GROW Training Manual 2012

7/28/2019 GROW Training Manual 2012

1/32

LEARN PARTNER GROW LEARN PARTNERGROW LEARN PARTNER GROW LEARN

PARTNER GROW LEARN PARTNER GROWLEARN PARTNER GROW LEARN PARTNERGROW LEARN PARTNER GROW LEARN



PARTNER GROW LEARN PARTNER GROW

2012 GROW Training ManualGrassroots On-site Work Internship


2/32

TABLE OF CONTENTS

WEEK 1//COUNTRY BACKGROUND.............................................................................3

WEEK 2//CONNECTING WITH YOUR PARTNER ORGANIZATION..............................5

WEEK 3//COMMUNICATING WITHIN YOUR PARTNER COMMUNITY.........................7

WEEK 4//RELATIONSHIP BUILDING..............................................................................11

WEEK 5//YOUR ROLE IN THE COMMUNITY.................................................................13

WEEK 6//WHAT M&E MEANS FOR YOUR PARTNERSHIP...........................................15

WEEK 7//MAKING SENSE OF M&E...............................................................................18

WEEK 8//WHAT M&E LOOKS LIKE................................................................................20

WEEK 9//MEDIA COLLECTION GUIDELINES...............................................................23

WEEK 10//BRINGING GROW BACK TO YOUR CHAPTER..........................................27

WEEK 11//LOGISTICS AND FINAL PREPARATION......................................................32

2012 GROW Training Manual 2

Seek out some of the dirty jobs...

Truth often hides in the corners.The Universal Traveler


3/32

WARM - UP ACTIVITY15 minutes // Resource: Lonely Planet book and/or websiteMake a historical timeline of major events, and a map (identify bordering countries, capital city, your partner organizationslocation) of your partner country.

DISCUSSFeel free to use Wikipedia or Google to guide this discussion. Use this time to learn as much as possibletogether to gain historical, cultural and geographical context for your partner community before arriving.

What was our partner country like in 1900? 1950? 2000? How did the historical events of the past century shape our partner country to be what it is today? Was our partner communityparticularly influenced by past historical or cultural events? Why do those factors give way for the need to strengthen health systems, develop the country, and improve

public health programs? How can we, as American students, ensure that we are taking those historical and cultural factors into

consideration when working with our partner to create programs and strengthen infrastructure?

! PREP FOR GROWGather as much information and context as possible about your partner community early on in these first few

weeks as you prepare for GROW.Talk to last years GROW team (if applicable), professors on campus and other students in the GlobeMed Network whohave a partner in the same country or region, about the language, religion, culture, etc. Dont hesitate to ask your partnercontact as much as you feel you should know before you arrive. Also, your GROW Coordinator will need to fill out an IRBDetermination Form. Read through the IRB Exemption Guidelines on the following page, and the Exemption Checklistfound in GROW APPENDIX A. Discuss how your GROW Coordinator should answer the questions.

WEEK1

WEEK 1 // COUNTRY BACKGROUND


[STAY ON TRACK]Book and purchase yourplane tickets this week.

Dig deep and you will find the most

compelling argument for working

together: Happiness.

Michael Eisner, Why Great Partnerships Succeed

WelcometoyourfirstGROW

Team

meeting!Overthenext11weeks,

youllusethismanualtolea

rnmoreaboutyourpartner,yourproject,

andtheGROWInternship.A

cquaintyourselveswiththeFIELDGUIDE

andtheGROWAppendix,astheseresourceswillsupplementyour

GROWpreparation.

Objective 1: Explore your partner communitys past and gain historical context for the public health and

development issues the community faces today.


4/32

GROW Team Research: IRB Approval! If your GROW team is doing any type of research while on-site, you will need to complete the IRB determination form. TheIRB Determination form will determine if you require IRB approval; you will be exempt from IRB approval if your research meets theconditions in the IRB Exemption Guidelines. The IRB Exemption Checklist will show you how answering different questions will affectwhether you need to get IRB approval.! We recommend that you do not engage in individual research, as the focus of your internship is to work together onstrengthening your partnership, not to advance personal goals outside of your partnership. However, you absolutely must completesome sort of individual research for grants purposes, then work with your GROW coordinator and partner organization to ensure yourresearch will not be hindering or harmful to your chapter's partnership in any possible way.IRB Exemption GuidelinesA study is exempt based upon the following criteria:

1. Research conducted in established or commonly accepted educational settings, involving normal educationalpractices, such as (i) research on regular and special education instructional strategies, or (ii) research on theeffectiveness of or the comparison among instructional techniques, curricula, or classroom management methods.

2. Research involving the use of educational tests (cognitive, diagnostic, aptitude, achievement), survey procedures,interview procedures or observation of public behavior, unless: (i) information obtained is recorded in such a mannerthat human subjects can be identified, directly or through identifiers linked to the subjects; and (ii) any disclosure ofthe human subjects' responses outside the research could reasonably place the subjects at risk of criminal or civilliability or be damaging to the subjects' financial standing, employability, or reputation.

3. Research involving the use of educational tests (cognitive, diagnostic, aptitude, achievement), survey procedures,interview procedures, or observation of public behavior that is not exempt under paragraph (b)(2) of this section, if:(i) the human subjects are elected or appointed public officials or candidates for public office; or (ii) Federalstatute(s) require(s) without exception that the confidentiality of the personally identifiable information will bemaintained throughout the research and thereafter.

4. Research involving the collection or study of existing data, documents, records, pathological specimens, ordiagnostic specimens, if these sources are publicly available or if the information is recorded by the investigator insuch a manner that subjects cannot be identified, directly or through identifiers linked to the subjects.

5. Research and demonstration projects which are conducted by or subject to the approval of Department or Agencyheads, and which are designed to study, evaluate, or otherwise examine:(i) Public benefit or service programs; (ii) procedures for obtaining benefits or services under those programs; (iii)

possible changes in or alternatives to those programs or procedures; or (iv) possible changes in methods or levelsof payment for benefits or services under those programs.

WEEK 1 // COUNTRY BACKGROUND CONTD

! PREP FOR GROW (CONTD) WEEK1


Didyouknow

IRBstandsforInstitut

ionalReview

Board?Findoutmorehere.
http://en.wikipedia.org/wiki/Institutional_review_boardhttp://en.wikipedia.org/wiki/Institutional_review_boardhttp://en.wikipedia.org/wiki/Institutional_review_boardhttp://en.wikipedia.org/wiki/Institutional_review_boardhttp://en.wikipedia.org/wiki/Institutional_review_boardhttp://en.wikipedia.org/wiki/Institutional_review_board


5/32

BEFORE THE SESSIONResource:[Video] Brene Brown The Power of Vulnerability|| 20:50http://www.ted.com/talks/lang/eng/brene_brown_on_vulnerability.htmlWatch this TED talk on vulnerability, compassion, and deep connection.

WARM - UP ACTIVITY[RE: Brene Brown] -- Discuss the following points, and explore how they can be applied to your GROW experience.

What do you think Brene Brown means when she states in order for connection to happen, we have to allowourselves to be seen -- really seen?

Who are the people in your lives that you feel you can be around while letting go of your fears and showing yourvulnerability? What do you think holds us back from feeling that way around others?

[ACTIVITY] List any lessons you would like to take away from this session about the power of vulnerability in globalhealth work and GlobeMed specifically.

BEST PRACTICES FOR COMMUNICATION. Can you think of any others to add?

Listen before speaking Introduce yourself and learn as many names as possible Be specific. It is typical of Americans to ask open-ended, Socratic questions. You will get a much better response if

you ask direct questions. Smile often. Establish positive eye contact with conversation partners, especially if they are speaking through a

translator. - Make sure eye contact is the norm with your partners. Be polite. When confronted with a language barrier, speak English as little as possible. Expand your vocabulary; if necessary,

actively engage community members with nonverbal communication.

WEEK2

WEEK 2 // CONNECTING WITH YOUR

PARTNER ORGANIZATION


[STAY ON TRACK]Submit your GROWLetter of Intent via e-mailto National Office.

Theonethingt

hatkeepsusoutofconnectionisourfear

thatwerenotworthyofconnection

.BreneBrown

((TIPS & SUGGESTIONS))

Objective 2: Contextualize the relationship between GROW interns and your partner organization, exploremodes of interaction, prepare for your first week on-the-ground.
http://www.ted.com/talks/lang/eng/brene_brown_on_vulnerability.htmlhttp://www.ted.com/talks/lang/eng/brene_brown_on_vulnerability.html


6/32

! PREP FOR GROW

Make a GlobeMed powerpoint to present to your partner organization // See the Introducing Your GlobeMed Chaptertemplate powerpoint on www.inside.globemed.org under the GROW section [login: globemed, pw: bethechange]Within the first week of arriving in your partner community, your GROW team is required to do a presentation on GlobeMed formembers of your partner organization. Split up and assign sections of the GlobeMed Template powerpoint amongst teammembers. Take this time to discuss key points and events you would l ike to share with your partner, to make sure it will beincluded. Present the powerpoint to your chapter before departing to receive feedback and identify if anything should be added.

>> ON GROWLearn as much as possible about your partner organization early on in the internship. Establish answers to the following

questions regarding your partner org within your first week of GROW (record them in your FIELD GUIDE on the KeyPlayers Worksheet). Some can already be answered by past GROW members! Use this time to brainstorm and recordadditional questions your team should explore during GROW.

What other programs, projects, and initiatives do they have (outside of the one(s) your chapter is supporting)? How, when, and why was the organization founded? What would the community be like if the organization did not exist? (health, development, etc.) Do they often host other international volunteers? If so, who and from where?

Who are the leaders of your partner organization?

Who is responsible for managing and evaluating project(s) supported by your chapter? Who do you turn to when you run into a problem during the internship? Who will help you create a security emergency plan and provide you with a safe taxi phone number? Which members of the community (outside the organization) are important to your work?

WEEK2

WEEK 2 // CONNECTING WITH YOUR PARTNER ORGANIZATION(CONTD)


SPEAK WITH THE

POSSIBILITY OF BEING

HEARD, AND LISTEN

WITH THE POSSIBILITY

OF BEING CHANGED.

BASICS

KEY

PLAYER

S

2 OF 2
http://www.inside.globemed.org/http://www.inside.globemed.org/


7/32

BEFORE THE SESSIONResource:[Video] Chimamanda Adichie The danger of a single story|| 3:20 - 6:37http://www.ted.com/talks/lang/eng/chimamanda_adichie_the_danger_of_a_single_story.htmlWatch 3 minutes of this TED talk, in which Adichie explores self-exposure and the use of narrative.

WARM - UP ACTIVITY

Entering a new community can be a personally transformative experience. Share past experiences and lessonslearned to get to know each others personal levels of comfort and ease of navigation in new surroundings.

Have you traveled abroad or been in new surroundings recently? What were your interactions like with communitymembers? Describe what you learned. What can you do to replicate your successes?

What situations were particularly difficult for you to handle? What kinds of misunderstandings arose during this time(on both sides)? -- Refer to Adichies TED talk

When looking back on GROW, how would you want to describe your interactions with your partner community?

DISCUSSThe following are challenges you might meet during your GROW internship. What are appropriate responses for each?

Being called white person in the local language (even if you are not in fact white) Extra positive attention towards you because you are a white person. Extra negative attention towards you because you are a white person. Being approached as a doctor. Being asked for money by a friend or by an acquaintance Assumed to be very wealthy Being asked for help getting to the United States Feeling that you cannot be open about your religion (As a female) feeling judged because you are not married.

WE

EK3

WEEK 3 // COMMUNICATING WITHIN YOUR

PARTNERCOMMUNITY


[STAY ON TRACK]Register your team withthe U.S. StateDepartment this week.

Objective 3: Discuss past experiences of integrating into a new community. Review communication best

practices and challenges and prepare for communication with your partner community on-the-ground.

THREEASPECTSOFHUMANEXPERIENCE:

SKILLS,KN

OWLEDGE,ANDATTITUDE

Whatyoucando,whatyouknow,andwhatyoubelieve.
http://www.ted.com/talks/lang/eng/chimamanda_adichie_the_danger_of_a_single_story.htmlhttp://www.ted.com/talks/lang/eng/chimamanda_adichie_the_danger_of_a_single_story.htmlhttps://travelregistration.state.gov/ibrs/ui/https://travelregistration.state.gov/ibrs/ui/https://travelregistration.state.gov/ibrs/ui/https://travelregistration.state.gov/ibrs/ui/http://www.ted.com/talks/lang/eng/chimamanda_adichie_the_danger_of_a_single_story.htmlhttp://www.ted.com/talks/lang/eng/chimamanda_adichie_the_danger_of_a_single_story.html


8/32

DISCUSS (CONTD)Did your responses align with or differ from the ones below?

CHALLENGE SUGGESTED RESPONSE

Being called white person in the local language (even ifyou are not in fact white)

Acceptance

Extra positive attention towards you because you are awhite person.

Be gracious and return the attention as appropriate.

Extra negative attention towards you because you are awhite person.

Discretion, polite refusal to engage, avoidance.

Being approached as a doctor. I am not a doctor.

Being asked for money by a friend or by an acquaintance Pursue other more collaborative forms of help.

Assumed to be very wealthy Pay price, or politely refuse if necessary

Being asked for help getting to the United StatesBe realistic about your own ability to mitigate travel, immigration,and naturalization into the United States. Encourage them to talkto others in their community who have received grants for travel.

Feeling that you cannot be open about your religion Be honest. Determine your own comfort level.

(As a female) feeling judged because you are not married. Discretion

WE

EK3


WEEK 3 // COMMUNICATING WITHIN YOUR 2 OF 4

PARTNER COMMUNITY


9/32

WE

EK3



NONVERBAL COMMUNICATION

One principle of responsible travel is treading softly, which extends to a broad group of behaviors. Relative tomost of our partner communities members, Americans occupy a disproportionate amount of space, namely in thesize of their presence: their belongings, conversational volume and gestures, and cultural impositions.

The following are suggestions for observant participation and successful integration:

Be sensitive to local norms, and follow cues intuitively, particularly with regards to demeanor, self-presentation(ex: clothing), and physical touch. As much as possible, meet others with humility, on their terms. Remember thatinteraction is informational exchange.

Recognize the value of play and lightheartedness in cultivating friendships: fun is universal. Exercise prudence with cameras and when handling money or valuables to avoid uncomfortable or possibly

unsafe situations. Acknowledge that as interns, your point of departure is not neutral. Being Americans, undergraduates, and

GlobeMed staff members, you cannot be disentangled from your own culture. Conversely, there is no need to

feel embarrassed or ashamed of your background, or your privilege.

Be open and honest about your intentions and motivations, recognize and focus on

understanding differences, and strive to do the best work you can in a given context.


PARTNER COMMUNITY


10/32

! PREP FOR GROWPractice basic vocabulary // Translate the following terms into your partner communitys native language and recordon the Basic Vocabulary worksheet in your FIELD GUIDE. If you have questions, ask former GROW members or yourpartner organization contact.

BASICS Yes / No / OK I understand / I do not understand I like / I do not like

ETIQUETTE Excuse me Please Thank you Youre welcome Im sorry

>> ON GROWOrient yourself to local understandings and examine the communitys current position based on knowledge ofhistorical and cultural precedent. What types of interactions/knowledge does the community have regarding:

Overseas nonprofits Local grassroots organizations GlobeMed Americans and/or U.S. students Its own members (gradients, disparities, conflicts)

WE

EK3


GREETINGS Hello, how are you? I am well Goodbye!

WORKING TOGETHER What is this? May I help? I know / I do not know Here / there Where are you going?


PARTNER COMMUNITY


11/32

W

EEK4

WEEK 4 // RELATIONSHIP BUILDING



BEFORE THE SESSIONResource:GROW APPENDIX B -- How to Build Relationships with People from Other Cultures?Read through this document as an introduction to the training session. If necessary, split up sections among team members.

BUILDING RELATIONSHIPS with people from other cultures. Steps you can take to learn about other peoplescultures and build relationships at the same time.

1. Make a conscious decision to establish friendships with people from other cultures2. Put yourself in situations where you will meet people of other cultures3. Examine your biases about people from other cultures4. Ask people questions about their cultures, customs, and views5. Read about other peoples cultures and histories6. Listen to people tell their stories7. Notice differences in communication styles and values; dont assume that the majoritys way is the right way8. Risk making mistakes9. Learn to be an ally

WARM - UP ACTIVITYAs a team, how will you balance each others personalities and biases to build a relationship with your partner?Assign a different colored post-it note to each of the 3 questions below, and make sure each team member has one ofeach. Take 5 minutes to write a brief response to each question, independently of one another.

1. Do you typically initiate conversation in new surroundings, or wait for others to engage you? How do you normallyhandle silence in group discussions?

2. Are there some people you shy away from? Why?3. What are you curious about in other people?

When finished, put the post-its on a wall, grouping them by question. Read through the answers together and identifyhow you will balance each other out when communicating and building relationships with your partner organization.

[STAY ON TRACK]Get HTH HealthInsurance this week.

Objective 4: Examine relationship-building practices and apply them to real-life scenarios.


12/32

DISCUSSCASE STUDIES + DISCUSSION: While GROW Internships can be incredibly fruitful and productive, students

sometimes run into difficult situations. How would you (and will you) respond to the example scenarios below?

(1) Your GROW Team has arranged meetings with each of the Program Managers (PM) at your partner organization tolearn more about the orgs other activities. When your team of four arrives at your meeting with the PM of the Malariaprogram, he begins to explain the budget for his program and asks when you can begin writing the grant proposal toget funding for it. Your chapter has already made a $15,000 commitment to the Water & Sanitation program for thenext three years. What do you do?CONSIDER:

a. Who is responsible for answering?b. What are your options?

c. How do you react if he begins to get upset and thinks that there is no solution?

(2) Many members of your partner organization are in their 20s and early 30s and often attend the local bar. While yourGROW Team often joins them on the weekends, some members have been hearing one person sneak out late onweekdays as well. They think they know who it is based on the flirting that takes place with a member of the partnerorganization during the day, but they arent positive. Shes always back before morning, but the other members ofyour team are worried about what shes doing alone at night. What do you do? CONSIDER:! !

a. Do you all confront her or just one person? Who?

b. If she denies it, do you involve anybody else?c. Do you tell another member of the partner organization if it continues?

W

EEK4


WHATWOULD

YOUDO?

WEEK 4 // RELATIONSHIP BUILDING (CONTD)


13/32

BEFORE THE SESSIONResource: [Reading] To Hell with Good Intentionsby Monsignor Ivan Illichhttp://www.swaraj.org/illich_hell.htmRead an excerpt from Illichs monumental speech, delivered in 1968 at the Conference on InterAmerican Student Projects(CIASP)in Cuernavaca, Mexico. // [ EXCERPT: From the beginning to ...alive enough to be shared.]

WARM - UP ACTIVITY[RE: Ivan Illich] How do we define the relationship between GROW interns and partner communities? Take time to

investigate these questions thoroughly as a group, and to reach consensus about the conditionality of your partnership.

! 1. Do you find yourselves on the offensive against Illichs line of argument?! ! a. Which of his points are particularly inflammatory?! ! b. Which of his points require the most sensitive consideration?! 2. Besides in name, how are GROW internships distinct from mission- or voluntourism-style trips?! 3. What would you do if you encountered someone from your partner community with a similar perspective as Illich?! 4. Why is it more valuable to spend your money on airfare for GROW, versus donating that same amount to your partner org?

! PREP FOR GROWQuickly read the following excerpt from one missionarys testimony.

WEEK5

WEEK 5 // YOUR ROLE IN THE COMMUNITY


[STAY ON TRACK]Sign up to receive InternationalSOS alerts in your partnercountry. (internationalsos.com)

Have a listening ear. Initially, especially if youre living in the village, many people will come to the door.Some will come just to say hello; some to gawk at you. Others have monetary needs or physical problems.Most times, they associate a white man with having all the answers. At [the] least, take time to listen. Donot display the attitude that they are just another person out of many youve met today. Nor this: Hello.Cant you see Im busy? I really dont have time to listen.... Take time to look at the big fish Osmano caughtwith a little homemade fishing pole. Purposely at times go to your local market to buy things, instead ofthe big city where things are cheaper. Go with the women to get some firewood out the bush or go with

the men farming...These are tremendous stepping-stones...LEARNING HOW TO BELONG | MEL ESH

Objective 5: Share and discuss how you perceive your role in your partners community, and how you think

and/or want to be perceived by community members.
http://www.swaraj.org/illich_hell.htmhttp://www.swaraj.org/illich_hell.htm


14/32

! PREP FOR GROW (CONTD)

Mel Esh refers to attendance at the local market and gathering firewood with local women as critical stepping stonesto success. Think about your own stepping stones in the context of GROW, and how you will chart your teamsprogress in building a relationship with your partner organization and community.

! Discuss how you will actively reflect on and evaluate your teams ability to strengthen existing relationships and form newones during your time on GROW:

a. With your partner organizationb. With your partner communityc. With each other

WEEK5


WEEK 5 // YOUR ROLE IN THE COMMUNITY (CONTD)

Ifyou

havecomeheretohe

lpme,youare

wastin

gyourtime.Butifyouhavecome

becau

seyourliberationisb

oundupwithmine,

thenletusworktogether.LILLAWATSON


15/32

BEFORE THE SESSIONResource: GROW APPENDIX C Community Toolbox: A Framework for Program EvaluationRead through this document for a brief overview of the concept and purpose ofMonitoring and Evaluation (M&E).

WARM - UP ACTIVITYShare thoughts around the Community Toolboxreading. Then, read the following definition of M&E. Based on theseresources, how do you think strong processes of M&E for your partners projects will strengthen or add to each of

your chapters programs (ghU, community-building, communications, campaigns, advocacy)?

Monitoring and Evaluation is the process of assessing programmatic strengths and weaknesses, in order to improveeffectiveness, efficiency, and overall impact.This process can be broken down into 3 components:

1. Monitoring qualitative and quantitative data from programs.2. Evaluating the data to determine whether programs are fulfilling their intended goals.3. Translating results into tangible action items.

DISCUSSRead the following *scenarios and discuss how M&E data could be used to help the situation. After each scenario isdiscussed, read through the example answers provided, aloud. These are just a few of many possible answers!

SCENARIO #1

Your program has been frequently carrying out activities and initiatives in the community lately, but you continue to hearsome negative comments from community members. You start to wonder if you are doing the right activities at the rightplaces and times and really making a difference, or if you are wasting your efforts.

How can you resolve your confusion and assess the best next steps?

WEEK6

WEEK 6 // WHAT M&E MEANS FOR YOUR

PARTNERSHIP


[STAY ON TRACK]Get your vaccines andtravel medication thisweek.

Objective 6: Learn about the importance of Monitoring and Evaluation in the context of a global health

partnership.

NOTE: Bring a copy of yourchapters most recentMemorandum of Understanding(MOU) to this weeks trainingsession.

WHATWO

ULDYOUDO?

*Adapted from Monitoring and Evaluation Basics from the organization, Raising Voices.


16/32

DISCUSS (CONTD)SCENARIO #2

A donor is interested in funding you, because she has heard that HIV is a serious problem in your partner communitywhere your project provides free condoms. She would like to fund ARV treatment instead, because she doubts thatprevention works.

If you had to choose: Would you redirect this donors resources toward another program that is more concrete, or wouldyou rather prove to her that the prevention youre implementing, works?

How can you make an informed decision in this situation?

EXAMPLE ANSWERS

SCENARIO #1: Qualitative data, such as a survey that will be administered by your partner organization, could help you figureout where and when to do activities more strategically to create impact. It could help you to see if the intervention was doingany good, or if changes needed to be made to make a bigger difference in the community. This is an example of how M&Ecan help you and your partner organization strengthen your programs.

SCENARIO #2: Quantitative data, showing the number of women who felt that receiving condoms helped reduce thetransmission of HIV and is an effective preventative method, could help you demonstrate the impact of prevention in a concreteway. This is an example of how M&E can be used to strengthen your fund-raising.

WEEK6


WEEK 6 // WHAT M&E MEANS FOR YOUR 2 OF 3

PARTNERSHIP

The critical practice of self-reflection and analysis is the best- perhaps

the only way- for us to improve the quality of our services and to remain

viable as long as we are needed by the people we seek to serve.OPHELIA DAHL, PARTNERS IN HEALTH

Evaluationisalinkbetweenproblem-solving

jo

urneys.Itnotonlyco

ncludes,italso

commencesbysumminguponejourneyand

preparingyoutobegin

another.-TheUniversal

Traveler


17/32

! PREP FOR GROWNow that you have a general overview of M&E, the next step is to reflect on your existing programs and partnership.

Use your MOU to answer the questions below. Be as specific as possible, as you will need these responses for nextweeks training!

What programs, initiatives, and projects are currently being supported in your partner community, by your chapter?

Are there any problems or difficulties with these programs that you could use your GROW internship to address?

What types of skills and resources can you bring to your partner community to improve these programs, as students?As students, you have access to many resources and skills that your partner may not: university libraries,research databases, technological skills (internet, word, excel), etc. Even simple things like helping with grantwriting or teaching others to type could be largely beneficial for your partner organization.

NOTE:

SPEAK TO YOUR PARTNER AND CO-PRESIDENTS within the following week, before your nexttraining session, to discover how you can best support them with M&E during your time on-the-

ground.

ASK:1. Do they already carry out M&E?2. What are their responses to the questions above (are they different or similar to yours?)3. Can you help strengthen their existing protocols? If so, how?

WEEK6


WEEK 6 // WHAT M&E MEANS FOR YOUR 3 OF 3

PARTNERSHIP


18/32

BEFORE THE SESSIONResource: GROW APPENDIX D UNWFP - Methods of EvaluationRead through this document that was created by the United Nations World Food Programme. Make sure you have talkedto your partner organization about the M&E questions in Week 6.

WARM-UP ACTIVITYWith the UNWFP reading in mind, discuss how you can quantitatively and qualitatively evaluate the programsbeing supported by your chapter. When is it better to use quantitative vs. qualitative methods?

Selected techniques for gathering evidence and M&E data. (From CDCs Framework for Program Evaluation inPublic Health. ---- ftp://ftp.cdc.gov/pub/Publications/mmwr/rr/rr4811.pdf)

WEEK7

WEEK 7 // MAKING SENSE OF M&E

[STAY ON TRACK]Check with Dir. of Finances and yourCo-Prezes to make sure chapter fundsare ready to be disbursed to yourpartner by the time you arrive onGROW.

Objective 7: Further explore methods of Monitoring & Evaluation and dig deeper to identify how they can be

applicable to your partnership and time on GROW.


Hypothetical scenarios; Storytelling; Geographical mapping Concept mapping Pile sorting (i.e., a technique that allows

respondents to freely categorize items, revealinghow they perceive the structure of a domain); Free-listing (i.e., a technique to elicit a complete list

of all items in a cultural domain); Social network diagraming Simulation, modeling; Debriefing sessions; Cost accounting; Photography, drawing, art, videography; Diaries or journals; and

Logs, activity forms, registries

Written survey (e.g. handout, telephone, fax, mail, e-mail, or Internet);

Personal interview (e.g. individual or group;structured, semistructured, or conversational);

Observation;

Document analysis; Case study; Group assessment (e.g. brainstorming or nominal

group {i.e., a structured group process conducted toelicit and rank priorities, set goals, or identifyproblems});

Role play, dramatization; Expert or peer review; Portfolio review; Testimonials;

Semantic differentials, paired comparisons, similarityor dissimilarity tests;2012 GROW Training Manual 18


19/32

DISCUSSLets apply this information to your partnership. Use your partners responses from your last conversation as a guideto your decision. Consider:

1. Which programs supported by your chapter are better evaluated quantitatively vs. qualitatively? Why?2. Does your partner already have established monitoring/evaluative methods?3. a) If so, how can your team work with your partner to utilize the data more effectively?

b) If not, how will you share this information about quantitative vs. qualitative data on GROW?

! PREP FOR GROWLogic models can be used to explore all the components of projects supported by your chapter in order to identifywhere Monitoring and Evaluation can fit in.

Logic models are helpful diagrams showing how you are currently attempting to fix a problem and what types of data can bemonitored and evaluated. Logic models are a great way to synthesize the following questions:

What public health issues do our projects address? What is our goal for the community?

What types of resources are we using to tackle a piece of the problem? How are we using these resources?

What is the intended result of our specific projects and partnership? How will this result make an overall impact on thecommunity?

Use this time to look over the logic model examples in your GROW FIELD GUIDE, then complete 2 logic models for

programs supported by your chapter using the templates provided.

ON GROWShare and discuss your logic models with your partner organization within the first half of your internship.

! Does your logic model accurately reflect what is happening on ground?! Use the logic models to gather your partners perspective on where Monitoring and Evaluation can fit in.

WEEK7


WEEK 7 // MAKING SENSE OF M&E (CONTD)

T

HINK:TANGIBILITY,

F

EASIBILITY,ANDPURPOSE.


20/32

BEFORE THE SESSIONA Framework for Monitoring and Evaluation can be used to guide the planning of the M&E process.

The chart below provides a description for each of the 4 steps and components necessary in completing aFramework for Monitoring and Evaluation. Look over the chart before coming to the session. W

EEK8

WEEK 8 // WHAT M&E LOOKS LIKE


[STAY ON TRACK]IMPT: Submit your Health,Safety & Waiver Form.

Objective 8: Map out plans and a concrete timeline to guide discussion around how M&E will be utilized withinyour partnership for future projects.

STEPS PURPOSE // DESCRIPTION

(1) Question

(2) CollectingData: Whatand How

(3) PartnerCapacity forM&E

(4) Roles

Pose a question that addresses what youre trying to measurethrough Monitoring & Evaluation of a project/program.

Identify what kind of data should be collected to inform youranswer to the Question posed above. Think about how this datacould be useful for your chapter, your partner organization, andthe beneficiaries of your project.

Speak with your partner organization to identify the feasibility andpracticality of implementing Monitoring and Evaluation for theproject/program. Determine your partners ability to sustain theseM&E efforts.

Determine how your partner organization, chapters co-presidentand GROW team can contribute to M&E. What will each party beresponsible for?

From United Nations Development Program


21/32

WARM - UP ACTIVITYTalk through the following example which demonstrates a completed Framework for Monitoring and Evaluation.

! PREP FOR GROWUse the chart above to fill in the Framework for Monitoring & Evaluation template for 2 projects supported by yourchapter. This template is located in your FIELD GUIDE.

Completing your own Framework for Monitoring & Evaluation templates will help you prepare for how to approach M&E withyour partner on the ground.

WEEK8

WEEK 8 // WHAT M&E LOOKS LIKE 2 OF 3



22/32

! PREP FOR GROW (CONTD)

Before leaving for GROW, ask the following questions:

Does your partner organization need you to prepare anything in advance or bring any materials/tools with you onGROW to support their M&E processes?

Have your chapters co-presidents and partner organization established a preferred medium for exchanging andsharing M&E data throughout the year (even after GROW)? How often will this data be updated?

How will your GROW team share M&E data collected from your time on GROW with your chapter when youreturn?

Who will ensure that the findings from M&E will be translated into action?

CULTURAL SENSITIVITY AND PHOTO/VIDEO CONSENTRemember to respect your partner communitys beliefs and customs. Some information may be too personal for them to give,and so you need to respect community members privacy. Ask your partner about any surveys or questions that you want toask to make sure they are culturally appropriate.

If you're asking people to record interviews or videotape people, they need to provide some sort of written consent or sign awaiver. To respect their privacy, when you take videos or pictures, you should ask the subjects for their permission. It may notbe respectful to take pictures of certain events, like religious practices. Talk to your partner about what is appropriate formedia collecting and also materials that you make after your trip.

WEEK8

WEEK 8 // PUTTING M&E INTO PRACTICE 3 OF 3




23/32

BEFORE THE SESSIONSelect an example of a piece of media that you think effectively tells a story and captures its audience - TED talk,news clip, article, photo story, etc. Bring it with you to this weeks training session.

WARM - UP ACTIVITYShare and listen to everyones examples, and why they chose it. Ask the following questions:

! 1. Why were these stories effective?! 2. What influence did the type of media used have on the story being told?! 3. Are some forms of media better than others for specific types of stories?DISCUSSBased on your responses to the Warm-Up Activity, what kinds of media and types of stories do you want to bringback to your chapter and the entire network?Brainstorm together and record your responses. Do your responses align with or add to the list of required media below?

WEEK9

WEEK 9 // MEDIA COLLECTION GUIDELINES


[STAY ON TRACK]Set up your blog thisweek.

Objective 9: Explore various forms of storytelling through media, determine what kinds of media to collect

on-site, and discern the skills and resources necessary to collect and store quality media.


24/32

>> ON GROWMEDIA COLLECTION // MINIMUM REQUIREMENTS | Review and add your own.

I. Stories and media to collect within your partner organization and partner community during GROW.

II. Types of media to prepare, bring and share with your partner

WEEK9


The painter constructs,

the photographer discloses.SUSAN SONTAG

WEEK 9 // MEDIA COLLECTION GUIDELINES 2 OF 4

TYPE PARTNER ORGANIZATION PARTNER COMMUNITY

IndividualStories

Photos of staff members from your partnerorganization (individual and group shots)

Testimonials given by beneficiaries of projectssupported by GlobeMed through your partner org

A Day in the

Life

A Day in the Life of one or a few staff member(s),

depicting their daily work routine (i.e. field visits, etc.)

A Day in the Life of one of your partner orgs

beneficiaries within the community

ConversationCollaboration

Photos and video of conversation between GROWinterns and staff members of your partner organization

Photos and video of conversation between GROWinterns and community members

SurroundingsMaterialsLayout

Photos/video showing the layout of your partner orgsbuilding and/or compound

Photos/video of individuals, land, materials, etc. that arerelevant to proposed projects being supported in thenext academic year by your chapter

WHAT TO BRING AND SHARE WITH YOUR PARTNER

Photos and bios of e-board and staff

Photos and/or videos of chapter meetings and events

Photos and/or videos of network-wide events


25/32

>> ON GROW (CONTD)MEDIA COLLECTION // MINIMUM REQUIREMENTS

III. Blog, photo and video frequency/volume to share online in real-time while your GROW team is on-the-ground.

IV. Post-GROW Requirements: After you return, upload photos to your chapters GlobeMed Smugmug page and postvideos on your chapters Vimeo or YouTube account (create a Vimeo/YouTube account if your chapter does notalready have one).

! HOW TO UPLOAD PHOTOS ON SMUGMUG (www.smugmug.com)! ! ! 1) Login: globemed; Password: evanston204! ! ! 2) Create a new gallery, GROW 2012, within your chapter s folder (aka category)! ! ! 3) Easily upload photos! (and check out GROW photos from other chapters)

WEEK9



TYPE OF MEDIA MEDIA GUIDELINES WHILE ON-THE-GROUND

BLOG Minimum requirement: 2 blog posts per week while on-the-ground Use your chapters existing blog/website to share and record your experiences. All interns blog posts must be kept on one main site, which friends, families,

and donors can easily visit to learn more about your partner, project, chapter,

and time on GROW Constantly update your blog!

Its alright to also keep a personal blog for your own purposes. Just remember touploadall relevant entries to the main blog site.

PHOTO Recommended posting of 3 pictures per week while on-the-ground.

VIDEO Recommended posting of 1 video per week while on-the-ground.

Whatmediaandstoriesdoyourpartnerorganization

alreadycollect?Ifonedoesntexist,createaFacebook

pageforyourpartnersotheycaneasilysharethese

resourceswithyourchapte

r!
http://www.smugmug.com/http://www.smugmug.com/http://www.smugmug.com/


26/32

! PREP FOR GROWDecide what equipment, resources and skills youll need to collect media while on-the-ground,

based on the recommendations listed in the ON GROW section above.

Ex: Technology-- camera, videocamera, voice recorder, notepad and pen Ex: Journalism Skills-- interpersonal skills, interviewing skills

Decide how each team member can contribute to the overall media collection. Roles will formally be assignedamong team members next week. Start thinking about how your team wants to split up content, and about whatmight specifically interest you most.

Ex: Split up by role -- photographer, videographer, blogger, interviewer

Ex: Split up by task and/or category -- collecting media about the partner organization, collecting media within thepartner community, gathering media about the chapter to bring and present

Discuss how your team will ensure that the media collected will actually be used.

Ex: Plan to come together post-GROW to exchange and aggregate media

WEEK9



TIP: Check to see if youcan rent equipment from

your university library.


27/32

BEFORE THE SESSIONReflect on your last year in GlobeMed. How can chapter programs be improved through information and media you bringback from GROW? - Think about Campaigns, globalhealthU, Community-Building, Communications and Finances.

WARM - UP ACTIVITYDiscuss how you think chapter programs can be improved through GROW. During this session, each GROW teammember will be assigned to a specific chapter program to focus on and strengthen.

Read the general responsibilities pertaining to each chapter program below. Which one are you most interested in?:

1. CAMPAIGNS: Communicate with Co-Campaign Coordinators. Responsible for identifying and collecting partnercommunity member/beneficiary stories and testimonials, as well as details about projects supported by thechapter -- videos, interviews, blog posts, etc.

2. GLOBALHEALTHU: Communicate with Co-globalhealthU Coordinators. Responsible for assessing how bigglobal health issues compare in your partner community vs. other communities around the world, andcommunicating these messages back to the chapter.

3. COMMUNITY BUILDING: Communicate with Director of Community Building. Identify the best of the followingcultural factors, and assess how to bring them back to the chapter in a fun and engaging way consistentlythroughout the year.

4. COMMUNICATIONS: Communicate with Director of Communications. Responsible for supervising mediacollection and updating during GROW and strengthening communication systems for your partner organization.

5. FINANCES: Responsible for keeping track of projects budget on-site

WEEK10

WEEK 10 // BRINGING GROW BACK TO

YOUR CHAPTER


[STAY ON TRACK]Assign each team membera chapter program thisweek.

Objective 10: Determine how and what systems your GROW team will use to communicate with the 2012-2013Executive Board to strengthen chapter programs in the following academic year.

Thevalueofdocume

ntingaproductistha

t

itmakesprocessmemorableandbetter

abletobevalued.Itturnsexperienceinto

anobservableandth

usimprovablething.


28/32

>> ON GROWOutlined below are expectations and recommendations for each team member during GROW, regarding media andinformation collection, by chapter program. Feel free to add your own thoughts and suggestions to these lists.

CAMPAIGNS

Responsible for identifying and collecting partner community member/ beneficiary stories and testimonials - videos,interviews, blog posts, etc.

ACTION: Responsible for identifying project details that may be useful for future campaigns

For example:

UT-Austin identified the size of the nutrition ward, El Chalet, that they are building at Clinica Ana Manganaro, andthey designed a campaign on campus where they raised awareness in an area the size of El Chalet.

GlobeMed at GWU took individual pictures of the fifty Rwandan women and their children in their Maternal Healthprogram. They blew up the pictures and showcased all of them in a central location on campus in order to providebefore pictures, which they will follow up with after pictures in a similar showcase next year.

GlobeMed at Bethel received pictures of the families homes for which they will be funding either a latrine or awater pump this year. Each e-board member was assigned one or two families, and they are responsible forfunding that familys latrine and/ or water pump with their friends and family members.

WEEK10


WEEK 10 // BRINGING GROW BACK TO YOUR CHAPTER 2 OF 5


29/32

>> ON GROW (CONTD)

globalhealthU

Responsible for assessing how big global health issues compare in the partner community vs other communities around theworld, and communicating these messages back to the chapter.

PREP: Bring materials from globalhealthU -- Currents, poverty/ill health cycle, etc.

ACTION: Ensure the chapter stays up to date with current news in your partner community throughout the year.

Identify news sources for partner organization and partner community Identify what types of news/current events the partner org keeps up with, or is interested in Establish way to exchange current news between chapter and partner

COMMUNITY-BUILDING

Identify the best of the following cultural factors, and assess how to bring them back to the chapter in a fun and engaging way

consistently throughout the year.

Music Dancing Food What holidays does your partner org/community celebrate (when and why)? (Use for Comm Bldg or campaigns!) What are other important days/events for your partner org/community? (i.e. candlelight vigil GlobeMed at UNCs

partner, Health Alert Uganda holds every year; Holi in India and Nepal, etc.)

WEEK10




30/32

>> ON GROW (CONTD)

COMMUNITY-BUILDING (contd)

PREP: Prior to departure, create an introductory Chapter Member packet (see examples on www.inside.globemed.org fromGlobeMed at UMich, GlobeMed at Oberlin, and more) to present to your partner

COMMUNICATIONSSocial Media:

Responsible for posting 1x/week on Facebook and Twitter, and 2x/week on your GROW blog while on-site Responsible for bringing back good, high quality pictures Set up or update social media/website outlets for partner org

Ex: Facebook (to share photos and updates easier)

Communicating with your partner

Establish what technology partner org has access to, in order to better understand possible difficulties incommunicating with your chapter (how often they can email, how reliable their internet is, phone access, etc.) Identify a way to improve communications (i.e. download Skype for partner) Discuss best methods for partner org to send photo updates, etc.

PREP: Responsible for creating a Partner Organization Packet to bring back to the chapter. *See examples on Inside Dot(from GWU, UNC and more)

WEEK10


http://www.inside.globemed.org/http://www.inside.globemed.org/


31/32

>> ON GROW (CONTD)

FINANCES

Responsible for keeping track of budget on-site

Responsible for assessing and understanding local prices

For example: if you are constructing a clinic, how much do bricks and paint cost? If you are funding a nutrition program, how much do nutritional supplements and scales cost? Are these costs

aligned with the items in your budget?)

! PREP FOR GROWReferencing the roles listed in the ON GROW section above, decide amongst your team who will be responsiblefor each chapter program.

To ensure all of these responsibilities are met, set a timeline and expectationsfor how your team shouldcommunicate with corresponding executive board members within your chapter. Take this time to decide thefollowing:

PRE-GROW: When will you each meet with your corresponding executive board member to discuss additional andmaterials they think may be useful for you to gather during your time on GROW?

ON-GROW: Will you keep in touch with your corresponding executive board member while youre on-the-ground?If so, how? How often?

POST-GROW: When will you reconnect upon your return to the States? How will the information you collected gettransformed into action in Fall 2012?

Are there any other chapter programs that you feel could benefit from communication with the GROW Team? If so, decidewhat to focus on for those as well!

WEEK10




32/32

! PREP FOR GROWWhile youre last-minute-preparing, think about the following questions. Do you have the answers to all of these? Talkthrough them, evaluate your goals and commitments, and do one joint OH MY GOD WERE REALLY GOING shout.Its nearly time to leave!

1. Who is picking you up from the airport? What is their contact info?

2. What happens if your flight is delayed? Set out an emergency plan w/ your partner organization and parents -- how willyou get in touch with them? How will you decide on a new plan?

3. How are you getting from the airport and/or city to your partner community? Will this require public transportation? Thinkabout the size of your bag!!!

4. Check out the packing list on www.inside.globemed.org and cross-check with your partner contact Despite the stereotypes, in many countries in the southern hemisphere, it gets colder than America in the summer

months. Bring a sweatshirt and sweatpants!

5. How are you going to get your money exchanged? When? Where? What is the current exchange rate?

6. Do you have EVERYTHING on your GROW Checklist? Have you turned in your Health, Safety and Waiver form toGlobeMed National Office? Have you given a copy to your parents?

7. Did you get HTH Health Insurance? If not, do you have medical evacuation? Double check, now!

8. Have you talked to last years GROW Team? Ask them for any important packing or safety tips.

9. Is there anything else youve talked to your partner or your chapter about thats not on this list? Are you ready for them?

Finally, review your concrete goals. Go over who will be fulfilling what roles on the internship, and how you willsupport one another. Dont hesitate to contact your Chapter Advisor at ANY time, day or night. Youre about to embark

on a life-changing experience together, and you may never be the same as a result!

WEEK11

WEEK 11 // LOGISTICS AND FINAL

PREPARATION


[STAY ON TRACK]Send your Chapter Advisor anylast-minute updates this week.And call your partner. Theyknow youre coming, right?

Objective 11: PREPARE TO LEAVE! Get excited. (Have you presented your GlobeMed template powerpoint yet?)

Bespontaneousyetthoughtful,excitedyethumble,and

curious

yetwise.Weloveyouandcouldntbemore

excited

foryou!INSOLIDARITY,

THEGLOBEMEDNATIONALOFFICE

GROW Training Manual 2012

Documents

Transcript of GROW Training Manual 2012