The description can be

from the property, if this is conducted by in-house staff, or by contractor organization.


Auditor will check for evidence of the program being utilized.


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2.5 Purchasing

2.5.1 Environmental Purchasing Policy. The property shall establish an environmental

purchasing policy, which species how the property will meet the following requirements.

BRONZE SILVER: Meet the Bronzerequirements, plus:

GOLD: Meet the Bronzerequirements, plus:

The policy shall address

the following elements ortheir equivalent:

2.5.1.1 A steeringcommittee shall beappointed, and shallinclude staff responsiblefor overseeing the writingand implementation of the

Purchasing Policy.

2.5.1.2 Environmentalpreferences for products andservices shall be incorporatedinto purchasing documentsand discussions with suppliersand vendors.

2.5.1.3 Energy-efcientmodels of energy-consumingdevices shall be specied

and purchased(see Appendix 4).

2.5.1.4 Preference shallbe given to purchasingproducts in bulk andminimizing the purchase ofsingle-use products.

2.5.1.5 The environmentalpurchasing policy shallbe available to the public

upon request

The policy shall address the following elements

or their equivalent:

2.5.1.6 The environmental purchasing policy shall bereviewed regularly, and modied if necessary, to ensurethat it remains effective, feasible, and relevant.

2.5.1.7 The property shall develop an environmental mission.

2.5.1.8 The property shall set specic purchasing targetsfor environmentally preferableproducts and services.

2.5.1.9 Energy-efcientwindows shall be speciedand purchased.

2.5.1.10 Preference shall be given to service providerswho are environmentally responsible.

2.5.1.11 When purchasing products that typically emitVOCs, preference shall be given to products with

lower VOCs.

INTENT

To promotesustainable purchasing- the purchasing of products with minimized impact on

the environment and human health. To ensure continual improvement (e.g., purchasing

energy-efcientmodels and windows) of environmentally purchases.


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2.5 Purchasing

SUGGESTED IMPLEMENTATION (BRONZE)

1. Establish a steering committee, comprised of one or more members. Determine

duties and responsibilities of committee, (e.g., to ensure the purchase of

environmentally responsible products and services).

2. Communicate environmentalpreferences to suppliers and vendors, e.g., packaging

specications, specic questions to ask, company sustainability policies and practices,

letters of intent, etc.

3. If energy-consuming devices on the property are not energy-efcient, it should

be clear in the policy that when replaced, energy-consuming devices should be

energy-efcient.

4. Specify a preferencefor bulk purchases and minimizing single-use products.

5. Policy should be available upon request from guests. Possible places to keep the

policy are the front desk, website, hotel TV channel, lobby kiosk, etc.


Name steering committee member or members and their responsibilities regarding

the Purchasing Policy

Documentation of environmentalpreferences communicated to suppliers

and vendors

A policy that species

1. The purchaseof energy-efcient models of energy consuming equipment,and

2. A preferencefor bulk purchases and minimizing the purchase of single-use products

Policy should include a statement of where it is available upon public request

SUGGESTED IMPLEMENTATION (SILVER)

1. Give preferenceto environmentally responsible service providers (e.g. landscaping,

food suppliers, pest control, pool care, dry cleaning, guest amenities, laundry,

and cleaning.)

2. Steering committeeor other authority should review the green purchasing policy

annually (at minimum) to ensure the mission and vision are being addressed

and to account for changes and availability of environmentally preferred

products and services.

3. When windowsare replaced, the policy shall specify that energy-efcient windows

are purchased

4. Determine which products and services currently in use have an environmentally

preferable alternative and set specic targets for switching to environmentally

preferable products and services (in addition to sanitary paper products, cleaning

products, and paints)

5. Create a list of VOC emittingproducts (e.g., building materials, rugs and carpets,

furniture and furnishings, laminated products, adhesives, sealants, caulking

compounds, and ofce supplies), so that low VOC options can be specied.


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2.5 Purchasing


Environmental Purchasing Policy (EPP) that species the purchasing requirements

listed above and how they are being implemented on site.

Records of the reviewand modications of the purchasing policy

EPP should include hotels environmental mission

A list of specic purchasingtargets for environmentally- preferableproducts

and services


The auditor may have conversations with members of the steering committee or

procurement staff to ensure purchasing goals have been properly communicated.


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2.5 Purchasing

2.5.2 Paper Products.

BRONZE SILVER GOLDImplement either 2.5.2.1 or2.5.2.2

Implement both 2.5.2.1 and 2.5.2.2

BRONZE SILVER GOLD

2.5.2.1 Printing and Writing Paper. The property shall purchase printing and writing

paper that is either environmentally preferable, made from tree-free ber, or meets the

specications outlined below

For letterhead, stationary, copy and printer paper, envelopes, invoices, business

forms, etc.: a minimum of 30% postconsumer materialcontent

For coated paper: a minimum of 10% postconsumer materialcontent

INTENT

To ensure that printing and writing paper products are purchased with a minimum

amount of postconsumer materialcontent to reduce the amount of virgin material

used in paper products and to encourage the use of environmentally preferableand

postconsumermaterials products.


1. Assess all printedmaterials (letterhead, stationary, copy paper, envelopes, invoices,

etc.) purchased for the property.

2. Create a list of the paperproducts, and if they are not certied by an independent

third-party program or legitimate nationally-recognized third-party program, or made

from tree-free ber, determine the postconsumer material content of the products

either through existing brochures or catalogs or a written, signed attestation from

the supplier.

Note: Recycled content or recovered material content typically includes both

pre-consumer and post-consumer paper. If existing information or information provided

by the supplier addresses only recycled content or recovered material content, the

property must inquire specically about post-consumer content. Documentation of only

the recycled content or recovered material content is not considered sufcient. If

products are non-compliant, inquire about potential alternatives from suppliers or vendors

and switch to compliant products. Educate procurement staff on purchasing preferences.


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2.5 Purchasing

BRONZE SILVER GOLD

2.5.2.2 Sanitary Paper Products. The property shall purchase sanitary paperproducts that are either environmentally preferableor meet the specications

outlined below:

Napkins and paper towels: minimum 40% postconsumer material content

Toilet tissue: minimum 20% postconsumermaterial content

Facial tissue: minimum 10% postconsumermaterial content

INTENT

To ensure that sanitary paper products are purchased with a minimum amount of

postconsumermaterialto reduce the amount of virgin material used in paper products

and to encourage the use of environmentally-preferableand postconsumer materials

products.


1. Assess all sanitary paper products purchased for the property.

2. Create a list of the products and, if they are not certied by an independent third-

party program or legitimate nationally-recognized third-party program, determine the

post-consumer materialcontent of the products either through existing brochures or

catalogs a written, signed attestation from the supplier.

Note: Recycled content or recovered material content typically includes both pre-

consumer and post-consumer paper. If existing information or information provided by

the supplier addresses only recycled content or recovered material content, theproperty must inquire specically about post-consumer content. Documentation of only

the recycled content or recovered material content is not considered sufcient. If

products are non-compliant, inquire about potential alternatives from suppliers or vendors

and switch to compliant products. Educate procurement staff on purchasing preferences.


A list of sanitary paper products that are used on the property (including name of

company/vendor, type of paper)

Documentation such as product data sheets or brochures showing that products are

either environmentally-preferable or meet the post-consumer content requirements.

Recent purchase orderor invoice of sanitary paper product purchasesSee template 2.5.2


The auditor may spot check to ensure compliant products are being used on the

property.


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2.5 Purchasing

2.5.3 Cleaning, Laundry, and Dish Products.

BRONZE SILVER GOLD2.5.3.1 Laundry detergentsand cleaning products in-tended for general purpose,glass, oor, restroom, car-pet extraction and carpetpre-spray cleaning shall beconcentrated and either

environmentally prefer-able,

OR

non-phosphate, nontox-

ic, and biodegradable.

2.5.3.2 The property shall demonstrate that cleaning prod-ucts and laundry and dish detergents that contain chlo-rine bleach are used only where less toxic alternatives arenot available, and then only in minimal amounts.

2.5.3.3 The property shall use automatic dishwashing de-tergents that are either

environmentally preferable,

OR

biodegradable, do not contain nitrilotriacetic acid,and are not formulated with chlorine bleach.

2.5.3.4 General purpose cleaning products shall containless than 10% VOCs by weight.

If disinfecting restroom cleaners are used, they may be exempted from the

biodegradable requirement if the property can demonstrate that there is no practicable

biodegradable alternative.

INTENT

To reduce the environmentaland human health impacts of cleaning, laundry and dish

products and to encourage the use of environmentally preferable products.

SUGGESTED IMPLEMENTATIONN(BRONZE)

Identify the cleaningproducts that are currently being used at the property in thefollowing categories:

Carpet cleaners(extraction and pre-spray)

Floor cleaners

General-purposecleaners

Glass cleaners

Restroom cleaners

Laundry detergent(not including rinses, brighteners, sours, etc.)

Consult the product labels, Material Data Safety Sheet (MSDS) and/or contact the

supplier to determine whether or not the cleaning products meet all of the following

requirements:

Is concentrated(at least 1:16 dilution ratio with water - for liquids; 1:32 is

recommended for general purpose cleaners)

AND either

Is certied by an independent third-party program or legitimate nationally-recognized

third-party program


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2.5 Purchasing

OR

Does not containphosphates

Is considered non-toxic Is biodegradable

If any cleaning product does not meet the above requirements, switch to an acceptable

alternative product that does meet the above requirements. Procurement documents

should communicate intent to continue purchasing compliant cleaning products and

procurement staff should be informed of the requirements.


A list of cleaningproducts and laundry detergent currently in use (including name

and manufacturer)

Documentation such as MSDS, product data sheets or brochures showing that laundry

detergents and cleaning products are concentrated and either environmentally-

preferableor meet the requirements for non-phosphate, nontoxicand biodegradable

Recent purchase orders and/or invoices of laundry and cleaning products

Procurement policy that states compliant cleaning products and laundry detergents

will be purchased in the future

See template 2.5.3.

SUGGESTED IMPLEMENTATION (SILVER)

Identify the cleaning products that are currently being used at the property in the

following categories:

Carpet cleaners (extraction and pre-spray)

Floor cleaners

General-purpose cleaners

Glass cleaners

Restroom cleaners

Laundry detergent (not including rinses, brighteners, sours, etc.)

Automatic dishwashing detergent (not including sanitizers, rinses, etc.)

Determine which cleaning products, laundry and dish detergents contain chlorine bleach

and through research, determine if there are less toxic alternatives available and switch

to those. Under 2.5.3.2, dish detergents include any liquid or soap used to wash dishes

(excluding automatic dishwashing detergent). If none are available, these products should

be used in minimal amounts.

For general purpose cleaning products, the MSDS or product data/documentation should

tell you whether the product contains less than 10% VOCsby weight. If the product does

not meet this requirement it should be discontinued.

Automatic dishwashing detergents that contain NTA (nitrilotriacetic acid), and chlorine bleach

should be discontinued.


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2.5 Purchasing

Establish a purchasing policy that states that the property will purchase only

environmentally-preferableautomatic dishwashing detergents or biodegradable

automatic dishwashing detergents that do not contain NTA and chlorine bleach. Theproperty may need to obtain data/documentation from manufacturer or supplier that

conrms product(s) are compliant with the requirements.


A list of cleaningproducts and laundry and dishwashing detergent(s) used on the

property (name and manufacturer).

Documentation such as MSDS, product data sheets or brochures showing automatic

dishwashing detergents are either environmentally-preferableor are biodegradable,

do not contain nitrilotriacetic acid and not formulated with chlorine bleach

Documentation such as MSDS, product data sheets or brochures showing whether

or not cleaning products, laundry and dish detergents contain chlorine bleach andgeneral purpose cleaners contain less than 10% VOCsby weight

Recent purchase orders and/or invoices of automatic dishwashing detergents

See template 2.5.3.


The auditor will check to see what cleaning products and laundry and automatic dish

detergents are being used and verify if they are compliant by checking available MSDS

and other documentation.


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2.5 Purchasing

2.5.4 Paints.

BRONZE SILVER GOLDNo requirement 2.5.4.1 The property shall purchase architectural paints

that are either environmentally preferableor meet the fol-lowing requirements:

The VOCcontent of the paints shall not exceed thefollowing limits:

o Interior Flat: 50 g/l;

o Interior Non-Flat: 150 g/l;

o Exterior Flat: 100 g/l;

o Exterior Non-Flat: 200 g/l;

o Anti-Corrosive All Finishes: 250 g/l.

The paints shall not contain any of the following heavymetals or toxic organic substances:

antimony

cadmium

hexavalent chromium

lead

mercury

acrolein

acrylonitrile

benzene

1,2-dichlorobenzene

ethylbenzene

formaldehyde

isophorone

methylene chloride

methyl ethyl ketone

methyl isobutyl ketone

naphthalene

phthalate esters

toluene (methylbenzene)

1,1,1-trichloroethane

vinyl chloride

2.5.4.2 The property shall maintain an inventory forallarchitectural paints, including product name,manufacturer, and sheen (e.g., at, eggshell, etc.).

2.5.4.3 Non-compliant paints shall be removed from theproperty. If a paint recycling program is not available,appropriate disposal procedures shall be followed.

Exceptions may be made for limited-use architectural paints used in high-wear or historicareas if compliant options are not available.

INTENT

To ensure that paint used on the property is free from hazardous chemical components

and to minimize the amount of VOCsbeing released into the atmosphere from paints

purchased by the property.


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2.5 Purchasing


1. Assesspaints on property. Are any paints environmentally-preferable? What is the

VOCcontent? Do they contain any prohibited ingredients? What type of paint, (at

or semi-gloss; exterior or interior), where is it used and how much is on hand?

2. Determine how to properly dispose of non-compliant paint.

3. Establish a policy that states the property will purchase compliant paint, determine

compliant paint options from vendors and stipulate these for future purchasing.

Exceptionsmay be made for limited-use architectural paints used in historic areas or high

trafc areas.


An inventory of all paint used and kept on the property and description of each

product (including product name, manufacturer, sheen and amount on hand). Documentation for each paint, such as MSDS, product data sheets or brochures

showing that paints are either environmentally-preferableor do not contain the

prohibited ingredients and meet the required VOCcontent

If paint has recently been purchased, submit purchase order or invoice and MSDS or

other verifying documentation

Procurement policy that species the purchase of environmentally-preferablepaints

or paints that meetthe VOCand prohibited ingredient requirements

Receipt or other evidence that non-compliant paint has been removed from property

See template2.5.4.


Auditor will check the inventory of paintand will observe the paint cans stored on the

facility to ensure that all products are listed on the inventory. Auditor will also review

that all products meet the requirements of the criteria based on certication, data/

documentation from manufacturer or supplier or other product information about the

prohibited chemicals.


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2.5 Purchasing

2.5.5 Durable Goods.

BRONZE SILVER GOLDAppliances and furniture purchased by the property shall be of sufcient quality to last

for several years and allow reuse, renishing and/or reupholstering.

INTENT

To encourage the use of durable products and avoid sending these goods to the landll.


1. Assess furniture andappliances that are being considered or have recently been

purchased for the property.

2. Determine if the itemsto be purchased or recently purchased can be reused,renished or reupholstered.

3. If furniture and appliancescannot be reused on property, an example of reuse may

include selling furniture and equipment to another property or furniture liquidator.

4. Include procurement language to purchase durable products, such as furniture,

when items are purchased in the future and communicate policy to staff personnel.


A list of durable goods that have been purchased recently

Procedures and policy that describes how the property will ensure that furniture and

other durable goods purchased are reused, renished and/or reupholstered and the

procurement policy for purchasing durable furniture and appliances in the future.

See template 2.5.5


The auditor will spotcheck newly-purchased furniture on-site to check if it may be reused

rather than replaced. The auditor may have conversations with staff to ensure policies

are properly communicated.


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2.5 Purchasing

2.5.6 Reusable Packaging and Shipping Pallets.

BRONZE SILVER GOLDPreference shall be given to product suppliers who provide and take back reusable

packaging and shipping pallets. Packaging that is not reusable shall be minimal

and recyclable.

INTENT

To ensure the product suppliers cut down on the amount of waste generated due to

packaging and shipping pallets.


1. Determine if suppliers currently take back, or have the capability to take back, reus-able packaging (such as corrugated boxes) and shipping pallets.

2. If current suppliers do not offer take-back, communicate with the supplier or vendor

that the preference is for suppliers that take back packaging and shipping pallets.

Consider switching to alternative suppliers and vendors who offer this service.

3. Communicate with staffwho the preferred suppliers and vendors are and the reasons

for selecting them.


Evidence of preferencegiven to supplier(s) or vendor(s) who take back reusable

packaging and shipping pallets. This can include a list of vendors, meeting minutes

from purchasing team, supplier guidelines, email inquiries, information from productsuppliers, etc.

Procurement policy that states a preference for product suppliers who provide and

take back reusable packaging and shipping pallets

See template2.5.6.


The auditor will observe the packaging and shipping pallets present at the property to

ensure it is in accordance with the documented procedure.


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2.5 Purchasing

2.5.7 Environmentally Responsible Suppliers. The property shall give preference to

environmentally responsible service providers (2.5.1).

BRONZE SILVER GOLD

No requirement A list of these services shall be available to guests or in-cluded in the environmental purchasing policy.

INTENT

To ensure preferenceis given to environmentally responsible service suppliers used by the

property.


1. Develop a policy that states a preference for environmentally responsible

service suppliers.

2. Identify a list of environmentally responsible service suppliers for a variety of services

offered and used by the hotel.


A list of environmentally responsible service suppliers used by the hotel and/or

offered to guests, what service they offer and description of why they are considered

environmentally responsible.

Procurement policy that states preference for environmentally responsible

service providers.

See template2.5.7.


Auditor will observe signageor information regarding environmentally responsible services

available to guests.


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2.6 Continual Improvement.

BRONZE SILVER GOLDNo requirement No requirement The property shall have

a substantive plan forachieving meaningfulcontinual improvementin its environmentalperformance. The plan shallinclude goals with short-andlong-term benchmarks anduse quantiable metricswherever possible.

INTENT

To establish continuous improvement at the property for environmental performance.


Determine which areas of environmentalperformance the property wants to improve

upon. The property should establish an action plan that outlines short-term and long-term

goals. These should include specic metrics and benchmarks for measuring improvement

in environmental performance, for example, reduce waste generation by 10% during

the next year.


Short-term and long-term environmentalgoals for the property, including metrics (howachievement will be measured) and an action plan to achieve them.


The auditor may review the policies and procedures of the property for continuous

environmental improvement.

2.6. Continual Improvement


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2.7 Additional Requirements For Gold Level

ADDITIONAL REQUIREMENTS FOR GOLD LEVEL. The property shall meet three of the

following requirements (2.7.1 2.7.8):

2.7.1 Energy Reduction.

BRONZE SILVER GOLD

No requirement No requirement The property shall

set substantive, meaningfulgoals for energy reduction

OR

be an ENERGY STARLeader, or equivalent.

INTENT

To ensure energy-efciency at the property level.


The property should establish a policy and procedures that outline the energy reduction

goals, including specic measurements and monitoring of energy use over time, e.g.,

utility bills or specic metering. Alternatively, the property can become an ENERGY STAR

Leader, or equivalent.


Policy and procedures that state the overall energy reduction goals as well as how

energy will be monitored over time and how specic measurements will be assessed.

Records that document the progress towards the goals.

Policies should alsooutline results of achieving goals and results if the goals are

not met.

Alternatively, the property can provide evidence of participation in the ENERGY STAR

Leader program or an equivalent program.


The auditor may reviewthe policies and procedures of the property for energy

reduction goals.


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2.7.2 Management of Resource Use: Energy, Water and Waste.

BRONZE SILVER GOLDNo requirement No requirement 2.7.2.1 The property shall track its energy consump-

tion (electricity, natural gas, fuel, etc.), potablewater consumption, and the amounts of waste col-lected for disposal/incineration and for recycling.

2.7.2.2 Monthly bills shall be tracked with the EN-ERGY STAR Portfolio Manager, or an equivalentresource management or documentation system(e.g., utility software or Excel spreadsheet) that:

1. tracks costs, total consumption, and ResourceUse Intensity;

2. benchmarks these factors relative to past perfor-

mance (normalized for sales volume);

3. determines percent improvement or savings inenergy, water, and generation of waste.

2.7.2.3 These impacts shall be reviewed at leastannually, with appropriate goals set for continuousimprovement.

INTENT

The intent is for the property to have an understanding of its resource use and to

provide a baseline of its use and costs. The intent is for the property to be able to

analyze its resource use and identify areas in which its use can be reduced in order to

conserve resources. Tracking resource use will provide documentation to determine the

effectiveness of the propertys practices for continuous improvement and see whether

the goals are being met.


Determine what tracking system would be most useful for your property (ENERGY STAR

Portfolio Manager (https://portfoliomanager.energystar.gov/pm), Excel spreadsheet,

etc.). The system should be able to track consumption, costs, Resource Use Intensity

(e.g., Energy Use Intensity in BTU/sq. ft., Gallons/sq. ft., or tons of waste/sq. ft.), benchmark

performance and determine improvements or savings. The further back you are able

to track the hotels energy and potable water consumption and waste collection, the

more useful this information will be to help set goals for continuous improvement and

benchmarking the following year.

When setting goals for continuous, meaningful improvement, consider what the property

would like to accomplish as a whole, where would cost savings or energy reduction make

the most impact,



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Evidence of a minimum of three months of tracking energy and potable water

consumption and waste collected for disposal/incineration and recycling, including

costs, total consumption, and Resource Use Intensity (12 months of tracking will be

required for compliance monitoring)

Description of goals setfor continuous improvement based on a comparison to

previous tracking data

Records, meetingminutes or other evidence that the impacts from resource tracking

have been reviewed at least annually


The auditor may review the policiesand procedures of the property for energy reduction goals.



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2.7.3 Sustainable Building.

BRONZE SILVER GOLD

No requirement No requirement The property shall

be certied by anationally-recognizedgreen buildingcertication program.

OR

register for andactively be in theprocess of achieving anationally-recognizedgreen buildingcertication program.

INTENT

To promote sustainable building practices and operations.


The property should seek to achieve LEED certication, ENERGY STAR for Buildings, Green

Globes, or another nationally-recognized green building certication.


Documentation that property is certied to a nationally-recognized green buildingprogram or that the property is in the process of achieving certication.


The auditor may review ofcial documentation for propertys certication or

application process.


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2.7.4 Renewable Energy.

BRONZE SILVER GOLDNo requirement No requirement The property shall

userenewable energyfor at least 25% ofits needs, either via onsite production orcertied Renewable Energy Certicates.

OR

be certied through the Center forResource Solutions Green-e Marketplaceprogram or is a Partner in the EPAs GreenPower Leadership Club.

INTENT

To promote use of renewable energy.


1. The property should determinetheir capability to producerenewable energyonsite

and the offerings of certiedrenewable energycerticates. The combination of

installed, onsite generation and RECs should total at least 25% of the total energy use

of the property.

2. Alternatively, the property can seek certication through the Center of Resource

Solutions Green-e Marketplace (http://www.green-e.org/getcert_bus_howto.shtml)

or become a Partner in the EPAs Green Power Leadership Club

(http://www.epa.gov/greenpower/join/purchase.htm).


Documentation showing that at least 25% of the energy used by the property is from

renewable energy, either generated on-site or purchased from certiedrenewable

energy certicates.


The auditor may review documentation of renewable energy, including information

aboutrenewable energysources locally and if applicable, membership and purchase

information for the Center for Resource Solutions Green-e Marketplace or EPAs Green

Power Leadership Club.


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2.7.5 Greenhouse Gas Emissions.

BRONZE SILVER GOLDNo requirement No requirement The property shall

offset greenhouse gasesthrough partnershipsor certied carbon offsets to compensatefor all Scope 1 & Scope 2 greenhouse gasesemitted within the property, following theUNFCCC reporting guidelines.

AND

maintain an active program to reduce itsgreenhouse gasemissions.

Note: The Greenhouse Gas Protocol (http://www.ghgprotocol.org/calculation-tools/faq)

denes methods for calculation of greenhouse gas emissions: Scope 1 includes all direct

emissions from sources that are owned or controlled by the property. Scope 2 includes all

indirect emissions that are a consequence of the activities of the property, but occur at

sources owned or controlled by another entity, such as the consumption of purchased

electricity, heat, or steam.

INTENT

To reducegreenhouse gasemissions.


The property should research and implement proven partnerships (e.g., CarbonFund.

org, CarbonFree Partner, etc.), or carbon offsets(e.g., Green-e Climate Program, etc.),to account for all Scope 1 and Scope 2 greenhouse gases emitted within the property

according to the UNFCCC reporting guidelines

(http://unfccc.int/resource/docs/2013/sbsta/eng/l29a01.pdf).


Documentation of greenhousegas reduction through partnerships or carbon offsets

Documentation of the greenhouse gasemissions of the property, and measurable

ways to reduce the emissions of the facility.


The auditor may review documentation and observe partnerships that receive thegreenhouse gasemissions and will review carbon offsetdocumentation. The auditor may

also check documentation for the program for reducing the greenhouse gas emissions.


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2.7.6 Waste Reduction.

BRONZE SILVER GOLD

No requirement No requirement The property shall reuse,recycle, or compost 60% ofits solid waste, thus diverting itfrom landlls and incinerators.

INTENT

To reduce waste generatedby the property.


The property should research and implementways to reduce waste generated through

methods of reduction, reuse, recycling and composting activities.


Documentation of policy and procedures of the specic type of waste generated by

the property and the end result of how those materials are reduced, reused, recycled

or composted, accounting for all waste generated at the property. The property must

also submit metrics or calculations to verify that 60% of solid waste is diverted from landlls

and incinerators.


The auditor willreview policies and procedures that outline how to deal with waste

and will observe on-site the generation and reduction of waste at the property. The

auditor will also observe and review the reduction, reuse, recycling and compostingactivities on-site.


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2.7.7 Green Cleaning.

BRONZE SILVER GOLD

No requirement No requirement The cleaning services onthe property shall meet therequirements in the GreenSeal EnvironmentalStandard for CleaningServices (GS-42), or arecertied to that standard.

INTENT

To encourage the use of green cleaning services.


The property should seek out the use of a GS-42 certied cleaning service;

change the propertys cleaning service to meet the requirements of GS-42

(http://www.greenseal.org/GS42); or certify to the standard.


Evidence of GS-42 certication (certicate or letter from Green Seal) from either a

vendor/contractor that does the cleaning on site or the propertys in house cleaning

service

OR

Policies and procedures, that meet the requirements of GS-42, from the propertys

green cleaning service/program, including equipment used, training of staff and useof environmentally preferablecleaning products.

Policies and procedures, that meet the requirements of GS-42, from the vendor/

contractor green cleaning service, including equipment used, training of staff and use

of environmentally preferable cleaning products.


The auditor may review policiesand procedures that demonstrate the cleaning service

meets the requirements of GS-42 or GS-42 certication documentation and will observe

on-site that the property is being cleaned accordingly.

ENVIRONMENTAL REQUIREMEN

GS-33 Guidebook 2014

Documents

Transcript of GS-33 Guidebook 2014